Communities, Housing and Economic Development Committee

Open Minutes

 

 

Date:                                     Thursday 7 April 2016

Time:                                    1.00pm

Venue:                                 Council Chamber, Level 2, Civic Offices,
53 Hereford Street, Christchurch

 

 

Present

Chairperson

Deputy Chairperson

Members

Councillor Andrew Turner

Councillor Glenn Livingstone

Deputy Mayor Vicki Buck

Councillor Jimmy Chen

Councillor Yani Johanson

Councillor Ali Jones

Councillor Paul Lonsdale

 

 

6 April 2016

 

 

Principal Advisor

Mary Richardson

General Manager Customer & Community

Tel: 941 8999

Principal Advisor

David Adamson

General Manager City Services

Tel: 941 8235

 

Liz Ryley

Committee Advisor

941 8153

liz.ryley@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Communities, Housing and Economic Development Committee

07 April 2016

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

 

The agenda was dealt with in the following order.

1.   Apologies

Part C

Committee Resolved CHED/2016/00032

It was resolved on the motion of Councillor Turner, seconded by Councillor Livingstone that the apologies for absence from Councillors Gough and Scandrett be accepted, and the apology from Councillor Chen for absence during the meeting be accepted.

Councillor Turner/Councillor Livingstone                                                                                                           Carried

 

2.   Declarations of Interest

Part B

There were no declarations of interest recorded.

3.   Confirmation of Previous Minutes

Part C

Committee Resolved CHED/2016/00033

3.1       That the minutes of the Communities, Housing and Economic Development Committee meeting held on Thursday, 3 March 2016 be confirmed.

3.2       That staff arrange a briefing to the Committee on the Botanic Gardens Tea Kiosk as soon as possible.

3.3       That staff provide a report to the Committee on the Cathedral Square and Convention Centre projects, including information on the surrounding development, toilets, temporary structures and facilities.

Councillor Turner/Councillor Lonsdale                                                                                                                Carried

 

17  Resolution to Include Supplementary Reports

 

Committee Resolved CHED/2016/00034

That the following report be received and considered at the Communities, Housing and Economic Development Committee meeting on Thursday, 7 April 2016:

 

19.       Approval for a Central City Landmark Heritage Grant for the buildings of New Regent Street.

 

Councillor Turner/Councillor Lonsdale                                                                                                                Carried

4.   Deputations by Appointment

Part B

4.1       Ms Chloe Waretini spoke on behalf of the Otakaro Orchard project team regarding the Otakaro Orchard project.            

Committee Resolved CHED/2016/00035

Part B

That the Communities, Housing and Economic Development Committee:

1.         Thanked Chloe Waretini for her deputation.

2.         Requested staff consider ways that the organisation can offer support to Otakaro Orchard to assist in delivery of this project, including investigation of any security of tenure and ownership issues.

Councillor Turner/Councillor Lonsdale                                                                                                                Carried

Councillor Chen left the meeting at 01:40 pm.

 

 

4.2       Representatives of the Sumner Community Joint Working Group, Peter Hansen, Colette Doughty and Humphrey Archer addressed the Committee regarding Item 7 - Sumner Library and Community Facility Rebuild.  Sara Templeton, Chair of the Hagley/Ferrymead Community Board was also invited to the table for discussion on this matter.

             The Chairperson thanked members of the Sumner Community Joint Working Group for their deputation.

 

4.3       Members of the Hands Off Hagley Inc spoke on Item 6 - Briefing on the Hagley Oval Pavilion.

             The Chairperson thanked the members for their deputation.

 

 

5.   Presentation of Petitions

Part B

There was no presentation of petitions.

 

7.   Sumner Library and Community Facility - Rebuild

 

Committee Comment

The Committee considered a report on the progression of the design and rebuild of the Sumner Library and Community Facility.

 

Staff Recommendations

That the Communities, Housing and Economic Development Committee recommends to Council that it:

1.         Directs staff to run a competitive tender process to select a preferred contractor for construction of the Sumner Library, Community Facility and Museum.

