Fendalton/Waimairi Community Board

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Fendalton/Waimairi Community Board will be held on:

 

Date:                                     Monday 13 June 2016

Time:                                    4.00pm

Venue:                                 Boardroom, Fendalton Service Centre,
Corner Jeffreys and Clyde Roads, Fendalton

 

 

Membership

Chairperson

Deputy Chairperson

Members

Val  Carter

David Cartwright

Sally Buck

Faimeh Burke

Jamie Gough

Bridget Williams

Raf Manji

 

 

7 June 2016

 

 

 

 

 

Edwina Cordwell

Community Board Advisor

941 6728

edwina.cordwell@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Fendalton/Waimairi Community Board

13 June 2016

 

 

 


Fendalton/Waimairi Community Board

13 June 2016

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

TABLE OF CONTENTS

 

C       1.       Apologies.......................................................................................................................... 4

B       2.       Declarations of Interest................................................................................................... 4

C       3.       Confirmation of Previous Minutes................................................................................. 4

B       4.       Deputations by Appointment........................................................................................ 4

B       5.       Presentation of Petitions................................................................................................ 4  

C       6.       Staff Briefings................................................................................................................... 9

C       7.       Logistics Drive Proposed Stop Control for Board Approval...................................... 11

C       8.       Applications to the 2015/16 Fendalton/Waimairi Youth Development Fund - Oliver Spiers and Ashley Stuart............................................................................................... 17

B       9.       Fendalton/Waimairi Community Board Area Report................................................ 21

B       10.     Elected Member Information Exchange...................................................................... 25

B       11.     Question Under Standing Orders................................................................................. 25

C       12.     Resolution to Exclude the Public................................................................................. 26  

 

 


Fendalton/Waimairi Community Board

13 June 2016

 

 

1.   Apologies

An apology for absence from Faimeh Burke has been received.

2.   Declarations of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3.   Confirmation of Previous Minutes

That the minutes of the Fendalton/Waimairi Community Board meeting held on Monday, 30 May 2016 be confirmed (refer page 5).

4.   Deputations by Appointment

There were no deputations by appointment at the time the agenda was prepared. 

5.   Presentation of Petitions

There were no petitions received at the time the agenda was prepared.  


Fendalton/Waimairi Community Board

13 June 2016

 

Item 3          Attachment A

 

 

Fendalton/Waimairi Community Board

Open Minutes

 

 

Date:                                     Monday 30 May 2016

Time:                                    4.00pm

Venue:                                 Boardroom, Fendalton Service Centre,
Corner Jeffreys and Clyde Roads, Fendalton

 

 

Present

Chairperson

Deputy Chairperson

Members

Val  Carter

David Cartwright

Sally Buck

Faimeh Burke

Jamie Gough

Bridget Williams

Raf Manji

 

 

27 May 2016

 

 

 

 

 

Edwina Cordwell

Community Board Advisor

941 6728

edwina.cordwell@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

 

The agenda was dealt with in the following order.

Item 3          Attachment A
 


1.   Apologies

 

Community Board Resolved FWCB/2016/00046

It was resolved on the motion of Member Cartwright, seconded by Member Buck that the apology for lateness from Raf Manji be accepted.

Member Cartwright/Member Buck                                                                                                                    Carried

 

2.   Declarations of Interest

Part B

There were no declarations of interest recorded.

3.   Confirmation of Previous Minutes

Part C

Community Board Resolved FWCB/2016/00047

Community Board Decision

The Board resolved that the minutes of the Fendalton/Waimairi Community Board meeting held on Monday, 16 May 2016 be confirmed.

Member Buck/Member Cartwright                                                                                                                    Carried

 

Member Burke and Member Manji arrived at 4.05pm

4.   Deputations by Appointment

Part B

4.1       Nathan Chong – Youth Development Fund Recipient

 

             Nathan Chong, spoke to the Board regarding his experiences on the China Study Tour that he undertook with financial support from the Board.

Part B

The Fendalton/Waimairi Community Board thanked Nathan Chong for his deputation.

 

 

4.2       Paul Deacon - Protection of Green Space at Jellie Park

 

             Mr Paul Deacon and Mr Tony Chandler spoke on a range of matters regarding the possible long term protection of green spaces at Jellie Park and the recent Reserve Management Plan proposals and associated Hearing.

