Hagley/Ferrymead Community Board

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Hagley/Ferrymead Community Board will be held on:

 

Date:                                     Wednesday 15 June 2016

Time:                                    3.30pm

Venue:                                 Boardroom,
180 Smith Street, Linwood

 

 

Membership

Chairperson

Deputy Chairperson

Members

Sara Templeton

Islay McLeod

Alexandra Davids

Joe Davies

Yani Johanson

Paul Lonsdale

Brenda Lowe-Johnson

 

 

10 June 2016

 

 

 

 

 

Barbara Strang

Community Board Advisor

941 6601

barbara.strang@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Hagley/Ferrymead Community Board

15 June 2016

 

 

 


Hagley/Ferrymead Community Board

15 June 2016

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

TABLE OF CONTENTS

 

C       1.       Apologies.......................................................................................................................... 4

B       2.       Declarations of Interest................................................................................................... 4

C       3.       Confirmation of Previous Minutes................................................................................. 4

B       4.       Deputations by Appointment........................................................................................ 4

B       5.       Presentation of Petitions................................................................................................ 4  

B       6.       Staff Briefings................................................................................................................. 13

C       7.       Authorisation of Bus Stops: 321 Manchester Street and 33E Rolleston Ave........... 15

CA     8.       Lease of Former United Bowling Clubrooms and Greens at Hagley Park................. 25

C       9.       Application to the Hagley/Ferrymead 2015/16 Discretionary Response Fund - Friends of Beverly Park Heritage Rose Garden - Rose Garden Maintenance and Upgrades 41

C       10.     Application to Hagley/Ferrymead 2015/16 Discretionary Response Fund - Community Patrol City to Sumner Incorporated - Funding for Temporary Secretarial Support -50/50 Split L/M.............................................................................................................. 45

C       11.     Application to the Hagley/Ferrymead Community Board 2015/16 Youth Development Scheme - Seb Kaye Johnson.......................................................................................... 49

C       12.     Application to the Hagley/Ferrymead Community Board 2015/16 Youth Development Scheme - Ryan James Nicholson................................................................................... 51

B       13.     Update to Community Board....................................................................................... 53

B       14.     Elected Member Information Exchange...................................................................... 59

B       15.     Question Under Standing Orders................................................................................. 59 

 

 


Hagley/Ferrymead Community Board

15 June 2016

 

 

1.   Apologies

At the close of the agenda no apologies had been received.

2.   Declarations of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3.   Confirmation of Previous Minutes

That the minutes of the Hagley/Ferrymead Community Board meeting held on Tuesday, 31 May 2016 be confirmed (refer page 5).

4.   Deputations by Appointment

4.1

Proposed Bus Stop 321 Manchester Street – Rob Logie

Rob Logie will speak on behalf of 315 Limited regarding the proposed new bus stop at 321 Manchester Street.

 

4.2

Englefield Residents Association – Irinka Britnell

Irinka Britnell will speak on behalf of the Englefield Residents Association and provide an update for the Board on the associations recent activities.

 

5.   Presentation of Petitions

There were no petitions received at the time the agenda was prepared.  


Hagley/Ferrymead Community Board

15 June 2016

 

 

 

Hagley/Ferrymead Community Board

Open Minutes

 

 

Date:                                     Tuesday 31 May 2016

Time:                                    9am

Venue:                                 Boardroom,
180 Smith Street, Linwood

 

 

Present

Chairperson

Deputy Chairperson

Members

Sara Templeton

Islay McLeod

Alexandra Davids

Joe Davies 

Yani Johanson

Paul Lonsdale

Brenda Lowe-Johnson

 

 

31 May 2016

 

 

 

 

 

Barbara Strang

Community Board Advisor

941 6601

barbara.strang@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

 

The agenda was dealt with in the following order.

1.   Apologies

Part C

 

There were no apologies.

2.   Declarations of Interest

Part B

 

There were no declarations of interest recorded.

 

3.   Confirmation of Previous Minutes

 

Community Board Resolved HFCB/2016/00098

Part C

That the minutes of the Hagley/Ferrymead Community Board meeting held on Wednesday, 18 May 2016 be confirmed.

Member Lonsdale/Member Lowe-Johnson                                                                                                    Carried

 

4.   Deputations by Appointment

Part B

4.1       Greater Linwood Forum – Jacinta Christie and Barbara Aitken

             Jacinta Christie from Woolston Development Project and Barbara Aitken from Kiwi Family Trust provided an update to the Board on the Greater Linwood Forum. 

             The Greater Linwood Forum work involves improving community collaboration.  Ms Christie and Ms Aitken advised the Board of projects the Forum are working on, including encouraging library use, updating the Linwood directory of local organisations, and later this year will be promoting Linwood through the ‘It’s Great to Live Here’ campaign. 

             Ms Christie requested that a Board member attend their meetings which are held on the first Monday of every month.  Alexandra Davies volunteered to attend. 

             The Chairperson thanked Ms Christie and Ms Aitken for their deputation.

 


 

4.2       ICECycles – Steve Muir and Meg Christie

             Steve Muir and Meg Christie provided a presentation to the Board on the work of the ICECycles group.

             ICECycles is currently based at the Phillipstown Hub, providing free bike repairs and running bike repair workshops in the Linwood and Phillipstown communities. Mr Muir and Ms Christie reported that during the seven years the group has been in operation they have repaired over 1,200 bikes and restored and donated 900 bikes to members of the community.

             The Chairperson thanked Mr Muir and Ms Christie for their deputation.

 

4.3       Pilgrim Place/Moorhouse Avenue Trees – Matt Barr

             Matt Barr, on behalf of Christchurch Mitsubishi spoke to the Board about the planned private redevelopment on the corner of Pilgrim Place and Moorhouse Avenue.

             Mr Barr provided the Board with illustrated plans of the redevelopment which included removing and replanting the Council owned trees bordering the new Christchurch Mitsubishi car-dealership site. 

             The Board noted that a Council report for their consideration and decision to remove the trees will be forthcoming.

             The Chairperson thanked Mr Barr for his deputation.

 

4.4       Hagley Park Easement – David Thornley

             David Thornley, member of the Inner City West Neighbourhood Association and Civic Trust spoke to the Board regarding the staff report at item 7 on an easement over part of Hagley Park.

             Mr Thornley expressed his concerns to the Board, including that in his opinion, granting an easement will allow for future road construction at this location.

             The Chairperson thanked Mr Thornley for his deputation.

 

7.   Easement Over Part of Hagley Park

 

Board Consideration

Part B

The Board considered a report requesting its approval to grant the right to drain water easements over part of Hagley Park that adjoins the new Acute Services Building (ASB) of the Christchurch Hospital, and seeking its recommendation to the Council that it give the consent of the Minister of Conservation to the easements acting under the delegated authority of the Minister of Conservation. 

Having heard the concerns raised in the deputation from Mr Thornley at item 4.4 and following further discussion and consideration, the Board decided to request:

1.              Clarification on the building consent granted to Canterbury District Hospital Board (CDHB) for the new Acute Services Building and its relationship to the flood plain.

2.              That staff work with CDHB to mitigate the amount of cigarette litter around the seating in the area.

 

The Board notes that the granting of this easement does not change ownership of the area or alter the reserve status of Hagley Park.

 

 

Staff Recommendations

That the Hagley/Ferrymead Community Board acting in the capacity of land owner;

1.            Approves the proposed works shown on the plan at Attachment A to provide improved public access between the ASB and Hagley Park.

2.            Approve pursuant to Section 48(1) of the Reserves Act 1977 , the granting of easements for the right to drain water over part of Hagley Park (Certificate of Title reference 658884) shown shaded yellow on the plan at Attachment B to this report subject to; 

a.  No objections being received and upheld in response to the public notification.

·   Note, that if submissions in opposition are received in response to the public notice, a reserves hearings panel is to be convened under staff delegation (16.12.04) with this panel under the delegated authority of Council to receive and consider such submissions in opposition and determine if they should be upheld or not.

b.  The consent of the Minister of Conservation.

3.            Authorise the Property Consultancy Manager, should the easement be granted with the consent of the Minister of Conservation, to finalise documentation to implement the easement and works proposed by this report.

4.            Recommend that the Christchurch City Council acting in the capacity of holding a delegated authority from the Minister of Conservation to;

a.  Subject to and conditional on recommendation 2(a), consent to the granting of the easement as outlined in this report.

 

Community Board Resolved HFCB/2016/00099

Part C

That the Hagley/Ferrymead Community Board acting in the capacity of land owner;

1.            Approves the proposed works shown on the plan at Attachment A to provide improved public access between the ASB and Hagley Park.

2.            Approve pursuant to Section 48(1) of the Reserves Act 1977 , the granting of easements for the right to drain water over part of Hagley Park (Certificate of Title reference 658884) shown shaded yellow on the plan at Attachment B to this report subject to; 

a.  No objections being received and upheld in response to the public notification.

·   Note, that if submissions in opposition are received in response to the public notice, a reserves hearings panel is to be convened under staff delegation (16.12.04) with this panel under the delegated authority of Council to receive and consider such submissions in opposition and determine if they should be upheld or not.

b.  The consent of the Minister of Conservation.

