Communities, Housing and Economic Development Committee

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Communities, Housing and Economic Development Committee will be held on:

 

Date:                                     Thursday 2 June 2016

Time:                                    1.00pm

Venue:                                 Council Chamber, Level 2, Civic Offices,
53 Hereford Street, Christchurch

 

 

Membership

Chairperson

Deputy Chairperson

Members

Councillor Andrew Turner

Councillor Glenn Livingstone

Deputy Mayor Vicki Buck

Councillor Jimmy Chen

Councillor Jamie Gough

Councillor Yani Johanson

Councillor Ali Jones

Councillor Paul Lonsdale

Councillor Tim Scandrett

 

 

26 May 2016

 

 

Principal Advisor

Mary Richardson

General Manager Customer & Community

Tel: 941 8999

Principal Advisor

David Adamson

General Manager City Services

Tel: 941 8235

 

Liz Ryley

Committee Advisor

941 8153

liz.ryley@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Communities, Housing and Economic Development Committee

02 June 2016

 

Communities, Housing and Economic Development - Terms of Reference

Chair

Cr Turner

Membership

Cr Livingstone (Deputy Chair), Cr Chen, Cr Gough, Cr Jones, Cr Lonsdale, Cr Johanson, Deputy Mayor Buck, Cr Scandrett

Quorum

Half of the members if the member numbers (including vacancies) is even, or a majority of members if the number of members (including vacancies) is odd.

Meeting Cycle

The first Thursday of each calendar month except for January

Reports to:

Council

 

Delegations

Heritage Incentive Grant:

The power to approve individual heritage grants to owners of heritage buildings, places or objects listed in the City Plan or the Banks Peninsula District Plan from $15,000 to $100,000 and in accordance with the Council’s heritage grant policies, provided that:

·         Applications for such grants in excess of $100,000, shall be considered by the Committee, but referred with a recommendation by the Committee to the Council for final Approval.

·         The Communities Committee is to report to the Council twice a year, listing heritage grants which have been approved by the Committee pursuant to its delegated powers within the preceding six months.

Creative Industries Support Fund

That any applications that are unsuccessful under the delegation to the Urban Design and Regeneration Manager (page 81 refers), and on the request of the applicant, have the ability to be put in front of the Committee with the Chairperson’s approval.

The power to approve grants from these funds exceeding $15,000 (ex GST)

The Community, Recreation and Culture Committee is to report to the Council through the regular Central City Plan Quarterly Report any projects funded under this delegation.

Transitional City Projects Fund

That any applications that are unsuccessful under the delegation to the Urban Design and Regeneration Manager (page 81 refers), and on the request of the applicant, have the ability to be put in front of the Committee with the Chairperson’s approval.

The power to approve grants from these funds exceeding $15,000 (ex GST)

The Community, Recreation and Culture Committee is to report to the Council through the regular Central City Plan Quarterly Report any projects funded under this delegation

            

Responsibilities

·         Developing policy and strategy in relations to long term plan and other activities as listed above.

·         Monitoring earthquake recovery related to the committees specified activities.

·         Considering recommendations from Council's Subcommittees, Community Boards, the public, stakeholders and providers in relations to communities, housing and economic development planning, delivery and operation.

·         Liaise and engage with other organisations/stakeholders.

·         Making decisions with regard for the requirements of Sections 76-81 of the Local Government Act 2002 where it has the delegated authority from Council to do so, or recommendations to Council where a Council decision is required.

 

Long Term Plan Activities

·         Arts and culture, including:

-       art gallery

-       museums

-       libraries

·         sport and recreations, including leisure facilities

·         economic development, including:

-       city promotions

-       large-scale festivals and events

-       international relations (including sister cities and the Antarctic office)

-       tourism

-       employment (including Mayor Taskforce for Jobs)

-       Christchurch economic development, coordination and leadership

-       Education and skills

-       Venue management

·         Social cohesion

-       Public participation in democratic process (including liaison with Community Boards)

-       Community development and community grants, including:

-       Community facilities

-       Community events and festivals

·         Civil defence and rural fire management

·         Customer services

·         Housing, including:

-       social housing (including rental)

-       housing policy

-       temporary housing

-       tenancy service

-       homelessness

-       inner city housing

·         Heritage protection and policy.

 


Communities, Housing and Economic Development Committee

02 June 2016

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

TABLE OF CONTENTS

 

C       1.       Apologies.......................................................................................................................... 5

B       2.       Declarations of Interest................................................................................................... 5

C       3.       Confirmation of Previous Minutes................................................................................. 5

B       4.       Deputations by Appointment........................................................................................ 5

B       5.       Presentation of Petitions................................................................................................ 5

A       6.       Proposed Draft Housing Policy..................................................................................... 15

C       7.       Social Housing Rebuild and Repair Programme Monthly Report for April 2016..... 31

B       8.       Housing Operations Monthly Report for April 2016.................................................. 61

C       9.       Approval of extension of time for a Central City Landmark Heritage Grant for 243 Durham Street............................................................................................................... 69

C       10.     Visitor Strategy - Implementation Plan Working Group Terms of Reference......... 71

B       11.     Community Facilities Rebuild Update May 2016........................................................ 81

B       12.     Anchor Projects and Major Facilities Report............................................................ 159

C       13.     Resolution to Exclude the Public............................................................................... 186  

 

 


Communities, Housing and Economic Development Committee

02 June 2016

 

 

1.   Apologies

An apology was received from Councillor Gough.

2.   Declarations of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3.   Confirmation of Previous Minutes

That the minutes of the Communities, Housing and Economic Development Committee meeting held on Thursday, 5 May 2016 be confirmed (refer page 6).

4.   Deputations by Appointment

4.1

A Deputation will be given by Martin Witt and Amanda Dodd on behalf of the Cancer Society, and Community Public Health, regarding an outdoor dining pilot project.

 

4.2

David Zussman, Senior Project Manager, Community Housing Aotearoa will speak regarding Item 6 Proposed Draft Housing Policy.

 

5.   Presentation of Petitions

There were no petitions received at the time the agenda was prepared.  


Communities, Housing and Economic Development Committee

02 June 2016

 

 

 

Communities, Housing and Economic Development Committee

Open Minutes

 

 

Date:                                     Thursday 5 May 2016

Time:                                    1.05pm

Venue:                                 Council Chamber, Level 2, Civic Offices,
53 Hereford Street, Christchurch

 

 

Present

Chairperson

Deputy Chairperson

Members

Councillor Andrew Turner

Councillor Glenn Livingstone

Deputy Mayor Vicki Buck

Councillor Jimmy Chen

Councillor Jamie Gough

Councillor Yani Johanson

Councillor Ali Jones

Councillor Paul Lonsdale

Councillor Tim Scandrett

 

 

4 May 2016

 

 

Principal Advisor

Mary Richardson

General Manager Customer & Community

Tel: 941 8999

Principal Advisor

David Adamson

General Manager City Services

Tel: 941 8235

 

Liz Ryley

Committee Advisor

941 8153

liz.ryley@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

 

The agenda was dealt with in the following order.

1.   Apologies

Part C

There were no apologies.

2.   Declarations of Interest

Part B

There were no declarations of interest recorded.

 

3.   Confirmation of Previous Minutes

Part C

Committee Resolved CHED/2016/00035

That the minutes of the Communities, Housing and Economic Development Committee meeting held on Thursday, 7 April 2016 be confirmed.

Councillor Turner/Councillor Lonsdale                                                                                                                Carried

 

4.   Deputations by Appointment

Part B

 

4.1       Islay McLeod and Di Lucas spoke regarding the development of a Water Festival in Christchurch.

Committee Resolved CHED/2016/00036

Part C

That the Communities, Housing and Economic Development Committee:

1.         Refers the issues raised about the deputation to the Events and Festivals Working Group for discussion on next steps, including funding and partnership options.

