Christchurch City Council

Supplementary Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Christchurch City Council will be held on:

 

Date:                                     Thursday 9 June 2016

Time:                                    9.30am

Venue:                                 Council Chambers, Civic Offices,
53 Hereford Street, Christchurch

 

 

Membership

Chairperson

Deputy Chairperson

Members

Mayor Lianne Dalziel

Deputy Mayor Vicki Buck

Councillor Jimmy Chen

Councillor Phil Clearwater

Councillor Pauline Cotter

Councillor David East

Councillor Jamie Gough

Councillor Yani Johanson

Councillor Ali Jones

Councillor Paul Lonsdale

Councillor Glenn Livingstone

Councillor Raf Manji

Councillor Tim Scandrett

Councillor Andrew Turner

 

 

3 June 2016

 

 

 

Principal Advisor

Dr Karleen Edwards

Chief Executive

Tel: 941 8554

 

Jo Daly

Council Secretary

941 8581

Jo.Daly@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
Watch Council meetings live on the web:
http://councillive.ccc.govt.nz/live-stream

 


Council

09 June 2016

 

 


Council

09 June 2016

 

TABLE OF CONTENTS

 

41.     Resolution to Include Supplementary Reports...................................................................... 4

Communities, Housing and Economic Development Committee

42.     Chair's Report of the Multicultural Working Party............................................................... 5

43.     Sumner Road Reopening Project - Geotechnical Risk Mitigation Solutions for Zone 3B. 27

44.     Development Christchurch Limited - Future Funding ........................................................ 29

45.     District Plan Review McCulloch & Associates Report.......................................................... 31

INFRASTRUCTURE, TRANSPORT AND ENVIRONMENT COMMITTEE

46.     Asia Pacific Cycling Congress September 2017..................................................................... 45

47.     Resolution to Exclude the Public........................................................................................... 51


Council

09 June 2016

 

 

41 Resolution to Include Supplementary Reports

1.       Background

1.1          Approval is sought to submit the following reports to the Council meeting on 09 June 2016:

42.   Chair's Report of the Multicultural Working Party

43.   Sumner Road Reopening Project - Geotechnical Risk Mitigation Solutions for Zone 3B

44.   Development Christchurch Limited - Future Funding

45.   District Plan Review McCulloch & Associates Report

46.   Asia Pacific Cycling Congress September 2017

48.   Chair's Report of the Provisional Local Alcohol Appeals Working Party (Public Excluded)

1.2          The reason, in terms of section 46A(7) of the Local Government Official Information and Meetings Act 1987, why the reports were not included on the main agenda is that they were not available at the time the agenda was prepared.

1.3          It is appropriate that the Council receive the reports at the current meeting.

2.       Recommendation

2.1          That the reports be received and considered at the Council meeting on 09 June 2016.

 

 


Council

09 June 2016

 

Report from Communities, Housing and Economic Development Committee  – 2 June 2016

 

42.    Chair's Report of the Multicultural Working Party

Reference:

16/644495

Contact:

Cr Jimmy Chen

Jimmy.chen@ccc.govt.nz

941 8999

 

 

 

 

1.   Communities, Housing and Economic Development Committee Consideration

 

1.    The Committee considered the Chair’s Report of the Multicultural Working Party.

 

2.    The Committee acknowledged Councillor Chen’s leadership on the Christchurch Multicultural Strategy and thanked staff and Working Party members for their work.

 

2.   Staff Recommendations

 

That the Communities, Housing and Economic Development Committee recommends that the Council that it:

1.         Approve the release of the Christchurch Multicultural Strategy consultation document.

2.         Note that consultation will commence in July 2016 and feature consultation that also meets the needs of people with English as a second language and various cultural groups.  

3.         Note that a final Multicultural Strategy will be recommended to Council for approval, following the conclusion of consultation, in September 2016.

 

3.   Communities, Housing and Economic Development Committee Recommendation to Council

 

Part A

That the Council:

1.         Approve the release of the Christchurch Multicultural Strategy consultation document.

2.         Note that consultation will commence in July 2016 and feature consultation that also meets the needs of people with English as a second language and various cultural groups. 

