Hagley/Ferrymead Community Board

Open Minutes

 

 

Date:                                     Tuesday 5 April 2016

Time:                                    9am

Venue:                                 Boardroom,
180 Smith Street, Linwood

 

 

Present

Chairperson

Members

Sara Templeton

Alexandra Davids

Joe Davies

Yani Johanson

Paul Lonsdale

Brenda Lowe-Johnson

 

 

4 April 2016

 

 

 

 

 

Peter Croucher

Community Board Advisor

941 5305

Peter.croucher@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Hagley/Ferrymead Community Board

05 April 2016

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

The agenda was dealt with in the following order.

1.   Apologies

Part C

 

An apology was received from Islay McLeod who was unable to attend as a result of a prior Council commitment.

 

 

Community Board Resolved HFCB/2016/00061

That the apology from Islay McLeod be accepted.

Member Templeton/Member Lonsdale                                                                                                           Carried

 

2.   Declarations of Interest

Part B

There were no declarations of interest recorded.

 

3.   Confirmation of Previous Minutes

Part C

Community Board Resolved HFCB/2016/00062

Board Decision

That the minutes of the Hagley/Ferrymead Community Board meeting held on Wednesday, 16 March 2016 be confirmed, subject to the following amendments:

-       Item 11 to confirm there is a Part A recommendation.

-       Item 11 to add that member Johanson abstained from the vote as he had not been present for discussion at the preceding workshop.

-       Item 7 change the explanatory note from "noise" to "anti-social behaviour".

Member Templeton/Member Lowe-Johnson                                                                                               Carried

 


 

4.   Deputations by Appointment

Part B

 

4.1       Peter Jasper - Buckleys Road Bus Stop

 

Peter Jasper and Neale Tomlinson, property owner and resident of Buckleys Road presented a deputation to  the Board regarding the potential relocation of bus stops from outside 35 Buckleys Road.

The Board was shown images of the bus stops and the potential alternative site on Cranley Street.

The Board was advised of the ongoing issues experienced by residents in properties adjacent to the Buckleys Road bus stops including anti-social behaviour, litter, graffiti and the breakage of the glass panels of the bus stop.  The preferred solution put forward by the deputation was to relocate them to Cranley Street.

The Chairperson thanked Peter Jasper and Neale Tomlinson for their deputation.

Related correspondence at item 6 refers.

The Board received advice from Council and Environment Canterbury passenger transport staff on the potential adverse effect a change of bus route as requested by the deputation would have on the public transport network.

Community Board Resolved HFCB/2016/00063

Part B

That the Hagley/Ferrymead Community Board:

1.              Request staff to provide a report on the potential for shifting the bus stops from 35 Buckleys Road into Cranley Street as part of an integrated suburban bus exchange.

2.         Request staff to advise on short term measures for addressing litter and anti-social behaviour at the bus stops by 35 Buckleys Road.

Member Johanson/Member Davids                                                                                                                   Carried

 

4.2          Bromley Crossing Team

                            Ms Rosee Hudson and Ms Hannah Kakoi  presented a deputation to the Board on behalf of the Bromley Crossing Team regarding Bromley Road pedestrian safety.  Ms Hudson indicated that the group were in support of option one, outlined in Item 8 - Bromley Road Pedestrian Safety , and strongly advocated for the timeframe for the work to be brought forward on the grounds of pedestrian safety.

                In support of the request, letters from Bromley School pupils were tabled.

                The Chairperson thanked the representatives of the Bromley Crossing Team for the deputation.

 

8.   Bromley Road Pedestrian Safety

The Board considered a report with options for improved pedestrian safety around Bromley School and the Bromley Community Centre.

 

 

Community Board Resolved HFCB/2016/00064

Community Board Decisions under Delegation

Part C

That the Hagley/Ferrymead Community Board:

1.         Receives the information provided in this report.

2.         Resolves that option one of the staff recommendation, being to install a splitter island on Bromley Road at its intersection with Keighleys Road be approved, with funding to be brought forward to enable the work to be completed by the end of 2016.

3.         That this report be submitted as a Chairperson's report to the next Council meeting.

4.         Resolves that the Council receive a deputation from Bromley School Crossing team.

Member Lonsdale/Member Templeton                                                                                                           Carried

 

Community Board Recommendation to Council/Committee

Part A

That the Council:

1.              Receives the information provided in this report.

2.              Resolves that option one of the staff recommendation, being to install a splitter island on Bromley Road at its intersection with Keighleys Road be approved, with funding to be brought forward to enable the work to be completed by the end of 2016.