2.         Thanks Islay McLeod and Di Lucas for their deputation.

 

Councillor Turner/Councillor Scandrett                                                                                                              Carried

 


 

 

4.2       Caroline Shone spoke on behalf of the Community Energy Action group regarding the joint CEA/CCC programme to insulate social housing units.

Committee Resolved CHED/2016/00037

Part C

That the Communities, Housing and Economic Development Committee:

1.         Thanks Caroline Shone for her deputation.

2.         Supports Community Energy Action in obtaining further funding to support their work, including an urgent approach to EECA.

 

Councillor Livingstone/Councillor Johanson                                                                                                     Carried

Committee Resolved CHED/2016/00038

Part A

That the Communities, Housing and Economic Development Committee recommends that the Council reaffirms its support of a trial warrant of fitness.

 

Councillor Livingstone/Councillor Johanson                                                                                                     Carried

 

Deputy Mayor Buck left the meeting.

That the Communities, Housing and Economic Development Committee recommends that Council meet with the Board of EQC with urgency to discuss current issues.

The division was declared a tie and the motion was lost.  The voting being as follows:

For:                           Councillor Turner, Councillor Chen, Councillor Johanson and Councillor Lonsdale

Against:                 Councillor Livingstone, Councillor Gough, Councillor Jones and Councillor Scandrett

Abstained:            Deputy Mayor Buck

 

Councillor Johanson/Councillor Lonsdale                                                                                                                 Lost

 

5.   Presentation of Petitions

Part B

There was no presentation of petitions.

 

6.   Draft Safer Christchurch Strategy refresh

 

The Committee considered the draft Safer Christchurch Strategy 2016-2021 and referred it to Council for final endorsement.

 

 

Staff Recommendations

That the Communities, Housing and Economic Development Committee:

1.         Receive the Draft Safer Christchurch Strategy refresh

2.         Recommend to Council final endorsement of the Safer Christchurch Strategy 2016-2021

 

 

 

                                                                                                                                                                                                            

 

Committee Decided CHED/2016/00039

Part A

That the Council:

1.         Receive the Draft Safer Christchurch Strategy refresh.

2.         Endorse the Safer Christchurch Strategy 2016-2021.

 

Councillor Turner/Councillor Livingstone                                                                                                           Carried

 

Deputy Mayor Buck returned to the meeting at 2:19 pm.

7.   Social Housing Portfolio Red Zone Compensation

 

The Committee considered a report on the transfer of a number of properties to the social housing portfolio in compensation for the five social housing complexes that were red zoned in 2011.


 

Staff Recommendations

That the Communities, Housing and Economic Development Committee recommend to Council that it:

1.         Give effect to the Council resolution of 24 September 2015 (refer sections 5.5 and 5.6), the properties set out in sections 5.10 of this report be transferred to the social housing portfolio, subject to appropriate consultation where required.

2.         Give the General Manager Corporate Services, General Manager City Services and General Manager Customer & Community delegated authority, to be jointly exercised, to negotiate and finalise the transfers set out in resolution 1 above and in doing so make all decisions necessary including decisions regarding requirements for community consultation to meet all legislative requirements.

 

 

                                                                                                                                                                                                            

 

Committee Decided CHED/2016/00040

Part A

That the Council:

1.              Transfers the properties set out below to the social housing portfolio, to give effect to the Council resolution of 24 September 2015, which resolved that compensation of $4,295,000 for the five red zoned social housing properties takes the form of a land transfer to an equivalent value into the social housing portfolio, subject to appropriate consultation where required.

BE

Name of BE

House No.

Street

 

932

Roading Opawa Expressway

163

Opawa Road

135,000.00

932

Roading Opawa Expressway

165

Opawa Road

125,000.00

932

Roading Opawa Expressway

167

Opawa Road

110,000.00

932

Roading Opawa Expressway

239A

Opawa Road

145,000.00

932

Roading Opawa Expressway

241

Opawa Road

110,000.00

932

Roading Opawa Expressway

243

Opawa Road

65,000.00

932

Roading Opawa Expressway

245

Opawa Road

155,000.00

932

Roading Opawa Expressway

247

Opawa Road

155,000.00

932

Roading Opawa Expressway

249

Opawa Road

120,000.00

932

Roading Opawa Expressway

251

Opawa Road

110,000.00

932

Roading Opawa Expressway

253

Opawa Road

120,000.00

932

Roading Opawa Expressway

255

Opawa Road

20,000.00

932

Roading Opawa Expressway

265

Opawa Road

300,000.00

932

Roading Opawa Expressway

267

Opawa Road

95,000.00

932

Roading Opawa Expressway

269

Opawa Road

120,000.00

932

Roading Opawa Expressway

269A

Opawa Road

20,000.00

932

Roading Opawa Expressway

271

Opawa Road

108,000.00

932

Roading Opawa Expressway

273

Opawa Road

108,000.00

932

Roading Opawa Expressway

275

Opawa Road

108,000.00

932

Roading Opawa Expressway

277

Opawa Road

108,000.00

932

Roading Opawa Expressway

1R

Curries Road

10,000.00

448

Vacant Land (133 Prestons Road)

133

Prestons Road

235,000.00

1631

Quarry House

27

Glovers Road

205,000.00

2349

Alderson Avenue Accessway

16

Alderson Avenue

160,000.00

2548

Woolston/Burwood Expressway

4B

Curries Road

95,000.00

2668

Road Diversion (502 Greers Road)

502

Greers Road

225,000.00

2687

Dwelling Roading (266 Pages Rd)

266

Pages Road

110,000.00

2719

Dwelling (22 Northcote Road)

22

Northcote Road

180,000.00

 

 

 

 

3,557,000.00

 

2.        Gives the General Manager Corporate Services and General Manager Customer and Community delegated authority, to be jointly exercised, to negotiate and finalise the transfers set out in resolution 1 above and in doing so make all decisions necessary including decisions regarding requirements for community consultation.

3.         Seeks a further report on the parks properties listed below and any other properties that may be suitable.

790

Beverley Park/ex Linwood Bowls

82

Avonside Drive

177,000.00

668

Petrie Park

119

Petrie Street

275,000.00

701

740 Avonside Drive

740

Avonside Drive

146,000.00

1626

Vacant Land (46 Nicholls Road)

46

Nicholls Road

141,000.00

 

 

 

 

739,000.00

 

 

Councillor Livingstone/Councillor Chen                                                                                                              Carried

 

8.   Social housing Rebuild and Repair Programme Monthly Report for March 2016

 

The Committee considered a report on the Council's Social Housing Rebuild and Repair Programme.

 

Staff Recommendations

That the Communities, Housing and Economic Development Committee:

a.              Receives the information supplied.

 

 

Committee Resolved CHED/2016/00041

Committee Decisions under Delegation

Part B

That the Communities, Housing and Economic Development Committee:

a.         Receives the information supplied.

 

Councillor Livingstone/Councillor Chen                                                                                                              Carried

 

Committee Recommendation to Council/Committee

Part A

There was no Part A recommendation to the Council from this report.

 

 

9.   Housing Operations Monthly Report for March 2016

 

The Committee thanked the Housing Unit for its work.

 

 

Staff Recommendations

That the Communities, Housing and Economic Development Committee:

1.         Receives the information reported.

 

 

Committee Resolved CHED/2016/00042

Committee Decisions under Delegation

Part B

That the Communities, Housing and Economic Development Committee:

1.         Receives the information reported.

 

Councillor Lonsdale/Councillor Gough                                                                                                                Carried

 

Committee Recommendation to Council/Committee

Part A

There was no Part A recommendation to the Council from this report.

 

 

The meeting adjourned from 2.53pm to 3.05pm.

 

10. Christchurch City Development Forum - Revised Terms of Reference

 

The Committee received an update on the revised Terms of Reference of the Christchurch City Development Forum.  A  Chair Report from the Development Forum was requested and it was noted that the Development Forum meetings will be added to all Councillors' calendars.

