Akaroa/Wairewa Community Board

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Akaroa/Wairewa Community Board will be held on:

 

Date:                                     Wednesday 8 June 2016

Time:                                    9.30am

Venue:                                  Little River Service Centre,
4238 Christchurch-Akaroa Road, Little River

 

 

Membership

Chairperson

Deputy Chairperson

Members

Pam Richardson

Lyndon Graham

Maria Bartlett

Janis Haley

Bryan Morgan

Andrew Turner

 

 

31 May 2016

 

 

 

 

 

Liz Carter

Community Board Advisor

941 5682

liz.carter@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Akaroa/Wairewa Community Board

08 June 2016

 

 

 


Akaroa/Wairewa Community Board

08 June 2016

 

Part A         Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

TABLE OF CONTENTS

 

C       1.       Apologies....................................................................................................... 4

B       2.       Declarations of Interest................................................................................ 4

C       3.       Confirmation of Previous Minutes.............................................................. 4

B       4.       Deputations by Appointment...................................................................... 4

B       5.       Presentation of Petitions.............................................................................. 4 

B       6.       Reserve Management Committees.................................................. 13  

C       7.       Deed of Lease - Birdlings Flat Community Hall................................ 17

C       8.       Youth Development Fund - Akaroa Area School Board of Trustees.............................................................................................. 27

C       9.       Akaroa/Wairewa Community Board Area Report........................... 29

B       10.     Elected Member Information Exchange.................................................... 34

B       11.     Question Under Standing Orders............................................................... 34 

 

 


Akaroa/Wairewa Community Board

08 June 2016

 

 

1.    Apologies

At the close of the agenda no apologies had been received.

2.    Declarations of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3.    Confirmation of Previous Minutes

That the minutes of the Akaroa/Wairewa Community Board meeting held on Wednesday, 11 May 2016 be confirmed (refer page 5).

4.    Deputations by Appointment

4.1

Murray Kiely

 

Murray Kiely will address the Board regarding the operation of a commercial mobile fish outlet on the Akaroa Wharf.

 

5.    Presentation of Petitions

There were no petitions received at the time the agenda was prepared.  


Akaroa/Wairewa Community Board

08 June 2016

 

 

 

Akaroa/Wairewa Community Board

Open Minutes

 

 

Date:                                     Wednesday 11 May 2016

Time:                                    9.30am

Venue:                                  Akaroa Sports Complex, Akaroa Recreation Ground,
28 Rue Jolie, Akaroa

 

 

Present

Chairperson

Deputy Chairperson

Members

Pam Richardson

Lyndon Graham

Maria Bartlett

Janis Haley

Andrew Turner

 

 

11 May 2016

 

 

 

 

 

Liz Carter

Community Board Advisor

941 5682

liz.carter@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 

Part A         Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

 

The agenda was dealt with in the following order.

1.    Apologies

Part C

An apology for absence was received from Bryan Morgan and an apology for lateness was received from Maria Bartlett.  Both apologies were accepted.

2.    Declarations of Interest

Part B

Andrew Turner declared an interest in the adoption of the Board's submission to the Draft Annual Plan 2016/17 and did not vote on that matter.

3.    Confirmation of Previous Minutes

Part C

Community Board Resolved AWCB/2016/00027

That the minutes of the Akaroa/Wairewa Community Board meeting held on Wednesday, 13 April 2016 be confirmed.

Member Graham/Member Haley                                                                                             Carried

 

4.    Deputations by Appointment

Part B

4.1      Akaroa Area School - Enviro Schools

            Leigh Hickey, on behalf of the Akaroa Area School, updated the Board on the school's environmental projects, including the painting of environmentally themed murals and the creation of a "Butterfly Garden".  The school's Enviro Squad would soon be working on tidying up and enhancing the stream and culvert area adjacent to the Akaroa Boat Compound, for which it had received some funding from the Banks Peninsula Water Zone Committee.

            Future projects also included another three murals and a "Garden to Plate" project.

            Board Comment

            The Board congratulated the School on progress being made on environmental projects.  Members were excited to hear of the work to be carried out near the boat compound area, but asked that the School liaise with Christchurch City Council staff prior to any work being carried out.

Community Board Resolved AWCB/2016/00028

Part B

That the Akaroa/Wairewa Community Board receive the information and thank Mrs Hickey for attending the meeting and giving the Board a comprehensive update on the Enviro Schools projects.