3.         Note that a final Multicultural Strategy will be recommended to Council for approval, following the conclusion of consultation, in September 2016.

 

 

Attachments

No.

Report Title

Page

1

Chair's Report of the Multicultural Working Party

7

 

No.

Title

Page

a  

Multicultural Strategy

10

 

 


Council

09 June 2016

 

 

Chair's Report of the Multicultural Working Party

Reference:

16/516755

Contact:

Cr Jimmy Chen

Jimmy.chen@ccc.govt.nz

941 8999

 

 

1.       Purpose and Origin of Report

Purpose of Report

1.1          The purpose of this report is for the Communities, Housing and Economic Development Committee to recommend to the Council that it approve public consultation on the Council’s draft Multicultural Strategy.

 

2.       Chairperson’s Recommendations

That the Communities, Housing and Economic Development Committee recommends that the Council:

1.              Approve the release of the Christchurch Multicultural Strategy consultation document.

2.              Note that consultation will commence in July 2016 and feature consultation that also meets the needs of people with English as a second language and various cultural groups. 

3.              Note that a final Multicultural Strategy will be recommended to Council for approval, following the conclusion of consultation, in September 2016.

 

3.       Background

3.1          In May 2015 the Communities, Housing and Economic Development Committee received a deputation by the Interagency Network for Migrant and Refuge asking the Council to develop a Multicultural Strategy.

3.2          In June 2015 the Communities, Housing and Economic Development Committee requested the establishment of a Multicultural Working Party to oversee the development of a strategy.

3.3          In August 2015 the Communities, Housing and Economic Development Committee appointed community leaders and Councillors to the Multicultural Working Party.  The members included:

·                Ms Mastura Abd Rahman - Hagley Community College

·                Ms Zhiyan Basharati - The Canterbury Refugee Council

·                Mr Weng Kei Chen - Christchurch Multicultural Council

·                Ms Lana Hart - Canterbury Employers' Chamber of Commerce

·                Mr Patrick O'Connor - Peeto

·                Ms Katherine Peet - Network Waitangi Otautahi

·                Mr Josiah Tualamali’i - PYLAT Council - Pacific Youth Leadership and Transformation

·                Dr Ekant Veer - University of Canterbury

·                Councillor Jimmy Chen - Christchurch City Council

·                Councillor Yani Johanson - Christchurch City Council

·                Councillor Glenn Livingstone - Christchurch City Council

·                Councillor Andrew Turner - Christchurch City Council. 

3.4          From August 2015 to May 2016 the working party met to identify issues, opportunities and barriers experienced by people from culturally diverse backgrounds living in Christchurch.  A draft Multicultural Strategy was developed with a set of goals and actions to harness the opportunities created by the diversity of the people in Ōtautahi /Christchurch, and address barriers.

3.5          The Multicultural Working Party met on 24 May 2016 and endorsed a draft Multicultural Strategy.

3.6          Staff have developed the attached consultation document on the draft strategy for public consultation. 

3.7          An engagement plan is being developed to guide consultation and the attached consultation document will be graphically designed by the Council’s Public Information and Participation team.

4.       Key points

Strategy overview

4.1          The attached consultation document outlines the key features of the draft Multicultural Strategy for public review and comment.  These features are summarised in the paragraphs below.

4.2          The proposed vision for the Multicultural Strategy is Otautahi Christchurch:  An inclusive multicultural and multilingual city that honours Te Tiriti o Waitangi and values our diversity - a city where all peoples have a sense of belonging.  Aroha ki te tangata, te tuapapa o te taone whaimana.  Respect to all, the foundation of great cities.

4.3          The proposed outcomes for the Strategy are: 

·                Whanaungatanga - Sense of belonging:  Christchurch peoples feel they belong in Christchurch, regardless of their ethnicity, culture and English language skills.

·                Tūrangawaewae - A place for all to stand:  All people feel respected, safe and able to express their own cultural identity and linguistic and religious traditions.

·                Whai wahitanga - Participation:  Everybody is able to access Council information and services and participate in decision making, regardless of their ethnicity, culture and English language skills.

