Shirley/Papanui Community Board

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Shirley/Papanui Community Board will be held on:

 

Date:                                     Wednesday 20 April 2016

Time:                                    4.00pm

Venue:                                 Board Room, Papanui Service Centre,
Corner Langdons Road and Restell Street, Papanui

 

 

Membership

Chairperson

Deputy Chairperson

Members

Mike Davidson

Aaron Keown

Jo Byrne

Pauline Cotter

Ali Jones

Emma Norrish

Barbara Watson

 

 

14 April 2016

 

 

 

 

 

Judith Pascoe

Community Board Advisor

941 5414

judith.pascoe@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Shirley/Papanui Community Board

20 April 2016

 

 

 

 

Role of the Shirley/Papanui Community Board

 

Chair

Mike Davidson

Membership

Aaron Keown (Deputy Chair), Jo Byrne, Emma Norrish, Barbara Watson, Pauline Cotter, Ali Jones

Quorum

Half of the members if the number of members (including vacancies) is even, or a majority of members if the number of members (including vacancies is uneven.

Meeting Cycle

Twice monthly on the first and third Wednesdays of the month.

 

The role of the community board is to:

 

 

Shirley/Papanui Community Board Objectives

For the 2013-2016 Triennium

 

These objectives have been agreed to by the Shirley/Papanui Community Board. They are intended to guide decision-making and provide a basis for the Board's advocacy work now and in the future. These objectives will be achieved through partnerships with the community, community organisations, local businesses, government agencies and the Christchurch City Council.

 

§  Raise Board profile and strengthen communication

§  Work co-operatively with other wards and community boards

 

§  Empowering, enabling, supporting local communities

§  Giving the community its own voice and sense of involvement

 

§  Give the community an understanding of what is happening in the wards

 

§  Contribute to a sustainable, healthy city.

 


Shirley/Papanui Community Board

20 April 2016

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

TABLE OF CONTENTS

 

C       1.       Apologies.......................................................................................................................... 4

B       2.       Declarations of Interest................................................................................................... 4

C       3.       Confirmation of Previous Minutes................................................................................. 4

B       4.       Deputations by Appointment........................................................................................ 4

B       5.       Presentation of Petitions................................................................................................ 4

A       6.       Notice of Motion........................................................................................................... 17  

B       7.       Staff Briefings................................................................................................................. 21

C       8.       Proposed Road Names - Prestige Lane (RMA92030837)............................................ 23

C       9.       Deed of Lease Edgeware Croquet................................................................................ 27

C       10.     Shirley Papanui Community Board Projects Fund Report 2016/04/20.................... 33

C       11.     Application to the Shirley/Papanui Community Board's 2015/16 Positive Youth Development Scheme - Northcote School Leadership Training............................... 39

C       12.     Application to the Shirley/Papanui Community Board's 2015/16 Positive Youth Development Scheme - Serena White......................................................................... 41

C       13.     Application to the Shirley/Papanui Community Board's 2015/16 Positive Youth Development Scheme - Casebrook Intermediate....................................................... 43

C       14.     Application to the Shirley/Papanui Community Board's 2015/16 Positive Youth Development Scheme - Reilly Jazz Makea and Jackson  Rowland Watt................... 45

B       15.     Shirley/Papanui Community Board Ward Area Update............................................ 49

B       16.     Elected Member Information Exchange...................................................................... 57

B       17.     Question Under Standing Orders................................................................................. 57 

 

 


Shirley/Papanui Community Board

20 April 2016

 

 

1.   Apologies

At the close of the agenda no apologies had been received.

2.   Declarations of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3.   Confirmation of Previous Minutes

That the minutes of the Shirley/Papanui Community Board meeting held on Wednesday, 6 April 2016 be confirmed (refer page 5).

4.   Deputations by Appointment

4.1

Positive Youth Development Scheme Report - Kingston Heitia-Brett

 

Mr Kingston Heitia-Brett will attend to report back to the Board regarding his attendance and participation at the 2016 Junior National Touch Championships, Canterbury.

 

5.   Presentation of Petitions

There were no petitions received at the time the agenda was prepared.  


Shirley/Papanui Community Board

20 April 2016

 

 

 

Shirley/Papanui Community Board

Open Minutes

 

 

Date:                                     Wednesday 6 April 2016

Time:                                    4.00pm

Venue:                                 Board Room, Papanui Service Centre,
Corner Langdons Road and Restell Street, Papanui

 

 

Present

Chairperson

Deputy Chairperson

Members

Mike Davidson

Aaron Keown

Jo Byrne

Pauline Cotter

Ali Jones

Emma Norrish

Barbara Watson

 

 

4 April 2016

 

 

 

 

 

Judith Pascoe

Community Board Advisor

941 5414

judith.pascoe@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

 

The agenda was dealt with in the following order.

1.   Apologies

Part C

An apology for early departure was accepted from Barbara Watson.

 

Member Davidson/Member Jones                                                                                                                  Carried

2.   Declarations of Interest

Part B

There were no declarations of interest recorded.

 

3.   Confirmation of Previous Minutes

Part C

Community Board Resolved SPCB/2016/00021

That the minutes of the Shirley/Papanui Community Board meeting held on Wednesday, 16 March 2016 be confirmed.

Member Norrish/Member Watson                                                                                                                     Carried

 

4.   Deputations by Appointment

Part B

4.1       Positive Youth Development Scheme Report – Ashley Kate Stuart

Ms Stuart reported back to the Board regarding her participation in the New Zealand University Delegation to the Harvard National Model United Nations HNMUN Conference held in Boston, USA in January 2016.

             The Chairperson thanked Ms Stuart for her deputation.

 

4.2       Positive Youth Development Scheme Report – Kingston Heitia-Brett

             Mr Heitia-Brett did not attend.

 

4.3       Marshland Road Pedestrian Refuge Island

Mr Ralph Ross spoke on behalf of the Shirley Residents' Association regarding the Marshland Road pedestrian refuge island.  (Clause 15 refers.)

Mr Ross advised that the Residents' Association supported the proposed pedestrian refuge island but expressed its concerns about visibility issues over the location of the bus stop in relation to the proposed refuge island.

             The Chairperson thanked Mr Ross for his deputation.

 

4.4       Malvern Park Fitness Trail Proposal

Mr Philip Haythornthwaite was granted speaking rights by the Chairperson and expressed his concerns regarding the apparent  lack of footpath connections to enable easy wheelchair access to the proposed fitness equipment and the lack of mobility parking near the entrance to the proposed trail. (Clause 8 refers.)

Mr Haythornthwaite was also concerned about ease of access to the existing public toilets for disabled persons and their carers.

             The Chairperson thanked Mr Haythornthwaite for his deputation.

 

5.   Presentation of Petitions

Part B

There was no presentation of petitions.   

6.   Staff Briefings

 

The briefing from Ms Carolyn Robertson, Head of Libraries and Information Unit, was postponed until a later date.

 

7.   St James Park Croquet Club - Deed of Lease

 

The Board considered a report seeking its approval of a new lease for the St James Park Croquet Club Incorporated at St James Park.

