Hagley/Ferrymead Community Board

Open Minutes

 

 

Date:                                     Wednesday 20 April 2016

Time:                                    3.30pm

Venue:                                 Boardroom,
180 Smith Street, Linwood

 

 

Present

Chairperson

Deputy Chairperson

Members

Sara Templeton

Islay McLeod

Alexandra Davids

Joe Davies

Yani Johanson

Paul Lonsdale

Brenda Lowe-Johnson

 

 

19 April 2016

 

 

 

 

 

Faye Collins

Community Board Adviser

941 5108

faye.collins@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Hagley/Ferrymead Community Board

20 April 2016

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

 

The agenda was dealt with in the following order.

1.   Apologies

Part C

No apologies were received.

2.   Declarations of Interest

Part B

There were no declarations of interest recorded.

 

3.   Confirmation of Previous Minutes

Part C

Community Board Resolved HFCB/2016/00071

That the minutes of the Hagley/Ferrymead Community Board meeting held on Tuesday, 5 April 2016 be confirmed.

Member Templeton/Member Lonsdale                                                                                                           Carried

 

4.   Deputations by Appointment

Part B

4.1       Jeremy Barr - Land Information New Zealand

Jeremy Barr, Deputy Director, Crown Property Centre of Expertise, Land Information New Zealand (LINZ) presented a deputation to the Board on the role of LINZ in the future use of the residential red zone which is essentially property management. He is responsible for the flat lands team and is keen to engage with stakeholders regarding processes and information sharing.

The Board was advised that there is currently no policy on access to the red zone which is regarded not as public land but as private land in Crown ownership. LINZ will be responsible for considering possible temporary use of the land.

The Chairperson thanked Jeremy Barr for his deputation.

 

4.2       Canterbury Earthquake Temporary Accommodation Service

Joel Browne, Manager, Canterbury Earthquake Temporary Accommodation Service (CETAS) presented a deputation to update the Board on the temporary villages.

The Board was advised that the life of the Linwood and Rawhiti Temporary Village had been extended to June 2017, subject to ongoing demand. After the village ceases to operate, the reserve land will be remediated and handed back to Council and the houses will be repurposed. Options for the potential for use for the houses are being explored including the potential for use for affordable housing.

 The Chairperson thanked Joel Browne for his deputation.

 

5.   Presentation of Petitions

Part B

There was no presentation of petitions.   

 

6.   Proposed No Stopping Restriction 168 Stanmore Road

 

The Board received a report on a proposed no stopping restriction at 168 Stanmore Road.

 

Community Board Resolved HFCB/2016/00072

Community Board Decisions under Delegation

Part C

That the Hagley/Ferrymead Community Board:

1.         Approves that the stopping of vehicles be prohibited at any time on the eastern side of Stanmore Road commencing at a point 125 metres south of its intersection with Avonside Drive and extending in a southerly direction for a distance of 28 metres.  

Member Lonsdale/Member McLeod                                                                                                                 Carried

 

 

7.   Transfer of funds from Communication with Community Project to 2015/16 Hagley/Ferrymead Discretionary Response Fund

 

Staff Recommendation

The Board considered a report on the possible transfer of funds from the Communication with Community Project to the 2015/16 Hagley/Ferrymead Discretionary Response Fund and resolved to adopt the staff recommendation.

 

Community Board Resolved HFCB/2016/00073

Community Board Decisions under Delegation

Part C

That the Hagley/Ferrymead Community Board:

1.         Transfers $5,000 from its Communication with the Community Project budget to the 2015/16 Hagley/Ferrymead Community Board Discretionary Response Fund.

Member McLeod/Member Lowe-Johnson                                                                                                     Carried

 


 

 

8.   Application to the Hagley/Ferrymead 2015/16 Discretionary Response Fund - Linwood College - CACTUS

 

Staff Recommendation

The Board considered the application for funding from its 2015/16 Discretionary Response Fund to Linwood College for the school's Combined Adolescent Challenge Training unit and Support programme (CACTUS) and resolved to adopt the staff recommendation.

 

Community Board Resolved HFCB/2016/00074

Community Board Decisions under Delegation

Part C

That the Hagley/Ferrymead Community Board:

1.         Makes a grant of $5,000 from its 2015/16 Discretionary Response Fund to Linwood College towards the Combined Adolescent Challenge Training unit and Support programme (CACTUS)

Member McLeod/Member Lowe-Johnson                                                                                                     Carried

 

 

9.   Application to the Hagley/Ferrymead 2015/16 Discretionary Response Fund - Redcliffs Public Library Inc. - Children's library refurbishment

 

Staff Recommendation

The Board considered the application for funding from its 2015/16 Discretionary Response Fund to Redcliffs Public Library towards the Children's Library refurbishment and resolved to adopt the staff recommendation.

 

Community Board Resolved HFCB/2016/00075

Community Board Decisions under Delegation

Part C

That the Hagley/Ferrymead Community Board:

1.         Makes a grant of $1,000 from its 2015/15 Discretionary Response Fund to Redcliffs Public Library Inc. towards Children's library refurbishment.

Member Templeton/Member McLeod                                                                                                             Carried

 

 

10. Application to the Hagley/Ferrymead 2015/16 Discretionary Response Fund - Te Whare Roimata - A community-led social enterprise for Linwood

 

The Board considered the application from Te Whare Roimata for funding from its 2015/16 Discretionary Response Fund towards  costs associated with starting a community-led social enterprise for Linwood.