4.4          The Strategy has three goals:

·                The Christchurch City Council is an inclusive and diverse organisation.

·                All communities have equitable access to Council services and decision making processes.

·                The Christchurch City Council promotes and advocates diversity, inclusion and connection.

4.5          There are a range of actions to be undertaken by the Council under each of these three goals.  These are set out in the attached consultation document.

 

Consultation overview

4.6          Consultation on the draft Strategy will commence in July 2016.  The attached consultation documents includes questions for a response by readers, and also invites general comments and feedback.

4.7          An engagement plan will be developed and will incorporate input from the Multicultural Working Party.

4.8          Best practice for consultation and engagement with culturally and linguistically diverse communities will be used.  The consultation will meet the needs of people with English as a second language and will ensure the information provided is accessible.  The consultation document will include an introductory paragraph in the main languages spoken in Christchurch.  These include Chinese, Korean, Farsi, Hindi and Spanish.

4.9          There will be targeted consultation with various communities.  Interpreter services may be required to enable full participation in these consultation sessions.

4.10       Culturally appropriate techniques will also be used.

 

Attachments

No.

Title

Page

a 

Multicultural Strategy

 

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Authors

Ester Vallero

Petrea Downey

Nicole Randall

Community Development Advisor - Multicultural

Committee Advisor

Principal Advisor

Approved By

Claire Phillips

Mary Richardson

Jimmy Chen

Manager - Community Support Team

General Manager Customer & Community

Councillor

 


Council

09 June 2016

 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


Council

09 June 2016

 

 

43.    Sumner Road Reopening Project - Geotechnical Risk Mitigation Solutions for Zone 3B

Reference:

16/631990

Contact:

Lynne Armitage

Lynne.armitage@ccc.govt.nz

021 343 621

 

 

1.   Purpose of Report

1.1       This report has been prepared to provide elected members with a technical overview of the upcoming Geotechnical risk mitigation works at Sumner Road Zone 3B as part of the Sumner Road Reopening project.

 

2.   Staff Recommendations

That the Council:

1.         Receive the information in this briefing report as a supplement to the material that will be shown in the technical briefing session for Councillors on 9 June 2016.

 

 

3.   Key Points

3.1       At the 26 May 2016 Council meeting, approvals were given for the award of a $12.21M contract to McConnell Dowell (partnering with BECA, Doug Hood Mining and Geovert) for geohazard risk mitigation works around Crater Rim Bluffs, at the top of Sumner Road.  This is the largest contract within the Sumner-Lyttleton Corridor programme, which aims to mitigate rockfall risks to road users and return the road corridor between the Sumner side of the causeway and Lyttelton to its pre-quake level of service. 

3.2       The design methodology submitted by McConnell Dowell offers a high level of resilience and achieves the target risk profile expected by the Council. The solution offered uses proven technologies that are tolerant of design uncertainties and adaptive to ground conditions. The end result is designed to provide low maintenance road environment.

3.3       Works will include source rock deconstruction by scaling the upper reaches of the Crater Rim Bluffs, with a 15 metre wide bench constructed at the base of the bluffs to protect the road from any rockfall.  The bench will result in an estimated 90,000 m3 of in-situ spoil.

3.4       It is proposed to use the existing road as a ‘haul road’ for excess rock & soil from the excavation of the bench. To enable this the existing road will be strengthened.  This avoids the need to construct a separate haul road, saving time and money, and also makes a start on the repair work required to return Sumner Road to two-lane use.

3.5       Storm water from the bench will be directed to a new storm water system.  However, the opportunity to upgrade and repair the existing storm water flume, which has been damaged by the earthquakes, will be investigated as an alternative to this new pipe.

3.6       A rock bund will also be constructed in the gully to the west of the Crater Rim Bluffs to capture any rockfall from the bluffs.  The bund will be approximately 4 metres high and 50 metres long, and the downslope side covered with basalt cobbles to reflect the basalt stone walls in the area.

