Hagley/Ferrymead Community Board

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Hagley/Ferrymead Community Board will be held on:

 

Date:                                     Tuesday 5 April 2016

Time:                                    9am

Venue:                                 Boardroom,
180 Smith Street, Linwood

 

 

Membership

Chairperson

Deputy Chairperson

Members

Sara Templeton

Islay McLeod

Alexandra Davids

Joe Davies

Yani Johanson

Paul Lonsdale

Brenda Lowe-Johnson

 

 

30 March 2016

 

 

 

 

 

Jo Daly

Council Secretary

941 6601

jo.daly@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Hagley/Ferrymead Community Board

05 April 2016

 

 

 


Hagley/Ferrymead Community Board

05 April 2016

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

TABLE OF CONTENTS

 

C       1.       Apologies.......................................................................................................................... 4

B       2.       Declarations of Interest................................................................................................... 4

C       3.       Confirmation of Previous Minutes................................................................................. 4

B       4.       Deputations by Appointment........................................................................................ 4

B       5.       Presentation of Petitions................................................................................................ 4 

B       6.       Correspondence............................................................................................................. 17

B       7.       Staff Briefings................................................................................................................. 27

C       8.       Bromley Road Pedestrian Safety.................................................................................. 29

C       9.       Proposed No Stopping Restrictions and Bus Stop Relocation Menzies Road / Nayland Street Intersection......................................................................................................... 37

C       10.     Proposed Bus Passenger Shelter Installations Hagley / Ferrymead.......................... 45

A       11.     Sumner Library and Community Facility - Rebuild..................................................... 53

C       12.     Adoption of a Change of Meeting Time...................................................................... 65

C       13.     Application to the Hagley/Ferrymead 2015/16 Discretionary Response Fund - Sumner Rugby Football Club - Strictly Sumner........................................................................ 67

B       14.     Hagley/Ferrymead Community Board Area Report................................................... 71

B       15.     Elected Member Information Exchange...................................................................... 76

B       16.     Question Under Standing Orders................................................................................. 76 

 

 


Hagley/Ferrymead Community Board

05 April 2016

 

 

1.   Apologies

At the close of the agenda no apologies had been received.

2.   Declarations of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3.   Confirmation of Previous Minutes

That the minutes of the Hagley/Ferrymead Community Board meeting held on Wednesday, 16 March 2016 be confirmed (refer page 5).

4.   Deputations by Appointment

4.1

Peter Jasper

 

Peter Jasper, resident of Buckleys road will speak regarding the bus stops in Buckleys Road and impact these are having on his property.

 

4.2

Bromley Crossing Team

 

 Rosee Neville will speak on behalf of Bromley Crossing Team regarding Bromley Road pedestrian safety. 

 

5.   Presentation of Petitions

There were no petitions received at the time the agenda was prepared.  


Hagley/Ferrymead Community Board

05 April 2016

 

 

 

Hagley/Ferrymead Community Board

Open Minutes

 

 

Date:                                     Wednesday 16 March 2016

Time:                                    3.30pm

Venue:                                 Boardroom,
180 Smith Street, Linwood

 

 

Present

Chairperson

Deputy Chairperson

Members

Sara Templeton

Islay McLeod

Alexandra Davids

Joe Davies

Yani Johanson

Paul Lonsdale

 

 

16 March 2016

 

 

 

 

 

Faye Collins

Community Board Advisor

941 5108

faye.collins@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

 

The agenda was dealt with in the following order.

1.   Apologies

Part C

 

Brenda Lowe-Johanson was not present at the meeting.

 

 

Community Board Resolved HFCB/2016/00044

It was resolved that the apologies for lateness from Yani Johanson and Paul Lonsdale would be accepted.

Member Davids/Member McLeod                                                                                                                      Carried

 

2.   Declarations of Interest

Part B

There were no declarations of interest recorded.

 

3.   Confirmation of Previous Minutes

Part C

Community Board Resolved HFCB/2016/00045

That the minutes of the Hagley/Ferrymead Community Board meeting held on Tuesday, 1 March 2016 be confirmed.

Member McLeod/Member Davies                                                                                                                      Carried

 

4.   Deputations by Appointment

Part B

4.1       Sumner Community Residents' Association

             Dr Darrel Latham and Alisdair Hutchison, representing the Sumner Community Residents' Association presented a deputation to the Board regarding the condition of the footpaths on the seaward side of Main Road in Sumner and on plans for relocation of the Shag Rock Reserve memorial cairns. 

             The Board was shown images of the footpath and advised that the rough surface and eroded edges make it unsafe for pedestrian use.  It was pointed out to the Board that permanent repairs to the footpath could be tied in with planned work along the coastal pathway.

             The Board was advised that the Sumner Community Residents' Association was keen for a budgetary provision to be put in place for new foundations and relocation of the memorial cairns.

             The Chairperson thanked the representatives of Sumner Community Residents' Association for the deputation.           

 

 

4.2       Redcliffs Historical Society

             Topsy Rule representing the Redcliffs Historical Society presented a deputation to the Board regarding the Shag Rock Reserve memorial cairns and lights along Shag Rock Reserve.   The Board was advised that after the Society formed in 1977, one of its first projects was to place a plaque in the Moa Bone Cave and it then commenced repairing the cairns which had deteriorated since construction in 1939.  The Board was reminded that in 2004 the Society placed a plaque at the western end and lights at the cairns had been turned on.

             The views of the Redcliffs Historical Society on possible sites for the cairns to be relocated to were put forward.

             The Chairperson thanked the representatives of the Redcliffs Historical Society for the deputation.

Community Board Resolved HFCB/2016/00046

Part C

That the Hagley/Ferrymead Community Board request that staff:

1.        Work with the Redcliffs Historical Society and Sumner Community Residents Association to identify a new site for the historic cairns soon to be removed from the current site on the Main Road beside Shag Rock Reserve

2.       Consider funding options for the reinstatement of the cairns at the site identified and

3.       advise the Board by 30 June 2016 of the outcome.

Member Templeton/Member Davids                                                                                                                Carried

5.   Presentation of Petitions

Part B

There was no presentation of petitions.

6.   Notice of Motion

 

Part C

Pursuant to Section 3.10.1 of Christchurch City Council's Standing Orders, the following Notice of Motion was submitted by Joe Davies.

 

'That the Hagley/Ferrymead Community Board Supports the efforts led by Raj Manji and the Council Working Group that is exploring the possibilities of a community currency in Christchurch.'

 

 

Community Board Resolved HFCB/2016/00047

Community Board Decisions under Delegation

Part C

That the Hagley/Ferrymead Community Board:

1.         Accepts the Notice of Motion from Joe Davies regarding a community currency in Christchurch. .

Member Davies/Member Templeton                                                                                                                Carried

Islay McLeod abstained from the vote.

 

 

7.   Notice of Motion

 

Pursuant to Section 3.10.1 of Christchurch City Council's Standing Orders, the following Notice of Motion was submitted by Joe Davies.

 

'That the Board records its support for the Council to consider the future of freedom camping in Christchurch from a holistic perspective especially considering the importance of tourism to the New Zealand economy. That Christchurch should be open to travellers from all walks of life, not just for those who can afford hotel rooms.  That the Council should not be led by sensationalist media that has in fact demonised innocent travellers.'

 

EXPLANATORY NOTE: 

 

Whilst being sympathetic to the residents who have to endure noise, the Bylaw pushes campers into certain locations.  These are draconian measures and sad for the city and bad for the economy.  The media misconstrued and are all consuming.  Unhappy that Council is being led by media perspective and it is good that there are some form of opposition.

 

 

Board Comment

Following discussion and comments on the last two sentences of the Notice of Motion, member Davies agreed to amend the Notice of Motion to:

'That the Board records its support for the Council to consider the future of freedom camping in Christchurch from a holistic perspective especially considering the importance of tourism to the New Zealand economy. That Christchurch should be open to travellers from all walks of life.'

 

Community Board Resolved HFCB/2016/00048

Community Board Decisions under Delegation

Part B

That the Hagley/Ferrymead Community Board:

1.         Accepts the amended Notice of Motion from Joe Davies regarding the future of freedom camping in Christchurch.

Member Davies/Member McLeod                                                                                                                      Carried

 

 

 

 

8.   Staff Briefings

       8.1       Rapanui Shag Rock

                         The Board received this briefing following item 11.

       8.2       Property at 26 Nayland Street

                         Megan Carpenter, Recreation Planner, Greenspace briefed the Board on the property at 26                          Nayland Street in relation to the Sumner Skate park project

 

Community Board Resolved HFCB/2016/00049

Community Board Decisions under Delegation

Part B

That the Hagley/Ferrymead Community Board:

1.         Notes the information supplied during the Staff Briefings.

Member Templeton/Member Lonsdale                                                                                                           Carried

 

9.   Sumner Skate Park - Project Update

 

The Board received a report providing information/an update on an alternative location for a skate park in Sumner with the first priority, being the former Marine Tavern Site, 26 Nayland Street.