 

Staff Recommendations

That the Hagley/Ferrymead Community Board:

1.         Makes a grant of $5,000 to Te Whare Roimata Trust from its 2015/16 Discretionary                                 Response Fund towards a community-led social enterprise for Linwood.

 

Community Board Resolved HFCB/2016/00076

Community Board Decisions under Delegation

Part C

That the Hagley/Ferrymead Community Board:

1.              Makes a grant of $5,000 to Te Whare Roimata Trust from its 2015/16 Discretionary Response Fund towards  costs associated with starting a community-led social enterprise for Linwood including a feasibility study.

2.              Request that staff work with Te Whare Roimata Trust to identify ways in which Council can support the establishment of the social enterprise.

Member McLeod/Member Lonsdale                                                                                                                 Carried

 

 

11. Hagley Ferrymead Community Board 2016/17 Board Projects

 

Staff Recommendation

The Board received a report to consider Board Projects to be submitted to the Hagley/Ferrymead 2016/17 Strengthening Communities Fund and 2016/17 Discretionary Response Fund and resolved to adopt the staff recommendation.

 

Community Board Resolved HFCB/2016/00077

Community Board Decisions under Delegation

Part C

That the Hagley/Ferrymead Community Board:

1.         Nominate Youth Development Fund for $10,000 as a Board project to be considered for funding from the Hagley/Ferrymead 2016/17 Discretionary Response Fund.

2.         Nominate Hagley/Ferrymead Community Recreation Events for $8,500 as a Board project to be considered for funding from the Hagley/Ferrymead 2016/17 Strengthening Communities Fund.

3.         Nominate Communication with the Community for $1,500 as a Board project to be considered for funding from the Hagley/Ferrymead 2016/17 Discretionary Response Fund.

4.         Nominate Light Bulb moments Fund for $5,000 as a Board project to be considered for funding from the Hagley/Ferrymead 2016/17 Discretionary Response Fund.

5.         Nominate Neighbourhood Week for $3,500 as a Board project to be considered for funding from the Hagley/Ferrymead 2016/17 Discretionary Response Fund.

6.         Nominate Community Service Awards for $2,000 as a Board project to be considered for funding from the Hagley/Ferrymead 2016/17 Discretionary Response Fund.

7.         Nominate Garden Pride Awards for $1,200 as a Board project to be considered for funding from the Hagley/Ferrymead 2016/17 Discretionary Response Fund.

Member McLeod/Member Davies                                                                                                                      Carried

 

 

 

12. Establishment of the Hagley/Ferrymead Small Grants Fund Assessment Committee

 

The Board received a report inviting it to consider the establishment of a Small Grants Fund Assessment Committee to allocate the Board's 2016/17 Small Grants Fund and the membership of any such committee.

 

Community Board Resolved HFCB/2016/00078

Community Board Decisions under Delegation

Part C

That the Hagley/Ferrymead Community Board:

1.              Resolved to establish a Hagley/Ferrymead Small Grants Fund Assessment Committee.

2.              Resolved that membership of the Hagley/Ferrymead Small Grants Assessment Committee will consist of three community Board members being Brenda Lowe-Johnson, Joe Davies and Alexandra Davids and three community representatives.

Member Davies/Member Davids                                                                                                                         Carried

 

 

 

13. Hagley/Ferrymead Community Board Area Report

 

 

The Board received a report from the Community Governance Team including information on matters arising, the Hagley/Ferrymead Community Board Plan, Board activities, community activities and events, community governance team activity and Board submissions.

-        An Annual Plan workshop will be held with residents on Wednesday 27 April 2016 in the Boardroom.

-        A follow up workshop for the Board to consider its submission will be held on Tuesday 3 May 2016.

 

Community Board Resolved HFCB/2016/00079

Community Board Decisions under Delegation

Part B

That the Hagley/Ferrymead Community Board:

1.         Receives the report.

Member Templeton/Member Lonsdale                                                                                                           Carried

 

 

14. Elected Member Information Exchange

Part B

Community Board Resolved HFCB/2016/00080

14.1    That the Board extends its vote of thanks to Jo Daly for her support  as Community Board              Adviser over a number of years and congratulates her on her appointment to a new role as              Council Secretary.

Member Templeton/Member Lonsdale                                                                                                           Carried

 

Community Board Resolved HFCB/2016/00081

14.2    The Board requests that staff provide an urgent briefing to the Board on the development of              the Botanic Gardens Spatial Plan including information on why the Board has not been involved        until this point.

Member Johanson/Member Lonsdale                                                                                                              Carried

 

14.3    "West End"

             The community led proposal to rename an area of the ward as West End was discussed and the      Board requested staff advice on the proposal.

14.4    Pest Free Port Hills

             The Board was updated on the Summit Road Society's Pest Free Port Hills initiative.

14.5    Gayhurst Road Bridge

             The Board requested staff advice on the Gayhurst Road Bridge project.

14.6    Engagement with the Community

             Board members provided feedback on attendance at community events.

15. Questions Under Standing Orders

Part B

There were no questions under standing orders at this meeting.

 

 

    

Meeting concluded at 5.38pm.

 

CONFIRMED THIS 3RD DAY OF MAY 2016

 

Sara Templeton

Chairperson