 

Staff Recommendations

That the Communities, Housing and Economic Development Committee:

1.         Adopts the revised Christchurch City Development Forum Terms of Reference.

 

 

Committee Resolved CHED/2016/00043

Committee Decisions under Delegation

Part C

That the Communities, Housing and Economic Development Committee:

1.         Adopts the revised Christchurch City Development Forum Terms of Reference.

 

Councillor Gough/Councillor Scandrett                                                                                                              Carried

 

Committee Recommendation to Council/Committee

Part A

There was no Part A recommendation to the Council from this report.

 

 

 

11. Community Facilities Rebuild Update April 2016

 

The Committee received an update from staff on upcoming events, such as the opening of the Aranui Community Centre.

 

 

Staff Recommendations

That the Communities, Housing and Economic Development Committee:

1.         Receives the information in this report.

 

 

Committee Resolved CHED/2016/00044

Committee Decisions under Delegation

Part C

That the Communities, Housing and Economic Development Committee:

1.         Receives the information in this report.

 

Councillor Turner/Councillor Chen                                                                                                                       Carried

 

Committee Recommendation to Council/Committee

Part A

There was no Part A recommendation to the Council from this report.

 

 

12. Anchor and Major Projects Update Report

 

The Committee received an update on the status of the Anchor and Major Projects.

Committee members are welcome to contact Peter Vause if they wish to undertake a tour of the Town Hall.

Staff will send to Committee members the design plan for the Eastern Recreation and Sport Centre.

 

Staff Recommendations

That the Communities, Housing and Economic Development Committee:

1.         Receive the information in the report.

 

 

Committee Resolved CHED/2016/00045

Committee Decisions under Delegation

Part C

That the Communities, Housing and Economic Development Committee:

1.         Receive the information in the report.

 

Councillor Turner/Councillor Livingstone                                                                                                           Carried

 

Committee Recommendation to Council/Committee

Part A

There was no Part A recommendation to the Council from this report.

 

 

13  Resolution to Exclude the Public

 

Committee Resolved CHED/2016/00046

Part C

That at 3.43pm the resolution to exclude the public set out on pages 221 to 222 of the agenda be adopted.

Councillor Turner/Councillor Chen                                                                                                                         Carried

 

The public were re-admitted to the meeting at 3.55pm.

 

   

Meeting concluded at 3.55pm.

 

CONFIRMED THIS 2ND DAY OF JUNE 2016

 

Councillor Andrew Turner

Chairperson

   


Communities, Housing and Economic Development Committee

02 June 2016

 

 

6.        Proposed Draft Housing Policy

Reference:

16/508426

Contact:

Paul Cottam

paul.cottam@ccc.govt.nz

941 6385

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Communities, Housing and Economic Development Committee to recommend to Council the adoption of a Draft Housing Policy.

Origin of Report

1.2       This report is staff generated in support of housing issues raised at the Communities, Housing and Economic Development Committee and discussed at the Housing Taskforce.

2.   Significance

2.1       The decision(s) in this report is of medium significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by completing a Significance and Engagement Policy assessment.

2.1.2   The community engagement and consultation outlined in this report reflect the assessment.

 

3.   Staff Recommendations

That the Communities, Housing and Economic Development Committee:

1.         Recommend to Council that

a.         it adopts a Draft Housing Policy

b.         consultation is carried out on the Draft Housing Policy

c.         staff report back to Council a proposed final Housing Policy.

 

4.   Key Points

4.1       This report supports the Council's Long Term Plan (2015 - 2025):

4.1.1   Activity: Strategic Planning and  Policy

·     Level of Service: 17.0.23 Development of new policies, strategies and plans

4.2       The following feasible options have been considered:

·     Option 1 - adopt a Draft Housing Policy (preferred option)

·     Option 2 - do not develop a Draft Housing Policy

4.3       Option Summary - Advantages and Disadvantages (Preferred Option)

4.3.1   The advantages of this option include:

·     An informed, broad policy framework under the Local Government Act 2002 can more effectively guide Council decisions and actions across the spectrum of social, affordable and market housing.

4.3.2   The disadvantages of this option include:

·     The potential cost to Council to give full effect to the proposed Draft Policy in terms of assistance it may provide, especially in the areas of social and affordable housing.

 

5.   Context/Background

Policy Context

5.1       A range of work is being undertaken by the Council in the housing area.  This includes responding to requests for assistance (e.g. homelessness), proactively addressing issues (e.g. through submissions to central government, ensuring the efficient supply of market housing) and making the most of opportunities as they present themselves (e.g. supporting affordable housing initiatives and mixed housing developments).

5.2       The Land Use Recovery Plan and the Christchurch Housing Accord have provided some direction for the Council in the regulatory and land use planning area (especially in relation to market housing supply), and in addressing financial issues around the Council's social housing stock.  The Council has also adopted several affordable housing related resolutions in 2015.

5.3       Submissions received during forming of the Long Term Plan 2015-2015 showed that overall there was some support from the community for the Council to play a more active role in housing.  Generally submitters felt that the Council should work with the Government, community groups, the private sector and other agencies and providers to increase the supply of both affordable and social housing.

5.4       However whilst Council's role is clear in the support of market housing delivery, there is a policy vacuum which can result in questions being raised on the appropriate and legitimate role of the Council in some housing matters, especially affordable housing, under the purpose sections of the Local Government Act.

 

Policy Content

5.5       The proposed Draft Housing Policy has the overall aim of all people in Christchurch having access to adequate housing that is secure, safe, affordable, warm and dry.  It supports the four key Council Community Outcomes relating to the range and choice of housing in Christchurch: affordable housing options, good quality housing, range of housing types, and sufficient housing to accommodate residents.

5.6       As an indication of affordability, the median Christchurch household income of approximately $70,000 means it is marginal to pay no more than the recommended 30% of gross household income on housing cost when purchasing a lower quartile priced house (which stood at $382,500 in early 2016), even in the current low interest rate environment.

5.7       In a similar vein, the median Christchurch household income cannot affordably service the median rent for a three bedroom home, which stood at $430 per week in early 2016. Monitoring of the Christchurch Housing Accord shows that for 2015, 38% of households earning up to the 40th household income percentile were paying more than 30% of their income on housing cost.

5.8       The key themes of the Draft Housing Policy are that it:

·        Provides a grounded policy framework to guide and inform Council activities in the social, affordable and market housing space.

·        Contains guiding principles of housing adequacy, security of tenure, collaboration, quality of life, and quality of housing.

·        Recognises wider structural context and drivers of housing issues, and for affordable housing in particular (e.g. rising numbers of older adults being cash poor as well as asset poor).

·        Recognises all sections of the community have an interest and an active role to play.

·        Notes the importance of capability, capacity, evidence and information sharing.

·        Builds in the concept of resilience with housing as vital community infrastructure rather than just simply a market good.

·        Notes collaboration and effective use of resources within a 'housing continuum' framework to point to issues, options and roles.

·        Describes a series of actions through an attached Schedule (which can be amended as needed without revisiting the core of the Policy) to give effect to the Policy, so as to inform Council activities in social, affordable and market housing.

 

Policy Development

5.9       The Draft Housing Policy has been discussed at the Housing Taskforce since the middle of 2015

5.10    It has been the subject of two Canterbury Sustainable Homes Working Party workshops in late 2015 that included a range of participants.  The Draft Policy has also been aired at the Housing Forum (in 2015) and at the Te Waipounamu Community Housing Providers Network (in 2016).  Informal discussion has taken place with the Ministry for Business Innovation and Employment and Development Christchurch Limited.  Community Housing Aotearoa have also provided early, supportive input. 

5.11    The proposal to develop a Draft Housing Policy complements an action point within the Draft Resilience Plan calling for a Greater Christchurch Housing Policy.

5.12    If adopted by Council, further dialogue with key stakeholders will be carried out before reporting back to Council for final adoption of the Housing Policy.

5.13    Upon final adoption of the Housing Policy, a series of actions, as indicated in Schedule One would be implemented under the framework with subsequent reporting back to Council.