3.            Authorise the Property Consultancy Manager, should the easement be granted with the consent of the Minister of Conservation, to finalise documentation to implement the easement and works proposed by this report.

Member Lonsdale/Member Davids                                                                                                                    Carried

Member Davies voted against the motion.

 


 

Community Board Recommend HFCB/2016/00100

Part A

That the Council acting in the capacity of land owner;

4.         Recommend that the Christchurch City Council acting in the capacity of holding a delegated authority from the Minister of Conservation to;

a.  Subject to and conditional on recommendation 2(a), consent to the granting of the easement as outlined in this report.

Member Lonsdale/Member Davids                                                                                                                    Carried

 

 

5.   Presentation of Petitions

Part B

 

There were no petitions presented.

 

6.   Staff Briefings

 

6.1          Update from Libraries Unit – Dyane Hosler

                Dyane Hosler, Community Libraries Manager provided a briefing which updated the Board on                 the Sumner Library and Community Centre rebuild.

                The Chairperson thanked Dyane Hosler for her briefing. 

 

6.2          Update on Earthquake Prone Buildings – Robert Wright

                            Robert Wright, Head of Operational Policy and Quality Improvement provided a briefing to update the Board on earthquake prone buildings.

The Board were informed of the work undertaken with government agencies in the development of the regulatory framework to assess earthquake prone buildings.

The Chairperson thanked Robert Wright for his briefing.

 

6.3          Sumner Main Road Safety - Ryan Rolston

             Ryan Rolston, Senior Traffic Engineer, provided a briefing  to the Board following a request  on 5 April 2016 by the Board to investigate safety improvements on Sumner Main Road. 

Mr Rolston reported that some improvements to the site were identified, including repairs to roadside fencing and sign posts.

Mr Rolston also responded to questions by the Board in relation to the current speed limit review. 

The Chairperson thanked Ryan Rolston for his briefing.

 

8.   Application to the Hagley/Ferrymead 2015/16 Discretionary Response Fund - Woolston Development Project - Term Two and Three Rent for the Depo After-School Programme

 

The Board received a report to consider an application for funding from their 2015/16 Discretionary Response Fund from the Woolston Development Project.

 


 

Community Board Resolved HFCB/2016/00101

Part C

1.         To make a grant from its 2015/16 Discretionary Response Fund to Woolston Development Project for $1,000 towards Term Two and Three Rent for the Depo After-School Programme.

Member McLeod/Member Davies                                                                                                                      Carried

9.   Update to Community Board

The Board received an update to the Community Board from the Hagley/Ferrymead Community Governance Team.

 

 

Community Board Resolved HFCB/2016/00102

Part B

1.            To receive the report.

2.            Receive and note the information provided in the Martindales Road Safety memorandum.

3.            Receive and note for record purposes the Board’s submission on the Business Improvement District Policy.

4.         Receive the tabled correspondence from the Chief Executive to the Board on the Rapanui-Shag Rock Cycleway. 

Member McLeod/Member Lowe-Johnson                                                                                                     Carried

 

10. Elected Members Information Exchange

Part B

 

10.1    Otautahi Creative Spaces Trust – Letter of Support

             The Board supported Otautahi Creative Spaces Trust in its establishment. The Trust are progressing an application to Canterbury District Hospital Board for funding to assist with exceeding demand for their programmes. 

             Community Board Resolved HFCB/2016/00103

             To write a letter of support to the Otautahi Creative Spaces Trust to support their application              for funding from Canterbury District Health Board.

Member Templeton/Member Davies                                                                                                                Carried

 


 

 

10.2    Report paragraph ‘Impact on Mana Whenua’

             The Board discussed the ‘Impact on Mana Whenua’ paragraph in the Christchurch City Council report template, having previously requested the removal of the word 'their' .  At the time staff had advised the Board that  the current template wording would not be changed as it has been taken directly from the Local Government Act 2002 which local authorities are obliged to comply with.

             Community Board Resolved HFCB/2016/00104

             To approach the appropriate Local Government Authority to have the word ‘their’ removed              from the Impact of Mana Whenua clause in the Local Government Act.

Member McLeod/Member Lowe-Johnson                                                                                                     Carried

 

11. Questions Under Standing Orders

Part B

 

There were no questions under standing orders at this meeting.

 

12. Resolution to Exclude the Public

 

 

Community Board Resolved HFCB/2016/00105

Part C

That at 12.20pm the resolution to exclude the public set out on pages 35 to 36 of the agenda be adopted.

Member Templeton/Member Lowe-Johnson                                                                                             Carried

 

The public were re-admitted to the meeting at 12.21pm.

 

   

Meeting concluded at 12.21pm.

 

CONFIRMED THIS 15 DAY OF JUNE 2016

 

Sara Templeton

Chairperson

  


Hagley/Ferrymead Community Board

15 June 2016

 

 

6.        Staff Briefings

Reference:

16/568972

Contact:

Barbara Strang

barbara.strang@ccc.govt.nz

941 6601

 

 

1.   Purpose of Report

The Board will be briefed on the following:

Subject

Presenter(s)

Unit/Organisation

1.    Update on graffiti in the Hagley/Ferrymead Ward

Sarah Gardyne

Graffiti Team, Community Support and Governance Unit

2.    Update on public transport matters

Sam Wilkies, Anne Heins and Leila Thompson

Environment Canterbury

 

 

2.   Staff Recommendations

That the Hagley/Ferrymead Community Board:

1.         Notes the information supplied during the Staff Briefings.

 

 

Attachments

There are no attachments to this report.

  


Hagley/Ferrymead Community Board

15 June 2016

 

 

7.        Authorisation of Bus Stops: 321 Manchester Street and 33E Rolleston Ave

Reference:

16/471930

Contact:

Brenda O'Donoghue

brenda.odonoghue@ccc.govt.nz

03 941 8999

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Hagley/Ferrymead Community Board to authorise two new bus stops in the Hagley/Ferrymead Ward. 

Origin of Report

1.2       This report is staff generated.  The bus stops presented in this report were requested by Environment Canterbury and are linked to the public transport route changes that occurred to facilitate the opening of the Central City bus interchange in 2015.  Both bus stops are currently operating under temporary authorisation.

2.   Significance

2.1       The decision(s) in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by assessing the impact of the project against the 10 criteria set out in the Significance and Engagement assessment.

2.1.2   The community engagement and consultation outlined in this report reflect the assessment.

 

3.   Staff Recommendations

That the Hagley/Ferrymead Community Board:

321 Manchester Street (Attachment A):

1.         Approve that all parking and stopping restrictions on the west side of Manchester Street commencing at its intersection with Kilmore Street and extending in a northerly direction for a distance of 43 metres be revoked.

2.         Approve that the stopping of vehicles is prohibited at all times on the west side of Manchester Street commencing at its intersection with Kilmore Street and extending in a northerly direction for a distance of 25 metres.

3.         Approve that a marked bus stop be installed on the west side of Manchester Street commencing at a point 25 metres north of its intersection with Kilmore Street and extending in a northerly direction for a distance of 14 metres.

4.         Approve that the stopping of vehicles is prohibited at all times on the west side of Manchester Street commencing at a point 39 metres north of its intersection with Kilmore Street and extending in a northerly direction for a distance of four metres.

33 Rolleston Ave (Attachment B)

5.         Approve that all parking and stopping restrictions on the west side of Rolleston Avenue commencing at a point 40 metres south of its intersection with the extension of the southern kerb line of Armagh Street and extending in a southerly direction for a distance of 14 metres be revoked.

6.         Approve that a marked bus stop be installed on the west side of Rolleston Avenue commencing at a point 40 metres south of its intersection with the extension of the southern kerb line of Armagh Street and extending in a southerly direction for a distance of 14 metres.

 

4.   Key Points

4.1       This report supports the Council's Long Term Plan (2015 - 2025):

4.1.1   Activity: Public Transport Infrastructure

·     Level of Service: 10.4.1 Contribute to increase number of trips made by public transport

4.2       The following feasible options have been considered:

·     Option 1 - Authorisation of two bus stops, currently operating under temporary authorisation (preferred option)

·     Option 2 - Do Nothing

4.3       Option Summary - Advantages and Disadvantages (Preferred Option)

4.3.1   The advantages of this option include:

·     The two bus stops are already operational due to the bus route related changes associated with the opening of the Central City bus interchange. 

·     No driveways of properties adjacent to the proposed bus stops would be blocked when the bus stops to collect or drop off passengers. 

4.3.2   The disadvantages of this option include:

·     Loss of four on-street parking spaces on Manchester Street.  Currently the temporary bus stop is located adjacent to 315 Manchester Street.  The existing (temporary) bus stop would be partially located across an approved driveway to a three storey office development that is yet to be constructed.  The approved driveway that fronts onto Manchester Street is located 10 metres north of the signalised intersection with Kilmore Street.  To avoid road safety and decreased network efficiency incidents that might arise in the event that there is a conflict between a bus that has stopped, preventing a vehicle that is turning into the driveway, the recommendation is to relocate the stop 11 metres further north with a no stopping restriction on the approach from the intersection.