Community Board Resolved FWCB/2016/00048

Part B

The Fendalton/Waimairi Community Board noted the concerns raised in the deputation regarding the recent Hearing Process, the Community Consultation, the apparent lack of clarity over the nature of the Hearing and the ability of the public to effect change or to influence both the current Reserve Management Plan proposals and the apparent zoning differences and, in turn, the long term potential implications for the loss of greenspace in Jellie Park. The Board decided to:

1.              Request an urgent informal meeting with relevant senior officers including consultation lead, reserve management lead and Parks and Recreation lead to fully understand all the context and process to date.

 

2.              The Board thanked Mr Deacon and Mr Chandler for their deputation.

 

Note:  The Board noted that the Hearings Panel outcome was not yet known.

Member Buck/Member Cartwright                                                                                                                    Carried

Item 3          Attachment A5.   Presentation of Petitions

Part B

There was no presentation of petitions.    

 

6.   Fendalton/Waimairi Community Board Area Report

 

Community Board Decisions under Delegation

Part B

The Fendalton/Waimairi Community Board received the report.

 

7.   Elected Member Information Exchange

Part B

Bridget Williams offered to update the Board regarding the Jellie Park incentive scheme at the next meeting.

8.   Questions Under Standing Orders

Part B

There were no questions under standing orders at this meeting.

 

9     Resolution to Exclude the Public

 

Community Board Resolved FWCB/2016/00049

Part C

That at 4.51pm the resolution to exclude the public set out on pages 14 and 15 of the agenda be adopted.

Member Williams/Member Manji                                                                                                                         Carried

Item 3          Attachment A

The public were re-admitted to the meeting at 5.09pm.

 

   

Meeting concluded at 5.11pm.

 

CONFIRMED THIS 13th DAY OF JUNE 2016

 

Val  Carter

Chairperson

  


Fendalton/Waimairi Community Board

13 June 2016

 

 

6.        Staff Briefings

Reference:

16/638617

Contact:

Edwina Cordwell

edwina.cordwell@ccc.govt.nz

03 941-6728

 

 

1.   Purpose of Report

The Board will be briefed on the following:

Subject

Presenter(s)

Unit/Organisation

Update on progress of the Jellie Park Incentive Scheme Project

Nigel Cox

and

Rob Gibbs

Western Area Manager, Recreation and Sport Unit

Operations Leader, Western Area Recreation, Recreation and Sport Unit

 

 

2.   Staff Recommendations

That the Fendalton/Waimairi Community Board notes the information supplied during the Staff Briefings.

 

 

Attachments

There are no attachments to this report.

  


Fendalton/Waimairi Community Board

13 June 2016

 

 

7.        Logistics Drive Proposed Stop Control for Board Approval

Reference:

16/526009

Contact:

Wayne Anisy

wayne.anisy@ccc.govt.nz

9418999

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Fendalton/Waimairi Community Board to retrospectively approve the Stop Control on Logistics Drive as shown in Attachment A.

Origin of Report

1.2       This report is staff generated and is being provided in response to a request from the New Zealand Transport Agency (NZTA) to formalise the control on Greywacke Road.  The road works are being constructed by NZTA as part of the Western Corridor project.  This is a retrospective request to formalise the change as due to high safety concerns the control has been changed on site during the construction works.

1.3       A duplicate report is being presented to the Shirley/Papanui Community Board to approve a Stop Control on Greywacke Road.

2.   Significance

2.1       The decision in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by assessment of the magnitude of the project and number of properties affected by the preferred option.

2.1.2   The community engagement and consultation outlined in this report reflect the assessment.

 

3.   Staff Recommendations

That the Fendalton/Waimairi Community Board:

1.         Revoke the Give Way control currently against Logistics Drive at its intersection with
Sawyers Arms Road

2.         Resolve that a Stop control be placed against Logistics Drive at its intersection with
Sawyers Arms Road

 

4.   Key Points

4.1       This report supports the Council's Long Term Plan (2015 - 2025):

4.1.1   Activity: Road Operations

·     Level of Service: 10.0.6 Improve Road Safety: Reduce the number of reported crashes on the network

4.2       The following feasible options have been considered:

·     Option 1 - Install a Stop Control on Logistics Drive (preferred option)

·     Option 2 - Do Nothing

4.3       Option Summary - Advantages and Disadvantages (Preferred Option)

4.3.1   The advantages of this option include:

·     Reduces the risk of a crash by requiring all motorists to stop at the intersection.