2.         Authorises the Chief Executive Officer to award the contract.

3.         Approves the project through to completion and public opening.

 

 

                                                                                                                                                                                                            

 

Committee Decided CHED/2016/00036

Part A

That the Council:

1.         Directs staff to run a competitive tender process to select a preferred contractor for construction of the Sumner Library, Community Facility and Museum.

2.         Authorises the Chief Executive Officer to award the contract.

3.         Approves the project through to completion and public opening with regular updates back to the Community Board and the Communities, Housing and Economic Development Committee.

4.         Thank staff and the Sumner Joint Working Group.

 

Councillor Lonsdale/Councillor Johanson                                                                                                          Carried

 

 

Councillor Lonsdale declared a conflict of interest in Item 6, the nature of the interest being that is he a Vbase Board Member.  Councillor Lonsdale elected to leave the Committee table during the discussion and abstained from voting on this item.

6.   Briefing - Hagley Oval Pavilion

 

Committee Comment

The Committee received a verbal update by staff on the Hagley Oval Pavilion.

Staff will provide information to the Committee on the Pavilion in relation for example to increased usage, expansion of the embankment and carparking.

 

Staff Recommendations

That the Communities, Housing and Economic Development Committee:

1.         Receive the verbal update on the Hagley Oval Pavilion.

 

Committee Resolved CHED/2016/00037

Committee Decisions under Delegation

Part C

That the Communities, Housing and Economic Development Committee:

1.         Receive the verbal update on the Hagley Oval Pavilion.

2.         Request information to the Committee regarding the status of any rental policy review and to what extent that rental policy review would cover linking the rental on land to the amenity and facilities of buildings on that land.

3.         Note that issues regarding fees and charges are matters for the Annual Plan.

4.         Receive legal advice as to the purpose of usage both on the consent and lease of the facility.

Councillor Turner/Councillor Livingstone                                                                                                           Carried

 

Committee Recommendation to Council/Committee

Part A

There was no Part A recommendation to the Council from this report.

 

 

8.   Heritage Incentive Grant Approval for 13 Winchester Street Lyttelton

 

Committee Comment

The Committee considered a report requesting approval of a Heritage Grant for work at the building at 13 Winchester Street, Lyttelton.

 

Staff Recommendations

That the Communities, Housing and Economic Development Committee:

1.         Approve a Heritage Incentive grant of up to $68,427 for conservation and maintenance work for the protected heritage building located at 13 Winchester Street, Lyttelton.

2.         That payment of this grant is subject to the applicants entering a 20 year limited conservation covenant with the signed covenant having the Council seal affixed prior to registration against the property title.

 

 

Committee Decided CHED/2016/00038

Committee Decisions under Delegation

Part C

That the Communities, Housing and Economic Development Committee:

1.         Approve a Heritage Incentive grant of up to $68,427 for conservation and maintenance work for the protected heritage building located at 13 Winchester Street, Lyttelton.

2.         That payment of this grant is subject to the applicants entering a 20 year limited conservation covenant with the signed covenant having the Council seal affixed prior to registration against the property title.

 

Councillor Jones/Councillor Turner                                                                                                                      Carried

 

Committee Recommendation to Council/Committee

Part A

There was no Part A recommendation to Council from this report.

 

9.   Christchurch City Libraries Lending Policy

 

Committee Comment

The Committee considered a report on the impact, if any, of the Christchurch City Libraries Lending Policy.  The Committee requested information on the breakdown of what items are being borrowed.

 

 

Staff Recommendations

That the Communities, Housing and Economic Development Committee:

1.         Receive the information in the attached report.

2.         That the current borrowing level of 30 items be retained.

 

 

Committee Resolved CHED/2016/00039

Committee Decisions under Delegation

Part C

That the Communities, Housing and Economic Development Committee:

1.         Receive the information in the attached report.

2.         That the current borrowing level of 30 items be retained.

 

Deputy Mayor/Councillor Jones                                                                                                                           Carried

 

Committee Recommendation to Council/Committee

Part A

There was no Part A recommendation to Council from this report.

