Christchurch City Council

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Christchurch City Council will be held on:

 

Date:                                     Thursday 14 April 2016

Time:                                    9.30am

Venue:                                 Council Chambers, Civic Offices,
53 Hereford Street, Christchurch

 

 

Membership

Chairperson

Deputy Chairperson

Members

Mayor Lianne Dalziel

Deputy Mayor Vicki Buck

Councillor Jimmy Chen

Councillor Phil Clearwater

Councillor Pauline Cotter

Councillor David East

Councillor Jamie Gough

Councillor Yani Johanson

Councillor Ali Jones

Councillor Paul Lonsdale

Councillor Glenn Livingstone

Councillor Raf Manji

Councillor Tim Scandrett

Councillor Andrew Turner

 

 

7 April 2016

 

 

 

Principal Advisor

Dr Karleen Edwards

Chief Executive

Tel: 941 8554

 

Jo Daly

Council Secretary

941 8581

Jo.Daly@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
Watch Council meetings live on the web:
http://councillive.ccc.govt.nz/live-stream

 


Council

14 April 2016

 

Council - Terms of Reference

 

 

Chair

The Mayor

Membership

The Mayor and all Councillors are members of Council

Quorum

Half of the members if the number of members (including vacancies) is even, or a majority of members if the number of members (including vacancies) is odd.

Meeting Cycle

To be separately considered

 

 

The Council has the power to: (these powers cannot legally be delegated)

·         Make a rate

·         Make a bylaw

·         Borrow money, or purchase or dispose of assets, other than in accordance with the long-term plan

·         Adopt a long-term plan, annual plan or annual report

·         Appoint a Chief Executive

·         Adopt policies required to be adopted and consulted on under the Local Government Act 2002 in association with the long term plan or the preparation of the local governance statement

·         Adopt a remuneration and employment policy

 

The Council is also responsible for:

·         Reviewing and making decisions, when required, on the District Plan

·         Approving all Council strategy and policy, except that specifically delegated to a committee or subcommittee

·         Adoption of, and amendment to, Committee Terms of Reference, Standing Orders and Code of Conduct

·         Approving or amending the Triennial Agreement  and Local Governance Statement

·         Reviewing and making decisions on representation reviews

·         Appointing and discharging trustees, directors or office holders to Council’s Council-Controlled Organisations  and Council Organisations, except where specifically delegated to a committee or officer, and determining the remuneration for trustees, directors or office holders

·         Dealing with issues of significant community importance

·         Monitoring progress on earthquake recovery

Considering recommendations from Council committees, subcommittees, Community Boards, the public, stakeholders and others, and making Council decisions with regard for the requirements of Sections 76 – 81 of the Local Government Act 2002

 

 


Council

14 April 2016

 

TABLE OF CONTENTS

 

1.       Apologies................................................................................................................................... 5

2.       Declarations of Interest............................................................................................................ 5

3.       Confirmation of Previous Minutes.......................................................................................... 5

4.       Public Participation.................................................................................................................. 5

4.1       Public Forum....................................................................................................................... 5

4.2       Deputations by Appointment............................................................................................... 5

5.       Presentation of Petitions......................................................................................................... 5

Akaroa-Wairewa Community Board

6.       Lease Duvauchelle A & P and Pony Club.............................................................................. 19

7.       Akaroa/Wairewa Community Board Minutes - 10 February 2016..................................... 29

Lyttelton-Mt Herbert Community Board

8.       Lyttelton/Mt Herbert Community Board Minutes - 2 March 2016.................................... 39

Burwood-Pegasus Community Board

9.       Names for Reserves Vested Through Subdivisions.............................................................. 43

10.     Burwood/Pegasus Community Board Minutes - 15 February 2016................................... 55

11.     Burwood/Pegasus Community Board Minutes - 7 March 2016.......................................... 65

Fendalton-Waimairi Community Board

12.     Fendalton/Waimairi Community Board Minutes - 29 February 2016................................ 73

13.     Fendalton/Waimairi Community Board Minutes - 14 March 2016.................................... 79

Hagley-Ferrymead Community Board

14.     Future of Redcliffs Pavilion.................................................................................................... 85

15.     Hagley/Ferrymead Community Board Minutes - 1 March 2016....................................... 103

16.     Hagley/Ferrymead Community Board Minutes - 16 March 2016..................................... 113

Riccarton-Wigram Community Board

17.     Riccarton/Wigram - Names for Reserves Vested Through Subdivisions.......................... 127

18.     Riccarton/Wigram Community Board Minutes - 1 March 2016....................................... 145

19.     Riccarton/Wigram Community Board Minutes - 15 March 2016..................................... 149

Shirley-Papanui Community Board

20.     Shirley/Papanui Community Board Minutes - 2 March 2016........................................... 157

21.     Shirley/Papanui Community Board Minutes - 16 March 2016......................................... 163

Spreydon-Heathcote Community Board

22.     Deed of Lease - Lyttelton Street Playcentre....................................................................... 171

23.     Spreydon/Heathcote Community Board Minutes - 1 March 2016................................... 179

24.     Spreydon/Heathcote Community Board Minutes - 18 March 2016................................. 187

Audit and Risk Management Committee

25.     Audit and Risk Management Committee Minutes - 15 March 2016................................ 195

Strategy and Finance Committee

26.     Business Improvement District Policy................................................................................. 199

27.     Strategy and Finance Committee Minutes - 17 March 2016............................................. 225

STAFF REPORTS

28.     Natural Environment Recovery Programme Progress Report October 2015 - March 2016 233

29.     Resolution to Exclude the Public......................................................................................... 241  

 

 

 


Council

14 April 2016

 

 

1.   Apologies

At the close of the agenda no apologies had been received.

 

There were no apologies at the time the agenda was prepared.

2.   Declarations of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3.   Confirmation of Previous Minutes

That the minutes of the Council meeting held on Thursday, 24 March 2016 be confirmed (refer page 6).

4.   Public Participation

4.1  Public Forum

A period of up to 30 minutes is available for people to speak for up five minutes on any issue that is not the subject of a separate hearings process.

4.2  Deputations by Appointment

A period of up to 30 minutes for deputations that have made application and been approved by the Chairperson.

There were no deputations by appointment at the time the agenda was prepared. 

5.   Presentation of Petitions

There were no petitions received at the time the agenda was prepared.  


Council

14 April 2016

 

 

 

Christchurch City Council

Minutes

 

 

Date:                                     Thursday 24 March 2016

Time:                                    8.31am

Venue:                                 Council Chambers, Civic Offices,
53 Hereford Street, Christchurch

 

 

Present

Chairperson

Deputy Chairperson

Members

Mayor Lianne Dalziel

Deputy Mayor Vicki Buck

Councillor Jimmy Chen

Councillor Phil Clearwater

Councillor Pauline Cotter

Councillor David East

Councillor Jamie Gough

Councillor Yani Johanson

Councillor Ali Jones

Councillor Paul Lonsdale

Councillor Glenn Livingstone

Councillor Raf Manji

Councillor Tim Scandrett

Councillor Andrew Turner

 

 

24 March 2016

 

 

 

Principal Advisor

Dr Karleen Edwards

Chief Executive

Tel: 941 8554

 

Jo Daly

Council Secretary

941 8581

Jo.Daly@ccc.govt.nz

www.ccc.govt.nz

Watch Council meetings live on the web:
http://councillive.ccc.govt.nz/live-stream

  

The agenda was dealt with in the following order.

1.   Apologies

Apologies

 

Council Resolved CNCL/2016/00159

It was resolved on the motion of Councillor Lonsdale, seconded by Deputy Mayor Buck that the apologies for lateness from Councillor Gough and Councillor Jones be accepted.

 

Councillor Lonsdale/Deputy Mayor                                                                                                                     Carried

2.   Declarations of Interest

Councillors Buck, Lonsdale and Turner declared an interest in Item 29.

3.   Confirmation of Previous Minutes

Council Resolved CNCL/2016/00160

That the minutes of the Council meeting held on Thursday, 10 March 2016 be confirmed.

AND

That the Council receives the Minutes from the Audit and Risk Management Committee meeting held 23 February 2016.

 

AND

 

That the Council receives the Minutes from the Communities, Housing and Economic Development Committee meeting held 4 February 2016.

 

AND

 

That the Council receives the Minutes from the Communities, Housing and Economic Development Committee meeting held 3 March 2016.

AND

 

That the Council receives the Minutes from the Infrastructure, Transport and Environment Committee meeting held 3 March 2016.

 

AND

 

That the Council receives the Minutes from the Regulation and Consents Committee meeting held 18 February 2016.

 

Councillor Lonsdale/Deputy Mayor                                                                                                                     Carried

 

4.   Public Participation

4.1  Public Forum

There were no public forum presentations.

 

4.2  Deputations by Appointment

There were no deputations by appointment.

5.   Presentation of Petitions

There was no presentation of petitions.

25. Resolution to Include Supplementary Reports

 

Council Resolved CNCL/2016/00161

That the following reports be received and considered at the Council meeting on Thursday, 24 March 2016:

 

26.       Draft Annual Plan 2016/17

27.       Resolution to Exclude the Public

28.       Regenerate Christchurch: Appointment of Directors

29.       Disestablishment of the Housing Management Board

 

Deputy Mayor/Councillor Scandrett                                                                                                                   Carried

 

Councillor Jones joined the meeting at 8:40 am.

Councillor Gough joined the meeting at 8:47 am.

6.   Chief Executive's Report

 

Council Resolved CNCL/2016/00162

That the Council:

1.              Receive the report.

 

Councillor Chen/Councillor Turner                                                                                                                       Carried

 

 

26. Draft Annual Plan 2016/17

 

 

Staff Recommendations

That the Council:

1.         Approves and adopts the information contained in or referred to in the staff report and which provides the basis for the draft 2016/17 Annual Plan and the proposed amendments to the 2016/25 Long Term Plan, including:

a.         the proposed annual budget and funding impact statement for 2016/17;

b.         any variation between the information in (a) above and the financial statements and funding impact statement included in the 2015/25 Long Term Plan for 2016/17;

c.         proposed changes to the Council's capital programme for 2016/17 and to the  levels of service provision for activities undertaken by the Council;

d.         proposed schedule of fees and charges for 2016/17;

e.         the amendments proposed for the 2015/25 Long Term Plan.

2.         Resolves that it is financially prudent for the Council to propose setting an unbalanced budget (as defined by the requirements of the Local Government (Financial Reporting and Prudence) Regulations 2014 in the 2020 (97%) and 2021 (99%) years of the amended 2015/25 Long term Plan.

3.         Approves the rate requirement of $415,129,000 (net of GST) for the 2016/17 year.

4.         Resolves that any funds borrowed and allocated to the Improvement Allowance/Betterment Fund will not be reimbursed nor re-allocated from the proceeds of the Council's global insurance settlement.

5.         Approves and adopts for public consultation the Consultation Document (see Appendix A) for the 2016/17 Annual Plan and proposed amendments to the 2015/25 Long Term Plan, including the Audit New Zealand report.

6.         Authorises Community Board members to receive views be presented by people to forums held by Community Boards during the consultation process (Section 83(1) (d) LGA 2002).

7.         Approves the following dates and timings for consultation:

a.         public notices in The Star, The Press and on the Council's website on Wednesday, 6 April 2016;

b.         all relevant documents and information made available at Council offices, libraries, service centres and on the Council's website on Wednesday, 6 April 2016;

c.         closing date for submissions: 5.00pm Tuesday, 10 May 2016;

d.         the Council adopts the 2016/17 Annual Plan and amendments to the 2015/25 Long Term Plan by 30 June 2016.

8.         Authorises the General Manager Finance and Commercial to make any non-material changes to the documents and/or information attached to or referred to in the staff report.

 

Mayor/Deputy Mayor                                                                                                                                                            

 

 

Council Resolved CNCL/2016/00163

Councillor Turner moved by way of amendment, seconded by Councillor Scandrett, that the Council:

9.              Requests staff to make the following amendments to the information either contained, or relied on, in the Consultation Document:

9.1       Head to Head Walkway

Allocate $50,000 for consultation and design in the capital works programme for FY 2017.

Phase the funding for the project over subsequent years as follows:

2018 = $326,000; 2019 = $22,000; 2020 = $348,000; 2021 = $22,000; 2022 = $326,000, understanding funding will be brought forward if project delivery is technically possible. 

9.2       Manuka Cottage

Reassign $540,000 to this project in FY 2016/17, as per the LTP. This comprises a Carry forward of $420,000 plus adding an additional $120,000 as forecast, taking total in AP to $540,000.

 

9.3       Schedule of Fees and Charges

 

9.3.1   Funeral plot burials for full sized plots (P108): No change to the LTP to allow 12 months for further investigation to be carried out.

9.3.2   Car park (fee paid to CCC) (P101): Hagley Park car park fee increase to $2.00 to assist cost recovery for damage to turf.

9.3.3   Childcare Facilities at Pioneer Early Learning Centre (P104): Remove from the schedule of fees and charges, as Council no longer owns the facility.

 

When put to the vote this amendment was carried.

 

Councillor Turner/Councillor Scandrett                                                                                                             Carried

 

 

 

Council Resolved CNCL/2016/00164

Councillor Clearwater moved by way of amendment, seconded by Councillor Cotter, that the Council:

10        Notes the following: 

 

10.1    Any project within the LTP will be bought forward when and if it is possible to proceed, and taking into account whether or not there is any impact on the Council's financial and infrastructure strategies.

 

10.2    Request staff to provide advice prior to the final adoption of the Annual Plan in June on the early deliverability of projects including the Woolston/Linwood pool, and any part of the Christchurch Coastal Pathway project.

 

10.3    Woolston / Linwood Pool:

             $48,000 is allocated for this project for site investigation in FY2016/17.  Internal planning/investigation works will be funded additionally by OPEX.

 

10.4    Governors Bay Jetty:

             No change to AP, however the Council's contribution can be brought forward to align with community fundraising as the project progresses.

 

10.5    New Brighton Legacy Project:

             Funding is already in place and awaiting a business case.

 

10.6    Ashmole Street:

             This work sits at programme level and further investigations will take place to ensure the issues raised are addressed.

 

10.7    St Albans Park Pavilion and Park Repair:

             Construction works are currently planned for FY2019, but may be able to be brought forward to FY2018.

 

10.8    Worsley/Cashmere Intersection:

             Funding to remain as in AP.  Staff will investigate implications of neighboring developments (e.g. Christchurch Adventure Park).

 

10.9    South West Leisure Centre and new Hornby Service Centre and Library:

             The Council will aim for completion in early 2019. Current funding allocations are consistent with this.

 

10.10  Donnell Park: That staff report back confirming the timeline to resurface the Donnell Park tennis and basketball courts.

 

10.11  Wainoni Park ground upgrading:

             That staff report back confirming the timeline to upgrade the Wainoni Park to a standard suitable for NRL training in time for the finalisation of the 2016/17 Annual Plan.

 

10.12  Fees and Charges - Recreation:

             That staff investigate the affordability of Council fees and charges for pool facilities, including advice on reducing the fees, or not increasing fees for pool facilities with reference to both indoor and outdoor pools. Reporting back in time for the adoption of the Annual Plan.

 

When put to the vote this amendment was carried.

 

Councillor Clearwater/Councillor Cotter                                                                                                            Carried

 

 

 

Amendment

Councillor Johanson moved by way of amendment, seconded by Councillor Lonsdale, that the draft annual plan be amended to include the street renewal capital budget for the 2016/17 financial year for Ashmole Street.

 

When put to the vote this amendment was lost.

 

Councillor Johanson/Councillor Lonsdale                                                                                                                 Lost

 

 

 

Council Resolved CNCL/2016/00165

Councillor Jones moved by way of amendment, seconded by Councillor Cotter, that the $50,000 currently scheduled for item 2241 St Albans Park Turf renewal be moved forward to the 2016/17 year to enable community consultation and resulting design work to get underway immediately. 

 

When put to the vote this amendment was carried.

 

Councillor Jones/Councillor Cotter                                                                                                                       Carried

 

 

 

Substantive Motion CNCL/2016/00166

That the Council:

1.         Approves and adopts the information contained in or referred to in the staff report and which provides the basis for the draft 2016/17 Annual Plan and the proposed amendments to the 2016/25 Long Term Plan, including:

a.         the proposed annual budget and funding impact statement for 2016/17;

b.         any variation between the information in (a) above and the financial statements and funding impact statement included in the 2015/25 Long Term Plan for 2016/17;

c.         proposed changes to the Council's capital programme for 2016/17 and to the  levels of service provision for activities undertaken by the Council;

d.         proposed schedule of fees and charges for 2016/17;

e.         the amendments proposed for the 2015/25 Long Term Plan.

 

Mayor/Councillor Manji                                                                                                                                           Carried

 

 

 

Substantive Motion CNCL/2016/00167

2.         Resolves that it is financially prudent for the Council to propose setting an unbalanced budget (as defined by the requirements of the Local Government (Financial Reporting and Prudence) Regulations 2014 in the 2020 (97%) and 2021 (99%) years of the amended 2015/25 Long term Plan.

3.         Approves the rate requirement of $415,132,000 (net of GST) for the 2016/17 year.

4.         Resolves that any funds borrowed and allocated to the Improvement Allowance/Betterment Fund will not be reimbursed nor re-allocated from the proceeds of the Council's global insurance settlement.

5.         Approves and adopts for public consultation the Consultation Document (see Appendix A) for the 2016/17 Annual Plan and proposed amendments to the 2015/25 Long Term Plan, including the Audit New Zealand report.

6.         Authorises Community Board members to receive views presented by people to forums held by Community Boards during the consultation process (Section 83(1) (d) LGA 2002).

7.         Approves the following dates and timings for consultation:

a.         public notices in The Star, The Press and on the Council's website on Wednesday, 6 April 2016;

b.         all relevant documents and information made available at Council offices, libraries, service centres and on the Council's website on Wednesday, 6 April 2016;

c.         closing date for submissions: 5.00pm Tuesday, 10 May 2016;

d.         the Council adopts the 2016/17 Annual Plan and amendments to the 2015/25 Long Term Plan by 30 June 2016.

8.         Authorises the General Manager Finance and Commercial to make any non-material changes to the documents and/or information attached to or referred to in the staff report.  

9.         Requests staff to make the following amendments to the information either contained, or relied on, in the Consultation Document:

 

9.1       Head to Head Walkway

             Allocate $50,000 for consultation and design in the capital works programme for FY 2017.

             Phase the funding for the project over subsequent years as follows:

             2018 = $326,000; 2019 = $22,000; 2020 = $348,000; 2021 = $22,000; 2022 = $326,000, understanding funding will be brought forward if project delivery is technically possible. 

 

9.2       Manuka Cottage

             Reassign $540,000 to this project in FY 2016/17, as per the LTP. This comprises a Carry forward of $420,000 plus adding an additional $120,000 as forecast, taking total in Annual Plan to $540,000.

 

 

9.3       Schedule of Fees and Charges

9.3.1      Funeral plot burials for full sized plots (P108): No change to the LTP to allow 12 months for further investigation to be carried out.

9.3.2      Car park (fee paid to CCC) (P101): Hagley Park car park fee increase to $2.00 to assist cost recovery for damage to turf.

9.3.3      Childcare Facilities at Pioneer Early Learning Centre (P104): Remove from the schedule of fees and charges, as Council no longer owns the facility.

 

9.4       That the $50,000 currently scheduled for item 2241 St Albans Park Turf renewal be moved forward to the 2016/17 year to enable community consultation and resulting design work to get underway immediately. 

10.       Notes the following: 

 

10.1    Any project within the LTP will be bought forward when and if it is possible to proceed, and taking into account whether or not there is any impact on the Council's financial and infrastructure strategies.

 

10.2    Request staff to provide advice prior to the final adoption of the Annual Plan in June on the early deliverability of projects including the Woolston/Linwood pool, and any part of the Christchurch Coastal Pathway project.

 

10.3    Woolston / Linwood Pool

             $48,000 is allocated for this project for site investigation in FY2016/17. Internal planning/investigation works will be funded additionally by OPEX.

 

10.4    Governors Bay Jetty

             No change to AP, however the Council's contribution can be brought forward to align with community fundraising as the project progresses.

 

10.5    New Brighton Legacy Project

             Funding is already in place and awaiting a business case.

 

10.6    Ashmole Street

             This work sits at programme level and further investigations will take place to ensure the issues raised are addressed.

 

10.7    St Albans Park Pavilion and Park Repair

             Construction works are currently planned for FY2019, but may be able to be brought forward to FY2018.

 

10.8    Worsley/Cashmere Intersection

             Funding to remain as in AP. Staff will investigate implications of neighboring developments (e.g. Christchurch Adventure Park).

 

10.9    South West Leisure Centre and new Hornby Service Centre and Library

             The Council will aim for completion in early 2019.  Current funding allocations are consistent with this.

 

10.10  Donnell Park

             That staff report back confirming the timeline to resurface the Donnell Park tennis and basketball courts in time for the finalisation of the 2016/17 Annual Plan.

 

10.11  Wainoni Park ground upgrading

             That staff report back confirming the timeline to upgrade the Wainoni Park to a standard suitable for NRL training in time for the finalisation of the 2016/17 Annual Plan.

 

10.12  Fees and Charges - Recreation

             That staff investigate the affordability of Council fees and charges for pool facilities, including advice on reducing the fees, or not increasing fees for pool facilities with reference to both indoor and outdoor pools. Reporting back in time for the adoption of the Annual Plan.

 

Mayor/Councillor Lonsdale                                                                                                                                     Carried

 

The meeting adjourned at 9.50am and resumed at 10.30am.

The meeting adjourned at 12.50pm and resumed at 1.32pm.

 

7.   Audit and Risk Management Committee Minutes - 23 February 2016

 

Council Decision

Refer to item 3.

 

 

8.   Communities, Housing and Economic Development Committee Minutes - 4 February 2016

 

Council Decision

Refer to item 3.

 

 

Report from Communities, Housing and Economic Development Committee - 3 March 2016

9.   Central City Landmark Heritage Grant Approval for 176 Oxford Terrace

 

Council Resolved CNCL/2016/00168

Part A

That the Council:

1.         Approve a Central City Landmark Heritage grant of $869,500 for the former Midland Club Building, 176 Oxford Terrace, subject to the completion of the agreed scope of works and the owners entering into a full conservation covenant with the Council to cover the heritage buildings and the heritage setting.

 

Councillor Turner/Councillor Lonsdale                                                                                                                Carried

 

10. Communities, Housing and Economic Development Committee Minutes - 3 March 2016

 

Council Decision

Refer to item 3.

 

 

11. Infrastructure, Transport and Environment Committee Minutes - 3 March 2016

 

Council Decision

Refer to item 3.

 

 

12. Regulation and Consents Committee Minutes - 18 February 2016

 

Council Decision

Refer to item 3.

 

 

Report from Strategy and Finance Committee - 18 February 2016

13. Intersection Design Policy Review for People with Disabilities

 

Council Resolved CNCL/2016/00169

Part A

That the Council

1.         Adopt the draft policy - Intersection & Pedestrian Crossing Design for People with Disabilities (Attachment A).

2.         Clarify that where a report is going to the Strategy and Finance Committee and there is another Committee with the matter in its Terms of Reference, with agreement between the Chair of Strategy and Finance and the Chair of the other Committee, the matter may be referred through that other Committee rather than the Strategy and Finance Committee.

 

Councillor Clearwater/Councillor Scandrett                                                                                                     Carried

 

14. Car Share and Electric Vehicle Policy

 

Council Resolved CNCL/2016/00170

That the Council:

1.         Adopt the draft electric vehicle policy (Attachment A) as a formal statement of position on the use of electric vehicles and installation of associated infrastructure on city streets.

2.         Adopt the draft car sharing policy (Attachment B) as a formal statement of position for the operation of car sharing schemes.

 

Councillor Clearwater/Deputy Mayor                                                                                                                 Carried

 

15. Submission on the Civil Defence Emergency Management Amendment Bill

 

Council Resolved CNCL/2016/00171

That the Council:

1.         Approve the draft submission attached to this report.

2.         Advise that Council wishes to make an oral submission on the Bill and nominate The Mayor to present the submission.

 

Mayor/Councillor Gough                                                                                                                                         Carried

 

16. Council submission on Local Government New Zealand's 'Blue Skies' discussion paper on the resource management system

 

Council Resolved CNCL/2016/00172

That the Council:

1.         Approve lodging the submission (Attachment A) on LGNZ's 'Blue Skies' discussion paper, with the addition as agreed.

2.         Notes the submissions lodged by the Urban Development Strategy Implementation Committee (attachment B) and the Canterbury Mayoral Forum on a placeholder basis (attachment C).

             Notes that a further report on the final Canterbury Mayoral Forum submission will be presented to the Council in due course.