Member Graham/Member Bartlett                                                                                         Carried

 

4.2      Banks Peninsula Whanau Akoranga - our Learning Family

            Bridget Rennell, Chairman of the Akaroa Area School Board of Trustees, updated the Board on the Banks Peninsula Whanau Akoranga, which is the learning community cluster for our area.

            Ms Rennell explained the concept of the Banks Peninsula Whanau Akoranga, which brought together the four schools on the Peninsula, along with the three pre-school facilities under the Greater Christchurch Educational Renewal Plan.  The plan forms clusters within the Canterbury region to focus on students achieving their educational best and to develop communities that are empowered through learning.

Community Board Resolved AWCB/2016/00029

Part B

That the Akaroa/Wairewa Community Board receive the information and thank Ms Rennell for attending the meeting to explain to the Board the Banks Peninsula Whanau Akoranga - Our Learning Family concept.

Member Graham/Member Bartlett                                                                                         Carried

 

4.3      Marcus Puentener

            Marcus Puentener addressed the Board on the following two matters:

            4.3.1   Banks Peninsula Community Development Trust

                        Mr Puentener informed the Board that he was in the process of setting up a Trust which was planned to be a social enterprise promoting and sustaining Banks Peninsula.  Currently the group forming the Trust was trying to find suitable trustees.  It was hoped that the Trust could be an umbrella organisation for social enterprise on the Peninsula, fostering local employment and promoting the area to help it become more sustainable, through, for example, events such as music festivals.

            4.3.2   Little River Speed Limit

                        Mr Puentener raised the issue of the request from the Little River community to have the speed limit on State Highway 75 through the Little River township, reduced to 50 kilometres per hour (kph) instead of the current 70kph.  He questioned why the New Zealand Transport Agency (NZTA) did not appear to have taken into account the 1,000 signature petition that it had received, when it had assessed the speed limit and recommended that it only be reduced to 60kph.

                        Mr Puentener suggested an option of having a speed limit of 50kph through Little River through the daytime, with a higher level at night when the town was quieter.  He particularly had concerns at  maintaining the 70kph limit, or even the 60kph limit with riders on the Rail Trail crossing the highway in the vicinity of a blind corner.

 

                        Mr Puentener was informed that a representative from NZTA was also in attendance and       would be addressing the Board on this issue.

Community Board Resolved AWCB/2016/00030

Part B

That the Akaroa/Wairewa Community Board thank Mr Puentener for his deputation, noting his concerns regarding the Little River speed limit and asking that he keep the Board informed with progress regarding the formation of the Banks Peninsula Community Development Trust.

Member Graham/Member Haley                                                                                             Carried

 

Member Bartlett arrived at the meeting at 10.15am and was not in attendance for part of the discussion on item 4.3.

 

4.4      New Zealand Transport Agency (NZTA) - David Scarlet

            David Scarlet, Traffic and Safety Engineer for NZTA, addressed the Board regarding the Little River speed limit.  He said this issue had been discussed over a number of years but it was important to come up with a safe speed for the environment.  He also noted that speed limits needed to be consistent throughout the country

            Mr Scarlet informed the Board that NZTA head office was consulted on the request to have the speed limit lowered to 50kph but based on the environment, including the level of adjacent development, it would only support a reduction to 60kph.  He asked the Board whether it would support the 60kph proposal and advised that the status quo would remain if a compromise was not acceptable.

            It was clarified that if changes to the environment occurred in the future, for example more building on the east side of the road, then the speed limit could be reassessed.

            The Board was also informed that the local police currently had very few enforcement issues with speed through Little River, and supported the compromise of 60kph as the suggested speed limit.

            Board consideration:

            The Board was aware that the community wanted the speed limit lowered to 50kph, however members felt if they did not support the recommendation from NZTA to reduce it to 60kph, then any further discussion would not proceed.  It asked that NZTA staff attend a public meeting with the community to explain the reasons for its decision and any implications for road layout if the speed limit was reduced.

            Staff present recommended that the speed limit on roads adjacent to the state highway, such as Morrisons Road and Barclays Road be reviewed at the same time as any change to the highway speed limit.

Community Board Resolved AWCB/2016/00031

Part B

That the Akaroa/Wairewa Community Board:

1.        Noting that the NZTA unequivocally does not support the proposal to alter the Little River speed limit to 50kph, the Board supports further conversation with the community based on the 60kph speed limit proposal, including review and consultation about the speed limits on adjacent side roads, and provision of information on any companion measures that would support a 60kph speed limit.