 

Policy Actions

5.14    Schedule One contains a list of proposed actions to give effect to the Draft Housing Policy. They are a mix of general commitments (e.g. take opportunities from the redevelopment or reutilisation of public land to deliver a range of housing), and more specific deliverable actions (e.g. evaluate mixed housing exemplar and other residential developments to assess housing outcomes). 

5.15    Most of the actions in Schedule One can reasonably be achieved within existing budgets, and many are closely related to existing work.

5.16    Some of the actions would be an additional cost to Council if fully implemented. These include:

·   Develop consenting, rating and development contributions assistance policies to support social and affordable housing.

·   Encourage and support public, private and philanthropic investment in affordable housing, e.g. investigate the feasibility of housing bond guarantees.

·   Develop measures that assist people to maintain their household security and remain in their communities, e.g. postponing rates.

5.17    The extra cost to Council for these particular actions is estimated to be in the range $50,000 to $500,000 per annum, depending on how much of a graduated approach is taken to their implementation.  These potential costs are both discretionary and reversible.

5.18    The extent to which the Housing Policy is implemented will depend on decisions made in the Council’s Long Term Plan and Annual Plan processes, as balanced against other Council projects and services.  It is intended that the Housing Policy be reviewed on a six yearly basis as the City evolves through and beyond the recovery period.

 

6.   Option 1 - Adopt the Draft Housing Policy (preferred)

Option Description

6.1       Adopt the Draft Housing Policy, for further engagement and consultation, to provide a policy framework to more effectively guide Council decisions and actions across the spectrum of social, affordable and market housing.

Significance

6.2       The level of significance of this option is medium consistent with section 2 of this report.  Engagement requirements for this level of significance are dialogue and workshops with key stakeholders.

Impact on Mana Whenua

6.3       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

6.4       Developers and providers of housing and housing related services, especially social and affordable housing and the households that occupy them, are specifically affected by this option due to the potential assistance it can provide for them.  Their views relate to the unmet housing need in the social and affordable areas (rather than overall housing supply and demand), and their ability to contribute towards addressing it.

6.5       Recent expressions of community views were made during the developing of the Long Term Plan 2015-2025, which were summarised in the thematic analysis of that LTP's submissions:

6.5.1   Overall there was good support from submissions on housing for the Council to play a more active role in housing.  Generally submitters felt that the Council should work with the Government, community groups, the private sector and other agencies and providers to increase the supply of both affordable and social housing.

6.5.2   Support for housing also included actively encouraging and enabling sustainable as well as affordable urban living.  In terms of housing quality, there was support for a Warrant Of Fitness for all rental housing and for new social housing to be built to higher than building code, preferably to Lifemark and Homestar standards.

6.5.3   Supporting emergency and transitional housing services was noted, as were calls for the Council to fast track development and re-development of its social housing property, especially to encourage a focus on youth housing.  It was suggested that the Council should support social housing through reducing development contribution costs.

6.5.4   There was support on several levels for the Council to be involved directly or indirectly in affordable housing initiatives.  In addition to affordability, other principles such as security of tenure, accessibility, habitability and adequacy were also emphasised from a human rights perspective.

6.5.5   Making Council social housing portfolio land available for affordable housing developments including mixed developments was noted, as was creating an entity that would enable the Council to source additional funding to grow affordable housing stocks.

Alignment with Council Plans and Policies

6.6       This option is consistent with Council’s Plans and Policies.

Financial Implications

6.7       Cost of Implementation - extra costs are discretionary and reversible, ranging from $0 to $500,000 per annum.  Although some work has been done, more detailed estimates can be included in the final report to Council following consultation on the Draft Policy.

6.8       Maintenance / Ongoing Costs - nil

6.9       Funding source - Long Term Plan and Annual Plan processes, as balanced against other Council projects and services.

Legal Implications

6.10    Nil

Risks and Mitigations

6.11    No risks with adopting the Draft Policy itself.  Most identified actions that give effect to it pose little risk.

Implementation

6.12    Implementation dependencies - no direct dependencies, although would support existing work.

6.13    Implementation timeframe - over the course of the Policy, reviewable every six years.

Option Summary - Advantages and Disadvantages

6.14    The advantages of this option include:

·   An informed, broad policy framework under the LGA (2002) can more effectively guide Council decisions and actions across the spectrum of social, affordable and market housing

6.15    The disadvantages of this option include:

·   The potential cost to Council to give full effect to the proposed Draft Policy in terms of assistance it may provide, especially in the areas of social and affordable housing.

7.   Option 2 - Do not develop and adopt a Draft Housing Policy

Option Description

7.1       Do not develop and adopt a Draft Housing Policy.

Significance

7.2       The level of significance of this option is low consistent with section 2 of this report.  Engagement requirements for this level of significance are nil.

Impact on Mana Whenua

7.3       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision <does/does not>specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

7.4       Developers and providers of housing and housing related services, especially social and affordable housing and the households that occupy them, are specifically affected by this option due to the lack of any specific housing policy direction and assistance that can be provided for them.  Their views relate to the unmet housing need in the social and affordable areas (rather than overall housing supply and demand), and their ability to contribute towards addressing it.

Alignment with Council Plans and Policies

7.5       This option is consistent with Council’s Plans and Policies.

Financial Implications

7.6       Cost of Implementation - nil

7.7       Maintenance / Ongoing Costs - nil

7.8       Funding source - nil

Legal Implications

7.9       Nil

Risks and Mitigations

7.10    Nil

Implementation

7.11    Implementation dependencies  - nil

7.12    Implementation timeframe - nil

Option Summary - Advantages and Disadvantages

7.13    The advantages of this option include:

·   No extra cost to Council

7.14    The disadvantages of this option include:

·   An undeveloped policy position that does not sufficiently guide or support Council actions across the housing continuum.

 

 

Attachments

No.

Title

Page

a  

Draft Housing Policy 2 June 2016

22

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Paul Cottam

Senior Policy Analyst

Approved By

Katherine Harbrow

Helen Beaumont

Brendan Anstiss

Finance & Commercial Manager

Head of Strategic Policy

General Manager Strategy and Transformation

  


Communities, Housing and Economic Development Committee

02 June 2016

 

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Communities, Housing and Economic Development Committee

02 June 2016

 

 

7.        Social Housing Rebuild and Repair Programme Monthly Report for April 2016

Reference:

16/524602

Contact:

Jeanette Gower

Jeanette.gower@ccc.govt.nz

9418021

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is to provide an update to the Communities, Housing and Economic Development Committee on the Council's Social Housing Rebuild and Repair Programme.

Origin of Report

1.2       This report is staff generated.

2.   Significance

2.1       The decision(s) in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the number of people actually affected by the repairs and rebuild programme.

 

 

3.   Staff Recommendations

That the Communities, Housing and Economic Development Committee:

a.         Receives the information supplied.

 

 

4.   Key Points

4.1       In total the Social Housing portfolio currently consists of 2458 units. This is an increase of 1 from the March 2016 report due to the purchase of the last owner occupied unit at Maurice Carter Courts.

4.2       The Social Housing Rebuild and Repair Programme (the programme) is achieving the plan to increase the housing portfolio to at least 2,366 open units by 2017/18 (refer Attachment 1; Attachment 2).

4.3       The addition of the owner occupied unit to the portfolio plus the completion of one closed unit repair at Veronica Place brings the total of open units to 2303, an increase of two since the March report.

4.4       During the April 2016 period, the following repair and rebuild programme activity occurred:

§ 16 open unit repairs were completed including one at Bryndwr Courts, six at Haast Courts, two at Biddick Courts and seven at Veronica Place.

§ Two vacant unit redecorations were completed under the facilities maintenance contract-one each at Bryndwr Courts and Division Street.

§ Retaining wall repairs were completed at Collett Court.

§ In regard to the demolition programme permanent chain link (park) fencing has been installed at the Brougham Village site completing this demolition cycle.

Current works include:

§ Closed unit repairs on two units at Concord Place and 20 units at Airedale Courts.

