Akaroa/Wairewa Community Board

Open Minutes

 

 

Date:                                     Wednesday 13 April 2016

Time:                                    9.30am

Venue:                                  Little River Service Centre,
4238 Christchurch-Akaroa Road, Little River

 

 

Present

Chairperson

Deputy Chairperson

Members

Pam Richardson

Lyndon Graham

Janis Haley

Bryan Morgan

Andrew Turner

 

 

5 April 2016

 

 

 

 

 

Liz Carter

Community Board Advisor

941 5682

liz.carter@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Akaroa/Wairewa Community Board

13 April 2016

 

Part A         Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

The agenda was dealt with in the following order.

 

1     Apologies

 

Part C

An apology for absence was received and accepted from Maria Bartlett.

2.    Declarations of Interest

Part B

 

Janis Haley declared an interest in Item 10 in relation to Akaroa District Promotions' application for funding.

3.    Confirmation of Previous Minutes

Part C

Community Board Resolved AWCB/2016/00019

That the minutes of the Akaroa/Wairewa Community Board meeting held on Tuesday, 8 March 2016 be confirmed, subject to the following alteration:

Page 9 - Member Bartlett left the meeting at 12.03pm and returned at 12.07pm.

Member Graham/Member Turner                                                                                           Carried

 

4.    Deputations by Appointment

Part B

4.1      Akaroa Heritage Festival Society

Hollie Hollander and Margaret Moir, on behalf of the Akaroa Heritage Festival Society, spoke to the Board regarding the French Festival, and sought the Board's support for the following:

1.        That it support Frenchfest and the funding application that has been lodged with the Christchurch City Council Major Events Funding seeking a significant grant for the 2017 Frenchfest.

2.        Regular contact and discussion between the Frenchfest Committee and Councillor Andrew Turner leading up to the Frenchfest.

Board Comment

 

The Board agreed to write a letter of support to the Akaroa Heritage Festival Society to assist the Society with any funding it may seek.

 

The Board also suggested a number of steps that could assist the Frenchfest organisers, including:

            Ÿ    meeting with Council Events Team staff to seek expert guidance.

            Ÿ    making a deputation to the Events and Festivals Working Group.

            Ÿ    meeting with organisers of Lyttelton's Festival of Lights to seek advice.

            Ÿ    having a community brainstorming session to try and gather support from community members and local businesses.

 

Community Board Resolved AWCB/2016/00020

That the Akaroa/Wairewa Community Board:

1.        Supports the Frenchfest in principle and agrees to work with the Akaroa Heritage Festival Society Committee and Council groups to establish a process for the French Festival.

Member Richardson/Member Morgan                                                                                   Carried

Ms Hollander and Mrs Moir were thanked for their deputation.

 

4.2      Chris Bleasdale

Chris Bleasdale spoke to the Board in support of the proposed road naming for Leonardo Lane, in Le Bons Bay.

Refer Item 5 of these minutes.

       Mr Bleasdale was thanked for his deputation.

10. Proposed Road Names - Leonardo Lane

 

The Board considered a report to approve the proposed road name of Leonardo Lane in Le Bons Bay.  The Board noted that the report was generated via a request from a resident of the road, rather than generated as a result of a subdivision, as had been stated in the report.

 

Community Board Resolved AWCB/2016/00021

Community Board Decisions under Delegation (Original Staff Recommendation Accepted without Change)

Part C

That the Akaroa/Wairewa Community Board approve the name Leonardo Lane for the road which runs off Le Bons Valley Road, adjacent to number 53 Le Bons Valley Road.

Member Morgan/Member Graham                                                                                          Carried

 

5.    Presentation of Petitions

Part B

There was no presentation of petitions.  

 

6.    Akaroa Museum Advisory Committee

 

The outcomes of the Akaroa Museum Advisory Committee meeting held on Monday 21 March 2016 were submitted to the Board for its information.

 

Staff Recommendations

That the Akaroa/Wairewa Community Board receive the minutes of the Akaroa Museum Advisory Committee meeting held on Monday 21 March 2016.

 

 

Community Board Resolved AWCB/2016/00022

Community Board Decisions under Delegation

Part B

That the Akaroa/Wairewa Community Board receive the minutes of the Akaroa Museum Advisory Committee meeting held on Monday 21 March 2016 and agree that the Chairman should send a letter of thanks to the Friends of the Akaroa Museum for its donation of $20,000 to the exhibition re‑fit programme, and for its continuing support of the Museum.

Member Richardson/Member Haley                                                                                         Carried

 

7.    Reserve Management Committees

 

Minutes of the Stanley Park, Robinsons Bay and Duvauchelle Reserve Management Committees' meetings were submitted to the Board for its information.

The Board acknowledged the work of Dawn Turner, who had recently resigned as Secretary/Treasurer of the Duvauchelle Reserve Management Committee, after many years of volunteer service.  It was agreed that the Chairman should write Mrs Turner a letter acknowledging her outstanding contribution over that time.

 

Community Board Resolved AWCB/2016/00023

Community Board Decisions under Delegation (Original Staff Recommendation Accepted without Change)

Part B

2.1         That the Akaroa/Wairewa Community Board receive the minutes of the following Reserve Management Committee meetings:

-                      Stanley Park Reserve Management Committee - 4 February 2016

-                      Robinsons Bay Reserve Management Committee - 21 February 2016

-                      Duvauchelle Reserve Management Committee - 14 March 2016

2.2      That the Akaroa/Wairewa Community Board approve the appointment of Julian Calcutt to the Robinsons Bay Reserve Management Committee.