 

Councillor East/Councillor Clearwater                                                                                                                 Carried

 

17. Proposed Stopping of Legal Road - Avonhead and Grays Road

 

Council Resolved CNCL/2016/00173

That the Council:

1.         Resolve to

a.         Acquire Sections 1-4 on SO Plan 492199 (being George Bellow Road and the southern portion of Ron Guthrey Road comprising an area of approximately 3.4365ha, subject to final survey) to enable the land exchange part of the transaction to be concluded, the stopping and selling of the stopped road having already been approved.

2.         Resolve to

a.         Declare, pursuant to Section 349 of the Local Government Act 1974, Sections 1 to 4 SO Plan 492199 to be public road.

b.         That pursuant to clause 8 of Schedule 10 of the Local Government Act 1974 the Council declares that those parts of Avonhead and Grays Roads shown as Section 2 on SO Plan 472365 be stopped.

 

Councillor Manji/Councillor Lonsdale                                                                                                                  Carried

 

29. Disestablishment of the Housing Management Board

 

Councillors Buck, Turner and Lonsdale took no part in the debate or decision on this matter.

 

Council Resolved CNCL/2016/00174

That the Council:

1.         Approve the disestablishment of the Housing Management Board effective from the date of this resolution.

2.         Approve that the decisions remaining to be made concerning the establishment of the Otautahi Community Housing Trust and other matters are made by the Council.

 

Councillor Clearwater/Councillor Livingstone                                                                                                  Carried

 

Council Resolved CNCL/2016/00175

That the Council:

 

3.         Support the appointments of Councillors Buck, Turner and Lonsdale as trustees of the Otautahi Community Housing Trust, acknowledging the advice received relating to the appointment process.

 

Councillor Clearwater/Councillor Livingstone                                                                                                  Carried

 

Councillors Jones and Manji requested their votes against this resolution be recorded.

 

18  Resolution to Exclude the Public

 

Council Resolved CNCL/2016/00176

That at 1:35 the resolution to exclude the public set out on pages 170 to 171 of the agenda and pages 61 to 62 of the supplementary agenda be adopted.

 

Councillor Chen/Councillor Lonsdale                                                                                                                     Carried

 

The public were re-admitted to the meeting at 2:07pm.

   

Meeting concluded at 2:07pm.

 

CONFIRMED THIS 14th DAY OF APRIL 2016

 

Mayor Lianne Dalziel

Chairperson

 


Council

14 April 2016

 

Report from Akaroa/Wairewa Community Board  – 10 February 2016

 

6.        Lease Duvauchelle A & P and Pony Club

Reference:

16/216075

Contact:

Lisa Barwood

Lisa.barwood@ccc.govt.nz

941 8320

 

 

 

1.   Akaroa/Wairewa Community Board Comment

 

The Board considered a report to approve a new lease to the Duvauchelle Agricultural and Pastoral Association Incorporated and the Banks Peninsula Branch of The Christchurch Pony Club at Duvauchelle Showgrounds and to recommend to Council to approve a new Deed of Lease to the Duvauchelle Agricultural and Pastoral Association Incorporated and the Banks Peninsula Branch of The Christchurch Pony Club.

 

 

2.   Staff Recommendations

 

That the Akaroa/Wairewa Community Board under delegated authority from the Council resolve to:

1.         Grant a lease over an area of approximately 4.9130 hectares at Duvauchelle Showgrounds being comprised of Part Lot 14 DP1887 on Title CB13F/801, Part Lot 14 DP1887 on Title CB7C/1117 and Rural Section 40079 on Title CB11B/256 having a total area of 42.7444 hectares held as recreation reserve subject to the Reserves Act 1977 for 33 years broken into three terms of 11 years each with three-yearly rent reviews.

2.         Authorise the Property Consultancy Manager to negotiate, conclude and administer all further terms and conditions of the lease agreement.

It is further recommended that the Akaroa/Wairewa Community Board recommend to Council:

3.         That the Council exercise the delegation granted by the Minister of Conservation to approve a new Deed of Lease to Duvauchelle Agricultural and Pastoral Association Incorporated and the Banks Peninsula branch of The Christchurch Pony Club over that part of land described as being comprised of Part Lot 14 DP1887 on Title CB13F/801, Part Lot 14 DP1887 on Title CB7C/1117 and Rural Section 40079 on Title CB11B/256 having a total area of 42.7444 hectares vested in the Council pursuant to the Reserves Act 1977 in in accordance with section 54(1)(b)(c) of the Reserves Act 1977.

 

 

3.   Akaroa/Wairewa Community Board Decisions Under Delegation

 

Community Board Decisions under Delegation

Part C

The Akaroa/Wairewa Community Board under delegated authority from the Council resolved to:

1.         Grant a lease over an area of approximately 4.9130 hectares at Duvauchelle Showgrounds being comprised of Part Lot 14 DP1887 on Title CB13F/801, Part Lot 14 DP1887 on Title CB7C/1117 and Rural Section 40079 on Title CB11B/256 having a total area of 42.7444 hectares held as recreation reserve subject to the Reserves Act 1977 for 33 years broken into three terms of 11 years each with three-yearly rent reviews.

2.         Authorise the Property Consultancy Manager to negotiate, conclude and administer all further terms and conditions of the lease agreement.

 

 

4.   Akaroa/Wairewa Community Board Recommendation to Council

 

Part A

That the Council:

3.         Exercise the delegation granted by the Minister of Conservation to approve a new Deed of Lease to Duvauchelle Agricultural and Pastoral Association Incorporated and the Banks Peninsula branch of The Christchurch Pony Club over that part of land described as being comprised of Part Lot 14 DP1887 on Title CB13F/801, Part Lot 14 DP1887 on Title CB7C/1117 and Rural Section 40079 on Title CB11B/256 having a total area of 42.7444 hectares vested in the Council pursuant to the Reserves Act 1977 in in accordance with section 54(1)(b)(c) of the Reserves Act 1977.

 

 

 

Attachments

No.

Report Title

Page

1

Lease Duvauchelle A & P and Pony Club

21

 

No.

Title

Page

a  

BE3610 - Duvauchelle A&P - New Lease Plan

28

 

 


Council

14 April 2016

 

 

Lease Duvauchelle A & P and Pony Club

Reference:

15/1456450

Contact:

Lisa Barwood

Lisa.barwood@ccc.govt.nz

9418320

 

 

1.       Purpose and Origin of Report

Purpose of Report

1.1          The purpose of this report is to seek the approval of the Akaroa/Wairewa Community Board to:

1.1.1     Approve a new lease to Duvauchelle Agricultural and Pastoral Association Incorporated (Duvauchelle A&P) and the Banks Peninsula branch of The Christchurch Pony Club (Pony Club) at Duvauchelle Showgrounds.

1.1.2     Recommend that the Council exercise the delegation granted by the Minister of Conservation to approve a new Deed of Lease to Duvauchelle Agricultural and Pastoral Association Incorporated and the Banks Peninsula branch of The Christchurch Pony Club.

Origin of Report

1.2          This report is staff generated at the request of the Lessees.

2.       Significance

2.1          The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1     The level of significance was determined by officers completing an assessment of significance.

2.1.2     The community engagement and consultation outlined in this report reflect the assessment.

 

3.       Staff Recommendations

That the Akaroa/Wairewa Community Board under delegated authority from the Council resolve to:

1.              Grant a lease over an area of approximately 4.9130 hectares at Duvauchelle Showgrounds being comprised of Part Lot 14 DP1887 on Title CB13F/801, Part Lot 14 DP1887 on Title CB7C/1117 and Rural Section 40079 on Title CB11B/256 having a total area of 42.7444 hectares held as recreation reserve subject to the Reserves Act 1977 for 33 years broken into three terms of 11 years each with three-yearly rent reviews.

2.              Authorise the Property Consultancy Manager to negotiate, conclude and administer all further terms and conditions of the lease agreement.

It is further recommended that the Akaroa/Wairewa Community Board recommend to Council:

3.         That the Council exercise the delegation granted by the Minister of Conservation to approve a new Deed of Lease to Duvauchelle Agricultural and Pastoral Association Incorporated and the Banks Peninsula branch of The Christchurch Pony Club over that part of land described as being comprised of Part Lot 14 DP1887 on Title CB13F/801, Part Lot 14 DP1887 on Title CB7C/1117 and Rural Section 40079 on Title CB11B/256 having a total area of 42.7444 hectares vested in the Council pursuant to the Reserves Act 1977 in in accordance with section 54(1)(b)(c) of the Reserves Act 1977.

 

 

 

4.       Key Points

4.1          This report supports the Council's Long Term Plan (2015 - 2025):

4.1.1     Activity: Neighbourhood Parks

·           Level of Service: 6.0.2 Customer satisfaction with the range of recreation facilities

4.2          The following feasible options have been considered:

·           Option 1 - Grant a New Lease (preferred option)

·           Option 2 - Decline Request to Grant New Lease

4.3          Option Summary - Advantages and Disadvantages (Preferred Option)

4.3.1     The advantages of this option include:

·           Continued provision of facilities for Agricultural and Pastoral Shows.

·           Continued provision for facilities for Pony Club and associated activities.

4.3.2     The disadvantages of this option include:

·           An area of recreation reserve occupied exclusively by two clubs.

 

 

5.       Context/Background

Request for Lease

5.1          A lease was granted jointly to Duvauchelle Agricultural and Pastoral Association Incorporated and the Banks Peninsula branch of The Christchurch Pony Club (the "Lessees") in November 1995 and expired on 1 June 2015 with no further rights of renewal.

5.2          The Duvauchelle Agricultural and Pastoral Association have been incorporated since September 1913 and have 50+ members.

5.3          The Banks Peninsula Branch of The Christchurch Pony Club has been at the Showground for over 55 years and currently have over 30 members.

5.4          The Duvauchelle  Agricultural and Pastoral Association was originally located next door where the golf course currently is and they moved to the current site prior to 1920 where they have been based ever since.  The Duvauchelle A&P Association invited the Pony Club to join them around 1960 when the pony club had no home and would travel from bay to bay.

5.5          The Lessees own the built improvements within the recreation reserve.

5.6          The Lessees have under taken a native restorative planting programme on the banks of the creek that run down the side of the grounds.

5.7          The Lessees support the community by making the grounds available for various community recreational events like the annual duck race, community car boot sale and offering horse rides, pastoral services such as the farrier and horse dentist and other recreational activities complementing the community.

5.8          The current lease provides that the Lessee may sublease the grounds for grazing to help maintain the grounds and provide some income. The new lease would have the same provision.

5.9          A ground rent will be charged to the Lessees and assessed using the Council's Sports Lease Charges Policy formula devised for sports clubs and organisations occupying reserves and local parks.  The Annual rent will be $230.00 plus GST and reviewed three yearly.

 

The Land

5.10       The leased area is approximately 4.9130 hectares at Duvauchelle Showground being comprised of Part Lot 14 DP1887 on Title CB13F/801, Part Lot 14 DP1887 on Title CB7C/1117 and Rural Section 40079 on Title CB11B/256 having a total area of 42.7444 hectares held as recreation reserve subject to the Reserves Act 1977.

Public Advertising

5.11       The land is held as Recreation Reserve, and as such provisions 119 and 120 of the Reserves Act 1977 apply, in which the Christchurch City Council as administering authority must publicly advertise the proposal and consider any objections received in writing, before making the decision to grant a new lease over the area the Lessee is presently occupying.

5.12       The Council has publicly advertised the proposal to lease the Lessee's present area for a further 11 years, with two further periods of 11 years as conditional Rights of Renewal.  Submissions close on 9 February 2016 and the author will update the Community Board on feedback received at the time this report is presented.

Minister of Conservation Consent

5.13       On 12 June 2013, the Minister of Conservation delegated to all territorial authorities his powers, functions and duties where the territorial authority is the administering body of the relevant reserve.  These delegations cannot be sub-delegated to a Community Board level.

5.14       In exercising the Minister’s delegation, the administering body (i.e. Council) must give consideration to those matters previously applied by the Minister, for example ensuring that:

·      The land has been correctly identified;

·      The necessary statutory processes have been followed;

·      The functions and purposes of the Reserves Act have been taken into account in respect to the classification and purpose of the reserve as required under section 40 of the Act;

·      The administering body has considered submissions and objections from affected parties and that, on the basis of the evidence, the decision is a reasonable one;

·      Pursuant to the requirements of section 4 of the Conservation Act 1987, the administering body has consulted with and considered the views of tangata whenua or has in some other way been able to make an informed decision.

·           Mahaanui Iwi Management Plan 2013 does not reference Nga Take - Issues of Significance - Chapter 6.8 Akaroa Harbour for this recreation reserve.

·           Ōnuku Runanga have been consulted via email on 10 December 2014.  Officers will update the Community Board with their response at the meeting to hear this report.

5.15       Council officers have publically notified the Council’s intentions to consider granting a lease for 33 years.

5.16       Council officers are satisfied that the proposed lease complies with the Minister’s requirements.

 

6.       Option 1 - Grant a New Lease (preferred)

Option Description

6.1          To grant a new lease for a period of 33 years, broken into three terms of 11 years with rights of renewal at the end of the first two terms subject to there being no greater demand for some other sport or recreational activity that will provide a greater public benefit over that area of land identified as A, B, C, D and E on the attached plan (Attachment A).

Significance

6.2          The level of significance of this option is low consistent with section 2 of this report.  Engagement requirements for this level of significance are not required.

Impact on Mana Whenua

6.3          This option does not involve a significant decision in relation to land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Māori, their culture and traditions.

Community Views and Preferences

6.4          The lessees and their members are specifically affected by this option due to the continued need to provide facilities from which to participate in the recreational activities they offer.  Their views support this request.

Alignment with Council Plans and Policies

6.5          This option is consistent with Council’s Plans and Policies

Financial Implications

6.6          Cost of Implementation - there are no costs to Council other than staff time which is budgeted for. An annual rental is being charged in accordance with Council's charging policy for sports club ground leases.

6.7          Maintenance / Ongoing Costs - not applicable

6.8          Funding source - not applicable

Legal Implications

6.9          A Deed of lease will be prepared to document the lease arrangement. The Lessee will be responsible for the cost of preparing the new deed which is $250 plus GST.

Risks and Mitigations

6.10       The risk in granting a lease for a period of up to 33 years is that the Lessees may cease to operate.  To mitigate the risk, the lease will consist of three terms of 11 years which provides an opportunity for the Lessees to determine any changes in the level of service they provide to their members and the public.  The lease documentation will protect the Council's interest on the reserve and provide measurers for dealing with early termination or abandonment.

Implementation

6.11       Implementation dependencies  - Resolution by the Community Board

6.12       Implementation timeframe - completion of lease documents prior to 1 March 2016.

Option Summary - Advantages and Disadvantages

6.13       The advantages of this option include:

·      Continued provision of facilities for hosting the Annual Duvauchelle Agricultural and Pastoral Association Show and supporting local events by providing a venue.

·      Continued provision of facilities for The Banks Peninsula Branch of The Christchurch Pony Club to provide space for dressage, show jumping and cross country for riders of all levels.

6.14       The disadvantages of this option include:

·      An area of recreation reserve occupied exclusively by two lessees.

7.       Option 2 - Decline Request to Grant a New Lease

Option Description

7.1          Decline the request to grant a new lease and request The Duvauchelle Agricultural and Pastoral Association Incorporated and The Banks Peninsula branch of The Christchurch Pony Club to remove their buildings and improvements from the land and make good.

Significance

7.2          The level of significance of this option is low consistent with section 2 of this report.  Engagement requirements for this level of significance are not required.

Impact on Mana Whenua

7.3          This option does not involve a significant decision in relation to land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Māori, their culture and traditions.

Community Views and Preferences

7.4          Members of the lessees are specifically affected by this option due to continued need to provide facilities from which to participate in Agricultural and Pastoral Show and Pony Club activities.  Their views would not support this option.

Alignment with Council Plans and Policies

7.5          This option is inconsistent with Council’s Plans and Policies

7.5.1     Inconsistency - does not support Councils Long Term Plan (2015-2025)

7.5.2     Reason for inconsistency - the Long Term Plan provides a level of service to support customer satisfaction with the range of recreation facilities.

7.5.3     Amendment necessary - changes to the Long Term Plan that would not support customer satisfaction with the range recreation facilities. 

Financial Implications

7.6          Cost of Implementation - not quantified however costs would include staff time and resources to facilities the removal or on-sale of the buildings and improvements and reinstating the land into parks reserve.

7.7          Maintenance / Ongoing Costs - if the buildings were not removed and the horse jumps and water jumps not filled in on the reserve, the Council could be forced to cover the costs for removal of the buildings and improvements, or ongoing maintenance if the buildings and improvements were left in situ.

7.8          Funding source - there is no budget provided for the Council to facilitate this option.

Legal Implications

7.9          The current lease provides the guidelines to deal with the termination and non-renewal of the lease.

Risks and Mitigations

7.10       In the event of the lease terminating and no new lease being granted, the Council as Lessor will ensure that any other incoming Lessee will pay to the outgoing Lessee the value (as determined by the Lessor) of all buildings and other improvements to the Lessee.

7.11       The Council may require the Lessees to remove the improvements immediately following the termination of the lease. If the Lessees do not have the financial resources to remove the improvements the Council could find itself liable to remove the improvements from the reserve. One way to remove that risk is to approve the granting of a new lease.

Implementation

7.12       Implementation dependencies - not applicable

7.13       Implementation timeframe - not applicable

Option Summary - Advantages and Disadvantages

7.14       The advantages of this option include:

·      Opening up the reserve by removing buildings and jumps.

7.15       The disadvantages of this option include:

·      Displacing established recreational activities from a park with purpose built infrastructure.

·      Financial implications to the lessees in removing their buildings and jumps and establishing somewhere else.

 

 

Attachments

No.

Title

Page

a 

BE3610 - Duvauchelle A&P - New Lease Plan

 

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)      sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii)    adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Lisa Barwood

Leasing Consultant

Approved By

Kathy Jarden

Angus Smith

Jason Rivett

Andrew Rutledge

Mary Richardson

Team Leader Leasing Consultancy

Manager Property Consultancy

Finance Manager

Unit Manager -  Parks

Director Community & Democracy Services

 


Council

14 April 2016

 


Council

14 April 2016

 

 

7.        Akaroa/Wairewa Community Board Minutes - 10 February 2016

Reference:

16/215473

Contact:

Liz Carter

Liz.carter@ccc.govt.nz

941-5682

 

 

1.   Purpose of Report

The Akaroa/Wairewa Community Board held a meeting on 10 February 2016 and is circulating the Minutes recorded to the Council for their information.

 

2.   Recommendation to Council

That the Council receives the Minutes from the Akaroa/Wairewa Community Board meeting held 10 February 2016.

 

 

Attachments

No.

Title

Page

A

Minutes Akaroa/Wairewa Community Board - 10 February 2016

30

 

 

Signatories

Author

Liz Carter

Community Board Advisor

  


Council

14 April 2016

 

 

 

Akaroa/Wairewa Community Board

Open Minutes

 

 

Date:                                     Wednesday 10 February 2016

Time:                                    9.30am

Venue:                                 Little River Service Centre,
4238 Christchurch-Akaroa Road, Little River

 

 

Present

Chairperson

Deputy Chairperson

Members

Pam Richardson

Lyndon Graham

Janis Haley

Andrew Turner

 

 

4 February 2016

 

 

 

 

 

Liz Carter

Community Board Advisor

941 5682

liz.carter@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Council

14 April 2016

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

 

The agenda was dealt with in the following order.

1.   Apologies

Part C

An apology for absence was received and accepted from Bryan Morgan.

Board member Maria Bartlett was not present at the meeting.

2.   Declarations of Interest

Part B

There were no declarations of interest recorded.

3.   Confirmation of Previous Minutes

Part C

Community Board Resolved AWCB/2016/00001

That the minutes of the Akaroa/Wairewa Community Board meeting held on Wednesday, 9 December 2015 be confirmed.

Member Graham/Member Haley                                                                                                                        Carried

 

4.   Deputations by Appointment

Part B

4.1       Mac Burch - Little River Wairewa Community Trust

             Mac Burch, Chairman of the Little River Wairewa Community Trust, gave a comprehensive update to the Board on the new Birdlings Flat Community Centre.  He informed the Board that over the next two years the Trust will assist the Birdlings Flat Hall Committee in the management of the facility.  At the end of this period it is hoped that the management of the hall will be handed over to the Birdlings Flat Committee.

             Mr Burch was thanked for his deputation.

 

4.2       Rodney Laredo - Yew Cottage

             Rodney Laredo spoke to the Board regarding ideas for the use of Yew Cottage at 40 Rue Jolie, Akaroa.  He said Yew Cottage was long overdue for maintenance and he felt a local community working bee could be arranged to carry out some of the work.  He was not opposed to Yew Cottage being sold as he noted that if it was to return to private ownership then a caveat could be placed on the building to protect its heritage values.

             Mr Laredo also asked the Board if it was possible for the Council to make official contact with private owners of other heritage buildings in Akaroa that needed attention to see if they could help enhance the town by maintaining their buildings.

             It was pointed out that if privately owned buildings were classified as a Heritage building, then a Heritage Incentive Grant may be able to assist with maintenance.

             The Board decided to discuss options for the future of Yew Cottage with Property Consultancy staff.

             Mr Laredo was thanked for his deputation.

 

4.3       Charlotte Oborne and Sonya de Vries - Akaroa Playcentre

 

             Charlotte Oborne and Sonya de Vries, addressed the Board on behalf of the Akaroa Playcentre regarding the proposed rental to be charged for the Playcentre venue at the Akaroa Sports Complex.  They noted the important role of the Playcentre in the local community including being a vital support network for isolated families.

 

             The Board agreed that the Akaroa Playcentre was a very important community asset and asked that staff take into consideration the history of the Playcentre raising funds to help build the Sports Complex, when a rental charge is decided. 

 

             Mrs Oborne and Mrs de Vries were thanked for their deputation and advised that a report would be presented to the Board at a later date, at which time the Board could comment on the proposed rental.

            

 

The meeting adjourned for morning tea at 10.37am

 

The meeting reconvened at 10.50am

5.   Presentation of Petitions

Part B

There was no Presentation of Petitions.  

6.   Correspondence

 

6.1     Akaroa Playcentre

A letter had been received from the Akaroa Playcentre in support of its deputation, regarding the proposed increase of rental for the use of the Playcentre's venue.

 

Staff Recommendations

That the Akaroa/Wairewa Community Board:

1.         Receive the information in the correspondence report dated 10 February 2016

2.         Request that staff clarify any specific points raised by the Board in response to the correspondence.

 

 

Community Board Resolved AWCB/2016/00002

Community Board Decisions under Delegation

Part B

The Akaroa/Wairewa Community Board decided to:

1.         Receive the information in the correspondence report dated 10 February 2016

2.         Request that staff clarify any specific points raised by the Board in response to the correspondence.

Member Turner/Member Haley                                                                                                                          Carried

 

7.   Reserve Management Committees

 

Board Comment

        

Staff updated the Board on the proposed process regarding the structure of the Reserve Management Committees.  Board members noted that it was important that the appropriate process be in place for these Committees prior to the end of the 2013/16 electoral term so that any new structure could be applied from the beginning of the 2016/2019 term.

 

 

Staff Recommendations

That the Akaroa/Wairewa Community Board:

1.         Receive the minutes of the following Reserve Management Committee meeting:

-  Ataahua Reserve Management Committee - 23 November 2015

-  Awa-iti Reserve Management Committee - 18 August 2015

-  Awa-iti Reserve Management Committee - 27 October 2015

-  Duvauchelle Reserve Management Committee - 9 November 2015

-  Duvauchelle Reserve Management Committee - 14 December 2015

-  Okains Bay Reserve Management Committee - 13 October 2015

- Pigeon Bay Reserve Management Committee - 13 June 2015

-  Stanley Park Reserve Management Committee - 3 December 2015

 

Community Board Resolved AWCB/2016/00003

Community Board Decisions under Delegation

Part B

The Akaroa/Wairewa Community Board resolved to receive the minutes of the following Reserve Management Committee meeting:

-  Ataahua Reserve Management Committee - 23 November 2015

-  Awa-iti Reserve Management Committee - 18 August 2015

-  Awa-iti Reserve Management Committee - 27 October 2015

-  Duvauchelle Reserve Management Committee - 9 November 2015

-  Duvauchelle Reserve Management Committee - 14 December 2015

-  Okains Bay Reserve Management Committee - 13 October 2015

- Pigeon Bay Reserve Management Committee - 13 June 2015

-  Stanley Park Reserve Management Committee - 3 December 2015

Member Graham/Member Turner                                                                                                                     Carried

 

8.   Community Organisations' Reports

 

Staff Recommendations

That the Akaroa/Wairewa Community Board receive the minutes of the following organisations:

-           Banks Peninsula Water Management Zone Committee - 20 October 2015

-           Orton Bradley Park Trust Board - 9 November 2015

 

 

Community Board Resolved AWCB/2016/00004

Community Board Decisions under Delegation

Part B

The Akaroa/Wairewa Community Board resolved to receive the minutes of the following organisations:

-           Banks Peninsula Water Management Zone Committee - 20 October 2015

-           Orton Bradley Park Trust Board - 9 November 2015

Member Haley/Member Graham                                                                                                                        Carried

 

9.   Lease Duvauchelle A & P and Pony Club

 

Board Comment

The Board considered a report to approve a new lease to the Duvauchelle Agricultural and Pastoral Association Incorporated and the Banks Peninsula Branch of The Christchurch Pony Club at Duvauchelle Showgrounds and to recommend to Council to approve a new Deed of Lease to the Duvauchelle Agricultural and Pastoral Association Incorporated and the Banks Peninsula Branch of The Christchurch Pony Club.

