Burwood/Pegasus Community Board

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Burwood/Pegasus Community Board will be held on:

 

Date:                                     Monday 4 April 2016

Time:                                    4.30pm

Venue:                                 Boardroom, Corner Beresford and Union Streets,
New Brighton

 

 

Membership

Chairperson

Deputy Chairperson

Members

Andrea Cummings

Tim Baker

David East

Tim Sintes

Linda Stewart

Stan Tawa

Glenn Livingstone

 

 

29 March 2016

 

 

 

 

 

Peter Croucher

Community Board Advisor

941 5305

peter.croucher@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Burwood/Pegasus Community Board

04 April 2016

 

 

 


Burwood/Pegasus Community Board

04 April 2016

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

TABLE OF CONTENTS

 

C       1.       Apologies.......................................................................................................................... 4

B       2.       Declarations of Interest................................................................................................... 4

C       3.       Confirmation of Previous Minutes................................................................................. 4

B       4.       Deputations by Appointment........................................................................................ 4

B       5.       Presentation of Petitions................................................................................................ 4   

C       6.       Marshland Road Pedestrian Refuge Island.................................................................. 13

C       7.       Sea Level Rise in New Zealand - Conference Attendance.......................................... 19

B       8.       Burwood/Pegasus Community Board Area Report.................................................... 27

B       9.       Elected Member Information Exchange...................................................................... 34

B       10.     Question Under Standing Orders................................................................................. 34 

 

 


Burwood/Pegasus Community Board

04 April 2016

 

 

1.   Apologies

At the close of the agenda no apologies had been received.

2.   Declarations of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3.   Confirmation of Previous Minutes

That the minutes of the Burwood/Pegasus Community Board meeting held on Monday, 21 March 2016 be confirmed (refer page 5).

4.   Deputations by Appointment

4.1

Ralph Ross, will speak on behalf of the Shirley Residents Association regarding the report at Item 6 which requests the Board to approve the installation of a pedestrian refuge island with kerb build out and 'No Stopping' restrictions on Marshland Road close to its intersection with Hercules Street. 

 

5.   Presentation of Petitions

There were no petitions received at the time the agenda was prepared.  


Burwood/Pegasus Community Board

04 April 2016

 

 

 

Burwood/Pegasus Community Board

Open Minutes

 

 

Date:                                     Monday 21 March 2016

Time:                                    4.30pm

Venue:                                 Boardroom, Corner Beresford and Union Streets,
New Brighton

 

 

Present

Chairperson

Deputy Chairperson

Members

Andrea Cummings

Tim Baker

Glenn Livingstone

Linda Stewart

Stan Tawa

 

 

 

17 March 2016

 

 

 

 

 

Peter Croucher

Community Board Advisor

941 5305

peter.croucher@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

 

The agenda was dealt with in the following order.

 

1.   Apologies

Part C

 

Apologies were received from David East and Tim Sintes.

 

Community Board Resolved BPCB/2016/00026

That the apologies received from David East and Tim Sintes, be accepted.

Chairperson Cummings/Member Baker                                                                                                            Carried

 

2.   Declarations of Interest

Part B

There were no declarations of interest recorded.

3.   Confirmation of Previous Minutes

Part C

Community Board Resolved BPCB/2016/00027

That the minutes of the Burwood/Pegasus Community Board meeting held on Monday, 7 March 2016 be confirmed.

Member Baker/Chairperson Cummings                                                                                                            Carried

 

4.   Deputations by Appointment

Part B

 

4.1       Paul McArdle and Anouk Minnaar

             Paul McArdle and Anouk Minnaar spoke to the Board about the Bikes in Schools programme which is backed by the Bike On New Zealand Charitable Trust to enable children to ride a bike on a regular and equal basis within schools. 

             Liz Weir, Principal and Paul Wilkinson, Deputy Principal of Rawhiti School were also introduced.  Ownership of the track and equipment will be with the school, as will responsibility for maintenance and insurance.

             A funding request will be coming to the Board to assist with this community facility.  The deputation hoped this will be a flagship project for Christchurch.

             The Chairperson thanked the deputation representatives.