3.7       Conservation offsets for this works are required under the conditions of the resource consent and for Department of Conservation Wildlife permits. This work will include planting in the area as well as a lizard survey and mitigation.  Lizards have been translocated from the Crater Rim Bluffs to the predator proof-enclosure at Riccarton Bush in preparation for this work.

3.8       The works within this contract are expected to take 20 months and be completed in early 2018.

 

Attachments

There are no attachments to this report.

 

Signatories

Authors

Lynne Armitage

Lynette Ellis

Senior Project Manager

Manager Planning & Delivery

Approved By

Chris Gregory

David Adamson

Head of Transport

General Manager City Services

  


Council

09 June 2016

 

 

44.    Development Christchurch Limited - Future Funding

Reference:

16/575553

Contact:

Patricia Christie

Patricia.christie@ccc.govt.nz

941 8113

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is to provide an update to Council on the Development Christchurch Limited (DCL) business plan and future funding requirements.

Origin of Report

1.2       This report is generated based on resolution CNCL/2016/00272 of Council on 26 May that a report would be brought to this meeting on the DCL business plan and future funding.

2.   Significance

2.1       The decision(s) in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the impact from the increased funding requirements on the Council's financial plans.

2.1.2   The community engagement and consultation outlined in this report reflect the assessment.

 

3.   Staff Recommendations

That the Council:

1.         Note that work is ongoing between Development Christchurch Limited, Christchurch City Holdings Limited and Council to develop appropriate and agreed funding sources and processes for the services provided by Development Christchurch Limited to Council.

2.         Note that the outcome of this work will be included in the final Development Christchurch Limited Statement of Intent which will be approved by the Development Christchurch Limited Board and presented to Christchurch City Holdings Limited by 30 June.

 

 

4.   Key Points

4.1       DCL is now leaving its establishment phase. 

4.2       DCL is developing its business plan in conjunction with CCHL and Council staff. A key aspect of this, is the agreement with Council as to the process and basis for DCL charging Council for services that it is providing to Council. CCHL and Council staff are also assisting with additional comments on the DCL statement of intent (SOI).

4.3       DCL has broken its work into three key work streams/categories of activity:

·   Strategic, financial and commercial advice – advice and assistance to Council to enhance the commercial viability/return of Council projects and to explore opportunities for private sector investment.

·   Development and management services – project development based on business cases presented to Council on suburban master plans, property and other projects. A current example would be the Christchurch Adventure Park.

·   Investor relations and engagement – development of an investment proposition positioning Christchurch as an investor ready city. This would include facilitation of investor enquires and engagement to attract private sector capital into Christchurch investment opportunities.

4.4       In order to finalise its business plan DCL, CCHL and Council staff intend working through the various options available to compensate DCL for the services and agree the necessary processes to make these arrangements practical, effective and efficient for all parties. This will be documented in a memorandum of understanding (MOU).

4.5       It is proposed that the MOU would be agreed prior to 30 June so that DCL can reflect the impact in its business plan and final SOI.

4.6       DCL will submit it final business plan and SOI to CCHL as shareholder. The final SOI will be approved by the DCL board and submitted to CCHL by 30 June. This will then be reported to Council at the next Strategy and Finance Committee meeting.

4.7       Payments to DCL for services provided are expected to be met within current budgets.

 

 

 

Attachments

There are no attachments for this report.

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Patricia Christie

Manager External Reporting & Governance

Approved By

Diane Brandish

Peter Gudsell

Head of Financial Management

General Manager Finance & Commercial

  


Council

09 June 2016

 

 

45.    District Plan Review McCulloch & Associates Report

Reference:

16/637465

Contact:

Richard Osborne

Richard.Osborne@ccc.govt.nz

9418239

 

 

1.   Purpose of Report

1.1       This report updates Council on the Robyn McCulloch & Associates Report which monitored progress against the action plan developed in response to the McGredy Winder Report on the District Plan Review process.  The McCulloch & Associates report forms attachment A. 

 

2.   Staff Recommendations

That the Council:

1.         Receive the information in the McCulloch & Associates report.

 

 

3.   Key Points

3.1       In 2015 Council engaged McGredy Winder to undertake a review of the District Plan Review process.  The review identified the need for Council to focus on a number of recommendations, which were outlined in the report.  The CEO wanted assurance that the District Plan Review would be successfully completed and that the stakeholder concerns around quality and procedural issues would be addressed by Council planning managers and staff. 