 

 

Community Board Resolved HFCB/2016/00050

Community Board Decisions under Delegation

Part C

That the Hagley/Ferrymead Community Board:

1.         Receive the report.

Member Templeton/Member McLeod                                                                                                             Carried

 

 

10. Process and actions taken behind the proposed Sumner skate park at Scarborough Beach Park.

 

The Board received a report to inform the Hagley/Ferrymead Community Board of the process and actions taken behind the proposed Sumner skate park at Scarborough Beach Park.

 

Community Board Resolved HFCB/2016/00051

Community Board Decisions under Delegation

Part B

That the Hagley/Ferrymead Community Board:

1.         Receive this information within the report.

Member Templeton/Member McLeod                                                                                                             Carried

 

 

The meeting adjourned at 4.35pm and reconvened at 4.45pm.

 

11. Future of Redcliffs Pavilion

 

The Board received a report seeking that it recommend to the Council to transfer the ownership of the Redcliffs Pavilion to the Redcliffs Residents Association for $1.00 and recommend that the Council deals unilaterally with the Redcliffs Residents' Association for a lease over the footprint of the pavilion on Redcliffs Park.

The report suggesting also that the Property Consultancy Officers be requested to report back to the Community Board over a lease for the footprint of the Redcliffs Pavilion to the Redcliffs Residents Association.

Paul Lonsdale joined the meeting at 4.48pm

 

 

Staff Recommendations

That the Hagley/Ferrymead Community Board acting in the capacity of land owner:

1.              Recommend to the Council that  the ownership of the Redcliffs Pavilion located on Lot 3 DP 47479, be transferred to the Redcliffs Residents Association for a nominal amount of $1.00 and to recommend that the Council deal unilaterally with the Redcliffs Residents Association over a lease for the footprint of the building on Redcliffs Park.

 

2.              Request that Property Consultancy Officers to report back to the Community Board over the terms and conditions of a lease to the Redcliffs Residents Association, under the Local Government Act 2002 for the footprint of the Redcliffs Pavilion on Redcliffs Park.

 

Board Consideration and Amended Staff Recommendations

The Board noted that following workshop on the future of the Redcliffs pavilion held prior to the Board meeting and involving the Board staff and representatives of the Redcliffs Residents' Association, to reflect consensus the staff recommendation had been amended to the following:

That the Hagley/Ferrymead Community Board acting in the capacity of land owner recommends to the Council:

1.              That a Memorandum of Understanding is entered into with the Redcliffs Residents Association providing  a timeline and a scope of works for reinstatement  of the Redcliffs Pavilion to a safe and accessible condition, ie, sound foundation, power, structurally sound and drainage, excluding any betterment of the building such as reinstatement of windows and for the ownership of the Redcliffs Pavilion located on Lot 3 DP 47479, to be

transferred to the Redcliffs Residents Association or another nominated legal entity for a nominal amount of $1.00 and that this Memorandum of Understanding is signed prior to any reinstatement works commencing. .

2.         That the Council deals unilaterally with the Redcliffs Residents Association or another nominated legal entity over a lease for the footprint of the building on Redcliffs Park.

3.         Requests that Property Consultancy Officers to report back to the Community Board over the terms and conditions of a lease to the Redcliffs Residents Association or other nominated legal entity, under the Local Government Act 2002 for the footprint of the Redcliffs Pavilion on Redcliffs Park.

Yani Johanson joined the meeting at 5.05pm during the vote.

 

 

Community Board Resolved HFCB/2016/00052

Community Board Decisions under Delegation

Part C

That the Hagley/Ferrymead Community Board acting in the capacity of land owner recommends to the Council:

1.         That a Memorandum of Understanding is entered into with the Redcliffs Residents Association providing  a timeline and a scope of works for reinstatement  of the Redcliffs Pavilion to a safe and accessible condition, ie, sound foundation, power, structurally sound and drainage, excluding any betterment of the building such as reinstatement of windows and for the ownership of the Redcliffs Pavilion located on Lot 3 DP 47479, to be transferred to the Redcliffs Residents Association or nominated legal entity for a nominal amount of $1.00  and that this Memorandum of Understanding is signed prior to any reinstatement works commencing.

2.         That the Council deal unilaterally with the Redcliffs Residents Association or another nominated legal entity over a lease for the footprint of the building on Redcliffs Park.

3.         Requests that Property Consultancy Officers to report back to the Community Board over the terms and conditions of a lease to the Redcliffs Residents Association or nominated legal entity, under the Local Government Act 2002 for the footprint of the Redcliffs Pavilion on Redcliffs Park.

Member Davies/Member McLeod                                                                                                                                    

Yani Johanson abstained from the vote.                                                                                                           Carried

 

Community Board Amendment HFCB/2016/00053

Part C

             Member Templeton moved  by way of amendment that in addition to 1. 2, and 3.                           Above:

   That the Hagley/Ferrymead Community Board acting in the capacity of land owner    recommends to the Council:

4.              That in the event of the Memorandum of Understanding not being entered into with the Redcliffs Residents Association or other nominated legal entity the Council calls for expressions of interests from a community group to buy the Redcliffs Pavilion for $1.00, to repair the building and lease the land or to remove the building.

 

Member Templeton/Member Lonsdale                                                                                                           Carried

 

Islay McLeod voted against.

Yani Johanson abstained from the vote.

 


 

 

 

Community Board Decided HFCB/2016/00054

Part A

That the Hagley/Ferrymead Community Board acting in the capacity of land owner recommends to the Council:

1.         That a Memorandum of Understanding is entered into with the Redcliffs Residents Association providing  a timeline and a scope of works for reinstatement  of the Redcliffs Pavilion to a safe and accessible condition, ie, sound foundation, power, structurally sound and drainage, excluding any betterment of the building such as reinstatement of windows and for the ownership of the Redcliffs Pavilion located on Lot 3 DP 47479, be transferred to the Redcliffs Residents Association or nominated legal entity for a nominal amount of $1.00 and that a Memorandum of Understanding is signed prior to any reinstatement works commencing.

2.         That the Council deal unilaterally with the Redcliffs Residents Association or another nominated legal entity over a lease for the footprint of the building on Redcliffs Park.

3.         Requests that Property Consultancy Officers to report back to the Community Board over the terms and conditions of a lease to the Redcliffs Residents Association or nominated legal entity, under the Local Government Act 2002 for the footprint of the Redcliffs Pavilion on Redcliffs Park.

4.         That in the event of the Memorandum of Understanding not being entered into with the Redcliffs Residents Association or other nominated legal entity the Council calls for expressions of interest from a community group to buy the Redcliffs Pavilion for $1.00, to repair the building and lease the land or to remove the building.

Member Templeton/Member Lonsdale                                                                                                           Carried

8.   Staff Briefings

       8.1       Rapanui Shag Rock  Cycleway

            

The Board received a briefing from Adrian Thein, Project Manager; Kim Swarbrick, Consultation Leader and Katherine Eveleigh, Scheme Designer on the Rapanui - Shag Rock Cycleway, Section 1 part 2.  The report on this item will be considered by the Infrastructure, Transport and Environment Committee on 7 April 2016.

 

A presentation was given to the Board outlining details of changes to the route alignment post consultation at Worcester and England Street.

 

Staff answered a number of questions on traffic volume and response to the consultation.

Community Board Resolved HFCB/2016/00055

Community Board Decisions under Delegation

Part B

That the Hagley/Ferrymead Community Board:

1.              Receive this information within the report.

Member Templeton/Member Lonsdale                                                                                                             Carried

 

12. Proposed Road Names - Richmond Hill Road Greenwood Farm Ltd. (RMA92009091)

 

The Board received a report to approve the proposed road names in the Greenwood Farm Subdivision.

 

Community Board Resolved HFCB/2016/00056

That the Hagley/Ferrymead Community Board approve the names in the Greenwood Farm Subdivision as below:

  • Oxenhope Road
  • Sowerby Place

·         Ridgeway Place

Member McLeod/Member Lonsdale                                                                                                                 Carried

 

13. Hagley/Ferrymead Community Board Area Report

13.1       The Board received a report from the Community Governance team including informaiton on Board activities, community activities and events, Community Governance team activity, Board sumbissions and current consultation calendar.

 

·         The Board agreed that a Principals breakfast meeting would be held on Tuesday 5 April                      2016 between 7.30am and 8.45am.

·         The naming of the new Sumner facility should involve the community and reflect the             main use of the building.   For example library.

·           A sample Chrystal Report that had information on customer service requests for the Hagley/Ferrymead Ward was circulated to the Board.  The Board approved information set out in the sample report.  The Board requested staff to find out if the report could include resolution response times and if the information could be presented per suburb.

·         Al Hardy to  be asked to attend the next meeting to update the Board on parks  contracts and           maintenance.  The Board is keen to have monthly Hagley/Ferrymead ward levels of service           reporting.

