Communities, Housing and Economic Development Committee

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Communities, Housing and Economic Development Committee will be held on:

 

Date:                                     Thursday 7 April 2016

Time:                                    1.00pm

Venue:                                 Council Chamber, Level 2, Civic Offices,
53 Hereford Street, Christchurch

 

 

Membership

Chairperson

Deputy Chairperson

Members

Councillor Andrew Turner

Councillor Glenn Livingstone

Deputy Mayor Vicki Buck

Councillor Jimmy Chen

Councillor Jamie Gough

Councillor Yani Johanson

Councillor Ali Jones

Councillor Paul Lonsdale

Councillor Tim Scandrett

 

 

31 March 2016

 

 

Principal Advisor

Mary Richardson

General Manager Customer & Community

Tel: 941 8999

Principal Advisor

David Adamson

General Manager City Services

Tel: 941 8235

 

Liz Ryley

Committee Advisor

941 8153

liz.ryley@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Communities, Housing and Economic Development Committee

07 April 2016

 

Communities, Housing and Economic Development - Terms of Reference

Chair

Cr Turner

Membership

Cr Livingstone (Deputy Chair), Cr Chen, Cr Gough, Cr Jones, Cr Lonsdale, Cr Johanson, Deputy Mayor Buck, Cr Scandrett

Quorum

Half of the members if the member numbers (including vacancies) is even, or a majority of members if the number of members (including vacancies) is odd.

Meeting Cycle

The first Thursday of each calendar month except for January

Reports to:

Council

 

Delegations

Heritage Incentive Grant:

The power to approve individual heritage grants to owners of heritage buildings, places or objects listed in the City Plan or the Banks Peninsula District Plan from $15,000 to $100,000 and in accordance with the Council’s heritage grant policies, provided that:

·         Applications for such grants in excess of $100,000, shall be considered by the Committee, but referred with a recommendation by the Committee to the Council for final Approval.

·         The Communities Committee is to report to the Council twice a year, listing heritage grants which have been approved by the Committee pursuant to its delegated powers within the preceding six months.

Creative Industries Support Fund

That any applications that are unsuccessful under the delegation to the Urban Design and Regeneration Manager (page 81 refers), and on the request of the applicant, have the ability to be put in front of the Committee with the Chairperson’s approval.

The power to approve grants from these funds exceeding $15,000 (ex GST)

The Community, Recreation and Culture Committee is to report to the Council through the regular Central City Plan Quarterly Report any projects funded under this delegation.

Transitional City Projects Fund

That any applications that are unsuccessful under the delegation to the Urban Design and Regeneration Manager (page 81 refers), and on the request of the applicant, have the ability to be put in front of the Committee with the Chairperson’s approval.

The power to approve grants from these funds exceeding $15,000 (ex GST)

The Community, Recreation and Culture Committee is to report to the Council through the regular Central City Plan Quarterly Report any projects funded under this delegation

            

Responsibilities

·         Developing policy and strategy in relations to long term plan and other activities as listed above.

·         Monitoring earthquake recovery related to the committees specified activities.

·         Considering recommendations from Council's Subcommittees, Community Boards, the public, stakeholders and providers in relations to communities, housing and economic development planning, delivery and operation.

·         Liaise and engage with other organisations/stakeholders.

·         Making decisions with regard for the requirements of Sections 76-81 of the Local Government Act 2002 where it has the delegated authority from Council to do so, or recommendations to Council where a Council decision is required.

 

Long Term Plan Activities

·         Arts and culture, including:

-       art gallery

-       museums

-       libraries

·         sport and recreations, including leisure facilities

·         economic development, including:

-       city promotions

-       large-scale festivals and events

-       international relations (including sister cities and the Antarctic office)

-       tourism

-       employment (including Mayor Taskforce for Jobs)

-       Christchurch economic development, coordination and leadership

-       Education and skills

-       Venue management

·         Social cohesion

-       Public participation in democratic process (including liaison with Community Boards)

-       Community development and community grants, including:

-       Community facilities

-       Community events and festivals

·         Civil defence and rural fire management

·         Customer services

·         Housing, including:

-       social housing (including rental)

-       housing policy

-       temporary housing

-       tenancy service

-       homelessness

-       inner city housing

·         Heritage protection and policy.

 


Communities, Housing and Economic Development Committee

07 April 2016

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

TABLE OF CONTENTS

 

C       1.       Apologies.......................................................................................................................... 5

B       2.       Declarations of Interest................................................................................................... 5

C       3.       Confirmation of Previous Minutes................................................................................. 5

B       4.       Deputations by Appointment........................................................................................ 5

B       5.       Presentation of Petitions................................................................................................ 5

B       6.       Briefing - Hagley Oval Pavilion..................................................................................... 15

A       7.       Sumner Library and Community Facility - Rebuild..................................................... 63

C       8.       Heritage Incentive Grant Approval for 13 Winchester Street Lyttelton.................. 73

C       9.       Christchurch City Libraries Lending Policy.................................................................. 83

B       10.     Social Housing Rebuild and Repair Programme Monthly Report for February 2016 85

B       11.     Safer Christchurch Strategy Annual Report 2014-15............................................... 113

B       12.     Anchor Projects and Major Facilities CHED Report.................................................. 171

B       13.     Community Facilities Rebuild Update March 2016................................................... 203

B       14.     Housing Operations Monthly Report for February 2016......................................... 289

C       15.     Resolution to Exclude the Public............................................................................... 298  

 

 


Communities, Housing and Economic Development Committee

07 April 2016

 

 

1.   Apologies

At the close of the agenda no apologies had been received.

2.   Declarations of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3.   Confirmation of Previous Minutes

That the minutes of the Communities, Housing and Economic Development Committee meeting held on Thursday, 3 March 2016 be confirmed (refer page 6).

4.   Deputations by Appointment

4.1

Chloe Waretini will speak on behalf of the Otakaro Orchard project team regarding the project.

 

5.   Presentation of Petitions

There were no petitions received at the time the agenda was prepared.  


Communities, Housing and Economic Development Committee

07 April 2016

 

 

 

Communities, Housing and Economic Development Committee

Open Minutes

 

 

Date:                                     Thursday 3 March 2016

Time:                                    1.00pm

Venue:                                 Council Chamber, Level 2, Civic Offices,
53 Hereford Street, Christchurch

 

 

Present

Chairperson

Members

Councillor Andrew Turner

Deputy Mayor Vicki Buck

Councillor Jimmy Chen

Councillor Jamie Gough

Councillor Yani Johanson

Councillor Ali Jones

Councillor Paul Lonsdale

Councillor Tim Scandrett

 

 

2 March 2016

 

 

Principal Advisor

Mary Richardson

General Manager Customer & Community

Tel: 941 8999

Principal Advisor

David Adamson

General Manager City Services

Tel: 941 8235

 

Liz Ryley

Committee Advisor

941 8153

liz.ryley@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

 

The agenda was dealt with in the following order.

1.   Apologies

Part C

Committee Resolved CHED/2016/00020

That the apology from Councillor Glenn Livingstone be accepted.

 

Councillor Turner/Councillor Lonsdale                                                                                                                Carried

 

2.   Declarations of Interest

Part B

There were no declarations of interest recorded.

 

3.   Confirmation of Previous Minutes

Part C

Committee Resolved CHED/2016/00021

That the minutes of the Communities, Housing and Economic Development Committee meeting held on Thursday, 4 February 2016 be confirmed.

Councillor Turner/Councillor Chen                                                                                                                       Carried

 

4.   Deputations by Appointment

Part B

4.1       Danny and Mim Syme spoke regarding Circotica Circus School.  This relates to Item 8 on the agenda.

Committee Decided CHED/2016/00022

Part B

That the Communities, Housing and Economic Development Committee:

1.              Thanks Danny and Mim Syme for their deputation.

 

Councillor Turner/Councillor Lonsdale                                                                                                                Carried

 


 

 

5.   Presentation of Petitions

Part B

There was no presentation of petitions.

 

Councillor Turner advised the Committee that staff would be circulating a memorandum regarding Hagley Oval to members shortly, and that staff would be available at the April 2016 Communities, Housing and Economic Development Committee to present the information and discuss any aspects that members raise.

 

6.   Landmark Grant for Woods Mill, 14 Wise Street, Addington

 

Committee Comment

The Chairperson advised that this item was withdrawn from the agenda due to a change of property ownership.

 

Committee Resolved CHED/2016/00023

Committee Decisions under Delegation

Part C

That the Communities, Housing and Economic Development Committee withdraw Item 6 Landmark Grant for Woods Mill, 14 Wise Street, Addington from the Communities, Housing and Economic Development Committee meeting of 3 March 2016.