 

4.2       Andy Kai Fong, Founding Principal, Haeata/Aranui Community Campus

             Andy Kai Fong, who has recently commenced at Haeata/Aranui Community Campus as Founding Principal, introduced himself to the Board and provided an update on the campus project including community engagement with students, parents and principals from other schools and an explanation of the private public partnership model.

             The Chairperson thanked Andy Kai Fong for his deputation and invited him to provide a further update to the Board in six months.

5.   Presentation of Petitions

Part B

There was no presentation of petitions.

6.   Staff Briefings

         6.1          Andrew Rutledge, Head of Parks Unit

                                      Andrew gave an in-depth explanation of monitoring reports and independent auditing which is undertaken to ensure that contractors working across the city meet their contractual obligations.  An online tool will eventually be available for the public to monitor maintenance progress at each park.  Community Support, Governance and Partnerships staff will be given access immediately to enable them to provide information to the Board on request. 

 

                         Andrew undertook to circulate to the Board, the Annual Parks Maintenance Programme.

         6.2          Kent Summerfield, Senior Project Manager, Community Facilities

                                      Kent provided the Board with an update on the Aranui Wainoni Community Centre and showed a number of photographs which outlined the progress of the new build.

 

Glenn Livingstone left the meeting at 5.47pm.

Glenn Livingstone returned to the meeting at 5.52pm.

7.   Burwood/Pegasus Community Board Youth Development Fund 2015/16 - Papanui High School Girls - New Zealand Secondary Schools National Futsal Tournament

         The Board considered applications for funding from its 2015/16 Youth Development Fund from the Papanui High School Girls' Futsal Team towards the attendance of Nicola Jackson, Ella Jackson, Cody Taylor, Loren Baker, Katy de Their-Pinker and Lorraine Hayes at the New Zealand Secondary Schools Futsal Tournament to be held in Wellington on 5 and 6 April 2016.

 

           The Board was advised that as there were sufficient funds in the Youth Development Fund to cover the allocation of $1,500 it would not be necessary to make a transfer from the Discretionary Response Fund.

 

 

 

Staff Recommendations

That the Burwood/Pegasus Community Board:

1.         Approves the transfer of $1,500 from the Boards' Discretionary Funding to the 2015/16 Youth Development Fund.

2.         Approves a grant of $1,500 to the Papanui High School Girls Futsal Team towards the attendance of Nicola Jackson, Ella Jackson, Cody Taylor, Loren Baker, Katy de Their-Pinker and Lorraine Hayes at the New Zealand Secondary Schools Futsal Tournament to be held in Wellington on 5 and 6 April 2016.

 

 

Community Board Resolved BPCB/2016/00028

Community Board Decisions under Delegation

Part C

That the Burwood/Pegasus Community Board:

1.         Approves a grant of $1,500 from the Burwood/Pegasus Community Board 2015/16 Youth Development Fund to the Papanui High School Girls' Futsal Team towards the attendance of Nicola Jackson, Ella Jackson, Cody Taylor, Loren Baker, Katy de Their-Pinker and Lorraine Hayes at the New Zealand Secondary Schools Futsal Tournament to be held in Wellington on 5 and 6 April 2016.

Member Tawa/Chairperson Cummings                                                                                                             Carried

 

8.   Burwood Pegasus Community Board Discretionary Response Fund 2015/16 New Brighton Project Inc.

 

Staff Recommendation

The Board considered the application for funding from its 2015/16 Discretionary Response Fund to New Brighton Project Inc. towards the Blanket Bank Project and resolved to adopt the staff recommendation.

 

Community Board Decided BPCB/2016/00029

Community Board Decisions under Delegation

Part C

That the Burwood/Pegasus Community Board:

1.         Approves a grant of $2,392 from the Burwood/Pegasus Community Board 2015/16 Discretionary Response Fund to New Brighton Project Inc. towards the Blanket Bank Project.

Member Baker/Chairperson Cummings                                                                                                            Carried

 

9.   Names for Reserves Vested Through Subdivisions

 

The Board considered the report on proposed reserve names and proposed classifications of the reserves arising from local subdivisions.

 

Staff Recommendations

That the Burwood/Pegasus Community Board:

1.         Recommends to Council to approve the proposed reserve names as specified in Attachment one.

             2.         Recommends to Council to approve the proposed classification of the reserves as per              Reserves Act 1977 s16(2A) specified in Attachment One to the report in the Agenda.