4.3.2   The disadvantages of this option include:

·     None

 

5.   Context/Background

Background

 

5.1       The Western Corridor (SH1) connects the north and south Canterbury with Christchurch International Airport.  It runs between Belfast in the north and the large industrial area at Hornby in the south.

5.2       The Greywacke Road extension and associated works is part of the Western Corridor localised package of improvements jointly agreed between NZTA, Christchurch City Council and the Christchurch International Airport Limited.

5.3       Greywacke Road now runs from SH1 to the intersection of Sawyers Arms Road and Logistics Drive, providing a local access connection to a number of industrial sites along these roads.

5.4       NZTA have recently constructed the Greywacke Road extension and installed the line marking and shared path as part of their Western Corridor works. 

5.5       There have been at least three reported crashes at this intersection since it opened and further urgent investigations by NZTA and Council staff have shown that a Stop control is, due to visibility restrictions, the appropriate control for this intersection.  An additional flush median is also being added to further highlight this intersection.

5.6       Sawyers Arms Road, at Logistics Drive and Greywacke Road intersection, is the boundary of the Shirley/Papanui and Fendalton/Waimairi Community Boards.  This report, with different resolutions, is being presented separately to each Board meeting for the approval of the traffic controls in their ward.


 

6.   Option 1 - Install Stop Control on Logistics Drive (preferred)

Option Description

6.1       Install a Stop control on Logistics Drive, as shown in Attachment A.

Significance

6.2       The level of significance of this option is low and is consistent with section 2 of this report. 

Impact on Mana Whenua

6.3       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

6.4       No specific consultation has been undertaken for this traffic control change.  This is considered a safety issue.

Alignment with Council Plans and Policies

6.5       This option is consistent with Council’s Plans and Policies

Financial Implications

6.6       Cost of Implementation - $0 to Christchurch City Council (NZTA are funding the change)

6.7       Maintenance / Ongoing Costs - covered under the area maintenance contract and effect will be minimal to the overall asset.

6.8       Funding source - not applicable

Legal Implications

6.9       Part 1, Clause 5 of the Christchurch City Council Traffic and Parking Bylaw 2008 provides Council with the authority to install parking restrictions by resolution.

6.10    The Community Boards have delegated authority from the Council to exercise the delegations as set out in the Register of Delegations.  The list of delegations for the Community Boards includes the resolution of stopping restrictions and traffic control devices.

6.11    The installation of any signs and/or markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.

Risks and Mitigations

6.12    None identified

Implementation

6.13    Implementation dependencies - Community Board approval to have legal effect.

6.14    Implementation timeframe - has been constructed

Option Summary - Advantages and Disadvantages

6.15    The advantages of this option include:

·   Reduces the risk of a crash by requiring all motorists to stop at this intersection.

·   Provides intersection control in accordance with guidelines and best practice.

6.16    The disadvantages of this option include:

·   None

7.   Option 2 - Do Nothing

Option Description

7.1       The traffic control against Logistics Drive will remain as a Give Way control.

Significance

7.2       The level of significance of this option is consistent with section 2 of this report.

Impact on Mana Whenua

7.3      This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact
Ngāi Tahu, their culture and traditions.

Community Views and Preferences

7.4       See section 6.4.

Alignment with Council Plans and Policies

7.5       This option is consistent with Council’s Plans and Policies

Financial Implications

7.6       Cost of Implementation - not applicable

7.7       Maintenance / Ongoing Costs - not applicable

7.8       Funding source - not applicable

Legal Implications

7.9       Stop control would be unenforceable and may be subject to legal challenge.

Risks and Mitigations

7.10    Increased crash risk when compared to preferred option

Implementation

7.11    Implementation dependencies  - not applicable

7.12    Implementation timeframe - not applicable

Option Summary - Advantages and Disadvantages

7.13    The advantages of this option include:

·   None

7.14    The disadvantages of this option include:

·   The crash risk is not addressed.

·   Does not provide the appropriate intersection control.

 

Attachments

No.

