Fendalton/Waimairi Community Board

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Fendalton/Waimairi Community Board will be held on:

 

Date:                                     Monday 18 April 2016

Time:                                    4.00pm

Venue:                                 Boardroom, Fendalton Service Centre,
Corner Jeffreys and Clyde Roads, Fendalton

 

 

Membership

Chairperson

Deputy Chairperson

Members

Val  Carter

David Cartwright

Sally Buck

Faimeh Burke

Jamie Gough

Bridget Williams

Raf Manji

 

 

13 April 2016

 

 

 

 

 

Edwina Cordwell

Community Board Advisor

941 6728

Edwina.cordwell@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Fendalton/Waimairi Community Board

18 April 2016

 

 

 


Fendalton/Waimairi Community Board

18 April 2016

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

TABLE OF CONTENTS

 

C       1.       Apologies.......................................................................................................................... 4

B       2.       Declarations of Interest................................................................................................... 4

C       3.       Confirmation of Previous Minutes................................................................................. 4

B       4.       Deputations by Appointment........................................................................................ 4

B       5.       Presentation of Petitions................................................................................................ 4  

C       6.       Staff Briefings................................................................................................................. 11

C       7.       Wairakei/Breens Pedestrian Crossing.......................................................................... 17

C       8.       Memorial Avenue Bus Stop Removal Related to the Memorial Avenue/Russley Road Intersection Realignment.............................................................................................. 23

C       9.       Proposed Bus Passenger Shelter Installations Fendalton/Waimairi......................... 29

C       10.     Fendalton/Waimairi 2014/15 Strengthening Communities Fund End of Project Report......................................................................................................................................... 35

C       11.     Fendalton/Waimairi 2016/17 Strengthening Communities Fund Board Projects .. 69

B       12.     Fendalton/Waimairi Community Board Area Update............................................... 73

B       13.     Elected Member Information Exchange...................................................................... 78

B       14.     Question Under Standing Orders................................................................................. 78 

 

 


Fendalton/Waimairi Community Board

18 April 2016

 

 

1.   Apologies

An apology was received from David Cartwright.

2.   Declarations of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3.   Confirmation of Previous Minutes

That the minutes of the Fendalton/Waimairi Community Board meeting held on Monday, 4 April 2016 be confirmed (refer page 5).

4.   Deputations by Appointment

4.1

Earthquake Commission (EQC) Update

 

Mr Keith Land( EQC)  will provide the Board with an update on various matters.

 

4.2

The Wigram Lions Club - Proposed Community Project to Celebrate 100 Years of Lions

 

Mr Jack Tait and other Committee members will speak on behalf of The Wigram Lions Club regarding a proposal to celebrate 100 years of Lions

 

5.   Presentation of Petitions

There were no petitions received at the time the agenda was prepared.  


Fendalton/Waimairi Community Board

18 April 2016

 

 

Attachment A        Item 3
 


Fendalton/Waimairi Community Board

Open Minutes

 

 

Date:                                     Monday 4 April 2016

Time:                                    4.00pm

Venue:                                 Boardroom, Fendalton Service Centre,
Corner Jeffreys and Clyde Roads, Fendalton

 

 

Present

Chairperson

Members

Val  Carter

Sally Buck

Faimeh Burke

Bridget Williams

Raf Manji

 

 

4 April 2016

 

 

 

 

 

Edwina Cordwell

Community Board Advisor

941 6728

Edwina.cordwell@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 

 

 

 

 

 

 

 

 

 

 

 

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

The agenda was dealt with in the following order.

1.   Apologies

Part C

Community Board Resolved FWCB/2016/00016

Apologies for absence were received and accepted from David Cartwright and Jamie Gough.

An apology for lateness from Bridget Williams was accepted.

 

Member Manji/Member Burke                                                                                                                            Carried

2.   Declarations of Interest

Part B

There were no declarations of interest recorded.

3.   Confirmation of Previous Minutes

Part C

Community Board Resolved FWCB/2016/00017

That the minutes of the Fendalton/Waimairi Community Board meeting held on Monday, 14 March 2016 be confirmed.

Member Burke/Member Buck                                                                                                                              Carried

 

4.   Deputations by Appointment

Part B

4.1       Mr David Wilson addressed the Board regarding Rating Valuation and other matters associated with the Land Use Recovery Plan ( LURP) and North West Area Plan Change.

Mr Wilson provided a summary and supporting documentation for the situation he and his neighbours have found themselves in because of their land being rates assessed as industrial when the zoning remains rural.  

Community Board Resolved FWCB/2016/00018

The Fendalton/Waimairi Community Board:

1.              Referred the issues regarding potential discrepancies in the rateable value applied to properties in Area 3, i.e. industrial versus rural, to the Council for its consideration.

2.         Thanked Mr Wilson for his deputation.

 

Member Buck/Member Burke                                                                                                                              Carried

 

Member Williams entered the meeting at 4.23pm.

5.   Presentation of Petitions

Part B

There was no presentation of petitions.  

6.   Correspondence

 

6.1     Request for Removal of Tree in Woodbury Street

 

The Board received the tabled correspondence from Ms McQuilken requesting the removal of a tree from the berm outside her residence.

 

Community Board Resolved FWCB/2016/00019

The Board decided that the correspondence regarding the tree at 106 Woodbury Street, Avonhead be referred to staff and feedback on the matter be provided to the next Board meeting.