 

 

 

Community Board Decision SPCB/2016/00022

Part C

The Shirley/Papanui Community Board under delegated authority from the Council, resolved to:

1.         Grant a lease over an area of approximately 2846m2 at St James Park being comprised of Certificate of Title 669/32, Lot 24 DP377, Lot 26 DP2247, Lot 3-4 DP10794, Lot 3 DP17668, Part Lot 1-2 DP3056, Part Lot 29 DP377 and Part Lot 2 DP4731 having a total area of 3.6295 hectares held as recreation reserve subject to the Reserves Act 1977 for 33 years broken into three terms of 11 years each with three-yearly rent reviews.

2.         Authorise the Property Consultancy Manager to negotiate, conclude and administer all further terms and conditions of the lease agreement.

Member Keown/Member Watson                                                                                                                     Carried

 

 

8.   Malvern Park Fitness Trail Proposal

 

The Board considered a report seeking its approval of the landscape concept plan for the proposed fitness trail at Malvern Park, St Albans to be funded by the community.

 

 

The Shirley/Papanui Community Board discussed the options for the proposed fitness trail and resolved to adopt the staff recommendations and requested further information on the points raised by Mr Haythornthwaite in his deputation. (Clause 4.4 refers)

 

Community Board Decision SPCB/2016/00023

Part C

The Shirley/Papanui Community Board resolved to

1.         Approve a fitness trail at Malvern Park (as community funding allows).

2.         Approve the landscape concept plan for a fitness trail at Malvern Park.

Member Keown/Member Cotter                                                                                                                        Carried

 

Community Board Decision SPCB/2016/00024

Separate to this project the Board requested staff provide an Information Memo with an update on the type and condition of the existing toilets in Malvern Park with a view to providing appropriate accessibility for all users of Malvern Park.

Member Byrne/Member Norrish                                                                                                                        Carried

 

Community Board Decision SPCB/2016/00025

The Board also requested that staff investigate the option of suitable mobility parking connecting to the entry path to the fitness trail on Malvern Street.

Member Cotter/Member Watson                                                                                                                       Carried

 

 

9.   Proposed Bus Passenger Shelter Installations Shirley/Papanui

 

The Board considered a report seeking its approval for the installation of bus passenger shelters at five bus stop locations within the Shirley/Papanui ward that have either received approval from, or where there was no response to the consultation by the owner or occupier of the adjacent property to the proposed bus passenger shelter.

 

 

 

Community Board Decision SPCB/2016/00026

Part C

The Shirley/Papanui Community Board resolved to:

1.         Receive the information in the staff report.

2.         Approve the installation of bus shelters at the following locations:

a.         482A Innes Road,

b.         578 Barbadoes Street,

c.         25 Briggs Road,

d.         183 Harewood Road, and

e.         8 Richill Street (Belfast Medical Centre).

Member Keown/Member Cotter                                                                                                                        Carried

 

 

10. Hills Road Proposed Cycle Lanes, No Stopping Restrictions and Bus Stop markings

 

The Board considered a report seeking

a)             Its approval of the no stopping restrictions and bus stop markings on Hills Road, and

b)             Its recommendation to the Council that the Council approves the cycle lanes on Hills Road.

 

The Shirley/Papanui Community Board considered the report and recognised the need for cycle lanes to provide safer travel for cyclists but felt that the condition of the road surface subsequent to the  Stronger Christchurch Infrastructure Rebuild Team (SCIRT) works was unsatisfactory in some parts of Hills Road.

The Board was concerned at the possible additional expense of repainting should remediation of the road surface occur following the installation of the new road markings.

Therefore in the interests of safety, the Board decided to adopt the staff recommendations noting the unsatisfactory condition of the road and requesting information on whether further remediation was planned and, if so, then the timelines for completion.

 

Community Board Decision SPCB/2016/00027

Part C

The Shirley/Papanui Community Board resolved to:

1.         Revoke all existing parking and stopping restrictions currently located on the west side of Hills Road commencing at its intersection with Warrington Street and extending in a northerly direction to its intersection with Akaroa Street.

2.         Revoke all existing parking and stopping restrictions currently located on the east side of Hills Road commencing at its intersection with Acheson Avenue and extending in a southerly direction to its intersection with Shirley Road;

3.         Approve that the stopping of vehicles be prohibited at any time on the west side of Hills Road commencing at its intersection with Warrington Street and extending in a northerly direction to its intersection with Aylesford Street;

4.         Approve that the stopping of vehicles be prohibited at any time on the west side of Hills Road commencing at its intersection with Spurway Place and extending in a northerly direction for a distance of 10 metres.

5.         Approve that a marked bus stop be installed on the west side of Hills Road commencing at a point 10 metres north of its intersection with Spurway Place and extending in a northerly direction for a distance of 14 metres.

6.         Approve that the stopping of vehicles be prohibited at any time on the west side of Hills Road commencing at a point 24 metres north of its intersection with Spurway Place and extending in a northerly direction for a distance of 4 metres.

7.         Approve that the stopping of vehicles be prohibited at any time on the west side of Hills Road commencing at a point 260 metres north of its intersection with Spurway Place and extending in a northerly direction for a distance of 20 metres.

8.         Approve that the stopping of vehicles be prohibited at any time on the west side of Hills Road commencing at its intersection with Whitehall Street and extending in a northerly direction to its intersection with Akaroa Street.

9.         Approve that the stopping of vehicles be prohibited at any time on the east side of Hills Road commencing at its intersection with Shirley Road and extending in a northerly direction for a distance of 56.5 metres.

10.       Approve that the stopping of vehicles be prohibited at any time on the east side of Hills Road commencing at its intersection with Ailsa Street and extending in a northerly direction for a distance of 12.5 metres.

11.       Approve that a marked bus stop be installed on the east side of Hills Road commencing at a point 12.5 metres north of its intersection with Ailsa Street and extending in a northerly direction for a distance of 14 metres.

The Board noted the unsatisfactory condition of Hills Road following the Stronger Christchurch Infrastructure Rebuild Team (SCIRT) works and asked whether this has been identified by the Council as needing remediation and requested that staff provide information to the Board prior to the May Council meeting.

Member Cotter/Member Byrne                                                                                                                          Carried

 

Community Board DecisioniSPCB/2016/00028

Part A

The Shirley/Papanui Community Board decided to recommend to the Council that it:

1.         Revoke any special vehicle lane provisions for the use of north bound cyclists only, on the western side of Hills Road commencing at its intersection with Warrington Street and extending in a northerly direction to its intersection with Akaroa Street;

2.         Revoke any special vehicle lane provisions for the use of south bound cyclists only, on the eastern side of Hills Road commencing at its intersection with Acheson Avenue and extending in a southerly direction to its intersection with Shirley Road;

3.         Approve that the special vehicle lanes for the use of north bound cyclists only be installed on the west side of Hills Road commencing at its intersection with Warrington Street and extending in a northerly direction to its intersection with Akaroa Street;

4.         Approve that the special vehicle lanes for the use of south bound cyclists only be installed on the east side of Hills Road commencing at its intersection with Akaroa Street and extending in a southerly direction to its intersection with Shirley Road.