Title

Page

a  

Logistics Drive Stop Contol Diagram for Board Report

16

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Authors

Wayne Anisy

Penny Gray

Steve Parry

Steffan Thomas

Traffic Engineer

Traffic Engineer

Manager Traffic Operations

Operations Manager

Approved By

Chris Gregory

David Adamson

Head of Transport

General Manager City Services

  


Fendalton/Waimairi Community Board

13 June 2016

 

PDF Creator


Fendalton/Waimairi Community Board

13 June 2016

 

 

8.        Applications to the 2015/16 Fendalton/Waimairi Youth Development Fund - Oliver Spiers and Ashley Stuart

Reference:

16/595484

Contact:

Maryanne Lomax

maryanne.lomax@ccc.govt.nz

941-6730

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Fendalton/Waimairi Community Board to consider two applications received for the Board's 2015/16 Youth Development Fund.

1.2       The 2015/16 Youth Development fund has been fully expended therefore staff are recommending the applications be considered for funding from the Board's 2015/16 Discretionary Response Fund. There is currently $43,085 remaining in this fund.

Origin of Report

1.3       This report is staff generated as a result of applications being received.

2.   Significance

2.1       The decision(s) in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the number of people affected and/or with an interest.

2.1.2   Due to the assessment of low significance, no further community engagement and consultation is required.

 

3.   Staff Recommendations

That the Fendalton/Waimairi Community Board:

1.         Approves a grant of $200 from its 2015/16 Discretionary Response Fund to Oliver Spiers towards participating in the Boys Brigade National Leadership Development Course at Lake Rotoiti from 10 to 17 July 2016.

2.         Approves a grant of $400 from its 2015/16 Discretionary Response Fund to Ashley Stuart towards attending the Rotary Youth Leadership Awards in Washington D.C. from 19 to 26 July 2016.

 

 

4.   Applicant 1 - Oliver Spiers

4.1       Oliver is a 17 year old student from Harewood.  He is in Year 12 at Papanui High School.

4.2       Oliver is a member of the Christchurch 4th Boys Brigade Company and has been selected to participate in the National Leadership Development Course - Stage Two.  He completed Stage One last year.

4.3       This experience offers a unique well-grounded platform for young leaders to grow in self-confidence and many have described their time at this course as one of the most significant experiences of their lives.

4.4       Most Boys Brigade companies are eager to use these courses to their advantage, identifying Stages One and Two as essential tools in equipping their senior boys with vital skills in their developing role as young leaders.  The courses are widely respected amongst other community youth organisations.

4.5       The Stage Two course is focussed on developing personal character, goals, personal integrity in leadership and setting plans and foundations for the short and medium term future.  Three days of intensive preparation are grounding for the major focal point of the course, the “Solo”.  This is a three night survival/self-reflection exercise, alone on the edge of the lake.

4.6       Oliver has undertaken various community activities including voluntary community work with the SPCA.  He is also a keen speedway competitor.  He is a member of the Woodford Glen RC’s Club where he races remote controlled speedway cars.  He is also a member of the Green Stone Park Speedway where he races a mini-stock.

4.7       Oliver is seeking support towards the registration fee for the course.  His Boys Brigade Company are covering the costs of his travel.

4.8       The following table provides a breakdown of the costs for Oliver’s course:

EXPENSES

Cost ($)

Registration fee

$515

 

 

                                                                                                 Total

$515

 

4.9    This is the first time the applicant has applied for funding.

 

5.   Applicant 1 - Ashley Stuart

5.1       Ashley is a 19 year old student from Ilam.  She is currently studying for a Bachelor of Arts at the University of Canterbury.

5.2       Ashley has been selected to be the sole New Zealand representative at the International Rotary Youth Leadership Awards to be held in Washington D.C. from 19 to 26 July 2016.

5.3       This conference is a week-long intense leadership training course hosting approximately 300 young leaders from over 40 countries.  It includes visits to embassies, European Union keynote speakers and various workshops from leading political identities in the United States.

5.4       Ashley is currently the Canterbury Regional President for United Nations Youth New Zealand.  She is involved in running Model United Nations events for high school students from around the Canterbury region, inspiring them to be global citizens and educating them on global issues.

5.5       Ashley is also an active volunteer for Amnesty International and has a significant role in the University club on campus.

5.6       Ashley plays netball for the University’s ‘A’ netball team and takes part in the Athlete Development Programme.

