Shirley/Papanui Community Board

Open Minutes

 

 

Date:                                     Wednesday 6 April 2016

Time:                                    4.00pm

Venue:                                 Board Room, Papanui Service Centre,
Corner Langdons Road and Restell Street, Papanui

 

 

Present

Chairperson

Deputy Chairperson

Members

Mike Davidson

Aaron Keown

Jo Byrne

Pauline Cotter

Ali Jones

Emma Norrish

Barbara Watson

 

 

4 April 2016

 

 

 

 

 

Judith Pascoe

Community Board Advisor

941 5414

judith.pascoe@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Shirley/Papanui Community Board

06 April 2016

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

 

The agenda was dealt with in the following order.

1.   Apologies

Part C

An apology for early departure was accepted from Barbara Watson.

 

Member Davidson/Member Jones                                                                                                                  Carried

2.   Declarations of Interest

Part B

There were no declarations of interest recorded.

 

3.   Confirmation of Previous Minutes

Part C

Community Board Resolved SPCB/2016/00021

That the minutes of the Shirley/Papanui Community Board meeting held on Wednesday, 16 March 2016 be confirmed.

Member Norrish/Member Watson                                                                                                                     Carried

 

4.   Deputations by Appointment

Part B

4.1       Positive Youth Development Scheme Report – Ashley Kate Stuart

Ms Stuart reported back to the Board regarding her participation in the New Zealand University Delegation to the Harvard National Model United Nations HNMUN Conference held in Boston, USA in January 2016.

             The Chairperson thanked Ms Stuart for her deputation.

 

4.2       Positive Youth Development Scheme Report – Kingston Heitia-Brett

             Mr Heitia-Brett did not attend.

 

4.3       Marshland Road Pedestrian Refuge Island

Mr Ralph Ross spoke on behalf of the Shirley Residents' Association regarding the Marshland Road pedestrian refuge island.  (Clause 15 refers.)

Mr Ross advised that the Residents' Association supported the proposed pedestrian refuge island but expressed its concerns about visibility issues over the location of the bus stop in relation to the proposed refuge island.

             The Chairperson thanked Mr Ross for his deputation.

 

4.4       Malvern Park Fitness Trail Proposal

Mr Philip Haythornthwaite was granted speaking rights by the Chairperson and expressed his concerns regarding the apparent  lack of footpath connections to enable easy wheelchair access to the proposed fitness equipment and the lack of mobility parking near the entrance to the proposed trail. (Clause 8 refers.)

Mr Haythornthwaite was also concerned about ease of access to the existing public toilets for disabled persons and their carers.

             The Chairperson thanked Mr Haythornthwaite for his deputation.

 

5.   Presentation of Petitions

Part B

There was no presentation of petitions.   

6.   Staff Briefings

 

The briefing from Ms Carolyn Robertson, Head of Libraries and Information Unit, was postponed until a later date.

 

7.   St James Park Croquet Club - Deed of Lease

 

The Board considered a report seeking its approval of a new lease for the St James Park Croquet Club Incorporated at St James Park.

 

 

 

Staff Recommendations and Community Board Decision SPCB/2016/00022

Part C

The Shirley/Papanui Community Board under delegated authority from the Council, resolved to:

1.         Grant a lease over an area of approximately 2846m2 at St James Park being comprised of Certificate of Title 669/32, Lot 24 DP377, Lot 26 DP2247, Lot 3-4 DP10794, Lot 3 DP17668, Part Lot 1-2 DP3056, Part Lot 29 DP377 and Part Lot 2 DP4731 having a total area of 3.6295 hectares held as recreation reserve subject to the Reserves Act 1977 for 33 years broken into three terms of 11 years each with three-yearly rent reviews.

2.         Authorise the Property Consultancy Manager to negotiate, conclude and administer all further terms and conditions of the lease agreement.

Member Keown/Member Watson                                                                                                                     Carried

 

 

8.   Malvern Park Fitness Trail Proposal

 

The Board considered a report seeking its approval of the landscape concept plan for the proposed fitness trail at Malvern Park, St Albans to be funded by the community.