 

There were no decisions made under delegation.

 

Community Board Decided BPCB/2016/00030

Part A

That the Council:

1          Resolves to approve the proposed reserve names as specified in Attachment One.

2.         Resolves to approve the proposed classification of the reserves as per the Reserves Act 1977 s16(2A) specified in Attachment One.

Member Tawa/Member Livingstone                                                                                                                  Carried

 

10. Parkwood Place - No Stopping Restrictions

 

Staff Recommendations

The Board considered a report seeking approval of changes to the 'No Stopping' restrictions in Parkwood Place and resolved to adopt the staff recommendations.

 

Community Board Resolved BPCB/2016/00031

Community Board Decisions under Delegation

Part C

That the Burwood/Pegasus Community Board:

1.         Revokes all existing parking restrictions on the south east side of Parkwood Place commencing at its intersection with Queenspark Drive and extending in a southerly direction for a distance of 54 metres.

2.         Revokes all existing parking restrictions on the north west side of Parkwood Place commencing at its intersection with Queenspark Drive and extending in a southerly direction for a distance of 12 metres.

3.         Resolves that the stopping of vehicles be prohibited at any time on the south east side of Parkwood Place commencing at its intersection with Queenspark Drive and extending in a southerly direction for a distance of 19 metres.

4.         Resolves that the stopping of vehicles be prohibited at any time on the north west side of Parkwood Place commencing at its intersection with Queenspark Drive and extending in a southerly direction for a distance of 19 metres.

Chairperson Cummings/Member Baker                                                                                                            Carried

 

 

11. Golf Links Road - Motorcycle Parking

 

Staff Recommendations

The Board considered a report seeking approval for the proposed installation of motorcycle parking on the east side of Golf Links Road and resolved to adopt the staff recommendations. 

 

Community Board Resolved BPCB/2016/00032

Community Board Decisions under Delegation

Part C

That the Burwood/Pegasus Community Board:

1.         Revokes all the existing parking restrictions and stopping restrictions on the east side of Golf Links Road commencing at a point 127 metres north of its intersection with New Brighton Road and extending in a northerly direction for a distance of 6 metres.

2.         Resolves that a 'Motorcycle Park' be installed on the east side of Golf Links Road commencing at a point 127 metres north of its intersection with New Brighton Road and extending in a northerly direction for a distance of 6 metres.

Member Baker/Member Tawa                                                                                                                             Carried

 

 

12. Bassett Street Proposed - No Stopping Restrictions

 

Staff Recommendations

The Board considered a report seeking approval for the installation of 'No Stopping' restrictions on Bassett Street and resolved to adopt the staff recommendations.

 

Community Board Decided BPCB/2016/00033

Community Board Decisions under Delegation

Part C

That the Burwood/Pegasus Community Board:

1.         Approves that any parking or stopping restrictions on the eastern side of Bassett Street commencing at a point 186 metres north of its intersection with New Brighton Road and extending in a northerly direction for a distance of 60 metres be revoked.

2.         Approves that any parking or stopping restrictions on the western side of Bassett Street commencing at a point 155 metres north of its intersection with New Brighton Road and extending in a northerly direction for a distance of 27 metres be revoked.

3.         Approves that the stopping of vehicles be prohibited at any time on the eastern side of Bassett Street commencing at a point 186 metres north of its intersection with New Brighton Road and extending in a northerly direction for a distance of 60 metres.

4.         Approves that the stopping of vehicles be prohibited at any time on the western side of Bassett Street commencing at a point 155 metres north of its intersection with New Brighton Road and extending in a northerly direction for a distance of 27 metres.

Member Livingstone/Chairperson Cummings                                                                                                Carried

 

 

13. Burwood/Pegasus Community Board Area Report

 

13.1    Sensory Garden

 

             The Board had previously received an information presentation from Kelly Dugan of SmileDial New Zealand on his proposal to establish a sensory garden in the Rawhiti Domain adjacent to the community garden.  In order for staff to progress the request, an indication of support from the Board was required.

 

 

Community Board Resolved BPCB/2016/00034

Community Board Decisions under Delegation

Part C

That the Burwood/Pegasus Community Board:

1.         Supports in principle the proposal by SmileDial to establish a sensory garden adjacent to the community garden in the Rawhiti Domain.