 

Staff Recommendations

That the Akaroa/Wairewa Community Board under delegated authority from the Council resolve to:

1.         Grant a lease over an area of approximately 4.9130 hectares at Duvauchelle Showgrounds being comprised of Part Lot 14 DP1887 on Title CB13F/801, Part Lot 14 DP1887 on Title CB7C/1117 and Rural Section 40079 on Title CB11B/256 having a total area of 42.7444 hectares held as recreation reserve subject to the Reserves Act 1977 for 33 years broken into three terms of 11 years each with three-yearly rent reviews.

2.         Authorise the Property Consultancy Manager to negotiate, conclude and administer all further terms and conditions of the lease agreement.

It is further recommended that the Akaroa/Wairewa Community Board recommend to Council:

3.         That the Council exercise the delegation granted by the Minister of Conservation to approve a new Deed of Lease to Duvauchelle Agricultural and Pastoral Association Incorporated and the Banks Peninsula branch of The Christchurch Pony Club over that part of land described as being comprised of Part Lot 14 DP1887 on Title CB13F/801, Part Lot 14 DP1887 on Title CB7C/1117 and Rural Section 40079 on Title CB11B/256 having a total area of 42.7444 hectares vested in the Council pursuant to the Reserves Act 1977 in in accordance with section 54(1)(b)(c) of the Reserves Act 1977.

 

Community Board Resolved AWCB/2016/00005

Community Board Decisions under Delegation

Part C

The Akaroa/Wairewa Community Board under delegated authority from the Council resolved to:

1.         Grant a lease over an area of approximately 4.9130 hectares at Duvauchelle Showgrounds being comprised of Part Lot 14 DP1887 on Title CB13F/801, Part Lot 14 DP1887 on Title CB7C/1117 and Rural Section 40079 on Title CB11B/256 having a total area of 42.7444 hectares held as recreation reserve subject to the Reserves Act 1977 for 33 years broken into three terms of 11 years each with three-yearly rent reviews.

2.         Authorise the Property Consultancy Manager to negotiate, conclude and administer all further terms and conditions of the lease agreement.

Member Turner/Member Haley                                                                                                                          Carried

 

Community Board Decided AWCB/2016/00006

Part A

The Akaroa/Wairewa Community Board resolved to recommend to Council:

3.         That the Council exercise the delegation granted by the Minister of Conservation to approve a new Deed of Lease to Duvauchelle Agricultural and Pastoral Association Incorporated and the Banks Peninsula branch of The Christchurch Pony Club over that part of land described as being comprised of Part Lot 14 DP1887 on Title CB13F/801, Part Lot 14 DP1887 on Title CB7C/1117 and Rural Section 40079 on Title CB11B/256 having a total area of 42.7444 hectares vested in the Council pursuant to the Reserves Act 1977 in in accordance with section 54(1)(b)(c) of the Reserves Act 1977.

Member Turner/Member Haley                                                                                                                          Carried

 

 

10. Akaroa/Wairewa Community Board Area Report

 

Part C

10.1 Akaroa/Wairewa Community Board - March Board Meeting

 

The Board was advised that due to a Community Governance Workshop that elected members were asked to attend being held on Wednesday 9 March it was suggested that the Board reschedule its meeting from 9 March to Tuesday 8 March 2016.

 

Community Board Resolved AWCB/2016/00007

The Akaroa/Wairewa Community Board resolved that its meeting scheduled to be held on Wednesday 9 March 2016 now be held on Tuesday 8 March 2016, followed by a seminar.

Member Turner/Member Graham                                                                                                                     Carried

 

10.2 Freedom Camping Brochure

 

The Board was advised that Akaroa District Promotions would shortly be reprinting a brochure containing localised information for campervans and freedom campers and that Council was contributing $500 towards the cost of the reprint. 

The Board was also informed that the French Farm community was going to hold a meeting to discuss its  concerns with the problems occurring at French Farm with freedom campers. 

 

Community Board Resolved AWCB/2016/00008

The Akaroa/Wairewa Community Board resolved to ask staff for a copy of the brochure before it went to print and that staff liaise with the French Farm community to organise a meeting to discuss the concerns of community members.  

 

Member Turner/Member Haley                                                                                                                         Carried

 

10.3 Akaroa Design and Appearance Advisory Committee - Appointment of Chairman

 

The Board was informed that under the Akaroa Design and Appearance Advisory Committee's Terms of Reference, the Community Board appoints the Chairman for that Committee.

 

Staff Recommendations

That the Community Board appoint a Chairman for the Akaroa Design and Appearance Advisory Committee for its current term.

 

Community Board Resolved AWCB/2016/00009

Community Board Decisions under Delegation

Part C

The Akaroa/Wairewa Community Board resolved to appoint Pam Richardson as Chairman of the Akaroa Design and Appearance Advisory Committee for its current term.

Member Graham/Member Haley                                                                                                                       Carried

 

11. Elected Member Information Exchange

Part C

 

11.1 Sand on Akaroa Beach

 

Community Board Resolved AWCB/2016/00010

The Akaroa/Wairewa Community Board resolved to ask staff for information regarding the replacement of sand on the Akaroa Beach including how often this is undertaken.

 

Member Haley/Member Turner                                                                                                                          Carried

 

 

 

11.2 Duvauchelle Footpath

 

Members were advised that the footpath along the State Highway in front of the quarry at Duvauchelle was very narrow and was a concern to pedestrians.  Members also expressed disappointment that after previous meetings with New Zealand Transport Authority (NZTA) staff about state highway issues, the Board did not receive feedback or any updates on the matters discussed.

 

Community Board Resolved AWCB/2016/00011

The Akaroa/Wairewa Community Board resolved to ask staff to arrange a meeting with New Zealand Transport Authority (NZTA) for an update on previous state highway matters raised and to discuss current concerns about the footpath along the State Highway in front of the quarry at Duvauchelle.

Member Haley/Member Turner                                                                                                                          Carried

 

12. Questions Under Standing Orders

Part B

There were no questions under standing orders at this meeting.

 

 

   

Meeting concluded at 12.55pm.

 

CONFIRMED THIS 8th  DAY OF MARCH 2016.

 

Pam Richardson

Chairperson


Council

14 April 2016

 

 

8.        Lyttelton/Mt Herbert Community Board Minutes - 2 March 2016

Reference:

16/224207

Contact:

Liz Beaven

Liz.Beaven@ccc.govt.nz

941 5602

 

 

1.   Purpose of Report

The Lyttelton/Mt Herbert Community Board held a meeting on 2 March 2016 and is circulating the Minutes recorded to the Council for their information.

 

2.   Recommendation to Council

That the Council receives the Minutes from the Lyttelton/Mt Herbert Community Board meeting held 2 March 2016.

 

 

Attachments

No.

Title

Page

A

Minutes Lyttelton/Mt Herbert Community Board - 2 March 2016

40

 

 

Signatories

Author

Liz Beaven

Community Board Advisor

  


Council

14 April 2016

 

 

 

Te Hapori o Ōhinehou rāua ko te Ahu Pātiki

Lyttelton/Mt Herbert Community Board

Open Minutes

 

 

Date:                                     Wednesday 2 March 2016

Time:                                    9.30am

Venue:                                 Boardroom, Lyttelton Service Centre,
15 London Street, Lyttelton

 

 

Present

Chairperson

Deputy Chairperson

Members

Paula Smith

Christine Wilson

Denis Aldridge

Ann  Jolliffe

Adrian Te Patu

Andrew Turner

 

 

29 February 2016

 

 

 

 

 

Liz Beaven

Community Board Advisor

941 5602

liz.beaven@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Council

14 April 2016

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

Karakia Timatanga: Member Smith. 

In Attendance:

Paula Smith (Chairperson), Denis Aldridge, Ann Jolliffe and Andrew Turner.

 

The agenda was dealt with in the following order.

1.   Apologies

Part C

 

Apologies

 

Community Board Resolved LMCB/2016/00027

It was resolved on the motion of Member Smith, seconded by Member Jolliffe that the apology from Member Wilson be accepted.

Member Smith/Member Jolliffe                                                                                                                          Carried

 

2.   Declarations of Interest

Part B

There were no declarations of interest recorded.

3.   Confirmation of Previous Minutes

Part C

Community Board Resolved LMCB/2016/00028

That the minutes of the Lyttelton/Mt Herbert Community Board meeting held on Wednesday, 17 February 2016 be confirmed.

Member Turner/Member Jolliffe                                                                                                                        Carried

 

4.   Deputations by Appointment

Part B

There were no deputations by appointment.

5.   Presentation of Petitions

Part B

There was no presentation of petitions.     

6.   Elected Member Information Exchange

Part B

There was no information exchanged at this meeting.

7.   Questions Under Standing Orders

Part B

There were no questions under standing orders at this meeting.

 

Karakia Whakamutunga: Member Smith. 

 

Meeting concluded at 9.37am.

 

CONFIRMED THIS 6th DAY OF APRIL 2016.

 

Paula Smith

Chairperson


Council

14 April 2016

 

Report from Burwood/Pegasus Community Board  – 21 March 2016

 

9.        Names for Reserves Vested Through Subdivisions

Reference:

16/325068

Contact:

Russel Wedge

russel.wedge@ccc.govt.nz

941 8270

 

 

 

 

1.   Staff Recommendations

 

That the Burwood/Pegasus Community Board:

1.         Recommends to Council to approve the proposed reserve names as specified in Attachment one.

2.         Recommends to Council to approve the proposed classification of the reserves as per Reserves Act 1977 s16(2A) specified in Attachment One.

 

 

2.   Burwood/Pegasus Community Board Decisions Under Delegation

 

There were no Board Decisions under Delegation.

 

 

3.   Burwood/Pegasus Community Board Recommendation to Council

 

Part A

That the Council:

1          Approves the proposed reserve names as specified in Attachment one.

2.         Approves the proposed classification of the reserves as per Reserves Act 1977 s16(2A) specified in Attachment One to the report in the Agenda.

 

 

 

Attachments

No.

Report Title

Page

1

Names for Reserves Vested Through Subdivisions

44

 

No.

Title

Page

a  

Attachment One Proposed Reserve Classifications and Names

50

b  

Attachment Two Reserve Locations for Proposed Reserve Names and Classifications

51

 

 


Council

14 April 2016

 

 

Names for Reserves Vested Through Subdivisions

Reference:

16/55972

Contact:

Russel Wedge

Russel.wedge@ccc.govt.nz

941-8270

 

 

1.       Purpose and Origin of Report

Purpose of Report

1.1          The purpose of this report is for the Burwood/Pegasus Community Board to:

a)              Recommend to Council to approve the proposed reserve names as listed in Attachment One, and

b)             Recommend to Council to approve the proposed classification of the reserves as per the Reserves Act 1977, s16(2A) specified in Attachment One.

1.2          The Council Policy Register: Naming of Reserves and Facilities outlines the procedure for the naming of reserves, which is for the proposed reserve names to be referred to the Community Board in the first instance and then to the Council for adoption.

1.3          Under section 16(2A), Reserves Act 1977 any land vested with the Council can declare that land to be a reserve providing it has been given a classification through Council resolution

Origin of Report

1.4          This report has been generated by Council staff to ensure the naming and classification of reserves follows the Council Policy Register.

2.       Significance

2.1          The decision(s) in this report is low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1     The level of significance was determined by Russel Wedge, the author based on the suggested thresholds for assessing criteria.

2.1.2     The community engagement and consultation outlined in this report reflect the assessment.

 

3.       Staff Recommendations

That the Burwood/Pegasus Community Board:

1.              Recommends to Council to approve the proposed reserve names as specified in Attachment one.

2.              Recommends to Council to approve the proposed classification of the reserves as per Reserves Act 1977 s16(2A) specified in Attachment One.

 

4.       Key Points

4.1          This report supports the Council's Long Term Plan (2015 - 2025):

4.1.1     Activity: Neighbourhood Parks

·           Level of Service: 6.0.1 Neighbourhood Parks are maintained to specifications so parks are clean,  tidy, safe and functional

4.2          The following feasible options have been considered:

·           Option 1 - Proposed Reserve Names and Classifications are Recommended to Council (preferred)

·           Option 2 - The Reserves Are Not Named or Classified

4.3          Option Summary - Advantages and Disadvantages (Preferred Option)

4.3.1     The advantages of this option include:

·           The reserve has an official name that can be used in locating and promoting the reserve

·           The reserve can be entered into SAP enabling it to be given a park id and added to a maintenance contract

·           The classification of the reserve confirms the vested purpose and use of the reserve as per the Reserves Act 1977.

4.3.2     The disadvantages of this option include:

·           There are no disadvantages.

 

5.       Context/Background

Background

5.1          A number of new reserves have been vested in the Christchurch City Council as part of subdivision developments in the Burwood/Pegasus Ward. The Council Policy Register: Naming of Reserves and Facilities states that all reserves vested in or under the control of the Council shall be given an appropriate name. New reserves are required to be allocated a name before they can be entered into the Council's maintenance contracts.

5.2          Under the Reserves Act 1977, Section 16 (2A) any land that has been vested with the Council can declare that land to be a reserve providing it has been given a classification through Council resolution. The classification of the reserve will provide the basis as to how the reserve should be managed and administered e.g. a recreation reserve compared to a drainage reserve (refer Attachment One).


 

6.       Option 1 - Proposed Reserve Names and Classifications are Recommended to Council (preferred)

Option Description

6.1          The proposed names are for reserves that have been vested with the Council at the time of the development of the subdivision. The classification of the reserve through Council resolution complies with the Reserves Act for providing the basis of how the reserve is managed and administered.

Significance

6.2          The level of significance of this option is low consistent with section 2 of this report.  Engagement requirements for this level of significance are appropriate.

Impact on Māori

6.3          This option does not involve a significant decision in relation to land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Māori, their culture and traditions. Manawhenua were consulted on the proposed reserves names and the recommended names have been incorporated in Attachment One.

Community Views and Preferences

6.4          The reserve land has been vested in the Council at the time of the development of the subdivision. The naming of the reserves usually commences before the land titles have been issued both for the proposed reserve and any adjoining prospective residential land owners, which has meant it has not been possible to consult with adjoining residents, neighbourhood or residential groups.

6.5          The location, landscaped plans and often the subdivision's reserve name (proposed by the developer) are available to any prospective property buyers in the subdivision.

6.6          The naming of reserves in subdivisions follows a similar process to the Community Board consideration of appropriating names for public roads within the subdivision.

6.7          This option is consistent with Council’s Plans and Policies.

Alignment with Council Plans and Policies

6.8          This option is consistent with Council’s Plans and Policies

Financial Implications

6.8.1     Cost of Implementation - There are no direct financial implications associated with the allocation of reserve names or the classification of a reserve, which are administrative processes undertaken as an operational expense.

6.8.2     Maintenance / Ongoing Costs - There is a requirement for reserves to be named before they can be entered into SAP and allocated to a maintenance contract.

6.8.3     Funding source - Not applicable.

Legal Implications

6.9          There are no negative legal implications to the naming and classification of the Council land as a reserve. The land has already been vested under the Reserves Act 1977 as a reserve. The classification of the land endorses the purpose the land was acquired as per s16(2A) Reserves Act 1977. The naming of the reserve complies with The Council Policy Register: Naming of Reserves and Facilities.

Risks and Mitigations

6.10       There are minimal, if any risks.

Implementation

6.11       Implementation dependencies - no known dependencies.

6.12       Implementation timeframe - approximately a month after the names have been approved by Council.

Option Summary - Advantages and Disadvantages

6.13       The advantages of this option include:

·      The reserve has an official name that can be used in locating and promoting the reserve

·      The reserve can be entered into SAP enabling it to be given a park id and added to a maintenance contract

·      The classification of the reserve confirms the vested purpose and use of the reserve as per the Reserves Act 1977.

6.14       The disadvantages of this option include:

·      There are no disadvantages.

7.       Option 2 - The Reserves Are Not Named or Classified

Option Description

7.1          The Community Board may determine they will not name the parks or approve the classification of the reserves.

Significance

7.2          The level of significance of this option is low consistent with section 2 of this report.  Engagement requirements for this level of significance are appropriate.

Impact on Māori

7.3          This option does not involve a significant decision in relation to land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Māori, their culture and traditions.

Community Views and Preferences

7.4          The community are specifically affected by this option as there would be no maintenance of the parks carried out under the negotiated contract rates. Maintenance of the parks would be at a high financial cost to the community and ratepayers. The parks would not be able to be entered in the Council SAP system and could therefore not be given a park id or entered into the parks maintenance contract.

7.5          Their views are for the parks to be maintained and at a reasonable financial rate.

Alignment with Council Plans and Policies

7.6          This option is inconsistent with Council’s Plans and Policies

7.6.1     Inconsistency - the Council's Level of Service is to maintain the Council parks to the specified standard.

7.6.2     Reason for inconsistency - the parks would not be able to be entered into SAP and could not therefore be added to the parks maintenance contract.

7.6.3     Amendment necessary - to name the parks to enable them to be entered into SAP, given a park id and added to the parks maintenance contract.

Financial Implications

7.7          Cost of Implementation - If the reserves cannot be maintained under the parks maintenance contact the Council is charged a much higher rate for them to be maintained as a one-off activity.

7.8          Maintenance / Ongoing Costs - the Council is charged a much higher rate to maintain reserves if they are not included in the Council's negotiated parks maintenance contracts.

7.9          Funding source - parks operational budget.

Legal Implications

7.10       The Council is obliged to maintain the Council reserves as per the Levels of Service, notified to the public through the Long Term Plan (LTP) process as required by the Local Government Act 2002 (LGA).

Risks and Mitigations

7.11       To not name the reserves is high risk as the reserves cannot be maintained under the parks maintenance contracts and if they are not maintained to the specified Levels of Service, there could be a conflict with the Councils LTP and the LGA.

Implementation

7.12       Implementation dependencies - no known dependences.

7.13       Implementation timeframe - not applicable if reserves names not approved.

Option Summary - Advantages and Disadvantages

7.14       The advantages of this option include:

·      There are no advantages for not naming the reserves.

7.15       The disadvantages of this option include:

·      The reserves cannot be entered into SAP, provided with a park id

·      The reserves cannot be added to the parks maintenance contract

·      The maintenance of the reserves would be charged at a higher rate

·      If the reserves are not maintained they would not comply with the Levels of Service, LTP or LGA

 

Attachments

No.

Title

Page

a 

Attachment One Proposed Reserve Classifications and Names

 

b 

Attachment Two Reserve Locations for Proposed Reserve Names and Classifications

 

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Russel Wedge

Senior Network Planner Parks

Approved By

Andrew Rutledge

Mary Richardson

Head of Parks

General Manager Customer & Community

 


Council

14 April 2016

 

PDF Creator


Council

14 April 2016

 

PDF Creator


 

PDF Creator


 

PDF Creator


Council

14 April 2016

 

 

10.    Burwood/Pegasus Community Board Minutes - 15 February 2016

Reference:

16/261229

Contact:

Peter Croucher

Peter.croucher@ccc.govt.nz

941 5305

 

 

1.   Purpose of Report

The Burwood/Pegasus Community Board held a meeting on 15 February 2016 and is circulating the Minutes recorded to the Council for their information.

 

2.   Recommendation to Council

That the Council receives the Minutes from the Burwood/Pegasus Community Board meeting held 15 February 2016.

 

Secretarial Note

Item 9 of these minutes was considered by the Council at its meeting on 25 February 2016.

Attachments

No.

Title

Page

A

Minutes Burwood/Pegasus Community Board - 15 February 2016

56

 

 

Signatories

Author

Peter Croucher

Community Board Advisor

  


Council

14 April 2016

 

 

 

Burwood/Pegasus Community Board

Open Minutes

 

 

Date:                                     Monday 15 February 2016

Time:                                    4.30pm

Venue:                                 Boardroom, Corner Beresford and Union Streets,
New Brighton

 

 

Present

Chairperson

Deputy Chairperson

Members

Andrea Cummings

Tim Baker

David East

Glenn Livingstone

Tim Sintes

Linda Stewart

Stan Tawa

 

 

15 February 2016

 

 

 

 

 

Peter Croucher

Community Board Advisor

941 5305

peter.croucher@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Council

14 April 2016

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

 

The agenda was dealt with in the following order.

 

1.   Apologies

 

 

Community Board Resolved BPCB/2016/00010

Part C

It was resolved on the motion of Member Baker, seconded by Chairperson Cummings that the apology for lateness from Stan Tawa be accepted.

Member Baker/Chairperson Cummings                                                                                                            Carried

 

2.   Declarations of Interest

Part B

 

Member East declared an interest in Clause 11.

3.   Confirmation of Previous Minutes

Part C

Community Board Resolved BPCB/2016/00011

Community Board Resolved

That the minutes of the Burwood/Pegasus Community Board meeting held on Monday, 1 February 2016 be confirmed subject to the following amendment:

Clause 11 - Burwood/Pegasus Community Board Discretionary Response Fund 2015/16 New Brighton Community Garden Trust - amount approved is $1,225. 

Member Baker/Member Sintes                                                                                                                           Carried

 

4.   Deputations by Appointment

 

Part B

Veronica Henry, resident, spoke to the Board regarding the retention of buildings for a community centre on the River Campus of Waitakiri School site. 

Related correspondence from Veronica Henry at Clause 6 also refers.

David East arrived at 4.37pm.

The Board agreed in principle with the concept of surplus school buildings being retained for use by the community but noted this was a decision for the Ministry of Education to make. 

The Board was advised that a property officer from the Ministry of Education has been invited to talk to the Board about the procedure for potential use of school buildings by the community. 

Staff undertook to register an interest with the Ministry of Education in the River Campus at Waitakiri School site (formerly known as Burwood School) being used by the community. 

 

Community Board Resolved BPCB/2016/00012

That the Burwood/Pegasus Community Board:

1.         Instructs staff to register an interest with the Ministry of Education in the River Campus at Waitakiri School site (formerly known as Burwood School) for use by the Community.

2.         Thanks Veronica Henry for her deputation.

Member Baker/Member Sintes                                                                                                                           Carried

 

5.   Presentation of Petitions

Part B

There was no Presentation of Petitions.  

6.   Correspondence

6.1          Veronica Henry regarding retention of buildings on River Campus of Waitakiri School site

                         The correspondence received from Veronica Henry was dealt with under Clause 4.

6.2          Travis Medical Centre regarding patient/community parking - QEII.

                         Travis Medical Centre expressed concern that the development of QEII land for schools and the aquatic facility may affect the car park area that they had formed and had leased from the Council.

Stan Tawa arrived at 4.48pm.

                         Staff advised that on 3 June 2014 the Board granted a Deed of Lease to Travis Medical Properties Limited for the period 9 June 2014 to 8 June 2019 for the 760m2 car park space in the southeast corner of the QEII Park site.  Advice was given that should the proposed Ministry of Education purchase of 11.5ha of QEII land for schools proceed, which included the leased area, the lease would transfer to them to administer. 

 

Community Board Resolved BPCB/2016/00013

Community Board Decisions under Delegation

Part C

That the Burwood/Pegasus Community Board:

1.         Receives the information in the correspondence report dated 15 February 2016 from Veronica Henry and the Travis Medical Centre.

2.         Requests staff to look at all options with the lease/sale of the car park area currently leased to Travis Medical Centre, including the option of the Council selling the area to Travis Medical Properties Limited.

Member Stewart/Chairperson Cummings                                                                                                       Carried

 

7.   Staff Briefings

 

7.1       Jo Mair, Transitional Projects Advisor and Katie Smith, Policy Planner - Urban Design & Regeneration Unit

             Jo Mair and Katie Smith spoke on available funding for transitional city projects.  The purpose of the fund is to encourage and enable the use of vacant space in ways which improve and enrich the community's experience of the Suburban Centre environment.

 

7.2       Tessa Zant, Engagement Advisor, Strategy & Information Group

             Tessa Zant outlined the Annual Plan 2016 Planned Engagement process.  A public workshop will be held in the New Brighton Boardroom on 6 April 2016 from 6.00 - 8.00pm. 

             The Board decided to invite Engagement staff to present on the Annual Plan at a Board Seminar on 7 March 2016.