 

 

The Shirley/Papanui Community Board discussed the options for the proposed fitness trail and resolved to adopt the staff recommendations and requested further information on the points raised by Mr Haythornthwaite in his deputation. (Clause 4.4 refers)

 

Staff Recommendations and Community Board Decision SPCB/2016/00023

Part C

The Shirley/Papanui Community Board resolved to

1.         Approve a fitness trail at Malvern Park (as community funding allows).

2.         Approve the landscape concept plan for a fitness trail at Malvern Park.

Member Keown/Member Cotter                                                                                                                        Carried

 

Community Board Decision SPCB/2016/00024

Separate to this project the Board requested staff provide an Information Memo with an update on the type and condition of the existing toilets in Malvern Park with a view to providing appropriate accessibility for all users of Malvern Park.

Member Byrne/Member Norrish                                                                                                                        Carried

 

Community Board Decision SPCB/2016/00025

The Board also requested that staff investigate the option of suitable mobility parking connecting to the entry path to the fitness trail on Malvern Street.

Member Cotter/Member Watson                                                                                                                       Carried

 

 

9.   Proposed Bus Passenger Shelter Installations Shirley/Papanui

 

The Board considered a report seeking its approval for the installation of bus passenger shelters at five bus stop locations within the Shirley/Papanui ward that have either received approval from, or where there was no response to the consultation by the owner or occupier of the adjacent property to the proposed bus passenger shelter.

 

 

 

Staff Recommendations and Community Board Decision SPCB/2016/00026

Part C

The Shirley/Papanui Community Board resolved to:

1.         Receive the information in the staff report.

2.         Approve the installation of bus shelters at the following locations:

a.         482A Innes Road,

b.         578 Barbadoes Street,

c.         25 Briggs Road,

d.         183 Harewood Road, and

e.         8 Richill Street (Belfast Medical Centre).

Member Keown/Member Cotter                                                                                                                        Carried

 

 

10. Hills Road Proposed Cycle Lanes, No Stopping Restrictions and Bus Stop markings

 

The Board considered a report seeking

a)             Its approval of the no stopping restrictions and bus stop markings on Hills Road, and

b)             Its recommendation to the Council that the Council approves the cycle lanes on Hills Road.

 

The Shirley/Papanui Community Board considered the report and recognised the need for cycle lanes to provide safer travel for cyclists but felt that the condition of the road surface subsequent to the  Stronger Christchurch Infrastructure Rebuild Team (SCIRT) works was unsatisfactory in some parts of Hills Road.

The Board was concerned at the possible additional expense of repainting should remediation of the road surface occur following the installation of the new road markings.

Therefore in the interests of safety, the Board decided to adopt the staff recommendations noting the unsatisfactory condition of the road and requesting information on whether further remediation was planned and, if so, then the timelines for completion.

 

Staff Recommendations and Community Board Decision SPCB/2016/00027

Part C

The Shirley/Papanui Community Board resolved to:

1.         Revoke all existing parking and stopping restrictions currently located on the west side of Hills Road commencing at its intersection with Warrington Street and extending in a northerly direction to its intersection with Akaroa Street.

2.         Revoke all existing parking and stopping restrictions currently located on the east side of Hills Road commencing at its intersection with Acheson Avenue and extending in a southerly direction to its intersection with Shirley Road;

3.         Approve that the stopping of vehicles be prohibited at any time on the west side of Hills Road commencing at its intersection with Warrington Street and extending in a northerly direction to its intersection with Aylesford Street;

4.         Approve that the stopping of vehicles be prohibited at any time on the west side of Hills Road commencing at its intersection with Spurway Place and extending in a northerly direction for a distance of 10 metres.

5.         Approve that a marked bus stop be installed on the west side of Hills Road commencing at a point 10 metres north of its intersection with Spurway Place and extending in a northerly direction for a distance of 14 metres.

6.         Approve that the stopping of vehicles be prohibited at any time on the west side of Hills Road commencing at a point 24 metres north of its intersection with Spurway Place and extending in a northerly direction for a distance of 4 metres.

7.         Approve that the stopping of vehicles be prohibited at any time on the west side of Hills Road commencing at a point 260 metres north of its intersection with Spurway Place and extending in a northerly direction for a distance of 20 metres.

8.         Approve that the stopping of vehicles be prohibited at any time on the west side of Hills Road commencing at its intersection with Whitehall Street and extending in a northerly direction to its intersection with Akaroa Street.

9.         Approve that the stopping of vehicles be prohibited at any time on the east side of Hills Road commencing at its intersection with Shirley Road and extending in a northerly direction for a distance of 56.5 metres.