§ Open unit repairs to 63 units including two units at Treddinick Place, three at Haast Courts, three at Biddick Courts, 31 at Airedale Courts and 24 at Veronica Place.

§ EOI / Tender processes are in progress for Bryndwr Courts, Avonheath Courts, Tommy Taylor Courts and Whakahoa Village (interim repairs).

§ Council Approval has been received to proceed with closed unit and service repairs at Glue Place.

§ Demolitions are in progress on seven units at Charles Gallagher Place and pre-demolition work has commenced on 13 units at Louisson Courts.

§ Ancillary works to replace services and repair the laneway and some pathways are in progress at Knightsbridge Lane.

§ An extensive amount of upgrade work is being undertaken in conjunction with the repairs at Airedale Courts with the replacement of all windows with aluminium double glazing units.

 

 

 

 

 

 

 

 

 

 

 

5.   Context/Background

5.1       Progress and actions towards the programme priorities and related work is summarised below.

Priority One: New Builds

5.2       In total Council has approved a total of 61 new social housing units to be built. This comprises 53 one bedroom units and eight two bedroom units equating to a total of 69 beds. The rebuild programme is currently on track to achieve this target by July/ August 2016.

5.3       A total of 45 new social housing units have been built, opened, and tenanted since 2014. This includes twelve units at Maurice Carter Courts in 2013/2014, eight units at Knightsbridge Lane in 2014/2015, three at Berwick Courts in 2015, and four at HP Smith Courts in 2015. 18 new units opened at Harman courts in February 2016. 

5.4       Four one bedroom and four two bedroom units are currently under construction at Osborne Street with a scheduled completion date of August 2016.

5.5       A further eight one bedroom units are under construction at Innes Courts. At the time of writing this report the contracted due date for completion is 8 June 2016 however progress of this build is being monitored as completion may extend beyond this contract date due to issues which have arisen throughout the build.

5.6       Table 1 indicates the programme status for the 2015/2016 financial year.

Project Name

# units

2015 -2016 Programme Status

(as at 30 April 2016)

Complete or Target date

Tenanting Date

Berwick Courts

3

Project completed and tenanted September 2015.

Complete

Tenanted

HP Smith Courts

4

Project completed and tenanted October 2015.

Complete

Tenanted

Harman Courts

18

Opening held 16/02/16; code of compliance received 29/02/16

Complete

Tenanted

Sub total

25

 

 

 

 

Innes Court

8

·   Concrete mid-floor and lintel beams cast.

·   Stairwells installed.

·   First floor internal framing delivered and installed.

·   Roof trusses delivered and installed.

·   Car park kerbline constructed and formation of car park surfacing and drainage in progress.

Jun- Jul 2016

 

Osborne Street

8

·    Soffit install and building wrap complete

·    Window and Ranch Slider Installation commenced

·    Cladding Support System installed and installation of exterior cladding panels commenced

·    Installation of exterior Paliside cladding commenced

·    Balcony and Mid Floor Landing linings installed

·    First Fix Plumbing commenced

Aug 2016

 

Sub total

16

Currently under construction and due for completion by August 2016.

 

 

TOTAL

41

Will achieve target of 41 new builds with completion of final 16 units in July and August 2016.

Table 1.

Priority One: Repair and Reopen Closed Units

5.5       A total of 112 closed social housing units have been repaired and reopened or are scheduled to be re-opened by July 2016.

5.7       Table 2 indicates the programme status for the 2015/2016 financial year.

Project Name

# units

2015 -2016 Programme Status

(as at 30 April 2016)

Complete or Target date

Concord Place

6

Reopened.  Repairs complete June and August 2015.

Complete

Aldwins Courts

11

All 11 closed units returned to service by July 2015.

Complete

Veronica Place

1

Repair completed April 2016 ahead of target date

Apr 2016

Sub total

18

 

 

Concord Place

2

Site mobilised - works commenced 4 April 2016

Jun 2016

Whakahoa Village

3

In Procurement

Jun 2016

Glue Place

2

Council approval received April 2016

Aug 2016

Cresselly Place

13

In planning stage

Dec 2016

Mary McLean Place

1

Planning and approvals stage

Jan 2017

Tommy Taylor

13

In procurement - EOI issued February 2016

Mar 2017

Airedale Courts

20

Works in progress

Mar 2017

Sub total

54

 

 

TOTAL

72

Completed or scheduled for project commencement by July 2016. 

Table 2.

Priority Two: Complete essential repairs on open units

5.8       Essential repairs have been completed on some 529 social housing units to 30 April 2016, with a further 113 scheduled for completion by November 2016.

5.9       Table 3 indicates the essential repairs programme status for the 2015/2016 financial year.

  

Project name

# units

2015 -2016 Programme Status

(as at 30 April 2016)

Complete or target date

Briggs Row

4

Repairs completed October 2015

Complete

Glue Place

1

Vacant unit repairs completed

Complete

Reg Adams Courts

1

Vacant unit repairs completed

Complete

Sandilands

1

Vacant unit repairs completed

Complete

Concord Place

1

Essential unit repairs completed

Complete

Dover courts

1

Essential unit repairs completed

Complete

Huggins Place

2

Essential unit repairs completed

Complete

Proctor

3

Foundation repairs -complete

Internal repairs deferred until 2018/19

Complete

 

Treddinick Place

4

Essential unit repairs completed

Complete

Haast Courts

17

Essential unit repairs completed

Complete

Sandilands

N/A

Ancillary repairs underway. Service repairs completed.

Complete

Biddick

2

Under vacant unit process

Complete

Veronica Place

7

Essential unit repairs completed

Complete

Sub total

44

 

 

 

 

 

 

Biddick Courts

N/A

Ancillary and services repairs and external painting to 16 units in progress

Apr 2016

Pickering Courts

N/A

Awaiting works start

Jun 2016

Treddinick Place

2

Under repair

Jun 2016

Knightsbridge Lane

N/A

Site mobilised- works in progress

Jun 2016

Biddick courts

3

To be completed under vacant unit process

Jul 2016

Avonheath Courts

6

Approvals received. In procurement.

Aug 2016

Haast Courts

10

Under repair

Aug 2016

Halswell Courts

10

Approvals stage

Sept 2016

Marwick Place

26

Planning and approvals stage

Oct 2016

Veronica Place

29

In progress works commenced March 2016

Nov 2016

Fred Price Courts

N/A

Ancillary repairs complete, essential repairs in planning

Jan 2017

Clent Lane

19

Approval received. In procurement stage. Revised completion date

Mar 2017

Tommy Taylor Courts

12

In procurement

Mar 2017

Airedale courts

30

Under repair

May 2017

Gloucester Courts

N/A

Planning stage 2 exterior weather tightness - 20 units

Dec 2017

Sub total

147

 

 

 

TOTAL

191

 

 

Table 3.

5.10    Report Cards provide project detail and timelines on the new builds, repairs and reopening of closed units, and the essential repairs on open units (refer Attachment 3, Attachment 4 and Attachment 5).

Priority Three: Develop a range of options to repair the balance of the portfolio

5.11    The Social Housing Portfolio had 2,649 units prior to the earthquakes.  The Draft Housing Activity Management Plan 2015-25 Level of Service aims to 'maintain at least 2,366 units by July 2018'.

5.12    Following the Council's consideration of the Housing Asset Optimisation Strategy staff will develop the next stage of rebuild and repair options and priorities.  These options could include proposals to complete full repairs on units that have had interim work completed, complete cosmetic repairs, demolish and replace units that are total constructive losses and rebuild more units.

Demolition

5.13   A total of 202 units were demolished to the period ending 29 February 2015 with demolition completed to a further 226 units since that time.