2.        Will host a public meeting to further the Little River speed limit consultation with the community.

3.        Will write to the local MP and the Minister of Transport seeking a meeting to discuss the views of the community on the speed limit in Little River.

Member Bartlett/Member Graham                                                                                         Carried

 

 

The meeting adjourned for morning tea at 11.15am

The meeting reconvened at 11.31am

5.    Presentation of Petitions

Part B

There was no presentation of petitions.  

6.    Reserve Management Committees

         Minutes of the Pigeon Bay, Okains Bay, Le Bons Bay and Duvauchelle Reserve Management Committees were submitted to the Board for its information.

 

 

Community Board Resolved AWCB/2016/00032

Part B

That the Akaroa/Wairewa Community Board receive the minutes of the following Reserve Management Committee meetings:

-  Pigeon Bay Reserve Management Committee - 7 February 2016

- Pigeon Bay Reserve Management Committee - 27 March 2016

-  Okains Bay Reserve Management Committee - 9 February 2016

- Le Bons Bay Reserve Management Committee - 4 April 2016

- Duvauchelle Reserve Management Committee - 11 April 2016

 

Member Turner/Member Haley                                                                                                 Carried

           

The Board acknowledged the recent death of Dawn Turner, and noted the valueable contribution she had made as the Secretary for the Duvauchelle Reserve Management Committee over a number of years.

 

It was also noted that the Okains Bay Reserve Management Committee meeting was held on 9 February 2016, not 9 March 2016 as recorded in the agenda.

 

7.    Community Organisations' Reports

 

7.1      Orton Bradley Park Board

Minutes of the Orton Bradley Park Board were submitted to the Board for its information.

 

Staff Recommendations

That the Akaroa/Wairewa Community Board receive the minutes of the Orton Bradley Park Board held on Monday 15 February 2016.

 

 

Community Board Resolved AWCB/2016/00033

Part B

That the Akaroa/Wairewa Community Board receive the minutes of the Orton Bradley Park  Board held on Monday 15 February 2016 noting that the Board requests that both Banks Peninsula Community Boards be involved in a conversation regarding the Chairman's position and any likely change to the Act.

Member Turner/Member Haley                                                                                                 Carried

           

 

8.    Akaroa/Wairewa 2014/15 Strengthening Communities Fund End of Project Report

 

The Board considered a report that provided a summary of the end of year accountability reports for projects that had received funding from the Board's 2014/15 Strengthening Communities Fund.

 

Community Board Resolved AWCB/2016/00034

Community Board Decisions under Delegation (Original Staff Recommendation Accepted without Change)

Part C

That the Akaroa/Wairewa Community Board receive the information in the Akaroa/Wairewa 2014/15 Strengthening Communities Fund End of Project report.

Member Richardson/Member Graham                                                                                    Carried

 

 

9.    Akaroa/Wairewa Discretionary Response Fund Report 11 May 2016

 

The Board considered a report for funding from its 2015/16 Discretionary Response Fund from Te Whare Tapere o Te Mata Hapuka (Birdlings Flat Hall Committee), Little River School and Little River Support Group.

 

Community Board Resolved AWCB/2016/00035

Community Board Decisions under Delegation (Original Staff Recommendation Accepted without Change)

Part C

That the Akaroa/Wairewa Community Board:

1.        Approves a grant of $2,000 for Te Whare Tapere o Te Mata Hapuka (Birdlings Flat Hall Committee) towards seeding funding.

2.        Approves a grant of $1,000 for Little River School (Little River Thunder Basketball Team) towards balls, singlets and tournament fees.

3.        Approves a grant of $500 for Little River Support Group towards yoga mats.

 

Member Graham/Member Turner                                                                                             Carried

 

Member Turner left the meeting at 11.49 am.

Member Turner returned to the meeting at 11.50 am.

 

10. Akaroa/Wairewa Community Board Area Report

         The Board received the information itemised in the Area Report, and discussed the following matters:

 

 

Community Board Resolved AWCB/2016/00036

Community Board Decisions under Delegation (Original Staff Recommendation Accepted without Change)

Part B

That the Akaroa/Wairewa Community Board receive the report.

Member Haley/Member Bartlett                                                                                               Carried

 

10.1    Draft Annual Plan

Community Board Resolved AWCB/2016/00037

Part B

That the Akaroa/Wairewa Community Board approve its submission to the Draft Annual Plan 2016/17.