Member Cotter/Member Byrne                                                                                                                          Carried

 

11. Sawyers Arms Road, Greywacke Road and Logistics Drive Traffic Controls and Parking Restrictions

 

The Board considered a report seeking

a)             That the Shirley/Papanui Community Board approves the no stopping restrictions on Sawyers Arms Road and Greywacke Road and the Give Way control on Greywacke Road, and

b)             Its recommendation to the Council that the Council approves the shared path on Greywacke Road.

 

The Shirley/Papanui Community Board considered the report on the no stopping restrictions and Give Way control as well as the installation of a shared path on Greywacke Road for cyclists and pedestrians and resolved to adopt the staff recommendations.

 

Community Board Decision SPCB/2016/00029

Part C

The Shirley/Papanui Community Board resolved to:

1.         Approve that a Give Way control be placed against Greywacke Road at its intersection with Sawyers Arms Road;

2.         Approve that the stopping of vehicles be prohibited at any time on the southern side of Greywacke Road commencing at its intersection with Sawyers Arms Road and extending in an easterly direction for a distance of 30 metres;

3.         Approve that the stopping of vehicles be prohibited at any time on the northern side of Greywacke Road commencing at its intersection with Sawyers Arms Road and extending in an easterly direction for a distance of 30 metres;

4.         Approve that the stopping of vehicles be prohibited at any time on the eastern side of Sawyers Arms Road commencing at its intersection with Greywacke Road and extending in a northerly direction for a distance of 60 metres;

5.         Approve that the stopping of vehicles be prohibited at any time on the eastern side of Sawyers Arms Road commencing at its intersection with Greywacke Road and extending in a southerly direction for a distance of 60 metres;

Member Norrish/Member Byrne                                                                                                                        Carried

 

Community Board Decision SPCB/2016/00030

Part A

The Shirley/Papanui Community Board decided to recommended to the Council that it:

1)             Approve a shared path for the use of cyclists and pedestrians be installed on the south side of Greywacke Road commencing at its intersection with Johns Road and extending in a westerly direction to its intersection with Sawyers Arms Road.

Member Norrish/Member Byrne                                                                                                                        Carried

 

12. Acheson Avenue Proposed P15 Parking

 

The Board considered a report seeking its approval of the installation of P15 parking restrictions on Acheson Avenue outside of a local dairy.

 

Community Board Decision SPCB/2016/00031

Part C

The Shirley/Papanui Community Board resolved to

1.         Revoke any time limited parking on the northern side of Acheson Avenue commencing at a point 12 metres west of its intersection with Emmett Street and extending in a westerly direction for a distance of 13 metres;

2.         Approve that the parking of vehicles be restricted to a maximum period of 15 minutes on the northern side of Acheson Avenue commencing at a point 12 metres west of its intersection with Emmett Street and extending in a westerly direction for a distance of 13 metres. 

Member Watson/Member Byrne                                                                                                                        Carried

 

 

13. Cavendish Road Proposed No Stopping Restriction

 

The Board considered a report seeking its approval of the proposed "No Stopping" restrictions on Cavendish Road.

 

Community Board Decision SPCB/2016/00032

Part C

The Shirley/Papanui Community Board resolved to:

1.         Revoke all existing parking and stopping restrictions currently located on the east side of Cavendish Road commencing at its intersection with Barnes Road and extending in a northerly direction for a distance of 36 metres.

2.         Approve that the stopping of vehicles be prohibited at any time on the east side of Cavendish Road commencing at its intersection with Barnes Road and extending in a northerly direction for a distance of 36 metres.

Member Keown/Member Watson                                                                                                                     Carried

 

 

14. Westminster Street Proposed Pedestrian Refuge Island and No Stopping Restrictions

 

The Board considered a report seeking its approval of the proposed pedestrian refuge island and "No Stopping" restrictions on Westminster Street.

 

The Board further discussed the need for additional crossing points for schools and pre-schools in Fergusson Avenue and Thames Street. The Traffic Engineer agreed to provide information on the feasibility and time frame for these crossing points.

 

Community Board Decision SPCB/2016/00033

Part C

The Shirley/Papanui Community Board resolved to:

1.         Approve that a central pedestrian refuge island be constructed on Westminster Street, north-east of its intersection with Mahars Road in accordance with Attachment A.

2.         Revoke all existing parking and stopping restrictions on the north-west side of Westminster Street commencing at its intersection with Mahars Road and extending in a north-easterly direction for a distance of 136 metres.

3.         Revoke all existing parking and stopping restrictions on the south-east side of Westminster Street commencing at a point 205 metres south-west of its intersection with Whitehall Street and extending in a south-westerly direction for a distance of 97 metres.

4.         Approve that the stopping of vehicles be prohibited at any time on the north-west side of Westminster Street commencing at its intersection with Mahars Road and extending in a north-easterly direction for a distance of 14 metres;

5.         Approve that the stopping of vehicles be prohibited at any time on the north-west side of Westminster Street commencing at a point 58 meters north-east of its intersection with Mahars Road and extending in a north-easterly direction for a distance of 78 metres;

6.         Approve that the stopping of vehicles be prohibited at any time on the south-east side of Westminster Street commencing at a point 205 metres south-west of its intersection with Whitehall Street and extending in a south-westerly direction for a distance of 97 metres.

Member Norrish/Member Byrne                                                                                                                        Carried

 

Member Watson left the meeting at 5.12 pm.

Member Watson returned to the meeting at 5.14 pm.

 

15. Marshland Road Pedestrian Refuge Island

 

The Board considered a report seeking its approval of a pedestrian refuge island with kerb build out and "No Stopping" restrictions on Marshland Road close to its intersection with Hercules Street.

 

The Board discussed the location of the bus stop in relation to the proposed pedestrian refuge island and the kerb build out noting concerns with visibility for pedestrians using the crossing. The Board also noted the comments made in the deputation by the Shirley Residents Association (Clause 4.3 refers).

 

Community Board Decision SPCB/2016/00034

Part C

The Shirley/Papanui Community Board resolved to :

1.         Approve that a central pedestrian refuge island with associated kerb extensions be constructed on Marshland Road close to its intersection with Hercules Street in accordance with Attachment A.

2.         Approve that any parking or stopping restrictions on the western side of Marshland Road commencing at its intersection with Hercules Street and extending in a southerly direction for a distance of 24 metres be revoked.

3.         Approve that the stopping of vehicles be prohibited at any time on the western side of Marshland Road commencing at its intersection with Hercules Street and extending in a southerly direction for a distance of 24 metres.

Member Keown/Member Norrish                                                                                                                      Carried

 

Community Board Decision SPCB/2016/00035

Part C

             The Board requested that staff provide a memo with options for moving the bus stop either              north or south of the refuge or to indent the bus stop and relocate the shelter on to Shirley              Service Centre land to improve pedestrian visibility.

Member Watson/Member Byrne                                                                                                                        Carried

 

Member Byrne left the meeting at 5.17 pm.

Member Byrne returned to the meeting at 5.19 pm.