5.7       Ashley believes that this conference will give her the opportunity to develop her leadership skills and test them alongside 300 like-minded young leaders from around the world.  Being the first New Zealander to participate in this event, it will be an invaluable experience that will inspire a generation of young leaders if they have the opportunity to attend in the future.

5.8       Ashley has a part-time job but being a student with living and course related costs, it is difficult to raise additional funds for this event.  She has applications pending with both Christchurch Rotary and Avonhead Rotary clubs.

 

 

 

5.9       The following table provides a breakdown of the costs for the trip:

EXPENSES

Cost ($)

Flights

$2,800

Course fee (includes accommodation and food)

$700

 

 

                                                                                                 Total

$3,500

 

5.10    This is the first time the applicant has applied for funding.

 

Attachments

There are no attachments to this report.

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Maryanne Lomax

Community Development Advisor

Approved By

Jenny Hughey

Head of Community Support, Governance & Partnerships

  


Fendalton/Waimairi Community Board

13 June 2016

 

 

9.        Fendalton/Waimairi Community Board Area Report

Reference:

16/622990

Contact:

Edwina Cordwell

edwina.cordwell@ccc.govt.nz

03 941-6728

 

 

1.   Funding Update

Funding allocations (Attachment A) are recorded for the Board's Information.

2.   Council Activities

2.1       The Customer Services Request (CSR) report for the period of March to May 2016 is attached (Attachment B) for the Board's information.

 

 

2.   Staff Recommendations

That the Fendalton/Waimairi Community Board:

1.         Receive the report.

 

 

Attachments

No.

Title

Page

a  

2015/16 Community Board Funding

22

b  

Customer Services Request Report

23

 

 

Signatories

Authors

Edwina Cordwell

Lisa Gregory

Maryanne Lomax

Bronwyn Frost

Kay Rabe

Community Board Advisor

Community Recreation Advisor

Community Development Advisor

Community Support Officer

Governance Support Officer

Approved By

Edwina Cordwell

Community Board Advisor

  


Fendalton/Waimairi Community Board

13 June 2016

 

PDF Creator


Fendalton/Waimairi Community Board

13 June 2016

 

PDF Creator


 

PDF Creator

 


Fendalton/Waimairi Community Board

13 June 2016

 

 

10.  Elected Member Information Exchange

 

This item provides an opportunity for Board Members to update each other on recent events and/or issues of relevance and interest to the Board.

 

 

 

11.  Question Under Standing Orders

 

Any member of the local authority may at any meeting of the local authority at the appointed time, put a question to the Chairperson, or through the Chairperson of the local authority to the Chairperson of any standing or special committee, or to any officer of the local authority concerning any matter relevant to the role or functions of the local authority concerning any matter that does not appear on the agenda, nor arises from any committee report or recommendation submitted to that meeting.

 

Wherever applicable, such questions shall be in writing and handed to the Chairperson prior to the commencement of the meeting at which they are to be asked.

 

 


Fendalton/Waimairi Community Board

13 June 2016

 

 

12.  Resolution to Exclude the Public

Section 48, Local Government Official Information and Meetings Act 1987.

 

I move that the public be excluded from the following parts of the proceedings of this meeting, namely items listed overleaf.

 

Reason for passing this resolution: good reason to withhold exists under section 7.

Specific grounds under section 48(1) for the passing of this resolution: Section 48(1)(a)

 

Note

 

Section 48(4) of the Local Government Official Information and Meetings Act 1987 provides as follows:

 

“(4)     Every resolution to exclude the public shall be put at a time when the meeting is open to the public, and the text of that resolution (or copies thereof):

 

             (a)       Shall be available to any member of the public who is present; and

             (b)       Shall form part of the minutes of the local authority.”

 

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows:


Fendalton/Waimairi Community Board

13 June 2016

 

 

ITEM NO.

GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED

SECTION

SUBCLAUSE AND REASON UNDER THE ACT

PLAIN ENGLISH REASON

WHEN REPORTS CAN BE RELEASED

13

Public Excluded Fendalton/Waimairi Community Board Minutes - 30 May 2016

S7(2)(A)

Protection of Privacy of Natural Persons

Refer to the previous public excluded reason in the agendas for these meetings.

7 July 2016

Hosting of Community Service Award Function