The Board thanked staff for their presentations.

 

8.   Burwood/Pegasus Red Zone Playground Equipment

 

The Burwood/Pegasus Community Board considered a report that they had requested on playground equipment in the red zone within the Burwood-Pegasus ward, which would be suitable for relocation.

Various options were discussed.  Staff noted that the poor condition of some equipment may limit relocation.  Parts of equipment could be stored to provide a spare parts pool.

 

Community Board Resolved BPCB/2016/00014

Community Board Decisions under Delegation

Part C

The Burwood/Pegasus Community Board resolved:

1.         That the unused playground equipment from playgrounds within the red zone identified in Anzac Drive Reserve, Brooker Reserve, Harold Henry Park and Cedarwood Reserve be removed at the earliest opportunity and placed in storage for assessment for reuse.

2.         That staff be requested to present a report to the Board on the usability and options for the use of the playground equipment components removed from the four areas mentioned.

Chairperson Cummings/Member Stewart                                                                                                       Carried

 

 

9.   Proposed Land Sale to the Ministry of Education - Portion of QEII Park

 

The Burwood/Pegasus Community Board considered a report which recommended to Council that the process to advance the proposed land sale of a portion of QEII Park, totalling 11.5 hectares, to the Ministry of Education be initiated by undertaking public consultation on the proposal.

The Board noted its wish that the planning for the two relocated schools takes into account retention of heritage trees.  Staff indicated the possibility of retention of a surrounding "edge" around the site for the purposes of providing a fitness trail and to ensure protection of some trees.

 

 

Staff Recommendations

That the Burwood/Pegasus Community Board recommends that the Council:

1.         Approves the proposed consultation process detailed in Attachment 2 of this report to be commenced as soon as the public consultation documentation is completed.

2.         Appoints a hearings panel to hear any submissions received and to report the outcome of that process and the submissions received to the Council for decision.

3.         Requests Council staff to provide a further report to Council following completion of the consultation process with a view to then considering whether to proceed with the proposed sale of the Council owned portion of QEII Park to the Ministry of Education.

 

Community Board Resolved BPCB/2016/00015

Community Board Recommendation to Council

Part A

That the Burwood/Pegasus Community Board recommends that the Council:

1.         Approves the proposed consultation process detailed in Attachment 2 of this report to be commenced as soon as the public consultation documentation is completed.

2.         Appoints a hearings panel to hear any submissions received and to report the outcome of that process and the submissions received to the Council for decision.

3.         Requests Council staff to provide a further report to Council following completion of the consultation process with a view to then considering whether to proceed with the proposed sale of the Council owned portion of QEII Park to the Ministry of Education.

Chairperson Cummings/Member Tawa                                                                                                             Carried

 

 

10. Lease - Pleasant Point Yacht Club

 

The Burwood/Pegasus Community Board considered a report seeking to approve a new lease to Pleasant Point Yacht Club at South New Brighton Park.

 

Staff Recommendations

That the Burwood/Pegasus Community Board under delegated authority from the Council resolves to:

1.         Grant a lease to Pleasant Point Yacht Club over an area of approximately 1109 square meters of reserve at South New Brighton Park being Reserve 4874 held in 8K/989 a classified recreation reserve of 12.2417 hectares vested in the Christchurch City Council pursuant to the Reserves Act 1977 for 33 years broken into three terms of 11 years each with three-yearly rent reviews, subject to:

a.         Public notification under the Reserves Act 1977 being completed and no sustainable objections being received.

b.         The applicant meeting all costs associated with the granting of the new lease.

2.         In the event that there are objections through the notification process under section 119 of the Reserves Act that cannot be resolved and need to be determined through a hearing. Staff under delegation are authorised to appoint a hearings panel comprised of an independent commissioner(s) that has the power to receive, consider, and determine any objections by rejection or upholding them.

3.         Authorise the Property Consultancy Manager to make all decisions necessary at his sole discretion to negotiate, conclude and administer all further terms and conditions of the lease agreement.

 

 

Community Board Resolved BPCB/2016/00016

Community Board Decisions under Delegation

Part C

That the Burwood/Pegasus Community Board under delegated authority from the Council resolves to:

1.         Grant a lease to Pleasant Point Yacht Club over an area of approximately 1109 square meters of reserve at South New Brighton Park being Reserve 4874 held in 8K/989 a classified recreation reserve of 12.2417 hectares vested in the Christchurch City Council pursuant to the Reserves Act 1977 for 33 years broken into three terms of 11 years each with three-yearly rent reviews, subject to:

a.         Public notification under the Reserves Act 1977 being completed and no sustainable objections being received.

b.         The applicant meeting all costs associated with the granting of the new lease.

2.         In the event that there are objections through the notification process under section 119 of the Reserves Act that cannot be resolved and need to be determined through a hearing. Staff under delegation are authorised to appoint a hearings panel comprised of an independent commissioner(s) that has the power to receive, consider, and determine any objections by rejection or upholding them.

3.         Authorise the Property Consultancy Manager to make all decisions necessary at his sole discretion to negotiate, conclude and administer all further terms and conditions of the lease agreement.

Member East/Member Tawa                                                                                                                                Carried

 

 

11. Burwood Pegasus Community Board Youth Development Fund 2015/16 - Grace Clare Rowland

 

The Board considered an application from its 2015/16 Youth Development Fund seeking a grant of $300 to Grace Rowland towards attending the New Zealand Surf Life Saving Championships in Whakatane.

David East declared an interest in this matter and did not take part in discussion or voting.

 

Staff Recommendations

That the Burwood/Pegasus Community Board:

1.         Makes a grant of $300 from its 2015/16 Youth Development Fund to Grace Rowland towards attending the New Zealand Surf Life Saving Championships in Whakatane.

 

 

Community Board Resolved BPCB/2016/00017

Community Board Decisions under Delegation

Part C

That the Burwood/Pegasus Community Board:

1.         Makes a grant of $300 from its 2015/16 Youth Development Fund to Grace Rowland towards attending the New Zealand Surf Life Saving Championships in Whakatane.

Member Baker/Member Sintes                                                                                                                           Carried

 

12. Burwood/Pegasus Community Board Area Report

 

12.1    Speed Limit Review

The Board received a memorandum from staff seeking input as to which roads in the Burwood-Pegasus Ward should be included in the next round of speed limit reviews. 

The Board decided that in the light of expressed local concern, it would like the current speed limit of 70 kph across the Bridge Street bridge reviewed, with a view to reducing this to 50kph.

12.2    Invitation to Seismics in the City 2016: Shaping Canterbury's Future Now

The Board received information inviting attendance at the Seismics in the City 2016 forum being held on Friday 18 March 2016.  There were no expressions of interest from Board members in attending.

12.3    Parklands@Play

             The Board received a verbal update on the Parklands@Play event which is taking place on 28 February 2016.  There will be a staff presence at this event and Board members were encouraged to attend. 

 

13. Elected Member Information Exchange

Part B

13.1    The Board was advised that a seminar has been arranged in April for staff to discuss the state of stop banks and estuary edge protection and to answer the Board's concerns. 

13.2    The Board requested that staff provide a ward by ward Council spend on replacement/ betterment in its ward post the earthquakes five years ago.

 

14. Questions Under Standing Orders

Part B

There were no questions under standing orders at this meeting.

 

 

   

Meeting concluded at 6.15pm.

 

CONFIRMED THIS 7th DAY OF MARCH 2016.

Andrea Cummings

Chairperson


Council

14 April 2016

 

 

11.    Burwood/Pegasus Community Board Minutes - 7 March 2016

Reference:

16/324947

Contact:

Peter Croucher

Peter.croucher@ccc.govt.nz

941 5305

 

 

1.   Purpose of Report

The Burwood/Pegasus Community Board held a meeting on 7 March 2016 and is circulating the Minutes recorded to the Council for their information.

 

2.   Recommendation to Council

That the Council receives the Minutes from the Burwood/Pegasus Community Board meeting held 7 March 2016.

 

 

Attachments

No.

Title

Page

A

Minutes Burwood/Pegasus Community Board - 7 March 2016

66

 

 

Signatories

Author

Peter Croucher

Community Board Advisor

  


Council

14 April 2016

 

 

 

Burwood/Pegasus Community Board

Open Minutes

 

 

Date:                                     Monday 7 March 2016

Time:                                    4.30pm

Venue:                                 Boardroom, Corner Beresford and Union Streets,
New Brighton

 

 

Present

Chairperson

Deputy Chairperson

Members

Andrea Cummings

Tim Baker

David East

Tim Sintes

Stan Tawa

Glenn Livingstone

 

 

4 March 2016

 

 

 

 

 

Peter Croucher

Community Board Advisor

941 5305

peter.croucher@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Council

14 April 2016

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

The agenda was dealt with in the following order.

 

1.   Apologies

 

Part C

An apology was received from Linda Stewart. 

 

Community Board Resolved BPCB/2016/00018

That the apology from Linda Stewart be accepted.

Member Livingstone/Member Tawa                                                                                                                  Carried

 

David East left the meeting at 4.31pm.

2.   Declarations of Interest

Part B

There were no declarations of interest recorded.

3.   Confirmation of Previous Minutes

Part C

Community Board Resolved BPCB/2016/00019

That the minutes of the Burwood/Pegasus Community Board meeting held on Monday, 15 February 2016 be confirmed.

Member Baker/Member Sintes                                                                                                                           Carried

 

David East returned to the meeting at 4.32pm.

4.   Deputations by Appointment

Part B

4.1       Anglican Parish of East Christchurch

             Rev Katrina Hill, Transitional Priest in Charge and Elizabeth Hanley, Vestry Secretary of the Parish spoke to the Board on behalf of the Anglican Parish of East Christchurch which is interested in obtaining second-hand playground equipment from the red zone.  In particular they expressed an interest in the equipment from the Anzac Drive reserve. 

 

 

Community Board Resolved BPCB/2016/00020

Part B

That the Burwood/Pegasus Community Board:

1.         Requests that an expressions of interest process be established to gauge community interest in the surplus red zone play equipment. 

2.         Also requests (following on from the resolutions on 15 February 2016) that a process be established to assess which equipment is available for the community and the process by which equipment can be distributed to those community groups.

3.         Requests a report be provided at the soonest opportunity addressing the above.

4.         Thanks the Rev Katrina Hill and Elizabeth Hanley for their deputation.

Chairperson Cummings/Member Baker                                                                                                            Carried

 

4.2       Christchurch School of Gymnastics

             Dr Michele Hawke and Dave Evans provided the Board with a general update on the Christchurch School of Gymnastics.  The possibility of the School relocating its current facility alongside the Eastern Recreation and Sport Centre was also discussed.  This was the School's preference and has already been raised with the Council.  The School undertook to inform the Board of progress with its business case and costing. 

Glenn Livingstone left the meeting at 5.17pm.

Meeting went into recess at 5.18pm.

Meeting resumed at 5.23pm.

Glenn Livingstone returned to the meeting at 5.23pm.

Community Board Resolved BPCB/2016/00021

Part C

         That the Burwood/Pegasus Community Board:

1.         Requests that Council advises the Board on:

·   Establishing deadlines for planning for the Christchurch School of Gymnastics to relocate its building adjoining the Eastern Recreation and Sport Centre.

·   Establishing the land parameters and responsibilities for remediation.

·   Establishing the necessary traffic planning that the Christchurch School of Gymnastics would need to provide.

·   Entering into discussion with respect to the future of the existing Christchurch School of Gymnastics buildings.

2.         Thanks the Dr Michele Hawke and Dave Evans for their deputation.

Chairperson Cummings/Member Tawa                                                                                                             Carried

 

5.   Presentation of Petitions

Part B

There was no presentation of petitions.  

6.   Correspondence

 

6.1     Speeding Traffic on Saltaire Street

   An item of correspondence was received from Margaret Templeton regarding speeding traffic on Saltaire Street.

   The Board had previously been advised by staff that a speed check of vehicles in the street and the current traffic calming measures did not, in their opinion, warrant any more traffic calming. 

 

 

Community Board Decided BPCB/2016/00022

Community Board Decisions under Delegation

Part C

That the Burwood/Pegasus Community Board:

1.         Receives the information in the correspondence report dated 07 March 2016.

2.         Requests that staff investigate and advise the cost of a speed hump or alternative traffic calming device at the Bower Avenue entrance to Saltaire Street.

Member East/Member Tawa                                                                                                                                Carried

Member Baker wished to have his vote against this motion recorded.

 

7.   Burwood Pegasus Community Board Discretionary Response Fund 2015/16 - Ihutai Trust South Brighton Domain Project

 

The Burwood/Pegasus Community Board considered an application for funding from its 2015/16 Discretionary Response Fund from the Avon-Heathcote Estuary Ihutai Trust for the South New Brighton Park Restoration project.

 

 

 

Community Board Decided BPCB/2016/00023

Community Board Decisions under Delegation

Part C

That the Burwood/Pegasus Community Board:

1.         Approves the application for funding from its 2015/16 Discretionary Response Fund from the Avon-Heathcote Estuary Ihutai Trust for $4,000.00 towards the South New Brighton Park Restoration project.

Member Baker/Chairperson Cummings                                                                                                            Carried

 

8.   Burwood/Pegasus Community Board Area Report

 

The Board received a report from the Community Governance team including information on Board activities, consultations, funding update and other matters of interest to the Board.

 

8.1   Suburban Parking Project Policy

             The Board was requested to provide feedback on the Suburban Parking Project Policy as follows:

·     Help in identifying issues on a local level

·     Support for the process and consideration of new ideas

·     Input and feedback on ideas and solutions

·     Identify who within its communities, staff should speak to.

             A presentation was tabled at the meeting.

             The Board identified parking at The Palms and around QEII Park as being issues, particularly once the Eastern Recreation and Sport Centre and the two relocated high schools are established.  Burwood-Pegasus staff undertook to provide this feedback to the Transport Team.

 

8.2 New Brighton Library Earthquake Repair Update

 

A memorandum providing an update on the New Brighton Library earthquake repairs was considered by the Board.  The Board expressed concern at the potentially lengthy closure of both the New Brighton Pier and the New Brighton Library should both projects be carried out at the same time.

 

Community Board Resolved BPCB/2016/00024

That the Burwood/Pegasus Community Board:

1.      Requests an urgent briefing from the project managers for the New Brighton Pier and New Brighton Library repairs.

Chairperson Cummings/Member Baker                                                                                                            Carried

 

8.3 Bridge Street Speed Limit

 

On 15 February 2016 the Board decided that in light of expressed local concern, it would like the current speed limit of 70kph across the Bridge Street Bridge reviewed, with a view to reducing this to 50kph. 

The Board considered a memorandum advising that:

             "Moving the 50/70kph speed limit of Bridge Street westward would not be an effective means of reducing speed as desired because the estuary section of Bridge Street clearly has a speed environment of 70kph not 50kph.

             In addition it would be inconsistent with the legislative requirements of the Setting of Speed Limits Rule.  Council must set speed limits in accordance with the Rule.  To do so would mean enforcement could not be relied upon due to advice from NZ Police that speeds set outside the Rule are contestable.

             Measures such as the creation of a feature speed limit threshold, and improving the conspicuousness of the activity associated with the walkway would more directly address the underlying issue and can be investigated further."

 

Community Board Resolved BPCB/2016/00025

That the Burwood/Pegasus Community Board:

                1.      Requests staff to consider the creation of a feature speed limit threshold, other traffic calming and pedestrian safety measures at the Bridge Street 70kph change.

Chairperson Cummings/Member Baker                                                                                                            Carried

            

8.4 Small Grants Fund Assessment Committee

             The Board was asked if they required a member of the community on this Small Grants Fund Assessment Committee.  The Board considered this was not necessary for 2016.

 

9.   Elected Member Information Exchange

Part B

9.1       It was noted that the New Brighton Road red zone closure from Pratt Street to the New Brighton roundabout was marked as temporary.  The Board requested staff to provide clarification on plans for this section of New Brighton Road.

9.2       It was noted that visitor numbers to the New Brighton Pier have been consistently high over the last four Sundays, illustrating that the Sunday fishing ban was successful.

9.3       It was noted that the Central New Brighton School Pool was to be closed and demolished.  Staff undertook to request the Ministry of Education to communicate this to the local community. 

10. Questions Under Standing Orders

Part B

There were no questions under standing orders at this meeting.

 

 

Meeting concluded at 6.16pm.

 

CONFIRMED THIS 21st DAY OF MARCH 2016.

 

Andrea Cummings

Chairperson


Council

14 April 2016

 

 

12.    Fendalton/Waimairi Community Board Minutes - 29 February 2016

Reference:

16/289748

Contact:

Edwina Cordwell

edwina.cordwell@ccc.govt.nz

941 6728

 

 

1.   Purpose of Report

The Fendalton/Waimairi Community Board held a meeting on 29 February 2016 and is circulating the Minutes recorded to the Council for their information.

 

2.   Recommendation to Council

That the Council receives the Minutes from the Fendalton/Waimairi Community Board meeting held 29 February 2016.

 

 

Attachments

No.

Title

Page

A

Minutes Fendalton/Waimairi Community Board - 29 February 2016

74

 

 

Signatories

Author

Edwina Cordwell

Manager Community Governance - Shirley/Papanui

  


Council

14 April 2016

 

 

 

Fendalton/Waimairi Community Board

Open Minutes

 

 

Date:                                     Monday 29 February 2016

Time:                                    4.00pm

Venue:                                 Boardroom, Fendalton Service Centre,
Corner Jeffreys and Clyde Roads, Fendalton

 

 

Present

Chairperson

Deputy Chairperson

Members

Val  Carter

David Cartwright

Sally Buck

Faimeh Burke

Jamie Gough

Bridget Williams

 

 

29 February 2016

 

 

 

 

 

Kay Rabe

Community Board Advisor

941 6732

kay.rabe@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Council

14 April 2016

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

 

The agenda was dealt with in the following order.

1.   Apologies

Part C

Community Board Resolved FWCB/2016/00009

That the apology from Raf Manji be accepted.

Member Cartwright/Member Burke                                                                                                                  Carried

 

2.   Declarations of Interest

Part B

There were no declarations of interest recorded.

 

3.   Confirmation of Previous Minutes

Part C

Community Board Resolved FWCB/2016/00010

That the minutes of the Fendalton/Waimairi Community Board meeting held on Monday, 15 February 2016 be confirmed.

Member Burke/Member Cartwright                                                                                                                  Carried

 

4.   Deputations by Appointment

Part B

4.1       Kristina Pickford - Wai-iti Stream.

Ms Kristina Pickford of Clyde Road was in attendance and spoke to the Board in support of her letter concerning degradation of the Wai-iti Stream, refer Item 6, page 11 of the agenda.

Ms Pickford spoke of community support for remediation of the Wai-iti Stream with 33 signatures gathered from residents in the neighbourhood endorsing action of initiatives to remedy the
Wai-iti Stream which has ceased to flow.

Keith Davison, Manager Land Drainage was present and indicated that an investigation was currently underway as part of the Land Drainage Recovery Program and the results of the investigation for this section of the city was expected within six months.

The Fendalton/Waimairi Community Board thanked Ms Pickford for her deputation.

Community Board Resolved FWCB/2016/00011

Part C

The Fendalton/Waimairi Community Board resolved to:

Request that staff investigate, in the first instance, the issues raised by Kristina Pickford's correspondence and the points raised during her deputation regarding the degradation of the Wai-iti Stream, then report back on these issues and other means of augmentation to the Board by 29 August 2016.

Member Buck/Member Cartwright                                                                                                                    Carried

 

5.   Presentation of Petitions

Part B

There was no presentation of petitions.  

6.   Correspondence

 

The Fendalton/Waimairi Community Board received the information in the correspondence report dated 29 February 2016 raising concerns regarding Wai-iti Stream degradation.

 

7.   Staff Briefings

7.1   Keith Davison - Introduction of Role and Responsibilities

Keith Davison, Land Drainage Manager was in attendance and updated the Board on his role and responsibilities, in particular the Land Drainage Recovery Programme being undertaken at present and also answered questions in relation to the Wai-iti Stream.

 

7.2       Tessa Zant - Annual Plan Engagement

 

Tessa Zant, Engagement Advisor was in attendance and outlined the Annual Plan 2016 Engagement process. Public workshops will be held in locations across the City including: 19 April, La Vida Centre, 34 Hansons Lane and 30 April, North City Church, 95a Sawyers Arms Road.

 

The Board discussed issues around a workshop not being held within the Fendalton/Waimairi Ward boundaries and requested that staff look at an additional workshop to be held within the ward boundaries.

 

8.   Proposed Road Names - Pukaki Road

 

Staff Recommendations

That the Fendalton/Waimairi Community Board approve the name for the right of way running off Guthrey Road adjacent to Christchurch Airport as Pukaki Road.

 

Community Board Resolved FWCB/2016/00012

Community Board Decisions under Delegation

Part C

The Fendalton/Waimairi Community Board resolved to approve the name for the right of way running off Guthrey Road adjacent to Christchurch Airport as Pukaki Road.

Member Gough/Member Buck                                                                                                                            Carried

 

9.   Fendalton/Waimairi Ward Area Report

Part B

Visit to Christchurch Traffic Operations Centre (CTOC)

The Board will visit the Christchurch Traffic Operations Centre on 9 May 2016.

 

Board Bus Trip

The Board Bus Trip has been rescheduled to Monday 23 May 2016.

 

10. Elected Member Information Exchange

Part B

There was no information exchanged at this meeting.

11. Questions Under Standing Orders

Part B

There were no questions under standing orders at this meeting.

 

 

   

Meeting concluded at 5.22 pm.

 

CONFIRMED THIS 14 DAY OF MARCH 2016

 

Val  Carter

Chairperson


Council

14 April 2016

 

 

13.    Fendalton/Waimairi Community Board Minutes - 14 March 2016

Reference:

16/331486

Contact:

Edwina Cordwell

edwina.cordwell@ccc.govt.nz

941 6728

 

 

1.   Purpose of Report

The Fendalton/Waimairi Community Board held a meeting on 14 March 2016 and is circulating the Minutes recorded to the Council for their information.

 

2.   Recommendation to Council

That the Council receives the Minutes from the Fendalton/Waimairi Community Board meeting held 14 March 2016.

 

 

Attachments

No.

Title

Page

A

Minutes Fendalton/Waimairi Community Board - 14 March 2016

80

 

 

Signatories

Author

Edwina Cordwell

Manager Community Governance - Shirley/Papanui

  


Council

14 April 2016

 

 

 

Fendalton/Waimairi Community Board

Open Minutes

 

 

Date:                                     Monday 14 March 2016

Time:                                    4.00pm

Venue:                                 Boardroom, Fendalton Service Centre,
Corner Jeffreys and Clyde Roads, Fendalton

 

 

Present

Chairperson

Deputy Chairperson

Members

Val  Carter

David Cartwright

Sally Buck

Faimeh Burke

Jamie Gough

Bridget Williams

 

 

14 March 2016

 

 

 

 

 

Edwina Cordwell

Community Board Advisor

941 6728

edwina.cordwell@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Council

14 April 2016

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

 

The agenda was dealt with in the following order.

1.   Apologies

Part C

That the apology from Raf Manji be accepted.

That the apology for early departure from Jamie Gough be accepted.

Member Cartwright/Member Buck                                                                                                                     Carried

 

2.   Declarations of Interest

Part B

There were no declarations of interest recorded.

 

3.   Confirmation of Previous Minutes

Part C

Community Board Resolved FWCB/2016/00013

That the minutes of the Fendalton/Waimairi Community Board meeting held on Monday, 29 February 2016 be confirmed.

Member Buck/Member Cartwright                                                                                                                    Carried

 

4.   Deputations by Appointment

Part B

4.1       Christine Tucker - Noise Control

 

Ms Christine Tucker, a resident of Wairarapa Terrace was in attendance and spoke to the Board regarding her concerns relating to enforcement action in relation to her complaints of excessive noise from neighbouring construction sites.

Ms Tucker noted that no infringement notices had been issued to the contractors or sub-contractors working on the site.

The Fendalton/Waimairi Community Board thanked Ms Tucker for her presentation.

Community Board Resolved FWCB/2016/00014

Part C

The Fendalton/Waimairi Community Board resolved to:

1.         Refer the issues raised from the deputation to the General Manager responsible for the enforcement and associated activities for investigation and requests that the General Manager investigates and advises on the specific issues raised, in particular the failure to issue infringement notices, the apparent breakdown of internal CCC processes and the apparent failure of contractors to observe enforcement action and what action can be taken in future to ensure that similar situations do not occur again. The Board request that feedback be provided within four weeks.

2.         Request staff to consider a public information/awareness raising campaign to assist residents facing similar circumstances.

Member Cartwright/Member Buck                                                                                                                    Carried

 

4.2       Julianne Grant - Harewood/Breens/Gardiners Road Intersection

Ms Julianne Grant was in attendance and spoke to the Board in support of her letter concerning safety issues around the Harewood/Breens/Gardiners Road Intersection, refer Item 6, page 9 of the agenda.