3.2       Robyn McCulloch & Associates Limited and Leigh Auton were engaged in November 2015 to provide a quality assurance role working with the planning staff and key stakeholders.  They monitored progress with the implementation of the action plan that Council planning managers developed in response to the McGredy Winder report.  The responses and achievements to the McGredy Winder report are outlined in section 2 of the McCulloch & Associates Report. 

3.3       Overall, the McCulloch & Associates Report records positively the improvements put in place by planning staff to address the earlier issues.  It concludes that “it is acknowledged that there has been significant commitment, focus and plain hard work by the staff of Council to get the DPR to this stage.  Indeed all contributors to the process, both Council and those external, are to be commended for their input into a demanding review time frame.” (pg 3) 

3.4       Section 3 of the McCulloch & Associates Report also outlines projects to be implemented in 2016.  These are outlined as follows:

·        Develop a detailed project plan to outline the training programme for City Planning and other parts of Council such as urban design and stormwater.

·        Develop a comprehensive story for Councillors and Community Boards to build their knowledge on decisions and how they translated into development and consenting decisions.

·        Complete a lessons learned review.

·        Review the current structure and roles to align with the implementation phase of the District Plan.

·        Progress Elected Members training on Resource Management Act (RMA) matters and the District Plan.

·        Establish a monitoring process for the District Plan and commence the monitoring programme.

 

 

Attachments

No.

Title

Page

a  

McCulloch & Associates Report

33

 

 

Signatories

Author

Richard Osborne

Head of Planning & Strategic Transport

Approved By

Brendan Anstiss

General Manager Strategy and Transformation

  


Council

09 June 2016

 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


Council

09 June 2016

 

Report from Infrastructure, Transport and Environment Committee  – 2 June 2016

 

46.    Asia Pacific Cycling Congress September 2017

Reference:

16/646079

Contact:

John Hannah

john.hannah@ccc.govt.nz

941 8999

 

 

 

 

1.   Infrastructure, Transport and Environment Committee Consideration

 

1.         The Committee considered the Asia Pacific Cycling Congress September 2017 Report.

2.         The Committee noted that this item will be considered at the Council meeting on 9 June 2016 due to a need to confirm funding as soon as possible.

 

2.   Staff Recommendations

 

That the Infrastructure, Transport and Environment Committee recommend that the Council:

1.         Agree to host the 2017 Asia Pacific Cycling Congress

2.         That a grant of $50,000.00 be made to fund the initial work to establish this Congress. These funds to be refunded if possible from the Congress income.

 

3.   Infrastructure, Transport and Environment Committee Recommendation to Council

 

Part A

That the Council:

1.         Agree to host the 2017 Asia Pacific Cycling Congress

2.         Approve that a grant of $50,000.00 be made to fund the initial work to establish this Congress. These funds to be refunded if possible from the Congress income.

 

 

Attachments

No.

Report Title

Page

1

Asia Pacific Cycling Congress September 2017

46

 

 

 


Council

09 June 2016

 

 

Asia Pacific Cycling Congress September 2017

Reference:

16/626941

Contact:

John Hannah

john.hannah@ccc.govt.nz

941 8999

 

 

5.       Purpose and Origin of Report

Purpose of Report

5.1          The purpose of this report is to request that the Infrastructure, Transport and Environment Committee recommend to Council that it consider hosting the 2017 Asia Pacific Cycling Congress (APCC) in Christchurch and provide funding to underwrite the conference. Such funding to be recovered from sponsorship and registration fees.

Origin of Report

5.2          This report is generated by staff in response to the opportunity for Christchurch to host the 2017 APCC.

6.       Significance

6.1          The decision is low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

6.1.1     The level of significance was determined by completing the Councils assessment (TRIM 2016/0540755)

6.1.2     The community engagement and consultation outlined in this report reflect the assessment.

 

7.       Staff Recommendations

That the Infrastructure, Transport and Environment Committee recommend that the Council:

4.              Agree to host the 2017 Asia Pacific Cycling Congress

5.              That a grant of $50,000.00 be made to fund the initial work to establish this Congress. These funds to be refunded if possible from the Congress income.