Member Graham/Member Haley                                                                                             Carried

 

10.2    Business Improvement District Policy

Community Board Resolved AWCB/2016/00038

Part B

That the Akaroa/Wairewa Community Board make a submission to the Business Improvement District Policy and that the Board Chairman be given delegated authority to approve the submission.

Member Graham/Member Haley                                                                                             Carried

 

11. Elected Member Information Exchange

Part B

11.1    Health and Safety Issues

            The Board raised the issue of the new Health and Safety legislation and what implications it may have for them as elected members, but also what implications there may be for members of the Reserve Management Committees, particularly those ones operating camping grounds.

Community Board Resolved AWCB/2016/00039

Part B

That the Board request information from staff on the Board's responsibilities and liabilities under the new Health and Safety Legislation and also any implications for subcommittees of the Board.

Member Richardson/Member Graham                                                                                   Carried

 

12. Questions Under Standing Orders

Part B

There were no questions under standing orders at this meeting.

 

 

   

Meeting concluded at 12.40pm

 

CONFIRMED THIS 8th  DAY OF JUNE 2016.

 

Pam Richardson

Chairperson

 


Akaroa/Wairewa Community Board

08 June 2016

 

 

6.       Reserve Management Committees

Reference:

16/585263

Contact:

Liz Carter

Liz.carter@ccc.govt.nz

941-5682

 

 

1.   Purpose of Report

The following Reserve Management Committee minutes have been received.  These minutes may still need to be confirmed by the Committee at its next meeting.

Duvauchelle Reserve Management Committee - 9 May 2016                                                                              

 

 

 

2.   Staff Recommendations

That the Akaroa/Wairewa Community Board:

1.        Receive the minutes of the Duvauchelle Reserve Management Committee meeting held on Monday 9 May 2016

 

 

Attachments

No.

Title

Page

a  

Duvauchelle Reserve Management Committee Minutes

14

 

 


Akaroa/Wairewa Community Board

08 June 2016

 

PDF Creator


 

PDF Creator

 


Akaroa/Wairewa Community Board

08 June 2016

 

 

7        Deed of Lease - Birdlings Flat Community Hall

Reference:

16/12530

Contact:

Kathy Jarden

kathy.jarden@ccc.govt.nz

941-8203

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1      The purpose of this report is for the Akaroa/Wairewa Community Board to approve the granting of a Deed of Lease to The Little River Wairewa Community Trust for occupation and management of the Birdlings Flat Community Hall which is yet to be constructed.

Origin of Report

1.2      This report is staff generated.

2.   Significance

2.1      The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by staff assessment.

2.1.2   The community engagement and consultation outlined in this report reflect the assessment.

 

3.   Staff Recommendations

That the Akaroa/Wairewa Community Board:

1.        Approve the granting of a Deed of Lease to The Little River Wairewa Community Trust subject to section 61(2A)(a) of the Reserves Act 1977 over part of the land being legally described as Lot 2 Deposited Plan 26174 comprised in Computer Freehold Register CB8A/1123 as delineated in red on the attached plan, referred to as the Birdlings Flat Community Hall.  The term of the lease to be for a period of 33 years at peppercorn rental.

2.        Approve that the Property Consultancy Manager conclude and administer the terms and conditions of the Deed of Lease.

 

 

4.   Key Points

4.1      This report supports the Council's Long Term Plan (2015 - 2025):

4.1.1   Activity: Community Facilities

·      Level of Service: 2.0.7 Support community based management of community facilities

·      The following feasible options have been considered:

·      Option 1 - Enter into a Deed of Lease (preferred option)

·      Option 2 - Not grant a lease

4.2      Option Summary - Advantages and Disadvantages (Preferred Option)

4.2.1   The advantages of this option include:

·   Local community has control and management of their community facility.

·   Gives the community a sense of ownership.

·   Provides a local presence in deterring untoward activity.

·   No impact to current workload of the Council's community facilities advisors therefore no direct staffing costs.

4.2.2   The disadvantages of this option include:

·   Financial responsibilities to Council that come with building ownership without having a direct revenue stream from the income earned through activities at the community hall; i.e. building insurance, asset management planning, asset renewals and structural repairs and replacements.

·   The local community are faced with operational and maintenance costs from the outset with no guarantee of revenue to cover these costs.  The cost of building insurance premiums is yet to be determined.