·         The Board requested a briefing on the Residents Satisfaction Survey and Quality of Life           Surveys. .

·           The Board agreed that a Small Grants Fund Assessment Committee would be re-established made up of 4 Board members and 3 community representatives.  A report could be prepared by staff. 

·           The Board requested that the land mass movement tour include site visit to red zone, sites at risk from a health and safety point of view and risk to some of the tracks.  Geo Team to provide advice.

 

 

Staff Recommendations

That the Hagley/Ferrymead Community Board:

1.         Receive the report.

 

Community Board Resolved HFCB/2016/00057

Community Board Decisions under Delegation

Part B

That the Hagley/Ferrymead Community Board:

1.         Receive the report.

Member Templeton/Member Lonsdale                                                                                                           Carried

 

13.2    Submission to the District Plan Review Additional Proposal

 

   The Board discussed submission to the proposed Christchurch Replacement District Plan - additional areas proposed for residential medium density zoning - Linwood.

 

Community Board Resolved HFCB/2016/00058

That the Board delegate Sara Templeton and Joe Davies to finalise submission to the District Plan proposal. 

Member Johanson/Member Davies                                                                                                                   Carried

 

13.3            Linwood/Woolston Pool Complex

 

The Board was advised that staff in the Community Governance Team had started internal conversations with other Council staff who need to be involved in the process around the Linwood/Woolston Pool Complex engagement process.  The Board requested that a suitable date be identified for a workshop with staff on the engagement.

 

Pact C

Community Board Resolved HFCB/2016/00059

The Board requests that staff commence site investigation for the Linwood/Woolston Pool Complex and indicated its initial preference for the site of the complex as the site of the former nursery on Smith Street, adjacent to Linwood Park.

Member Templeton/Member Davids                                                                                                                Carried

14. Elected Member Information Exchange

Part B

14.1   Housing Portfolio Formal Report

Joe Davies updated the Board on his housing portfolio, including attendance at the opening of housing units, attendance at forums on housing and discussions with not for profit organisations.  The Board was informed that temporary provision of housing benefited those from lower social economic background and that intensification in housing had changed since 2013.

It was suggested that Council could be more innovative by building housing with other services For example libraries. 

 

 

Community Board Resolved HFCB/2016/00060

1,         Receive the report

Member Templeton/Member Lonsdale                                                                                                           Carried

 

14.2   Engagement with the Community

Board members provided feedback on attendance at community events.

14.3    Dumping on Streets

 

Concern was expressed at the amount of inorganic material being dumped on streets in the ward.  The Board discussed the possibility of doing something in neighbourhoods where this is needed.

14.4    Memorial Plaque

         

             The Board discussed the cost associated with a resident erecting an memorial plaque on a park    bench. 

 

14.5    Tree Policy Working Group

 

          The Board noted that the working group had met and discussed the revised policy.

 

14.6   Next Steps for Fresh water

 

          It was noted that the Ministry  for the Environment's consultation document Next Steps for Fresh water is currently out for consultation.

 

14.7   Edwina McCaul

 

          The Board noted that Governance Support Officer Edwina McCaul is leaving and           recorded its thanks for the excellent service that she has provided to the Board and           wished her well for the future.

 

15. Questions Under Standing Orders

Part B

There were no questions under standing orders at this meeting.

 

   

Meeting concluded at 7.09pm.

 

CONFIRMED THIS 5th DAY OF APRIL 2016.

Sara Templeton

Chairperson

 


Hagley/Ferrymead Community Board

05 April 2016

 

 

6.        Correspondence

Reference:

16/332321

Contact:

Peter Croucher

peter.croucher@ccc.govt.nz

941 5305

 

 

1.   Purpose of Report

Correspondence has been received from:

Name

Subject

Peter Jasper and Ruth Carson

Buckleys Road Bus Stop

Heathcote Valley Community Association

Port Hills Road/Martindales Road intersection concerns

 

 

2.   Staff Recommendations

That the Hagley/Ferrymead Community Board:

1.         Receive the information in the correspondence report dated 05 April 2016

 

 

 

Attachments

No.

Title

Page

a  

Hagley Ferrymead Community Board 5 April 2016 - Correspondence - Peter Jasper regarding Buckleys Road Bus Stop

18

b  

Hagley Ferrymead - 5 April 2016 - Traffic concern letter on behalf of HVCA

24

 

 


Hagley/Ferrymead Community Board

05 April 2016

 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


Hagley/Ferrymead Community Board

05 April 2016

 

PDF Creator


 

PDF Creator

 


Hagley/Ferrymead Community Board

05 April 2016

 

 

7.        Staff Briefings

Reference:

16/339395

Contact:

Peter Croucher

peter.croucher@ccc.govt.nz

941 5305

 

 

1.   Purpose of Report

The Board will be briefed on the following:

Subject

Presenter(s)

Unit/Organisation

Redcliffs Library and the Avebury Pool Projects

Karen McConachy

Community Facilities, CS Capital Delivery and Professional Services

 

 

2.   Staff Recommendations

That the Hagley/Ferrymead Community Board:

1.         Notes the information supplied during the Staff Briefings.

 

 

Attachments

There are no attachments to this report.

  


Hagley/Ferrymead Community Board

05 April 2016

 

 

8.        Bromley Road Pedestrian Safety

Reference:

16/201346

Contact:

Ryan Rolston

ryan.rolston@ccc.govt.nz

941 8516

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is to present the Hagley/Ferrymead Community Board with options for improved pedestrian safety around Bromley School and the Bromley Community Centre. 

Origin of Report

1.2       This report is being provided to fulfil Hagley/Ferrymead Community Board's request on 18 November 2015 in relation to a deputation from Cathy Baker representing Bromley Community Association regarding safety around Bromley School and the Bromley Community Centre:

The Board decided to request a report from staff on safe pedestrian crossing options for Bromley School children on Bromley Road in the vicinity of Keighleys Road, including a pedestrian crossing by February 2016.

2.   Significance

2.1       The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by assessment of the magnitude of the problem and number of properties affected by the options. 

2.1.2   The community engagement and consultation outlined in this report reflect the assessment. 

 

3.   Staff Recommendations

That the Hagley/Ferrymead Community Board:

1.         Receive the information provided in this report

 

4.   Key Points

4.1       This report supports the Council's Long Term Plan (2015 - 2025):

4.1.1   Activity: Road Operations

·     Level of Service: 10.0.31 Protect vulnerable users - minimise the number of fatal crashes involving pedestrians and cyclists

4.2       The following feasible options have been considered:

·     Option 1 - Install a splitter island on Bromley Road at its intersection with Keighleys Road (preferred option)

·     Option 2 - Do nothing

·     Option 3 - Install a pedestrian zebra crossing on Bromley Road

4.3       Option Summary - Advantages and Disadvantages (Preferred Option)

4.3.1   The advantages of this option include:

·     The improvement is located on the pedestrian desire line    

·     Improves safety and convenience for pedestrians

4.3.2   The disadvantages of this option include:

·     Funding is dependent on prioritisation against other competing projects, and is fully allocated in the current financial year

 

5.   Background

5.1       Staff investigated pedestrian safety issues on Bromley Road shortly after school resumed in early February.  The investigations consisted of a review of traffic data and crashes, an onsite inspection and pedestrian counts during the peak school times.  Staff met with members of the community onsite during the school peak on the morning of 11 February 2016.   

5.2       Bromley School is situated on Keighleys Road a short distance north of Bromley Road.  Keighleys Road and Bromley Road form a significant connection to the Bromley / Maces Road industrial area. 

5.3       Bromley Road and Keighleys Road are both Local Roads.  Bromley Road was last counted in 2009.  The estimated current traffic volume is 5,500vpd, with 8% is heavy traffic.

5.4       A search was made of all report pedestrian and cycle crashes on Bromley Road and Keighleys Road in the last 10 years.  There have been four pedestrian crashes at the Linwood Avenue / Hargood Street / Keighleys Road intersection.  There was one further pedestrian crash on Keighleys Road 50m east of Linwood Avenue.  There were two cycle crashes at the Maces Road / Bromley Road intersection.  There have been no pedestrian crashes on Bromley Road or on Keighleys Road in the vicinity of the School.  None of the pedestrian crashes involved school aged children. 

5.5       Attachment A shows a map of Bromley Road, divided into three areas for the purposes of describing the observed pedestrian activity in the following paragraphs.

5.6       Area 1 - Raymond Road to Maces Road.  Observations showed that there were very few pedestrians crossing or walking along Bromley Road in this location. 

5.7       Area 2 - In the Vicinity of Raymond Road.  There is a moderate amount of pedestrian crossing in the vicinity of Raymond Road.  There is a pedestrian refuge island west of the intersection.  A number of pedestrians were observed using the pedestrian refuge to cross from the residential area, and then travel through Bromley Reserve diagonally toward the school.  Some students that live opposite Bromley Reserve were observed to cross Bromley Road and travel through the reserve to the school. 