Member Manji/Member Burke                                                                                                               Carried

 

6.2     Harewood/Gardiners/Breens Intersection

 

The Board received the correspondence from the New Zealand Automobile Association in support of an investigation into traffic lights at this intersection.

 

 

7.   Staff Briefings

 

7.1     Ward Based Graffiti Statistics

 

This item is deferred to  the 18 April 2016 meeting.

7.2     Road Stopping - Avonhead and Grays Roads

 

Angus Smith, Manager Property Consultancy, and Barry Woodland, Property Consultant were in attendance and provided the Board with an update on the above matter.

 

 

 

 

 

 

 

 

 

8.   Sawyers Arms Road, Greywacke Road and Logistics Drive Traffic Controls and Parking Restrictions

 

The Board considered a report seeking its approval of the installation of traffic controls and parking restrictions on various parts of Sawyers Arms and Greywacke Roads and Logistics Drive.

 

Community Board Resolved FWCB/2016/00020

Part C

The Fendalton/Waimairi Community Board resolved to:

1.         Approve that the stopping of vehicles be prohibited at any time on the western side of Sawyers Arms Road commencing at its intersection with Logistics Drive and extending in a northerly direction for a distance of 60 metres;

2.         Approve that the stopping of vehicles be prohibited at any time on the western side of Sawyers Arms Road commencing at its intersection with Logistics Drive and extending in a southerly direction for a distance of 60 metres;

3.         Approve that the stopping of vehicles be prohibited at any time on the northern side of Logistics Drive commencing at its intersection with Sawyers Arms Road and extending in a westerly direction for a distance of 30 metres;

4.         Approve that the stopping of vehicles be prohibited at any time on the southern side of Logistics Drive commencing at its intersection with Sawyers Arms Road and extending in a westerly direction for a distance of 30 metres.

 

Member Buck/Member Williams                                                                                                                         Carried

 

 

 

9.   Applications to the Fendalton/Waimairi 2015/16 Discretionary Response Fund – Anglican Parish of Burnside, Harewood and Papanui Returned and Services Association Inc

 

The Board considered an application for funding from its 2015/16 Discretionary Response Fund from the Anglican Parish of Burnside Harewood and the Papanui Returned and Services Association Inc.

 

 

Community Board Resolved FWCB/2016/00021

Part C

The Fendalton/Waimairi Community Board resolved to:

1.           Make a grant of $15,000 to the Anglican Parish of Burnside Harewood towards the construction of a carpark on their grounds at 750 Harewood Road.

 

Member Burke/Member Buck                                                                                                                              Carried

 

 

 

Community Board Resolved FWCB/2016/00022

Part C

The Fendalton/Waimairi Community Board resolved to:

2.              Make a grant of $800 to the Papanui Returned and Services Association Incorporated towards the costs of hosting the 2016 ANZAC Day celebrations.

 

Member Williams/Member Buck                                                                                                                         Carried

 

10. Fendalton/Waimairi Ward Area Report

Part B

 

10.1   Merivale Reserve Playground Opening

The opening of the Merivale Reserve Playground was well attended.  The Community Board presented Charlotte Gray with a certificate of appreciation to recognise the work she has done in fundraising for this project.  The event also included the planting of the remaining shrubs as part of the landscape design.

 

10.2   Community Conversations with the Business Community

The Board reiterated its wish to hold conversations with business retailers located in small suburban shopping centres throughout the Fendalton/Waimairi ward.  The Board views these retailers as an integral part of community life and is interested in any viewpoints, issues or concerns they may have.

 

Community Board Resolved FWCB/2016/00023

The Board decided to progress conversations with the business community and to work with staff on the details and how this might occur prior to any formal meetings.

 

Member Williams/Member Buck                                                                                                                Carried

 

 

10.3   Annual Plan

The Board noted the information in the tabled copy of the draft Annual Plan 2016 (Capital Projects).

 

11. Elected Member Information Exchange

Part B

 

11.1    The Chairperson provided feedback from the Chairs and Staff Forum with particular emphasis on the information regarding the Alcohol Licensing process.

11.2    The Chairperson commented on her participation in the recent site visit to the Otukaikino Stream and surrounds.

12. Questions Under Standing Orders

Part B

There were no questions under standing orders at this meeting.

 

 

   

Meeting concluded at 5.02pm.

 

CONFIRMED THIS 16th DAY OF APRIL

 

Val  Carter

Chairperson

  


Fendalton/Waimairi Community Board

18 April 2016

 

 

6.        Staff Briefings

Reference:

16/376190

Contact:

Edwina Cordwell

Edwina.cordwell@ccc.govt.nz

941 6728

 

 

1.   Purpose of Report

The Board will be briefed on the following:

Subject

Presenter(s)

Unit/Organisation

Graffiti Update and Statistics

Sarah Gardyne

Graffiti Team, Christchurch City Council

Enforcement Processes

Tracey Weston

Head of Regulatory Compliance, Christchurch City Council

`

 

2.   Staff Recommendations

That the Fendalton/Waimairi Community Board:

1.         Notes the information supplied during the Staff Briefings.

 

 

Attachments

No.