 

16. Application to the Shirley/Papanui Community Board's Discretionary Response Fund 2015/16 - Papanui Anzac Day Celebration Application 2016

The Board considered an application for funding from The Papanui Returned and Services Association     Incorporated for a grant towards the 2016 ANZAC Day community remembrance service.

 

The Shirley/Papanui Community Board considered the application for funding and noted the staff recommendation of $1,200 but resolved to increase the amount to $2,000 in recognition of the importance of ANZAC Day commemorations to the community.

 

Community Board Decision SPCB/2016/00036

Part C

The Shirley/Papanui Community Board resolved to:

             Approve a grant of Papanui Returned Services Association for $2,000 towards the 2016 ANZAC Community Service.

Member Jones/Member Cotter                                                                                                                           Carried

 

17. Community Board Area Update

 

17.1    2016/17 Draft Annual Plan Consultation

The Board thanked Emma Norrish for compiling the feedback received from the Belfast and Mairehau community events and requested that staff compile a list of issues for Annual Plan discussions, including issues supplied by Board members.

 

                The Shirley/Papanui Community Board forum is on Thursday 28 April 2016 at 5pm at the                 Northcity Church.

 

17.2    Neighbourhood Trust AGM

Board members and staff attended the Neighbourhood Trust AGM.

 

17.3    Pedestrian Safety Issues on Kensington Avenue and Westminster Street

Two letters regarding these issues were tabled at the Board meeting of 16 March 2016.

A reply from the Traffic Engineer giving the reasons for the chosen location of the pedestrian refuge island on Westminster Street was circulated to Board members.  This reply            has been forwarded to both letter writers.

 

17.4    ANZAC Day Services

The Board as a whole agreed to attend the Papanui Memorial service with the wreath to be laid by the Board Chairperson. Barbara Watson will represent the Board at the Dawn Service in Cranmer Square.

 

         17.5        School Speed Zone for Mahars Road

 

Community Board Decision SPCB/2016/00037

Part C

The Board requested that staff provide information on extending the school speed zone on Innes Road to include Mahars Road  from Innes Road to Westminster Street for the benefit of Mairehau Primary School.

Member Norrish/Member Byrne                                                                                                                        Carried

 

Community Board Decision SPCB/2016/00038

Part A

The Board further suggested that the Council submits to the appropriate government department to legislate for appropriate speed zones around all school zones within New Zealand.

Member Norrish/Member Byrne                                                                                                                        Carried

 

         17.6       Board Room

 

The Board discussed the Board Room and wished to update the overall image and presentation of the room.

 

Community Board Resolved SPCB/2016/00039

Part C

The Board agreed to funding of up to $400 from the Discretionary Response Fund to be allocated to photo framing for the Board group photos for the Board Room.

Member Jones/Member Cotter                                                                                                                           Carried

 

 

18. Elected Member Information Exchange

Part B

  • A request from the community for a Right Turning Arrow for Innes/Cranford Street intersection.
  • Shirley Community Centre - information requested on timelines for the tender process.
  • Information requested on the timeline for the build of the Belfast Library.
  • The Chairperson to write to Environment Canterbury expressing the Board's concern at the proposed increase in bus fares.
  • Petrol Station expansion St Albans - request for access to information on Publicly Notified non-residential consents within the Shirley/Papanui ward.
  • St Albans Pavilion and toilets to be an Annual Plan submission.  Information to be requested on the condition of the turf.
  • Taunton Green Parking Issues.  To be forwarded to staff.
  • Rutland Street and Papanui Parallel.  A copy of the petition received to be sent to all Board members and the Chairperson to write a submission to the ITE Committee.
  • St Albans Community Centre - The temporary facility is to be removed. A solution for temporary accommodation to be investigated.
  • Complaint regarding the condition of trees in Dudley Street. Information regarding this to be requested from staff.

19. Questions Under Standing Orders

Part B

There were no questions under standing orders at this meeting.

 

 

   

Meeting concluded at 6.56pm.

 

CONFIRMED THIS 20th DAY OF APRIL 2016.

Mike Davidson

Chairperson

 


Shirley/Papanui Community Board

20 April 2016

 

 

6.        Notice of Motion

Reference:

16/392789

Contact:

Judith Pascoe

Judith.pascoe@ccc.govt.nz

941 5414

 

 

Pursuant to Section 3.10.1 of Christchurch City Council’s Standing Orders, the following Notice of Motion was submitted by Pauline Cotter.

 

1.   Recommendation to the Shirley/Papanui Community Board

That the Shirley/Papanui Community Board:

1.         Accepts the Notice of Motion from Pauline Cotter regarding the Purchase of Land for Community Facility.

2.         The Shirley/Papanui Community Board requests that the Council investigate the purchase of the vacant section located at 130 Caledonian Road adjacent to the planned new St Albans Community Centre (refer Attachment A).

Reasons:

The purchase of this site will provide space for extra car parking should it be required for the new centre, will future proof the project by providing space for expansion should it be required in the future, and in the meantime will add amenity to the project by providing space for a garden.

 

 

Attachments

No.

Title

Page

a  

Shirley Papanui Community Board - 20 April 2016 - Notice of Motion Attachment - site photographs

18

 

 


Shirley/Papanui Community Board

20 April 2016

 


 

 


Shirley/Papanui Community Board

20 April 2016

 

 

7.        Staff Briefings

Reference:

16/392394

Contact:

Judith Pascoe

Judith.pascoe@ccc.govt.nz

941 5414

 

 

1.   Purpose of Report

The Board will be briefed on the following:

Subject

Presenter(s)

Unit/Organisation

Update on Graffiti in the Ward

Sara Gardyne

Graffiti Business Coordinator

 

 

2.   Staff Recommendations

That the Shirley/Papanui Community Board:

1.         Notes the information supplied during the Staff Briefings.

 

 

Attachments

There are no attachments to this report.

  


Shirley/Papanui Community Board

20 April 2016

 

 

8.       Proposed Road Names - Prestige Lane

Reference:

16/223688

Contact:

Bob Pritchard

bob.pritchard@ccc.govt.nz

941 6844

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for Shirley/Papanui Community Board to approve the proposed road names.

Origin of Report

1.2       This report is staff generated resulting from naming requests from the subdivision developer.

2.   Significance

2.1       The decision(s) in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the number of people affected and/or with an interest.

2.1.2   Due to the assessment of low significance, no further community engagement and consultation is required.

 

3.   Staff Recommendations

That the Shirley/Papanui Community Board approve the below name:

·        Prestige Lane

 

4.   Background 

4.1       This is a Mike Greer Homes Development located at 84 Tomes Road.

4.2       The report is in accordance with the Land Information New Zealand 2011 policy which states that any legal road or right-of-way serving six allotments or greater should have its own name. 

4.3       Three names have been submitted with Prestige Lane as the preferred name as it is suited for the small right-of-way.

4.4       Additional submitted names are:

4.4.1   Pre-eminent Lane

4.4.2   Distinction Lane

4.5       The submitter/developer refers to all three names as reflecting the nature and grandeur of the area. 

 

 

Attachments

No.