5.14   The demolition of 113 Red Zone properties under CERA management were completed by January 2016.

5.15    A further 31 units are in the process of demolition or awaiting approval for demolition.

Project Name

# units

2015 -2016 Programme Status

(as at 30 April 2016)

Complete or Target date

Red Zone Units (Calbourne Courts; Bangor St; Captain Thomas courts; Shoreham courts; Bowie Place)

113

It is CERA's responsibility to complete these demolitions.  Calbourne Courts (26 Units) completed 24 April 2015.  Bangor Street (9 Units) completed end April 2015.  Shoreham Courts (28 Units) demolition of units completed 13 July 2015, removal of foundations completed January 2016.  Captain Thomas Courts (18 units) completed 14 August 2015. Bowie Place (32 units) completed 30 October 2015.

Complete

Brougham Village

85

 

Demolition of Blocks G;H;J completed 16 July 2015.

Demolition of Blocks A;B;C;D;E;F completed February 2016.

Complete

Charles Street

4

Demolition completed 9 October 2015.

Complete

Santa Cruz Lane

24

 

Complete

Sub total

226

 

 

Charles Gallagher Place

7

Under demolition

Jul 2016

Avonheath Courts

11

In procurement stage

Jul 2016

Louisson Courts

13

In procurement stage

Jul 2016

Sub total

31

 

 

TOTAL

257

Total demolitions completed to date, or approved and scheduled for demolition in the near future.

Table 4.

 

Attachments

No.

Title

Page

a  

Attachment 1  Social Housing Portfolio Current Status 30 April 2016

38

b  

Attachment 2  Social Housing Portfolio Stream 2 inensification Projects Progress April 2016

39

c  

Attachment 3 Social Housing Report Cards - Rebuild (April 2016)

40

d  

Attachment 4 Social Housing Report Cards - Reopen Closed Units (April 2016)

43

e  

Attachment 5 Social Housing Report Cards - Essential Repairs (April 2016)

50

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Claire Milne

Programme Liaison Advisor

Approved By

Jeanette Gower

Carolyn Gallagher

David Adamson

Manager Housing Rebuild & Liaison

Head of Housing

General Manager City Services

  


Communities, Housing and Economic Development Committee

02 June 2016

 

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02 June 2016

 

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Communities, Housing and Economic Development Committee

02 June 2016

 

 

8         Housing Operations Monthly Report for April 2016

Reference:

16/537015

Contact:

Bob Hardie

Robert.Hardie@ccc.govt.nz

941 6584

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is to update the Communities, Housing and Economic Development Committee  on the operations of the Council's Housing Unit for the month of April 2016.

Origin of Report

1.2       This report is staff generated to fulfil the Communities, Housing and Economic Development Committee's knowledge of the key monthly operational activities.

2.   Significance

2.1       The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the nature of the report relating to operational activity.

2.1.2   The community engagement and consultation outlined in this report reflect the assessment.

 

3.   Staff Recommendations

That the Communities, Housing and Economic Development Committee:

1.         Receives the information reported.

 

 

4.   Key Points

4.1       The Housing Unit wait list has remained relatively static since January 2016.

4.2       As at the end of April 2016 the Housing Unit's occupancy rate remained high at 99.4 percent and above the annual target of 97 percent.

4.3       The overall debt including rent arrears and damage debt has increased slightly since the previous month however the overall debt has decreased since January 2016.   The overall debt is still slightly higher that for the same period last year.

4.4       The delivery of the tenant social activities program which promotes community development within the complexes is progressing well with BBQs at nine complexes during the month of April 2016.   Additionally there were 6 tenant run events during the month.  This is a combined attendance at the BBQs and tenant run events of over 400 tenants.

4.5       The number of tenants getting involved in Neighbourhood Support continues to rise slowly.  It is proposed to have a Neighbourhood Support workshop in June/July 2016 for those tenants who have identified themselves as a Neighbourhood Support volunteers and who are keen to take a more vested interest in the programme supporting their own particular housing complex.   The intention is also to unify the volunteers within the whole housing portfolio.

 

 

 

 

5.   Background

 

Figure 1 - Waitlist

               

 

 

5.1       Figure 1 shows the following:

5.1.1   The Christchurch City Council waitlist over three years.

5.1.2   The total wait list of 185 at the end of April 2016 is lower than for the same periods in 2014 & 2015.

5.1.3   The numbers on the wait list has been consistent since the beginning of 2016 but increasing slightly.

 

Figure 2 - Housing Applications

                                          

 

5.2       Figure 2 shows the following: 

5.2.1      The number of Christchurch City Council housing monthly applications completed over three years.

5.2.2      There were 20 housing applications completed during April 2016 compared to thirty-one in March 2016.

5.2.3      There is no apparent reason for the decline in applications for the month of April.

 

 

Figure 3 - Housing Priority

                             

 

5.3       Figure 3 shows the following: 

5.3.1      A three year comparison of the number of priority Category A applicants identified for each month.

5.3.2      Of the applicants interviewed for the month of April 2016 there were 10 applicants rated as Category A.    This is down considerably compared to the previous two months.

5.3.3      As indicated above, the housing applications were lower for the month of April and this is reflected in the ratio between housing applications and priority Category A applicants.

 

 

 

 

 

 

 

 

 

 

 

 

 

             Figure 4 - Inspections

                          

 

5.4       Figure 4 shows the following: 

5.4.1      The monthly targets for annual inspections to be completed and the actual monthly annual inspections completed.

5.4.2      A total of 1631 inspections were completed by the end of April 2016.   There are 670 inspections to be completed by the end of the financial year.

5.4.3      It is anticipated that the annual target of 100% completed annual inspections will be met.

5.4.4      This graph does not reflect the number of "other" inspections that are carried out during the year.   "Other" inspections include reactive maintenance, planned maintenance, tenant requests, vacating, pre vacating, tenant viewing, disaster and Residential Tenancies Act breaches.   There are also some ad hoc inspections for various reasons.

 

 

 

 

 

 

 

 

 

 

 

 

Figure 5 - Occupancy

                          

 

5.5       Figure 5 shows the following: 

5.5.1      The occupancy trend for the Housing Unit portfolio.

5.5.2      The occupancy rate continues to consistently exceed the target of 97 percent.

5.5.3      The occupancy rate at the end of April 2016 was 94.4 per cent.

 

 

 

 

 

 

 

 

 

 

 

Figure 6 - Debt Summary

               

 

5.6       Figure 6 shows the following: 

5.6.1      The current overall debt owed by current and former tenants.

5.6.2      Overall debt has increased slightly since the previous month and is slightly higher than for the same period last year.   

5.6.3      There is always a strong focus on reducing the overall debt using debt management best practise.

Activities

5.7       The Housing Unit is focused on increasing community well-being in the housing complexes.  There are a number of initiatives in place or being considered to meet this objective.

5.7.1      Barbeques continued to be held at various housing complexes and there is an annual plan to ensure that all complexes in the portfolio are supported in this way at least once during the financial year.

5.7.2      In April 2016 there were BBQs held at the following complexes, Whakahoa, Poulton Street,Glue/Sparks Road, MacKenzie Courts, Kinghtsbridge Lane, Coles Place, Barnett Avenue, Palliser Place and Bridgewater Courts.  All of the BBQs were well supported by tenants and various invited guests from support agencies.

5.7.3      There were six tenant organised activities involving 340 tenants at various complexes in the housing portfolio during the month of April 2016.

5.7.4      The cessation of smoking programme is continuing for all new and existing tenants.

5.7.5      The number of tenants joining Neighbourhood Support continues to steadily increase with the total number currently at 254 tenants.   It is proposed to have a Neighbourhood Support workshop in June/July 2016 for those tenants who have identified themselves as Neighbourhood Support volunteers and who are keen to take a more vested interested in the program for the benefit of their own particular housing complex.

5.7.6      The mobile library service is available to some complexes with the view to opening the service up to other housing complexes.

Head Tenancies

5.8       A number of "head" tenancies are in place whereby the Council rents social housing units to organisations who in turn sublet the properties to their clients.  This arrangement supports the provision of tailored support within social housing.  For example, for clients with addiction issues.