5.8       Area 3 - West of Keighleys Road. The highest pedestrian activity was observed in the vicinity of Keighleys Road.  School parking extends beyond the Keighleys Road / Bromley Road intersection, along both the southern Keighleys Road approach and the Bromley Road approach.  Students and parents walking to school from both Bromley Road and from the southern end of Keighleys Road cross Bromley Road at its intersection with Keighleys Road. 


 

6.   Option 1 - Splitter Island on the Bromley Road approach to Keighleys Road (preferred)

Option Description

6.1       Install a splitter island on the Bromley Road approach to Keighleys Road, including a pedestrian refuge facility. 

Significance

6.2       The level of significance of this option is consistent with section 2 of this report.

Impact on Mana Whenua

6.3       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

6.4       Due to the lack of funding for this option there has been no consultation on this option.  There was general agreement between community members onsite that the intersection is the main area of concern and there is merit in the solution. 

Alignment with Council Plans and Policies

6.5       This option is consistent with Council’s Plans and Policies

Financial Implications

6.6       Cost of Implementation is approximately $25,000. 

6.7       Maintenance / Ongoing Costs - minimal costs associated with occasional sign replacement and remarking intersection

6.8       Funding source - This project fits the Pedestrian Safety Initiatives capital budget.  This budget is fully allocated in the current financial year. 

Legal Implications

6.9       The Community Boards have delegated authority from the Council to exercise the delegations as set out in the Register of Delegations.  The list of delegations for the Community Boards includes the installation of traffic islands.

Risks and Mitigations

6.10    There is no committed funding for this scheme.  Council maintains a database of pedestrian improvement projects to enable the merits of each to be objectively and consistently assessed.  This option has been included in the database. 

Implementation

6.11    Implementation dependencies  - Funding, and subject to Community Board approval

6.12    Implementation timeframe - based on current funding and other priorities, it is envisaged that this project would be funded in the 2018/19 financial year. 

Option Summary - Advantages and Disadvantages

6.13    The advantages of this option include:

·   The improvement is in the right location, being on the main pedestrian desire line for crossing Bromley Road. 

·   A splitter island would enable pedestrians to cross in two movements, meaning that there are more usable gaps in traffic and there are less movements to consider when determining if it is safe to cross. 

6.14    The disadvantages of this option include:

·   Capital funding required and is not allocated. 

·   It would involve a minor loss of parking. 

7.   Option 2 - Do Nothing

Option Description

7.1       Retain current pedestrian provisions.  These provide a basic level of service with no identified deficiencies, but there are local concerns for safety of school children crossing Bromley Road.    There are unimpeded footpaths on both sides of Bromley Road and on the eastern (school) side of Keighleys Road.  A number of pedestrians also make use of the park for journeys to the school.  There is existing provision for crossing Bromley Road by way of pedestrian refuge, however this is not practical for people that wish to cross at the western end of the street.  Cut downs are provided where required for accessibility.    There are sufficient gaps in traffic to allow pedestrians to cross Bromley Road in relative comfort.  A pedestrian would typically expect to wait no more than 10 seconds to for a suitable gap to comfortably cross the street. 

Significance

7.2       The level of significance of this option is consistent with section 2 of this report. 

Impact on Māori

7.3       This option does not involve a significant decision in relation to land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Māori, their culture and traditions.

Community Views and Preferences

7.4       This option is inconsistent with the community request for improvements to the pedestrian facilities. 

Alignment with Council Plans and Policies

7.5       This option is consistent with Council’s Plans and Policies. 

Financial Implications

7.6       Cost of Implementation - $0. 

7.7       Maintenance / Ongoing Costs - $0. 

7.8       Funding source - Not applicable. 

Legal Implications

7.9       Not applicable. 

Risks and Mitigations

7.10    Not applicable. 

Implementation

7.11    Implementation dependencies - Not applicable.                   

7.12    Implementation timeframe - Not applicable. 

Option Summary - Advantages and Disadvantages

7.13    The advantages of this option include:

·   Has no impact onstreet parking

7.14    The disadvantages of this option include:

·   It does not improve the level of service for pedestrians

·   Is not cognisant of the present and number of school children and heavy traffic

8.   Option 3 -  Install a Pedestrian Zebra Crossing on Bromley Road

Option Description

8.1       Install a pedestrian zebra crossing on Bromley Road in the vicinity of the Bromley Community Centre.  It is noted that there is presently a pedestrian refuge facility to the west of Raymond Road. 

Significance

8.2       The level of significance of this option is consistent with section 2 of this report. 

Impact on Māori

8.3       This option does not involve a significant decision in relation to land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Māori, their culture and traditions.

Community Views and Preferences

8.4       This option was discussed with community members onsite.  It was apparent that there are very few pedestrians that cross in the vicinity of the community centre and this is the wrong location for an improvement.  The warrant criteria for a pedestrian crossing are not met.  Further west, there is currently a pedestrian crossing refuge near Raymond Road that was observed to be utilised.  The main crossing location at Keighley Road is too close to the intersection to have compliant traffic controls for a zebra crossing.  Alignment with Council Plans and Policies

8.5       This option is consistent with Council’s Plans and Policies. 

Financial Implications

8.6       Cost of Implementation - approximately $2,500. 

8.7       Maintenance / Ongoing Costs - $0. 

8.8       Funding source - This project fits the Pedestrian Safety Initiatives capital budget.  This budget is fully allocated in the current financial year. 

Legal Implications

8.9       Not applicable. 

Risks and Mitigations

8.10    Not applicable. 

Implementation

8.11    Implementation dependencies - Not applicable.                   

8.12    Implementation timeframe - Not applicable. 

Option Summary - Advantages and Disadvantages

8.13    The advantages of this option include:

·   None

8.14    The disadvantages of this option include:

·   Possible locations are not suitable to improve the level of service for pedestrians

·   Seldom used zebra crossings are potentially unsafe because drivers become accustomed to driving through the crossing without having to stop.  This is a particular consideration in this location because of the number of heavy vehicles, which require longer stopping distances that light vehicles

·   It would involve a minor loss of parking. 

 

Attachments

No.

Title

Page

a  

Bromley Road Pedestrian Activity Map

35

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Authors

Ryan Rolston

Steve Parry

Senior Traffic Engineer

Manager Traffic Operations

Approved By

Steffan Thomas

David Adamson

Operations Manager

General Manager City Services

  


Hagley/Ferrymead Community Board

05 April 2016

 

PDF Creator


Hagley/Ferrymead Community Board

05 April 2016

 

 

9.        Proposed No Stopping Restrictions and Bus Stop Relocation Menzies Road / Nayland Street Intersection

Reference:

16/220038

Contact:

Ryan Rolston

ryan.rolston@ccc.govt.nz

941 8516

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is to seek that the Hagley/Ferrymead Community Board approve the installation of 'No Stopping' restrictions at the Nayland Street / Menzies Street intersection and relocate the adjacent Nayland Street bus stop in accordance with Attachment A.

Origin of Report

1.2       This report is staff generated in response to concerns raised by motorists over the level of visibility at the intersection. 

2.   Significance

2.1       The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by assessment of the magnitude of the problem and the number of properties affected by the preferred option.

2.1.2   The community engagement and consultation outlined in this report reflect the assessment.

 

3.   Staff Recommendations

That the Hagley/Ferrymead Community Board:

1.         Revoke all stopping and standing restrictions on the northeastern side of Nayland Street, commencing at its intersection with Menzies Street and extending an a northwesterly direction for a distance of 35 metres. 

2.         Approve that the stopping of vehicles be prohibited at any time on the northeastern side of Nayland Street, commencing at its intersection with Menzies Street and extending in a northwesterly direction for a distance of 6 metres. 

3.         Approve that a Bus Stop be installed on the northeastern side of Nayland Street, commencing at a point 6 metres northwest of its intersection with Menzies Street and extending in a northwesterly direction for a distance of 14 metres. 

4.         Approve that the stopping of vehicles be prohibited at any time on the northeastern side of Nayland Street, commencing at a point 20 metres east of its intersection with Menzies Street and extending in a northwesterly direction for a distance of 8 metres. 

5.         Approve that the stopping of vehicles be prohibited at any time on the northeastern side of Nayland Street, commencing at its intersection with Menzies Street and extending in a southeasterly direction for a distance of 13 metres. 

6.         Approve that the stopping of vehicles be prohibited at any time on the northwestern side of Menzies Street, commencing at its intersection with Nayland Street and extending in a northeasterly direction for a distance of 14 metres. 

7.         Approve that the stopping of vehicles be prohibited at any time on the southeastern side of Menzies Street, commencing at its intersection with Nayland Street and extending in a northeasterly direction for a distance of 16 metres. 