Title

Page

a  

Prestige Lane

25

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)    sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii)   adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Authors

Bob Pritchard

Lelanie Crous

Subdivisions Officer

Personal Assistant / Business Administrator

Approved By

John Higgins

Peter Sparrow

Head of Resource Consents

General Manager Consenting & Compliance

  


Shirley/Papanui Community Board

20 April 2016

 

PDF Creator


Shirley/Papanui Community Board

20 April 2016

 

 

9.        Deed of Lease Edgeware Croquet Club

Reference:

16/288257

Contact:

Lisa Barwood

Lisa.barwood@ccc.govt.nz

941 8320

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Shirley/Papanui Community Board to approve a new lease to Edgeware Croquet Club Incorporated (the 'Club') at St Albans Park.

Origin of Report

1.2       This report is staff generated at the request of the Club

2.   Significance

2.1       The decision(s) in this report low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by officers completing an assessment of significant. 

2.1.2   The community engagement and consultation outlined in this report reflect the assessment.

 

3.   Staff Recommendations

That the Shirley/Papanui Community Board:

1.         Grant a lease to Edgeware Croquet Club Incorporated over an area of approximately 2800m2 at St Albans Park being Part Reserve 4794 held as recreation reserve subject to the Reserves Act 1977 for a total term of 33 years including renewals and three-yearly rent reviews.

2.         Authorise the Property Consultancy Manager to negotiate, conclude and administer all further terms and conditions of the lease agreement.

 

4.   Key Points

4.1       This report supports the Council's Long Term Plan (2015 - 2025):

4.1.1   Activity: Recreation and Sports Facilities

·     Level of Service: 7.0.3 Support community based organisations and networks to develop, promote and deliver recreation and sport in Christchurch

4.2       The following feasible options have been considered:

·     Option 1 - Grant a New Lease (preferred option)

·     Option 2 - Decline Request to Grant New Lease

4.3       Option Summary - Advantages and Disadvantages (Preferred Option)

4.3.1   The advantages of this option include:

·     Continued provision of facilities for the playing of sport, namely croquet.

4.3.2   The disadvantages of this option include:

·     An area of recreation reserve occupied exclusively by a sports club.

 

 

5.   Context/Background

Request for Lease

5.1       Edgeware Croquet Club Incorporated was established in 1913.

5.2       A lease was granted to the Club in October 1994 which expired on 31 December 2012 with no further rights of renewal. Due to earthquake damage the lease was rolled over month to month, this enabled the Club to make a decision on the future of the club house. The Club have finished all repairs and did not go ahead with their plan to extend the club house or rebuild.

5.3       The lease area is depicted as Area A and B on the attached lease plan (refer to Attachment A).

5.4       The annual rent is $590.30 inclusive of GST and is calculated using the Council's Sports Lease Charges Policy, reviewed three-yearly.

5.5       The Club membership is comprised of 35 members and they also host casual groups wishing to play.

5.6       The Club has provided audited accounts and officers are satisfied that the Club is in a good financial position.

The Land

5.7       The leased area is approximately 2800m2 at St Albans Park held as Part Reserve 4794 having a total area of 5.7427 hectares being a recreation reserve subject to the Reserves Act 1977.

Delegations

5.8       The Council has delegated to Community Boards the authority to grant new leases on reserves pursuant to section 54 of the Reserves Act 1977. The proposed lease will be granted under the provisions of section 54(1) (b) (c) of that Act.

Parks Management Plan

5.9       The current Recreation Three Zone Reserves Management Plan approved by the Christchurch City Council in February 1987, provides for the activities:

·    Section 13 (d) 1. Leases and Licences - The whole or part of a reserve for outdoor recreation where the development and maintenance costs for the area are met by the organisation.

Public Advertising

5.10    There is no requirement to publicly advertise the granting of a new lease in accordance with the Reserves Act 1977 as the activity is in conformity with and contemplated by the approved management plan for the reserve.

Minister of Conservation Consent

5.11    The prior consent of the Minister of Conservation shall not be required before the administering body grants a lease or licence under subsection 54(1), where:

(a)  The administering body of a recreation reserve is a territorial authority or regional council; and

(b)  The reserve is vested in that territorial authority or regional council; and

(c)   A management plan for that reserve has been approved in accordance with section 41; and

(d)  The lease or licence is in conformity with and contemplated by that management plan.

 

6.   Option 1 - Grant a New Lease (preferred)

Option Description

6.1       To grant a new lease for a period of 33 years broken into renewal terms of 6+5 plus 6+5 plus 6+5 subject to there being no greater demand for some other sport or recreational activity that will provide a greater public benefit over that area of land identified on the attached plan (Attachment A)

Significance

6.2       The level of significance of this option is low consistent with section 2 of this report.  Engagement requirements for this level of significance are not required.

Impact on Mana Whenua

6.3       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

6.4       Club members and their invited guests are specifically affected by this option due to the continued need to provide facilities from which to participate in the recreational activity.  Their views support this request.

Alignment with Council Plans and Policies

6.5       This option is consistent with Council’s Plans and Policies

Financial Implications

6.6       Cost of Implementation - There are no costs to the Council other than staff time which is budgeted for.  An annual rental is being charged in accordance with Council's charging policy for sports club ground leases.

6.7       Maintenance / Ongoing Costs - not applicable

6.8       Funding source - not applicable

Legal Implications

6.9       A Deed of Lease will be prepared to document the lease arrangement. The Club will be responsible for the costs of preparing the new deed which is $250 plus GST.

Risks and Mitigations

6.10    The risk in granting a lease for a period of up to 33 years is that the Club may cease to operate. To mitigate the risk, the Club has requested the lease to be broken into terms of 6+5 plus 6+5 plus 6+5 which provides them an opportunity to determine any changes in the level of service they provide to their members. The lease documentation will protect the Council's interests on the reserve and provide measures for dealing with early termination or abandonment.

Implementation

6.11    Implementation dependencies  - Resolution by the Community Board

6.12    Implementation timeframe - Completion of lease documentation after resolution by Community Board.

Option Summary - Advantages and Disadvantages

6.13    The advantages of this option include:

·   Continued provision of facilities for the playing sport, namely croquet.

6.14    The disadvantages of this option include:

·   An area of recreation reserve occupied exclusively by a sports club.

7.   Option 2 - Decline Request to Grant New Lease

Option Description

7.1       Decline the request to grant a new lease and request Edgeware Croquet Club Incorporated to remove their buildings and improvements from the land and make good.

Significance

7.2       The level of significance of this option is low consistent with section 2 of this report.  Engagement requirements for this level of significance are not required.

Impact on Mana Whenua

7.3       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

7.4       Members of the Club are specifically affected by this option due to continued need to provide facilities from which to participate in the recreational activity.  Their views would not support this option.

Alignment with Council Plans and Policies

7.5       This option is inconsistent with Council’s Plans and Policies

7.5.1   Inconsistency - does not support the Council's Long Term Plan (2015 - 2025)

7.5.2   Reason for inconsistency - the Long Term Plan provides a level of service to support community based organisations and networks to develop, promote and deliver recreation and sport.