Chairperson Cummings/Member Tawa                                                                                                             Carried

 

 

 

13.2    Conference - Managing the Sea Level Rise in New Zealand

             Staff requested an indication of interest for Board members to attend the Managing the Sea Level Rise in New Zealand Conference on 8 April 2016, noting that if there was interest a report would be presented to the next meeting seeking formal approval of attendance.  Interest for members to attend was indicated.

 

14. Elected Member Information Exchange

Part B

14.1    Representation Review Submissions

             The Board's submission and appeal on the Council's Final Representation Review Proposal had been well received by the Local Government Submission Decisions Hearing Panel.  

14.2    New Brighton Library

             Staff are currently assessing a temporary replacement for when the New Brighton Library is closed for repairs.

14.3    Toilets in Shaw Avenue

             At the request of the Board, staff undertook to establish what the plans were for the maintenance/retention of the public toilets at 179 Shaw Avenue. 

15. Questions Under Standing Orders

Part B

There were no questions under standing orders at this meeting.

 

 

   

Meeting concluded at 6.35pm.

 

CONFIRMED THIS 4TH DAY OF APRIL 2016

 

Andrea Cummings

Chairperson

   


Burwood/Pegasus Community Board

04 April 2016

 

 

6         Marshland Road Pedestrian Refuge Island

Reference:

16/37353

Contact:

Luke Morley

N/A

03 941 8999

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Burwood/Pegasus Community Board to approve the installation of a pedestrian refuge island with kerb build out and 'No Stopping' restrictions on Marshland Road close to its intersection with Hercules Street.  Refer to Attachment A.

1.2       A version of this report will also be presented to the Shirley/Papanui Community Board due to proposed location on Marshland Road being a boundary between the two City Wards.

Origin of Report

1.3       This report is staff generated after observations of pedestrians crossing Marshland Road in the vicinity of Hercules Street to access the Palms Mall and the adjacent Shirley Library and Service Centre.

2.   Significance

2.1       The decision(s) in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by comparing factors relating to this decision against the criteria set out in the Councils Significance and Engagement Policy.

2.1.2   The community engagement and consultation outlined in this report reflect the assessment.

 

3.   Staff Recommendations

That the Burwood/Pegasus Community Board:

1.         Approves that a central pedestrian refuge island with associated kerb extensions be constructed on Marshland Road close to its intersection with Hercules Street in accordance with Attachment A.

 

 

4.   Key Points

4.1       This report supports the Council's Long Term Plan (2015 - 2025):

4.1.1   Activity: Road Operations

·     Level of Service: 10.0.31 Protect vulnerable users - minimise the number of fatal crashes involving pedestrians and cyclists

4.2       The following feasible options have been considered:

·     Option 1 - Install a pedestrian refuge island with kerb build out and 'No Stopping' restrictions on Marshland Road close to its intersection with Hercules Street (preferred option)

·     Option 2 - Do Nothing

4.3       Option Summary - Advantages and Disadvantages (Preferred Option)

4.3.1   The advantages of this option include:

·     Improves safety for pedestrians wishing to cross Marshland Road at this point 

·     Reduction in crossing distance with the installation of a build out

·     Central Refuge Island gives pedestrians a safe place to wait when crossing the road in two stages.

4.3.2   The disadvantages of this option include:

·     Removes some unrestricted parking on the western side of Marshland Road outside No.29

·     Shortens the available left turn lane into The Palms Mall.

 

5.   Context/Background

Background

5.1       A pedestrian refuge on Marshland Road at Hercules Street has been identified as a priority because of the difficulty pedestrians have crossing the road due to the width, and the high traffic volume of Marshland Road.  This creates a poor level of service for those living west of Marshland Road wishing to visit the mall/library.

5.2       A recent pedestrian survey revealed that 53 pedestrians crossing Marshland Road in the vicinity of Hercules Street between 4pm and 5pm with 8 of these being children.

Site Information

5.3       Marshland Road is a minor arterial and carries around 17000 vehicles a day.  The road width is 18 metres in this location.  The Palms Mall has a left turn lane that starts opposite Hercules Street on the east side of Marshland Road and continues to the signals approximately 90 metres south of this location leading to the car park.