 

4.   Key Points

4.1       This report supports the Council's Long Term Plan  (2015 - 2015)

4.1.1   Activity: Road Operations:

·     Level of Service: 10.0.6 Improve Road Safety: Reduce the number of reported crashes on the network

4.2       The following feasible options have been considered:

·     Option 1 - Install No Stopping Restrictions and Relocate Bus Stop (preferred option)

·     Option 2 - Do Nothing

·     Option 3 - No Stopping Restrictions only

4.3       Option Summary - Advantages and Disadvantages (Preferred Option)

4.3.1   The advantages of this option include:

·     Improves intersection visibility

·     Is parking neutral

4.3.2   The disadvantages of this option include:

·     Cost

 

5.   Context/Background

5.1       There have been several recent concerns raised by members of the public regarding the operation of the Nayland Street and Menzies Street intersection.  The intersection is a Stop Controlled cross-road, with priority given to Nayland Street.

5.2       There is a bus stop on the northern side of Nayland Street to the west of the intersection.  There are two car parking spaces between the bus stop and the intersection that are often utilised.  When these parking spaces are occupied, visibility is limited from the stop line from the northern Menzies Street approach, which is a relatively busy route away from the Esplanade.  There have not been any reported crashes at the intersection in the last five years. 

 


 

6.   Option 1 - Relocate Bus Stop and Install No Stopping Restrictions (preferred)

Option Description

6.1       Relocating the bus stop closer to the intersection improves visibility for the intersection because of the bus frequency and because this bus stop is not used as a layover or waiting space.  The typical duration of a bus being present on the bus stop is less than 30 seconds.  There are generally four services per hour, and buses only stop at the bus stop on demand.  Hence, the space is occupied for less than two minutes in an hour. 

6.2       Under this option the existing bus stop would become car parking, such that this option is parking neutral. 

6.3       No Stopping is proposed around the kerb build outs on the northern side of the intersection to indicate where it is appropriate to park. 

Significance

6.4       The level of significance of this option is low and consistent with section 2 of this report.

Impact on Mana Whenua

6.5       This option does not involve a significant decision in relation to land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

6.6       Affected property owners and residents were advised of the recommended option by post.  The absentee owner of 109 Nayland Street contacted staff with a query regarding parking.  The owner intends on re-occupying the property in the near future.  The owner observed that the parking would be further from the residence on the property.  The property currently does not have off-street parking but the owner is taking steps to re-introduce off-street car parking to the property. 

Alignment with Council Plans and Policies

6.7       This option is consistent with Council’s Plans and Policies.

Financial Implications

6.8       Cost of Implementation - $340.

6.9       Maintenance / Ongoing Costs - Covered under the area maintenance contract and effect will be minimal to the overall asset.

6.10    Funding source - Traffic Operations Budget.

Legal Implications

6.11    Part 1, Clause 5 of the Christchurch City Council Traffic and Parking Bylaw 2008 provides Council with the authority to install parking restrictions by resolution.

6.12    The Community Boards have delegated authority from the Council to exercise the delegations as set out in the Register of Delegations.  The list of delegations for the Community Boards includes the resolution of stopping restrictions and traffic control devices.

6.13    The installation of any signs and/or markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.

Risks and Mitigations

6.14    None identified

Implementation

6.15    Implementation dependencies - Community Board approval.

6.16    Implementation timeframe - Approximately four weeks once the area contractor receives the request.

Option Summary - Advantages and Disadvantages

6.17    The advantages of this option include:

·   Reduces the risk of a crash by improving sightlines at the intersection

·   Does not reduce on-street parking

6.18    The disadvantages of this option include:

·   Bus stop is closer to a residential building

·   On-street parking is further from a residential property

7.   Option 2 - Do Nothing

Option Description

7.1       Retain existing markings and bus stop layout. 

Significance

7.2       The level of significance of this option is low and is consistent with section 2 of this report.

Impact on Mana Whenua

7.3       This option does not involve a significant decision in relation to land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

7.4       This option is inconsistent with community requests for improved visibility at the intersection.

Alignment with Council Plans and Policies

7.5       This option is consistent with Council’s Plans and Policies.

Financial Implications

7.6       Cost of Implementation - $0

7.7       Maintenance / Ongoing Costs - $0

7.8       Funding source - Not applicable.

Legal Implications

7.9       Not applicable.

Risks and Mitigations

7.10    Not applicable.

Implementation

7.11    Implementation dependencies - Not applicable.

7.12    Implementation timeframe - Not applicable.

Option Summary - Advantages and Disadvantages

7.13    The advantages of this option include:

·   Has no impact on-street parking.

7.14    The disadvantages of this option include:

·   It does not address the restricted sightlines at the intersection and therefore the safety risk is not dealt with.

 

8.   Option 3 - No Stopping Restrictions Between Intersection and Bus Stop

Option Description

8.1       Remove the two parking spaces on the northern side of Nayland Street west of Menzies Street with a No Stopping restriction. 

Significance

8.2       The level of significance of this option is low and is consistent with section 2 of this report.

Impact on Mana Whenua

8.3       This option does not involve a significant decision in relation to land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

8.4       Whilst this option is consistent with community requests for improvement to the intersection, it is inconsistent with the desire of 109 Nayland Street to retain on-street car parking. 

Alignment with Council Plans and Policies

8.5       This option is consistent with Council’s Plans and Policies.

Financial Implications

8.6       Cost of Implementation - $20

8.7       Maintenance / Ongoing Costs - $0

8.8       Funding source - Not applicable.

Legal Implications

8.9       Not applicable.

Risks and Mitigations

8.10    None identified

Implementation

8.11    Implementation dependencies - Community Board approval.

8.12    Implementation timeframe - Approximately four weeks once the area contractor receives the request.

Option Summary - Advantages and Disadvantages

8.13    The advantages of this option include:

·   Improves visibility

8.14    The disadvantages of this option include:

·   Removes on-street parking

 

 

Attachments

No.

Title

Page

a  

Menzies Street / Nayland Street Bus Stop and No Stopping Layout Plan

44

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Authors

Steffan Thomas

Ryan Rolston

Steve Parry

Operations Manager

Senior Traffic Engineer

Manager Traffic Operations

Approved By

Chris Gregory

David Adamson

Head of Transport

General Manager City Services

  


Hagley/Ferrymead Community Board

05 April 2016

 

PDF Creator


Hagley/Ferrymead Community Board

05 April 2016

 

 

10.    Proposed Bus Passenger Shelter Installations Hagley / Ferrymead

Reference:

16/260958

Contact:

Brenda O'Donoghue

brenda.odonoghue@ccc.govt.nz

941 8583

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Hagley/Ferrymead Community Board to approve the installation of a bus passenger shelter at three existing bus stop locations that have either received approval or where there was no response to the consultation by the owner or occupier of the adjacent property to the proposed bus passenger shelter within the Hagley / Ferrymead ward.

Origin of Report

1.2       This report is staff generated.  Where no objection to the shelter has been presented by the owner or occupier of an affected property, the relevant Community Board for that area has the delegated authority to the sign-off of the installation of the proposed shelter.

2.   Significance

2.1       The decision(s) in this report low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by comparing factors relating to this decision against the criteria set out in the Councils Significance an Engagement Policy.

2.1.2   The community engagement and consultation outlined in this report reflect the assessment.

 

3.   Staff Recommendations

That the Hagley/Ferrymead Community Board:

1.         Receive the information in the staff report.

2.         Approve the installation of bus shelters at the following locations:

a.         478 Hagley Avenue,

b.         Kerrs Road, just south of Woodham Road (290 Woodham Road), and

c.         311 Gloucester Street (Christchurch East School).

 

4.   Key Points

4.1       This report supports the Council's Long Term Plan (2015 - 2025):

4.1.1   Activity: Public Transport Infrastructure

·     Level of Service: 10.4.4 Ensure user satisfaction with the number and quality of bus shelters

4.2       The following feasible options have been considered:

·     Option 1 - installation of bus shelters at 478 Hagley Avenue, Kerrs Road just south of Woodham Road (290 Woodham Road), and 311 Gloucester Street.

4.3       Option Summary - Advantages and Disadvantages

4.3.1   The advantages of this option include:

·     Protection from weather,

·     Seating provided within the shelter, and

·     Increase the visibility and legibility of public transport

4.3.2   The disadvantages of this option include:

·     Increase in the number of bus passenger shelter to be maintained by the Council.

·     During the peak times of public transport usage the shelter can only provide shelter for a limited number of people, however this is the case with most bus shelters.

4.4       Consultation has been undertaken with the owners or occupiers of properties adjacent to the proposed shelters.  Only the shelters where the owner or occupier of the adjacent property has provided feedback indicating approval or where there was no response received to the consultation are included within this report

 

5.   Context/Background

5.1       Bus passenger shelters are proposed for the three existing bus stop locations presented in this report due to the average daily (Monday to Friday) passenger boardings (ave. pax/day), as indicated in the following list:

·   211 ave. pax/day = 478 Hagley Avenue,

·   86 ave. pax/day = Kerrs Road just south of Woodham Road (290 Woodham Road), and

·   67 ave. pax/day = 311 Gloucester Street.