7.5.3   Amendment necessary - changes to the Long Term Plan that would not support providing spaces for residents to participate in outdoor recreation.

Financial Implications

7.6       Cost of Implementation - not quantified, however costs would include staff time and resources to facilitate the removal or on-sale of the building and reinstating the croquet greens to parks reserve.

7.7       Maintenance / Ongoing Costs - If the building was not removed and the croquet greens not filled in on the reserve, the Council could be forced to cover the costs for removal of the building and croquet greens, or ongoing maintenance if the building and greens were left in situ.

7.8       Funding source - there is no budget provided for the Council to facilitate this option.

Legal Implications

7.9       The current lease provides the guidelines to deal with the termination and non-renewal of the lease.

Risks and Mitigations

7.10    In the event of the lease terminating and no new lease being granted, the Council as Lessor will ensure that any other incoming Lessee will pay to the outgoing Lessee the value (as determined by the Lessor) of all buildings and other improvements to the Lessee.

7.11    The Council may require the Lessee to remove the improvements immediately following the termination of the lease. If the club does not have the financial resources to remove the improvements, the Council could find itself liable to remove the improvements from the reserve. One way to remove that risk is to approve the granting of a new lease.

Implementation

7.12    Implementation dependencies  - not applicable

7.13    Implementation timeframe - not applicable

Option Summary - Advantages and Disadvantages

7.14    The advantages of this option include:

·   Opening up the greenspace area of the reserve by removing buildings and croquet greens.

7.15    The disadvantages of this option include:

·   Displacing an established recreational activity from a park with purpose built infrastructure.

·   Financial implications to the Club in removing their building and establishing clubrooms elsewhere.

 

Attachments

No.

Title

Page

a  

BE631-Edgeware Croquet-New Lease Plan

32

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Lisa Barwood

Leasing Consultant

Approved By

Kathy Jarden

Angus Smith

Andrew Rutledge

Mary Richardson

Team Leader Leasing Consultancy

Manager Property Consultancy

Head of Parks

General Manager Customer & Community

  


Shirley/Papanui Community Board

20 April 2016

 

PDF Creator


Shirley/Papanui Community Board

20 April 2016

 

 

10.    Shirley/Papanui Community Board Projects Fund Report 2016/04/20

Reference:

16/391144

Contact:

Christine Lane

Christine.lane@ccc.govt.nz

941 5213

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Shirley/Papanui Community Board to consider whether it wishes to submit any Board projects to the Shirley/Papanui 2016/17 Strengthening Communities Fund for consideration.

Origin of Report

1.2       This report is staff generated as part of the 2016/17 funding round process.

2.   Significance

2.1       The decision(s) in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the number of people affected and/or with an interest.

2.1.2   Due to the assessment of low significance, no further community engagement and consultation is required.

 

3.   Staff Recommendations

That the Shirley/Papanui Community Board:

1.         Nominate Youth Recreation Project for $7,000 as a Board project to be considered for funding from the Shirley Papanui 2016/17 Strengthening Communities Fund.

2.         Nominate Edible Gardens for $4,500 as a Board project to be considered for funding from the Shirley Papanui 2016/17 Strengthening Communities Fund.

3.         Nominate Engagement with Community for $1,000 as a Board project to be considered for funding from the Shirley Papanui 2016/17 Strengthening Communities Fund.

4.         Nominate Community Pride Garden Award for $3,500 as a Board project to be considered for funding from the Shirley Papanui 2016/17 Strengthening Communities Fund.

5.         Nominate Community Service Awards 2017 for $4,000 as a Board project to be considered for funding from the Shirley Papanui 2016/17 Strengthening Communities Fund.

 

 

4.   Key Points

4.1       Attached to this report is a table that outlines potential Board projects that the Board may wish to put forward for consideration for the Shirley/Papanui 2016/17 Strengthening Communities Fund (Attachment A).  These projects were discussed with the Board at their workshop on 6 April 2016 and have been agreed as part of the Unit work programmes. A table summarising the Shirley/Papanui Community Board's project allocations for the past three years is also attached (Attachment B).

4.2       Community Boards are able to submit Board projects to the Strengthening Communities Fund to deliver or support community initiatives in their local community, particularly those projects which help achieve outcomes identified in Community Board Plans.

4.3       Board projects are assessed and considered along with all other applications received for the Strengthening Communities Fund.

4.4       The Shirley Papanui Community Board's Strengthening Communities Fund decision meeting is scheduled for 2 August 2016.

4.5       In some instances, the Board may prefer to allocate funding for some of the Board projects from their Discretionary Response Fund, rather than the Strengthening Communities Fund.

4.6       Community Boards have delegated authority from the Council to make final decisions on the Strengthening Communities Fund for their respective wards. All funding approved is for the period of September 2016 to August 2017.

4.7       The amount available for allocation in the Shirley Papanui 2016/17 Strengthening Communities Fund is $238,918.

 

Attachments

No.

Title

Page

a  

Shirley Papanui Community Board Strengthening Communities Fund 2016-17 - Board Projects to Consider

35

b  

Shirley Papanui Community Board - Board Bids History 2013/14 – 2015/16

37

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Christine Lane

Community Development Advisor

Approved By

Edwina Cordwell

Manager Community Governance - Shirley/Papanui

  


Shirley/Papanui Community Board

20 April 2016

 

PDF Creator


 

PDF Creator


Shirley/Papanui Community Board

20 April 2016

 

PDF Creator


Shirley/Papanui Community Board

20 April 2016

 

 

11.    Application to the Shirley/Papanui Community Board's 2015/16 Positive Youth Development Scheme - Northcote School Leadership Training

Reference:

16/356215

Contact:

Christine Lane

Christine.lane@ccc.govt.nz

941 5213

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Shirley Papanui Community Board to consider an application received for the Board's 2015/16 Youth Development Fund.

1.2       There is currently $3,835 remaining in this fund.

Origin of Report

1.3       This report is to assist the Community Board consider an application for funding from Northcote School.

2.   Significance

2.1       The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the number of people affected and/or with an interest.

2.1.2   Due to the assessment of low significance, no further community engagement and consultation is required.

 

3.   Staff Recommendations

Given that the application does not meet the criteria of the Board's Youth Development Fund which states that applicants must be aged 12 or over  it is recommended that the Shirley/Papanui Community Board:

1.         Declines a grant from its 2015/16 Youth Development Fund to Northcote School towards Leadership Training.

 

 

4.   Summary

4.1       Northcote School is applying on behalf of eight children aged between 10 and 11 years to participate in Leadership Training being provided at Papanui Youth Development on 24 - 25 May 2016. All eight students live within the Shirley Papanui Ward.

4.2       Northcote School is located in Tuckers road, Redwood. The community encompasses a range of socio economic groups. Northcote was a decile two school which has recently become a decile three school.

4.3       The eight children who will be attending the leadership training are identified leaders currently within Northcote School who support teachers and their peers.