 

Councillor Turner/Councillor Gough                                                                                                                    Carried

 

 

 

7.   Central City Landmark Heritage Grant Approval for 176 Oxford Terrace

 

 

 

Staff Recommendations

That the Communities, Housing and Economic Development Committee:

1.         Recommend that the Council approve a Central City Landmark Heritage grant of $869,500 for the former Midland Club Building, 176 Oxford Terrace, subject to the completion of the agreed scope of works and the owners entering into a full conservation covenant with the Council to cover the heritage buildings and the heritage setting.

 

 

                                                                                                                                                                                                            

 


 

 

Committee Decided CHED/2016/00024

Part A

That Council:

1.         Approve a Central City Landmark Heritage grant of $869,500 for the former Midland Club Building, 176 Oxford Terrace, subject to the completion of the agreed scope of works and the owners entering into a full conservation covenant with the Council to cover the heritage buildings and the heritage setting.

 

Deputy Mayor/Councillor Scandrett                                                                                                                   Carried

 

8.   Creative Industries Support Fund Panel 3 Final Recommendations 2016

 

Committee Comment

At the start of the meeting a deputation had been given by Danny and Mim Syme relating to the Circotica Circus School.

 

The Committee noted that the proposed facility would be located in Waltham, not Woolston as stated in the recommendation and an amendment was made to reflect that.

 

Staff Recommendations

That the Communities, Housing and Economic Development Committee recommend to Council to approve:

1.         A grant of $74,945 from the Creative Industries Support Fund to Circotica Ltd to contribute towards the operational and capital costs of the establishment of a circus school and training facility in Christchurch.

2.         An exemption to the current central city geographic requirements of the fund, in support of the application from Circotica Ltd to establish the proposed facility in Woolston Waltham.

 

 

 

                                                                                                                                                                                                            

 

Committee Decided CHED/2016/00025

Part A

That the Council approve:

1.         A grant of $74,945 from the Creative Industries Support Fund to Circotica Ltd to contribute towards the operational and capital costs of the establishment of a circus school and training facility in Christchurch.

2.         An exemption to the current central city geographic requirements of the fund, in support of the application from Circotica Ltd to establish the proposed facility in Waltham.

 

Councillor Turner/Councillor Lonsdale                                                                                                                  Carried

                                                                                                                                                                                  Unanimously

 


9.   Glyphosate Herbicide Use

 

Committee Comment

The Committee agreed this report should be referred directly to Council for a decision, and to ask the Chief Executive to accept it as a Supplementary agenda item to the Council's 10 March 2016 meeting.

 

Staff Recommendations

That the Communities, Housing and Economic Development Committee recommends to Council that:

1.         Should Council wish to consider an alternative methodology for open space management than the current

a.      That it adopt Option 2, significant reduction to glyphosate use, limited to sites closed to public, e.g. to facilitate capital works programmes, and to control pest plants where no other method is practicable, and to utilise a combination of Fatty Acid herbicides and physical techniques, as the preferred option; and

b.     Increase the capital and maintenance budgets of the respective operations units as detailed within this report.

2.         Consult with the public via the Draft Annual Plan on its proposal and the other options, including the proposed change to the maintenance and capital budgets required.

 

 

Committee Resolved CHED/2016/00026

Committee Decisions under Delegation

Part C

That the Communities, Housing and Economic Development Committee:

1.            refers this directly to Council and asks the Chief Executive to accept this report as a Supplementary agenda item to 10 March 2016 Council meeting, and

2.            that any further information relating to the status of this matter within the Draft Annual Plan be supplied to Council at that time.

 

Deputy Mayor/Councillor Scandrett                                                                                                                   Carried

 

 

 

10. Strengthening Communities Funding Schemes

 

 

 

Staff Recommendations

That the Communities, Housing and Economic Development Committee:

1.         Receive the information in the Strengthening Communities Funding Schemes Report and Policy and Criteria Revision document.

2.         Consider the staff recommendations contained in 'Attachment A' for the revised Strengthening Communities Funding Schemes Policy and Criteria.

3.         Approve the Strengthening Communities Funding Schemes Policy and Criteria to allow funding to open for applications on 15 March 2016.

 

 

Committee Decided CHED/2016/00027

Committee Decisions under Delegation

Part C

That the Communities, Housing and Economic Development Committee:

1.         Receive the information in the Strengthening Communities Funding Schemes Report and Policy and Criteria Revision document.

2.            Approve the Strengthening Communities Funding Schemes Policy and Criteria, with the changes discussed and agreed, to allow funding to open for applications on 15 March 2016.

 

Councillor Scandrett/Councillor Lonsdale                                                                                                          Carried

 

Committee Recommendation to Council/Committee

Part A

There was no Part A recommendation to Council from this report.

 

 

11. Housing Operations Monthly Report for December 2015, January 2016

 

 

 

Staff Recommendations

That the Communities, Housing and Economic Development Committee:

1.         Receives the information reported.

 

 

Committee Resolved CHED/2016/00028

Committee Decisions under Delegation

Part C

That the Communities, Housing and Economic Development Committee:

1.         Receives the information reported.

2.         Requests staff to speak to relevant parties within Central Government to discuss the wider issue of support and associated funding for deportees from Australia, with a verbal report back to the Committee.

 

Councillor Turner/Councillor Lonsdale                                                                                                                Carried

 

 

 

Committee Recommendation to Council/Committee

There was no Part A recommendation to Council from this report.

 

 

12. Social Housing Rebuild and Repair Programme Monthly Report for January 2016

 

 

 

Staff Recommendations

That the Communities, Housing and Economic Development Committee:

a.         Receives the information supplied.

 

 

Committee Resolved CHED/2016/00029

Committee Decisions under Delegation

Part C

That the Communities, Housing and Economic Development Committee:

a.         Receives the information supplied.

 

Councillor Turner/Councillor Lonsdale                                                                                                                Carried

 

Committee Recommendation to Council/Committee

There was no Part A recommendation to Council from this report.

 

 

13. Community Facilities Rebuild Update February 2016

 

 

 

Staff Recommendations

That the Communities, Housing and Economic Development Committee:

1.         Receives the information in this report.

 

 

Committee Resolved CHED/2016/00030

Committee Decisions under Delegation

Part C

That the Communities, Housing and Economic Development Committee:

1.         Receives the information in this report.

2.         Requests staff to provide an update on the Botanic Gardens Tea Kiosk to the next meeting of the Communities, Housing and Economic Development Committee.

 

Councillor Turner/Councillor Scandrett                                                                                                              Carried

 

Committee Recommendation to Council/Committee

There was no Part A recommendation to Council from this report.

 

 

14. Anchor Projects and Major Facilities CHED Report

 

Committee Comment

1.              Staff were requested to provide a report back to the Committee on the Christchurch Central Library following receipt of final tenders.

2.              Staff were requested to provide a detailed memorandum regarding the Cathedral Square.

3.              The Committee requested information on when the Art Gallery café and shop are expected to open, what the lease requires for the operations to recommence and when rent will start to be paid.

 

 

Staff Recommendations

That the Communities, Housing and Economic Development Committee:

1.         Receives the information in this report.

 

 

Committee Resolved CHED/2016/00031

Committee Decisions under Delegation

Part C

That the Communities, Housing and Economic Development Committee:

1.         Receives the information in this report.

2.         Requests a report on the Cathedral Square to the next Committee meeting.

3.         Requests staff to provide an urgent update on the Convention Centre, as soon as possible.

 

Councillor Turner/Councillor Lonsdale                                                                                                                Carried

 

Committee Recommendation to Council/Committee

There were no Part A recommendations to Council from this report.

 

 

 

   

Meeting concluded at 3.24pm.

 

CONFIRMED THIS 7TH DAY OF APRIL 2016

 

Councillor Andrew Turner

Chairperson

   


Communities, Housing and Economic Development Committee

07 April 2016

 

 

6.        Briefing - Hagley Oval Pavilion

Reference:

16/235601

Contact:

John Filsell

john.filsell@ccc.govt.nz

941 8303

 

 

1.   Purpose of Report

1.1       A verbal update will be provided to the meeting on further information requested by the Communities, Housing and Economic Development Committee in relation to a report on the Hagley Oval presented on 6 August 2015.

 

2.   Staff Recommendations

That the Communities, Housing and Economic Development Committee:

1.         Receive the verbal update on the Hagley Oval Pavilion.

 

 

Attachments

No.