5.2       Environment Canterbury (ECan) are responsible for providing public transport services.  Christchurch City Council is responsible for providing public transport infrastructure.  The installation of these shelters is supported by ECan.

5.3       Council staff proposes to install the bus shelters in the locations outlined in the attached bus shelter plans (refer to Attachments A to C).  This does not impact on the bus stop locations.

5.4       Under s339 of the Local Government Act (1974) the Council may erect on the footpath of any road a shelter for use by intending public-transport passengers or taxi passengers provided that no such shelter may be erected so as to unreasonably prevent access to any land having a frontage to the road.  The Council is required to give notice in writing to the occupier and owner of property likely to be injuriously affected by the erection of the shelter, and shall not proceed with the erection of the shelter until after the expiration of the time for objecting against the proposal or, in the event of an objection, until after the objection has been determined.

5.5       Staff confirm the shelter will not prevent vehicular or pedestrian access to any land having a frontage to the road, as a result of the proposed shelter installations.

5.6       Consultation has been carried out with the affected properties.  The consultation period for all shelters proposed occurred from Tuesday 19 January 2016 to Friday 5 February 2016.  During this period, and after the consultation period finished the owners/occupiers of all properties listed have returned the feedback form indicating approval. 

5.7       A subsequent letter has been issued to all of the adjacent property owners/occupiers indicating that a request will be put to the Community Board regarding the installation approval.


 

6.   Option 1 - Proposed Bus Passenger Installation

Option Description

6.1       Install a bus passenger shelter at 478 Hagley Avenue, Kerrs Road just south of Woodham Road (290 Woodham Road) and 311 Gloucester Street (Christchurch East School).  All proposed shelters are adjacent to an existing bus stop.

Significance

6.2       The level of significance of this option is low consistent with section 2 of this report.  Engagement requirements for this level of significance includes the consultation with occupier and owner of property likely to be injuriously affected by the erection of the shelter.

Impact on Mana Whenua

6.3       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

6.4       The properties listed below are those specifically affected by this option due to the proximity of the property to the proposed shelter.  A consultation notice and feedback form was mailed to each property listed below on 19 January 2016, requesting the owners or occupiers approval or objection to the bus shelter at the bus stop outside the property they own or occupy.  The consultation process closed on 5 February 2016.

·   478 Hagley Avenue (Christchurch City Council owned land),

·   290 Woodham Road (Rosewood Rest Home and Hospital), and

·   311 Gloucester Street (Christchurch East School).

6.5       As indicated in Section 5.6 the owners/occupiers of all properties listed have returned the feedback form indicating approval.

Alignment with Council Plans and Policies

6.6       This option is consistent with Council’s Plans and Policies

Financial Implications

6.7       Cost of Implementation - $30,000 for the installation of the three bus passenger shelters. 

6.8       Maintenance / Ongoing Costs - Costs will be met from the Passenger Transport Maintenance budget.

6.9       Funding source - The cost will be met from the Passenger Transport Infrastructure budget available for the installation of shelters.

Legal Implications

6.10    Where no objection to the shelter has been presented by the owner or occupier of an affected property, the relevant Community Board for that area has the delegated authority to the sign-off of the installation of the proposed shelter.

Risks and Mitigations

6.11    Shelters are not installed, leading to poor level of service for passengers waiting for a bus.

6.12    Increased street clutter:  Where street clutter has been identified through site assessments (e.g. rubbish bins located by the kerb edge (i.e. in less than ideal locations), excess number of public transport related poles, etc.), these footpath obstacles will be relocated to an appropriate location in close proximity to the shelter (e.g. the rubbish bin), and the number of poles reduced by maximising the use of the shelter (e.g. attaching the Real Time Information device 'bus finder' to the shelter).  This will help provide a de-cluttered footpath environment by the bus stop and improve the level of service for pedestrians passing the shelter and for passengers waiting for a bus.

Implementation

6.13    Implementation dependencies - approval by the Hagley / Ferrymead Community Board.

6.14    Implementation timeframe - dependant on the contractor's workloads, but the shelters should be installed within three months of being approved.

Option Summary - Advantages and Disadvantages

6.15    The advantages of this option include:

·   Protection from weather,

·   Seating provided within the shelter,

·   Increase the visibility and legibility of public transport, and

·   Provide a positive contribution to the overall streetscape.

6.16    The disadvantages of this option include:

·   Increase in the number of bus passenger shelter to be maintained by the Council,

·   During the peak times of public transport usage the shelter can only provide shelter for a limited number of people, however this is the case with most bus shelters.

 

Attachments

No.

Title

Page

a  

Proposed Bus Shelter Plan: 478 Hagley Avenue

50

b  

Proposed Bus Shelter Plan: Kerrs Road, just south of Woodham Road (290 Woodham Road)

51

c  

Proposed Bus Shelter Plan: 311 Gloucester Street

52

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Authors

Brenda  O'Donoghue

Steve Parry

Steffan Thomas

Passenger Transport Engineer

Manager Traffic Operations

Operations Manager

Approved By

Chris Gregory

David Adamson

Head of Transport

General Manager City Services

  


Hagley/Ferrymead Community Board

05 April 2016

 

PDF Creator


Hagley/Ferrymead Community Board

05 April 2016

 

PDF Creator


Hagley/Ferrymead Community Board

05 April 2016

 

PDF Creator


Hagley/Ferrymead Community Board

05 April 2016

 

 

11.    Sumner Library and Community Facility - Rebuild

Reference:

16/91300

Contact:

Matt Cummins

Matt.cummins@ccc.govt.nz

03 941 8236

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is to update the Hagley/Ferrymead Community Board on the progression of the design and rebuild of the Sumner Library and Community Facility.

1.2       The report also recommends the conclusion of the procurement process to seek and appoint a main contractor and sign off the project through to completion.

 

Origin of Report

1.3       Council previously resolved to rebuild a library and multi-purpose community facility in Sumner to replace the buildings and services that were lost in the Canterbury earthquakes. $10,170,000 was placed on budget and approved through the Facilities Rebuild Programme.

1.4       This report is being provided now to fulfil the resolution of the Council dated 13 November 2014 which stated the following:

It was resolved on that the Council:

"34.2 - Approve (in line with the Joint Community Board / Community Committee recommendation of 13 May 2014) the project to progress to Stage Two: wider community consultation, external funding confirmation, needs analysis, procurement of the design team, development of the design, detailed cost estimation and planning."

1.5       The project has progressed well and is at the end of detailed design. With approval from the Community Board, Committee and Council, an open market tender process can be run in accordance with the Council's standard procurement approach for all projects over $500,000 being offered in the open market. The intent is to procure a main contractor in time for work to start on site in early August 2016.

1.6       This report does not seek additional funds for the project.

 

2.   Significance

2.1       The decision(s) in this report are of medium significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the fact that Council is providing a new community facility which will have a positive social, cultural and educational effect on the lives of those, not only living in Sumner but also on the wider Christchurch population and visitors to the city.

2.1.2   The community engagement outlined in this report reflects the assessment.

2.1.3   The new facility will be a great asset for Christchurch - replacing and rebuilding community facilities damaged or lost is a key priority for the Council. Libraries and community meeting and gathering spaces enhance people's quality of life and access to these services is important.

2.1.4   In general there is great public support for this project and this is illustrated by the 96% of people who responded to the Sumner Masterplan, in favour of rebuilding new Community Facilities in the village.

 

3.   Staff Recommendations

That the Hagley/Ferrymead Community Board recommends that the Council:

1.         Directs staff to run a competitive tender process to select a preferred contractor for construction of the Sumner Library, Community Facility and Museum.

2.         Authorises the Chief Executive Officer to award the contract.

3.         Approve the project through to completion and public opening.

 

 

4.   Key Points

4.1       This report supports the Council's Long Term Plan (2015 - 2025):

4.1.1   Activity: Community Facilities

·     Level of Service: 2.0.1 Provide community facilities

 

4.2       The following feasible options have been considered:

·     Option 1 - Continue with the project through to construction and completion (preferred option).

 

4.3       Option Summary - Advantages and Disadvantages (Preferred Option)

4.3.1   The advantages of this option include:

·     Replacement of valuable and well-used community facilities lost following the series of earthquakes.

·     A new library and community asset for Christchurch City Council which will be fit for purpose and adaptable for future uses.

·     Serving our communities with access to essential community services

4.3.2   The disadvantages of this option include:

·     The project will cost the Council money

·     The Sumner Village Green will need to be relocated to a new position

·     Possible temporary disruption to Wakefield and Nayland Streets during construction works.

 

 

 

 

 

5.   Context / Background

 

5.1       Overview

5.1.1   The new building will be constructed on the corner of Nayland and Wakefield Streets in Sumner. Refer to Attachment 1.