5.4       The Shirley Library and Service Centre are also located opposite Hercules Street and they have a footpath adjacent which also allows access through to The Palls Mall.

5.5       The nearest pedestrian facilities for people wishing to cross over Marshland Road are at the entrance to The Palms car park building located 96 metres south of the proposed pedestrian refuge facility.

5.6       The proposed location has been chosen due to it being on the desire line for pedestrians who cross here wishing to access The Palms Mall and/or The Shirley Library and Service Centre.

5.7       The proposed build out on the north side will reduce the crossing distance and the pedestrian refuge will provide a waiting haven in the centre of the road, allowing pedestrians to cross the road in two stages; only having to deal with traffic approaching from one direction.

6.   Option 1 - Install a pedestrian refuge island and kerb build-out on Marshland Road close to Hercules Street (preferred)

Option Description

6.1       To install a pedestrian refuge in the existing painted median on Marshland Road close to its intersection with Hercules Street along with the installation of a kerbed build out on the eastern side of Marshland Road to reduce the crossing distance.

Significance

6.2       The level of significance of this option is low, consistent with section 2 of this report.  Engagement requirements for this level of significance are consistent with this level.

Impact on Mana Whenua

6.3       This option does not involve a significant decision in relation to land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Māori, their culture and traditions.

Community Views and Preferences

6.4       Community engagement on the Marshland Road, Shirley, Pedestrian Refuge Installation was undertaken from Wednesday 17 February to Wednesday 2 March 2016.

6.5       A total of 140 leaflets were hand delivered to Marshland Road (between Hammersley Avenue and Shirley Road). The leaflet was also sent to 51 key stakeholders and 54 absentee owners.

6.6       During the course of the engagement, Council received comments and feedback from one individual resident, one former Resident's Group representative and two organisational representatives. Two respondents were in support of the safety improvements and two did not state their preference. 

6.7       Submissions were received from Wednesday 17 February to Wednesday 2 March 2016, with four responses received.

6.8       Two respondents were in support of the safety improvements. Their feedback included:              -   Overjoyed about the pedestrian crossing. There are a lot of elderly that live around                      there and it is so dangerous walking through the car park.                                                            -           More than happy. They are fully supportive.

6.9       Two respondents did not state their preference and included the following feedback:                    -    Concerns about the design having the grab rails in the middle of the refuge which is an                obstacle to visually impaired people using the crossing.                                                                           -           Concerns that buses will create visibility issues for pedestrians using the refuge. Could                        the bus stop and pedestrian refuge locations be swapped outside the service centre?

6.10    Project team response: 

We are in the process of updating the CSS (Construction Standard Specifications). We will remove the centre rail and place the pedestrian hold rails on each side of the pedestrian island.

Relocating the bus stop was investigated prior to this design but was discounted due to site constraints including impacts on turning movements into Alma Place and Hercules Street and existing footpath widths.

 

Alignment with Council Plans and Policies

6.11    This option is consistent with Council’s Plans and Policies

Financial Implications

6.11.1 Cost of Implementation - Around $55,000.00

6.11.2 Maintenance / Ongoing Costs - Covered under the Area Maintenance Contract and the effect will be minimal to the overall asset.

6.11.3 Funding source - Traffic Operations Budget

Legal Implications

6.12    Part 1, Clause 5 of the Christchurch City Council Traffic and Parking Bylaw 2008 provides the Council with the authority to install parking restrictions by resolution.

6.13    Community Boards have delegated authority from the Council to exercise the delegations as set out in the Register of Delegations.  The list of delegations for the Community Boards includes the resolution of parking restrictions, traffic control devices, traffic islands and pedestrian crossings.

6.14    The installation of any signs and/or markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.

Risks and Mitigations

6.15    Not applicable

Implementation

6.16    Implementation dependencies  - Approval by both Community Boards

6.17    Implementation timeframe - It is intended to implement before the end of this financial year 30th June 2016

Option Summary - Advantages and Disadvantages

6.18    This is the preferred option as it allows pedestrians already crossing in this location to cross with increased safety and will raise awareness to motorists that they can expect pedestrians to be crossing at this location.  There are no known disadvantages.