 

5.   Context/Background

Report to Metropolitan Funding Committee 11th April 2013

5.1      A report being item 2 at the Metropolitan Funding Committee meeting of 11th April 2013  "Capital Endowment Fund - Special One-off Projects Scheme" approved a submission/ nomination  by the Akaroa Wairewa Community Board:

Funding Request 44786:  Little River Wairewa Community Trust

Project:  Transitional Community Building - Birdlings Flat - build/develop transitional community building

Recommended Amount:  $180,000

Recommendation:  It was resolved on the motion of Councillor Corbett, seconded by Councillor Reid:  That the Metropolitan Funding Committee grant $180,000 towards the cost of a Transitional Community Building at Birdlings Flat.  The Christchurch City Council is to purchase a transitional building and rent the building to the Trust for a peppercorn rental with all ongoing maintenance and any incurred costs relating the building being the responsibility of the Trust.

5.2      A suitable transitional building that could meet the needs of the community and coastal environment was not able to be sourced and the Council's Strengthening Community staff assisted the Trust in sourcing additional funding to construct a purpose-built facility. 

 

Report to Akaroa Wairewa Community Board 17 April 2014

5.3      A report "Birdlings Flat Reserve - Community Hall Development Naming/Change of Purpose" presented 17 April 2014 stated:

·   4.10 The community hall building will be owned by the Christchurch City Council and administered through the Council's Community Services Group.  Formalisation of the Little River Wairewa Community Trust's occupation and use of the building will likely be by way of a Memorandum of Understanding.

5.4      The Community Board approved the change of purpose of the reserve to a local purpose (community building) reserve and approved the location of the community hall building within the reserve at 157 Poranui Beach Road.

5.5      The Council's Senior Network Planner for Parks is in the process of completing a Reserve Notification to effect the change of purpose of the reserve.

 

Formalisation of Occupancy

5.6      A request to prepare a Memorandum of Understanding was made to Council leasing officers to assist the Little River Wairewa Community Trust in securing funding from a Lotteries Commission grant which would go toward meeting the costs of constructing the community hall.

5.7      Legal advice was sought taking into consideration the previous report to the Community Board and discussions with the local Community Development Advisor.

5.8      As a result of the review by Legal Services, a Deed of Licence to Occupy was prepared and executed by the Trust. This document was the appropriate form to use rather than a Memorandum of Understanding. The Licence to Occupy allows for the Trust to occupy the land to construct the community building and to provide for the gift of that building to the Council upon completion.

5.9      A Deed of Lease has been drafted for execution by the Trust once the recommendation of the Akaroa/Wairewa Community Board is resolved to grant a lease.  The Deed of Lease, which will become effective on completion of the community building and issue of Code Compliance Certificate, provides that the Council will then lease the building back to the Trust with the Trust responsible for ongoing maintenance and operational costs.

6.   Option 1 - Enter into Deed of Lease (preferred)

Option Description

6.1      Formalise Deed of Lease between the Council and The Little River Wairewa Community Trust over the proposed Birdlings Flat Community Hall to be built at 157 Poranui Beach Road as shown in the plans in Attachment A.

Significance

6.2      The level of significance of this option is low consistent with section 2 of this report.  Engagement requirements for this level of significance are not required.

Impact on Mana Whenua

6.3      This option does not involve a significant decision in relation to land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Māori, their culture and traditions.

6.4      A Hui with Wairewa Runanga was held in early 2014 where the proposal was endorsed.  The Wairewa Runanga are part of the newly formed Te Whare Tapere o Te Mata Hapuka (Birdlings Flat Hall Committee) who are an integral part of the building being created.  A Te Reo blessing on 6th December 2015 was held on the site and the proposed building plans were opened for community discussion.

Community Views and Preferences

6.5      The Birdlings Flat residents are specifically affected by this option due to their desire to have a community building.  Their views are supportive of this request.

6.6      Consultation with the local community has been ongoing since 2008.  The events of the earthquakes of 2010/2011 impacted the community and the lack of a community building was more evident.  The Community Board received funding through the Capital Endowment Funding with the remainder of funds to be raised by the community.

Alignment with Council Plans and Policies

6.7      This option is consistent with Council’s Plans and Policies

Financial Implications

6.8      Cost of Implementation - document preparation fees of $250 plus GST are chargeable to the Trust.

6.9      Maintenance / Ongoing Costs - the Trust will be responsible for building maintenance and operating costs, including recovery of insurance costs.