4.4       The leadership training will consolidate and extend the current student leadership team into the future as these students move into the future. The training will include all areas of school life, family life and within the wider community. It is anticipated that these eight children will take more of a leadership role in partnership with the local community worker at the Friday night Paddington Park sports/games night held at Paddington Reserve weekly for the local community.

 

4.5       The following table provides a breakdown of the costs for Northcote School Leadership Training:

EXPENSES

Cost ($)

Leadership Training course fee for eight students

$874

Reliever teacher for 2 days - 1x teacher

$603

 

 

                                                                                                 Total

$1,477

 

4.6    This is the First time that Northcote School has applied for funding.

4.7    The application does not meet the criteria of the Board's Youth Development Fund 2015/16 which states that applicants must be 12 years and over.

 

Attachments

There are no attachments to this report.

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Christine Lane

Community Development Advisor

Approved By

Edwina Cordwell

Manager Community Governance - Shirley/Papanui

  


Shirley/Papanui Community Board

20 April 2016

 

 

12.    Application to the Shirley/Papanui Community Board's 2015/16 Positive Youth Development Scheme - Serena White

Reference:

16/381539

Contact:

Christine

Christine.lane@ccc.govt.nz

941 5213

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Shirley Papanui Community Board to consider an application received for the Board's 2015/16 Youth Development Fund.

1.2       There is currently $3,835 remaining in this fund.

Origin of Report

1.3       This report is to assist the Community Board consider an application for funding from Serena White.

2.   Significance

2.1       The decision(s) in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the number of people affected and/or with an interest.

2.1.2   Due to the assessment of low significance, no further community engagement and consultation is required.

 

3.   Staff Recommendations

That the Shirley/Papanui Community Board:

1.         Approves a grant of $500 from its 2015/16 Youth Development Fund to Serena White towards La Dance Tour 2016.

 

 

 

4.   Summary

4.1       A group of Christchurch dancers are going to America to take part in dance workshops which will cover a range of Jazz, Contemporary, Hip Hop, Tap, Ballet and Musical theatre with a performance from the Christchurch group at Disneyland on the last day of the trip.

4.2       Serena White is a teacher at the Anna Lee School of Dance. Serena has been dancing since she was six years old. Serena has a number of community interests through dance and the local young adults groups she attends weekly.

4.3       Serena is studying to be a primary school teacher and is in her first year at University.

4.4       Serena is going to use this experience to improve both her own dance knowledge and dance teaching so she can pass this knowledge on to those younger students within the dance community.

4.5       The following table provides a breakdown of the costs for Serena's trip:

EXPENSES

Cost ($)

Course Cost

$3,300

Airfares

$2,173

Resources (dance equipment)

$200

Insurance

$178

General Expenses

$500

 

 

                                                                                                 Total

$6,351

 

1.1.  This is the first time the applicant has applied for funding.

 

Attachments

There are no attachments to this report.

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Christine Lane

Community Development Advisor

Approved By

Edwina Cordwell

Manager Community Governance - Shirley/Papanui

  


Shirley/Papanui Community Board

20 April 2016

 

 

13.    Application to the Shirley/Papanui Community Board's 2015/16 Positive Youth Development Scheme - Casebrook Intermediate

Reference:

16/385128

Contact:

Christine Lane

Christine.lane@ccc.govt.nz

941 5213

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for to consider an application received for the Board's 2015/16 Youth Development Fund.

1.2       There is currently $3,835 remaining in this fund.

Origin of Report

1.3       This report is to assist the Community Board in considering an application for funding from Casebrook Intermediate School.

2.   Significance

2.1       The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the number of people affected and/or with an interest.

2.1.2   Due to the assessment of low significance, no further community engagement and consultation is required.

 

3.   Staff Recommendations

That the Shirley/Papanui Community Board:

1.         Approves a grant of $1,500 from its 2015/16 Youth Development Fund to Casebrook Intermediate towards Leadership Training.

 

 

4.   Summary

4.1       Casebrook Intermediate School has 350 students aged between 11 -13 years old. Casebrook Intermediate is "A school of opportunity" and staff ensure that this motto is lived and breathed through staff, students and the systems in place to value 'the whole child'. Leadership is one aspect of Casebrook's REP (Respect, Excellence and Perseverance) values that they apply and expect from the students within the school and wider community.

4.2       Casebrook Intermediate seeks to support the development of sustainable leadership culture within the school environment which it envisions has a positive flow on effect into the local communities and whanau. The programme operates from Papanui Youth Development (PYD) and has been used in the past with excellent results. The past students have found the course to be specific to the needs of emerging adolescent students and has enabled Casebrook the opportunity to develop leadership as a wider group to ensure the growth of both year seven and eight students.

4.3       Casebrook Intermediate have experienced real value from the Leadership team attending the PYD Programme. It is highly cost-effective and local which meets the school values.

4.4       Education Review Office (ERO) feedback in November 2015 confirmed the value of this course not just within the school but for the wider community.

4.5       The following table provides a breakdown of the costs:

EXPENSES

Cost ($)

Leadership course

$2565

                                                                                                 Total

$2565

 

4.6    This is the second time the applicant has applied for funding.

 

 

Attachments

There are no attachments to this report.

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Christine Lane

Community Development Advisor

Approved By

Edwina Cordwell

Manager Community Governance - Shirley/Papanui

  


Shirley/Papanui Community Board

20 April 2016

 

 

14.    Application to the Shirley/Papanui Community Board's 2015/16 Positive Youth Development Scheme - Reilly Jazz Makea and Jackson  Rowland Watt

Reference:

16/376130

Contact:

Helen Miles

Helen.miles@ccc.govt.nz

9418999

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Shirley Papanui Community Board to consider two applications received for the Board's 2015/16 Youth Development Fund.

1.2       There is currently $2,935 remaining in this fund.

Origin of Report

1.3       This report is to assist the Community Board to consider an application for funding from Reilly Jazz Makea and Jackson Rowland Watt.

2.   Significance

2.1       The decision(s) in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the number of people affected and/or with an interest.

2.1.2   Due to the assessment of low significance, no further community engagement and consultation is required.

 

3.   Staff Recommendations

That the Shirley/Papanui Community Board:

1.         Approves a grant of $500 from its 2015/16 Youth Development Fund to Reilly Jazz Makea towards representing New Zealand at the Junior Men's World Championships being held Midland Michigan USA in July 2016.

2.         Approves a grant of $500 from its 2015/16 Youth Development Fund to Jackson Rowland Watt towards representing New Zealand at the Junior Men's World Championships being held Midland Michigan USA in July 2016.

 

 

4.   Applicant 1 - Reilly Jazz Makea

4.1       The applicant, Reilly Makea is seeking financial support in assisting with costs of attending the World Championship being held in Midland, Michigan, USA from the 22nd - 30th July 2016 as part of the New Zealand Junior Black Sox's team. 

4.2       Reilly Makea is a 16 year old from Edgeware and currently attends Christchurch Boys High as a Year 12 Student.

4.3       Reilly has been playing softball since the age of four years and joined the Papanui Tigers club last year when he moved from Wellington.  Reilly currently plays for Christchurch Boys High, and was selected for the U17 and U19 Canterbury team and the Canterbury Red Sox's softball team

4.4       Reilly currently trains approximately 20 hours a week and his goal is to become a Black Sox player by the time he is 20 years.  The Junior World's competition will give Reilly experience of playing against top players and looking at different styles and techniques.