Title

Page

a  

Response re Noise Complaint Process

12

 

 


Fendalton/Waimairi Community Board

18 April 2016

 


 


 


 


 

 


Fendalton/Waimairi Community Board

18 April 2016

 

 

7.        Wairakei/Breens Pedestrian Crossing

Reference:

16/278950

Contact:

Wayne Anisy

wayne.anisy@ccc.govt.nz

941 8999

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Fendalton/Waimairi Community Board to approve the pedestrian refuge island in accordance with Attachment A.

Origin of Report

1.2       This report is staff generated and is in response to the request made by the Fendalton/Waimairi Community Board that staff investigate crossing facilities on Wairakei Road near Breens Road.

2.   Significance

2.1       The decision(s) in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by comparing factors relating to this decision against the criteria set out in Council's significance and Engagement Policy.

2.1.2   The community engagement and consultation outlined in this report reflect the assessment.

 

3.   Staff Recommendations

That the Fendalton/Waimairi Community Board:

1.         Approves that a central pedestrian refuge island be constructed on Wairakei Road, north-west of Breens Road in accordance with Attachment A.

 

 

4.   Key Points

4.1       This report supports the Council's Long Term Plan (2015 - 2025):

4.1.1   Activity: Road Operations

·     Level of Service: 10.0.31 Protect vulnerable users - minimise the number of fatal crashes involving pedestrians and cyclists

4.2       The following feasible options have been considered:

·     Option 1 - Install a pedestrian refuge island on Wairakei Road outside of the Edu kids Learning Centre, north-west of Breens Road. (preferred option)

·     Option 2 - Do Nothing

4.3       Option Summary - Advantages and Disadvantages (Preferred Option)

4.3.1   The advantages of this option include:

·     Improves safety for pedestrians crossing Wairakei Road by providing a crossing facility;

·     The pedestrian refuge island gives pedestrians a safe place to wait when crossing the road in two stages;

4.3.2   The disadvantages of this option include:

·     There are no disadvantages as no stopping lines are already installed through the area proposed therefore no existing parking is lost.

4.4       Community Feedback

4.5       Community engagement on the Wairakei Road, Breens Road Pedestrian Refuge Installation was undertaken from Wednesday 2 March to Friday 18 March 2016.

4.6       A total of 29 leaflets were hand delivered to Wairakei Road (between Todd Avenue and 434 Wairakei Road). The leaflet was also sent to 4 local education providers and 84 stakeholders.

4.7       During the course of the engagement, Council received comments and feedback from five submitters relating to design layout standards and location.

 

 

 

5.   Context/Background

Background

5.1       It has been identified that there are insufficient pedestrian crossing facilities on Wairakei Road between Farrington Avenue and Stanleys Road. This creates a poor level of service for pedestrians crossing Wairakei Road.

5.2       At the 17 September 2013 Fendalton/Waimari Board Meeting Jamie and Dylan O'Keefe made a deputation regarding the possibility of the installation of a pedestrian crossing point on
Wairakei Road near to Breens Road.

5.3       The Board decided to request staff to report back on the issues raised by the deputation which included safety concerns around Breens Intermediate, Edu kids and parents relating to crossing Wairakei Road in the vicinity of the school.

5.4       Two locations on Wairakei Road were investigated. One near Breens Road and one near
Todd Avenue with the intention to install both, subject to funding availability.

Proposal

5.5       It is proposed to install a pedestrian refuge island in the area north-west of Breens Road in the already existing painted central median which is wide enough to cater the new island, as shown on Attachment A.

5.6       Further to support this location No Stopping Lines are already existing on both sides of
Wairakei Road which will enhance sight lines for the crossing point.

5.7       An independent safety audit has been carried out for this pedestrian refuge in accordance with the "NZTA road safety audit procedures for projects guideline" and concluded that there were no safety issues with the location identified.

5.8       This crossing is the first in a series of crossing points that would be investigated on Wairakei Road between Farrington Avenue and Stanleys Road with a view to implementing as future funding permits.

 

 


 

6.   Option 1 - Install the Wairakei Road Pedestrian Refuge Island  (preferred)

Option Description

6.1       To install a pedestrian refuge island on Wairakei Road north of Breens Road as shown on Attachment A.

Significance

6.2       The level of significance of this option is low, consistent with section 2 of this report.  Engagement requirements for this level of significance are consistent with this level.

Impact on Mana Whenua

6.3       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

6.4       Submissions were received from Wednesday 2 March to 18 March 2016, with five responses received.  As respondents only provided email or P.O. Box numbers it was not possible to assess if any responses were from immediately adjacent homes or businesses.  For this reason the Engagement Advisor contacted the early learning centre directly (21st March) and learnt their staff are delighted a pedestrian refuge is to be installed at this location and they believe it to be excellent for families bringing children to the preschool.

6.5       Two respondents did not indicate support or non-support of the safety improvements.  Their feedback was in relation to use of handrails for blind people and whether or not another pedestrian Island further along Wairakei Road could now be removed.

6.6       One respondent did not support the safety improvement on the basis they believed there to be a better location.

6.7       Two respondents supported the proposal yet suggested alternate locations.

6.8       Project team response:

There are two types of pedestrian islands in our Construction Standard Specifications.  The
1.8 metre wide pedestrian refuge area has handrails either side of the island.  This type of island is used in areas of lower pedestrian demand.  The 3 metre wide pedestrian refuge area has handrails either side of the island.  This type of island is used in areas of higher pedestrian demand, which is the type proposed here on Wairakei Road.