6.10    Funding source - Council has contributed through the Capital Endowment Fund Special One-off Projects Scheme for 2012-13 (Phase One) FR #44786 the amount of $180,000 toward the construction of a transitional building; other funding is to be met by the Trust.

6.11    The Council does not have specific budget or the ability to reprioritise existing budget to cover the costs of exterior facility and structural maintenance of this facility. The issue is exacerbated as this facility is located in a highly corrosive coastal environment.

Legal Implications

6.12    The Deed of Lease will be prepared by the Council's Legal Services team and record the gifting of the building back to the Council and the terms and conditions of the lease going forward.

6.13    The Akaroa Wairewa Community Board has the delegated authority from Council to grant a lease over the land which will be classified as a local purpose (community building) reserve in accordance with section 61(2A)(a) of the Reserves Act 1977.

Risks and Mitigations

6.14    There is a risk that the Trust may not have the financial resources to complete the construction of the building or ongoing operational costs.  To mitigate these risks, Council officers are supporting and guiding the Trust with regard to funding and operational requirements.  The Trust may need to make application to Council or other funding agencies to cover initial start-up costs.

6.15    An additional risk is that the Trust's primary purpose is not the management of community facilities although it does have a social well-being element.  To mitigate this risk Council officers propose that the Trust may appoint a manager or community group to oversee the day to day operations of the community hall thereby allowing the volunteers of the Trust to focus on their core activities.  Council officers experienced in the management of community facilities are also available to provide advice on setting up booking systems, terms and conditions of hireage, etc.

6.16    Te Whare Tapere o Te Mata Hapuka was recently formed under the umbrella of the Little River Wairewa Community Trust for the purpose of managing this new facility.

Implementation

6.17    Implementation dependencies - Agreement and execution of Deed document and issue of Code Compliance Certificate when building constructed.

6.18    Implementation timeframe - 12 -24 months

Option Summary - Advantages and Disadvantages

6.19    The advantages of this option include:

·   Local community has control and management of their community facility.

·   Gives the community a sense of ownership.

·   Provides a local presence in deterring untoward activity.

·   No impact to current workload of the Council's community facilities advisors therefore no direct staffing costs.

6.20    The disadvantages of this option include:

·   Financial responsibilities to Council that come with building ownership without having a direct revenue stream from the income earned from the activities at the community hall; i.e. asset management planning, asset renewals and structural repairs and replacements.

·   The local community are faced with operational and maintenance costs from the outset with no guarantee of revenue to cover these costs.  The cost of building insurance premiums is yet to be determined.

7.   Option 2 - Not Grant a Lease

Option Description

7.1      To not grant a lease would require Council community facilities advisors to manage the facility.

Significance

7.2      The level of significance of this option is low, consistent with section 2 of this report.  Engagement requirements for this level of significance are not required.

Impact on Mana Whenua

7.3      This option does not involve a significant decision in relation to land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Māori, their culture and traditions.

Community Views and Preferences

7.4      Birdlings Flat residents are specifically affected by this option due to their engagement in the process and desire to have control of the facility.  Their views are not supportive of this option.

Alignment with Council Plans and Policies

7.5      This option is inconsistent with Council’s Plans and Policies

7.5.1   Inconsistency -  not supporting community based management of the facility

7.5.2   Reason for inconsistency - cost of Council staff  to manage the facility

7.5.3   Amendment necessary - change to Council's levels of service

Financial Implications

7.6      Cost of Implementation - Council staff would be required to manage bookings, collect fees, carry out maintenance, and distribute keys for access to facility.

7.7      Maintenance / Ongoing Costs - operational and maintenance costs would be responsibility of Council

7.8      Funding source - budgets would need to be included in Council annual plans.

7.9      The Council does not have specific budget or the ability to reprioritise existing budget to cover the costs of exterior facility and structural maintenance of this facility. The issue is exacerbated as this facility is located in a highly corrosive coastal environment.

Legal Implications

7.10    The Council would be required to rescind the decision made at the 11th April 2013 meeting of the Metropolitan Funding Committee.

Risks and Mitigations

7.11    There is a risk that if the Council took over management and control of the facility that the residents of this community could become disgruntled with Council and lose their sense of empowerment. 

Implementation

7.12    Implementation dependencies  - Construction completion and handover to Council

7.13    Implementation timeframe - 12-24 months

Option Summary - Advantages and Disadvantages

7.14    The advantages of this option include:

·   Council receives revenue from hall bookings to go toward operational expenditures.