7.   Option 2 - Do Nothing

Option Description

7.1       The road remains as it is. - Do Nothing

Significance

7.2       The level of significance of this option is low, consistent with section 2 of this report.  Engagement requirements for this level of significance are consistent.

Impact on Mana Whenua

7.3       This option does not involve a significant decision in relation to land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Māori, their culture and traditions.

Community Views and Preferences

7.4       No feedback supported this option and this option would not deliver the required pedestrian safety improvements.

Alignment with Council Plans and Policies

7.5       This option is inconsistent with the Council's Plans and Policies because it does not address pedestrian safety issues.

Financial Implications

7.6       Cost of Implementation - Not Applicable

7.7       Maintenance / Ongoing Costs - Not Applicable

7.8       Funding source - Not Applicable

Legal Implications

7.9       Not Applicable

Risks and Mitigations

7.10    Not Applicable

Implementation

7.11    Implementation dependencies  - Not Applicable

7.12    Implementation timeframe - Not Applicable

Option Summary - Advantages and Disadvantages

7.13    This is not the preferred option as it doesn't address a known pedestrian safety issue.

 

Attachments

No.

Title

Page

a  

Marshland Road at Hercules Street Plan (16/266461)

18

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)    sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii)   adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Authors

Luke Morley

Steve Parry

Steffan Thomas

Traffic Engineer

Manager Traffic Operations

Operations Manager

Approved By

Chris Gregory

David Adamson

Head of Transport

General Manager City Services

  


Burwood/Pegasus Community Board

04 April 2016

 

PDF Creator


Burwood/Pegasus Community Board

04 April 2016

 

 

7.        Sea Level Rise in New Zealand - Conference Attendance

Reference:

16/314838

Contact:

Peter Croucher

Peter.croucher@ccc.govt.nz

941 5305

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Burwood/Pegasus Community Board to consider supporting members to attend the Sea Level Rise in New Zealand Conference in Auckland on Friday 8 April 2016.

Origin of Report

1.2       This report is staff generated.

2.   Significance

2.1       The decision(s) in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the low number of people affected and/or with an interest.

 

3.   Staff Recommendations

That the Burwood/Pegasus Community Board:

1.         Consider approving the attendance of Board members at the Sea Level Rise in New Zealand Conference in Auckland on Friday 8 April 2016.

2.         Note that the cost of attendance, including airfares is approximately $745 including GST per member attending.

 

4.   Key Points

4.1       This report supports the Council's Long Term Plan (2015 - 2025):

4.1.1   Activity: Strategic Planning and  Policy

·     Level of Service: 17.0.30 Provision of strategic advice on the natural environment issues facing the city

4.2       The following feasible options have been considered:

·     Option 1 - Attendance at the Conference (preferred option)

Option 2 - Non attendance at the Conference.

4.3       Option Summary - Advantages and Disadvantages (Preferred Option)

4.3.1   The advantages of this option include:

·     Provides an opportunity for the Community Board members attending to receive information on effective adaptation strategies to manage the impact of sea level rise in New Zealand.

4.3.2   The disadvantages of this option include:

·     Expenditure of operational funding of $745 including GST per attending member.

 

5.   Context/Background

Summary

5.1       This high level conference brings together international experts, as well as New Zealand leading policy makers, scientists and key industry representatives, to showcase effective adaptation strategies to manage the impact of sea level rise in New Zealand. The conference outline is attached.

6.   Option 1 - Attendance at the Conference (preferred)

Option Description

6.1       To nominate Community Board members to attend the Sea Level Rise in New Zealand Conference.

Significance

6.2       The level of significance of this option is low consistent with section 2 of this report.  There is no engagement requirement for this level of significance.

Impact on Mana Whenua

6.3       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

6.4       The community are not specifically affected by this option.

Alignment with Council Plans and Policies

This option is consistent with Council’s Plans and Policies.

Financial Implications

6.5       Cost of Implementation is approximately $745 including GST per attending member

6.6       Funding source - Currently there is an unallocated budget of $3,056 in the Board's operational funding for training and conferences.