Title

Page

a  

Hagley Oval Pavilion Memorandum

16

b  

Table of Complaints Received

21

 

 

Signatories

Author

Liz Ryley

Committee Advisor

Approved By

Mary Richardson

General Manager Customer & Community

  


Communities, Housing and Economic Development Committee

07 April 2016

 

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07 April 2016

 

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Communities, Housing and Economic Development Committee

07 April 2016

 

 

7.        Sumner Library and Community Facility - Rebuild

Reference:

16/315374

Contact:

Matt Cummins

matt.cummins@ccc.govt.nz

03 941 8236

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is to update the Communities, Housing and Economic Development Committee on the progression of the design and rebuild of the Sumner Library and Community Facility.

1.2       The report also recommends the conclusion of the procurement process to seek and appoint a main contractor and sign off the project through to completion.

 

Origin of Report

1.3       Council previously resolved to rebuild a library and multi-purpose community facility in Sumner to replace the buildings and services that were lost in the Canterbury earthquakes. $10,170,000 was placed on budget and approved through the Facilities Rebuild Programme.

1.4       This report is being provided now to fulfil the resolution of the Council dated 13 November 2014 which stated the following:

It was resolved on that the Council:

"34.2 - Approve (in line with the Joint Community Board / Community Committee recommendation of 13 May 2014) the project to progress to Stage Two: wider community consultation, external funding confirmation, needs analysis, procurement of the design team, development of the design, detailed cost estimation and planning."

1.5       The project has progressed well and is at the end of detailed design. With approval from the Community Board, Committee and Council, an open market tender process can be run in accordance with the Council's standard procurement approach for all projects over $500,000 being offered in the open market. The intent is to procure a main contractor in time for work to start on site in early August 2016.

1.6       This report does not seek additional funds for the project.

 

2.   Significance

2.1       The decision(s) in this report are of medium significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the fact that Council is providing a new community facility which will have a positive social, cultural and educational effect on the lives of those, not only living in Sumner but also on the wider Christchurch population and visitors to the city.

2.1.2   The community engagement outlined in this report reflects the assessment.

2.1.3   The new facility will be a great asset for Christchurch - replacing and rebuilding community facilities damaged or lost is a key priority for the Council. Libraries and community meeting and gathering spaces enhance people's quality of life and access to these services is important.

2.1.4   In general there is great public support for this project and this is illustrated by the 96% of people who responded to the Sumner Masterplan, in favour of rebuilding new Community Facilities in the village.

 

3.   Staff Recommendations

That the Communities, Housing and Economic Development Committee recommends to Council that it:

1.         Directs staff to run a competitive tender process to select a preferred contractor for construction of the Sumner Library, Community Facility and Museum.

2.         Authorises the Chief Executive Officer to award the contract.

3.         Approves the project through to completion and public opening.

 

 

4.   Key Points

4.1       This report supports the Council's Long Term Plan (2015 - 2025):

4.1.1   Activity: Community Facilities

·     Level of Service: 2.0.1 Provide community facilities

 

4.2       The following feasible options have been considered:

·     Option 1 - Continue with the project through to construction and completion (preferred option).

 

4.3       Option Summary - Advantages and Disadvantages (Preferred Option)

4.3.1   The advantages of this option include:

·     Replacement of valuable and well-used community facilities lost following the series of earthquakes.

·     A new library and community asset for Christchurch City Council which will be fit for purpose and adaptable for future uses.

·     Serving our communities with access to essential community services

4.3.2   The disadvantages of this option include:

·     The project will cost the Council money

·     The Sumner Village Green will need to be relocated to a new position

·     Possible temporary disruption to Wakefield and Nayland Streets during construction works.

 

5.   Context / Background

5.1       Overview

5.1.1   The new building will be constructed on the corner of Nayland and Wakefield Streets in Sumner. Refer to Attachment 1.

5.1.2   Split over two levels, a 1300m2 building will be built comprising of a library, meeting room and community room on the ground floor. The upper floor will have a large community hall with a stage, separate bookable activity rooms, a kitchen and a museum. Refer to Attachment 2.

5.1.3   Following the work completed by the Joint Working Group, a design team was procured in August 2015 to take the project through to completion. The comprehensive team comprises a project manager, architects, engineers of all disciplines and planners.

5.1.4   The result is a building with an architecture that responds to the Sumner context - its geography and geology, the built typologies and materials and the 'beachy' aesthetic and colours of this seaside community.

5.1.5   The design has a focus on operational efficiency, flexibility and durability. Features include a high efficiency façade with exceptional insulation levels, energy efficient heating, lighting and water use systems.

5.1.6   At the time of writing, the project is at the end of detailed design and tender documents are being prepared in readiness for Request for Tenders. An Expression of Interest process was held in February and March to select and pre-qualify 3-4 suitable main contractors who will be invited to tender for the project. An appointment will be made under NZS 3910: 2013 - Conditions of Contract for building and civil engineering construction.

 

5.2       Stakeholders

5.2.1   The Sumner / Redcliffs Historical Society are a key stakeholder and have been in close communication with the project manager throughout the design. The society will occupy the museum space on the first floor of the new building and they have made a generous contribution of $50,000 NZD towards the construction of the museum.

5.2.2   In December 2015 the Historical Society, in conjunction with the Hagley/Ferrymead Community Board opened the time capsule which was discovered when the old building was demolished. Findings included a note, coins, pendant and a copy of The Press, dated 27 March 1907. Discussions are underway now as to how and where this will be displayed and whether a new time capsule will be re-positioned in the structure of the new building.

5.2.3   The Sumner Theatre Group (Sumner Community Centre Inc.) will be a key user of the new facility and they have been active in communicating with the project team around the stage and theatre requirements. The Sumner Theatre Group have prepared an application to Lotteries for additional funds which if successful, will be contributed to the project to cover theatre-related scope.

5.2.4   The new facility incorporates a Community Room/Office which is a shared space where community groups can gather and work together. In December 2015, fourteen local community groups were contacted by the Community Development Advisor, Hagley Ferrymead, and asked to describe their needs and requirements for a community office. Excellent feedback was received around how this space could operate and what type of fit out is needed (i.e. hot desks, storage).

5.2.5   The Sumner Joint Working Group continues to be involved in the project and they have attended a briefing as well as several meetings with the Sumner Theatre Group. After a review of the drawings, the Joint Working Group have recommended that the project proceed as proposed and made the following suggestions to the project team:

·     That a movable wall be included between the main hall and Activity 1 space to create a flexible hall that can be extended for use by larger groups, including during productions of the Sumner Theatre Group.

·     That the Sumner Community Centre Inc. and its sub-group, the Sumner Theatre Group, are encouraged to seek external funding for theatre-related items, which can be contributed to the overall project.

·     That the detailed design stage investigates all practical storage options in the building and that these are included in the final design.

5.2.6   Project updates are provided to the Sumner Community Residents Association on a regular basis. Council staff will work with the Residents Association and Joint Working Group to plan blessings and breaking ground at the start of construction works.

 

5.3       Urban Design Panel

5.3.1   The Urban Design Panel are generally very supportive of the project and provided constructive advice on 18 January 2016.

5.3.2   In response to the material circulated and the review meeting, "the panel thanks the applicant for their attendance and commends the applicant on the standard of documentation offered to the panel. The Panel supports this much improved developed design in terms of built form, plan and modulation, articulation of facades, roof forms and materiality".  The panel also offered constructive suggestions for the design team going forward.

 

5.4       Parallel projects

5.4.1   Staff are conscious of the fact that there are other projects planned for Sumner in 2016 and 2017. These include the proposed Wakefield street upgrade and the rock-fall bund on Nayland Street. Coordination with these other jobs will be key in order to understand the scope and timeframes to avoid conflict.

5.4.2   Council's Property Unit have entered into commercial negotiations with the owner of 31-33 Nayland Street with a view to purchasing two rectangular parcels of land. Combined, they total approximately 1012m2. The original project budget approved by Council included a sum of money to purchase these two sites for future off-street car parking. The land in question is highlighted in the Sumner Suburban Masterplan and acquiring them is aligned with the plan.

 

5.5       Programme

5.5.1   Main Building Consent approved - June 2016

5.5.2   Award Tender - end June 2016

5.5.3   Construction Works - 1 August 2016 to mid-May 2017

5.5.4   Interior fit out - June 2017

5.5.5   Target public opening - mid July 2017

6.   Option 1 - Construct and new library and community facility in Sumner (preferred)

Option Description

6.1       The project has already been approved by Council and money has been placed on budget. In line with the previous Council resolution, this report seeks continuation of the project including the appointment of a contractor and constructing the building.