Ms Grant spoke of her concerns related to the safety issues this intersections presents for pedestrians, cyclists and school pupils.

The Fendalton/Waimairi Community Board thanked Ms Grant for her presentation.

Community Board Resolved FWCB/2016/00015

Part C

The Board acknowledged the planned cycleway for Harewood Road.

The Fendalton/Waimairi Community Board resolved to:

1.         Request staff to investigate, as a matter of urgency, the significant safety issues raised in the deputation regarding the Harewood/Breens/Gardiners Road Intersection affecting pedestrians and cyclists, and any remediation measures that can be taken.

2.         Request staff investigate, address and put forward solutions for safe crossing points for school children crossing Harewood Road.

3.         Request the Council (via a Board submission) to consider funding as part of the Long Term Plan/Annual Plan process for a signalised crossing.

Member Cartwright/Member Williams                                                                                                             Carried

 

4.3       Drucilla Kingi-Patterson - Update on Projects

Ms Drucilla Kingi-Patterson provided an update to the Board on range of conceptual projects she is pursuing.

The Fendalton/Waimairi Community Board thanked Ms Kingi-Patterson for her presentation.

 

5.   Presentation of Petitions

Part B

There was no presentation of petitions.  

6.   Correspondence

The Fendalton/Waimairi Community Board received correspondence from Ms Julianne Grant  dated 14 March 2016 raising her concerns about the safety of the Harewood/Breens/Gardiners Road Intersection. (Clause 4.2 refers to the decision on this matter).

 

Member Gough left the meeting at 05:00 pm.

7.   Staff Briefings

Customer Services Fendalton Service Centre - Update

Sarah Numan, Head of Customer Services, Nadia Barefoot, Team Leader Customer Services and Diane Fraser-Allen, Customer Services Coordinator were in attendance and updated the Board on, the new postal services provided at the Fendalton Service Centre.

 

8.   Fendalton/Waimairi Ward Area Report

Part B

 

Update on Outstanding Tree Removal Requests

The Board received an information memorandum from Tony Armstrong, Arborist - North advising of the status and progress of outstanding tree removal requests in the Fendalton/Waimairi Ward.

Invitation to tour the Otukaikino River works

The Board are invitied by the Christchurch-West Melton Zone Committee to participate in a tour of the Otukaikino River on the morning of the 31 March 2016.

Annual Plan Public Forum

A public forum on the Annual Plan will be held in the Fendalton Boardroom on 22 April 2016.

Funding Update

Maryanne Lomax, Community Development Advisor updated the Board on changes to the various community fund criteria. Applications open on 15 March 2016 and close on 30 April 2016.

Merivale Reserve Playground Opening

The Merivale Reseve Playground opening ceremony is on Saturday 19 March 2016 from 10am to 12 noon.

 

9.   Elected Member Information Exchange

Part B

9.1       Update on the new Council online news initiative "Newsline".

9.2       Member Cartwright noted changes to the signalisation at the Glandovey/Idris/Strowan/Heaton intersection.

9.3       Member Williams provided an update on matters raised at the Combined Community Seminar held on Monday 29 February 2016.

10. Questions Under Standing Orders

Part B

There were no questions under standing orders at this meeting.

 

 

   

Meeting concluded at 5.39pm.

 

CONFIRMED THIS 4TH DAY OF APRIL 2016

 

Val  Carter

Chairperson


Council

14 April 2016

 

Report from Hagley/Ferrymead Community Board  – 16 March 2016

 

14.    Future of Redcliffs Pavilion

Reference:

16/331907

Contact:

Russel Wedge

russel.wedge@ccc.govt.nz

941 8270

 

 

 

1.   Hagley/Ferrymead Community Board Comment

 

The Board received a report seeking that it recommend to the Council to transfer the ownership of the Redcliffs Pavilion to the Redcliffs Residents Association for $1.00 and recommend that the Council deals unilaterally with the Redcliffs Residents' Association for a lease over the footprint of the pavilion on Redcliffs Park.

The report suggesting also that the Property Consultancy Officers be requested to report back to the Community Board over a lease for the footprint of the Redcliffs Pavilion to the Redcliffs Residents Association.

 

 

2.   Staff Recommendations

 

That the Hagley/Ferrymead Community Board acting in the capacity of land owner:

1.         Recommend to the Council that the ownership of the Redcliffs Pavilion located on Lot 3 DP 47479, be transferred to the Redcliffs Residents Association for a nominal amount of $1.00 and to recommend that the Council deal unilaterally with the Redcliffs Residents Association over a lease for the footprint of the building on Redcliffs Park.

2.         Request that Property Consultancy Officers to report back to the Community Board over the terms and conditions of a lease to the Redcliffs Residents Association, under the Local Government Act 2002 for the footprint of the Redcliffs Pavilion on Redcliffs Park.

 

Amended Staff Recommendations

The Board noted that following a workshop on the future of the Redcliffs Pavilion held prior to the Board meeting and involving the Board staff and representatives of the Redcliffs Residents' Association, to reflect consensus the staff recommendation had been amended to the following:

That the Hagley/Ferrymead Community Board acting in the capacity of land owner recommends to the Council:

1.         That a Memorandum of Understanding is entered into with the Redcliffs Residents Association providing  a timeline and a scope of works for reinstatement  of the Redcliffs Pavilion to a safe and accessible condition, ie, sound foundation, power, structurally sound and drainage, excluding any betterment of the building such as reinstatement of windows and for the ownership of the Redcliffs Pavilion located on Lot 3 DP 47479, to be

transferred to the Redcliffs Residents Association or another nominated legal entity for a nominal amount of $1.00 and that this Memorandum of Understanding is signed prior to any reinstatement works commencing. .

2.         That the Council deals unilaterally with the Redcliffs Residents Association or another nominated legal entity over a lease for the footprint of the building on Redcliffs Park.

3.         Requests that Property Consultancy Officers to report back to the Community Board over the terms and conditions of a lease to the Redcliffs Residents Association or other nominated legal entity, under the Local Government Act 2002 for the footprint of the Redcliffs Pavilion on Redcliffs Park.

                                                                                                                                                                                                     

 

3.   Hagley/Ferrymead Community Board Decisions

 

 

That the Hagley/Ferrymead Community Board acting in the capacity of land owner recommends to the Council:

1.         That a Memorandum of Understanding is entered into with the Redcliffs Residents Association providing  a timeline and a scope of works for reinstatement  of the Redcliffs Pavilion to a safe and accessible condition, ie, sound foundation, power, structurally sound and drainage, excluding any betterment of the building such as reinstatement of windows and for the ownership of the Redcliffs Pavilion located on Lot 3 DP 47479, to be transferred to the Redcliffs Residents Association or nominated legal entity for a nominal amount of $1.00  and that this Memorandum of Understanding is signed prior to any reinstatement works commencing.

2.         That the Council deal unilaterally with the Redcliffs Residents Association or another nominated legal entity over a lease for the footprint of the building on Redcliffs Park.

3.         Requests that Property Consultancy Officers to report back to the Community Board over the terms and conditions of a lease to the Redcliffs Residents Association or nominated legal entity, under the Local Government Act 2002 for the footprint of the Redcliffs Pavilion on Redcliffs Park.

Member Davies/Member McLeod                                                                                                                       .Carried

 

Yani Johanson abstained from the vote as he was absent for the discussion.

 

 

             Member Templeton moved by way of amendment that in addition to 1. 2, and 3. above:

 

             That the Hagley/Ferrymead Community Board acting in the capacity of land owner recommends to the Council:

4.        That in the event of the Memorandum of Understanding not being entered into with the Redcliffs Residents Association or other nominated legal entity the Council calls for expressions of interests from a community group to buy the Redcliffs Pavilion for $1.00, to repair the building and lease the land or to remove the building.

Member Templeton/Member Lonsdale                                                                                                             Carried

 

Islay McLeod requested her voted against the resolution be recorded.

Yani Johanson abstained from the vote as he was absent for the discussion.

 

 

 

 

4.   Hagley/Ferrymead Community Board Recommendation to Council

 

Part A

That the Council:

1.         Enters into a Memorandum of Understanding with the Redcliffs Residents Association providing a timeline and a scope of works for reinstatement of the Redcliffs Pavilion to a safe and accessible condition, i.e., sound foundation, power, structurally sound and drainage, excluding any betterment of the building such as reinstatement of windows and for the ownership of the Redcliffs Pavilion located on Lot 3 DP 47479, be transferred to the Redcliffs Residents Association or nominated legal entity for a nominal amount of $1.00 and that a Memorandum of Understanding is signed prior to any reinstatement works commencing.

2.         Acting in the capacity of land owner deals unilaterally with the Redcliffs Residents Association or another nominated legal entity over a lease for the footprint of the building on Redcliffs Park.

3.         Requests that Property Consultancy Officers to report back to the Hagley/Ferrymead Community Board over the terms and conditions of a lease to the Redcliffs Residents Association or nominated legal entity, under the Local Government Act 2002 for the footprint of the Redcliffs Pavilion on Redcliffs Park.

4.         That in the event of the Memorandum of Understanding not being entered into with the Redcliffs Residents Association or other nominated legal entity the Council calls for expressions of interest from a community group to buy the Redcliffs Pavilion for $1.00, to repair the building and lease the land or to remove the building.

 

 

 

Attachments

No.

Report Title

Page

1

Future of Redcliffs Pavilion

88

 

No.

Title

Page

a  

Redcliffs Pavilion Site Plan

97

b  

Venus for Hire in the Redcliffs Suburb

98

c  

Redcliffs Residents Association Expressions of Interest

102

 

 


Council

14 April 2016

 

 

Future of Redcliffs Pavilion

Reference:

15/1319160

Contact:

Russel Wedge

russel.wedge@ccc.govt.nz

941 8270

 

 

1.        Purpose and Origin of Report

Purpose of Report

1.1          The purpose of this report is for the Hagley/Ferrymead Community Board to recommend to the Council to transfer the ownership of the Redcliffs Pavilion to the Redcliffs Residents Association for $1 and to recommend that the Council deals unilaterally with the Redcliffs Residents Association for a lease over the footprint of the pavilion on Redcliffs Park.

1.2          The Board is also to request that the Property Consultancy Officers are to report back to the Community Board over a lease for the footprint of the Redcliffs Pavilion to the Redcliffs Residents Association.

Origin of Report

1.3          This report has been generated by Council staff to determine the future of the Redcliffs Pavilion situated on Redcliffs Park, which has been closed for over four years due to earthquake damage.

2.       Significance

2.1          The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1     The level of significance was determined by Russel Wedge, the author based on the suggested thresholds for assessing criteria

2.1.2     The community engagement and consultation outlined in this report reflect the assessment.

 

3.       Staff Recommendations

That the Hagley/Ferrymead Community Board acting in the capacity of land owner:

1.              Recommend to the Council that the ownership of the Redcliffs Pavilion located on Lot 3 DP 47479, be transferred to the Redcliffs Residents Association for a nominal amount of $1.00 and to recommend that the Council deal unilaterally with the Redcliffs Residents Association over a lease for the footprint of the building on Redcliffs Park.

2.              Request that Property Consultancy Officers to report back to the Community Board over the terms and conditions of a lease to the Redcliffs Residents Association, under the Local Government Act 2002 for the footprint of the Redcliffs Pavilion on Redcliffs Park.

 

 

4.       Key Points

4.1          This report supports the Council's Long Term Plan (2015 - 2025):

4.1.1     Activity: Sports Parks

·           Level of Service: 6.1.3 Overall customer satisfaction with sports parks

4.2          The following feasible options have been considered:

·           Option 1 - Transfer the Ownership of the Pavilion to the Redcliffs Residents Association (RRA) (preferred option)

·           Option 2 - Remove or Demolish the Pavilion

·           Option 3 - Council Repair Redcliffs Pavilion to 'Basic' Standard

4.3          Option Summary - Advantages and Disadvantages (Preferred Option)

4.3.1     The advantages of this option include:

·           The RRA can have control over the repair programme and local community involvement.

·           The pavilion returns to the ownership of the local community, who originally built and maintained the pavilion.

·           The RRA have the unilateral control over the pavilion with the understanding they will work with interested community groups who would like to use the building.

·           The Council can use the LTP community building repair budget to repair other community buildings that are not in use by the local communities.

4.3.2     The disadvantages of this option include:

·           The repair of the pavilion is reliant on the RRA raising funds to commence repairs on the building.

 

5.       Context/Background

Redcliffs Pavilion

5.1          The Redcliffs Pavilion is situated on the western side of Redcliffs Park, Lot 3 DP47479, Fee Simple land and not part of the park vested for recreation purposes or subject to the Reserves Act 1977. The pavilion is a single story wooden building of approximately 76.87 square metres (refer Attachment One). The pavilion has previously been referred to as the Redcliffs Hall, the Redcliffs Sports Hall and the Table Tennis Club.

5.2          The pavilion was originally built in 1948-49 by Redcliffs volunteers led by Roly Williams. The pavilion was built through local funding and support from the Redcliffs Sports Association using materials from a dismantled Council building.

5.3          As a result of the 2010-2011 earthquakes the pavilion was shaken from its foundation, but was otherwise undamaged. The windows have since been broken and boarded over to prevent access to the interior and further vandalism.

5.4          In 2011, after the earthquakes the pavilion was vacated by the Canterbury Table Tennis Club and gifted to the City Council in an unrepaired state. Prior to the 2011 earthquakes the building had been privately owned.

5.5          The Canterbury Table Tennis group held a lease on the pavilion, which expired 30th August 2012, and was not renewed.

5.6          Since the pavilion was vacated in 2011 it has been closed and is not deemed to be in a safe condition for public use. The pavilion is not connected to power or water.

EQC Insurance

5.7          The pavilion was not insured as a Council asset prior to the earthquakes since it was a privately owned building on a Council park. As the pavilion was not owned by the Council the repair of it was not included in the Council building earthquake claims. There was no EQC insurance claim or pay-out for the repair of the pavilion.

·                HAIL and Archaeological Site

5.8          The Redcliffs Pavilion is located on an uncompacted soil site that is registered as a HAIL site and an Archaeological site. Any digging around the pavilion requires Heritage New Zealand permission such as additional foundations for a deck to the pavilion. The Council has permission to undertake work to the existing foundations that is only to reinstate the foundations to stabilise and make safe the building for public use. A consent to work in a HAIL site will be required.


 

6.       Option 1 - Transfer Ownership of the Pavilion to the Redcliffs Residents Association (preferred)

Option Description

6.1          To transfer the ownership of the pavilion for a nominal amount of $1.00 to the Redcliffs Residents Association (RRA) to repair and use for community activities. The repair and use of the building could be included as conditions of the lease that will be required for a privately owned building situated on a Council park.

Significance

6.2          The level of significance of this option is low consistent with section 2 of this report.  Engagement requirements for this level of significance are appropriate.

Impact on Mana Whenua

6.3          This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions. Ngai Tahu have been included in the consultation of the pavilion.

Community Views and Preferences

6.4          In July 2015 a report on "Venues for hire in the Redcliffs suburb" was prepared after community consultation had been undertaken. This report was primarily focused on the potential use of the proposed Redcliffs Public Library building, but it is useful for highlighting the large number of rooms for meetings and activities available in Redcliffs (refer Attachment Two).

6.5          At the Hagley/Ferrymead Community Board meeting on Wednesday 6 August 2014 the board received a deputation and a supporting submission from the Redcliffs Residents Association (RRA) to carry out a local community resourced project to enable the re-commissioning of the Redcliffs pavilion for community purposes. The RRA have continued to represent the local community throughout 2015 for the repair of the pavilion.

6.6          In October 2015 Council staff attended the monthly meeting of the RRA to discuss the future of the pavilion. From the meeting the RRA were going to provide the following information: (1) support letters from community groups who wanted to use the pavilion and (2) written builder(s) quotes for the repair the building, which they indicated would be for a lower amount than the Council's estimates.

6.7          The RRA has provided support letters from interested groups (refer Attachment Three). With the RRA's involvement with working with community groups to gain support for the repair of the pavilion, it would be appropriate to deal unilaterally with the RRA as the main lease holder for the pavilion. The RRA has confirmed the building could be used by other groups, such as the Sumner Silver Band who would only require it once a week in the evening on a regular basis. No quotes have been received to repair the pavilion, although Council staff have raised this with the RRA over many months.

Alignment with Council Plans and Policies

6.8          This option is consistent with Council’s Plans and Policies

Financial Implications

6.8.1     Cost of Implementation - A report prepared by WT Partnership on behalf of the Council estimated the repair of the pavilion to a basic standard for $118,000. If the pavilion was to include any enhancement or betterment (windows replaced, a new deck built) an additional $120,000 is estimated to be required. The total budget is estimated $220,000 - $238,000. There is no additional funding to meet the shortfall over the budgeted $100,000. Archaeological and Engineers reports would be required as the pavilion is located in a HAIL and Archaeological area. A consent would also be required to work in a HAIL site.

6.8.2     Maintenance / Ongoing Costs - If the pavilion was sold to the RRA the on-going maintenance costs would be the responsibility of the RRA.

6.8.3     Funding source - The Council has a Long Term Plan city-wide capital budget of $100,000 for the repair of community buildings. There are a number of Council owned buildings throughout the city that have been damaged by the earthquakes and are waiting for funding to undertake repairs.

6.8.4     If the ownership of the pavilion was transferred to the RRA, the pavilion would be privately owned and the RRA could make a submission to the Long Term Plan for a funding grant. The Council's $100,000 for the repair of community buildings would be reallocated to a Council owned community building that is in need of repair. The RRA might also be in a position to seek external funding through grant applications or fund raising activities to finance the repair of the pavilion, which the Council would not be eligible to apply if the building was a Council owned asset.

6.8.5     The Council's LTP $100,000 budget for the repair of community buildings cannot be used to fund the replacement costs for another community building e.g. if the Redcliffs pavilion was removed from the site and another building brought in to replace the pavilion.

Legal Implications

6.9          A legal agreement can be entered into between the Council and the RRA to transfer the ownership of the pavilion from the Council to the RRA for a nominal amount of a $1.00 A lease agreement could be prepared between the Council and the RRA for the pavilion for privately owned buildings on Council's parks, under the Local Government Act 2002. The conditions of the lease would define any specific requirements for the repair and on-going maintenance of the building, including a maximum time period to repair the building.

Risks and Mitigations

6.10       The lease agreement as per the Local Government Act 2002 is subject to public notification. The conditions within the lease can provide the mechanism to ensure the building is repaired within a specified time period, to the Building Consent standards and a code of compliance is obtained.

Implementation

6.11       Implementation dependencies - no known dependencies for the pavilion to be sold to the RAA.

6.12       Implementation timeframe - approximately 3 - 6 months depending upon submissions received through the public notification process for a lease.

Option Summary - Advantages and Disadvantages

6.13       The advantages of this option include:

·      The RRA can have control over the repair programme and local community involvement.

·      The pavilion returns to the ownership of the local community, who originally built and maintained the pavilion.

·      The RRA have the unilateral control over the pavilion with the understanding they will work with interested community groups who would like to use the building.

·      The Council can use the LTP community building repair budget to repair other community buildings that are not in use by the local communities.

6.14       The disadvantages of this option include:

·      The repair of the pavilion is reliant on the RRA raising funds to commence repairs on the building.

7.       Option 2 - Remove or Demolish the Pavilion

Option Description

7.1          To remove or demolish the pavilion and landscape the site to provide good visibility from the road into Redcliffs Park

Significance

7.2          The level of significance of this option is low consistent with section 2 of this report.  Engagement requirements for this level of significance are appropriate.

Impact on Mana Whenua

7.3          This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

7.4          In July 2015 a report on "Venues for hire in the Redcliffs suburb" was prepared after community consultation had been undertaken. This report was primarily focused on the potential use of the proposed Redcliffs Public Library building, but it is useful for highlighting the large number of rooms for meetings and activities available in Redcliffs (refer Trim: 15/794217). Council staff have raised the question as to whether the Redcliffs area needs another community building as there appears to already be a significant number of meeting venues already available in the area.

7.5          The RRA has expressed an interest in taking over the lease of the pavilion once it has been repaired and has a code of compliance for occupation. The RRA have provided a list of community groups that have indicated they would be interested in using the pavilion. The pavilion has been closed since the 2011 earthquakes and the groups that have indicated they would be interested in using the pavilion have been using other venues in the area. Staff have raised the question that if the groups were to shift to occupying the Redcliffs pavilion would that result in an additional increase in the number of unoccupied venues in the area?

7.6          The July 2015 report has indicated that there are currently a lot of venues for use in the Redcliffs area, which the RRA and other groups could use. The proposed Redcliffs Library will also have a meeting room for hire by community groups. Although the Redcliffs pavilion could be a focus for the local community, as a meeting venue for groups there are a number of other vacant places already available for community groups to occupy.

7.7          This option is consistent with Council’s Plans and Policies.

Financial Implications

7.8          Cost of Implementation - The cost to remove or demolish the Redcliffs pavilion is estimated at $30,000, which would be funded from another budget leaving the community buildings earthquake repair budget available to reallocate to other damaged community buildings in the City.

7.9          The $100,000 budgeted for community building repairs could be allocated to other damaged community buildings in the City. There are still a number of Council community buildings closed due to a lack of funding for repairs, resulting in a shortage of meeting places for local community groups in the City.

7.10       Maintenance / Ongoing Costs - not applicable

7.11       Funding source - the estimated $30,000 to remove the pavilion and reinstate the land is provided through an operational budget for recovery management of green spaces.

Legal Implications

7.12       There are no legal implications to remove the building as the building is a Council asset on Council land.

Risks and Mitigations

7.13       The pavilion is on a HAIL and Archaeological site and by removing the building and returning the area to park the preservation of the site would be retained. A consent will be required to work in a HAIL site.

Implementation

7.14       Implementation dependencies - no known dependencies.

7.15       Implementation timeframe - 2 - 6 months to remove and reinstate the site.

Option Summary - Advantages and Disadvantages

7.16       The advantages of this option include:

·      The meeting venues already available in the area will not have their occupancy further reduced by the addition of adding another meeting venue to the area.

·      The occupancy of the existing meeting venues in the Redcliffs area can be used to their full capacity, justifying the Council's on-going maintenance and repair budgets for those venues.

·      The $100,000 community building repair budget can be used to repair another community building in the city where there is a shortage of community meeting venues.

·      There will be no additional foundation work for extensions to the pavilion (e.g. deck) into the HAIL and Archaeological areas.

·      The park can be opened up to improve visibility into the park from the road.

7.17       The disadvantages of this option include:

·      Some members of the local residents may be upset if they consider they are losing a local community building, even though it has been closed for over four years.

8.       Option 3 - Council Repair Redcliffs Pavilion to 'Basic' Standard

Option Description

8.1          The Council uses the $100,000 budgeted for community building repairs to repair the Redcliffs Pavilion and the community provides the $18,000 short-full to enable the pavilion to meet the code of compliance. Any additional betterment funding is provided by the community. The Council retains ownership of the pavilion.

Significance

8.2          The level of significance of this option is low consistent with section 2 of this report.  Engagement requirements for this level of significance are appropriate.

Impact on Mana Whenua

8.3          This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

8.4          The RRA has indicated they would like the Council to repair the pavilion to a safe stand to enable it to be used by the Redcliffs community.

8.5          The July 2015 report on "Venues for hire in the Redcliffs suburb" was prepared after community consultation had been undertaken and indicated that there were a significant number of venues available in the Redcliffs area for local groups. The report also highlighted that a new library was to be built in Redcliffs and there would be a meeting room available in the library for local groups to use.

Alignment with Council Plans and Policies

8.6          This option is consistent with Council’s Plans and Policies

Financial Implications

8.7          Cost of Implementation - The $100,000 budgeted for repairs to community buildings would be used to repair the pavilion. This budget is approximately $18,000 short of the estimated amount to bring the building up to a code of compliance standard. There are no additional funds in this budget to cover the additional $18,000, which may need to be raised by the community or by some other means.

8.8          If the pavilion was to include any betterment such as windows, there are no funds available in the Council's repairs to community buildings budget. Any betterment improvements would need to be raised by the community for through some other funding sources.

8.9          Maintenance / Ongoing Costs - The pavilion would still be owned by the Council and therefore additional funding would be required to cover any maintenance and on-going costs. There has been no provision in the operational budgets for the maintenance of this building.

8.10       Funding source - The Council has a Long Term Plan city-wide capital budget of $100,000 for the repair of community buildings. There are a number of Council owned buildings throughout the city that have been damaged by the earthquakes and are waiting for funding to undertake repairs.

Legal Implications

8.11       The pavilion would need to be repaired to a standard that complied with the code of compliance for public buildings. If the building did not reach the required safety standard once the budgeted $100,000 had been used, it would have to remain closed until further funding could be obtained and the repairs completed.