10.       Approve that the stopping of vehicles be prohibited at any time on the east side of Hills Road commencing at its intersection with Ailsa Street and extending in a northerly direction for a distance of 12.5 metres.

11.       Approve that a marked bus stop be installed on the east side of Hills Road commencing at a point 12.5 metres north of its intersection with Ailsa Street and extending in a northerly direction for a distance of 14 metres.

The Board noted the unsatisfactory condition of Hills Road following the Stronger Christchurch Infrastructure Rebuild Team (SCIRT) works and asked whether this has been identified by the Council as needing remediation and requested that staff provide information to the Board prior to the May Council meeting.

Member Cotter/Member Byrne                                                                                                                          Carried

 

Staff Recommendations and Community Board DecisioniSPCB/2016/00028

Part A

The Shirley/Papanui Community Board decided to recommend to the Council that it:

1.         Revoke any special vehicle lane provisions for the use of north bound cyclists only, on the western side of Hills Road commencing at its intersection with Warrington Street and extending in a northerly direction to its intersection with Akaroa Street;

2.         Revoke any special vehicle lane provisions for the use of south bound cyclists only, on the eastern side of Hills Road commencing at its intersection with Acheson Avenue and extending in a southerly direction to its intersection with Shirley Road;

3.         Approve that the special vehicle lanes for the use of north bound cyclists only be installed on the west side of Hills Road commencing at its intersection with Warrington Street and extending in a northerly direction to its intersection with Akaroa Street;

4.         Approve that the special vehicle lanes for the use of south bound cyclists only be installed on the east side of Hills Road commencing at its intersection with Akaroa Street and extending in a southerly direction to its intersection with Shirley Road.

Member Cotter/Member Byrne                                                                                                                          Carried

 

11. Sawyers Arms Road, Greywacke Road and Logistics Drive Traffic Controls and Parking Restrictions

 

The Board considered a report seeking

a)             That the Shirley/Papanui Community Board approves the no stopping restrictions on Sawyers Arms Road and Greywacke Road and the Give Way control on Greywacke Road, and

b)             Its recommendation to the Council that the Council approves the shared path on Greywacke Road.

 

The Shirley/Papanui Community Board considered the report on the no stopping restrictions and Give Way control as well as the installation of a shared path on Greywacke Road for cyclists and pedestrians and resolved to adopt the staff recommendations.

 

Staff Recommendations and Community Board Decision SPCB/2016/00029

Part C

The Shirley/Papanui Community Board resolved to:

1.         Approve that a Give Way control be placed against Greywacke Road at its intersection with Sawyers Arms Road;

2.         Approve that the stopping of vehicles be prohibited at any time on the southern side of Greywacke Road commencing at its intersection with Sawyers Arms Road and extending in an easterly direction for a distance of 30 metres;

3.         Approve that the stopping of vehicles be prohibited at any time on the northern side of Greywacke Road commencing at its intersection with Sawyers Arms Road and extending in an easterly direction for a distance of 30 metres;

4.         Approve that the stopping of vehicles be prohibited at any time on the eastern side of Sawyers Arms Road commencing at its intersection with Greywacke Road and extending in a northerly direction for a distance of 60 metres;

5.         Approve that the stopping of vehicles be prohibited at any time on the eastern side of Sawyers Arms Road commencing at its intersection with Greywacke Road and extending in a southerly direction for a distance of 60 metres;

Member Norrish/Member Byrne                                                                                                                        Carried

 

Staff Recommendations and Community Board Recommendation SPCB/2016/00030

Part A

The Shirley/Papanui Community Board decided to recommended to the Council that it:

1)             Approve a shared path for the use of cyclists and pedestrians be installed on the south side of Greywacke Road commencing at its intersection with Johns Road and extending in a westerly direction to its intersection with Sawyers Arms Road.

Member Norrish/Member Byrne                                                                                                                        Carried

 

12. Acheson Avenue Proposed P15 Parking

 

The Board considered a report seeking its approval of the installation of P15 parking restrictions on Acheson Avenue outside of a local dairy.