·   The local community would not have to raise revenue to pay for administration, insurance, electricity, cleaning, and other maintenance costs required in the operation of a community hall.

7.15    The disadvantages of this option include:

·   Local community has no control and management of their community facility.

·   Community does not have a sense of ownership.

·   Impact to current workload of the Council's community facilities advisors in managing bookings, collecting hire fees, carrying out building maintenance and cleaning.  Local service centre staff may be required to be the guardian of building keys as is the case with other council managed community halls.

 

 

Attachments

No.

Title

Page

a  

Birdlings Flat Community Hall - Plans for Community Board Report

23

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)    sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii)   adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Kathy Jarden

Team Leader Leasing Consultancy

Approved By

Angus Smith

John Filsell

Mary Richardson

Manager Property Consultancy

Head of Recreation & Sports

General Manager Customer & Community

  


Akaroa/Wairewa Community Board

08 June 2016

 

PDF Creator


 

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Akaroa/Wairewa Community Board

08 June 2016

 

 

8.       Youth Development Fund - Akaroa Area School Board of Trustees

Reference:

16/610115

Contact:

Fiona Nicol

Fiona.nicol@ccc.govt.nz

0274 035 716

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1      The purpose of this report is for Akaroa/Wairewa Community Board to consider one Youth Development funding application received for the Board's 2015/16 Discretionary Response Fund from Akaroa Area School Board of Trustees.

1.2      There is currently $5,470 remaining in this fund.

1.3      The Akaroa/Wairewa Community Board has not established a specific Youth Development Fund, preferring to consider any applications for Youth Development from the Board’s Discretionary Response Fund.

Origin of Report

1.4      This report is staff generated as a result of applications being received.

2.   Significance

2.1      The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the number of people affected and/or with an interest.

2.1.2   Due to the assessment of low significance, no further community engagement and consultation is required.

 

3.   Staff Recommendations

That the Akaroa/Wairewa Community Board:

1.        Approves a grant of $1,000 from its 2015/16 Discretionary Response Fund to Akaroa Area School Board of Trustees towards attending the NZ Area Schools Sports Tournament.

 

 

 

4.   Application Details

4.1      Nine Akaroa Area School students have gained selection into the Top of the South Island area school's team to compete at the annual NZ Area Schools competition to be held in Dunedin during the July school holidays.

4.2      The sports include Rugby, Netball, Basketball, Volleyball, Football and Ki-o-rahi and it is an opportunity for local students to compete to a nationally representative level of sport as well as interact with other area school children, form positive relationships and embrace the area school's philosophy.

4.3      The students are:    Moses Bygate Smith  for Basketball and Volleyball

                                    Josh Little for Rugby

                                    Robin Enosi for Rugby

                                    Tommi Hopkins for Rugby and Football

                                    Sean Hopkins for Football and Ki-o-rahi

                                    Hannah Kiely for Netball

                                    Faith McLauchlan-Robinson for Netball

                                    Sapphire Jordan for Ki-o-rahi

                                    Drew Wilson for Ki-o-rahi

4.4      The following table provides a breakdown of the costs:

EXPENSES

Cost ($)

Accommodation Costs in Dunedin

2,265

Other cost such as transport, food are unknown.

 

                                                                                                 Total

2,265

 

         4.5      The team is undertaking many other fundraising activities: eg multi draw raffle, rent a student, sponsored fun run, car wash, sausage sizzle and cake bake.

 

 

Attachments

There are no attachments to this report.

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a)  This report contains:

(i)   sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii)  adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b)  The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Fiona Nicol

Community Development Advisor

Approved By

Penelope Goldstone

Community Governance Manager - Akaroa/Wairewa

  


Akaroa/Wairewa Community Board

08 June 2016

 

 

9.       Akaroa/Wairewa Community Board Area Report

Reference:

16/530512

Contact:

Liz Carter

Liz.carter@ccc.govt.nz

941-5682

 

 

 

1.   Staff Recommendations

That the Akaroa/Wairewa Community Board:

1.        Receive the report.

2.        Resolve to formally adopt the Board submission to the Draft Business Improvement District Policy.

 

 

2.   Board and Community Activities

2.1      Upcoming Board Meeting Topics, Deputations and Briefings

Seminar

Wednesday 22 June

1.00pm

Wairewa Marae

- Signing of Birdlings Flat Contract
- Discussion with Wairewa Runanga members  (CB Plan Priority Action 2.1)
- Strengthening Communities Workshop (Confidential)