 

5.   Context/Background

Background

5.1       Christchurch City Council provides bus stops and other on-street facilities for the city-wide public transport system. In April 2015 Christchurch City Council was asked by ECan to provide additional bus stops to accommodate the changes to the bus routes in the CBD relating to the opening of the Central City bus Interchange. These bus stops were installed as temporary stops at the time and their exact location was not final.

5.2       The bus stop at 321 Manchester Street is used by passengers who catch the number (#) 44 bus.  The #44 connects Shirley to the City Centre.  The headway between buses during the weekday is every 30 minutes, and every 60 minutes during the weekend.

5.3       The bus stop at 33E Rolleston Avenue is used by passengers who catch the number (#) 17 bus.  The #17 connects Bryndwr to St Martins, via the City Centre.  The headway between buses during the weekday is every 30 minutes, and every 60 minutes during the weekend.

5.4       Staff have found no reason to change the location of the existing temporary bus stop located at 33 Rolleston Avenue.  However, preliminary assessment carried out for 315 Manchester Street, indicated that a better location for this stop would be adjacent to 321 Manchester Street.  The reason the new bus stop location has been described in Section 4.3.2.  The relocation would mean that the bus stop would not partially block the future driveway.  Instead a nine metre section of 'No Stopping' line would separate the northern edge of the driveway to the end of the bus stop box. 

Public Consultation

5.5       The properties listed below are those specifically affected by this option due to the proximity of the property to the proposed bus stops.  Consultation documentation was mailed to each property listed below, the consultation period commenced Monday 11 April 2016, and finished Tuesday 26 April 2016.

·   315 and 321 Manchester Street

·   33 Rolleston Avenue (Christs College)

5.6       Of the properties listed above, a representative of the owner of 315 Manchester Street has contacted staff to object to the proposed bus stop that would be located adjacent to 321 Manchester Street.  Further information about the objection is provided in Section 7.  No responses were received from the property owners/tenants of the remaining properties listed above.


 

6.   Option 1 - Authorisation of Two Bus Stops - 321 Manchester Street and 33 Rolleston Avenue  (preferred)

Option Description

6.1       As shown in Attachment A and B, the recommended bus stops locations are adjacent to 321 Manchester Street and 33 Rolleston Avenue.

6.2       The bus stop adjacent to 321 Manchester Street provides for a spacing of about 250 metres between the next set of Manchester Street bus stops that are located to the north and to the south of 315 Manchester Street.  The combination of this spacing with the selection of bus routes in close proximity (bus routes on Manchester Street and Kilmore Street), results in public transport being a highly accessible choice of transport to those working in the business and residential areas that are close by. 

6.3       The bus stop adjacent to 33E Rolleston Avenue provides for a spacing of about 500 metres between the next set of bus stops further north on Rolleston Avenue, and east on Hereford Street.  This spacing is on the upper limit of what is considered appropriate for an urban location.  The longer spacing between bus stops in this instance is reflective of the surrounding land-use (Hagley Park), with does not necessitate a closer bus stop spacing. 

6.4       The type of bus stop provided for in both locations, is a 'kerb-side' bus stop, located directly adjacent to the footpath.  There is unrestricted full height kerb present along the full length of the bus stop. 

6.5       The pedestrian accessibility components of the bus stop layout described above, and the dimensions of the bus stops are compliant to the recommended bus stop dimensions as per the Christchurch City Bus Stop Guidelines (2009).

Significance

6.6       The level of significance of this option is low, consistent with Section 2 of this report.  Engagement requirements for this level of significance are consultation with adjacent property owners and occupiers, and engagement with Environment Canterbury as the relevant bus operator.

Impact on Mana Whenua

6.7       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

6.8       As indicated in Section 5, consultation information regarding the proposed bus stop installation was mailed to property owners and tenants of the properties listed below.  The consultation period commenced Monday 11 April 2016, and finished Tuesday 26 April 2016.

·   315 and 321 Manchester Street

·   33 Rolleston Avenue (Christs College)

6.9       Of the properties listed above, a representative of the owner of 315 Manchester Street has contacted staff to object to the proposed bus stop that would be located adjacent to 321 Manchester Street.  No responses were received from the property owners/tenants of the remaining properties listed above.

6.10    Staff meet with Rob Logie and Ali Fairweather, who were represented the interests of Alec Fairweather, director of Three One Five Limited, the company that owns 315 Manchester Street, on Wednesday, 4 May 2016. 

6.11    During the meeting staff provided an overview of the why the bus stop is needed, and how the location was determined.

6.12    As indicated in Section 5.4 a preliminary assessment indicated that the existing location was not a favourable one due to the proposed driveway at 315 Manchester Street.  It was considered the bus stop should be shifted to adjacent to 321 Manchester Street.  Part of the preliminary assessment was based on correspondence with Mr Fairweather, who indicated a number of concerns with the bus stop remaining adjacent to 315 Manchester Street. 

6.13    Staff have concluded from the site meeting that the issue of primary concern to Three One Five Limited, is the removal of on-street car parking that could be used by visitors travelling to the business when it is built.

6.14    While staff acknowledge the objectors concerns about the removal of on-street car parking, it is important to remember that in an urban environment public transport plays an important role in providing mode choice for all.  For the public transport network to work, one of the more important aspects to get right is the layout of the bus stop so that the provision is efficient for buses to use and accessible for passengers who use the bus.  Removing the parking to give a clear lead in to the bus stop form the Manchester / Kilmore intersection is recommended for the safety and efficiency of bus route.  This will result in the loss of four on-street parking spaces.

6.15    On-street parking is provided for much of Manchester Street and the neighbouring streets to the future office building at 315 Manchester Street that could be used by a visitor travelling by car to a business operating out of this property.  However if a visitor is travelling by bus to the business then they would be able to take advantage of the Manchester Street bus stop, or the other nearby bus stops that provide for a wide range of bus routes.

Alignment with Council Plans and Policies

6.16    This option is consistent with Council’s Plans and Policies.

Financial Implications

6.17    Cost of Implementation - The estimated cost of this proposal is $1,500.00, exclusive of GST.

6.18    Maintenance / Ongoing Costs - Transport and City Streets, Operations Expenditure budget, includes maintenance of bus stop infrastructure, as and when it is needed.

6.19    Funding source - Traffic Operations, Capital Expenditure budget for bus stop installation.

Legal Implications

6.20    The Christchurch City Council, Traffic and Parking Bylaw 2008, provides the Council with the authority to install stopping and parking restrictions by resolution.  The Council has delegated this authority for this part of the city to the Hagley/Ferrymead Community Board.

6.21    The installation of any traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.  These markings will comply.

Risks and Mitigations

6.22    Road users continue to park in the marked bus stop box and on the 'No Stopping' lines.  The risk is mitigated by vehicle users obeying the road rules, or by parking enforcement if deemed necessary.

Implementation

6.23    Implementation dependencies: The implementation is dependent on the Hagley/Ferrymead Community Board approving the recommendations as described in Section 3.

6.24    Implementation timeframe - The bus stop adjacent to 33 Rolleston Avenue would continue to operate as normal.  The relocation of the bus stop from 315 to 321 Manchester Street is expected to be completed within three months of the proposed parking restriction resolutions being approved.

Option Summary - Advantages and Disadvantages

6.25    The advantages of this option include:

·   The two bus stops are already operational due to the bus route related changes associated with the opening of the Central City bus interchange. 

·   No driveways of properties adjacent to the proposed bus stops would be blocked when the bus stops to collect or drop off passengers. 

6.26    The disadvantages of this option include:

·   Loss of four on-street parking spaces.  Currently the temporary bus stop is located adjacent to 315 Manchester Street.  The temporary bus stop would be partially located across an approved driveway to a three storey office development that is yet to be constructed.  The approved driveway that fronts onto Manchester Street is located 10 metres north of the signalised intersection with Kilmore Street.  To avoid road safety and decreased network efficiency incidents that might arise in the event that there is a conflict between a bus that has stopped, preventing a vehicle that is turning into the driveway, the recommendation is to relocate the stop 11 metres further north with a no stopping restriction on the approach from the intersection.

7.   Option 2 - Do Nothing

Option Description

7.1       Do nothing; bus stop continue to operate under temporary authorisation.

Significance

7.2       Refer to Section 6.6 above.

Impact on Mana Whenua

7.3       Refer to Section 6.7 above.

Community Views and Preferences

7.4       Refer to Section 6.8 - 6.14 above.

Alignment with Council Plans and Policies

7.5       This option is generally consistent with Council’s Plans and Policies.  However, there would be some uncertainty surrounding the future of these stops as they would continue to operate under temporary authorisation.  This could make it more difficult to increase the level of service provided to bus passengers, as it would be harder to justify future bus stop infrastructure upgrades, e.g. installation of a seat, shelter, real time information, etc.