4.5       Reilly and his family are busy fundraising; having raffles, assisting with the running of Housie and hosting a quiz night.  Reilly has an older brother who lives in Wellington who has also made the Junior Black Sox team.   Reilly also coached an under 16 girls' team for Papanui Softball this summer.

4.6       The following table provides a breakdown of the costs for Reilly Jazz Makea:

EXPENSES

Cost ($)

Junior Men's World Series

6400.00

 

 

 

 

                                                                                                 Total

$6400.00

 

4.7    This is the first time the applicant has applied for funding.

5.   Applicant 2 - Jackson Rowland Watt

5.1       The applicant, Jackson Watt is seeking financial support in assisting with costs of attending the World Championship being held in Midland, Michigan, USA from the 22nd - 30th  July 2016 as part of the New Zealand Junior Black Sox's team. 

5.2       Jackson Watt is an 18 year old from Redwood and has just got a job working at Fastways post.  Last year he was in Year 13 at Christchurch Boys High.  Jackson is doing some training around sales and hopes to get a sales position in the future.

5.3       Jackson has been playing softball since the age of five years with the Papanui Tigers club.  Jackson last season played for Boys high, and was selected for the U19 Canterbury team and the Canterbury Red Sox's softball team.

5.4       Jackson currently trains approximately 20 hours a week and his goal is to become a Black Sox. Jackson is travelling to North America in June for a season with the Bloomington Stix, a top Illinois club.  Jackson will not receive a wage whilst a player for the club and will join the New Zealand team in July for the championships before returning to the club.  He hopes this experience will assist him in reaching his goal of becoming a Black Sox.  

5.5       Jackson and his family are busy fundraising; having raffles, assisting with the running of Housie and hosting a quiz night.  Jackson also coached an under 16 girls' team for Papanui Softball this summer.

5.6       The following table provides a breakdown of the costs for Jackson Rowland Watt:

EXPENSES

Cost ($)

Junior Men's World Series

6400.00

 

 

 

 

                                                                                                 Total

$6400.00

 

5.7       This is the first time the applicant has applied for funding.

 

 

David Walker

 

Attachments

There are no attachments to this report.

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Helen Miles

Community Recreation Advisor

Approved By

Edwina Cordwell

Manager Community Governance - Shirley/Papanui

  


Shirley/Papanui Community Board

20 April 2016

 

 

15.    Shirley/Papanui Community Board Ward Area Update

Reference:

16/394109

Contact:

Judith Pascoe

Judith.pascoe@ccc.govt.nz

941 5414

 

 

1.   Board and Community Activities

 

1.1       Community Board Seminar - 4pm, Wednesday 27 April 2016, Papanui Boardroom

1.2       Annual Plan Community Forum - 4.30pm, Thursday 28 April 2016 at the Northcity Church.

1.3       Small Grants Fund Assessment Committee - Wednesday 10 August 2016.

1.4       Combined Community Board Forum - 5.30pm, Tuesday 26 April 2016, Committee Room 2, Civic

 

2.   Upcoming Community Events

2.1       Papanui Inter-agency Community Network Meeting - 10.30am, Friday 22 April 2016, Papanui Boardroom.

2.2       Anzac Day - Monday 25 April 2016, 6.15am at Cranmer Square, 10am at the Papanui RSA Clubrooms.

 

3.   Community Board Advisor's Update

3.1       Information sent to the Board recently included:

·      SCIRT Communications Snapshot

·      Shirley/Papanui Project Update

·      Update on the Marshland/Lower Styx intersection improvements & bridge upgrade

3.2       Funding Meetings

·      Shirley/Papanui Community Board Strengthening Communities Fund Grants decision meeting - Wednesday 3 July

·      Shirley/Papanui Small Grants Assessment Committee meeting - Wednesday 10 August 2016.  A Board resolution is needed for this meeting.

Staff Recommendation

That the Shirley/Papanui Community Board resolves to hold a meeting of the Shirley/Papanui Small Grants Assessment Committee on Wednesday 10 August 2016 at 4pm to approve funding applications to the Shirley/Papanui Small Grants Fund.

3.3       Shirley/Papanui Community Board Submission re Rutland Street Parking

The Shirley/Papanui Community Board wishes to make a submission to the ITE Committee meeting of 5 May 2016 regarding the proposed changes to Rutland Street Parking (Chapter Street to Weston Road) as part of the Papanui Parallel project. The Board agreed at their meeting of 6 April 2016 that the Chairperson should prepare this submission.

A copy of this submission is attached to this report (refer Attachment A).

 

 

 

 

Staff Recommendation

The Shirley/Papanui Community Board endorse the submission to the Infrastructure, Transport and Environment Committee meeting of 5 May regarding the proposed changes to Rutland Street Parking (Chapter Street to Weston Road) as part of the Papanui Parallel project as prepared by the Board Chair.

 

4.   Funding Update

4.1       Refer to Attachment B.

5.   Customer Service Request (CSR) Statistics for the Shirley/Papanui Ward

5.1       Refer to Attachments C and D.

 

 

6.   Staff Recommendations

That the Shirley/Papanui Community Board:

1.         Receive the report.

 

 

Attachments

No.

Title

Page

a  

Shirley Papanui Community Board - 20 April 2016 - Board Submission to the ITE Committee on the Papanui Parallel Cycleway Project

51

b  

Shirley Papanui Community Board DRF and PYDS Tracker 2015-16 as at 7 April 2016

52

c  

Shirley Papanui Community Board - 20 April 2016 - CSRs by Type, Subtype Counts per Community Board from 1-31 March 2016

53

d  

Shirley Papanui Community Board - 20 April 2016 - Streets Maintenance Charts - Shirley/Papanui Ward from 1-31 March 2016

56

 

 

Signatories

Author

Judith Pascoe

Community Board Advisor

Approved By

Edwina Cordwell

Manager Community Governance - Shirley/Papanui

  


Shirley/Papanui Community Board

20 April 2016

 


Shirley/Papanui Community Board

20 April 2016

 


Shirley/Papanui Community Board

20 April 2016

 


 


 


Shirley/Papanui Community Board

20 April 2016

 

 


Shirley/Papanui Community Board

20 April 2016

 

 

16.  Elected Member Information Exchange

 

This item provides an opportunity for Board Members to update each other on recent events and/or issues of relevance and interest to the Board.

 

 

 

17.  Question Under Standing Orders

 

Any member of the local authority may at any meeting of the local authority at the appointed time, put a question to the Chairperson, or through the Chairperson of the local authority to the Chairperson of any standing or special committee, or to any officer of the local authority concerning any matter relevant to the role or functions of the local authority concerning any matter that does not appear on the agenda, nor arises from any committee report or recommendation submitted to that meeting.

 

Wherever applicable, such questions shall be in writing and handed to the Chairperson prior to the commencement of the meeting at which they are to be asked.