3.              That this report be submitted as a Chairperson's report to the next Council meeting.

4.              Resolves that the Council receive a deputation from Bromley School Crossing team.

 

 

5.   Presentation of Petitions

Part B

There were no presentation of petitions.  

6.   Correspondence

The Board received a report to consider correspondence from Peter Jasper in regards to Buckleys Road bus stops and from the Heathcote Valley Community Association in regards to traffic and pedestrian safety on the intersection of Port Hills and Martindales Roads.

 

Community Board Resolved HFCB/2016/00065

Community Board Decisions under Delegation

Part C

That the Hagley/Ferrymead Community Board:

           1.         Receive the information in the correspondence report dated 5 April 2016

2.         Request staff to urgently comment on the proposal put forward by the Heathcote Valley Community Association in their correspondence, including potential to align with Stronger Christchurch Infrastructure Rebuild Team (SCIRT) work about to start on Martindales Road.

3.         Recommend to the Horizontal Infrastructure Governance Group for the opportunity for betterment as part of the Stronger Christchurch Infrastructure Rebuild Team repairs to address safety concerns.

Member Lonsdale/Member Templeton                                                                                                           Carried

 

7.   Staff Briefings

 

7.1      Community Facilities Rebuild Update

             Karen McConachy, Programme Manager Community Facilities, Mark Penrice, Senior Project Manager, Matt Cummins, Senior Project Manager and Kristine Bouw, Project Manager updated the Board on community facilities rebuild projects within the Hagley/Ferrymead ward.

 

             A memorandum to the Board was tabled, advising of the purchase of two parcels of land on Nayland Street in Sumner to support community projects and local businesses.

 

             The Board recorded its thanks to Community Facilities staff for the work they had done within the ward.

 

11. Sumner Library and Community Facility - Rebuild

The Board agreed to consider this item at this time. 

 

The Board considered a report seeking the Board's recommendation to the Council in relation to the  Sumner Library, Community Facility and Museum process to select a construction contractor.

 

 

Staff Recommendations

That the Hagley/Ferrymead Community Board recommend that the Council:

1.         Direct staff to run a competitive tender process to select a preferred contractor for construction of the Sumner Library, Community Facility and Museum.

2.         Authorise the Chief Executive Officer to award the contract.

3.         Approve the project through to completion and public opening.

 

Community Board Resolved HFCB/2016/00066

Community Board Decisions under Delegation

Part C

That the Hagley/Ferrymead Community Board recommends that the Council:

1.         Direct staff to run a competitive tender process to select a preferred contractor for construction of the Sumner Library, Community Facility and Museum.

2.         Authorise the Chief Executive Officer to award the contract.

3.         Approve the project through to completion and public opening with regular updates back to the Community Board.

4.         Thank staff and the Sumner Joint Working Group.

Member Lonsdale/Member Templeton                                                                                                           Carried

 

Community Board Resolved HFCB/2016/00067

Part A

That the Board recommend that the Council:

1.         Direct staff to run a competitive tender process to select a preferred contractor for construction of the Sumner Library, Community Facility and Museum.

2.         Authorise the Chief Executive Officer to award the contract.

3.         Approve the project through to completion and public opening with regular updates back to the Hagley/Ferrymead Community Board.

4.         Thank staff and the joint working group.

Member Lonsdale/Member Templeton                                                                                                           Carried

 

 

9.   Proposed No Stopping Restrictions and Bus Stop Relocation Menzies Road/Nayland Street Intersection

The Board received a report on proposed no stopping restriction and bus stop relocation at the Menzies Road/Nayland Street Intersection.

 

 

Community Board Decided HFCB/2016/00068

Community Board Decisions under Delegation

Part C

That the Hagley/Ferrymead Community Board:

1.         Revoke all stopping and standing restrictions on the northeastern side of Nayland Street, commencing at its intersection with Menzies Street and extending an a northwesterly direction for a distance of 35 metres. 

2.         Approve that the stopping of vehicles be prohibited at any time on the northeastern side of Nayland Street, commencing at its intersection with Menzies Street and extending in a northwesterly direction for a distance of six metres. 