Financial Implications

7.6       Cost of Implementation - not applicable.

7.7       Maintenance / Ongoing Costs - not applicable.

7.8       Funding source - not applicable.

Legal Implications

7.9       Not applicable.

Risks and Mitigations

7.10    As indicated in Section 7.5, if the bus stops continue to operate under temporary authorisation, it could make it more difficult to increase the level of service provided to bus passengers, as it would be harder to justify future bus stop infrastructure upgrades, e.g. installation of a seat, shelter, real time information, etc.

7.11    As indicated in Section 4.3.2, the relocation of the temporary bus stop located adjacent to 315 Manchester Street to 321 Manchester Street, manages possible road safety and decreased network efficiency incidents that might arise due to the 10 metre spacing of the approved driveway to 315 Manchester Street to the signalised intersection of Manchester Street with Kilmore Street.  If the bus stop remains at 315 Manchester Street, possible road safety and network efficiency incidents would be harder to mitigate.

Implementation

7.12    Implementation dependencies - not applicable.

7.13    Implementation timeframe - not applicable.

Option Summary - Advantages and Disadvantages

7.14    The advantages of this option include:

·   Does not remove any on-street car parking.

7.15    The disadvantages of this option include:

·   No disadvantages for the bus stop adjacent to 33 Rolleston Avenue.

·   As indicated in Section 7.11 if the bus stop remains at 315 Manchester Street, possible road safety and network efficiency incidents associated with the 10 metre spacing of an approved driveway to 315 Manchester Street to the signalised intersection of Kilmore Street would be harder to mitigate.

 

Attachments

No.

Title

Page

a  

For Board Approval: Authorisation of bus stop, 321 Manchester Street

22

b  

For Board Approval: Authorisation of Bus Stop, 33E Rolleston Avenue

23

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Authors

Brenda  O'Donoghue

Steve Parry

Steffan Thomas

Passenger Transport Engineer

Manager Traffic Operations

Operations Manager

Approved By

Chris Gregory

David Adamson

Head of Transport

General Manager City Services

  


Hagley/Ferrymead Community Board

15 June 2016

 

PDF Creator


Hagley/Ferrymead Community Board

15 June 2016

 

PDF Creator


Hagley/Ferrymead Community Board

15 June 2016

 

 

8.        Lease of Former United Bowling Clubrooms and Greens at Hagley Park

Reference:

16/570137

Contact:

Kathy Jarden

kathy.jarden@ccc.govt.nz

941-8203

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Hagley/Ferrymead Community Board to recommend to Council that a lease be granted to North Hagley Community Sports and Recreation Charitable Trust over an area of Hagley Park formerly occupied by United Bowling Club Incorporated.

Origin of Report

1.2       This report is staff generated.

2.   Significance

2.1       The decision(s) in this report are of medium significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by staff evaluation.

2.1.2   The community engagement and consultation outlined in this report reflect the assessment.

 

3.   Staff Recommendations

That the Hagley/Ferrymead Community Board recommend to Council:

1.         That it publicly notify the proposal to grant a lease to North Hagley Community Sports and Recreation Charitable Trust over that part of Hagley Park where the former United Bowling Clubrooms and green space is situated, an area of approximately 5387.5m2, part of Section 6 Survey Office Plan 467852 of 87.5600 hectares more or less, classified as a recreation reserve notified in New Zealand Gazette number 107 page 2706 on 11 September 1980 as shown on Attachment A, Lease Area Plan RPS 1332.

2.         In its capacity of holding the Minister of Conservation's Delegation, pending the outcome of 1 above, to give consent to the lease in accordance with 54(1)(a)and (b) of the Reserves Act 1977.

3.         To authorise the Property Consultancy Manager to manage and conclude all issues and processes associated with the above resolutions including, but not limited to:

a.         Convening a hearings panel to consider any objections and making a recommendation back to the Council for a decision.

b.         Finalising lease documentation to North Hagley Community Sports and Recreation Charitable Trust for a period of up to 33 years broken into three 11 year terms at an annual rental set in accordance with the Council's Sports Lease Charges Policy.

c.         Granting permission to North Hagley Community Sports and Recreation Charitable Trust to enter into hire and sublease arrangements for utilisation of the grounds and buildings contained within the lease area specifically to High School Old Boys Rugby Club Incorporated, United Croquet Club Incorporated and Christchurch Petanque Club Incorporated as well as other sport and recreation user groups on terms and conditions to be approved by the Property Consultancy Manager on behalf of Council.

 

 

 

4.   Key Points

4.1       This report supports the Council's Long Term Plan (2015 - 2025):

4.1.1   Activity: Sports Parks

·     Level of Service: 7.1.5 Provide well utilised sports parks

4.2       The following feasible options have been considered:

·     Option 1 - Grant a Lease to North Hagley Community Sports and Recreation Charitable Trust  (preferred option)

·     Option 2 - Not grant a lease

4.3       Option Summary - Advantages and Disadvantages (Preferred Option)

4.3.1   The advantages of this option include:

·    Maximising the recreational potential of the park.

·    Keeping to a minimum the number of new buildings on the park.

·    Utilising existing buildings for use by more than one sporting code.

·    Concluding the occupation on the park by United Bowling Club.

4.3.2   The disadvantages of this option include:

·     An area of Hagley Park is occupied exclusively by sports and recreational user groups.

 

 

5.   Context/Background

United Bowling Club Incorporated

5.1       United Bowling Club Incorporated (the "Bowling Club") held a lease over clubrooms and equipment storage shed and two bowling greens at Hagley Park. 

5.2       The Bowling Club did not exercise a right of renewal for a further lease term and the lease rolled over on a monthly basis.  A report to Council on 30 September 2010 from the Hagley Ferrymead Community Board meeting of 1 September 2010 resolved that the Council:

·   Accept United Bowling Club's wish to not enter into a new lease of their former Hagley Park site, and support a letter being written to the Club extending best wishes to all members in their future sporting endeavours.

·   Endorse officers' actions to find new lessees for the former leased site thereby ensuring that the maximum recreational benefit is derived of this opportunity, both for the potential lessees and for the greater recreational benefit of the City as a whole.

5.3       The Bowling Club retained ownership of the built improvements at Hagley Park consisting of clubrooms and an equipment shed as shown in the photographs in Attachment B.  The Bowling Club wishes to sell these improvements in order to wind up their affairs in accordance with the requirements of their incorporated club rules.

5.4       There is an internal concrete block wall that separates United Bowling Club and United Croquet Club; the two clubrooms share the same roof.

5.5       The Bowling Club members became affiliated with the Barrington Bowling Club which is now named Barrington United Bowling Club Incorporated and based at Barrington Park.

5.6       On 12 April 2012 temporary permission was granted to High School Old Boys Rugby Club (the "Rugby Club") for use of the clubrooms for the balance of the 2012 rugby season.  That temporary permission has extended to the present date.  The Rugby Club obtained indemnity insurance for the building while in use by them.

5.7       The Rugby Club wished to purchase the clubrooms and enter into a ground lease with Council.  Council officers received advice from the Council's Legal Services team that it could not deal unilaterally with the Rugby Club and an open transparent process, in accordance with the provisions of the Reserves Act 1977, would be required to grant a new ground lease over the land that was now available as a result of the Bowling Club relinquishing their lease.

5.8       The Rugby Club was informed that a Request for Proposals (RFP) process would be run by Council and any future sale and purchase negotiations for the former bowling clubrooms and equipment shed would need to be negotiated directly between the former Bowling Club and the incoming lessee appointed through the RFP process.

Request for Proposals

5.9       Council staff advertised the RFP for the ground lease of the former United Bowling Clubrooms site at Hagley Park in February 2016.  Respondents were invited to submit proposals for any configuration of land areas that would suit their needs.  The areas available are shown in Attachment A.

 

5.10    Three Proposals were submitted and summarised below:

Organisation

Area Identified

Evaluation - Final Consensus Score

High School Old Boys Rugby Club

A, B, C, D, E, F  (all areas)

79

Christchurch Petanque Club

A, B - various configurations of the two former bowling greens

71

United Croquet Club

E - shared use of the mowing/equipment shed

73

 

·   All Respondents indicated a willingness to work with each other and share the buildings and land subject to the RFP.

·   The Rugby Club and Christchurch Petanque Club Incorporated (the "Petanque Club") indicated in their submissions that they have entered into a Memorandum of Understanding to establish a joint entity for the purpose of leasing and management of the land subject to the proposal and ownership of the former bowling clubrooms and equipment shed.

·   Council officers held further discussions with the Rugby Club and Petanque Club and are satisfied that a joint approach between both sports bodies is the best outcome for utilisation of these grounds and facilities.

·   At the time of writing this report, the Rugby Club and Petanque Club were seeking registration as a charitable entity to be named "North Hagley Community Sports and Recreation Charitable Trust" (the "Trust").

·   The Trust has indicated that they would like to partner with the other sports user groups in north Hagley Park and make the clubrooms available to other recreational users such as Bridge and Touch Rugby, thereby maximising use of the facilities.  They are open to discussions with other groups as well.

·   The successful Respondent will be required to enter into independent negotiations with the Bowling Club for the purchase of the clubrooms and equipment shed.