As part of the investigation into this proposal, pedestrian counts were undertaken at several locations on Wairakei Road.  The counts undertaken at Wairakei Reserve showed the lowest level of pedestrian crossing movements.  As such this crossing was not taken forward at this time.

The pedestrian refuge island at Breens Road was seen as the highest priority by the Project Team, mindful of the volume and type of pedestrians and the pedestrian generating activities in the vicinity of the intersection.  This is also in line with the Boards aspirations as indicated in 1.2 above.

Another site was identified for investigations this financial year which is Wairakei Road near
Todd Avenue and may be considered for funding next year.

Alignment with Council Plans and Policies

6.9       This option is consistent with Council’s Plans and Policies

Financial Implications

6.10    Cost of Implementation - around $53,500

6.11    Maintenance / Ongoing Costs - Covered under the Area Maintenance Contract and the effect will be minimal to the overall asset.

6.12    Funding source - 2016 Capex Pedestrian Safety Initiatives

Legal Implications

6.13    Part 1, Clause 5 of the Christchurch City Council Traffic and Parking Bylaw 2008 provides the Council with the authority to install parking restrictions by resolution.

6.14    Community Boards have delegated authority from the Council to exercise the delegations as set out in the Register of Delegations.  The list of delegations for the Community Boards includes the resolution of parking restrictions, traffic control devices, traffic islands and pedestrian crossings.

6.15    The installation of any signs and/or markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.

Risks and Mitigations

6.16    Not Applicable

Implementation

6.17    Implementation dependencies  - Approval by community board

6.18    Implementation timeframe - Construction to be completed by the end of this financial year.

Option Summary - Advantages and Disadvantages

6.19    The advantages of this option include:

·   Improves safety for pedestrians crossing Wairakei Road by providing a crossing facility;

·   The pedestrian refuge island gives pedestrians a safe place to wait when crossing the road in two stages;

6.20    The disadvantages of this option include:

·   None

7.   Option 2 - Do Nothing

Option Description

7.1       Wairakei Road will remain as is.

Significance

7.2       The level of significance of this option is low and is inconsistent with section 2 of this report.  Engagement requirements for this level of significance are consistent.

Impact on Mana Whenua

7.3       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

7.4       No feedback supported this option and this option would not deliver the required pedestrian safety improvements.

Alignment with Council Plans and Policies

7.5       This option is inconsistent with Council’s Plans and Policies

Financial Implications

7.6       There would be no financial implication to Council

Legal Implications

7.7       None

Risks and Mitigations

7.8       Not Applicable

Implementation

7.9       There are no changes required

Option Summary - Advantages and Disadvantages

7.10 This option does not address any proposed safety issues.

 

 

Attachments

No.

Title

Page

a  

16/149158- Wairakei Road at Breens Road Pedestrian Crossing Plan

22

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Authors

Wayne Anisy

Mo Kachfi

Steve Parry

Steffan Thomas

Traffic Engineer

Senior Traffic Engineer

Manager Traffic Operations

Operations Manager

Approved By

Chris Gregory

David Adamson

Head of Transport

General Manager City Services

  


Fendalton/Waimairi Community Board

18 April 2016

 

PDF Creator


Fendalton/Waimairi Community Board

18 April 2016

 

 

8.        Memorial Avenue Bus Stop Removal Related to the Memorial Avenue/Russley Road Intersection Realignment

Reference:

16/109032

Contact:

Brenda O'Donoghue

brenda.odonoghue@ccc.govt.nz

941 8583

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Fendalton/Waimairi Community Board to approve permanent removal of two bus stops on Memorial Avenue near the Russley Road (State Highway 1) intersection.

Origin of Report

1.2       This report is staff generated resulting from the re-alignment of the Russley Road /
Memorial Avenue intersection and overbridge by the New Zealand Transport Agency (NZTA).

2.   Significance

2.1       The decision(s) in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by using the internal worksheet provided to staff for making assessments. 

2.1.2   The community engagement and consultation outlined in this report reflect the assessment.

 

3.   Staff Recommendations

That the Fendalton/Waimairi Community Board approve the removal of the following bus stops:

1.         Approve that all parking and stopping restrictions, including the bus stop, on the north-east side of Memorial Avenue commencing at a point 72 metres south east of its intersection with
Russley Road (SH1) and extending in a south easterly direction for a distance of 12 metres be revoked.

2.         Approve that all parking and stopping restrictions, including the bus stop, on the south west side of Memorial Avenue commencing at a point 87 metres south east of its intersection with
Russley Road (SH1) and extending in a south easterly direction for a distance of 12 metres be revoked.

 

4.   Key Points

4.1       This report supports the Council's Long Term Plan (2015 - 2025):

4.1.1   Activity: Public Transport Infrastructure

·     Level of Service: 10.4.3 Provide journey reliability on high frequency core services

4.2       The following feasible options have been considered:

·     Option 1 - Permanently remove the two Memorial Avenue bus stops, as shown in Attachment A (preferred option).

4.3       Option Summary - Advantages and Disadvantages (Preferred Option)

4.3.1   The advantages of this option include:

·     The location of the existing bus stops falls within the Russley Road / Memorial Avenue intersection re-alignment.  Relocation would not provide a catchment area that could provide a net benefit for bus passengers or Environment Canterbury, who manage the operation of the bus network.