3.         Approve that a Bus Stop be installed on the northeastern side of Nayland Street, commencing at a point six metres northwest of its intersection with Menzies Street and extending in a northwesterly direction for a distance of 14 metres. 

4.         Approve that the stopping of vehicles be prohibited at any time on the northeastern side of Nayland Street, commencing at a point 20 metres east of its intersection with Menzies Street and extending in a northwesterly direction for a distance of eight metres. 

5.         Approve that the stopping of vehicles be prohibited at any time on the northeastern side of Nayland Street, commencing at its intersection with Menzies Street and extending in a southeasterly direction for a distance of 13 metres. 

6.         Approve that the stopping of vehicles be prohibited at any time on the northwestern side of Menzies Street, commencing at its intersection with Nayland Street and extending in a northeasterly direction for a distance of 14 metres. 

7.         Approve that the stopping of vehicles be prohibited at any time on the southeastern side of Menzies Street, commencing at its intersection with Nayland Street and extending in a northeasterly direction for a distance of 16 metres. 

Member Lonsdale/Member Davies                                                                                                                    Carried

 

 

10. Proposed Bus Passenger Shelter Installations Hagley/Ferrymead

The Board considered a report to install bus passenger shelters at three existing bus stop locations in the Hagley/Ferrymead Ward.

 

 

Community Board Resolved HFCB/2016/00069

Community Board Decisions under Delegation

Part C

That the Hagley/Ferrymead Community Board:

1.         Receive the information in the staff report.

2.         Approve the installation of bus shelters at the following locations:

a.         478 Hagley Avenue,

b.         Kerrs Road, just south of Woodham Road (290 Woodham Road), and

c.         311 Gloucester Street (Christchurch East School).

Member Davies/Member Davids                                                                                                                         Carried

 

 

12. Adoption of a Change of Meeting Time

The Board considered a report to adopt a change of meeting start time for the monthly Wednesday Board meetings.

 

 

Board Comment

The Board discussed the scheduling conflicts that would affect Councillors if the suggested change of meeting time was adopted.

The motion lapsed for want of a mover; therefore the status quo for meeting times applies.

 

13. Application to the Hagley/Ferrymead 2015/16 Discretionary Response Fund - Sumner Rugby Football Club - Strictly Sumner

The Board considered the application from Sumner Rugby Football Club for funding from its 2015/16 Discretionary Response Fund.

 

 

Community Board Resolved HFCB/2016/00070

Community Board Decisions under Delegation

Part C

That the Hagley/Ferrymead Community Board:

1.              Make a grant of $2,500 from its 2015/16 Discretionary Response Fund to Sumner Rugby Football Club towards Strictly Sumner.

Member Johanson/Member Davies                                                                                                                   Carried

That it be noted that the decision on this item was made unanimously.

 

14. Hagley/Ferrymead Community Board Area Report

The Board received a report from the Community Governance Team including information on matters arising, the Hagley/Ferrymead Community Board Plan, Board activities, community activities and events, community governance team activity and Community Board submissions.

 

-          The 2016/2017 funding round will see the re-establishment of separate Small Grants and Strengthening Communities Funds as opposed to the one funding pool in the 2015/16 funding round.

 

15. Elected Member Information Exchange

Part B

15.1    Sumner Main Road Safety

The Board raised concern regarding the safety barriers and general safety on the Sumner Main Road and decided to request that staff provide advice on what safety improvements can be made in the short term, until the coastal Pathway is in place.

15.2    Engagement with the Community

             Board members provided feedback on attendance at community events.

15.3    Ferry Road Master Plan Woolston

The Board decided to request staff to provide an update on progress with the Ferry Road Master Plan Woolston.

15.4    Earthquake-Prone Buildings

             The Board decided to request staff to provide a briefing on earthquake-prone buildings.

 

15.5    Rapanui Shag Rock Cycleway

The Chairperson will be making a deputation to the Infrastructure, Transport and Environment Committee to provide the Board's feedback on the Rapanui Shag Rock Cycleway.

 

16. Questions Under Standing Orders

Part B

There were no questions under standing orders at this meeting.

    

 

Meeting concluded at 12.14pm.

 

 

CONFIRMED THIS 20TH DAY OF APRIL 2016

 

Sara Templeton

Chairperson