Spreydon/Heathcote Community Board

Open Minutes

 

 

Date:                                     Friday 15 April 2016

Time:                                    8.00am

Venue:                                 Boardroom, Beckenham Service Centre,
66 Colombo Street, Beckenham

 

 

Present

Chairperson

Deputy Chairperson

Members

Karolin Potter

Melanie Coker

Phil Clearwater

Helene Mautner

Tim Scandrett

Rik Tindall

 

 

12 April 2016

 

 

 

 

 

Faye Collins

Community Board Advisor

941 5108

faye.collins@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Spreydon/Heathcote Community Board

15 April 2016

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

 

The agenda was dealt with in the following order.

1.   Apologies

Part C

There were no apologies.

2.   Declarations of Interest

Part B

There were no declarations of interest recorded.

3.   Confirmation of Previous Minutes

Part C

Community Board Resolved SHCB/2016/00023

That the minutes of the Spreydon/Heathcote Community Board meeting held on Tuesday, 5 April 2016, be confirmed.

Member Scandrett/Member Clearwater                                                                                                         Carried

 

4.   Deputations by Appointment

Part B

4.1       Jack Hinton Drive - Parking Restrictions

Ms Debbie Mora addressed the Board about the possibility for creating additional parking in the Addington area by removing the yellow lines along Jack Hinton Drive.  Ms Mora stated that no parking restrictions along the road was understandable when events are being held, but that she considers that useful parking could be made available during the daytime, with temporary restrictions put  in place by using road cones during events.

 

The Chairperson thanked Ms Mora for her presentation.

 

Community Board Resolved SHCB/2016/00024

Part B

The Spreydon/Heathcote Community Board decided to:

Request staff advice on the removal of parking restrictions on Jack Hinton Drive in order to provide additional daytime parking.

Member Clearwater/Member Coker                                                                                                                 Carried

 

 

4.2       Earthquake Commission - Update

Keith Land, Head of Canterbury Land Settlement, Earthquake Commission (EQC), addressed the Board and provided details regarding progress of the EQC Land Settlement Programme.

The Chairperson, on behalf of the Board, thanked Mr Land for his presentation.

 

4.3       Scott's Drain, Bowenvale Avenue

Robert Liebert addressed the Board on the condition of Scott's Drain along Bowenvale Avenue.

He expressed concern at the condition of the boxed drain that crosses his property and that in his opinion repair work was the responsibility of the Council.

The Chairperson, on behalf of the Board, thanked Mr Liebert for his deputation.

The Board heard from Council drainage staff regarding open drains, and responsibilities for maintenance.  A Lined Drains Condition Assessment is being undertaken that will look at the state of open drains and inform the requirements for repairs and maintenance.

Community Board Resolved SHCB/2016/00025

Part B

The Spreydon/Heathcote Community Board decided:

That in expectation of the Lined Drains Condition Assessment being completed, to request that staff provide advice to the Board on the state of Scott's Drain, particularly at 49 Bowenvale Avenue, and on proposals  for repairs.

Member Coker/Member Mautner                                                                                                                     Carried

5.   Presentation of Petitions

Part B

There was no presentation of petitions.  

6.   Correspondence

 

Staff Recommendations

That the Board receives the information in the correspondence report dated 15 April 2016 from Lower Cashmere Residents' Association.

 

Community Board Resolved SHCB/2016/00026

Part B

The Board received the information in the correspondence report dated 15 April 2016 from Lower Cashmere Residents' Association relating to Hoon Hay Road, and Rose Street.

Member Tindall/Member Potter                                                                                                                         Carried

 

7.   Spreydon/Heathcote Community Board Extraordinary Vacancy - Resignation of Chairperson Paul McMahon

 

The Board discussed  the vacancy arising from the resignation of Board member and Chairperson Paul McMahon.

 

Staff Recommendations

That the Spreydon/Heathcote Community Board:

(a)              Receives the notification of Paul McMahon's resignation to the Chief Executive Officer.

(b)             Resolves pursuant to section 117(3)(b) of the Local Electoral Act 2001 to leave

unfilled the extraordinary vacancy created by the resignation of Paul McMahon, and that the Chief Executive Officer be requested to immediately give public notice of that decision;

 or

(c)               Resolves to appoint a person for the unexpired balance of the current triennium created by the resignation of Paul McMahon, as provided in section 117(3)(a) of the Local Electoral Act 2001.

                    and

(d)              Adopts by resolution, which system of voting it will use to elect a Chairperson, that is System A or System B.