6.2       Option 2 is to cancel the project and re-direct funds to Council Treasury. This option has not been considered in detail in this report.

Significance

6.3       The level of significance of this option is medium and this is consistent with section 2 of this report. 

Impact on Mana Whenua

6.4       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

6.5       Research shows little mention of this location as a specific area of regard in pre-colonial history. However, the story of Tuawera (Cave Rock) is frequently re-told in the material that is available. There does not appear to be specific mention of Sumner beach or surrounds in the Waitangi Tribunal reports or in Land Deed documents where this location is caught up as part of the land giving context to Whakaraupo (Lyttelton Harbour) and Opāwaho (Heathcote River).

6.6       The new building is situated in the takiwā of Ngāti Tūāhuriri and Ngāti Wheke also assert an interest in this area.  Identifying the cultural aspirations for the Sumner Library requires engagement with two Papatipu Rūnanga: Te Rūnanga o Ngāi Tūāhuriri and Te Hapū o Ngāti Wheke.

6.7       A representative from Te Rūnanga o Ngāi Tūāhuriri is working alongside the project team to advise on the incorporation of cultural references and narratives that reflect Ngai Tahu values.

Community Views and Preferences

6.8       The Communities of Redcliffs and Sumner are specifically affected by this option and are in general, very supportive of a new library, community hall and museum. Consultation was undertaken through the Sumner Suburban Masterplan.

6.9       Specific consultation was undertaken on the facilities to be included and materials used at community workshops and stakeholder meetings, as well as the work undertaken by the Joint Working Group.

Alignment with Council Plans and Policies

6.10    This option is consistent with Council’s Plans and Policies

6.10.1 Libraries 2025 Facilities Plan

6.10.2 Community Facilities Network Plan (draft)

6.10.3 Strengthening Communities Strategy 2007

6.10.4 Sumner Suburban Masterplan

6.10.5 Community Facilities Rebuild Programme

6.10.6 Long Term Plan

Financial Implications

6.10.7 The project received funding approval at the Council meeting of the 28 August 2014. The amount approved, through the Facilities Rebuild Programme is $10,170,000 NZD.

6.10.8 Maintenance costs have been considered and ease of building maintenance is an ongoing consideration throughout the design phase. Items include energy efficient lighting, flooring types, efficient insulation and heating and high-wear wall materials.

6.10.9 Additional funding sources include the generous contribution of $50,000 from the Sumner Redcliffs Historical Society and the recent application to Lotteries by the Sumner Community Centre Inc. (decision unknown at the time of writing).

Legal Implications

6.11    There are no legal implications

Risks and Mitigations

6.12    Risks and issues are actively recorded and managed by the project team.

6.13    A competitive, open market tender process will be conducted to select and appoint a main contractor in order to achieve best commercial value for Council.

Implementation

6.14    Implementation dependencies - approval by Council to proceed with the project, availability of contractor resources and long lead times for materials in a busy market place.

6.15    Implementation timeframe - refer section 5.5.

Option Summary - Advantages and Disadvantages

6.16    Refer to section 4.3.

 

Attachments

No.

Title

Page

a  

Attachment 1 - North East elevation seen from Wakefield Street

69

b  

Attachment 2 - Sumner Community Facility - floor plan layouts

70

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Matt Cummins

Senior Project Manager

Approved By

Darren Moses

David Adamson

Manager Capital Delivery Community

General Manager City Services

  


Communities, Housing and Economic Development Committee

07 April 2016

 

PDF Creator


Communities, Housing and Economic Development Committee

07 April 2016

 

PDF Creator


 

PDF Creator


 

PDF Creator


Communities, Housing and Economic Development Committee

07 April 2016

 

 

8.        Heritage Incentive Grant Approval for 13 Winchester Street Lyttelton

Reference:

16/207118

Contact:

Brendan Smyth

brendan.smyth@ccc.govt.nz

941 8934

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Communities, Housing and Economic Development Committee to approve a Heritage Incentive Grant for work at the building at 13 Winchester Street, Lyttelton.

Origin of Report

1.2       This report is staff generated in response to an application for additional Heritage Incentive Grant funding from the building owner.

2.   Significance

2.1       The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.2       The level of significance was determined by the heritage classification of the building and the amount of funding requested being less than $500,000.

 

 

3.   Staff Recommendations

That the Communities, Housing and Economic Development Committee:

1.         Approve a Heritage Incentive grant of up to $68,427 for conservation and maintenance work for the protected heritage building located at 13 Winchester Street, Lyttelton.

2.         That payment of this grant is subject to the applicants entering a 20 year limited conservation covenant with the signed covenant having the Council seal affixed prior to registration against the property title.

 

 

4.   Key Points

4.1       This report supports the Council's Long Term Plan (2015 - 2025):

4.1.1   Activity: Heritage Protection

·     Level of Service: 1.4.2 All grants meet Heritage Incentives Grants policy and guidelines

4.2       The following feasible options have been considered:

·     Option 1 - Fifty per cent grant support of eligible items (preferred option)

·     Option 2 - Thirty per cent grant support of eligible items.

4.3       Option Summary - Advantages and Disadvantages (Preferred Option)

4.3.1   The advantages of this option include:

·     The work will ensure the future protection and ongoing use of this significant heritage building. This application meets all the criteria for a grant as provided in the Heritage Incentive Grants Policy – Operational Guidelines.

·     The building will continue to be a notable feature in the street scene and townscape of Lyttelton.

·     With the completion of the works outlined, the building will meet Building Code requirements and the owner is committed to the continuing use and maintenance of the building.

4.3.2   The disadvantages of this option include:

·     This is a relatively large grant to a single building however the sum is not a significant proportion of the total grant funds for the 2015/2016 financial year.

 

5.   Context/Background

Building Status

5.1       The dwelling at 13 Winchester Street, Lyttelton is listed as a 'Notable' Building in the Banks Peninsula District Plan and as a 'Significant' Building in the proposed Replacement Christchurch District Plan. The building is not registered by Heritage New Zealand Pouhere Taonga (HNZPT). Refer to Attachment A "Statement of Significance" for further information.

5.2       The current owner of the building and applicant for the grant is 'Michael Brown'. The building has not been the subject of previous Council Heritage Incentive Grant funding.

Photograph, September 2012. Brendan Smyth

 

 

6.   Option 1 - Heritage Incentive Grant of 50% of the cost of the repair and upgrade works (preferred)

Option Description

6.1       The building is a single storey timber framed villa with horizontal weatherboard cladding and a pitched corrugated iron roof with hips and valleys. The street façade of the building is symmetrical with two box-bay windows with a separate roof which spans across to enclose a recessed porch. The building includes decorative features such as carved modillions and stained glass windows. The original building is likely to date from the late 1890's but it has been altered many times in the past with numerous alterations and additions to the side and to the rear.

6.2       The building sustained some damage in the recent earthquakes with the masonry chimneys being damaged and consequently removed. However, the building remained largely intact and the new owners plan to embark on full repairs and for the removal of the poorly designed additions. This work has been approved under RMA92031536. This consent includes plans for an extension at the rear of the property but this grant application is only for those parts of the original building which are in need of significant maintenance and some restoration. It does not cover any part of the new extension or the rebuild of the garage next to the road.

6.3       The proposed grant would support the work associated with retaining the heritage fabric of the building. With the completion of the works outlined, the building will meet the NZ Building Code requirements and the owner is committed to the ongoing use and future maintenance of the building.

6.4       All relevant costs of the works have been summarized as outlined in the table below:

Particulars

Costs

 (GST exclusive)

Structural and seismic upgrade works - floors and walls

$53,740

Exterior painting and weather proofing

$5,652

Services and insulation

$33,913

External surface repairs

$37,935

Professional fees for heritage works

$2,100

Resource consent fee

$1,757

Total of conservation and restoration related work

$133,340

 

6.5       The Operational Guidelines for the Heritage Incentive Grants Policy provide for a grant of up to fifty percent of the total heritage related costs. The building has high historical and architectural value and retention and repair is worthy of support. It is proposed that a grant of fifty percent would be appropriate for this project.

Proposed heritage grant (fifty per cent of cost of itemised works and 100% of resource consent fee)

$68,427

 

Significance

6.6       The level of significance of this option is low consistent with Section 2 of this report.  There are no engagement requirements in the Operational Guidelines or Policy for this grant scheme.

Impact on Mana Whenua

6.7       This option does not involve a significant decision in relation to land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Māori, their culture and traditions.