·     Bus stop relocation is not necessary as other bus stops are sufficient for public transport demand in the area.

4.3.2   There are no known disadvantages of this option.

 

5.   Context/Background

5.1       As part of the Roads of National Significance project, the Memorial Avenue approach to the Russley Road intersection is to be re-aligned as part of the on-going construction of the grade separation project.

5.2       There are currently two bus stops on Memorial Avenue to the southeast of the existing roundabout, as shown on Attachment A.  The speed limit within the vicinity of the existing bus stops on Memorial Avenue is 60km/hr.

5.3       The current bus stop locations are not possible to keep because the realignment of the
Memorial Avenue / Russley Road intersection puts them in the live traffic lanes for the new road layout.

5.4       The bus stops could be re-located further to the southeast however this would put the bus stops further within the 60 kilometre per hour speed zone, of a four laned road with a raised median, and no pedestrian crossing facility.  Relocating these bus stops could indicate to passengers that it is safe to cross, which it is not.

5.5       The catchment area of these two bus stops is semi-rural.  The south side of Memorial Avenue is agricultural land and the north side is the Russley Golf Course.  As such, the existing bus stops have no journey destinations or journey origins in their catchment area.

5.6       Passenger boarding data for March 2015, provided by Environment Canterbury, shows that the northern bus stop had on average five passengers per day boarding the bus (Monday to Friday) and the southern bus stop has zero passengers per day boarding the bus (Monday to Friday).

5.7       As a general guideline in the Christchurch City Council Bus Stop Guidelines (2009), a bus stop will be considered for relocation or removal if:

·   The current location creates a verifiable safety hazard

·   The current bus stop is poorly located for users and relocation or removal will be of net benefit to passengers.

5.8       In this case, the current bus stop locations are not possible to keep because the realignment of the Memorial Avenue / Russley Road intersection puts them in the live traffic lanes.  Relocation would not provide a catchment area that could provide a net benefit for bus passengers or Environment Canterbury, who manage the operation of the bus network.  There is also no safe pedestrian crossing location along this section of Memorial Avenue. 


 

6.   Option 1 - Permanently remove the two Memorial Ave bus stops shown in attachment A (preferred)

Option Description

6.1       Remove both bus stops on Memorial Avenue shown in Attachment A.

Significance

6.2       The level of significance of this option is low consistent with section 2 of this report.  Engagement requirements for this level of significance are consistent with this level.

Impact on Mana Whenua

6.3       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

6.4       Environment Canterbury is specifically affected by this option due to the removal of two bus stops.  Environment Canterbury agree and support the reasons outlined in Section 5 of this report for the removal of these bus stops.

6.5       The landowners of the adjacent properties, Russley Golf Club, 475 Memorial Avenue and
400 Russley Road were contacted about the removal of the bus stops via mail.  No response was received by the adjacent property owners/occupiers to indicate any concern about the removal of the bus stops.

Alignment with Council Plans and Policies

6.6       This option is consistent with Council’s Plans and Policies

Financial Implications

6.7       Cost of Implementation - No cost implication, as the bus stops falls within the road construction workspace of the intersection upgrade.

6.8       Maintenance / Ongoing Costs - No cost implication.

6.9       Funding source - Traffic Operations budgets - No cost implication.

Legal Implications

6.10    Community Boards have delegated authority from the Council to exercise the delegations as set out in the Register of Delegations.  The list of delegations for Community Boards includes the resolution of traffic control devices.

Risks and Mitigations

6.11    Not Applicable.

Implementation

6.12    Implementation dependencies:  Implementation of this option is dependent on the Fendalton/Waimairi Community Board approving it.

6.13    Implementation timeframe:  The Memorial Avenue / Russley Road intersection upgrade has already begun.  As the bus stops fall within the road construction work area, the bus stops are currently not in use by the public transport network.  Approval by the
Fendalton/Waimairi Community Board will mean the existing bus stops delegations are permanently removed.

 

Option Summary - Advantages and Disadvantages

6.14    The advantages of this option include:

·     The location of the existing bus stops falls within the re-alignment of the
Memorial Avenue / Russley Road intersection.  Relocation would not provide a catchment area that could provide a net benefit for bus passengers or
Environment Canterbury, who manage the operation of the bus network.  There is also no safe pedestrian crossing location along this section of Memorial Avenue. 

·     Bus stop relocation is not necessary as other bus stops are sufficient for public transport demand in the area.

6.15    There are no known disadvantages of this option.

 

Attachments

No.

Title

Page

a  

Memorial Avenue proposed bus stop removal related to Memorial / Russley Re-alignment Plan

27

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Authors

Steve Parry

Brenda  O'Donoghue

Steffan Thomas

Manager Traffic Operations

Passenger Transport Engineer

Operations Manager

Approved By

Chris Gregory

David Adamson

Head of Transport

General Manager City Services

  


Fendalton/Waimairi Community Board

18 April 2016

 

PDF Creator


Fendalton/Waimairi Community Board

18 April 2016

 

 

9.        Proposed Bus Passenger Shelter Installations Fendalton/Waimairi

Reference:

16/261478

Contact:

Brenda O'Donoghue

brenda.odonoghue@ccc.govt.nz

941 8583

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Fendalton/Waimairi Community Board to approve the installation of bus passenger shelters at two existing bus stop locations that have either received approval or where there was no response to the consultation by the owner or occupier of the adjacent property to the proposed bus passenger shelter within the Fendalton/Waimairi ward.