5.9       Six organisations manage 50 units under head tenancies as follows:

 

Head Tenant

Units

Comcare Charitable Trust

5

Emerge Aotearoa  (formerly Richmond NZ)

25

Salvation Army

10

Stepping Stone Trust

6

Vision West

2

Accessible Homes

2

 

 

 

Attachments

There are no attachments for this report.

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)    sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii)   adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Robert Hardie

Team Leader Housing Operations

Approved By

Carolyn Gallagher

David Adamson

Head of Housing

General Manager City Services

  


Communities, Housing and Economic Development Committee

02 June 2016

 

 

9.        Approval of extension of time for a Central City Landmark Heritage Grant for 243 Durham Street

Reference:

16/560579

Contact:

Brendan Smyth

Brendan.Smyth@ccc.govt.nz

941 8934

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is to seek approval from the Communities, Housing and Economic Development Committee for an extension of time of eighteen months for a previously approved Central City Landmark Heritage Grant for the heritage building located at 243 Durham Street, Christchurch.

Origin of Report

1.2       This report is staff generated in response to the requirements of the Operational Guidelines and Policy of the Central City Heritage Landmark Grant scheme. This requires approval from the Communities, Housing and Economic Development Committee for extensions of time in the uptake of approved heritage grants.

2.   Significance

2.1       The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.2       The level of significance was determined by the heritage classification of the building and the amount of funding relative to that already approved by Council for allocation in the Long Term Plan.

 

3.   Staff Recommendations

That the Communities, Housing and Economic Development Committee:

1.         Approve an extension of time of eighteen months for the uptake of the Central City Landmark Heritage grant previously approved for 243 Durham Street, Christchurch. The new completion date for the project would be 28 August 2017.

 

 

4.   Key Points

4.1       :

4.1.1   Activity: Heritage Protection

·     Level of Service: 1.4.10 All Central City Landmark Heritage Fund grants meet the policy and guidelines

4.2       The eighteen month deadline for the grant was 2 March 2016.  The works covered by the grant have not been undertaken due to delays in finalising the design of the strengthening components of the building. Engineering and architectural drawings have now been completed and the works can be undertaken. Consequently the applicants are seeking an extension of time to enable them to undertake the works in the next eighteen months.

 

 

5.   Context/Background

Brief History of the building and renovation project.

5.1       St Michaels Stone Classroom Block sustained damage to the exterior stone structure and to the interior plastered walls. The gable ends either partially collapsed or were taken down to prevent further danger and damage. This building was modified prior to the earthquakes with the assistance of a Council Heritage Incentive Grant of $75,000. The modifications included new structural components that now need replacement and upgrading. The building has insurance cover of $905,000 and the estimated cost of the repair and essential upgrade works is $1.8 million.

5.2       The building includes a distinctive lantern on the roof along with strong bands of Oamaru limestone contrasting with the darker basalt walls. It is part of a cluster of heritage buildings on the corner of Durham Street South, Oxford Terrace and Tuam Street – the Church of St Michael’s and All Angels, the St Michael’s School Hall building, and Tudor House (also known as Tiffany’s). The site is close to the retail precinct of the central city and on the south-bound one way system. Directly across Durham Street construction is underway on the Justice Precinct. The location has elements of the old city and is being re-invigorated with new construction and new activities. It will be a major visible component of this area as one of the few stone clad buildings, outside of the Arts Centre, still left intact in central Christchurch.

5.3       The Stone Classroom Building at 243 Durham Street South is owned by ‘Church Property Trustees’. The legal description of the Title is ‘Pt Res 7 Canterbury Dist, Secs 1031,1032,1033,1034,1035,1036 Christchurch Town, Pt Sec 1037 Christchurch Town’.

5.4       The Landmark Grant is an annual fund provided for in the Three Year Plan. $1.755 million was included in the Annual Plan for 2014/15.

 

Attachments

There are no attachments to this report.

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Brendan Smyth

Team Leader Heritage

Approved By

Katherine Harbrow

Carolyn Ingles

Brendan Anstiss

Finance & Commercial Manager

Head of Urban Regeneration, Urban Design and Heritage

General Manager Strategy and Transformation

  


Communities, Housing and Economic Development Committee

02 June 2016

 

 

10.    Visitor Strategy - Implementation Plan Working Group Terms of Reference

Reference:

16/584574

Contact:

Claire Bryant

Claire.bryant@ccc.govt.nz

941 8876

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1     The purpose of this report is for the Communities, Housing and Economic Development Committee to consider the Terms of Reference for the Visitor Strategy Implementation Plan Working Group and note the proposed Industry Consultation and Engagement Plan.

Origin of Report

1.2       This report is being provided to fulfil the 12 May 2016 Council resolution CNCL/2016/00255.

2.   Significance

2.1       The decisions in this report are of medium significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

1.1.1   The level of significance was determined by assessment against the Policy - the visitor sector has not returned to pre-earthquake levels and is an important component of the City's economy. 

2.1.1   The community engagement and consultation outlined in this report reflect the assessment.

 

3.   Staff Recommendations

That the Communities, Housing and Economic Development Committee:

1.         Endorse the Visitor Strategy Implementation Plan Working Group Terms of Reference (Attachment A).

2.         Note the proposed Industry Consultation and Engagement Plan (Attachment B).

 

 

4.   Key Points

4.1       At the 12 May 2016 meeting the Council resolved to:

·     Direct staff to update the draft Terms of Reference for the Visitor Strategy Implementation Plan Working Group for approval by the Communities, Housing and Economic Development Committee (Attachment A).

·     Agree to an Implementation Pathway which includes bringing an updated draft Christchurch Visitor Strategy back to the Council for consideration.  The Engagement Plan for consulting with the sector to update the draft is (Attachment B).

·     Adopt, in principle, a high level strategic framework (Attachment C) for the visitor sector outlined in the Christchurch Visitor Strategy.

 

4.2       Staff from Canterbury Development Corporation, Christchurch & Canterbury Tourism, and the Events Unit have been consulted on the attached draft Terms of Reference and Engagement Plan. 

 

4.3       The draft Visitor Strategy (as presented to the Council in November 2015) is a high level, strategic direction-setting document.  While it is expected that the strategy will retain the original direction-setting content, consultation over June will confirm 'we have got it right' with any minor amendments made for the Council's final consideration in July 2016.   As such, the document provides guidance for the Council and others to ensure the sector continues to move forward and can 'hit the ground running' as/when options for service delivery are clarified.   Staff propose to engage with the industry on this 'transitional' strategy in two phases:

 

Phase 1: June - July 2016

·   Email and letter invitations to stakeholders - inviting submissions via Have Your Say on any significant omissions with the draft strategy and inviting attendance at a sector briefing. 

·   Have Your Say goes live from 6 June 2016 with the draft strategy and background document.

·   Sector briefing 5pm, 20 June 2016 in the Function Room Christchurch City Council. The briefing will allow time for industry Q&A about the draft strategy but the key objective is to re-focus attention on the implementation plan and deliver a compelling call to action to engage.

·   The Consultation and Engagement Plan (Attachment B) covers Phase 1.

 

Phase 2: July - December 2016

·   A Steering Group (Attachment A) will provide high level oversight and ensure alignment.

·    The process will be a collaborative co-design engagement with the industry, inviting their participation in a series of sub-strategy working groups, to develop a final strategy implementation plan by December 2016. 

·    The sub-strategy working groups will focus on different topics and align with work already underway.  For example, a group may focus on Attraction (linking up with existing work on Attraction) or Education Tourism (linking up/not duplicating existing plans).

·    As a co-design process, the final plan may include a wide range of activities some of which will be led by industry partners other than the Council.  In December, the Council will have two options:

(i)     Adopting only those components of the implementation plan that the Council will deliver while, at the same time, endorsing the overall implementation plan as a sector-wide approach. 

(ii)    Adopting the entire implementation plan.