Community Views and Preferences

6.8       The Heritage Incentive Grants Scheme is aligned to the Community Outcomes ‘The city’s heritage and taonga are conserved for future generations’ and ‘The central city has a distinctive character and identity’. Heritage Incentive Grants contribute towards the number of protected heritage buildings, sites and objects, which is a measure for these outcomes.

Alignment with Council Plans and Policies

6.9       The recommendations of this report align with the relevant strategies, plans and policies as listed below:

6.9.1      Christchurch Recovery Strategy

6.9.2      Banks Peninsula District Plan

6.9.3      Heritage Conservation Policy

6.9.4      Greater Christchurch Urban Development Strategy

6.9.5      New Zealand Urban Design Protocol

6.9.6      International Council on Monuments and Sites (ICOMOS) New Zealand Charter 1993 for

Financial Implications

Cost of Implementation -

Annual Budget for the Heritage Incentive Grant (HIG) fund

$740,800

Commitment from 2014/2015 to 98-100 Chester Street East

$1,440

Approved grant to 236 Papanui Road

$55,725

Approved grant to 5 Norwich Quay Lyttelton

$333,548

Approved grant to 211 Manchester Street, Shands Emporium

$172,219

Approved grant to 88A Clyde Road, Ilam

$76,216

Approved additional grant to 6 Godley Quay, Lyttelton

$27,013

Proposed grant to 13 Winchester Street, Lyttelton

$68,427

Total Available Funds 2015/2016

$6,212

 

6.10    The Heritage Protection activity includes the provision of advice, the heritage grants schemes, heritage recovery policy, and heritage education and advocacy. The Council aims to maintain and protect built, cultural and natural heritage items, areas and values which contribute to a unique city, community identity, character and sense of place and provide links to the past. The Council promotes heritage as a valuable educational and interpretation resource which also contributes to the tourism industry and provides an economic benefit to the city.

6.11    Heritage Incentive Grants and conservation covenants provide financial assistance for the maintenance and enhancement of heritage areas and buildings.

6.12    Funding source - The Heritage Incentive Grant budget is an annual fund provided for in the 2015-25 Long Term Plan.

Legal Implications

6.13    Heritage Incentive Grants and conservation covenants provide financial assistance for the maintenance and enhancement of heritage areas and buildings.

6.14    Limited conservation covenants are required under the Heritage Conservation Operational Guidelines for properties receiving Heritage Incentive Grants of $15,000 to $149,999.  A full covenant is required for grants of $150,000 or more.

6.15    Covenants are a comprehensive form of protection of the buildings because they are registered against the property title, ensuring that the Council’s investment is protected. A Limited conservation covenant will be required in association with this grant with a life of twenty years being suggested as an appropriate length of time.

Risks and Mitigations

6.16    The grant scheme only allows funds to be paid out upon completion of the works and upon presentation of receipts. This ensures that the grant scheme is effective and that funds are not diverted or lost. Covenants also act as a protective mechanism, ensuring the building is retained once the work is undertaken.

Implementation

6.17    Implementation dependencies - The grant recipient is expected to acquire all resource, building and other consents required for the works. A resource consent has been granted for this application (RMA 92031536).

6.18    Implementation timeframe - The grant recipient has an eighteen month time period to undertake the works and to claim the grant. An application to extend this timeframe can be made to the Committee.

Option Summary - Advantages and Disadvantages

6.19    The advantages of this option include:

·   The work will ensure the future protection and ongoing use of this significant heritage building. This application meets all the criteria for a grant as provided in the Heritage Incentive Grants Policy – Operational Guidelines.

·   The building will continue to be a notable feature in the street scene and townscape of Lyttelton.

·   With the completion of the works outlined, the building will meet Building Code requirements and the owner is committed to the ongoing use and maintenance of the building.

6.20    The disadvantages of this option include:

·   This is a relatively large grant to a single building however the sum is not significant proportion of the total grant funds for the 2015/2016 financial year.

7.   Option 2 - A lower level of funding

Option Description

7.1       Option 2 would be for a lower level of financial support to the project. Grant support has varied on previous projects but has been generally between thirty and fifty percent of the cost of eligible works. A lower grant of thirty percent ($41,759) is shown in the table below. Other grant levels are obviously possible between the two options. Apart from the level of financial support, this option has all the same impacts and alignments as Option 1:

Annual Budget for the Heritage Incentive Grant (HIG) fund

$740,800

Commitment from 2014/2015 to 98-100 Chester Street East

$1,440

Approved grant to 236 Papanui Road

$55,725

Approved grant to 5 Norwich Quay Lyttelton

$333,548

Approved grant to 211 Manchester Street, Shands Emporium

$172,219

Approved grant to 88A Clyde Road, Ilam

$76,216

Approved additional grant to 6 Godley Quay, Lyttelton

$27,013

Proposed grant to 13 Winchester Street, Lyttelton

$41,759

Total Available Funds 2015/2016

$32,880

 

Option Summary - Advantages and Disadvantages

7.2       The advantages of this option include:

·   Relative to Option 1, this is a lower level of financial commitment from the Council which will leave more funds available for other projects. However, the end of the financial year is approaching and any funds remaining unallocated will not be carried forward for other projects next year.

7.3       The disadvantages of this option include:

·   This would be a lower level of support from Council for a significant heritage building repair project at a time of significant loss and damage to heritage buildings in the city and Banks Peninsula.

 

Attachments

No.

Title

Page

a  

PDF Statment of Heritage Significance, 13 Winchester Street, Lyttelton

79

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Brendan Smyth

Team Leader Heritage

Approved By

Michael Day

Carolyn Ingles

Brendan Anstiss

Head of Business Partnerships

Head of Urban Regeneration, Urban Design and Heritage

General Manager Strategy and Transformation

  


Communities, Housing and Economic Development Committee

07 April 2016

 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


Communities, Housing and Economic Development Committee

07 April 2016

 

 

9.        Christchurch City Libraries Lending Policy

Reference:

16/245328

Contact:

Anne Anderson

anne.anderson@ccc.govt.nz

941 7401

 

 

1.      Purpose of Report

This report provides analysis on what percentage of library customers borrow up to the 30 item limit and what impact, if any, this policy has on the debt written off.

 

 

1.   Staff Recommendations

That the Communities, Housing and Economic Development Committee:

1.         Receive the information in the attached report.

2.         Retain the current borrowing level of 30 items.

 

 

2.   Key Points

Overall the numbers of customers borrowing at these levels is not high and because of the size of the network of libraries and their collective collections, some customers borrowing to this level does not restrict other customers in their borrowing. 

 

3.   The Library would prefer to continue the current loan item level because of the benefits to those groups who do use it and because it does not adversely affect either the use and enjoyment of other customers, nor does it impact adversely on debt levels.

 

 

Attachments

No.

Title

Page

a  

Christchurch City Libraries Lending Policy

84

 

 

Signatories

Author

Andrea Charity

Team Leader Management Support/Personal Assistant

Approved By

Carolyn Robertson

Mary Richardson

Head of Libraries and Information

General Manager Customer & Community

  


Communities, Housing and Economic Development Committee

07 April 2016

 

PDF Creator


Communities, Housing and Economic Development Committee

07 April 2016

 

 

10.    Social Housing Rebuild and Repair Programme Monthly Report for February 2016

Reference:

16/236169

Contact:

Jeanette Gower

Jeanette. Gower@ccc.govt.nz

941 - 8021

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is to provide an update to the Communities, Housing and Economic Development Committee on the Council's Social Housing Rebuild and Repair Programme

Origin of Report

1.2       This report is staff generated.

2.   Significance

2.1       The decision(s) in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the number of people actually affected by the repairs and rebuild programme.

 

 

3.   Staff Recommendations

That the Communities, Housing and Economic Development Committee:

a.         Receives the information supplied.

 

 

4.   Key Points

4.1       The Social Housing Rebuild and Repair Programme (the programme) is achieving the plan to increase the housing portfolio to at least 2,366 units by 2017/18 (refer Attachment 1; Attachment 2).

4.2       The portfolio has a total of 2301 open units which represents an increase of 18 since the January reporting period.

4.3       During the February 2016 period, the following repair and rebuild programme activity occurred:

·     A total of 13 open unit repairs completed - two at Tredinnick Place and 11 at Haast Courts. 

·     Significant demolition works have taken place including the completion of the Brougham Village Demolition (61 Units), asbestos removal has been completed at Santa Cruz and demolition is underway (24 units), and approval has been received from council for the demolition of Louisson Courts (13 units) and Charles Gallagher Place (7 units).