·   Christchurch Old Boys Rugby Club or its Nominee have made an offer to United Bowling Club for the purchase of the buildings on site, subject to Council approval to grant a lease.

Overview of Individual Groups and Proposals

5.11    United Croquet Club Incorporated

·   United Croquet Club Incorporated (the "Croquet Club") have been using part of the Shed E, as shown in Attachment A, to store grounds maintenance equipment since 2010 when the Bowling Club relinquished their lease.

·   The Croquet Club would like to utilise part of this shed and would share it with other user groups.

·   The Croquet Club would discuss the possibility of installing doors directly onto their existing leased grounds area so that they don't have to access it through Area C as shown on Attachment A.

·   The Trust has indicated that they would like to share the equipment shed and a formal occupancy agreement would be put in place between the two parties, subject to Council approval.

5.12    Christchurch Petanque Club Incorporated

·   The petanque grounds were located on the former North Hagley Bowling Club bowling greens to the north of the Botanic Gardens.  The former North Hagley Bowling Club clubrooms (RSA Pavilion) building required extensive earthquake strengthening and a lease was never formalised for utilisation of the building.  These clubrooms have since been demolished in 2015 as a result of extensive earthquake damage in 2010/2011.

·   The Christchurch Petanque Club have expressed interest in the former United Bowling Club's lawn bowls area and utilisation of the clubrooms.

·   A memorandum of understanding between the Petanque Club and Rugby Club has been undertaken to facilitate the shared usage of these areas.

·   As part of the rebuild programme, funding has been allocated in Tranche 1 for a project to re-establish petanque in Hagley Park.  Council's Senior Project Manager in conjunction with the Parks Unit have undertaken to re-establish petanque pistes in this area if the parties are granted a lease.

5.13    High School Old Boys Rugby Club

·   The Rugby Club is interested in taking a lease over all areas available.

·   They have indicated a willingness to share facilities and work with other clubs and organisations to make maximum use of the available buildings and grounds.

·   A memorandum of understanding between the Petanque Club and Rugby Club has been undertaken to facilitate the shared usage of these areas.

·   The Rugby Club is interested in developing an all-weather training surface that would be suitable for off-field training, touch, junior club training and would also suit the pitch requirements for petanque pistes.

5.14    Hagley Park Tennis Club

·   The tennis club was formed in 1905 and was referred to in their original lease document as The United Bowling, Tennis and Croquet Club.  A lease was granted between King Edward VII and the Club.  The tennis club have occupied Hagley Park ever since.

·   The United clubs shared a pavilion which was unfortunately destroyed by fire.

·   The "United" clubs separated in 1982 and tennis completed construction of their own pavilion on the site.  They changed their name to Hagley Park Tennis Club in 2004.

·   The tennis club holds an interest in the leased area subject to the RFP.  There is a right of access in the leased area for the conveyance of electricity from the site of the old pavilion, the right to lay and maintain water supply pipes and access to the pump head (and maintenance of same) along the land and the right to dispose of refuse in an area shared by the surrounding clubs.  This interest is recorded in their current lease with the Council, as well as similar provisions in the lease with United Croquet Club.  It will be documented in the proposed lease to North Hagley Community Sports and Recreation Charitable Trust.

·   The Tennis Club wrote to the Council's Leasing Team Leader to advise that it did not wish to express an interest in the RFP but requested officers ensure that the Lease Plan and lease documents reflected the above arrangements.

 

Hagley Park Management Plan 2007

5.15    The Hagley Park Management Plan became operative on 16 August 2007.

5.16    One of the key elements of the vision for the park is to have a space that is "managed effectively for a variety of public recreational uses, with access and facilities provided to a level that is acceptable in terms of impact on the Park's environment".

5.17    Hagley Park is classified as Recreation Reserve under the Reserves Act 1977 "for the purpose of providing areas for the recreation and sporting activities and the physical welfare and enjoyment of the public … with emphasis on the retention of open spaces and on outdoor recreational activities …"

5.18    Clubs and organisations occupying the Park with activities that are compatible with the purpose of the Park and don't compromise the optimum public benefit being achieved for the areas occupied are required to enter into negotiation for formal lease agreements with the Council.

5.19    The operative management plan did not consider clubrooms and associated grounds for the purpose of rugby or petanque in this area of Hagley Park.   It would not have been envisioned that the Bowling Club would relinquish their lease leaving behind built assets such as the clubrooms and equipment sheds.

5.20    Objective 13 of the plan entitled "Organised Recreation":

To maximise the recreational potential of the park but limit ancillary developments such as buildings and car-parking which detract from the park's landscape values.

The relevant policies to achieve the above objective which need to be considered prior to granting a lease are:

Formal lease agreements shall be required where sports clubs occupy land and/or buildings in Hagley Park.

 If the Trust's application is successful, a lease agreement will be entered into.

Sports clubs with direct links to Hagley Park should be encouraged to consolidate their clubrooms on the Park in favour of fewer buildings that can better provide for user needs.

5.21    Objective 17 of the plan entitled "Buildings and Structures":

To keep to a minimum the number of new buildings on the park and to coordinate and integrate the existing Hagley Park buildings and structures into the Park environment.  To protect historic buildings and structures within the park.

The relevant policies to achieve the above objective which need to be considered prior to granting a lease are:

All opportunities for multiple use of Hagley Park's recreational facilities shall be investigated and, where possible and practical to do so, implemented to ensure the maximum use is made of existing facilities by a wide range of sports.

The Trust's proposal is to utilise a building that was previously owned by a club that has now vacated Hagley Park.  Utilising the existing building to bring together multiple sporting codes and recreational activities reduces the need for a new building in the Park.

5.22    Objective 30 of the plan entitled "Leases, Licences and Rights to Occupy Facilities":

To manage the use of Hagley Park by sports clubs and other organisations.

The relevant policies to achieve the above objective which needs to be considered prior to granting a lease are:

Leases shall be negotiated in accordance with Section 54 of the Reserves Act 1977 for the use of land and buildings on Hagley Park held by sports clubs or other organisations.

The conditions of any lease shall be based on those prescribed in the First Schedule to the Reserves Act 1977 and on such other conditions and charges the Council may from time to time determine.

Any new and renegotiated deeds of lease shall include a clause requiring that all details of financial income and expenditure be made available, on request, to the Council.

No automatic right of renewal shall be included in any lease document.

The Deed of Lease will be prepared in accordance with the above provisions.

Reserves Act 1977 and Advertising

5.23    Public advertising of the proposal is not required if the proposal is foreshadowed in the management plan for the park.

5.24    Staff are recommending that advertising of the lease be undertaken as the Hagley Park Management Plan did not contemplate occupation of the subject site to be occupied by sports user groups such as Rugby or Petanque and other recreational activities like Bridge and Touch Rugby; the subject site specified croquet, tennis and lawn bowls.

5.25    Therefore, Section 54(2) of the Reserves Act 1977 requires the Council to publicly advertise the Council's intention to offer the Trust a lease.  If submissions are received, and submitters wish to be heard in support of their submission, it will be necessary to convene a Reserves Hearing Panel to hear submitters' views prior to the panel making a recommendation back to the Council.

Delegations

5.26    The Hagley/Ferrymead Community Board does not have delegated authority from the Council to make the decision on behalf of the Council to grant a lease where the application is considered to have an influence on a park that is considered more than local and is of a metropolitan significance.  

5.27    Officers deem the leasing of any parts of Hagley Park to be of metropolitan significance.  This report is therefore placed before the Board to enable it to make a recommendation to the Council.

Minister of Conservation Delegations

 

5.28    On 12 June 2013, the Minister of Conservation delegated to all territorial authorities powers, functions and duties where the territorial authority is the administering body of the relevant reserve.  These delegations cannot be sub-delegated to a Community Board level.

5.29    In exercising the Minister’s delegation, the administering body (i.e. Council) must give consideration to those matters previously applied by the Minister, for example ensuring that:

·        The land has been correctly identified;

·        The necessary statutory processes have been followed;

·        The functions and purposes of the Reserves Act have been taken into account in respect to the classification and purpose of the reserve as required under section 40 of the Act;

·        The administering body has considered submissions and objections from affected parties and that, on the basis of the evidence, the decision is a reasonable one;

·        Pursuant to the requirements of section 4 of the Conservation Act 1987, the administering body has consulted with and considered the views of tangata whenua or has in some other way been able to make an informed decision.

·        Council officers have publically notified the Council’s intentions to consider granting North Hagley Community Sports and Recreation Charitable Trust a lease for 33 years.

·        Council officers are satisfied that the proposed lease complies with the Minister’s requirements.

Annual Rent

5.30    The annual rent for the ground lease is determined using the Council's Sports Lease Charges policy.

5.31    The annual rent would be reviewed three-yearly and calculated as:

Leased Area

Area Assessed

2014 Rate per m2

Excl GST

Including 15% GST

Building Footprint

295

 $       0.6806

 $         200.78

 $                    230.89

Greenspace Area

5092.5

 $       0.1702

 $         866.74

 $                    996.76

Total

5387.5

 

 $      1,067.52

 $                 1,227.65

 

6.   Option 1 - Grant a Lease to North Hagley Community Sports and Recreation Charitable Trust (preferred)

Option Description

6.1       To grant a lease to North Hagley Community Sports and Recreation Charitable Trust over the area of Hagley Park previously occupied by United Bowling Club Incorporated.