Workshop

Thursday 7 July

1.00pm

Akaroa Sports Complex

Joint with Akaroa Design & Appearance Advisory Committee
- Draft Akaroa Public Realm Design Guidelines (TBC)

Meeting

Thursday 7 July

2.30pm

Akaroa Sports Complex

Akaroa Design & Appearance Advisory Committee
- Initial planning for Social Housing at Bruce Terrace

Meeting

Wednesday 13 July 2016

9.30am

Akaroa Sports Complex

- 40 Rue Jolie – Yew Cottage Options Report

Reports (TBC)
- Beach Road Proposed 10 minute Parking restriction
- Bossu Rd/Jubilee Rd /Peraki Rd Proposed Stop Control
- Le Bons Bay Valley Road Proposed Stop Control
- Beach Road - Proposed mobility parking space time restriction

Seminar

Wednesday 27 July 2016

1.00pm

TBA

 

3.   Consultation Calendar

3.1      Current Consultations
Consultations affecting the Akaroa/Wairewa area;

-      Akaroa Wastewater Project – closes 12 June 2016

-      Christchurch Speed Limit Review Proposals (no proposed changes to Banks Peninsula roads)

 

3.2      Draft Business Improvement District (BID) Policy
A copy of the Board's final submission to the BID Policy is attached.  The Board Chairperson was given delegated authority to approve the submission on behalf of the Board so it could be submitted by 17 May 2016, and the Board now needs to formally adopt the submission.

CB Plan: Objective 13

4.   Funding Update

4.1      Board Funding Balances - copy of the Board's Discretionary Response Fund balance as at 8 June 2016 is attached for members' information.

5.   Community Development Advisor Update

5.1      New Birdlings Flat Community Centre

Birdlings Flat Community Meeting held 26 May 2016 to update them on progress

Formal “Signing of the Contract” Wairewa Marae 22 June 2016

Intention that the Community Centre will be built by Christmas 2016

5.2      Council Buildings

Recycling Shed

Council staff have agreed that the Council can sell the building to the Jui Jitsu Club.  Final sign off is going through the appropriate process.

            Old Ecan Shed

The Toy Library has expressed interest in the use of the Shed.  A process is underway for this to move through the appropriate channels.

5.3      Little River Issues Working Party

Consultation has been undertaken for the Little River – Big Ideas Plan and a summary is being formed to send back out to the community and for meetings with stakeholders.

5.4      Civil Defence Akaroa/Wairewa

Continued work towards an integrated plan for the Peninsula supporting resilience, ownership and empowerment of local bays.

6.   Property Report - 40 Rue Jolie

6.1      A memorandum has been circulated to the Board and Council Units as part of the process for preparing an options report on the future of the Council property at 40 Rue Jolie, known as Yew Cottage or Jeannes Cottage.

6.2      The Board has been asked to provide comment to staff by Monday 13 June, on any identified future uses for the property that would meet known Council demands based on current area and Long Term Plan strategies and objectives.

CB Plan: Board Priority Action 5.4

 

 

 

Attachments

No.

Title

Page

a  

Draft Business Improvement District Policy Submission

32

b  

Funding Balances

33

 

 

Signatories

Authors

Penelope Goldstone

Wendy Graham

Liz Carter

Fiona Nicol

Community Governance Manager - Akaroa/Wairewa

Governance Support Officer

Community Board Advisor

Community Development Advisor

Approved By

Penelope Goldstone

Community Governance Manager - Akaroa/Wairewa

  


Akaroa/Wairewa Community Board

08 June 2016

 

PDF Creator


Akaroa/Wairewa Community Board

08 June 2016

 

PDF Creator

 


Akaroa/Wairewa Community Board

08 June 2016

 

 

10.  Elected Member Information Exchange

 

This item provides an opportunity for Board Members to update each other on recent events and/or issues of relevance and interest to the Board.

 

 

 

11.  Question Under Standing Orders

 

Any member of the local authority may at any meeting of the local authority at the appointed time, put a question to the Chairperson, or through the Chairperson of the local authority to the Chairperson of any standing or special committee, or to any officer of the local authority concerning any matter relevant to the role or functions of the local authority concerning any matter that does not appear on the agenda, nor arises from any committee report or recommendation submitted to that meeting.

 

Wherever applicable, such questions shall be in writing and handed to the Chairperson prior to the commencement of the meeting at which they are to be asked.