·     Repairs to Airedale Courts and Veronica Place will commence on site late March 2016.

·     Contract has been awarded for the repair of two closed units at Concord Place.

·     Whakahoa Village closed unit & essential repairs currently out to tender.

·     Tommy Taylor Courts re-levelling and repairs Expression of Interest has been issued.

·     Opening held for 18 new units at Harman Courts on 16 February 2016. Code of Compliance received on 29 February 2016.

 

5.   Context/Background

5.1       Progress and actions towards the programme priorities and related work is summarised below.

Priority One: New Builds

5.2       In total Council has approved a total of 61 new social housing units to be built. This comprises 53 one bedroom units and eight two bedroom units equating to a total of 69 beds. The rebuild programme is currently on track to achieve this target by July/ August 2016.

5.3       A total of 45 new social housing units have been built, opened, and tenanted since 2014. This includes twelve units at Maurice Carter Courts in 2013/2014 and eight units at Knightsbridge Lane in 2014/2015. A further three units were completed at Berwick Courts and four at HP Smith Courts in 2015, and fourteen one bedroom and four two bedroom units have recently opened at Harman Courts (February 2016).

5.4       A further eight units are currently under construction at both Innes Courts and Osborne Street and are on track to be completed by July/ August 2016.

5.5       Table 1 indicates the programme status for the 2015/2016 financial year.

Project Name

# units

2015 -2016 Programme Status

(as at 29 February 2016)

Complete or Target date

Tenanting Date

Berwick Courts

3

Project completed and tenanted September 2015.

Complete

Tenanted

HP Smith Courts

4

Project completed and tenanted October 2015.

Complete

Tenanted

Harman Courts

18

Opening held 16/02/16; code of compliance received 29/02/16

Complete

Mar 2016

Sub total

25

 

 

 

 

Innes Court

8

·    Erection of tilt panels complete.

·    Concrete floor and foundation in progress.

·    Path works in progress

June 2016

 

Osborne Street

8

·    Site has been secured with perimeter fencing.

·    Excavation and gravel raft complete.

·    Erection of timber framing in progress.

Aug 2016

 

Sub total

16

Currently under construction and due for completion by July 2016.

 

 

TOTAL

41

  On track to achieve the target of 41 new builds in 2015/16.

Table 1.

Priority One: Repair and Reopen Closed Units

5.5       A total of 112 closed social housing units have been repaired and reopened or are scheduled to be re-opened by July 2016.

5.6       Table 2 indicates the programme status for the 2015/2016 financial year.

Project Name

# units

2015 -2016 Programme Status

(as at 29 February 2016)

Complete or Target date

Concord Place

6

Reopened.  Repairs complete June and August 2015.

Complete

Aldwins Courts

11

All 11 closed units returned to service by July 2015.

Complete

Sub total

17

 

 

Concord Place

2

In progress

Jun 2016

Whakahoa Village

3

In Procurement

Jun 2016

Glue Place

2

Planning and approvals stage

Aug 2016

Veronica Place

1

Programme mobilisation commenced - works start March 2016

Aug 2016

Cresselly Place

13

In planning stage

Dec 2016

Mary McLean Place

1

Planning and approvals stage

Jan 2017

Tommy Taylor

13

In procurement - EOI issued February 2016

Mar 2017

Airedale Courts

20

Programme mobilisation commenced - works start March 2016

May 2017

Sub total

55

 

 

TOTAL

72

Completed or scheduled for project commencement by July 2016. 

Table 2.

Priority Two: Complete essential repairs on open units

5.7       Essential repairs have been completed on some 420 social housing units to February 2016, with a further 104 scheduled for completion by November 2016.

5.8       Table 3 indicates the essential repairs programme status for the 2015/2016 financial year.

  

Project name

# units

2015 -2016 Programme Status

(as at 29 February 2016)

Complete or target date

Briggs Row

4

Repairs completed October 2015

Complete

Glue Place

1

Vacant unit repairs completed

Complete

Reg Adams Courts

1

Vacant unit repairs completed

Complete

Sandilands

1

Vacant unit repairs completed

Complete

Concord Place

1

Essential unit repairs completed

Complete

Dover courts

1

Essential unit repairs completed

Complete

Huggins Place

2

Essential unit repairs completed

Complete

Proctor

3

Foundation repairs -complete

Internal repairs deferred until 2018/19

Complete

 

Treddinick Place

2

Essential unit repairs completed

 

Haast Courts

11

Essential unit repairs completed

 

Sandilands

N/A

Ancillary repairs underway. Service repairs completed.

Complete

Sub total

27

 

 

 

 

 

 

Halswell Courts

10

Planning stage

Jun 2016

Airedale courts

30

Programme mobilisation commenced

May 2017

Treddinick Place

3

Under repair

Jun 2016

Avonheath Courts

6

Planning and approvals stage

Aug 2016

Haast Courts

16

Under repair

Aug 2016

Marwick Place

26

Planning and approvals stage

Oct 2016

Veronica Place

36

Works commence March 2016

Aug 2016

Sandilands

24

Planning stage

May - Oct 2016

Clent Lane

19

Planning stage

Nov 2016

Tommy Taylor Courts

12

In procurement

Mar 2017

Knightsbridge Lane

N/A

Procurement Stage - Laneway works and repairs

Apr 2016

Pickering Courts

N/A

Awaiting works start

Jun 2016

Biddick Courts

N/A

Ancillary and services repairs and external painting to 16 units in progress

Apr 2016

Fred Price Courts

N/A

Ancillary repairs complete, essential repairs in planning

Jan 2017

Gloucester Courts

N/A

Planning stage 2 exterior weather tightness - 20 units

Dec 2017

Sub total

182

 

 

 

TOTAL

209

 

 

Table 3.

5.9       Report Cards provide project detail and timelines on all of the new builds, repairs and reopening of closed units, and the essential repairs on open units (refer Attachment 3, Attachment 4 and Attachment 5).

Priority Three: Develop a range of options to repair the balance of the portfolio

5.10    The Social Housing Portfolio had 2,649 units prior to the earthquakes.  The Draft Housing Activity Management Plan 2015-25 Level of Service aims to 'maintain at least 2,366 units by July 2018'.

5.11    Following the Council's consideration of the Housing Asset Optimisation Strategy staff will develop the next stage of rebuild and repair options and priorities.  These options could include proposals to complete full repairs on units that have had interim work completed, complete cosmetic repairs, demolish and replace units that are total constructive losses and rebuild more units.

Demolitions

5.12   The demolition of Red Zone properties under CERA management were fully completed by January 2016.

5.13   A total of 202 units were demolished to the period ending 29 February 2015.

5.14    A further 55 units are in the process of demolition or awaiting approval for demolition.

Project Name

# units

2015 -2016 Programme Status

(as at 29 February 2016)

Complete or Target date

Red Zone Units (Calbourne Courts; Bangor St; Captain Thomas courts; Shoreham courts; Bowie Place)

113

It is CERA's responsibility to complete these demolitions.  Calbourne Courts (26 Units) completed 24 April 2015.  Bangor Street (9 Units) completed end April 2015.  Shoreham Courts (28 Units) demolition of units completed 13 July 2015, removal of foundations completed January 2016.  Captain Thomas Courts (18 units) completed 14 August 2015. Bowie Place (32 units) completed 30 October 2015.

Complete

 

Brougham Village

85

 

Demolition of Blocks G;H;J completed 16 July 2015.

Demolition of Blocks A; b; C; D; E; F & I completed February 2016.

Complete

 

Charles Street

4

Demolition completed 9 October 2015.

Complete

 

Sub total

202

 

 

 

 

Santa Cruz Lane

24

·  Demolition commenced 14 December 2015.

·  Asbestos strip out completed

·  Revised completion date April 2016

·  Landscaping and seeding to be completed post demolition.

April 2016

 

Charles Gallagher Place

7

Approval received. In procurement.

Jul 2016

 

Avonheath Courts

11

Approvals stage

Jul 2016

 

Louisson Courts

13

Approval received. In procurement.

Jul 2016

 

Sub total

55

 

 

 

 

TOTAL

257

Total demolitions completed to date, or approved and scheduled for demolition in the near future.

 

Table 4.

 

 

Attachments

No.