Significance

6.2       The level of significance of this option is medium; consistent with section 2 of this report.  Engagement requirements for this level of significance are required and will be carried out through the legislative process set down in the Reserves Act 1977.

Impact on Mana Whenua

6.3       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

6.4       Sports user groups including Rugby, Petanque and Croquet are specifically affected by this option due to their desire to utilise the grounds and buildings made available with the departure of United Bowling Club.  Their views are supportive of entering into a lease agreement with the Council.

6.5       The views of the wider community are unknown at this stage.  Public advertising of the intention to grant a lease will capture those views and preferences.  A Reserves Panel Hearing may need to be called to deal with any objections to the intention to grant a new lease over this area of Hagley Park that cannot be satisfied by Council officers.

Alignment with Council Plans and Policies

6.6       This option is consistent with Council’s Plans and Policies.

Financial Implications

6.7       Cost of Implementation - Public Advertising, Hearing Panel and Lease Preparation Costs to be recovered from North Hagley Community Sports and Recreation Charitable Trust; staff time which is covered in current operational budgets.  If the lease is approved there will be funds from the Tranche 1 project to tidy up that area of Hagley Park where petanque was located by Victoria Lake after helping to establish new petanque pistes on the former United Bowling Club greens.

6.8       Maintenance / Ongoing Costs - Lessee's ongoing costs.

6.9       Funding source - Lessee to source.

Legal Implications

6.10    A Deed of Lease will be prepared to document the lease arrangement.  The Trust will be responsible for the cost of preparing the new deed which is $250 plus GST.

Risks and Mitigations

6.11    The risk in granting a lease for a period of up to 33 years is that the Lessees may cease to operate.  To mitigate the risk, the lease will consist of three terms of 11 years which provides an opportunity for the Lessee to determine any changes in the level of service they provide to their members and the public.  The lease documentation will protect the Council's interest at Hagley Park and provide measures for dealing with early termination, assignment or abandonment.

Implementation

6.12    Implementation dependencies  - Recommendation by Community Board; Resolution by Council; Public Notification of Intention to Grant Lease; Possible requirement for Reserves Hearing Panel

6.13    Implementation timeframe - Two to six months

Option Summary - Advantages and Disadvantages

6.14    The advantages of this option include:

·    Maximising the recreational potential of the park.

·    Keeping to a minimum the number of new buildings on the park.

·    Utilising existing buildings for use by more than one sporting code.

·    Concluding the occupation on the park by United Bowling Club.

·    Supports the recommendation of the Hagley Ferrymead Community Board to find new Lessees for the former leased site.

6.15    The disadvantages of this option include:

·   An area of Hagley Park occupied exclusively by sports and recreational user groups.

7.   Option 2 - Not grant a lease to North Hagley Community Sports and Recreation Charitable Trust

Option Description

7.1       Not grant a lease.

Significance

7.2       The level of significance of this option is low which differs from section 2 of this report due to the decision being made.  Engagement requirements for this level of significance are not required.

Impact on Mana Whenua

7.3       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

7.4       The former United Bowling Club Incorporated members are specifically affected by this option due to their desire to sell their asset, being the clubrooms and equipment shed.  Their views are not supportive of this option and would create financial hardship to the trustees of the Club who are wanting to finalise all activities (i.e. sale of buildings) in order to wind-up with Companies Branch.

7.5       The members of the Trust, their players and families are also specifically affected by this option as they wish to establish a home base at Hagley Park.

Alignment with Council Plans and Policies

7.6       This option is consistent with Council’s Plans and Policies.

Financial Implications

7.7       Cost of Implementation - not quantified however costs would include staff time and resources to facilitate the removal or on-sale of the buildings and improvements and reinstating the land into open park space.

7.8       Maintenance / Ongoing Costs - if the buildings were not removed by the current owner, United Bowling Club, the Council could find itself in a position to cover the costs for removal of the buildings and improvements, or ongoing maintenance if the buildings and improvements were left in situ.

7.9       The Council has committed in Tranche 1 to re-establish petanque at Hagley Park.  If the lease was not approved the Council would then need to commence further work to make this happen. 

7.10    Funding source - there is no budget provided for the Council to facilitate this option.

Legal Implications

7.11    The current lease provides the guidelines to deal with the termination and non-renewal of the lease.  In this instance, the Lessor (Council) is required to ensure that any other incoming Lessee will pay to the outgoing Lessee the value as determined by the Lessor of all buildings and other improvements belonging to the Lessee.

Risks and Mitigations

7.12    If the Council does not grant a new lease then it may be faced with the costs to remove the improvements.  To mitigate this risk the Council could ask that the Bowling Club remove the improvements but they may not have the financial resources to do so and Council could find itself liable to remove the improvements from the reserve. One way to remove that risk is to approve the granting of a new lease.

Implementation

7.13    Implementation dependencies - not applicable

7.14    Implementation timeframe - not applicable

Option Summary - Advantages and Disadvantages

7.15    The advantages of this option include:

·   Opening up of Hagley Park by removing buildings and improvements. 

7.16    The disadvantages of this option include:

·   Does not support the recommendation of the Hagley Ferrymead Community Board to find new Lessees for the former leased site.

·   Displacing established recreational activities from a park with built infrastructure that could serve a purpose to the sporting codes that expressed an interest in the RFP.

·   Unnecessary financial hardship to United Bowling Club if required to remove the buildings and improvements.  United Croquet Club shares an internal block wall with the Bowling Club and this would be quite costly to the Croquet Club if they had to remodel their part of the building.

·   Financial implications to the Council if the Bowling Club does not remove the improvements.

·   Lack of facilities for sporting and recreational activities which may then lead to further applications from individual clubs to build club rooms and facilities at Hagley Park for the same purposes.

 

 

Attachments

No.

Title

Page

a  

United Bowling Club - Areas for Lease Plan - Attachment A

36

b  

United Bowling Clubrooms Photos - Attachment B

37

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Kathy Jarden

Team Leader Leasing Consultancy

Approved By

Brent Smith

Andrew Rutledge

Mary Richardson

Team Leader Asset Planning and Management

Head of Parks

General Manager Customer & Community

  


Hagley/Ferrymead Community Board

15 June 2016

 

PDF Creator


Hagley/Ferrymead Community Board

15 June 2016

 

PDF Creator


 

PDF Creator


 

PDF Creator


Hagley/Ferrymead Community Board

15 June 2016

 

 

9.        Application to the Hagley/Ferrymead 2015/16 Discretionary Response Fund - Friends of Beverly Park Heritage Rose Garden - Rose Garden Maintenance and Upgrades

Reference:

16/638042

Contact:

Vimbayi Chitaka

Vimbayi.Chitaka@ccc.govt.nz

941 6633

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Hagley/Ferrymead Community Board to consider an application for funding from their 2015/16 Discretionary Response Fund from the organisation listed below.

Funding Request Number

Organisation

Project Name

Amount Requested

000055511

Friends of Beverly Park Heritage Rose Garden

Rose Garden Maintenance and Upgrades

$754

 

Origin of Report

1.2       This staff generated report is to assist the Community Board consider an application for funding from Friends of Beverly Park Heritage Rose Garden.

2.   Significance

2.1       The decision(s) in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the number of people affected and/or with an interest.

2.1.2   Due to the assessment of low significance, no further community engagement and consultation is required.

 

3.   Staff Recommendations

That the Hagley/Ferrymead Community Board:

1.         Makes a grant of $550 from its 2015/16 Discretionary Response Fund to the Friends of Beverley Park Heritage Rose Garden towards Rose Garden Maintenance and Upgrades.

 

 

4.   Key Points

4.1       At the time of writing, the balance of the Discretionary Response Fund is as detailed below.

Total Budget 2015/16

Granted To Date

Available for allocation

Balance If Staff Recommendation adopted

$135,000

$130,882

$4,118

$3,568

 

4.2       Based on the current Discretionary Response Fund criteria, the application listed above is eligible for funding.

4.3       The attached Decision Matrix provides detailed information for the application.  This includes organisational details, project details, financial information and a staff assessment.

 

Attachments

No.

Title

Page

a  

Hagley/ Ferrymead 2015/16 Discretionary Response Fund - Friends of Beverly Park Rose Garden - Rose Garden Maintenance - Decision Matrix - 00055511

43

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Vimbayi Chitaka

Community Development Advisor

Approved By

Shupayi Mpunga

Manager Community Governance - Hagley/Ferrymead

  


Hagley/Ferrymead Community Board

15 June 2016

 

PDF Creator


Hagley/Ferrymead Community Board

15 June 2016

 

 

10.    Application to Hagley/Ferrymead 2015/16 Discretionary Response Fund - Community Patrol City to Sumner Incorporated - Funding for Temporary Secretarial Support -50/50 Split L/M

Reference:

16/638112

Contact:

Vimbayi Chitaka

Vimbayi.Chitaka@ccc.govt.nz

941 6633

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Hagley/Ferrymead Community Board to consider an application for funding from their 2015/16 Discretionary Response Fund from the organisation listed below.