(e)              Proceeds to elect a Chairperson, and if required a Deputy Chairperson.

 

 

 

7.1 Received Notification of Resignation of Paul McMahon

 

The Board resolved to receive notification of the resignation of Paul McMahon.

 

Community Board Resolved SHCB/2016/00027

Part C

Member Tindall/Member Scandrett                                                                                                                   Carried

 

7.2 Resolution to Leave a Vacancy on the Board

 

The Board discussed the staff recommendations in item 7. above regarding the vacancy arising from the recent resignation of Paul McMahon.

 

Community Board Resolved SHCB/2016/00028

Part C

The Board resolved:

Pursuant to section 117(3)(b) of the Local Electoral Act 2001 to leave unfilled the extraordinary vacancy created by the resignation of Paul McMahon, and that the Chief Executive Officer be requested to immediately give public notice of that decision.

Member Scandrett/Member Clearwater                                                                                                         Carried

Member Tindall requested that his vote be recorded against the above decision.

 

7.3 Resolution on the Voting System for the Role of Chairperson

 

The Board discussed which voting system (System A or B) would be used to elect a Chairperson.

 

Community Board Resolved SHCB/2016/00029

Part C

The Board resolved to use System B pursuant to clause 25(4) of Schedule 7 of the Local Government Act 2002, to elect a new Chairperson.

Member Coker/Member Clearwater                                                                                                                 Carried

Member Tindall requested that his vote be recorded  against the above decision.

 

7.4 Election of a Chairperson

 

Nominations were called for the position of Chairperson.

Karolin Potter was nominated by Helene Mautner, seconded by Tim Scandrett.

No other nomination was received.

 

Community Board Resolved SHCB/2016/00030

Part C

The Board resolved:

That Member Potter be elected as the Chairperson of the Spreydon/Heathcote Community Board for the remainder of the 2013/2016 term.

Member Mautner/Member Scandrett                                                                                                              Carried

 

Karolin Potter then took the oral declaration as Chairperson of the Spreydon/Heathcote Community Board in the presence of the Community Board Adviser, representing the Chief Executive, and assumed the chair for the remainder of the meeting.

 

7.5 Election of a Deputy Chairperson

 

Nominations were called for the position of Deputy Chairperson.

Member Coker was nominated by Member Potter, seconded by Member Clearwater. 

No other nomination was received.

 

Community Board Resolved SHCB/2016/00031

Part C

The Board resolved:

That Member Coker be elected as the Deputy Chairperson of the Spreydon/Heathcote Community Board for the remainder of the 2013/2016 term.

Member Potter/Member Clearwater                                                                                                                Carried

 

8.   Board Projects Fund Report

 

The Board considered a report regarding submitting Board projects for consideration to the 2016/17 Strengthening Communities Fund.

 

Staff Recommendations

That the Board:

1.         Nominate Spreydon/Heathcote Community Events for $17,000 as a Board project to be considered for funding from the 2016/17 Strengthening Communities Fund.

2.         Nominate Communicating with the Community for $5,000 as a Board project to be considered for funding from the 2016/17 Strengthening Communities Fund.

3.         Nominate Youth Achievement and Development Fund for $7,500 as a Board project to be considered for funding from the 2016/17 Strengthening Communities Fund.

4.         Nominate Neighbourhood Week for $4,000 as a Board project to be considered for funding from the 2016/17 Strengthening Communities Fund.

5.         Nominate Off the Ground Fund for $4,000 as a Board project to be considered for funding from the 2016/17 Strengthening Communities Fund.

6.         Nominate Spreydon/Heathcote Community Awards for $6,000 as a Board project to be considered for funding from the 2016/17 Strengthening Communities Fund.

 

Community Board Resolved SHCB/2016/00032

Part C

The Board resolved to:

1.         Nominate Spreydon/Heathcote Community Events for $17,000 as a Board project to be considered for funding from the 2016/17 Strengthening Communities Fund.

2.         Nominate Communicating with the Community for $5,000 as a Board project to be considered for funding from the 2016/17 Strengthening Communities Fund.

3.         Nominate Youth Achievement and Development Fund for $7,500 as a Board project to be considered for funding from the 2016/17 Strengthening Communities Fund.

4.         Nominate Neighbourhood Week for $4,000 as a Board project to be considered for funding from the 2016/17 Strengthening Communities Fund.