Member Haley/Member Turner                                                                                                 Carried

 

8.    Community Organisations' Reports

 

Minutes of Community Organisations were submitted to the Board for its information.

 

Community Board Resolved AWCB/2016/00024

Community Board Decisions under Delegation (Original Staff Recommendation Accepted without Change)

Part B

That the Akaroa/Wairewa Community Board receive the minutes of the Orton Bradley Park Trust Board held on 7 December 2015 and the Banks Peninsula Water Management Zone Committee held on 16 February 2016.

Member Haley/Member Turner                                                                                                 Carried

 

Meeting adjourned for morning tea at 10.31am

The meeting reconvened at 10.50am

11. Akaroa/Wairewa Community Board Discretionary Response Fund Report 13 April 2016

 

The Board considered a report for funding from its 2015/16 Discretionary Response Fund from Akaroa Craft Group, Akaroa District Promotions, Le Bons Bay Environmental Education Trust and the Gaiety Trust.

Board Comments
The Board discussed the application from the Gaiety Trust and its low priority for funding.  In approving the application Board members wanted to acknowledge the amount of work that Trust members had contributed towards the restoration and refurbishment of The Gaiety.

 

Staff Recommendations

That the Akaroa/Wairewa Community Board:

1.    Approve the application to the 2015/16 Discretionary Response Fund from the Akaroa Craft Group for $230 towards Lighting Equipment.

2.    Approve the application to the 2015/16 Discretionary Response Fund from Akaroa District Promotions for $400 towards the End of Season Cruising Out Party.

3.    Approve the application to the 2015/16 Discretionary Response Fund from Le Bons Bay Environmental Education Trust for $4,000 towards the Le Bons Bay Environmental Education and Cultural Centre.

4.    Consider the application to the 2015/16 Discretionary Response Fund from the Gaiety Trust for $500 towards the Gaiety Re-Opening Celebrations.

 

 

Community Board Resolved AWCB/2016/00025

Community Board Decisions under Delegation

Part C

That the Akaroa/Wairewa Community Board:

1.    Approve the application to the 2015/16 Discretionary Response Fund from the Akaroa Craft Group for $230 towards Lighting Equipment.

2.    Approve the application to the 2015/16 Discretionary Response Fund from Akaroa District Promotions for $400 towards the End of Season Cruising Out Party.

3.    Approve the application to the 2015/16 Discretionary Response Fund from Le Bons Bay Environmental Education Trust for $5,000 towards the Le Bons Bay Environmental Education and Cultural Centre.

4.    Approve the application to the 2015/16 Discretionary Response Fund from the Gaiety Trust for $500 towards the Gaiety Re-Opening Celebrations, noting the staff recommendation to decline the application, and the Board's intention that this decision should not be seen as a precedent for the funding of fund-raising activities.

Member Turner/Member Graham                                                                                             Carried

 

9.    Staff Briefings

 

Jenny Hughey, Head of Community Support, Governance and Partnership, briefed the Board on the work of the Unit.

The Board noted the information supplied during the staff briefing.

 

Member Morgan left the meeting at 11:37 am, during discussion of Item 12.

Member Morgan returned to the meeting at 11:41 am.

 

12. Akaroa/Wairewa Board Projects Fund Report - April 2016

 

The Board considered a report for Board projects to the 2016/16 Strengthening Communities Fund.

 

Community Board Resolved AWCB/2016/00026

Community Board Decisions under Delegation (Original Staff Recommendation Accepted without Change)

Part C

That the Akaroa/Wairewa Community Board:

1.        Nominate Community Board Newsletter and other media for $2,000 as a Board project to be considered for funding from the Akaroa/Wairewa 2016/17 Strengthening Communities Fund.

2.        Nominate Neighbourhood week for $1,000 as a Board project to be considered for funding from the Akaroa/Wairewa 2016/17 Strengthening Communities Fund.

3.        Nominate ANZAC Day Services for $1,200 as a Board project to be considered for funding from the Akaroa Wairewa 2016/17 Strengthening Communities Fund.

Member Richardson/Member Haley                                                                                         Carried

 

 

Member Morgan left the meeting at 12:04 pm, and was not present for Items 13, 14 and 15.

 

13. Akaroa/Wairewa Community Board Area Report

 

The Board received the information itemised in the Area Report, and discussed the following matters:

Ÿ          Freedom Camping - Deputation to Regulation and Consents Committee
The Board agreed  on its presentation  to the Regulation and Consents Committee in response to the report on the operation of Freedom Camping over the 2015/2016 season, including seeking a wider review of the Freedom Camping Bylaw and asking for the limitations on local infrastructure to be taken into account when considering any sites to be formally designated for freedom camping.

           

Ÿ          Seminar - Friday 29 April - Civic Offices
The Board agreed to hold a workshop on Friday 29 April at the Civic Offices to discuss its Annual Plan 2016 submission and requested briefings be arranged on the restoration of the French Farm toilets, Health and Safety implications for Reserve Management Committee members, issues with the BP Meats site and progress with cemetery expansion in Akaroa.

 Ÿ         Awa-iti Domain Tennis/Netball Courts
The Board noted this project for inclusion in its submission to the Annual Plan 2016, possibly as a public/private partnership.

 

14. Elected Member Information Exchange

Part B

The Board shared information on various matters.

15. Questions Under Standing Orders

Part B

There were no questions under standing orders at this meeting.

 

 

    

Meeting concluded at 1.04pm.

 

CONFIRMED THIS 11th  DAY OF MAY 2016.

 

Pam Richardson

Chairperson