Funding Request Number

Organisation

Project Name

Amount Requested

000055523

Community Patrol City to Sumner Incorporated

Funding for Temporary Secretarial Support

$250

 

Origin of Report

1.2       This staff generated report is to assist the Community Board consider an application for funding from Community Patrol City to Sumner Incorporated.

2.   Significance

2.1       The decision(s) in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the number of people affected and/or with an interest.

2.1.2   Due to the assessment of low significance, no further community engagement and consultation is required.

 

3.   Staff Recommendations

That the Hagley/Ferrymead Community Board:

1.         Makes a grant of $250 from its 2015/16 Discretionary Response Fund to Community Patrol City to Sumner Incorporated towards Temporary Secretarial Support.

 

 

4.   Key Points

4.1       At the time of writing, the balance of the Discretionary Response Fund is as detailed below.

Total Budget 2015/16

Granted To Date

Available for allocation

Balance If Staff Recommendation adopted

$135,000

$131,882

$3,118

$2,868

 

4.2       Based on the current Discretionary Response Fund criteria, the application listed above is eligible for funding.

4.3       The attached Decision Matrix provides detailed information for the application.  This includes organisational details, project details, financial information and a staff assessment.

 

Attachments

No.

Title

Page

a  

Hagley/Ferrymead 2015/16 Discretionary Response Fund - Community Patrol City to Sumner - Funding for Temporary Secretarial Supoprt - 50/50 Split L/M -Decision Matrix- 000055523

47

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Vimbayi Chitaka

Community Development Advisor

Approved By

Shupayi Mpunga

Manager Community Governance - Hagley/Ferrymead

  


Hagley/Ferrymead Community Board

15 June 2016

 

PDF Creator


Hagley/Ferrymead Community Board

15 June 2016

 

 

11.    Application to the Hagley/Ferrymead Community Board 2015/16 Youth Development Scheme - Seb Kaye Johnson

Reference:

16/605262

Contact:

Diana Saxton

Diana.saxton@ccc.govt.nz

941 6628

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for Hagley/Ferrymead Community Board to consider an application received for the Board's 2015/16 Youth Development Fund.

1.2       There is currently $4,400 remaining in this fund.

Origin of Report

2.   This report is staff generated as a result of an application being received.

3.   Significance

3.1       The decision(s) in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

3.1.1   The level of significance was determined by the number of people affected and/or with an interest.

3.1.2   Due to the assessment of low significance, no further community engagement and consultation is required.

 

4.   Staff Recommendations

That the Hagley/Ferrymead Community Board:

1.         Approves a grant of $500 from its 2015/16 Youth Development Fund to Seb Kaye Johnson towards competing in the 2016 World Rescue Championships in the Netherlands from 7 – 12 September.

 

 

 

5.   Applicant 1 – Seb Kaye Johnson

5.1       Seb is a 17 year old from Sumner.  He is in Year 13 at St Bede’s College. Seb has been selected to compete in the 2016 World Rescue Championships in the Netherlands from 7 – 12 September as a member of the Youth New Zealand team, the Junior Black Fins.

5.2       Seb has been competing in surf lifesaving for 10 years.  He competes at local, regional and national competitions and has spent three years as a volunteer life guard at Sumner Surf Life Saving Club.

5.3       Seb has won multiple gold medals in beach rescue events and pool championship events and represented Canterbury in 2014/15 and 2015/16 before being selected for the New Zealand Youth World Championships Surf Life Saving team in 2016. His goal is be a member of a winning team at the World Championships this year and he is also aiming to be a member of the national open team.

5.4       Seb is the only South Island team member and will be a valued role model for Sumner Surf Life Saving Club and other local clubs for the sport of surf lifesaving and for becoming a volunteer surf life guard. By competing in the World Championships Seb will have fulfilled a dream of representing New Zealand.

5.5       Seb has been fundraising towards the trip with part time work and selling olive oil and raffle tickets. He has also received $500 from Coffee Culture and is waiting for a decision from Inspire Foundation for a grant. This application does not take into account the additional expenses of up to $3,000 for the entry fee, insurance, food, and training camp costs.

5.6       The following table provides a breakdown of the costs for Seb Kaye Johnson to attend the World Rescue Championships 2016 in the Netherlands:

EXPENSES

Cost ($)

Airfares

2,500

Accommodation

1,995

Transport within the Netherlands

1,827

                                                                                                 Total

$6,322

 

1.1.  This is the first time the applicant has applied for funding.

 

Attachments

There are no attachments to this report.

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Diana Saxton

Community Recreation Advisor

Approved By

Jenny Hughey

Head of Community Support, Governance & Partnerships

  


Hagley/Ferrymead Community Board

15 June 2016

 

 

12.    Application to the Hagley/Ferrymead Community Board 2015/16 Youth Development Scheme - Ryan James Nicholson

Reference:

16/618237

Contact:

Diana Saxton

Diana.saxton@ccc.govt.nz

941 6628

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Hagley/Ferrymead Community Board to consider an application received for the Board's 2015/16 Youth Development Fund.

1.2       There is currently $4,400 remaining in this fund.

Origin of Report

1.3       This report is staff generated as a result of an application being received.

2.   Significance

2.1       The decision(s) in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the number of people affected and/or with an interest.

2.1.2   Due to the assessment of low significance, no further community engagement and consultation is required.

 

3.   Staff Recommendations

That the Hagley/Ferrymead Community Board:

1.         Approves a grant of $500 from its 2015/16 Youth Development Fund to Ryan James Nicholson towards an international football tour from 18 July to 1 August 2016.

 

4.   Applicant 1 – Ryan James Nicholson

4.1       Ryan is a 16 year old from Mt Pleasant.  He has been selected as a player for one of two 18 player squads representing New Zealand at the Super Club NI, English Premier League and La Liga Barcelona 2016 Tour from 18 July to 1 August 2016. The tour includes playing in eight matches versus professional teams including EPL and Championship Clubs and entry to Super Cup NI 2016. Training sessions at Chelsea with a Spanish Professional Coach are also included in the tour.

4.2       Ryan plays for Coastal Spirit and is regarded as a highly talented football player. He has represented Canterbury and Mainland since 10 years old in football, futsal and cross country, has played for the 1st 11 football team since 14 years old and has been captain for both his football and futsal teams.  Ryan is now playing in Men’s Reserves at 16 years old and has received various sport awards, medals, MVP and player of the year. He is the only Mainland player selected for this international tour.

4.3       Ryan aims to play for New Zealand and to obtain a scholarship to further educate younger players about sport.

4.4       Ryan has been fundraising for the trip by coaching children football over the holidays for Mainland Football, selling raffle tickets and receiving donations from family towards the trip. To date he has raised $2,800.

4.5       The costs for Ryan to represent New Zealand at the Super Club NI, English Premier League and La Liga Barcelona 2016 Tour from 18 July to 1 August 2016 are:

EXPENSES

Cost ($)

All inclusive tour expenses (airfares, accommodation, meals, tour fees)

7,980

                                                                                                 Total

$7980

 

1.1.  This is the first time the applicant has applied for funding.

 

Attachments

There are no attachments to this report.

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Diana Saxton

Community Recreation Advisor

Approved By

Shupayi Mpunga

Manager Community Governance - Hagley/Ferrymead

  


Hagley/Ferrymead Community Board

15 June 2016

 

 

13.    Update to Community Board

Reference:

16/623887

Contact:

Shupayi Mpunga

shupayi.mpunga@ccc.govt.nz

941 6605

 

 

1.   Board and Community Activities

 

1.1       Hagley/Ferrymead Community Board Plan

Board members started reporting activities they are engaged in that contribute to achievement of the Community Board actions.  Staff continue to monitor and record activities and other actions that contribute to meeting the aspirations of the Community Board Plan.

 

The Hagley/Ferrymead Community Board Plan 2015-16 is available on the Board's webpage.  http://www.ccc.govt.nz/the-council/community-boards/hagley-ferrymead/plan/

1.2       Upcoming Board Meetings and Commitments

·   Wednesday 15 June, 3.30pm, Hagley/Ferrymead Community Board Meeting, Boardroom, 180 Smith Street.

·   Wednesday 29 June, 10am, Hagley/Ferrymead Community Service Awards,  at the Transitional Cathedral, 234 Hereford Street

·   Tuesday 5 July, 9am, Hagley/Ferrymead Community Board Meeting, Boardroom, 180 Smith Street.

1.3       Community Activities and Events

·   Redcliffs Public Library sod turning, Friday 17 June. 3.30pm

·   Sumner Community Facility sod turning, TBC.

·   Heathcote Community Facility sod turning, TBC.

·   Future Sumner Community Meeting on project updates, Monday 13 June, 6pm – 8pm Sumner School Hall.