5.1.2   Split over two levels, a 1300m2 building will be built comprising of a library, meeting room and community room on the ground floor. The upper floor will have a large community hall with a stage, separate bookable activity rooms, a kitchen and a museum. Refer to Attachment 2.

5.1.3   Following the work completed by the Joint Working Group, a design team was procured in August 2015 to take the project through to completion. The comprehensive team comprises a project manager, architects, engineers of all disciplines and planners.

5.1.4   The result is a building with an architecture that responds to the Sumner context - its geography and geology, the built typologies and materials and the 'beachy' aesthetic and colours of this seaside community.

5.1.5   The design has a focus on operational efficiency, flexibility and durability. Features include a high efficiency façade with exceptional insulation levels, energy efficient heating, lighting and water use systems.

5.1.6   At the time of writing, the project is at the end of detailed design and tender documents are being prepared in readiness for Request for Tenders. An Expression of Interest process was held in February and March to select and pre-qualify 3-4 suitable main contractors who will be invited to tender for the project. An appointment will be made under NZS 3910: 2013 - Conditions of Contract for building and civil engineering construction.

 

5.2       Stakeholders

5.2.1   The Sumner / Redcliffs Historical Society are a key stakeholder and have been in close communication with the project manager throughout the design. The society will occupy the museum space on the first floor of the new building and they have made a generous contribution of $50,000 NZD towards the construction of the museum.

5.2.2   In December 2015 the Historical Society, in conjunction with the Hagley/Ferrymead Community Board opened the time capsule which was discovered when the old building was demolished. Findings included a note, coins, pendant and a copy of The Press, dated 27 March 1907. Discussions are underway now as to how and where this will be displayed and whether a new time capsule will be re-positioned in the structure of the new building.

5.2.3   The Sumner Theatre Group (Sumner Community Centre Inc.) will be a key user of the new facility and they have been active in communicating with the project team around the stage and theatre requirements. The Sumner Theatre Group have prepared an application to Lotteries for additional funds which if successful, will be contributed to the project to cover theatre-related scope.

5.2.4   The new facility incorporates a Community Room/Office which is a shared space where community groups can gather and work together. In December 2015, fourteen local community groups were contacted by the Community Development Advisor, Hagley Ferrymead, and asked to describe their needs and requirements for a community office. Excellent feedback was received around how this space could operate and what type of fit out is needed (ie, hot desks, storage).

5.2.5   The Sumner Joint Working Group continues to be involved in the project and they have attended a briefing as well as several meetings with the Sumner Theatre Group. After a review of the drawings, the Joint Working Group have recommended that the project proceed as proposed and made the following suggestions to the project team:

·     That a movable wall be included between the main hall and Activity 1 space to create a flexible hall that can be extended for use by larger groups, including during productions of the Sumner Theatre Group.

·     That the Sumner Community Centre Inc. and its sub-group, the Sumner Theatre Group, are encouraged to seek external funding for theatre-related items, which can be contributed to the overall project.

·     That the detailed design stage investigates all practical storage options in the building and that these are included in the final design.

5.2.6   Project updates are provided to the Sumner Community Residents Association on a regular basis. Council staff will work with the Residents Association and Joint Working Group to plan blessings and breaking ground at the start of construction works.

 

5.3       Urban Design Panel

5.3.1   The Urban Design Panel are generally very supportive of the project and provided constructive advice on 18 January 2016.

5.3.2   In response to the material circulated and the review meeting, "the panel thanks the applicant for their attendance and commends the applicant on the standard of documentation offered to the panel. The Panel supports this much improved developed design in terms of built form, plan and modulation, articulation of facades, roof forms and materiality".  The panel also offered constructive suggestions for the design team going forward.

 

5.4       Parallel projects

5.4.1   Staff are conscious of the fact that there are other projects planned for Sumner in 2016 and 2017. These include the proposed Wakefield street upgrade and the rock-fall bund on Nayland Street. Coordination with these other jobs will be key in order to understand the scope and timeframes to avoid conflict.

5.4.2   Council's Property Unit have entered into commercial negotiations with the owner of 31-33 Nayland Street with a view to purchasing two rectangular parcels of land. Combined, they total approximately 1012m2. The original project budget approved by Council included a sum of money to purchase these two sites for future off-street car parking. The land in question is highlighted in the Sumner Suburban Masterplan and acquiring them is aligned with the plan.

 

5.5       Programme

5.5.1   Main Building Consent approved - June 2016

5.5.2   Award Tender - end June 2016

5.5.3   Construction Works - 1 August 2016 to mid-May 2017

5.5.4   Interior fit out - June 2017

5.5.5   Target public opening - mid July 2017

 

6.   Option 1 - Construct and new library and community facility in Sumner (preferred)

 

Option Description

6.1       The project has already been approved by Council and money has been placed on budget. In line with the previous Council resolution, this report seeks continuation of the project including the appointment of a contractor and constructing the building.

6.2       Option 2 is to cancel the project and re-direct funds to Council Treasury. This option has not been considered in detail in this report.

Significance

6.3       The level of significance of this option is medium and this is consistent with section 2 of this report. 

Impact on Mana Whenua

6.4       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

6.5       Research shows little mention of this location as a specific area of regard in pre-colonial history. However, the story of Tuawera (Cave Rock) is frequently re-told in the material that is available. There does not appear to be specific mention of Sumner beach or surrounds in the Waitangi Tribunal reports or in Land Deed documents where this location is caught up as part of the land giving context to Whakaraupo (Lyttelton Harbour) and Opāwaho (Heathcote River).

6.6       The new building is situated in the takiwā of Ngāti Tūāhuriri and Ngāti Wheke also assert an interest in this area.  Identifying the cultural aspirations for the Sumner Library requires engagement with two Papatipu Rūnanga: Te Rūnanga o Ngāi Tūāhuriri and Te Hapū o Ngāti Wheke.

6.7       A representative from Te Rūnanga o Ngāi Tūāhuriri is working alongside the project team to advise on the incorporation of cultural references and narratives that reflect Ngai Tahu values.

Community Views and Preferences

6.8       The Communities of Redcliffs and Sumner are specifically affected by this option and are in general, very supportive of a new library, community hall and museum. Consultation was undertaken through the Sumner Suburban Masterplan.

6.9       Specific consultation was undertaken on the facilities to be included and materials used at community workshops and stakeholder meetings, as well as the work undertaken by the Joint Working Group.

Alignment with Council Plans and Policies

6.10    This option is consistent with Council’s Plans and Policies

6.10.1 Libraries 2025 Facilities Plan

6.10.2 Community Facilities Network Plan (draft)

6.10.3 Strengthening Communities Strategy 2007

6.10.4 Sumner Suburban Masterplan

6.10.5 Community Facilities Rebuild Programme

6.10.6 Long Term Plan

Financial Implications

6.10.7 The project received funding approval at the Council meeting of the 28 August 2014. The amount approved, through the Facilities Rebuild Programme is $10,170,000 NZD.

6.10.8 Maintenance costs have been considered and ease of building maintenance is an ongoing consideration throughout the design phase. Items include energy efficient lighting, flooring types, efficient insulation and heating and high-wear wall materials.

6.10.9 Additional funding sources include the generous contribution of $50,000 from the Sumner Redcliffs Historical Society and the recent application to Lotteries by the Sumner Community Centre Inc. (decision unknown at the time of writing).

Legal Implications

6.11    There are no legal implications

Risks and Mitigations

6.12    Risks and issues are actively recorded and managed by the project team.

6.13    A competitive, open market tender process will be conducted to select and appoint a main contractor in order to achieve best commercial value for Council.

Implementation

6.14    Implementation dependencies - approval by Council to proceed with the project, availability of contractor resources and long lead times for materials in a busy market place.

6.15    Implementation timeframe - refer section 5.5.

Option Summary - Advantages and Disadvantages

6.16    Refer to section 4.3.

 

 

 

 

 

 

 

 

 

 

 

 

Attachments

No.

Title

Page

a  

Attachment 1 - North East elevation seen from Wakefield Street

60

b  

Attachment 2 - Sumner Community Facility - floor plan layouts

61

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Matt Cummins

Senior Project Manager

Approved By

Darren Moses

David Adamson

Manager Capital Delivery Community

General Manager City Services

  


Hagley/Ferrymead Community Board

05 April 2016

 

PDF Creator


Hagley/Ferrymead Community Board

05 April 2016

 

PDF Creator


 

PDF Creator


 

PDF Creator


Hagley/Ferrymead Community Board

05 April 2016

 

 

12.    Adoption of a Change of Meeting Time

Reference:

16/238743

Contact:

Peter Croucher

Peter.croucher@ccc.govt.nz

941 5305

 

 

1.   Purpose of Report

1.1       This purpose of this report is for the Hagley/Ferrymead Community Board to consider and adopt a change of meeting start time for the monthly Wednesday Board meetings.