 

8.       Key Points

8.1          This report does not support the Council's Long Term Plan (2015 - 2025).

8.2          Council has approved as part of its Long Term plan the funding for a network of Major Cycleways Routes to support the Christchurch Transport Strategic Plan.

8.3          The APCC is a major Australian event which supports the development of Cycling as a viable alternative travel mode.

8.4          Christchurch City Council has been offered the opportunity to host this congress and showcase the Major Cycle Routes initiative. The congress offers a significant opportunity to encourage attendees to take the opportunity to experience the many recreational cycling opportunities in the region.

8.5          $50,000 is required for 18 months to provide for planning and advertising. This sum could be provided as a grant for the congress start up. The intention would for any surplus after expenses, sponsorship and registrations are reconciled to be refunded against the grant.

 

9.       Context/Background

Opportunity

9.1          The APCC is a Queensland State Government congress, a forum to share knowledge, skills and experiences, address issues and barriers to facilitate the creation of cycling cultures in communities and ultimately achieve an increase in cycling mode share.

9.2          The Chair of the Infrastructure, Transport and Environment Committee, attended the congress in July 2015 along with people from the NZ Transport Agency, consultancies and the Council’s Major Cycle Routes Programme Manager. The congress included an extensive programme of presentations and workshops on a range of topics very relevant to the Council's Major Cycle Routes implementation programme, including:

·      Cycle planning, safety and innovation

·      Education, health and behaviour change

·      Community, industry and tourism.

9.3          The congress is targeted at:

·      Cycling planning experts

·           academics

·           consultants

·           public sector

·      State/local/international government

·           transport and roads

·           infrastructure and planning

·           health, sport and recreation

·      Community cycling groups

·      other associations (e.g. bicycle user groups, peak bodies, NGOs, LGAQ)

·      Cycling suppliers, manufacturers and retailers

·      Industry media

9.4          At the 2015 congress, there were several references to the Council's "visionary" programme in Christchurch to encourage more cyclists and thus reduce car demand on our roads. There was also strong reference to the great recreational cycling opportunities in New Zealand.

9.5          The Chairman of IT&E spoke with the congress organisers and an information exchange was arranged between the Council's Major Cycle Routes Programme Manager and the Queensland-based congress board. This has led to Stirling Hinchcliffe, the Queensland Minister for Transport, agreeing to a recommendation for Christchurch to host the 2017 Congress, subject to the Council's agreement.

9.6          This is a great opportunity for Christchurch and the region. It is likely that the Queensland Minister and the New Zealand Minister of Transport would attend some part of the congress and NZTA National Cycling Manager has indicated that NZTA would likely be a strong supporter.

9.7          The following themes could be developed for the Christchurch congress.

·      Cycling is just another travel mode and needs to be seen as having a key role in encouraging “modal shift” for all travel, not just commuters.

·      Promotion/education focusing on:

·           Seeking and gaining a strong public mandate for the need for improved cycle facilities. “Public ownership” of the need.

·           Telling the compelling story of why (for our communities, politicians and investors)

·           Taking a whole of network approach – not just cycling-specific projects

·           Promotion and education through all aspects of the “modal shift” experience

·           Tourism

·           Design options for varying end purposes

·           Operation and maintenance of cycle facilities.  Temporary traffic management during maintenance operations – diversions/changes to routes

·           Monitoring the impact of investment

·           Legislative/rules issues and education for all mode users.

9.8          There is also a potential opportunity to work with Christchurch and Canterbury Tourism and Tourism NZ to encourage attendees to extend their stay before and after the congress to enjoy the many great recreational cycling and other opportunities there are in the Canterbury region.

9.9          It is anticipated the Congress would attract up to 200 delegates from New Zealand and 50 to 100 from Australia/Asia/Pacific.