Origin of Report

1.2       This report is staff generated.  Where no objection to the shelter has been presented by the owner or occupier of an affected property, the relevant Community Board for that area has the delegated authority to the sign-off of the installation of the proposed shelter.

2.   Significance

2.1       The decision(s) in this report low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by comparing factors relating to this decision against the criteria set out in the Councils Significance an Engagement Policy.

2.1.2   The community engagement and consultation outlined in this report reflect the assessment.

 

3.   Staff Recommendations

That the Fendalton/Waimairi Community Board:

1.         Receive the information in the staff report.

2.         Approve the installation of bus shelters at the following locations:

a.         138 Heaton Street (St Georges Hospital), and

b.         110 Maidstone Road.

 

4.   Key Points

4.1       This report supports the Council's Long Term Plan (2015 - 2025):

4.1.1   Activity: Public Transport Infrastructure

·     Level of Service: 10.4.4 Ensure user satisfaction with the number and quality of bus shelters

4.2       The following feasible options have been considered:

·     Option 1 - installation of bus shelters at 138 Heaton Street and 110 Maidstone Road.

4.3       Option Summary - Advantages and Disadvantages

4.3.1   The advantages of this option include:

·     Protection from weather,

·     Seating provided within the shelter, and

·     Increase the visibility and legibility of public transport

4.3.2   The disadvantages of this option include:

·     Increase in the number of bus passenger shelter to be maintained by the Council.

·     During the peak times of public transport usage the shelter can only provide shelter for a limited number of people, however this is the case with most bus shelters.

4.4       Consultation has been undertaken with the owners or occupiers of properties adjacent to the proposed shelters.  Only the shelters where the owner or occupier of the adjacent property has provided feedback indicating approval or where there was no response received to the consultation are included within this report

 

5.   Context/Background

5.1       A bus passenger shelter is proposed at the existing bus stop at 110 Maidstone Road due to the considerable number of average daily passenger boarding.  On average, about 110 passengers board a bus at this bus stop per day (Monday to Friday). 

5.2       A bus passenger shelter is proposed at the existing bus stop at 138 Heaton Street due a submission by Disabled Persons Assembly (DPA), proximity to St George's Hospital and the number of passengers who board a bus at this bus stop per day (about 23 passenger boardings per day).

5.3       Environment Canterbury (ECan) are responsible for providing public transport services.  Christchurch City Council is responsible for providing public transport infrastructure.  The installation of these shelters is supported by ECan.

5.4       Council staff proposes to install the bus shelters in the locations outlined in the attached bus shelter plans (refer to Attachments A to B).  This does not impact on the bus stop location.

5.5       Under s339 of the Local Government Act (1974) the Council may erect on the footpath of any road a shelter for use by intending public-transport passengers or taxi passengers provided that no such shelter may be erected so as to unreasonably prevent access to any land having a frontage to the road.  The Council is required to give notice in writing to the occupier and owner of property likely to be injuriously affected by the erection of the shelter, and shall not proceed with the erection of the shelter until after the expiration of the time for objecting against the proposal or, in the event of an objection, until after the objection has been determined.

5.6       Staff confirm the shelter will not prevent vehicular or pedestrian access to any land having a frontage to the road, as a result of the proposed shelter installations.

5.7       Consultation has been carried out with the affected properties.  The consultation period for all shelters proposed occurred from Tuesday 19 January 2016 to Friday 5 February 2016.  During this period, and after the consultation period finished the owners/occupiers of 138 Heaton Street returned feedback form indicating approval.  No feedback has been received from the adjacent property owners/occupiers of 110 Maidstone Road.

5.8       A subsequent letter has been issued to all of the adjacent property owners/occupiers indicating that a request will be put to the Community Board regarding the installation approval.


 

6.   Option 1 - Proposed Bus Passenger Installation

Option Description

6.1       Install a bus passenger shelter at 138 Heaton Street and 110 Maidstone Road.  All proposed shelters are adjacent to an existing bus stop.

Significance

6.2       The level of significance of this option is low consistent with section 2 of this report.  Engagement requirements for this level of significance includes the consultation with occupier and owner of property likely to be injuriously affected by the erection of the shelter.

Impact on Mana Whenua

6.3       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

6.4       The properties listed below are those specifically affected by this option due to the proximity of the property to the proposed shelter.  A consultation notice and feedback form was mailed to each property listed below on 19 January 2016, requesting the owners or occupiers approval or objection to the bus shelter at the bus stop outside the property they own or occupy.  The consultation process closed on 5 February 2016.

·   138 Heaton Street (St George's Hospital), and

·   110 Maidstone Road.

6.5       As indicated in Section 5.7, the owners/occupiers of 138 Heaton Street returned feedback form indicating approval.  No feedback has been received from the adjacent property owners/occupiers of 110 Maidstone Road.

Alignment with Council Plans and Policies

6.6       This option is consistent with Council’s Plans and Policies

Financial Implications

6.7       Cost of Implementation - $20,500 for the supply and installation of two bus passenger shelters. 

6.8       Maintenance / Ongoing Costs - Costs will be met from the Passenger Transport Maintenance budget.

6.9       Funding source - The cost will be met from the Passenger Transport Infrastructure budget available for the installation of shelters.