8.12       Once the building had obtained its code of compliance a lease agreement could be entered into for the RRA to use the building under the Local Government Act 2022.

Risks and Mitigations

8.13       There is a risk the pavilion could be substantially repaired but due to lack of funding could not be completed to a code of compliance and would therefore have to remain closed.

8.14       There is a risk that once the pavilion has been repaired occupancy over a period of time declines as groups use the other meeting venues available in the area, including the new library once opened. The July 2015 "Venues for hire in the Redcliffs suburb" indicate there are a number of venues available for hire, without the need for the Redcliffs pavilion.

Implementation

8.15       Implementation dependencies - no known dependencies.

8.16       Implementation timeframe - not applicable.

Option Summary - Advantages and Disadvantages

8.17       The advantages of this option include:

·      The Redcliffs pavilion remains in Redcliff park, available for the local groups.

8.18       The disadvantages of this option include:

·      The Councils $100,000 repair to community buildings budget could be used to repair the Redcliffs pavilion but not to a safety standard the enables the building to be open for use by the public.

·      The funding required to bring the pavilion up to the safety standard for public use is reliant on sources of funding other than the Council. There is no guarantee as to when or how much additional funding will be obtained to complete the repairs to the building.

·      The funding used to partially repair the Redcliff pavilion could be used to repair other community buildings in the City where there is a shortage of meeting venues for local groups.

·      Additional funds will be required by the Council to cover the on-going maintenance and on-going costs to the pavilion that have not been included in the LTP.

·      The Redcliffs pavilion when open will provide another meeting venue to the Redcliffs area, which already has a good supply of venues available.

 

Attachments

No.

Title

Page

a 

Redcliffs Pavilion Site Plan

 

b 

Venus for Hire in the Redcliffs Suburb

 

c 

Redcliffs Residents Association Expressions of Interest

 

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(iii)   sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(iv)  adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Russel Wedge

Senior Network Planner Parks

Approved By

Brent Smith

Andrew Rutledge

Mary Richardson

Team Leader Asset Planning and Management

Head of Parks

General Manager Customer & Community

 


Council

14 April 2016

 

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Council

14 April 2016

 

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Council

14 April 2016

 

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Council

14 April 2016

 

 

15.    Hagley/Ferrymead Community Board Minutes - 1 March 2016

Reference:

16/288599

Contact:

Peter Croucher

peter.croucher@ccc.govt.nz

941 5305

 

 

1.   Purpose of Report

The Hagley/Ferrymead Community Board held a meeting on 1 March 2016 and is circulating the Minutes recorded to the Council for their information.

 

2.   Recommendation to Council

That the Council receives the Minutes from the Hagley/Ferrymead Community Board meeting held 1 March 2016.

 

 

Attachments

No.

Title

Page

A

Minutes Hagley/Ferrymead Community Board - 1 March 2016

104

 

 

Signatories

Author

Peter Croucher

Community Board Advisor

  


Council

14 April 2016

 

 

 

Hagley/Ferrymead Community Board

Open Minutes

 

 

Date:                                     Tuesday 1 March 2016

Time:                                    9am

Venue:                                 Boardroom,
180 Smith Street, Linwood

 

 

Present

Chairperson

Deputy Chairperson

Members

Sara Templeton

Islay McLeod

Alexandra Davids

Joe Davies

Yani Johanson

Paul Lonsdale

Brenda Lowe-Johnson

 

 

1 March 2016

 

 

 

 

 

Peter Croucher

Community Board Advisor

941 5305

Peter.croucher@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Council

14 April 2016

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

 

The agenda was dealt with in the following order.

1.   Apologies

Part C

There were no apologies.

2.   Declarations of Interest

Part B

Sara Templeton declared an interest in Items numbers 9 and 10.

3.   Confirmation of Previous Minutes

Part C

Community Board Resolved HFCB/2016/00032

That the minutes of the Hagley/Ferrymead Community Board meeting held on Wednesday, 17 February 2016 be confirmed.

Member Templeton/Member Lonsdale                                                                                                           Carried

 

4.   Deputations by Appointment

Part B

4.1  Linwood College

 

             Richard Edmundson, recently appointed Principal, Linwood College introduced himself to the Board.   The Board was informed of Richard's teaching background and systems that Linwood College had in place with regard to community relationships, bullying and pupil and staff support.  Of importance was partnering with neighbouring contributing schools.

             The Chairperson thanked Richard Edmundson for the deputation.

 

4.2       Avon City Backpackers - Rapanui Shag Rock Cycleway

             Michael and Irinka Britnell, of Avon City Backpackers, presented a deputation to the Board regarding Rapanui Shag Rock Cycleway.

             An email was circulated to the Board in which Avon City Backpackers complained about the decision of Christchurch City Council's Transport and Environment Committee to proceed with the plan which would put part of the Rapanui Shag Rock cycleway down Worcester Street. The Britnell's believed that this decision was made without proper consultation or consideration to the negative impact that the plan would have on local businesses. 

             It was also their belief that while Avon City Backpackers was supportive of the cycleway, the presentation of the cycleway plans had slanted questions  and breached sections of the Local Government Act 2002. 

             The deputation was advised that the Board had resolved to write to the Mayor and Chief Executive outlining its concerns on the decision making process on the Rapanui - Shag Rock Cycleway. 

             In support of their deputation, Michael and Irinka Britnell tabled an informal petition, signed by 22 residents.  This sought 'that the Council allow no changes to be undertaken to the design and operation of Worcester Street between Latimer Square and Linwood Avenue that will have the effect of reducing traffic in any way or that will negatively affect any business located on Worcester Street or Stanmore Road, or will reduce traffic flows. The petition further noted that current plans were contrary to central city plans and the Linwood Village Revival plan of 2012 and would have an effect on the survival and revival of businesses in the area.  The petition sought that the Council review the funding that allowed for two cycle ways going effectively to the same destination and to look for an alternative route.'

Community Board Decided HFCB/2016/00033

Part B

That the Hagley/Ferrymead Community Board:

1.         Refers the complaint raised by the deputation of Michael and Irinka Britnell, Avon City Backpackers to the Chief Executive and Mayor for investigation and report the outcome to the Board and Michael and Irinka Britnell.

2.         Thanks Michael and Irinka Britnell, Avon City Backpackers for their deputation.

Member McLeod/Member Lowe-Johnson                                                                                                     Carried

 

4.3       Sumner Community

             Charlotte Hudson and Kimberly Mossman presented a deputation to the Board on behalf of the Sumner Land Use and Development Society regarding the red zoned crown land (former tavern site) at the corner of Wakefield Avenue and Nayland Street.  A background document was tabled.

             The Board was advised that the Society needed to obtain clarity from Council on the status of the site, parking clarification, relocation help, support with unforeseen issues/hazards and funding options.

             The Board was invited to attend a Community Consultation Meeting being held on 30 March 2016 in the Sumner School Hall.   

Community Board Decided HFCB/2016/00034

Part B

That the Hagley/Ferrymead Community Board:

1.         Refers the issues raised by the deputation from the Sumner Land Use and Development Society to staff  for clarification of Councils  parking requirements for the Nayland Street site and the possibility of alignment of the major work streams in the village.

2.         That the Board request a briefing from Land Information New Zealand on the proposals on the use of red zoned land.

3.         Thanks Charlotte Hudson and Kimberly Mossman of the Sumner Land Use and Development Society for the deputation.

Member Templeton/Member Lonsdale                                                                                                           Carried

 

5.   Presentation of Petitions

Part B

There was no presentation of petitions.  

6.   Correspondence

 

Part C

 

The Board received a report to consider correspondence received from Mike and Alison Kyne, who are also representing four neighbours, in which they raised concerns relating to road safety at the southern portion of Gracefield Avenue.

 

Photographs of commercial vehicles parked in the southern portion of Gracefield Avenue were tabled

 

The Board was advised that as a result of enforcement staff action, the commercial vehicles had since largely relocated from the avenue.

 

Staff Recommendations

That the Hagley/Ferrymead Community Board:

1.         Receive the information in the correspondence report dated 01 March 2016

2.         Request staff to consider and report back on parking controls for the southern portion of Gracefield Avenue. 

 

 

Community Board Decided HFCB/2016/00035

Community Board Decisions under Delegation

Part B

That the Hagley/Ferrymead Community Board:

1.         Receive the information in the correspondence report dated 01 March 2016

2.         Request staff to consider and report back on parking controls for the southern portion of Gracefield Avenue. 

Member Templeton/Member Lonsdale                                                                                                           Carried

 

Brenda Lowe-Johanson left the meeting at 10.20am and returned at 10.23

 

7.   Staff Briefings

 

Ryan Rolston and Stefan Jermy briefed the Board on the Transport Project which would introduce 30km/h speed restrictions in the Central City.   A map was circulated to the Board outlining the 30km/h speed limit area which would go live from 12 March 2016.

 

Staff undertook to update the Board on wording on the signage proposed at entrances to the 30 km/h zone.

 

The Board noted and received the information supplied during the Staff Briefing.

 

Islay McLeod left the meeting at 10.41am and returned at 10.42am.

 

8.   Proposed No Stopping Restrictions, Matlock Street / Randolph Street Intersection

 

Board Comment

1)         The Board considered a report to approve the installation of 'No Stopping' restrictions at the Matlock Street / Randolph Street intersection.

 

Staff Recommendations

All staff recommendations were accepted without change

 

Community Board Resolved HFCB/2016/00036

Community Board Decisions under Delegation

Part C

That the Hagley/Ferrymead Community Board:

1.         Approve that the stopping of vehicles be prohibited at any time on the southeast side of Randolph Street commencing at its intersection with Matlock Street and extending in a south westerly direction for a distance of 11 metres. 

2.         Approve that the stopping of vehicles be prohibited at any time on the southeast side of Randolph Street commencing at its intersection with Matlock Street and extending in a north easterly direction for a distance of 25 metres. 

3.         Approve that the stopping of vehicles be prohibited at any time on the northwest side of Randolph Street commencing at its intersection with Matlock Street and extending in a south westerly direction for a distance of 11 metres. 

4.         Approve that the stopping of vehicles be prohibited at any time on the northwest side of Randolph Street commencing at its intersection with Matlock Street and extending in a north easterly direction for a distance of 10 metres. 

5.         Approve that the stopping of vehicles be prohibited at any time on the southwest side of Matlock Street commencing at its intersection with Randolph Street and extending in a north westerly direction for a distance of 15 metres. 

6.         Approve that the stopping of vehicles be prohibited at any time on the southwest side of Matlock Street commencing at its intersection with Randolph Street and extending in a south easterly direction for a distance of 11 metres. 

7.         Approve that the stopping of vehicles be prohibited at any time on the northeast side of Matlock Street commencing at its intersection with Randolph Street and extending in a south easterly direction for a distance of 12 metres. 

8.         Approve that the stopping of vehicles be prohibited at any time on the northeast side of Matlock Street commencing at its intersection with Randolph Street and extending in a north westerly direction for a distance of 14 metres. 

Member Lonsdale/Member Davies                                                                                                                    Carried

 

 

·     The meeting adjourned at 10.42am and reconvened at 10.51am

·     Paul Lonsdale left the meeting during the adjournment and returned at 10.52am.

·     Having previously declared an interest in clauses 9 and 10, Sara Templeton left the meeting at 10.51am

·     Islay McLeod took the Chair at 10.51am.

9.   Application to the Hagley/Ferrymead 2015/16 Discretionary Response Fund - Heathcote Valley Community Association - Heathcote Village Project - Silver Linings Book

 

The Board received a report to consider an application for funding from their 2015/16 Discretionary Response Fund from Heathcote Valley Community Association. 

 

Staff Recommendations

That the Hagley/Ferrymead Community Board:

1.         Makes a grant from its 2015/16 Discretionary Response Fund to Heathcote Valley Community Association for $2,500 towards the Heathcote Village Project- Silver Linings Book.

 

 

Community Board Resolved HFCB/2016/00037

Community Board Decisions under Delegation

Part C

That the Hagley/Ferrymead Community Board:

1.         Makes a grant from its 2015/16 Discretionary Response Fund to Heathcote Valley Community Association for $1,500 towards the Heathcote Village Project- Silver Linings Book.

Member Lonsdale/Member McLeod                                                                                                                 Carried

 

10. Application to the Hagley/Ferrymead 2015/16 Discretionary Response Fund - Heathcote Valley Community Association - Heathcote Village Garden

 

The Board received a report to consider an application for funding from their 2015/16 Discretionary Response Fund from Heathcote Valley Community Association.

 

 

Staff Recommendations

That the Hagley/Ferrymead Community Board:

1.         Makes a grant from its 2015/16 Discretionary Response Fund to Heathcote Valley Community Association for $1,200 towards the Heathcote Village Garden.

 

 

Community Board Resolved HFCB/2016/00038

Community Board Decisions under Delegation

Part C

That the Hagley/Ferrymead Community Board:

1.         Makes a grant from its 2015/16 Discretionary Response Fund to Heathcote Valley Community Association for $1,200 towards the Heathcote Village Garden.

Member McLeod/Member Johanson                                                                                                                Carried

 

Sara Templeton returned to the meeting at 11.25am and resumed the Chair.

 

11. Hagley/Ferrymead Community Board Area Report

 

The Board received a report from the Community Governance team including information on Board activities, community activities and events, Community Governance team activity, Board submissions and current consultation calendar.

 

·     The Governance Manager circulated a report to the Board on Hagley/Ferrymead Area Snapshots for 2015/16.

·     The Board agreed that a workshop would be held at 2.30pm on Wednesday 16 March 2016 to progress the development of the Linwood/Woolston Pool Complex.

·     The Governance Manager to co-ordinate a Principals Breakfast meeting

·     The Board agreed that information on member attendance at community events would be provided to the Governance Team as this formed a measurement of the goals within the Community Plan.

 

 

Staff Recommendations

That the Hagley/Ferrymead Community Board:

1.         Receive the report.

 

 

Community Board Resolved HFCB/2016/00039

Community Board Decisions under Delegation

Part B

That the Hagley/Ferrymead Community Board:

1.         Receive the report.

Member Davies/Member Davids                                                                                                                         Carried

 

12. Elected Member Information Exchange

Part B

Mention was made of the following matters:

·    Some newly planted trees in the Central City have been identified as planted without appropriate staking. There are examples in Colombo Street.  Staff undertook to follow up on this.

·    The Board was updated on initiatives with assisting the homeless in the city.

Paul Lonsdale left the meeting at 12.06pm.

 

·    The Summit Road Society , in support of having the Port hills pest-free, is discussing the purchase of possum traps with the Sumner-Redcliffs community.

·    The Summit Road Society is keen to see progress with their request for funding for a camera on the Port Hills Gondola.

·    It was noted that some newly installed traffic islands were already crumbling.  Staff undertook to alert the appropriate staff.

Brenda Lowe-Johnson left the meeting at 12.12pm.

 

·    Flooding concerns had been reported in Bass Street.  Staff undertook to follow up with the identified resident.

 

12.1 Tour of the Port Hills

 

At the request of the Board, staff undertook to arrange a tour of the Port Hills.

 

Community Board Resolved HFCB/2016/00040

That staff be requested to arrange a tour of the Port Hills with appropriate staff to enable a better understanding of land mass movement and how geotech monitoring and assessment was being carried out for the area.

Member Johanson/Member Templeton                                                                                                          Carried

 

12.2 Proposed Change to Meeting Commencement Time

 

The Board expressed a wish for a change of commencement time to 9.30am for the Board's Wednesday meetings.

 

Community Board Resolved HFCB/2016/00041

That staff be requested to arrange for the formalisation of a change of commencement time to 9.30am for the Board's Wednesday meetings.

Member Templeton/Member Johanson                                                                                                          Carried

 

12.3 Request to Reinstate Regular Customer Service Request Summary Reporting

 

The Board indicated its wish to have regular reporting on Customer Service Requests.

 

Community Board Resolved HFCB/2016/00042

That staff be requested to reinstate regular reporting in the agenda on the monthly Customer Service Request summaries.

Member Johanson/Member Templeton                                                                                                          Carried

 

12.4 Request for Levels of Service

 

In order for the Board to meet its obligations under the Local Government Act of maintaining an overview of services, the Board requested details of the levels of service for the Hagley-Ferrymead Ward.

 

Community Board Resolved HFCB/2016/00043

That staff be requested to provide details of the maintenance plans and levels of service for the Hagley-Ferrymead Ward, i.e. frequency of cleaning, maps, parks, waterways.

Member Johanson/Member Lonsdale                                                                                                              Carried

 

13. Questions Under Standing Orders

Part B

There were no questions under standing orders at this meeting.

 

 

   

Meeting concluded at 12.26pm.

 

CONFIRMED THIS 16th DAY OF March 2016

 

Sara Templeton

Chairperson


Council

14 April 2016

 

 

16.    Hagley/Ferrymead Community Board Minutes - 16 March 2016

Reference:

16/339492

Contact:

Peter Croucher

peter.croucher@ccc.govt.nz

941 5305

 

 

1.   Purpose of Report

The Hagley/Ferrymead Community Board held a meeting on 16 March 2016 and is circulating the Minutes recorded to the Council for their information.

 

2.   Recommendation to Council

That the Council receives the Minutes from the Hagley/Ferrymead Community Board meeting held 16 March 2016.

 

 

Attachments

No.

Title

Page

A

Minutes Hagley/Ferrymead Community Board - 16 March 2016

114

 

 

Signatories

Author

Peter Croucher

Community Board Advisor

  


Council

14 April 2016

 

 

 

Hagley/Ferrymead Community Board

Open Minutes

 

 

Date:                                     Wednesday 16 March 2016

Time:                                    3.30pm

Venue:                                 Boardroom,
180 Smith Street, Linwood

 

 

Present

Chairperson

Deputy Chairperson

Members

Sara Templeton

Islay McLeod

Alexandra Davids

Joe Davies

Yani Johanson

Paul Lonsdale

 

 

16 March 2016

 

 

 

 

 

Faye Collins

Community Board Advisor

941 5108

faye.collins@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Council

14 April 2016

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

 

The agenda was dealt with in the following order.

1.   Apologies

Part C

 

Brenda Lowe-Johanson was not present at the meeting.

 

 

Community Board Resolved HFCB/2016/00044

It was resolved that the apologies for lateness from Yani Johanson and Paul Lonsdale would be accepted.

Member Davids/Member McLeod                                                                                                                      Carried

 

2.   Declarations of Interest

Part B

There were no declarations of interest recorded.

 

3.   Confirmation of Previous Minutes

Part C

Community Board Resolved HFCB/2016/00045

That the minutes of the Hagley/Ferrymead Community Board meeting held on Tuesday, 1 March 2016 be confirmed.

Member McLeod/Member Davies                                                                                                                      Carried

 

4.   Deputations by Appointment

Part B

4.1       Sumner Community Residents' Association

             Dr Darrel Latham and Alisdair Hutchison, representing the Sumner Community Residents' Association presented a deputation to the Board regarding the condition of the footpaths on the seaward side of Main Road in Sumner and on plans for relocation of the Shag Rock Reserve memorial cairns. 

             The Board was shown images of the footpath and advised that the rough surface and eroded edges make it unsafe for pedestrian use.  It was pointed out to the Board that permanent repairs to the footpath could be tied in with planned work along the coastal pathway.

             The Board was advised that the Sumner Community Residents' Association was keen for a budgetary provision to be put in place for new foundations and relocation of the memorial cairns.

             The Chairperson thanked the representatives of Sumner Community Residents' Association for the deputation.           

 

 

4.2       Redcliffs Historical Society

             Topsy Rule representing the Redcliffs Historical Society presented a deputation to the Board regarding the Shag Rock Reserve memorial cairns and lights along Shag Rock Reserve.  The Board was advised that after the Society formed in 1977, one of its first projects was to place a plaque in the Moa Bone Cave and it then commenced repairing the cairns which had deteriorated since construction in 1939.  The Board was reminded that in 2004 the Society placed a plaque at the western end and lights at the cairns had been turned on.

             The views of the Redcliffs Historical Society on possible sites for the cairns to be relocated to were put forward.

             The Chairperson thanked the representatives of the Redcliffs Historical Society for the deputation.

Community Board Resolved HFCB/2016/00046

Part C

That the Hagley/Ferrymead Community Board request that staff:

1.    Work with the Redcliffs Historical Society and Sumner Community Residents Association to identify a new site for the historic cairns soon to be removed from the current site on the Main Road beside Shag Rock Reserve

2.    Consider funding options for the reinstatement of the cairns at the site identified and

3.    Advise the Board by 30 June 2016 of the outcome.

Member Templeton/Member Davids                                                                                                                Carried

5.   Presentation of Petitions

Part B

There was no presentation of petitions.

6.   Notice of Motion

 

Part C

Pursuant to Section 3.10.1 of Christchurch City Council's Standing Orders, the following Notice of Motion was submitted by Joe Davies.

 

'That the Hagley/Ferrymead Community Board Supports the efforts led by Raj Manji and the Council Working Group that is exploring the possibilities of a community currency in Christchurch.'

 

 

Community Board Resolved HFCB/2016/00047

Community Board Decisions under Delegation

Part C

That the Hagley/Ferrymead Community Board:

1.         Accepts the Notice of Motion from Joe Davies regarding a community currency in Christchurch.

Member Davies/Member Templeton                                                                                                                Carried

Islay McLeod abstained from the vote.

 

 

7.   Notice of Motion

 

Pursuant to Section 3.10.1 of Christchurch City Council's Standing Orders, the following Notice of Motion was submitted by Joe Davies.

 

'That the Board records its support for the Council to consider the future of freedom camping in Christchurch from a holistic perspective especially considering the importance of tourism to the New Zealand economy. That Christchurch should be open to travellers from all walks of life, not just for those who can afford hotel rooms.  That the Council should not be led by sensationalist media that has in fact demonised innocent travellers.'

 

EXPLANATORY NOTE: 

 

Whilst being sympathetic to the residents who have to endure noise anti-social behaviour (Amended 5 April 2016), the Bylaw pushes campers into certain locations.  These are draconian measures and sad for the city and bad for the economy.  The media misconstrued and are all consuming.  Unhappy that Council is being led by media perspective and it is good that there are some form of opposition.

 

 

Board Comment

Following discussion and comments on the last two sentences of the Notice of Motion, member Davies agreed to amend the Notice of Motion to:

'That the Board records its support for the Council to consider the future of freedom camping in Christchurch from a holistic perspective especially considering the importance of tourism to the New Zealand economy. That Christchurch should be open to travellers from all walks of life.'

 

Community Board Resolved HFCB/2016/00048

Community Board Decisions under Delegation

Part B

That the Hagley/Ferrymead Community Board:

1.         Accepts the amended Notice of Motion from Joe Davies regarding the future of freedom camping in Christchurch.

Member Davies/Member McLeod                                                                                                                      Carried

 

 

 

 

8.   Staff Briefings

       8.1       Rapanui Shag Rock

                         The Board received this briefing following item 11.

       8.2       Property at 26 Nayland Street

                         Megan Carpenter, Recreation Planner, Greenspace briefed the Board on the property at 26                          Nayland Street in relation to the Sumner Skate park project

 

 

Community Board Resolved HFCB/2016/00049

Community Board Decisions under Delegation

Part B

That the Hagley/Ferrymead Community Board:

1.         Notes the information supplied during the Staff Briefings.

Member Templeton/Member Lonsdale                                                                                                           Carried

 

9.   Sumner Skate Park - Project Update

 

The Board received a report providing information/an update on an alternative location for a skate park in Sumner with the first priority, being the former Marine Tavern Site, 26 Nayland Street.

 

 

Community Board Resolved HFCB/2016/00050

Community Board Decisions under Delegation

Part C

That the Hagley/Ferrymead Community Board:

1.         Receive the report.

Member Templeton/Member McLeod                                                                                                             Carried

 

 

10. Process and actions taken behind the proposed Sumner skate park at Scarborough Beach Park.

 

The Board received a report to inform the Hagley/Ferrymead Community Board of the process and actions taken behind the proposed Sumner skate park at Scarborough Beach Park.

 

 

Community Board Resolved HFCB/2016/00051

Community Board Decisions under Delegation

Part B

That the Hagley/Ferrymead Community Board:

1.         Receive this information within the report.

Member Templeton/Member McLeod                                                                                                             Carried

 

 

The meeting adjourned at 4.35pm and reconvened at 4.45pm.

 

11. Future of Redcliffs Pavilion

 

The Board received a report seeking that it recommend to the Council to transfer the ownership of the Redcliffs Pavilion to the Redcliffs Residents Association for $1.00 and recommend that the Council deals unilaterally with the Redcliffs Residents' Association for a lease over the footprint of the pavilion on Redcliffs Park.

The report suggesting also that the Property Consultancy Officers be requested to report back to the Community Board over a lease for the footprint of the Redcliffs Pavilion to the Redcliffs Residents Association.