·    The Engagement Team will update the Committee in August with an Engagement Plan for Phase 2 of this project.  The milestone/timeline for Phase 2 is:

Project Timeline and Key Milestones

Target Completion Date

1.     Steering Group membership agreed by CHED

2 June 2016

2.     Steering Group agree engagement approach/ dates/ responsibilities

1 August 2016

3.     Update report to CHED

1 September 2016

4.     Engagement workshops complete

30 September 2016

5.     Draft Strategy Action Plan complete

21 October 2016

6.     Strategy Action Plan agreed by CHED

November 2016

7.     Strategy Action Plan agreed by Council

November 2016

8.     Implementation Group formed to deliver actions

December 2016

9.     Launch of Strategy Action Plan

December 2016 / Jan 2017

 

 

 

5    Context/Background

5.1  The Christchurch Visitor Strategy Destination 2025 discussion document noted that a major shift in travel patterns following the earthquakes has reduced Christchurch's role as both a primary destination and as the main gateway to the South Island.  The extent of the identified issues indicates that a sector-wide commitment is required to achieve the draft strategy's goal of the visitor sector "making a significant contribution to Christchurch's social, cultural and economic development over the next ten years and beyond."

5.2  Phase 2 will therefore emphasise a sector-wide collaborative approach.

 

Attachments

No.

Title

Page

a  

Attachment A: Christchurch Visitor Strategy Action Plan Steering Group -  Terms of Reference 2016

74

b  

Attachment B: Visitor Strategy Engagement Plan Phase 1

76

c  

Attachment C: Strategic Framework - Visitor Strategy April 2016

80

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Authors

Claire Bryant

Gavin Thomas

Team Leader Policy

Senior Policy Analyst

Approved By

Helen Beaumont

Brendan Anstiss

Head of Strategic Policy

General Manager Strategy and Transformation

  


Communities, Housing and Economic Development Committee

02 June 2016

 

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02 June 2016

 

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02 June 2016

 

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02 June 2016

 

 

11     Community Facilities Rebuild Update May 2016

Reference:

16/545769

Contact:

Darren Moses

darren.moses@ccc.govt.nz

021 377023

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Communities, Housing and Economic Development Committee to be informed about the status of the priority projects being delivered by Community Facilities Rebuild for the month of May 2016.

Origin of Report

1.2       This report is staff generated.

2.   Significance

2.1       Not applicable to this information-only report.

3.   Staff Recommendations

That the Communities, Housing and Economic Development Committee:

1.         Receives the information in this report.

 

 

4.   Key Points

4.1       This information report provides a monthly programme update on some of the key Community Facilities Rebuild activities for reporting from April 2016 to mid-May 2016.

4.1.1      A summary of the Community Facilities projects can be found in Attachment One and a summary of the Heritage Facilities can be found in Attachment Two.

4.2       The programme in its entirety is currently scheduled to be completed by December 2017.  This includes all of the new build/rebuild projects and all of the repair schemes.  The programme is also tracking to be delivered within the budget enveloped set by Council in the 2015 -2025 Long Term Plan.

 

5.   Context/Background

5.1       The Council is running a major earthquake repair and rebuild programme, looking at the future of the 1,600 residential and non-residential buildings it owns.  This work is undertaken by the Community Facilities Rebuild.

·   Of these 1,600 facilities, 600 buildings are from Social Housing which are reported separately, leaving the remaining Heritage and Community Facilities for this Committee to consider.

The management of Health and safety on all Community Facility rebuild sites is paramount.  Council is a signatory to the Canterbury Rebuild Safety Charter.  The team are taking all practicable steps to ensure we met all of our requirements under the current and future HSE legislation.  To date, in the current financial year we have recorded nil lost time injuries across the many live construction sites we are accountable for.  The table below is a record of HSE activity on our site for April 2016

 

 

Attachments

No.

Title

Page

a  

Community Facilities Projects

83

b  

CHED Committee 02 June 2016 Community Facilites Update

119

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)    sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii)   adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Darren Moses

Manager Capital Delivery Community

Approved By

David Adamson

General Manager City Services

  


Communities, Housing and Economic Development Committee

02 June 2016

 

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Communities, Housing and Economic Development Committee

02 June 2016

 

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Communities, Housing and Economic Development Committee

02 June 2016

 

 

12.    Anchor Projects and Major Facilities Report

Reference:

16/571368

Contact:

Peter Vause

Peter.Vause@ccc.govt.nz

9418856

 

 

  1.  Purpose of Report

1.1       This report is to provide a monthly status update on the projects being delivered by the Anchor Projects and Major Facilities Unit of the City Services-Vertical Capital Delivery & Professional Services.

 

2.   Staff Recommendations

That the Communities, Housing and Economic Development Committee:

1.         Receive the information in this report.

 

3.   Key Points

 

3.1       Work has been completed at Christchurch Art Gallery and Te Hāpua: Halswell Centre. 

3.2       Tenders for will be called in June for The Eastern Recreation and Sport Centre at QEII.

3.3       Nga Puna Wai and Canterbury Provincial Chambers are in the Design stage.

3.4       The New Hornby Library, South West Recreation and Sport Centre and South Library are in the investigation stages.

3.5       Investigations of options for Linwood Woolston Pool will commence in July.

3.6       The design and build contract for the Lichfield Street Carpark Rebuild was awarded to a consortium led by Clearwater Construction with DHC Consulting, DH Steel Construction and MAP Architects

 

3.7       Consultants are investigating and developing strategies for the repair and restoration of the Old Municipal Chambers. Detailed design for repair and restoration of Stage 1 of the Canterbury Provincial Chambers is ongoing. A Repair and Maintenance Programme is in place for both buildings to ensure protection and prevention of further deterioration.

 

3.8       New Central Library: The contract for the construction of the New Central Library has been awarded to Southbase. Site preparation and enabling works are now complete

 

3.9       Christchurch Town Hall: The Jet Grout Columns to the Auditorium, North and South Promenades are complete.

 

3.10    Performing Arts Precinct: Planning continues with the focus being on identifying the most suitable land and funding arrangements, which are being considered as part of the business case.

 

3.11    Metro Sports Facility: Preliminary design is proceeding, CPB-Southbase and Leighs Construction have been appointed as ECI Contractors to provide early construction input to the project.

 

 

 

4.   Financial Implications

 

4.1       There are no financial implications to the staff recommendation.  The programme funding will be managed under the Crown Cost Share agreement and through normal Council planning and approval processes as appropriate.

Attachments

No.

Title

Page

a  

Anchor Projects and Major Facilities CHED Report for May 2016

161

 

 

Signatories

Author

Peter Vause

Development Director

Approved By

David Adamson

General Manager City Services

  


Communities, Housing and Economic Development Committee

02 June 2016

 

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Communities, Housing and Economic Development Committee

02 June 2016

 

 

13.  Resolution to Exclude the Public

Section 48, Local Government Official Information and Meetings Act 1987.

 

I move that the public be excluded from the following parts of the proceedings of this meeting, namely items listed overleaf.

 

Reason for passing this resolution: good reason to withhold exists under section 7.

Specific grounds under section 48(1) for the passing of this resolution: Section 48(1)(a)

 

Note

 

Section 48(4) of the Local Government Official Information and Meetings Act 1987 provides as follows:

 

“(4)     Every resolution to exclude the public shall be put at a time when the meeting is open to the public, and the text of that resolution (or copies thereof):

 

             (a)       Shall be available to any member of the public who is present; and

             (b)       Shall form part of the minutes of the local authority.”

 

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows:


Communities, Housing and Economic Development Committee

02 June 2016

 

 

ITEM NO.

GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED

SECTION

SUBCLAUSE AND REASON UNDER THE ACT

PLAIN ENGLISH REASON

WHEN REPORTS CAN BE RELEASED

14

Public Excluded Communities, Housing and Economic Development Committee Minutes - 5 May 2016

 

 

Refer to the previous public excluded reason in the agendas for these meetings.

 

15

Chairperson's Report: Events and Festivals Working Group

s7(2)(h)

Commercial Activities

Points to be discussed are commercially sensitive.

29 May 2020