 

Staff Recommendations and Community Board Decision SPCB/2016/00031

Part C

The Shirley/Papanui Community Board resolved to

1.         Revoke any time limited parking on the northern side of Acheson Avenue commencing at a point 12 metres west of its intersection with Emmett Street and extending in a westerly direction for a distance of 13 metres;

2.         Approve that the parking of vehicles be restricted to a maximum period of 15 minutes on the northern side of Acheson Avenue commencing at a point 12 metres west of its intersection with Emmett Street and extending in a westerly direction for a distance of 13 metres. 

Member Watson/Member Byrne                                                                                                                        Carried

 

 

13. Cavendish Road Proposed No Stopping Restriction

 

The Board considered a report seeking its approval of the proposed "No Stopping" restrictions on Cavendish Road.

 

Staff Recommendations and Community Board Decision SPCB/2016/00032

Part C

The Shirley/Papanui Community Board resolved to:

1.         Revoke all existing parking and stopping restrictions currently located on the east side of Cavendish Road commencing at its intersection with Barnes Road and extending in a northerly direction for a distance of 36 metres.

2.         Approve that the stopping of vehicles be prohibited at any time on the east side of Cavendish Road commencing at its intersection with Barnes Road and extending in a northerly direction for a distance of 36 metres.

Member Keown/Member Watson                                                                                                                     Carried

 

 

14. Westminster Street Proposed Pedestrian Refuge Island and No Stopping Restrictions

 

The Board considered a report seeking its approval of the proposed pedestrian refuge island and "No Stopping" restrictions on Westminster Street.

 

The Board further discussed the need for additional crossing points for schools and pre-schools in Fergusson Avenue and Thames Street. The Traffic Engineer agreed to provide information on the feasibility and time frame for these crossing points.

 

Staff Recommendations and Community Board Decision SPCB/2016/00033

Part C

The Shirley/Papanui Community Board resolved to:

1.         Approve that a central pedestrian refuge island be constructed on Westminster Street, north-east of its intersection with Mahars Road in accordance with Attachment A.

2.         Revoke all existing parking and stopping restrictions on the north-west side of Westminster Street commencing at its intersection with Mahars Road and extending in a north-easterly direction for a distance of 136 metres.

3.         Revoke all existing parking and stopping restrictions on the south-east side of Westminster Street commencing at a point 205 metres south-west of its intersection with Whitehall Street and extending in a south-westerly direction for a distance of 97 metres.

4.         Approve that the stopping of vehicles be prohibited at any time on the north-west side of Westminster Street commencing at its intersection with Mahars Road and extending in a north-easterly direction for a distance of 14 metres;

5.         Approve that the stopping of vehicles be prohibited at any time on the north-west side of Westminster Street commencing at a point 58 meters north-east of its intersection with Mahars Road and extending in a north-easterly direction for a distance of 78 metres;

6.         Approve that the stopping of vehicles be prohibited at any time on the south-east side of Westminster Street commencing at a point 205 metres south-west of its intersection with Whitehall Street and extending in a south-westerly direction for a distance of 97 metres.

Member Norrish/Member Byrne                                                                                                                        Carried

 

Member Watson left the meeting at 5.12 pm.

Member Watson returned to the meeting at 5.14 pm.

 

15. Marshland Road Pedestrian Refuge Island

 

The Board considered a report seeking its approval of a pedestrian refuge island with kerb build out and "No Stopping" restrictions on Marshland Road close to its intersection with Hercules Street.

 

The Board discussed the location of the bus stop in relation to the proposed pedestrian refuge island and the kerb build out noting concerns with visibility for pedestrians using the crossing. The Board also noted the comments made in the deputation by the Shirley Residents Association (Clause 4.3 refers).

 

Staff Recommendations and Community Board Decision SPCB/2016/00034

Part C

The Shirley/Papanui Community Board resolved to :

1.         Approve that a central pedestrian refuge island with associated kerb extensions be constructed on Marshland Road close to its intersection with Hercules Street in accordance with Attachment A.

2.         Approve that any parking or stopping restrictions on the western side of Marshland Road commencing at its intersection with Hercules Street and extending in a southerly direction for a distance of 24 metres be revoked.

3.         Approve that the stopping of vehicles be prohibited at any time on the western side of Marshland Road commencing at its intersection with Hercules Street and extending in a southerly direction for a distance of 24 metres.

Member Keown/Member Norrish                                                                                                                      Carried

 

Community Board Decision SPCB/2016/00035

Part C

             The Board requested that staff provide a memo with options for moving the bus stop either              north or south of the refuge or to indent the bus stop and relocate the shelter on to Shirley              Service Centre land to improve pedestrian visibility.