Legal Implications

6.10    Where no objection to the shelter has been presented by the owner or occupier of an affected property, the relevant Community Board for that area has the delegated authority to the sign-off of the installation of the proposed shelter.

Risks and Mitigations

6.11    Shelters are not installed, leading to poor level of service for passengers waiting for a bus.

6.12    Increased street clutter:  Where street clutter has been identified through site assessments (e.g. rubbish bins located by the kerb edge (i.e. in less than ideal locations), excess number of public transport related poles, etc.), these footpath obstacles will be relocated to an appropriate location in close proximity to the shelter (e.g. the rubbish bin), and the number of poles reduced by maximising the use of the shelter (e.g. attaching the Real Time Information device 'bus finder' to the shelter).  This will help provide a de-cluttered footpath environment by the bus stop and improve the level of service for pedestrians passing the shelter and for passengers waiting for a bus.

Implementation

6.13    Implementation dependencies - approval by the Fendalton/Waimairi Community Board.

6.14    Implementation timeframe - dependant on the contractor's workloads, but the shelters should be installed within three months of being approved.

Option Summary - Advantages and Disadvantages

6.15    The advantages of this option include:

·   Protection from weather,

·   Seating provided within the shelter,

·   Increase the visibility and legibility of public transport, and

·   Provide a positive contribution to the overall streetscape.

6.16    The disadvantages of this option include:

·   Increase in the number of bus passenger shelter to be maintained by the Council,

·   During the peak times of public transport usage the shelter can only provide shelter for a limited number of people, however this is the case with most bus shelters.

 

Attachments

No.

Title

Page

a  

Proposed Bus Shelter Plan: 138 Heaton Street

33

b  

Proposed Bus Shelter Plan: 110 Maidstone Road

34

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Authors

Brenda  O'Donoghue

Steve Parry

Steffan Thomas

Passenger Transport Engineer

Manager Traffic Operations

Operations Manager

Approved By

Chris Gregory

David Adamson

Head of Transport

General Manager City Services

  


Fendalton/Waimairi Community Board

18 April 2016

 

PDF Creator


Fendalton/Waimairi Community Board

18 April 2016

 

PDF Creator


Fendalton/Waimairi Community Board

18 April 2016

 

 

10.    Fendalton/Waimairi 2014/15 Strengthening Communities Fund End of Project Report

Reference:

16/238229

Contact:

Ruby Tiavolo

ruby.tiavolo@ccc.govt.nz

941 6288

 

 

1.   Purpose of Report

1.1       The purpose of this report is to provide the Fendalton/Waimairi Community Board with a summary of the end of year accountability reports for projects that received funding from the Boards 2014/15 Strengthening Communities Fund.

 

2.   Staff Recommendations

That the Fendalton/Waimairi Community Board:

1.         Receive the information in the Fendalton/Waimairi 2014/15 Strengthening Communities Fund End of Project report.

 

3.   Key Points

3.1       The amount allocated by the Board for their 2014/15 Strengthening Communities Fund was $238,918, comprising:

Category

Funded Applications

Total amount

Community Organisations

19

$193,918

Board Bids

8

 $45,000

 

3.2       Successful applicants of the Strengthening Communities Fund are required to submit an end of project accountability report.  Attached to this report (Attachment A), is a matrix detailing the information summarised from the end of project accountability reports submitted by recipient organisations for their 2014/15 Strengthening Communities Fund Projects.

3.3       Organisations are requested to submit their end of project accountability reports using the Results Based Accountability (RBA) framework.  The RBA framework uses three key questions to measure the impact and efficacy of projects.

3.3.1   How much did you do?

3.3.2   How well did you do it?

3.3.3   Is anyone better off?

 

Attachments

No.

Title

Page

a  

Fendalton-Waimairi 2014/15 Strengthening Communities Fund End of Project Summary Report

37

 

 

Signatories

Author

Ruby Tiavolo

Community Funding Advisor

Approved By

Jenny Hughey

Head of Community Support, Governance & Partnerships

  


Fendalton/Waimairi Community Board

18 April 2016

 

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Fendalton/Waimairi Community Board

18 April 2016

 

 

11.    Fendalton/Waimairi 2016/17 Strengthening Communities Fund Board Projects

Reference:

16/339351

Contact:

Maryanne Lomax

maryanne.lomax@ccc.govt.nz

9416730

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Fendalton/Waimairi Community Board to consider whether it wishes to submit any Board projects to the Fendalton/Waimairi 2016/17 Strengthening Communities Fund for consideration.

Origin of Report

1.2       This report is staff generated as part of the 2016/17 funding round process.

2.   Significance

2.1       The decision(s) in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the number of people affected and/or with an interest.

2.1.2   Due to the assessment of low significance, no further community engagement and consultation is required.

 

3.   Staff Recommendations

That the Fendalton/Waimairi Community Board:

1.         Nominate Culture Galore 2017 for $12,000 as a Board project to be considered for funding from the Fendalton/Waimairi 2016/17 Strengthening Communities Fund.

2.         Nominate Celebrate Bishopdale 2017 for $8,000 as a Board project to be considered for funding from the Fendalton/Waimairi 2016/17 Strengthening Communities Fund.

3.         Nominate Youth Activities and Events for $6,000 as a Board project to be considered for funding from the Fendalton/Waimairi 2016/17 Strengthening Communities Fund.