 

2.   Staff Recommendations

That the Hagley/Ferrymead Community Board:

1.         Adopt the amended Schedule of Meetings for 2016 as below to enable all Wednesday Board meetings to commence at 9.30am:

Wednesday 20 April 2016 - 9.30am
Tuesday 3 May 2016 - 9am
Wednesday 18 May 2016 - 9.30am
Tuesday 31 May 2016 - 9am
Wednesday 15 June 2016 - 9.30am
Tuesday 5 July 2016 - 9am
Wednesday 20 July 2016 - 9.30am
Tuesday 2 August 2016 - 9am
Wednesday 17 August 2016 - 9.30am
Tuesday 6 September 2016 - 9am
Wednesday 21 September 2016 - 9.30am

 

 

3.   Key Points

3.1       The Board's previous meeting schedule was for Wednesday Board meetings to commence at 3.30pm.

3.2       On 1 March 2016 the Board requested that staff formalise a change to enable Wednesday Board meetings to commence at 9.30am.

 

Attachments

There are no attachments to this report.

 

Signatories

Author

Peter Croucher

Community Board Advisor

Approved By

Jenny Hughey

Mary Richardson

Head of Community Support, Governance & Partnerships

General Manager Customer & Community

  


Hagley/Ferrymead Community Board

05 April 2016

 

 

13.    Application to the Hagley/Ferrymead 2015/16 Discretionary Response Fund - Sumner Rugby Football Club - Strictly Sumner

Reference:

16/312411

Contact:

Vimbayi Chitaka

Vimbayi.Chitaka@ccc.govt.nz

941 6633

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Hagley/Ferrymead Community Board to consider an application for funding from their 2015/16 Discretionary Response Fund from the organisation listed below.

Funding Request Number

Organisation

Project Name

Amount Requested

00054543

Sumner Rugby Football Club

Strictly Sumner

$10,419

 

Origin of Report

1.2       This staff generated report is to assist the Community Board consider an application for funding from Sumner Rugby Football Club.

2.   Significance

2.1       The decision(s) in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the number of people affected and/or with an interest.

2.1.2   Due to the assessment of low significance, no further community engagement and consultation is required.

 

3.   Staff Recommendations

That the Hagley/Ferrymead Community Board:

1.         Makes a grant of $5,000 from its 2015/16 Discretionary Response Fund to Sumner Rugby Football Club towards Strictly Sumner.

 

 

4.   Key Points

4.1       At the time of writing, the balance of the Discretionary Response Fund is as detailed below.

Total Budget 2015/16

Granted To Date

Available for allocation

Balance If Staff Recommendation adopted

$130,000

$117,382

$12,618

$7,618

 

4.2       Based on the current Discretionary Response Fund criteria, the application listed above is eligible for funding.

4.3       The attached Decision Matrix provides detailed information for the application.  This includes organisational details, project details, financial information and a staff assessment.

 

Attachments

No.

Title

Page

a  

Application to Hagley/Ferrymead 2015/16 Discretionary Response Fund - Sumner Rugby Club - Strictly Sumner - Decision Matrix - 00054543

69

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Vimbayi Chitaka

Community Development Advisor

Approved By

Shupayi Mpunga

Mary Richardson

Manager Community Governance - Hagley/Ferrymead

General Manager Customer & Community

  


Hagley/Ferrymead Community Board

05 April 2016

 

PDF Creator


Hagley/Ferrymead Community Board

05 April 2016

 

 

14.    Hagley/Ferrymead Community Board Area Report

Reference:

16/320251

Contact:

Shupayi Mpunga

Shupayi.mpunga@ccc.govt.nz

941 6605

 

 

1.   Matters Arising

1.1       Levels of Service - Staff are currently putting together information to inform the Board of current levels of service in the ward.

1.2       Report Template Wording - Mana Whenua

At the Hagley/Ferrymead Community Board meeting on 2 February 2016, Board members requested a change to the wording used in report templates by the removal of the word 'their' in the standard text regarding Impact on Mana Whenua below:

Impact on Mana Whenua

 

This option does not involve a significant decision in relation to land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Māori, 'their' culture and traditions.

 

This is to advise that the current wording will not be changed as is has been taken directly from the Local Government Act 2002 which local authorities are obliged to comply with.

 

77  Requirements in relation to decisions

(1) A local authority must, in the course of the decision-making process,—

(a) seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

(b) assess the options in terms of their advantages and disadvantages; and

(c) if any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water, sites, waahi tapu, valued flora and fauna, and other taonga.

2.   Hagley/Ferrymead Community Board Plan

Board members started reporting activities they are engaged in that contribute to achievement of the Community Board Plan actions.  Staff are finalising a draft reporting, monitoring and evaluation plan.

 

3.   Board Activities

3.1          Upcoming Board Meetings and Commitments

·        Wednesday 6 April, 2.30pm-6.30pm, Hagley/Ferrymead Community Pride Garden                                      Awards, Woolston Club, Hargood Street.

·        Wednesday 20 April, from 3pm, Hagley/Ferrymead Community Board Informal Meeting             and Board Meeting, Boardroom 180 Smith Street (Note: time could be changed following 5 April 2016 Board Meeting).

·        Wednesday 20 April, time TBA, Hagley/Ferrymead Community Board, Linwood/Woolston Pool, Community Engagement Planning (tentative)

·        Wednesday 27 April, from 9-11am, Hagley/Ferrymead Community Board, Annual Plan Workshop, Boardroom, 180 Smith Street.

·        Tuesday 3 May, 9am to 12 noon, Hagley Ferrymead Community Board Meeting, Boardroom, 180 Smith Street.

·        Monday 16 May, 4pm to 6.30pm, Hagley/Ferrymead Community Board Seminar, Boardroom, 180 Smith Street.

·        Wednesday 18 May, time TBA, Hagley/Ferrymead Community Board Meeting, Boardroom, 180 Smith Street.

 

4.   Community Activities and Events

·        2015/16 Strengthening Communities and Small Grants Funds open Tuesday 15 March and close Saturday 30 April 2016

·        Summit Road Society 67th Annual General Meeting, Tuesday 29 March 2016 at 7.30pm, Kowhai Lounge, Cashmere Presbyterian Church, 2 MacMillan Avenue.

·        Public Funding Information Session for Hagley/Ferrymead Ward on Thursday 31 March 2016 at 10am to 11am in Board Room, 180 Smith Street.

·        Submissions for Annual Plan open Wednesday 6 April and close Tuesday 10 May 2016

·        ACE Forum, Thursday 14 April, 7.30am to 9am, Delta Community Trust, 105 North Avon Road. Please RSVP for catering purposes.

 

5.   Community Governance Team Activity

5.1       A report will be circulated and tabled at the next meeting.

 

6.   Hagley/Ferrymead Community Board 2015/16 Discretionary Response Fund

 

6.1          The balances of the Boards Community funds are as follows:

·     Hagley/Ferrymead Community Board 2015/16 Discretionary Response Fund - $12,618

·     Youth Development Fund - $4,950

·     Light Bulb Moments $2,900

 

Details of the allocated amounts are attached (Attachment A)

 

7.   Items for Information

There are no items for information.

 

8.   Community Board Submissions

District Plan Review Submission - At its meeting on March 16, 2016 the Board agreed that Sara and Joe would finalise and lodge a submission in response to the Proposed Christchurch Replacement District Plan - additional areas proposed for residential medium density zoning - Linwood.  The two Board members lodged the submission on time and will report to the next Board meeting.

 

9.   Consultation Calendar

There are no open consultations.

 

 

 

 

 

10. Staff Recommendations

That the Hagley/Ferrymead Community Board:

1.         Receive the report.

 

 

Attachments

No.

Title

Page

a  

Hagley Ferrymead - 5 April 2016 - Funding Balances - Area Report

74

 

 

Signatories

Authors

Vimbayi Chitaka

Diana Saxton

Community Development Advisor

Community Recreation Advisor

Approved By

Shupayi Mpunga

Manager Community Governance - Hagley/Ferrymead

  


Hagley/Ferrymead Community Board

05 April 2016

 

PDF Creator


 

PDF Creator

 


Hagley/Ferrymead Community Board

05 April 2016

 

 

15.  Elected Member Information Exchange

 

This item provides an opportunity for Board Members to update each other on recent events and/or issues of relevance and interest to the Board.

 

 

 

16.  Question Under Standing Orders

 

Any member of the local authority may at any meeting of the local authority at the appointed time, put a question to the Chairperson, or through the Chairperson of the local authority to the Chairperson of any standing or special committee, or to any officer of the local authority concerning any matter relevant to the role or functions of the local authority concerning any matter that does not appear on the agenda, nor arises from any committee report or recommendation submitted to that meeting.

 

Wherever applicable, such questions shall be in writing and handed to the Chairperson prior to the commencement of the meeting at which they are to be asked.