9.10       Hosting this congress would bring to Christchurch and the region, including:

·      Showcasing the Council’s Major Cycle Routes initiative, highlighting how Christchurch City Council is leading the way in investing in cycling infrastructure. Several routes and significant sections of others will be completed by the time of the congress in September/October 2017.

·      Council staff and consultants able to present papers based on real experiences of the challenges and requirements in providing safe and attractive cycleways that attract more cycling use for ordinary travel.

·      Enable the Christchurch educational institutes to contribute papers and research on the benefits of increased cycling.

·      Showcase recreational cycling experiences in the region including the Christchurch Coastal Pathway, some of the Major Cycle Routes, the Little River Link, and the Alps 2 Ocean Trail.

·      Showcase the exciting Regeneration of Christchurch

10.  Congress Management / Timing

10.1.1 The proposed management model is to appoint a congress board / organising committee who would engage an event manager. This person would report to the organising committee and provide the overall congress project management. It is proposed that the detailed sponsorship, administration and promotion tasks would be undertaken by a conference organising company.

10.1.2 The organising committee, up to 7 people, would include representatives from the NZTA National Cycling team, consultant companies working in the industry, tourism, cycling advocacy groups and Council representatives.

10.1.3 This organising committee would be supported with experience and guidance from the Queensland APCC Board.

10.1.4 Initial inquiries indicate there are opportunities for a venue to host an attendance of between 250 and 350.

10.1.5 The event is expected to be held in September / October 2017.

11.  Costs are as follows-

11.1.1 The objective is that the congress be self-funded with some services in kind to assist and reduce costs. Once the Council has agreed to host the event, sponsors will be sought for elements of the costs leading up to the congress. Underwriting is required to enable funds to be available until the sponsorship has been secured.

11.1.2 The start-up (pre-registration) costs that under-writing by the Council are estimated to be up to $50,000.00 and include:

·      Creating a website $10,000

·      Collateral development and printing $10,000

·      Marketing and promotion $10,000

·      Contingency $10,000

11.1.3 It is proposed that the underwriting of $50,000 could be provided by way of a grant from Council.


 

Option Summary - Advantages and Disadvantages

11.2       The advantages of hosting this convention are-

·      The Council can show case it's Major Cycle Routes and bring to Christchurch a mix of speakers and experts. This will provide a source of expert help and guidance for our MCR designers.

·      It will likely bring to the City the Ministers of Transport for New Zealand and Queensland along with a projected 250 to 300 attendees, many from Australia and Asia who will be encouraged to experience some of the many recreational cycle rides in the region and the income that would come from these.

11.3       The disadvantages of hosting the Congress include:

All of these are considered to be low risk.

·      The possibility of not securing sufficient sponsorship to meet the pre Congress costs.

·      Insufficient registrations to cover residual costs after sponsorship.

 

Attachments

There are no attachments to this report.

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

John Hannah

Project Manager

Approved By

Chris Gregory

David Adamson

Head of Transport

General Manager City Services

 

 

 

  


Council

09 June 2016

 

 

47.  Resolution to Exclude the Public

Section 48, Local Government Official Information and Meetings Act 1987.

 

I move that the public be excluded from the following parts of the proceedings of this meeting, namely items listed overleaf.

 

Reason for passing this resolution: good reason to withhold exists under section 7.

Specific grounds under section 48(1) for the passing of this resolution: Section 48(1)(a)

 

Note

 

Section 48(4) of the Local Government Official Information and Meetings Act 1987 provides as follows:

 

“(4)     Every resolution to exclude the public shall be put at a time when the meeting is open to the public, and the text of that resolution (or copies thereof):

 

             (a)       Shall be available to any member of the public who is present; and

             (b)       Shall form part of the minutes of the local authority.”

 

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows:


Council

09 June 2016

 

 

ITEM NO.

GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED

SECTION

SUBCLAUSE AND REASON UNDER THE ACT

PLAIN ENGLISH REASON

WHEN REPORTS CAN BE RELEASED

48

Chair's Report of the Provisional Local Alcohol Appeals Working Party

s7(2)(i)

Conduct Negotiations

Council is still in negotiations with the parties involved

After the commencement of a new Local Alcohol Policy