Legal Implications

6.7       There are no legal implications.

Risks and Mitigations

6.8       There are no risks or mitigations.

Implementation

6.9       Implementation dependencies - To achieve the early bird conference registration discounts, bookings must be made by 31 March 2016.  To achieve this saving, tentative bookings have been made in advance for those members who have already expressed an interest. It is possible to send substitute delegates.

Option Summary - Advantages and Disadvantages

6.10    The advantages of this option include:

Provides an opportunity for the Community Board members attending to receive information on effective adaptation strategies to manage the impact of sea level rise in New Zealand.

6.11    The disadvantages of this option include:

·   Expenditure of operational funding of $745 including GST per attending member.

7.   Option 2 - To Not Attend the Conference

Option Description

7.1       To not nominate Community Board Members to attend the Sea Level Rise in New Zealand Conference.

Significance

7.2       The level of significance of this option is low consistent with section 2 of this report.  Engagement requirements for this level of significance are nil.

Impact on Mana Whenua

7.3       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

7.4       The community are not specifically affected by this option.

Alignment with Council Plans and Policies

7.5       This option is consistent with Council’s Plans and Policies.

Financial Implications

7.6       There is no cost of Implementation.

Legal Implications

7.7       There are no legal implications.

Risks and Mitigations

7.8       There are no risks or mitigations.

Implementation

7.9       There are no implementation dependencies or timeframes involved.

Option Summary - Advantages and Disadvantages

7.10    This is not the preferred option because it does not provide an opportunity for the Community Board to be represented at the Sea Level Rise in New Zealand Conference.

 

Attachments

No.

Title

Page

a  

Sea Level Rise in New Zealand Conference Outline

23

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Peter Croucher

Community Board Advisor

Approved By

Gary Watson

Manager Community Governance - Burwood/Pegasus

  


Burwood/Pegasus Community Board

04 April 2016

 

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Burwood/Pegasus Community Board

04 April 2016

 

 

8.        Burwood/Pegasus Community Board Area Report

Reference:

16/329246

Contact:

Peter Croucher

Peter.croucher@ccc.govt.nz

941 5305

 

 

1.   Consultation Calendar

There are no current consultations in the Burwood-Pegasus ward.

2.   Funding Update

The Board Funding Update for 2015/16 is attached.

3.   New Brighton Road (Pratt Street to New Brighton Roundabout)

On 7 March 2016, the Board noted that the New Brighton Road red zone closure from Pratt Street to the New Brighton roundabout was marked as temporary.  The Board requested staff to provide clarification on plans for this section of New Brighton Road.

         The closure remains as temporary pending key decisions.  Currently the stop bank is in the middle of the road.  There is no firm decision at this stage on whether or not the road will be incorporated onto a stop bank or re-routed through the red zone.  There is no information around when this matter will be resolved.

4.   Report on Customer Service Requests

4.1       Please find attached a summary of Customer Service Requests for February 2016 for the Ward and a comparison for all Wards. 

4.2       Staff hold a detailed breakdown of these statistics which can be made available on request.

 

5.   Staff Recommendations

That the Burwood/Pegasus Community Board:

1.         Receive the report.

 

 

Attachments

No.

Title

Page

a  

2015/16 Funding Update

28

b  

Customer Service Requests - Burwood-Pegasus Ward

29

c  

Customer Service Requests - comparisons for all Wards

30

 

 

Signatories

Author

Peter Croucher

Community Board Advisor

  


Burwood/Pegasus Community Board

04 April 2016

 

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Burwood/Pegasus Community Board

04 April 2016

 

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Burwood/Pegasus Community Board

04 April 2016

 

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Burwood/Pegasus Community Board

04 April 2016

 

 

9.    Elected Member Information Exchange

 

This item provides an opportunity for Board Members to update each other on recent events and/or issues of relevance and interest to the Board.

 

 

 

10.  Question Under Standing Orders

 

Any member of the local authority may at any meeting of the local authority at the appointed time, put a question to the Chairperson, or through the Chairperson of the local authority to the Chairperson of any standing or special committee, or to any officer of the local authority concerning any matter relevant to the role or functions of the local authority concerning any matter that does not appear on the agenda, nor arises from any committee report or recommendation submitted to that meeting.

 

Wherever applicable, such questions shall be in writing and handed to the Chairperson prior to the commencement of the meeting at which they are to be asked.