Paul Lonsdale joined the meeting at 4.48pm

 

 

Staff Recommendations

That the Hagley/Ferrymead Community Board acting in the capacity of land owner:

1.         Recommend to the Council that  the ownership of the Redcliffs Pavilion located on Lot 3 DP 47479, be transferred to the Redcliffs Residents Association for a nominal amount of $1.00 and to recommend that the Council deal unilaterally with the Redcliffs Residents Association over a lease for the footprint of the building on Redcliffs Park.

 

2.         Request that Property Consultancy Officers to report back to the Community Board over the terms and conditions of a lease to the Redcliffs Residents Association, under the Local Government Act 2002 for the footprint of the Redcliffs Pavilion on Redcliffs Park.

 

Board Consideration and Amended Staff Recommendations

The Board noted that following workshop on the future of the Redcliffs pavilion held prior to the Board meeting and involving the Board staff and representatives of the Redcliffs Residents' Association, to reflect consensus the staff recommendation had been amended to the following:

That the Hagley/Ferrymead Community Board acting in the capacity of land owner recommends to the Council:

1.         That a Memorandum of Understanding is entered into with the Redcliffs Residents Association providing  a timeline and a scope of works for reinstatement  of the Redcliffs Pavilion to a safe and accessible condition, ie, sound foundation, power, structurally sound and drainage, excluding any betterment of the building such as reinstatement of windows and for the ownership of the Redcliffs Pavilion located on Lot 3 DP 47479, to be

transferred to the Redcliffs Residents Association or another nominated legal entity for a nominal amount of $1.00 and that this Memorandum of Understanding is signed prior to any reinstatement works commencing. .

2.         That the Council deals unilaterally with the Redcliffs Residents Association or another nominated legal entity over a lease for the footprint of the building on Redcliffs Park.

3.         Requests that Property Consultancy Officers to report back to the Community Board over the terms and conditions of a lease to the Redcliffs Residents Association or other nominated legal entity, under the Local Government Act 2002 for the footprint of the Redcliffs Pavilion on Redcliffs Park.

Yani Johanson joined the meeting at 5.05pm during the vote.

 

 

Community Board Resolved HFCB/2016/00052

Community Board Decisions under Delegation

Part C

That the Hagley/Ferrymead Community Board acting in the capacity of land owner recommends to the Council:

1.         That a Memorandum of Understanding is entered into with the Redcliffs Residents Association providing  a timeline and a scope of works for reinstatement  of the Redcliffs Pavilion to a safe and accessible condition, ie, sound foundation, power, structurally sound and drainage, excluding any betterment of the building such as reinstatement of windows and for the ownership of the Redcliffs Pavilion located on Lot 3 DP 47479, to be transferred to the Redcliffs Residents Association or nominated legal entity for a nominal amount of $1.00  and that this Memorandum of Understanding is signed prior to any reinstatement works commencing.

2.         That the Council deal unilaterally with the Redcliffs Residents Association or another nominated legal entity over a lease for the footprint of the building on Redcliffs Park.

3.         Requests that Property Consultancy Officers to report back to the Community Board over the terms and conditions of a lease to the Redcliffs Residents Association or nominated legal entity, under the Local Government Act 2002 for the footprint of the Redcliffs Pavilion on Redcliffs Park.

Member Davies/Member McLeod                                                                                                                                    

Yani Johanson abstained from the vote as he was absent for the discussion (Amended 5 April 2016).                                                                                                                                                                               Carried

 

Community Board Amendment HFCB/2016/00053

Part C

             Member Templeton moved  by way of amendment that in addition to 1. 2, and 3. above:

   That the Hagley/Ferrymead Community Board acting in the capacity of land owner    recommends to the Council:

4.         That in the event of the Memorandum of Understanding not being entered into with the Redcliffs Residents Association or other nominated legal entity the Council calls for expressions of interests from a community group to buy the Redcliffs Pavilion for $1.00, to repair the building and lease the land or to remove the building.

 

Member Templeton/Member Lonsdale                                                                                                           Carried

Islay McLeod voted against.

Yani Johanson abstained from the vote as he was absent for the discussion (Amended 5 April 2016).

 


 

 

 

Community Board Decided HFCB/2016/00054

Part A

That the Hagley/Ferrymead Community Board acting in the capacity of land owner recommends to the Council:

1.         That a Memorandum of Understanding is entered into with the Redcliffs Residents Association providing  a timeline and a scope of works for reinstatement  of the Redcliffs Pavilion to a safe and accessible condition, ie, sound foundation, power, structurally sound and drainage, excluding any betterment of the building such as reinstatement of windows and for the ownership of the Redcliffs Pavilion located on Lot 3 DP 47479, be transferred to the Redcliffs Residents Association or nominated legal entity for a nominal amount of $1.00 and that a Memorandum of Understanding is signed prior to any reinstatement works commencing.

2.         That the Council deal unilaterally with the Redcliffs Residents Association or another nominated legal entity over a lease for the footprint of the building on Redcliffs Park.

3.         Requests that Property Consultancy Officers to report back to the Community Board over the terms and conditions of a lease to the Redcliffs Residents Association or nominated legal entity, under the Local Government Act 2002 for the footprint of the Redcliffs Pavilion on Redcliffs Park.

4.         That in the event of the Memorandum of Understanding not being entered into with the Redcliffs Residents Association or other nominated legal entity the Council calls for expressions of interest from a community group to buy the Redcliffs Pavilion for $1.00, to repair the building and lease the land or to remove the building.

Member Templeton/Member Lonsdale                                                                                                           Carried

8.   Staff Briefings

       8.1       Rapanui Shag Rock  Cycleway

            

The Board received a briefing from Adrian Thein, Project Manager; Kim Swarbrick, Consultation Leader and Katherine Eveleigh, Scheme Designer on the Rapanui - Shag Rock Cycleway, Section 1 part 2.  The report on this item will be considered by the Infrastructure, Transport and Environment Committee on 7 April 2016.

 

A presentation was given to the Board outlining details of changes to the route alignment post consultation at Worcester and England Street.

 

Staff answered a number of questions on traffic volume and response to the consultation.

 

Community Board Resolved HFCB/2016/00055

Community Board Decisions under Delegation

Part B

That the Hagley/Ferrymead Community Board:

1.         Receive this information within the report.

Member Templeton/Member Lonsdale                                                                                                             Carried

 

12. Proposed Road Names - Richmond Hill Road Greenwood Farm Ltd. (RMA92009091)

 

The Board received a report to approve the proposed road names in the Greenwood Farm Subdivision.

 

Community Board Resolved HFCB/2016/00056

That the Hagley/Ferrymead Community Board approve the names in the Greenwood Farm Subdivision as below:

·    Oxenhope Road

·    Sowerby Place

·    Ridgeway Place

Member McLeod/Member Lonsdale                                                                                                                 Carried

 

13. Hagley/Ferrymead Community Board Area Report

13.1       The Board received a report from the Community Governance team including informaiton on Board activities, community activities and events, Community Governance team activity, Board sumbissions and current consultation calendar.

 

·      The Board agreed that a Principals breakfast meeting would be held on Tuesday 5 April           2016 between 7.30am and 8.45am.

·      The naming of the new Sumner facility should involve the community and reflect the                main use of the building.   For example library.

·     A sample Chrystal Report that had information on customer service requests for the Hagley/Ferrymead Ward was circulated to the Board.  The Board approved information set out in the sample report.  The Board requested staff to find out if the report could include resolution response times and if the information could be presented per suburb.

·      Al Hardy to  be asked to attend the next meeting to update the Board on parks  contracts and maintenance.  The Board is keen to have monthly Hagley/Ferrymead ward levels of service           reporting.

·      The Board requested a briefing on the Residents Satisfaction Survey and Quality of Life           Surveys. .

·     The Board agreed that a Small Grants Fund Assessment Committee would be re-established made up of 4 Board members and 3 community representatives.  A report could be prepared by staff. 

·     The Board requested that the land mass movement tour include site visit to red zone, sites at risk from a health and safety point of view and risk to some of the tracks.  Geo Team to provide advice.

 

 

Staff Recommendations

That the Hagley/Ferrymead Community Board:

1.         Receive the report.

 

Community Board Resolved HFCB/2016/00057

Community Board Decisions under Delegation

Part B

That the Hagley/Ferrymead Community Board:

1.         Receive the report.

Member Templeton/Member Lonsdale                                                                                                           Carried

 

13.2    Submission to the District Plan Review Additional Proposal

 

   The Board discussed submission to the proposed Christchurch Replacement District Plan - additional areas proposed for residential medium density zoning - Linwood.

 

Community Board Resolved HFCB/2016/00058

That the Board delegate Sara Templeton and Joe Davies to finalise submission to the District Plan proposal. 

Member Johanson/Member Davies                                                                                                                   Carried

 

13.3            Linwood/Woolston Pool Complex

 

The Board was advised that staff in the Community Governance Team had started internal conversations with other Council staff who need to be involved in the process around the Linwood/Woolston Pool Complex engagement process.  The Board requested that a suitable date be identified for a workshop with staff on the engagement.

 

Pact C

Community Board Resolved HFCB/2016/00059

The Board requests that staff commence site investigation for the Linwood/Woolston Pool Complex and indicated its initial preference for the site of the complex as the site of the former nursery on Smith Street, adjacent to Linwood Park.

Member Templeton/Member Davids                                                                                                                Carried

14. Elected Member Information Exchange

Part B

14.1   Housing Portfolio Formal Report

Joe Davies updated the Board on his housing portfolio, including attendance at the opening of housing units, attendance at forums on housing and discussions with not for profit organisations.  The Board was informed that temporary provision of housing benefited those from lower social economic background and that intensification in housing had changed since 2013.

It was suggested that Council could be more innovative by building housing with other services For example libraries. 

 

 

Community Board Resolved HFCB/2016/00060

1,         Receive the report

Member Templeton/Member Lonsdale                                                                                                           Carried

 

14.2   Engagement with the Community

Board members provided feedback on attendance at community events.

14.3    Dumping on Streets

 

Concern was expressed at the amount of inorganic material being dumped on streets in the ward.  The Board discussed the possibility of doing something in neighbourhoods where this is needed.

14.4    Memorial Plaque

         

             The Board discussed the cost associated with a resident erecting an memorial plaque on a park    bench. 

 

14.5    Tree Policy Working Group

 

          The Board noted that the working group had met and discussed the revised policy.

 

14.6   Next Steps for Fresh water

 

          It was noted that the Ministry  for the Environment's consultation document Next Steps for Fresh water is currently out for consultation.

 

14.7   Edwina McCaul

 

          The Board noted that Governance Support Officer Edwina McCaul is leaving and           recorded its thanks for the excellent service that she has provided to the Board and           wished her well for the future.

 

15. Questions Under Standing Orders

Part B

There were no questions under standing orders at this meeting.

 

   

Meeting concluded at 7.09pm.

 

CONFIRMED THIS 5th DAY OF APRIL 2016.

Sara Templeton

Chairperson


Council

14 April 2016

 

Report from Riccarton/Wigram Community Board  – 15 March 2016

 

17.    Riccarton/Wigram - Names for Reserves Vested Through Subdivisions

Reference:

16/298699

Contact:

Russell Wedge

Russell.wedge@ccc.govt.nz

941 8207

 

 

 

1.   Riccarton/Wigram Community Board Comment

 

The Board considered a report seeking a recommendation to the Council to approve the naming of reserves arising from local subdivisions.

 

2.   Staff Recommendations

 

That the Riccarton/Wigram Community Board:

1.         Recommends to the Council to approve the proposed reserve names as specified in Attachment One.

2.         Recommends to the Council to approve the proposed classification of the reserves as per Reserves Act 1977 s16(2A) specified in Attachment One.

 

3.   Riccarton/Wigram Community Board Recommendation to Council

 

Part A

That the Council:

1.         Resolves to approve the proposed reserve names as specified in Attachment One.

2.         Resolves to approve the proposed classification of the reserves as per Reserves Act 1977 s16(2A) specified in Attachment One.

In addition, the Board recommends that the Council: 

3.         Resolves that the Ishwar Drainage Reserve No.'s 1 to 4, be named the Ishwar Ganda Drainage Reserve No. 1, No. 2, No. 3 and No. 4 respectively.

 

 

Attachments

No.

Report Title

Page

1

Names for Reserves Vested Through Subdivisions

128

 

No.

Title

Page

a  

Proposed Reserve Names and Classifications

134

b  

Location Maps for Proposed Reserve Names

136

 

 


Council

14 April 2016

 

 

Riccarton/Wigram - Names for Reserves Vested Through Subdivisions

Reference:

16/56022

Contact:

Russel Wedge

Russel.wedge@ccc.govt.nz

941 8270

 

 

1.       Purpose and Origin of Report

Purpose of Report

1.1          The purpose of this report is for the Riccarton/Wigram Community Board to:

a)             Recommend to the Council to approve the proposed reserve names as listed in Attachment One, and

b)             Recommend to the Council to approve the proposed classification of the reserves as per the Reserves Act 1977, s16(2A) specified in Attachment One.

1.2          The Council Policy Register: Naming of Reserves and Facilities outlines the procedure for the naming of reserves, which is for the proposed reserve names to be referred to the Community Board in the first instance and then to the Council for adoption.

1.3          Under section 16(2A), Reserves Act 1977 any land vested with the Council can declare that land to be a reserve providing if has been given a classification through Council resolution

Origin of Report

1.4          This report has been generated by Council staff to ensure the naming and classification of reserves follows the Council Policy Register.

2.       Significance

2.1          The decision(s) in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1     The level of significance was determined by Russel Wedge, the author, based on the suggested thresholds for assessing criteria.

2.1.2     The community engagement and consultation outlined in this report reflect this assessment.

 

3.       Staff Recommendations

That the Riccarton/Wigram Community Board:

1.              Recommends to the Council to approve the proposed reserve names as specified in Attachment one.

2.              Recommends to the Council to approve the proposed classification of the reserves as per Reserves Act 1977 s16(2A) specified in Attachment One.

 

4.       Key Points

4.1          This report supports the Council's Long Term Plan (2015 - 2025):

4.1.1     Activity: Neighbourhood Parks

·           Level of Service: 6.0.1 Neighbourhood Parks are maintained to specifications so parks are clean,  tidy, safe and functional

4.2          The following feasible options have been considered:

·           Option 1 - Proposed Reserve Names and Classifications are Recommended to Council (preferred)

·           Option 2 - The Reserves Are Not Named or Classified

4.3          Option Summary - Advantages and Disadvantages (Preferred Option)

4.3.1     The advantages of this option include:

·           The reserve has an official name that can be used in locating and promoting the reserve

·           The reserve can be entered into SAP enabling it to be given a park id and added to a maintenance contract

·           The classification of the reserve confirms the vested purpose and use of the reserve as per the Reserves Act 1977.

4.3.2     The disadvantages of this option include:

·           There are no disadvantages.

 

5.       Context/Background

Background

5.1          A number of new reserves have been vested in the Christchurch City Council as part of subdivision developments in the Riccarton/Wigram Ward. The Council Policy Register: Naming of Reserves and Facilities states that all reserves vested in or under the control of the Council shall be given an appropriate name. New reserves are required to be allocated a name before they can be entered into the Council's maintenance contracts.

5.2          Under the Reserves Act 1977, Section 16 (2A) any land that has been vested with the Council can declare that land to be a reserve providing it has been given a classification through Council resolution. The classification of the reserve will provide the basis as to how the reserve should be managed and administered e.g. a recreation reserve compared to a drainage reserves (refer Attachment One).


 

6.       Option 1 - Proposed Reserve Names and Classifications are Recommended to Council (preferred)

Option Description

6.1          The proposed names are for reserves that have been vested with the Council at the time of the development of the subdivision. The classification of the reserve through a Council resolution complies with the Reserves Act for providing the basis of how the reserve is managed and administered.

Significance

6.2          The level of significance of this option is low consistent with section 2 of this report.  Engagement requirements for this level of significance are appropriate.

Impact on Māori

6.3          This option does not involve a significant decision in relation to land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Māori, their culture and traditions. Manawhenua were consulted on the proposed reserves names and the recommended names have been incorporated in Attachment One.

Community Views and Preferences

6.4          The reserve land has been vested in the Council at the time of the development of the subdivision. The naming of the reserves usually commences before the land titles have been issued both for the proposed reserve and any adjoining prospective residential land owners, which has meant it has not been possible to consult with adjoining residents, neighbourhood or residential groups.

6.5          The location, landscaped plans and often the subdivision's reserve name (proposed by the developer) are available to any prospective property buyers in the subdivision.

6.6          The naming of reserves in subdivisions follows a similar process to the Community Board consideration of appropriating names for public roads within the subdivision.

6.7          This option is consistent with Council’s Plans and Policies.

Financial Implications

6.7.1     Cost of Implementation - There are no direct financial implications associated with the allocation of reserve names or the classification of a reserve, which are administrative processes undertaken as an operational expense.

6.7.2     Maintenance / Ongoing Costs - There is a requirement for reserves to be named before they can be entered into SAP and allocated to a maintenance contract

6.7.3     Funding source - Not applicable

Legal Implications

6.8          There are no negative legal implications to the naming and classification of the Council land as a reserve. The land has already been vested under the Reserves Act 1977 as a reserve. The classification of the land endorse the purpose the land was acquired as per s16(2A) Reserves Act 1977. The naming of the reserve complies with The Council Policy Register: Naming of Reserves and Facilities.

Risks and Mitigations

6.9          There are minimal, if any risks.

Implementation

6.10       Implementation dependencies  - no known dependencies.

6.11       Implementation timeframe - approximately a month after the names have been approved by the Council

Option Summary - Advantages and Disadvantages

6.12       The advantages of this option include:

·      The reserve has an official name that can be used in locating and promoting the reserve.

·      The reserve can be entered into SAP enabling it to be given a park id and added to a maintenance contract.

·      The classification of the reserve confirms the vested purpose and use of the reserve as per the Reserves Act 1977.

6.13       The disadvantages of this option include:

·      There are no disadvantages.

7.       Option 2 - The Reserves Are Not Named or Classified

Option Description

7.1          The Community Board may determine they will not name the parks or approve the classification of the reserves.

Significance

7.2          The level of significance of this option is medium consistent with section 2 of this report.  Engagement requirements for this level of significance are appropriate.

Impact on Māori

7.3          This option does not involve a significant decision in relation to land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Māori, their culture and traditions.

Community Views and Preferences

7.4          The community are specifically affected by this option as there would be no maintenance of the parks carried out under the negotiated contract rates. Maintenance of the parks would be at a high financial cost to the community and ratepayers. The parks would not be able to be entered in the Council SAP system and could therefore not be given a park id or entered into the parks maintenance contract.

7.5          Their views are for the parks to be maintained and at a reasonable financial rate.

Alignment with Council Plans and Policies

7.6          This option is inconsistent with Council’s Plans and Policies

7.6.1     Inconsistency - the Council's Level of Service is to maintain the Council parks to the specified standard

7.6.2     Reason for inconsistency - the parks would not be able to be entered into SAP and could not therefore be added to the parks maintenance contract.

7.6.3     Amendment necessary - to name the parks to enable them to be entered into SAP, given a park id and added to the parks maintenance contract.

Financial Implications

7.7          Cost of Implementation - If the reserves cannot be maintained under the parks maintenance contact the Council is charged a much higher rate for them to be maintained as a one-off activity.

7.8          Maintenance / Ongoing Costs - the Council is charged a much higher rate to maintain reserves if they are not included in the Council's negotiated parks maintenance contracts.

7.9          Funding source - parks operational budget.

Legal Implications

7.10       The Council is obliged to maintain the Council reserves as per the Levels of Service, notified to the public through the Long Term Plan (LTP) process as required by the Local Government Act 2002 (LGA).

Risks and Mitigations

7.11       To not name the reserves is a high risk as the reserves cannot be maintained under the parks maintenance contracts and if they are not maintained to the specified Levels of Service, there could be a conflict with the Councils LTP and the LGA.

Implementation

7.12       Implementation dependencies - no known dependences

7.13       Implementation timeframe - not applicable if reserves names not approved

Option Summary - Advantages and Disadvantages

7.14       The advantages of this option include:

·      There are no advantages for not naming the reserves.

7.15       The disadvantages of this option include:

·      The reserves cannot be entered into SAP, provided with a park id

·      The reserves cannot be added to the parks maintenance contract

·      The maintenance of the reserves would be charged at a higher rate

·      If the reserves are not maintained they would not comply with the Levels of Service, LTP or LGA

 

Attachments

No.

Title

Page

a 

Proposed Reserve Names and Classifications

 

b 

Location Maps for Proposed Reserve Names

 

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Russel Wedge

Senior Network Planner Parks

Approved By

Andrew Rutledge

Mary Richardson

Head of Parks

General Manager Customer & Community

 


Council

14 April 2016

 

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Council

14 April 2016

 

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Council

14 April 2016

 

 

18.    Riccarton/Wigram Community Board Minutes - 1 March 2016

Reference:

16/296674

Contact:

Peter Dow

peter.dow@ccc.govt.nz

941 6501

 

 

1.   Purpose of Report

The Riccarton/Wigram Community Board held a meeting on 1 March 2016 and is circulating the Minutes recorded to the Council for their information.

 

2.   Recommendation to Council

That the Council receives the Minutes from the Riccarton/Wigram Community Board meeting held 1 March 2016.

 

 

Attachments

No.

Title

Page

A

Minutes Riccarton/Wigram Community Board - 1 March 2016

146

 

 

Signatories

Author

Peter Dow

Community Board Advisor

  


Council

14 April 2016

 

 

 

Riccarton/Wigram Community Board

Open Minutes

 

 

Date:                                     Tuesday 1 March 2016

Time:                                    4.00pm

Venue:                                 Community Room, Upper Riccarton Library,
71 Main South Road, Christchurch

 

 

Present

Chairperson

Deputy Chairperson

Members

Mike Mora

Helen Broughton

Natalie Bryden

Vicki Buck

Jimmy Chen

Peter Laloli

Debbie  Mora

 

 

29 February 2016

 

 

 

 

 

Peter Dow

Community Board Advisor

941 6501

peter.dow@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Council

14 April 2016

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

 

The agenda was dealt with in the following order.

1.   Apologies

Part C

There were no apologies.

2.   Declarations of Interest

Part B

There were no declarations of interest recorded.

3.   Confirmation of Previous Minutes

Part C

Community Board Resolved RWCB/2016/00025

Community Board Decision

1.         That the minutes of the Riccarton/Wigram Community Board meeting held on Tuesday 16 February 2016, be confirmed.

2.         That the Public Excluded minutes of the Riccarton/Wigram Community Board meeting held on Tuesday 16 February 2016, be confirmed.

Member Bryden/Member Laloli                                                                                                                           Carried

 

4.   Deputations by Appointment

Part B

There were no deputations by appointment.

5.   Presentation of Petitions

Part B

There was no presentation of petitions.     

6.   Elected Member Information Exchange

Part B

6.1       District Plan Review - Board Submissions - the ongoing work by Members Broughton and Mike Mora, assistance provided by the local Community Governance Team staff and being able to recently engage an external planning expert was acknowledged.

6.2       An update on the hearing regarding the liquor licence application by Wendy's was provided.  The Alcohol Licensing Authority's new chair Judge Hole has been briefed on the application.  The timeframe for consideration of the application is unknown.

6.3       The Chairperson attended the Combined Community Boards Seminar on 29 February 2016 where information was presented on the Integrated Water Strategy (previously Three Waters Strategy) and on electric vehicles and car sharing policies. 

6.4       Spreydon/Heathcote Community Board Seminar on Port Hills - it was noted that there has been a significant reduction in pests in the Kennedy's Bush area resulting in an increase in the population of Bell Birds.

6.5       Stormwater retention areas in Halswell - mosquitos present - who monitors?  The Chairperson is to attend a forthcoming meeting with Environment Canterbury Commissioner David Caygill so will raise this matter.

6.6      Aidanfield Memorial Project - community consultation meeting held on 29 February 2016.

6.7       Ilkley Place (off Wadeley Road) - on street parking congestion is occurring in the street seemingly associated with the University of Canterbury's building programme.

6.8       Owaka Pit - a further fire has recently occurred.

6.9       Main South Road/Brynley Street/Tower Street Intersection - information was noted that St John Ambulance is locating to a site close to the intersection.

7.   Questions Under Standing Orders

Part B

There were no questions under Standing Orders at this meeting.

 

 

   

Meeting concluded at 4.28pm.

 

CONFIRMED THIS 15th DAY OF MARCH 2016

 

Mike Mora

Chairperson


Council

14 April 2016

 

 

19.    Riccarton/Wigram Community Board Minutes - 15 March 2016

Reference:

16/298552

Contact:

Peter Dow

Peter.dow@ccc.govt.nz

941 6501

 

 

1.   Purpose of Report

The Riccarton/Wigram Community Board held an ordinary meeting on 15 March 2016 and is submitting the Minutes recorded to the Council, for its information.