Title

Page

a  

Attachment 1  Social Housing Portfolio Current Status 29 February 2016

90

b  

Attachment 2. Social housing Portfolio Stream 2 Intensification Projects progress 29 February 2016

91

c  

Attachment 3 Social Housing Report Cards - Rebuild (February 2016)

92

d  

Attachment 4 Social Housing Report Cards - Reopen Closed Units (February 2016)

95

e  

Attachment 5 Social Housing Report Cards - Essential Repairs (February 2016)

102

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Claire Milne

Programme Liaison Advisor

Approved By

Jeanette Gower

Carolyn Gallagher

David Adamson

Manager Housing Rebuild & Liaison

Head of Housing

General Manager City Services

  


Communities, Housing and Economic Development Committee

07 April 2016

 

PDF Creator


Communities, Housing and Economic Development Committee

07 April 2016

 

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07 April 2016

 

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07 April 2016

 

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Communities, Housing and Economic Development Committee

07 April 2016

 

 

11.    Safer Christchurch Strategy Annual Report 2014-15

Reference:

16/299452

Contact:

Claire Phillips

claire.phillips@ccc.govt.nz

941 5408

 

 

Purpose of Report

1.1       This report is to present the Safer Christchurch Strategy Annual Report 2014/15 to members of the Community Housing and Economic Development Committee.

 

2.   Staff Recommendations

That the Communities, Housing and Economic Development Committee:

1.         Receive the information in the 2014/15 Safer Christchurch Strategy Annual Report.

 

 

3.   Key Points

3.1       Council reports annually on the outcomes of goals of The Safer Christchurch Strategy on behalf of its partner agencies.

3.2       This is the final Annual Report under the existing strategy.

3.3       The Safer Christchurch Strategy 2016-2021 (currently being refreshed and after consultation), will be finalised in May 2016 to coincide with the city's reaccreditation as a Pan Pacific Safe City.

 

Attachments

No.

Title

Page

a  

Safer Christchurch - Annual Report 2014-2015

114

 

 

Signatories

Author

Claire Phillips

Manager - Community Support Team

Approved By

Jenny Hughey

Mary Richardson

Head of Community Support, Governance & Partnerships

General Manager Customer & Community

  


Communities, Housing and Economic Development Committee

07 April 2016

 

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Communities, Housing and Economic Development Committee

07 April 2016

 

 

12.    Anchor Projects and Major Facilities CHED Report

Reference:

16/297717

Contact:

Peter Vause

Peter.Vause@ccc.govt.nz

9418856

 

 

1.   Purpose of Report

1.1       This report is to provide a monthly status update on the projects being delivered by the Anchor Projects and Major Facilities Unit of the City Services-Vertical Capital Delivery and Professional Services.

 

 

2.   Staff Recommendations

That the Communities, Housing and Economic Development Committee:

1.         Receives the information in this report.

 

 

 

3.   Key Points

3.1       The New Central Library tender has been awarded.

3.2       Metro sports concept design is complete.

3.3       Eastern Sport and Recreation concept design is complete and within budget.

 

4.   Background

4.1       The cost sharing agreement signed between the Crown and the Council forms the basis on each anchor project for cost, funding, delivery responsibility, governance arrangement, ownership, operating cost liability and estimated project completion date.

4.2       The construction of anchor projects as part of the Christchurch Central Recovery Plan.

4.3       Work has been completed at Christchurch Art Gallery and Te Hāpua: Halswell Centre. 

4.4       The Eastern Recreation and Sport Centre, Nga Puna Wai, Old Municipal Chambers and Canterbury Provincial Chambers are in the planning stages.

4.5       The New Hornby Library, South West Pool and South Library are in the investigation stages.

4.6       Consultants have been engaged to begin investigating potential strategies for the repair or restoration of the Old Municipal Chambers.  Preliminary design for repair/restoration of stage 1 of the Canterbury Provincial Chambers has been completed.

 

 

 

 

 

 

 

Graph 1: Anchor Projects & Major Facilities Value ($M) – excludes Infrastructure

 

 

 

5.   Comments

 

5.1       New Central Library:

Tenders for the construction of the new central library closed on 9 December 2015. Tenders are being evaluated and a recommendation for acceptance will be submitted to Council on 10 March 2016.   A philanthropic funding programme is being developed.

 

5.2       Christchurch Town Hall:

CSO/Vbase are working with CCC/WAM to develop design requirements for the Cambridge block, Limes complex, kitchen and former Boaters restaurant. Back of house auditorium, northern and southern promenades jet grouting are now complete. Jet grout column installation is progressing in the foyer and main auditorium space.

 

5.3       Performing Arts Precinct:

The vision has been released publically and sets out what a successful Performing Arts Precinct looks like and a high level roadmap to achieving it.  A benchmark site design and business case are underway with drafts expected end of March 2016.

 

5.4       Convention Centre:

Discussions with PCNZ to consider whether a deal will be done with the preferred development partner is occurring.  Discussions with the preferred operator, Accor, continue.

 

 

 

5.5       Metro Sports Facility:

The architectural team, led by Warren & Mahoney, and engineering team, led by Aurecon were both appointed in December 2015.  A Concept design was complete on 23 March and is currently being reviewed.  AECOM has been appointed as Quantity Surveyor and Project Manager.

 

         5.6      Eastern Recreation and Sport Centre South Library:

 The new facility is being constructed to replace facilities lost at QEII in the earthquakes.  The site was selected by a Community Advisory Group after consideration of a number of different sites in the Burwood/Pegasus area.  The Burwood Pegasus Community Board confirmed the design brief for the facility on 7 December 2015.  The Ministry of Education (MOE) have confirmed QEII Park as the preferred site for the rebuild of the Shirley Boys' and Avonside Girls' High Schools. Engagement on the sale and purchase of land to the MOE is underway with a final decision by Council mid-2016.

 

        5.7      Nga Puna Wai:

                      Responses to RFPs for Design Team, Project Management and Quantity Surveying services have been received and appointments expected in March 2016.

 

        5.8       New Hornby Library:

                      Geotechnical investigations are being planned in Kyle Park and the possibility of utilizing other

                      nearby parks is also being explored.

 

         5.9       South West Pool and Leisure Centre:

                      Information currently being gathered to present to the Board/Council location options to ensure

                      that the final site, costs and risks are clearly identified.

 

         5.10     South Library:

                      The repair options report for the South Library is currently being drafted.       

 

         5.11   Old Municipal Chambers:   

                      Maintenance of the temporary stabilisation measures and the sprinkler system are ongoing to assist in preventing further deterioration of the Old Municipal Chambers. Consultants began to investigate and develop strategies for repair and restoration of the damaged building.

 

         5.12    Canterbury Provincial Chambers:

                      Main activities currently being undertaken are to repair and maintain both temporary and permanent weather protection. Good progress has been made to determine a preferred strategy, programme and costs for reconstruction of the first section of the buildings.  Consultants have started work developing a more detailed design for the first section of the project.   

 

 

6.  Financial Implications

 

6.1       There are no financial implications to the staff recommendation.  The programme funding will be managed under the Crown cost share agreement and through normal Council planning and approval processes as appropriate.

 

 

 

 

Attachments

No.

Title

Page

a  

V14b Anchor Major Projects Elected Member Update 2016-02-31

175

 

 

Signatories

Author

Peter Vause

Development Director

Approved By

David Adamson

General Manager City Services

  


Communities, Housing and Economic Development Committee

07 April 2016

 

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Communities, Housing and Economic Development Committee

07 April 2016

 

 

13     Community Facilities Rebuild Update March 2016

Reference:

16/256655

Contact:

Darren Moses

darren.moses@ccc.govt.nz

021 377023

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Communities, Housing and Economic Development Committee to be informed about the status of the priority projects being delivered by the Community Facilities Rebuild Unit (CFRU) for the month of March 2016.

Origin of Report

1.2       This report is staff generated.

2.   Significance

2.1       Not applicable to this information-only report.

3.   Staff Recommendations

That the Communities, Housing and Economic Development Committee:

1.         Receives the information in this report.

 

 

4.   Key Points

4.1       This information report provides a monthly programme update on some of the key CFRU activities for reporting from February 2016 to mid-March 2016.

4.1.1      A summary of the Community Facilities projects can be found in Attachment One and a summary of the Heritage Facilities can be found in Attachment Two.

4.2       The programme in its entirety is currently scheduled to be completed by December 2018.  This includes all of the new build/rebuild projects and all of the repair schemes.  The programme is also tracking to be delivered within the budget enveloped set by Council in the 2015 -2025 Long Term Plan.

 

5.   Context/Background

5.1       The Council is running a major earthquake repair and rebuild programme, looking at the future of the 1,600 residential and non-residential buildings it owns.  This work is undertaken by the Community Facilities Rebuild Unit.