·   Winter Blast at Woolston Club Wednesday 6 July, 1.30 – 3.30pm

·   Big Chill at Linwood Park Saturday 9 July, 12 noon – 3pm

 

2.   Consultation Calendar

Consultation page

Consultation dates

An Accessible City: Victoria Street and surrounding traffic routes

11/05/2016 - 09/06/2016 5:00p.m.

Ferry Road Movement and Streetscape Improvements at Woolston Village

18/05/2016 - 08/06/2016 5:00p.m.

Chancellor Street Footbridge

01/06/2016 - 17/06/2016 5:00p.m.

Christchurch speed limit review

31/05/2016 - 21/06/2016 5:00p.m.

Marine Drive/Ranui Crescent, Diamond Harbour, intersection safety improvement

01/06/2016 - 16/06/2016 5:00p.m.

Proposed New St Albans Community Centre

27/05/2016 - 20/06/2016 5:00p.m.

Upper Riccarton Domain - Proposed Tree Removals

02/06/2016 - 16/06/2016 5:00p.m.

Sumner Natural Hazards Drop In Sessions

13/06/2016 4:00pm to 6:00pm

28/06/2016 12:00pm to 2:00pm

 

3.   Funding Update

3.1       The balance of the Boards community funds are as follows:

Hagley/Ferrymead Community Board 2015/16 Discretionary Response Fund - $3,118

Youth Development Fund - $4,950

Light Bulb Moments Fund - $1,900

3.2       Details of the allocated amounts are attached (Attachment A).

4.   Council Activities and Decisions

4.1       Contractor Parking

The Council received a report at its meeting on 26 May 2016 which considered the merits of introducing a permit-based system for contractors who need to park for extended periods in streets where parking restrictions apply.

It decided it would run a one-year trial on a section of Holmwood Rd of resident-based parking permits for contractors where there is no off-street parking.

The existing permission-based system will also apply and ways of improving awareness of it and adapting it with new technology will be explored.

4.2       Peer Review - Terms of Reference Agreed

The Council has agreed on the Terms of Reference and the panel for the second peer review of the Coastal Hazard Assessment Report, which was done by Tonkin & Taylor Ltd in 2015.  That report, which was independently peer reviewed before it was released, identified areas of future coastal erosion and inundation (flooding by the sea over a 50 and 100 year timeframe) for Christchurch and Banks Peninsula, taking into account the potential impact of sea-level rise. 

In response to community concerns about the science and the findings in the Report, the Council agreed in December 2015 that a further peer review would be undertaken by a panel of experts, with community input sought to help develop the questions that the peer review would address.

4.3       Grant to YMCA for Transitional Theatre Facility

The Council approved a request from the YMCA that a $200,000 grant it had received from the Christchurch Mayoral Relief Fund (CMRF) towards a community theatre be re-allocated to the fit-out of a transitional theatre facility.

The original grant was made in August 2015 to help support the conversion of the upper floor of the YMCA building in Hereford St into a community theatre but the YMCA’s Board of Trustees has since decided not to repair the building. Instead it plans to demolish it and build a replacement one on the same site, but that is unlikely to happen before 2020.

In the interim the YMCA is proposing to create a transitional theatre space within the current building to help meet the continued demand for small venue and performance spaces in the central city. It plans to use the $200,000 from CMRF to help pay for seating, flooring, lighting and curtains that can be transferred from the transitional theatre to the new theatre once work on the new building is complete.  It plans to make the transitional theatre available to community groups at low rental and to other groups at market rent.


 

 

5.   Community Governance Team Activity

5.1       Woolston Transitional Site

The team have been working with Linwood College and Ara to plan a mural on the western wall of the site. It is hoped that students from the college will be able to design and paint the mural. The Medical Centre owns the wall and are very supportive of the project, and it is also hoped that the local community will be able to vote from a shortlist of designs chosen by the centre. This will generate interest and help with the activation of the site.

5.2       Proposed Plan for Ferry Road at Woolston Village

The team have been working with organisations and groups in the area to offer support with completing submissions to make the process as accessible as possible.

5.3       Community Service Awards

Organisation of the Awards event is underway. Invitations have been sent for the event which will be held at the Transitional Cathedral on 29 June at 10am. 

5.4       Sumner Esplanade

The team have been working with the Parks Unit and Sumner Residents to establish the best way of tidying up the Sumner Esplanade.

5.5       Linwood Development Aspirations

The Team continues to work on soliciting the views of local residents, groups and organisations on aspirations for the Linwood area.

5.6       Health and Safety at Work Seminars

Two seminars for sports clubs and community groups were well attended with about 70 people hearing about their duties and responsibilities under the new legislation. 

6.   Items for information

6.1       Sumner Bowling Club Bridge Update

Council staff have investigated the issue raised by the Board regarding the safety of the bridge leading to the Sumner Bowling Club.  The height of the bridge is not more than one metre to the invert of the stream, therefore there is no requirement for handrails to be installed.  There has been no change to this requirement with the change in Health and Safety Legislation, as this requirement is governed by the Building Act.

However, on speaking with The Chairperson from the Health and Safety Committee from the Sumner Bowling Club, staff have undertaken to investigate a balustrade solution with the club that would make the members feel safer.

6.2       St John’s Street Heavy Vehicle Restriction Update

The Council has placed heavy vehicle restrictions on St John’s Street, which is the maximum level of intervention available to Council, and staff continue to liaise with the Police over enforcement.  This has highlighted a legal issue relating to the enforcement of heavy vehicle restrictions in general, which is outside of the Council's ability to influence.  However, in a letter to the Ministry of Transport's Chief Legal Advisor in May 2016, the Council's Legal Team requested that this matter be resolved, and even indicated options that would achieve this.  Council staff are waiting to hear back from the Ministry of Transport.

It is also noted that one of the reasons that trucks travelling down St Johns Street is so attractive is that this avoids traffic having to make the difficult right turn from Maces Road onto Dyers Road (SH74).  The ultimate means of reducing the demand for trucks using St Johns Street would be a capacity improvement at the Maces Road / Dyers Road intersection.  This intersection is managed by the NZTA, and we are not aware of any capacity improvements planned at the intersection (including the current widening works). 

6.3       Christchurch City Council Report Template (Impact on Mana Whenua)

At the its meeting on 31 May 2016, the  Hagley/Ferrymead Community Board resolved to approach the appropriate Local Government Authority to have the word ‘their’ removed from the Impact of Mana Whenua clause in the Local Government Act.

Section 77 (Local Government Act):

“77. Requirements in relation to decisions

(1) A local authority must, in the course of the decision-making process,—

(a) seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

(b) assess the options in terms of their advantages and disadvantages; and

(c) if any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water, sites, waahi tapu, valued flora and fauna, and other taonga.”

             During discussion relating to this item on 31 May 2016, the Board agreed that if Mana Whenua have approved the wording then the decision to approach the appropriate authority to remove the word ‘their’ from the Act could be reconsidered. 

             Staff have received advice that a representative of Ngai Tahu was involved in the development of the ‘Impact of Mana Whenua’ paragraph in the Christchurch City Council report template.  When the issue was first raised and reported back on, a representative of Ngai Tahu had been asked to ensure that there was no oversight at the time.  The current wording was again seen as appropriate.

7.   Community Board Submissions

7.1          Proposed Christchurch Replacement District Plan

The Board’s closing statement on the Proposed Christchurch Replacement District Plan Additional Proposal for Medium Density Zoning in Parts of Linwood will be separately circulated to the Board and submitted to the Independent Hearings Panel on 15 June 2016 for consideration at its scheduled Hearing on the matter on 4 July 2016.

 

8.   Staff Recommendations

That the Hagley/Ferrymead Community Board:

1.         Receive the report.

2.         Receive and note for record purposes the Board’s closing statement on the Christchurch Replacement District Plan Additional Proposal for Medium Density Zoning in Parts of Linwood.

 

 

Attachments

No.

Title

Page

a  

Funding Table Update - 15 June 2016

58

 

 

Signatories

Authors

Katie MacDonald

Barbara Strang

Vimbayi Chitaka

Nicola Eccleton

Brenda Preston

Diana Saxton

Governance Support Officer

Community Board Advisor

Community Development Advisor

Community Development Advisor

Community Support Officer

Community Recreation Advisor

Approved By

Shupayi Mpunga

Manager Community Governance - Hagley/Ferrymead

  


Hagley/Ferrymead Community Board

15 June 2016

 

PDF Creator

 


Hagley/Ferrymead Community Board

15 June 2016

 

 

14.  Elected Member Information Exchange

 

This item provides an opportunity for Board Members to update each other on recent events and/or issues of relevance and interest to the Board.

 

 

 

15.  Questions Under Standing Orders

 

Any member of the local authority may at any meeting of the local authority at the appointed time, put a question to the Chairperson, or through the Chairperson of the local authority to the Chairperson of any standing or special committee, or to any officer of the local authority concerning any matter relevant to the role or functions of the local authority concerning any matter that does not appear on the agenda, nor arises from any committee report or recommendation submitted to that meeting.

 

Wherever applicable, such questions shall be in writing and handed to the Chairperson prior to the commencement of the meeting at which they are to be asked.