4.         Nominate Neighbourhood Week 2016 for $4,000 as a Board project to be considered for funding from the Fendalton/Waimairi 2016/17 Strengthening Communities Fund.

5.         Nominate Community Garden Pride Awards for $4,000 as a Board project to be considered for funding from the Fendalton/Waimairi 2016/17 Strengthening Communities Fund.

6.         Nominate Community Liaison Meetings for $1,500 as a Board project to be considered for funding from the Fendalton/Waimairi 2016/17 Strengthening Communities Fund.

 

 

4.   Key Points

4.1       Attached to this report is a table that outlines potential Board projects that the Board may wish to put forward for consideration for the Fendalton/Waimairi 2016/17 Strengthening Communities Fund (Attachment A).  These projects were discussed with the Board at their workshop on
4 April 2016 and have been agreed as part of the Unit work programmes.

4.2       Community Boards are able to submit Board projects to the Strengthening Communities Fund to deliver or support community initiatives in their local community, particularly those projects which help achieve outcomes identified in Community Board Plans.

4.3       Board projects are assessed and considered along with all other applications received for the Strengthening Communities Fund.

4.4       The Fendalton/Waimairi Community Board's Strengthening Communities Fund decision meeting is scheduled for 1 August 2016.

4.5       In some instances, the Board may prefer to allocate funding for some of the Board projects from their Discretionary Response Fund, rather than the Strengthening Communities Fund.

4.6       Community Boards have delegated authority from the Council to make final decisions on the Strengthening Communities Fund for their respective wards.  All funding approved is for the period of September 2016 to August 2017.

4.7       The amount available for allocation in the Fendalton/Waimairi 2016/17 Strengthening Communities Fund is $238,918.

 

Attachments

No.

Title

Page

a  

Attachment A - Fendalton Waimairi Community Board Strengthening Communities Fund 2016-17 - Board Projects to Consider

71

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Maryanne Lomax

Community Development Advisor

Approved By

Jenny Hughey

Head of Community Support, Governance & Partnerships

  


Fendalton/Waimairi Community Board

18 April 2016

 

PDF Creator


Fendalton/Waimairi Community Board

18 April 2016

 

 

12.    Fendalton/Waimairi Community Board Area Update

Reference:

16/376990

Contact:

Edwina Cordwell

Edwina.cordwell@ccc.govt.nz

941 6728

 

 

1.   Board and Community Activities

1.1       Glandovey/Rossall/Heaton Intersection

The following feedback regarding the recent installation of pedestrian protection arrows at Glandovey/Rossall/Heaton has been provided by staff.

 

"In recent years the Council have received a number of requests from vulnerable road users such as pedestrians who feel unsafe crossing at busy signalised intersections. In the case of Glandovey/Rossall/Heaton, staff received similar requests from pedestrians mainly school children and their parents who were concerned about their own safety when crossing this busy signalised intersection.

 

In the past, as with Glandovey/Rossall/Heaton, the Council investigated these requests and where needed, simply introduced pedestrian protection arrows which would hold back turning traffic by just a few seconds in order to give pedestrians a head start. This practice does not require any changes to the lane markings, lane configurations or the introduction of any right green arrows."

 

Staff also advise that, correspondence has been received from a concerned pedestrian thanking the Council for the increased level of service for pedestrians at Glandovey/Rossall/Heaton.

Information has been sought (in response to the Board's request) on the recent 'Green Arrow' analysis conducted by staff at this intersection.  An Information Memorandum is expected shortly.

1.2       Annual Plan - Public Workshop

Friday 22 April (10am to 12 noon) to be held in the Boardroom, Fendalton Service Centre

1.3       Annual Plan - Submission

The closing date for submissions to the Draft Annual Plan is Tuesday 10 May 2016.  The Board may like to identify a date for the submission committee to prepare its submission on this matter.

2.   Funding Update

Funding allocations (Attachment A) are recorded for the Board's information.

3.   Council Activities

3.1       The Customer Services Request (CSR) report for the period of January to March 2016 is attached (Attachment B) for the Board's information.

 

 

3.   Staff Recommendations

That the Fendalton/Waimairi Community Board:

1.         Receive the report.

 

 

Attachments

No.

Title

Page

a  

Fendalton Waimairi Community Board - 18 April 2016 - 2014-16 DRF and YDF as at 5 April 2016

75

b  

Customer Service Request Report for March

76

 

 

Signatories

Author

Edwina Cordwell

Manager Community Governance - Shirley/Papanui

  


Fendalton/Waimairi Community Board

18 April 2016

 


Fendalton/Waimairi Community Board

18 April 2016

 


 

 


Fendalton/Waimairi Community Board

18 April 2016

 

 

13.  Elected Member Information Exchange

 

This item provides an opportunity for Board Members to update each other on recent events and/or issues of relevance and interest to the Board.

 

 

 

14.  Question Under Standing Orders

 

Any member of the local authority may at any meeting of the local authority at the appointed time, put a question to the Chairperson, or through the Chairperson of the local authority to the Chairperson of any standing or special committee, or to any officer of the local authority concerning any matter relevant to the role or functions of the local authority concerning any matter that does not appear on the agenda, nor arises from any committee report or recommendation submitted to that meeting.

 

Wherever applicable, such questions shall be in writing and handed to the Chairperson prior to the commencement of the meeting at which they are to be asked.