 

10. Social Housing Rebuild and Repair Programme Monthly Report for February 2016

 

Committee Comment

The Committee considered an update report on the Council's Social Housing Rebuild and Repair Programme.

 

Staff Recommendations

That the Communities, Housing and Economic Development Committee:

a.         Receives the information supplied.

 

 

Committee Resolved CHED/2016/00040

Committee Decisions under Delegation

Part B

That the Communities, Housing and Economic Development Committee:

a.         Receives the information supplied.

 

Councillor Turner/Councillor Livingstone                                                                                                           Carried

 

Committee Recommendation to Council/Committee

Part A

There was no Part A recommendation to Council from this report.

 

11. Safer Christchurch Strategy Annual Report 2014-15

 

Committee Comment

1)             Staff were thanked for the work carried out on the Safer Christchurch Strategy going forward.

2)             Staff were asked to provide an email to the Committee on the fall prevalence in Christchurch and demographic makeup relating to those incidents, safer shade smart areas, injury incidents relating to sports fields and to footpaths.

 

 

Staff Recommendations

That the Communities, Housing and Economic Development Committee:

1.         Receive the information in the 2014/15 Safer Christchurch Strategy Annual Report

 

 

Committee Resolved CHED/2016/00041

Committee Decisions under Delegation

Part C

That the Communities, Housing and Economic Development Committee:

1.         Receive the information in the 2014/15 Safer Christchurch Strategy Annual Report.

2.         Requests staff provide information on provision of shade at Council outdoor pools and playground areas.

 

Councillor Lonsdale/Councillor Turner                                                                                                                Carried

 

Committee Recommendation to Council/Committee

Part A

There was no Part A recommendation to Council from this report.

 

12. Anchor Projects and Major Facilities CHED Report

 

Committee Comment

The Committee considered a monthly status update on the projects being delivered by the Anchor Projects and Major Facilities Unit.

 

 

Staff Recommendations

That the Communities, Housing and Economic Development Committee:

1.         Receives the information in this report.

 

Committee Resolved CHED/2016/00042

Part B

That the Communities, Housing and Economic Development Committee:

1.         Receives the information in this report.

 

Councillor Turner/Councillor Lonsdale                                                                                                                Carried

 

 

13. Community Facilities Rebuild Update March 2016

 

Committee Comment

The Committee considered a report on the status of the priority projects being delivered by the Community Facilities Rebuild Unit for the month of March 2016.

Councillor Chen returned to the meeting at 03:13 pm.

 

Staff Recommendations

That the Communities, Housing and Economic Development Committee:

1.         Receives the information in this report.

 

 

Committee Resolved CHED/2016/00043

Part B

That the Communities, Housing and Economic Development Committee:

1.         Receives the information in this report.

 

Councillor Turner/Councillor Jones                                                                                                                      Carried

 

 

14. Housing Operations Monthly Report for February 2016

 

Committee Comment

The Committee considered a report on the operations of the Council's Housing Unit for February 2016.

 

Staff Recommendations

That the Communities, Housing and Economic Development Committee:

1.         Receives the information reported.

 

 

Committee Resolved CHED/2016/00044

Part B

That the Communities, Housing and Economic Development Committee:

1.         Receives the information reported.

 

Councillor Turner/Councillor Livingstone                                                                                                           Carried

 

Councillor Livingstone left the meeting (and was absent at the beginning of the Public Excluded meeting).

 

15  Resolution to Exclude the Public

 

Committee Resolved CHED/2016/00045

Part C

That at 3.36pm  the resolution to exclude the public set out on pages 298 to 299 of the agenda and pages 5 to 6 of the supplementary agenda be adopted.

Councillor Turner/Councillor Lonsdale                                                                                                                  Carried

 

The public were re-admitted to the meeting at 4.12pm.

    

Meeting concluded at 4.14pm.

 

CONFIRMED THIS 5TH DAY OF MAY 2016

 

Councillor Andrew Turner

Chairperson