Member Watson/Member Byrne                                                                                                                        Carried

 

Member Byrne left the meeting at 5.17 pm.

Member Byrne returned to the meeting at 5.19 pm.

 

16. Application to the Shirley/Papanui Community Board's Discretionary Response Fund 2015/16 - Papanui Anzac Day Celebration Application 2016

The Board considered an application for funding from The Papanui Returned and Services Association     Incorporated for a grant towards the 2016 ANZAC Day community remembrance service.

 

The Shirley/Papanui Community Board considered the application for funding and noted the staff recommendation of $1,200 but resolved to increase the amount to $2,000 in recognition of the importance of ANZAC Day commemorations to the community.

 

Community Board Decision SPCB/2016/00036

Part C

The Shirley/Papanui Community Board resolved to:

             Approve a grant of Papanui Returned Services Association for $2,000 towards the 2016 ANZAC Community Service.

Member Jones/Member Cotter                                                                                                                           Carried

 

17. Community Board Area Update

 

17.1    2016/17 Draft Annual Plan Consultation

The Board thanked Emma Norrish for compiling the feedback received from the Belfast and Mairehau community events and requested that staff compile a list of issues for Annual Plan discussions, including issues supplied by Board members.

 

                The Shirley/Papanui Community Board forum is on Thursday 28 April 2016 at 5pm at the                 Northcity Church.

 

17.2    Neighbourhood Trust AGM

Board members and staff attended the Neighbourhood Trust AGM.

 

17.3    Pedestrian Safety Issues on Kensington Avenue and Westminster Street

Two letters regarding these issues were tabled at the Board meeting of 16 March 2016.

A reply from the Traffic Engineer giving the reasons for the chosen location of the pedestrian refuge island on Westminster Street was circulated to Board members.  This reply            has been forwarded to both letter writers.

 

17.4    ANZAC Day Services

The Board as a whole agreed to attend the Papanui Memorial service with the wreath to be laid by the Board Chairperson. Barbara Watson will represent the Board at the Dawn Service in Cranmer Square.

 

         17.5        School Speed Zone for Mahars Road

 

Community Board Decision SPCB/2016/00037

Part C

The Board requested that staff provide information on extending the school speed zone on Innes Road to include Mahars Road  from Innes Road to Westminster Street for the benefit of Mairehau Primary School.

Member Norrish/Member Byrne                                                                                                                        Carried

 

Community Board Decision SPCB/2016/00038

Part A

The Board further suggested that the Council submits to the appropriate government department to legislate for appropriate speed zones around all school zones within New Zealand.

Member Norrish/Member Byrne                                                                                                                        Carried

 

         17.6       Board Room

 

The Board discussed the Board Room and wished to update the overall image and presentation of the room.

 

Community Board Resolved SPCB/2016/00039

Part C

The Board agreed to funding of up to $400 from the Discretionary Response Fund to be allocated to photo framing for the Board group photos for the Board Room.

Member Jones/Member Cotter                                                                                                                           Carried

 

 

18. Elected Member Information Exchange

Part B

·         A request from the community for a Right Turning Arrow for Innes/Cranford Street intersection.

·         Shirley Community Centre - information requested on timelines for the tender process.

·         Information requested on the timeline for the build of the Belfast Library.

·         The Chairperson to write to Environment Canterbury expressing the Board's concern at the proposed increase in bus fares.

·         Petrol Station expansion St Albans - request for access to information on Publicly Notified non-residential consents within the Shirley/Papanui ward.

·         St Albans Pavilion and toilets to be an Annual Plan submission.  Information to be requested on the condition of the turf.

·         Taunton Green Parking Issues.  To be forwarded to staff.

·         Rutland Street and Papanui Parallel.  A copy of the petition received to be sent to all Board members and the Chairperson to write a submission to the ITE Committee.

·         St Albans Community Centre - The temporary facility is to be removed. A solution for temporary accommodation to be investigated.

·         Complaint regarding the condition of trees in Dudley Street. Information regarding this to be requested from staff.

19. Questions Under Standing Orders

Part B

There were no questions under standing orders at this meeting.

 

 

    

Meeting concluded at 6.56pm.

 

CONFIRMED THIS 20th DAY OF APRIL 2016.

Mike Davidson

Chairperson