 

2.   Recommendation to Council

That the Council receives the Minutes from the Riccarton/Wigram Community Board meeting held 15 March 2016.

 

 

Attachments

No.

Title

Page

A

Minutes Riccarton/Wigram Community Board - 15 March 2016

150

 

 

Signatories

Author

Peter Dow

Community Board Advisor

  


Council

14 April 2016

 

 

 

Riccarton/Wigram Community Board

Open Minutes

 

 

Date:                                     Tuesday 15 March 2016

Time:                                    4.00pm

Venue:                                 Community Room, Upper Riccarton Library,
71 Main South Road, Christchurch

 

 

Present

Chairperson

Deputy Chairperson

Members

Mike Mora

Helen Broughton

Natalie Bryden

Vicki Buck

Jimmy Chen

Peter Laloli

Debbie  Mora

 

 

14 March 2016

 

 

 

 

 

Peter Dow

Community Board Advisor

941 6501

peter.dow@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Council

14 April 2016

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

 

The agenda was dealt with in the following order.

1.   Apologies

Part C

An apology for absence was received from Jimmy Chen and an apology for lateness was received from Vicki Buck.

 

 

Community Board Resolved RWCB/2016/00026

That the apologies for absence from Jimmy Chen, and for lateness from Vicki Buck, be received and accepted.

Member M Mora/Member Broughton                                                                                                             Carried

 

2.   Declarations of Interest

Part B

 

Vicki Buck declared an interest in relation to Item 4 and withdrew from the meeting during the discussion and voting thereon.

 

3.   Confirmation of Previous Minutes

Part C

Community Board Resolved RWCB/2016/00027

That the minutes of the Riccarton/Wigram Community Board meeting held on Tuesday 1 March 2016, be confirmed.

Member Bryden/Member Laloli                                                                                                                           Carried

 

Vicki Buck arrived at 4.02pm.


 

 

4.   Deputations by Appointment

Part B

 

The Board decided to accept the following deputations.

 

4.1       Garth Wilson re Riccarton Bus Lounges

Garth Wilson, on behalf of the Central Riccarton Residents' Association, outlined specific concerns and viewpoints regarding the operation of the bus lounge on the south side of Riccarton Road.

Mr Wilson also sought answers to various financial related questions associated with the provision of the two bus lounges in central Riccarton.   

After questions from members, the Chairperson thanked Mr Wilson for his deputation.

 

4.2       Arthur McKee re Riccarton Bus Lounges

             Arthur McKee, business owner, addressed the Board with his concerns over the current operational arrangements of the bus lounge (south side) and the effects of anti-social behaviour on local businesses.  

After questions from members, the Chairperson thanked Mr McKee for his deputation.

 

The Board discussed hosting a further community meeting on youth related issues in the Riccarton business area.

 

Further, the Board agreed that the Council's responses to the requested information on the financial aspects of the bus lounge projects be circulated to attendees of the community meeting held on
9 February 2016.

 

Community Board Resolved RWCB/2016/00028

Part B

That the Riccarton/Wigram Community Board host a further community meeting on possible solutions regarding youth related issues associated with the Riccarton Bus Lounge.

Member Broughton/Member D Mora                                                                                                               Carried

 

5.   Presentation of Petitions

Part B

There was no presentation of petitions.    


 

 

6.   Riccarton/Wigram - Names for Reserves Vested Through Subdivisions

 

The Board considered a report  seeking a recommendation to the Council to approve the naming of reserves arising from local subdivisions.

 

Staff Recommendations

That the Riccarton/Wigram Community Board:

1.         Recommends to the Council to approve the proposed reserve names as specified in Attachment one.

2.         Recommends to the Council to approve the proposed classification of the reserves as per Reserves Act 1977 s16(2A) specified in Attachment One.

 

There were no decisions made under delegation.

 

Community Board Decided RWCB/2016/00029

Part A

That the Council:

1.         Resolves to approve the proposed reserve names as specified in Attachment One.

2.         Resolves to approve the proposed classification of the reserves as per the Reserves Act 1977 s16(2A) specified in Attachment One.

In addition, the Board recommends that the Council:

3.         Resolves that the Ishwar Drainage Reserve No.'s 1 to 4, be named the Ishwar Ganda Drainage Reserve No. 1, No. 2, No. 3 and No. 4 respectively.

Member D Mora/Member M Mora                                                                                                                    Carried

 

7.   Riccarton/Wigram Community Board 2015/16 Discretionary Response Fund -  Application - Upper Riccarton War Memorial Library

 

The Board considered a report seeking approval to allocate funding from its 2015/16 Discretionary Response Fund. 

 

Staff Recommendations

That the Riccarton/Wigram Community Board:

1.         Resolves to grant $18,000 to the Upper Riccarton War Memorial Library to repair the floor of the library.

 

Community Board Decided RWCB/2016/00030

Community Board Decisions under Delegation

Part C

That the Riccarton/Wigram Community Board:

1.         Resolved to make a grant of $18,000 from its Discretionary Response Fund 2015/16 to the Upper Riccarton War Memorial Library to repair the floor of the library.

Member M Mora/Member D Mora                                                                                                                    Carried

 

8.   Riccarton/Wigram Community Board Area Report - March 2016

The Board considered the Area Report from staff for March 2016.

 

Staff Recommendations

That the Riccarton/Wigram Community Board:

1.         Receive the report.

 

Community Board Resolved RWCB/2016/00031

Community Board Decisions under Delegation

Part C

That the Riccarton/Wigram Community Board:

1.         Receive the Riccarton/Wigram Community Board Area Report, March 2016.

2.         Resolved to make funding applications for Board Projects in 2016/17, as follows:

             2.1          Community Garden Pride and Community Service Awards

             2.2          Neighbourhood Week

             2.3          Leadership Day

             2.4          ANZAC Day

             2.5          Youth Development Fund

             2.6          Off the Ground Fund

             2.7          Community Engagement

             2.8          Culture Galore

             2.9          Bulb and Other Plantings

Member M Mora/Member Laloli                                                                                                                         Carried

 

9.   Elected Member Information Exchange

Part B

The Board received the following information from members.

9.1       Awatea Subdivision - invitation

9.2       Culture Galore - excellent event, attended by all Riccarton/Wigram Community Board members

9.3       Shand Crescent and Tara Street Painted Intersection - project completed and well supported by local residents

9.4       Wigram Residents' Association - cancelled its meeting for 16 March 2016

10. Questions Under Standing Orders

Part B

There were no questions under Standing Orders.   

 

11  Resolution to Exclude the Public

 

Community Board Resolved RWCB/2016/00032

Part C

1.         That Alan Merry and Steve Turek of the New Zealand Fire Service, remain after the public have been excluded for Item 12 of the public excluded agenda as they have knowledge that is relevant to that item and will assist the Board.

2.         That at 5.11pm, the resolution to exclude the public set out on pages 36 and 37 of the agenda, be adopted.

Member M Mora/Member Laloli                                                                                                                           Carried

 

The public were re-admitted to the meeting at 5.37pm.

 

   

Meeting concluded at 5.38pm.

 

CONFIRMED THIS 5TH DAY OF APRIL 2016

Mike Mora

Chairperson


Council

14 April 2016

 

 

20.    Shirley/Papanui Community Board Minutes - 2 March 2016

Reference:

16/220709

Contact:

Judith Pascoe

Judith.pascoe@ccc.govt.nz

941 5414

 

 

1.   Purpose of Report

The Shirley/Papanui Community Board held a meeting on 2 March 2016 and is circulating the Minutes recorded to the Council for their information.

 

2.   Recommendation to Council

That the Council receives the Minutes from the Shirley/Papanui Community Board meeting held 2 March 2016.

 

 

Attachments

No.

Title

Page

A

Minutes Shirley/Papanui Community Board - 2 March 2016

158

 

 

Signatories

Author

Judith Pascoe

Community Board Advisor

  


Council

14 April 2016

 

 

 

Shirley/Papanui Community Board

Open Minutes

 

 

Date:                                     Wednesday 2 March 2016

Time:                                    4.00pm

Venue:                                 Board Room, Papanui Service Centre,
Corner Langdons Road and Restell Street, Papanui

 

 

Present

Chairperson

Deputy Chairperson

Members

Mike Davidson

Aaron Keown

Jo Byrne

Ali Jones

Emma Norrish

Barbara Watson

 

 

29 February 2016

 

 

 

 

 

Judith Pascoe

Community Board Advisor

941 5414

judith.pascoe@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Council

14 April 2016

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

 

The agenda was dealt with in the following order.

1.   Apologies

 

 

An apology for absence was received from Pauline Cotter.

 

Community Board Resolved SPCB/2016/00010

That the Shirley/Papanui Community Board accept the apology.

Member Davidson/Member Jones                                                                                                                     Carried

2.   Declarations of Interest

Part B

There were no declarations of interest recorded.

3.   Confirmation of Previous Minutes

Part C

Community Board Resolved SPCB/2016/00011

That the minutes of the Shirley/Papanui Community Board meeting held on Wednesday, 17 February 2016 be confirmed.

Member Keown/Member Norrish                                                                                                                      Carried

 

4.   Deputations by Appointment

Part B

4.1       Project/Funding Report - Te Ora Hou

Mr Jade Beaman and Mr Jono Campbell spoke on behalf of Te Ora Hou regarding their projects and funding for the 2015/16 grants year.

The Chairperson thanked Mr Beaman and Mr Campbell for their deputation.

 

 

4.2       Project/Funding Report - Northgate Community Services Trust

             Mrs Karen Watson spoke on behalf of Northgate Community Services Trust regarding their projects and funding for the 2015/16 grants year.

             The Chairperson thanked Mrs Watson for her deputation.

 

 

4.3       Request for Removal of Tree in Tisch Place

             Ms Julie Brigg, resident, spoke to the Board regarding the request by residents of Tisch Place for the removal of a tree.

             The Shirley/Papanui Community Board noted Ms Brigg's concerns regarding the large elm tree located in the berm between Numbers 5 and 7 Tisch Place. The tree has grown over large for the available space and two branches had fallen in recent months, one of which blocked the road for five hours before being removed by the Council contractor. Ms Brigg advised that the residents were nervous about their safety and were afraid of further branches, or the tree itself, falling on people and properties.

             The Council Arborist was present to deliver a staff briefing on the situation. Refer Clause 7 of these minutes.

             The Chairperson thanked Ms Brigg for her deputation and accepted a petition containing 30 signatures from the residents of Tisch Place asking for the removal of the elm tree growing between 5 and 7 Tisch Place.

 

4.4       Courtenay Street/Papanui Parallel Cycle Way

             Ms Maggie Tarakana, supported by six other residents of Courtenay Street, spoke to the Board regarding the expected increase in traffic flow on Courtenay Street due to the installation of the Papanui Parallel Cycleway and the associated intersection upgrades.

The Shirley/Papanui Community Board noted the following concerns from the residents:

·    Courtenay Street designated as a "collector" road rather than a "local" road

·    The volume and speed of traffic using the road

·    The proposed upgrade (2009) to the existing "deep dish" channel and kerbing had not occurred.

·    The impact that the construction of the Papanui Parallel Cycle Way would have on traffic flows.

The residents requested that the proposed upgrading of the access to Courtenay Street be looked at holistically with regard to the Papanui Parallel Cycleway and upgrades of surrounding streets and intersections.

The Chairperson thanked Ms Tarakana and the residents for their deputation.

 

4.5       Access way from Hills Road to Onawe Place

             Mr Chauhan spoke to the Board regarding the repeated vandalism of his boundary fence with the access way from Hills Road to Onawe Place.

Community Board Decided SPCB/2016/00012

The Board noted both Mr Chauhan's request for  assistance to maintain the fence between his property and the alleyway, damaged by repeated vandalism, and the Council policy that gives responsibility for boundary fences with Council land to the adjoining landowner.

             The Board decided to request that the Crime Prevention Through Environmental Design (CPTED) team assess the alleyway access between Hills Road and Onawe Place and report back to the Board.

The Chairperson thanked Mr Chauhan for his deputation.

 

Member Keown/Member Norrish                                                                                                                      Carried

5.   Presentation of Petitions

Part B

There were no petitions presented.  

6.   Correspondence

 

Staff Recommendations

That the Shirley/Papanui Community Board receive the information in the correspondence report dated 02 March 2016.

 

 

Community Board Decided SPCB/2016/00013

Part B

The Shirley/Papanui Community Board received the information in the correspondence report dated 02 March 2016 and agreed that the report currently laying on the table regarding the purchase of land at 253 Queen Elizabeth II Drive be withdrawn.

Member Davidson/Member Watson                                                                                                                 Carried

 

7.   Staff Briefings

 

7.1 Parks and Reserves Update

 

This update was postponed until a later meeting.

 

Member Jones left the meeting at 5.07pm

Member Jones returned to the meeting at 5.11pm

 

7.2 Suburban Parking Policy Project

 

The Board noted the information provided by the Policy Planner and Senior Policy Planner from the Planning and Strategic Transport Unit.

 

7.3 Tree Removal - Tisch Place

 

The Board noted the information provided by the Arborist, Parks Unit on the decision to remove several unhealthy trees in Tisch Place, including the overgrown elm between 5 and 7 Tisch Place which was seen as a safety hazard. Also to be removed is a eucalyptus tree in the adjoining Foley Reserve.

 

Member Jones left the meeting at 5.31pm

Member Jones returned to the meeting at 5.32pm

7.4 Priority Bus Lanes Main North Road

 

This item was cancelled.

 

 

Staff Recommendations

That the Shirley/Papanui Community Board note the information supplied during the Staff Briefings.

 

 

Community Board Decision

The Shirley/Papanui Community Board noted the information supplied during the Staff Briefings.

 

8.   Shirley/Papanui Community Board Area Update

 

 

Staff Recommendations

That the Shirley/Papanui Community Board receive the report.

 

Community Board Decision

The Shirley/Papanui Community Board received the report.

 

8.1 St Albans Community Centre Time Capsule

 

The Board asked staff to provide information on the procedure for the opening of the St Albans Community Centre time capsule and recommend a suitable date and time.

 

9.   Elected Member Information Exchange

Part B

·    The Board requested information from staff regarding the outcome of the Spreydon/Heathcote Community Board's request for the temporary closure of Addington Park to Freedom Campers.

10. Questions Under Standing Orders

Part B

There were no questions under standing orders at this meeting.

   

Meeting concluded at 5.55pm.

 

CONFIRMED THIS 16th DAY OF MARCH.

 

Mike Davidson

Chairperson


Council

14 April 2016

 

 

21.    Shirley/Papanui Community Board Minutes - 16 March 2016

Reference:

16/328374

Contact:

Judith Pascoe

Judith.pascoe@ccc.govt.nz

941 5414

 

 

1.   Purpose of Report

The Shirley/Papanui Community Board held a meeting on 16 March 2016 and is circulating the Minutes recorded to the Council for their information.

 

2.   Recommendation to Council

That the Council receives the Minutes from the Shirley/Papanui Community Board meeting held 16 March 2016.

 

 

Secretarial Note

Item 8 of these minutes was considered by the Infrastructure, Transport and Environment Committee at its meeting on 7 April 2016.

 

 

Attachments

No.

Title

Page

A

Minutes Shirley/Papanui Community Board - 16 March 2016

164

 

 

Signatories

Author

Judith Pascoe

Community Board Advisor

  


Council

14 April 2016

 

 

 

Shirley/Papanui Community Board

Open Minutes

 

 

Date:                                     Wednesday 16 March 2016

Time:                                    4.00pm

Venue:                                 Board Room, Papanui Service Centre,
Corner Langdons Road and Restell Street, Papanui

 

 

Present

Chairperson

Deputy Chairperson

Members

Mike Davidson

Aaron Keown

Jo Byrne

Ali Jones

Emma Norrish

Barbara Watson

 

 

14 March 2016

 

 

 

 

 

Judith Pascoe

Community Board Advisor

941 5414

judith.pascoe@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Council

14 April 2016

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

The agenda was dealt with in the following order.

1.   Apologies

Part C

 

An apology for absence was received from Pauline Cotter and an apology for late arrival was received from Ali Jones.

 

Community Board Resolved SPCB/2016/00014

The Shirley/Papanui Community Board resolved to accept the apologies.

Member Davidson/Member Byrne                                                                                                                     Carried

 

2.   Declarations of Interest

Part B

There were no declarations of interest recorded.

 

3.   Confirmation of Previous Minutes

Part C

Community Board Resolved SPCB/2016/00015

That the minutes of the Shirley/Papanui Community Board meeting held on Wednesday, 2 March 2016 be confirmed.

Member Keown/Member Norrish                                                                                                                      Carried

 

4.   Deputations by Appointment

Part B

4.1       Positive Youth Development Scheme Report – Zion Dance Studio

Ms Sarah-Louise Faithful and Ms Loreta-Jean Tauariki reported back to the Board on their attendance at the HipHop Dance Unit World Championships held in Martinique from 1–5 December 2015.

Part B

The Shirley/Papanui Community Board thanked Ms Faithful and Ms Tauariki for their deputation.

 


 

 

4.2       Project/Funding Report - Papanui Youth Development Trust

Mr Hamish Flynn spoke on behalf of the Papanui Youth Development Trust regarding their projects and the funding the Trust had received from the Board for the 2015/16 grants year.

Part B

The Shirley/Papanui Community Board thanked Mr Flynn for his deputation and noted the excellent work of his organisation in the local and wider community.

Member Jones entered the meeting at 4.15pm

 

4.3       Project/Funding Report - St Albans Residents' Association (SARA)

Mr Peter McDonald of SARA did not attend. This presentation will be rescheduled.

 

 

5.   Presentation of Petitions

Part B

There was no presentation of petitions.  

6.   Correspondence

 

Staff Recommendations

That the Shirley/Papanui Community Board receive the information in the correspondence report dated 16 March 2016.

 

Community Board Decisions under Delegation

Part B

The Shirley/Papanui Community Board received the information in the correspondence report dated 16 March 2016 and noted that the letter on the agenda had been referred to the Fendalton/Waimairi Community Board as the intersection lies within their ward boundaries.

The Board also noted that the Fendalton/Waimairi Community had referred the matter to staff.

Two further letters were tabled at the meeting as follows:

1.         Linda and Scott Bennett - Concerns about Children's Traffic Safety in Kensington Avenue

2.         Jane Ellis - Westminster Pedestrian Safety Improvement Consultation.

The Board asked for these to be forwarded to the Traffic Engineer for a response.

 

 

7.   Cranford Street Proposed No Stopping Restrictions

 

Board Comment

The Board considered a report seeking its approval of the no stopping restrictions on Cranford Street at the intersection with Edgeware Road.

 

Staff Recommendations

The Shirley/Papanui Community Board considered the report on the proposed no stopping restrictions on Cranford Street and resolved to adopt the staff recommendations.

 

Community Board Resolved SPCB/2016/00016

Part C

The Shirley/Papanui Community Board resolved to adopt the staff recommendations to:

1.         Revoke all existing parking and stopping restrictions currently located on the west side of Cranford Street commencing at its intersection with Edgeware Road and extending in a northerly direction to its intersection with Cornwall Street;

2.         Revoke all existing parking and stopping restrictions currently located on the east side of Cranford Street commencing at its intersection with Edgeware Road and extending in a northerly direction for a distance of 71 metres;

3.         Approve that the stopping of vehicles be prohibited at any time on the west side of Cranford Street commencing at its intersection with Edgeware Road and extending in a northerly direction for a distance of 27 metres;

4.         Approve that a marked bus stop be installed on the west side of Cranford Street commencing at a point 27 metres north of its intersection with Edgeware Road and extending in a northerly direction for a distance of 13.5 metres;

5.         Approve that the stopping of vehicles be prohibited at any time on the west side of Cranford Street commencing at a point 40.5 metres north of its intersection with Edgeware Road and extending in a northerly direction to its intersection with Cornwall Street.

6.         Approve that the stopping of vehicles be prohibited at any time on the east side of Cranford Street commencing at its intersection with Edgeware Road and extending in a northerly direction for a distance of 71 metres.

Member Norrish/Member Keown                                                                                                                      Carried

 

 

8.   Northern Access Bus Lanes

 

Board Comment

The Board considered a report seeking its approval of the installation of a Bus/Cycle lane on Main North Road at Chaney's and associated intersection controls.

 

Staff Recommendations

The Shirley/Papanui Community Board considered the report on the installation of a Bus/Cycle lane and resolved to adopt the staff recommendations.

 

Community Board Decided SPCB/2016/00017

Part A

That the Shirley/Papanui Community Board recommends to the Infrastructure Transport and Environment Committee:

1.         That a special vehicle lane for the exclusive use of southbound buses and cycles be installed on the east side of Main North Road starting at a point 285 metres north east of its intersection with Link Road, and extending in a south westerly direction for 515m. 

The division was declared carried by 5 votes to 1 vote the voting being as follows:

For:                           Member Davidson, Member Byrne, Member Jones, Member Norrish and Member Watson

Against:                 Member Keown

Member Davidson/Member Jones                                                                                                                     Carried

 

Community Board Resolved SPCB/2016/00018

Part C

The Shirley/Papanui Community Board resolved:

2.         To revoke all parking and stopping restriction on the east side of Main North Road starting at a point 285m metres north east of its intersection with Link Road, and extending in a south westerly direction for 515m.

3.         That the stopping of all vehicles be prohibited on the east side Main North Road starting at a point 285m metres north east of its intersection with Link Road, and extending in a south westerly direction for 515m.

4.         That a Give Way control be placed against Link Road at its intersection with Main North Road.

5.         To approve the removal of the three trees to the north of the Northern Motorway off ramp.

The division was declared carried by 5 votes to 1 vote the voting being as follows:

For:                           Member Davidson, Member Byrne, Member Jones, Member Norrish and Member Watson

Against:                 Member Keown

Member Davidson/Member Jones                                                                                                                     Carried

 

 

 

9.   Application to the Shirley/Papanui Community Board's 2015/16 Positive Youth Development Scheme - Papanui High School and Kate Elizabeth Cockerton-Holmes

 

The Shirley/Papanui Community Board considered applications for funding from the Board's 2015/16 Positive Youth Development Scheme from Papanui High School and Kate Elizabeth Cockerton‑Holmes.

 

Staff Recommendations

The Shirley/Papanui Community Board considered the applications for funding from the Board's 2015/16 Positive Youth Development Scheme and resolved to adopt the staff recommendations.

 

 

Community Board Resolved SPCB/2016/00019

Part C

The Shirley/Papanui Community Board resolved to:

1.         Approve a grant of $600 from its 2015/16 Youth Development Fund to Papanui High School towards assisting Georgia Saunders, Jazmine Tufau, Jess Brocket and Emma Fellow's attending the Secondary School Futsal Nationals.

2.         Approve a grant of $300 from its 2015/16 Youth Development Fund to Kate Elizabeth Cockerton-Holmes towards attending the New Zealand School of Dance National Scholar programme.

Member Norrish/Member Byrne                                                                                                                        Carried

 

10. Shirley/Papanui Community Board Area Update

 

10.1    Otukaikino Stream Field Trip

 

The Christchurch West Melton Zone Committee extended an invitation to the Shirley/Papanui Community Board to join the Field Trip to view and discuss some of the recent work that has been undertaken to improve the water quality, eco systems and recreation opportunities in the area.

 

Members Watson and Norrish indicated they would attend the Otukaikino Stream field trip.

 

10.2    Elected Member Nomination to the Regional Management Water Committee

 

The Board noted the information on the activities of the Regional Water Management Committee plus the request for an elected member nomination for the impending vacancy.

 

No nominations were forthcoming from Board members for the vacancy on the Regional Management Water Committee.

 

10.3    Proposed Road Works - Heyders Road

 

The Board noted that further information is due to come to the Board regarding the proposed road works on Heyders Road.

 

 

 

 

Staff Recommendations

The Shirley/Papanui Community Board noted the information provided in the Area Update:

 

 

Community Board Decided SPCB/2016/00020

Part B

The Shirley/Papanui Community Board received the report, and resolved to approve the Board's Submission to the Proposed Christchurch Replacement Plan - Residential Medium Density Zone.

Member Norrish/Member Watson                                                                                                                     Carried

 

11. Elected Member Information Exchange

Part B

·        Appointment of new community organiser by the St Albans Residents' Association (SARA)

·        New options by the Christchurch City Council for the worst of the flood-affected properties in the Flockton Basin.

·        Update on the Hills Road Walkway vandalism.

·        Remediation of the placement of the solar panels powering the new 40 kilometres an hour school speed signs by Kensington Avenue school.

12. Questions Under Standing Orders

Part B

There were no questions under standing orders at this meeting.

   

Meeting concluded at 5.07pm.

 

CONFIRMED THIS 6th DAY OF APRIL

Mike Davidson

Chairperson


Council

14 April 2016

 

Report from Spreydon/Heathcote Community Board  – 1 March 2016