·   Of these 1,600 facilities, 600 buildings are from Social Housing which are reported separately, leaving the remaining Heritage and Community Facilities for this Committee to consider.

The management of Health and safety on all Community Facility rebuild sites is paramount.  Council is a signatory to the Canterbury Rebuild Safety Charter.  The team are taking all practicable steps to ensure we met all of our requirements under the current and future HSE legislation.  To date, in the current financial year we have recorded nil lost time injuries across the many live construction sites we are accountable for.  The table below is a record of HSE activity on our site for February 2016

 

 

Attachments

No.

Title

Page

a  

CHED Committee 07 April 2016 Community Facilities Rebuild_Attachment ONE Already Approved + Tranche 1 + Tranche 2 Projects

205

b  

CHED Committee 07 April 2016 Community Facilities Rebuild Report Attachment TWO Heritage Programme Update

248

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)    sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii)   adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Darren Moses

Manager Capital Delivery Community

Approved By

David Adamson

General Manager City Services

  


Communities, Housing and Economic Development Committee

07 April 2016

 

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Communities, Housing and Economic Development Committee

07 April 2016

 

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Communities, Housing and Economic Development Committee

07 April 2016

 

 

14.    Housing Operations Monthly Report for February 2016

Reference:

16/287598

Contact:

Bob Hardie

Robert.hardie@ccc.govt

941 6584

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Communities, Housing and Economic Development Committee to be updated on the operations of the Council's Housing Unit for February 2016

Origin of Report

1.2       This report is staff generated to inform the Communities, Housing and Economic Development Committee of key monthly operational activities.

2.   Significance

2.1       The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined as the report relates to ongoing operational activity.

2.1.2   The community engagement and consultation outlined in this report reflect the assessment.

 

3.   Staff Recommendations

That the Communities, Housing and Economic Development Committee:

1.         Receives the information reported.

 

 

 

4.   Key Points

 

4.1       The Housing Unit wait list has remained relatively static in August -December 2015 and reduced in January and February 2016 to 171 applicants.

4.2       The number of annual inspections completed is on target for 100% completion by the end of the financial year.

4.3       As at the end of February 2016 the Housing Unit's occupancy rate remained high at 99.6% and above the annual target of 97%.

4.4       The overall debt including rent arrears and damage debt has decreased as at the end of February 2016compared to January 2016, however it is higher than for the same period last year.  

4.5       The delivery of the tenant social activities program which promotes community development continues to gather momentum with an increased number of activities, an increase in the number of tenants attending activities and an increase in the number of external support agencies involved.

4.6       The Annual Tenant outdoor bowls tournament was held on the 25th February 2016 and was deemed a successful outing with good attendance by tenants.

4.7       The opening of the eighteen new Harman Courts units was held on the 16th February 2016 at Harman Courts and attended by a large number of interested parties.

 

 

5.   Background

 

Figure 1 - Wait list

 

                        

 

 

 

 

5.1       Figure 1 shows the following:

·   The Christchurch City Council wait list over 3 years

·   The total wait list of 171 at the end of February 2016 is lower than in February 2014 and February 2015.

·   The reduction of the wait list from 250 applicants since January 2016 is mainly due to a recently completed review where applicants no longer have a need for housing or have not responded to a request for an update of their housing situation are removed from the wait list.

 

 

 

 

 

 

 

Figure 2 - Housing Applications

 

                        

 

 

 

 

 

5.2       Figure 2 shows the following:

·   The number of Christchurch City Council housing monthly applications completed over three years.

·   There were 30 housing applications completed during February 2016.

·   Housing applications completed in February 2016 were higher than January 2016.   There is no apparent reason for the increased number of applications, although the reduction of applications in January 2016 reflects a seasonal influence.

 

 

 

 

 

 

 

 

 

 

Figure 3 - Housing Priority

 

                        

 

                        

5.3       Figure 3 shows the following:

·   A three year comparison of the number of priority Category A applicants identified for each month.

·   Of the applicants interviewed for the month of February 2016 there were 21 applicants rated as Category A. 

 

 

 

 

 

 

 

 

 

 

 

 

Figure 4 - Inspections

            

                        

 

 

5.4       Figure 4 shows the following:

·   The monthly targets for annual inspections to be completed and the actual monthly inspections completed.

·   A total of 1340 inspections were completed by the end of February 2016.

·   It is anticipated that the annual target of 100% completed annual inspections will be met.

·   This graph does not reflect the number of "other" inspections that are carried out during the year.   "Other" inspections include reactive maintenance, planned maintenance, tenant requests, vacating, pre vacating, letting, pre letting, tenant viewing, disaster, and Residential Tenancies Act breaches.  There are also some ad hoc inspections for various reasons.

 

 

 

 

 

 

 

 

 

 

 

 

Figure 5 - Housing Occupancy

 

                        

 

 

 

 

5.5       Figure 5 shows the following:

·   The occupancy trend for the Housing Unit portfolio.

·   The occupancy rate continues to consistently exceed the target of 97 percent.

·   The occupancy rate for February 2016 was 99.6%.

 

 

 

 

 

 

 

 

 

 

 

Figure 6 - Debt Summary

 

            

 

 

 

5.6       Figure 6 shows the following:

·   The current overall debt owed by current and former tenants.

·   Overall debt has decreased for the month of February 2016 and is slightly higher than for the same period last year.

·   There is always a strong focus on reducing the overall debt using debt management best practise.

 

 

 

 

 

 

 

 

 

 

 

 

 

Activities

 

5.7       The Housing Unit is focused on increasing community well-being in the housing complexes.   There are a number of initiatives in place or being considered to meet this objective.

·   BBQs continued to be held at various housing complexes and there is an annual plan to ensure the all complexes in the portfolio are supported in this way at least once during the financial year.   

·   In February 2016 there were BBQs held at Roimata Place, Halswell Courts, Resolution Place, Feast Place, Lynn Christie Courts, Maurice Carter Courts and Wycola Courts.   There was a good turnout by tenants and support agencies at all of the events.

·   The opening for the eighteen new units at Harman Courts was held which was attended by a large number of interested parties including some of the new tenants.

·   The annual tenant outdoor bowls tournament was held at the Woolston Park Bowling Club and enjoyed by all that attended.

·   There were four tenant organised activities involving 160 tenants at various complexes in the housing portfolio during February 2016.

·   The cessation of smoking programme is continuing for all new and existing tenants and to date almost 30% of tenants have signed tenancy agreements agreeing not to smoke in their unit.

·   The number of tenants joining Neighbourhood Support continues to steadily increase.

 

Head Tenancies

 

5.8       A number of "head" tenancies are in place whereby the Council rents social housing units to organisations who in turn sublet the properties to their clients.  This arrangement supports the provision of tailored support within social housing.  For example, for clients with addiction issues.

5.9         Six organisations manage 50 units under head tenancies as follows:

Head Tenant

Units

Comcare Charitable Trust

5

Emerge Aotearoa  (formerly Richmond NZ)

25

Salvation Army

10

Stepping Stone Trust

6

Vision West

2

Accessible Homes

2

 


 

 

 

Attachments

There are no attachments for this report.

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Robert Hardie

Team Leader Housing Operations

Approved By

Carolyn Gallagher

David Adamson

Head of Housing

General Manager City Services

   

 


Communities, Housing and Economic Development Committee

07 April 2016

 

 

15.  Resolution to Exclude the Public

Section 48, Local Government Official Information and Meetings Act 1987.

 

I move that the public be excluded from the following parts of the proceedings of this meeting, namely items listed overleaf.

 

Reason for passing this resolution: good reason to withhold exists under section 7.

Specific grounds under section 48(1) for the passing of this resolution: Section 48(1)(a)

 

Note

 

Section 48(4) of the Local Government Official Information and Meetings Act 1987 provides as follows:

 

“(4)     Every resolution to exclude the public shall be put at a time when the meeting is open to the public, and the text of that resolution (or copies thereof):

 

             (a)       Shall be available to any member of the public who is present; and

             (b)       Shall form part of the minutes of the local authority.”

 

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows:


Communities, Housing and Economic Development Committee

07 April 2016

 

 

ITEM NO.

GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED

SECTION

SUBCLAUSE AND REASON UNDER THE ACT

PLAIN ENGLISH REASON

WHEN REPORTS CAN BE RELEASED

16

Opawa Road Tender Response

s7(2)(b)(ii), s7(2)(i)

Prejudice Commercial Position, Conduct Negotiations

This report relates to a commercial tender

29 April 2016

Completion of tender process