5.         Nominate Off the Ground Fund for $4,000 as a Board project to be considered for funding from the 2016/17 Strengthening Communities Fund.

6.         Nominate Spreydon/Heathcote Community Awards for $6,000 as a Board project to be considered for funding from the 2016/17 Strengthening Communities Fund.

Member Scandrett/Member Mautner                                                                                                              Carried

 

 

9.   Application to the Spreydon/Heathcote Community Board's Youth Achievement and Development Fund - Hannah Elizabeth Hudson

 

The Board considered an application for a grant from the Board's Youth Achievement and Development Fund from Hannah Elizabeth Hudson towards  attending as a New Zealand representative, the International Future Problem Solving Conference.  .

Staff Recommendations

That the Spreydon/Heathcote Community Board:

Approve a grant of $500 from its 2015/16 Youth Achievement and Development Fund to Hannah Elizabeth Hudson.

 

Community Board Resolved SHCB/2016/00033

Part C

That the Board resolved to:

Approve a grant of $500 from its 2015/16 Youth Achievement and Development Fund to Hannah Elizabeth Hudson towards attending the International Future Problem Solving Conference.

Member Tindall/Member Coker                                                                                                                          Carried

 

10. Spreydon/Heathcote Community Board Area Report - 15 April 2016

The Board was provided with an update on Board and community activities, Board funding, the consultation calendar and Council activities and decisions.

10.1 St Martins Community Facility

There will be a sod turning ceremony/Karakia on either 25 or 27 April for the St Martins Community Facility.

10.2 Annual Plan Engagement Workshop

An Annual Plan Engagement Workshop with residents will be held on Monday evening, 18 April 2016 at 5.30pm.

10.3 Northwest Zone Water Supply Upgrade

             Proposals related to the upgrade are to be publicly notified on 16 April 2016 and a report for              consideration by the Board will be presented at its meeting on 20 May 2016.

 


 

 

10.4 Anzac Day 2016 Commemoration

 

 

 

Community Board Resolved SHCB/2016/00034

Part B

The Board decided to meet at the Waltham Gates at 10am on Monday 25 April 2016 for a short ceremony of commemoration and wreath laying, and that a public notice inviting attendance be inserted in local newspapers.

Member Potter/Member Scandrett                                                                                                                   Carried

 

10.5 Selwyn Street and Milton Street Intersection - Lane Markings

 

The Board discussed the lane markings on Selwyn Street at Milton Street Intersection as raised in correspondence received at its meeting on 1 March 2016.

 

Community Board Resolved SHCB/2016/00035

Part B

The Board decided to request that staff investigate and provide advice on the issues relating to lane markings on Selwyn Street identified in the letter from Anne Kennedy dated 31 March 2016.

Member Coker/Member Mautner                                                                                                                     Carried

 

11. Elected Member Information Exchange

Part B

 

The following information was received and discussed:

11.1 Representation Review

             The change of ward boundaries resulting from the Representation Review.

11.2  Rapaki Road

             Staff are liaising with residents regarding the parking issues.

11.3 Whareora/House of Life

             A special meeting has been held to discuss constitutional changes.

      Member Clearwater left the meeting at 09:55 am.

 


 

 

11.4 Mother of All Cleanups

 

The Board discussed the Mother of All Cleanups planned for the Opawaho/Heathcote River, and the need for interested parties to register for the event.

 

Community Board Resolved SHCB/2016/00036

Part B

The Board decided to express its support for the Mother of All Cleanups for the Opawaho/Heathcote River.  Any intention of members to participate to be advised to Helene Mautner by 7 May 2016.

Member Potter/Member Coker                                                                                                                          Carried

 

11.5 Hoon Hay Road - Pedestrian Crossing

 

A proposal for a pedestrain crossing on Hoon Hay Road, in the vicinity of Lewis Street and Rose Street, was discussed.

 

Community Board Resolved SHCB/2016/00037

Part B

The Board decided to request that staff investigate and provide advice on the need for the installation of a pedestrain refuge or crosswalk on Hoon Hay Road , to enable safe crossing ,particularly in the vicinity of Lewis Street and Rose Street

Member Coker/Member Mautner                                                                                                                     Carried

 

12. Questions Under Standing Orders

Part B

There were no questions under Standing Orders at this meeting.

 

 

 

Meeting concluded at 10.15am.

 

CONFIRMED THIS 3RD DAY OF MAY 2016

 

Karolin Potter

Chairperson