Akaroa/Wairewa Community Board

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Akaroa/Wairewa Community Board will be held on:

 

Date:                                     Wednesday 13 April 2016

Time:                                    9.30am

Venue:                                  Little River Service Centre,
4238 Christchurch-Akaroa Road, Little River

 

 

Membership

Chairperson

Deputy Chairperson

Members

Pam Richardson

Lyndon Graham

Maria Bartlett

Janis Haley

Bryan Morgan

Andrew Turner

 

 

5 April 2016

 

 

 

 

 

Liz Carter

Community Board Advisor

941 5682

liz.carter@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Akaroa/Wairewa Community Board

13 April 2016

 

 

 


Akaroa/Wairewa Community Board

13 April 2016

 

Part A         Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

TABLE OF CONTENTS

 

C       1.       Apologies....................................................................................................... 4

B       2.       Declarations of Interest................................................................................ 4

C       3.       Confirmation of Previous Minutes.............................................................. 4

B       4.       Deputations by Appointment...................................................................... 4

B       5.       Presentation of Petitions.............................................................................. 4 

B       6.       Akaroa Museum Advisory Committee............................................. 15

B       7.       Reserve Management Committees.................................................. 19

B       8.       Community Organisations' Reports................................................. 25

B       9.       Staff Briefings..................................................................................... 37

C       10.     Proposed Road Names - Leonardo Lane.......................................... 39

C       11.     Akaroa/Wairewa Community Board Discretionary Response Fund Report 13 April 2016.......................................................................... 43

C       12.     Akaroa/Wairewa Board Projects Fund Report - April 2016............ 49

B       13.     Akaroa/Wairewa Community Board Area Report........................... 53

B       14.     Elected Member Information Exchange.................................................... 57

B       15.     Question Under Standing Orders............................................................... 57 

 

 


Akaroa/Wairewa Community Board

13 April 2016

 

 

1.    Apologies

At the close of the agenda no apologies had been received.

2.    Declarations of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3.    Confirmation of Previous Minutes

That the minutes of the Akaroa/Wairewa Community Board meeting held on Tuesday, 8 March 2016 be confirmed (refer page 5).

4.    Deputations by Appointment

4.1

Akaroa Heritage Festival Society

 

Hollie Hollander and Margaret Moir will speak on behalf of the Akaroa Heritage Festival Society, regarding the French Festival.

 

4.2

Chris Bleasdale

 

Chris Bleasdale will speak to the Board on the proposed road naming for Leonardo Lane.

 

5.    Presentation of Petitions

There were no petitions received at the time the agenda was prepared.  


Akaroa/Wairewa Community Board

13 April 2016

 

 

 

 

Akaroa/Wairewa Community Board

Open Minutes

 

 

Date:                                     Tuesday 8 March 2016

Time:                                    9.30am

Venue:                                  Akaroa Bowling Club,
Rue Brittan, Akaroa

 

 

Present

Chairperson

Deputy Chairperson

Members

Pam Richardson

Lyndon Graham

Maria Bartlett

Janis Haley

Andrew Turner

 

 

3 March 2016

 

 

 

 

 

Liz Carter

Community Board Advisor

941 5682

liz.carter@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 

Part A         Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

 

The agenda was dealt with in the following order.

1.    Apologies

Part C

An apology for lateness was received and accepted from Maria Bartlett.

Board member Bryan Morgan was not present at the meeting.

2.    Declarations of Interest

Part B

Board member Andrew Turner declared an interest in Item 8.1 (Proposed new Dog Control Bylaw and Dog Control Policy) as a member of the Hearing Committee.

3.    Confirmation of Previous Minutes

Part C

Community Board Resolved AWCB/2016/00012

That the minutes of the Akaroa/Wairewa Community Board meeting held on Wednesday, 10 February 2016 be confirmed.

Janis Haley/Andrew Turner                                                                                                                            Carried

 

4.    Deputations by Appointment

Part B

4.1      Akaroa Civic Trust

Mike Norris, Chairman of the Akaroa Civic Trust addressed the Board on the activities and concerns of the Trust.  He sought answers and support for the following matters:

-          recognition of Akaroa's Historic Area in the proposed District Plan

-          an update on the status of the Akaroa Service Centre (post office building)

-          an update on what was proposed for the deteriorating seawalls

-          why the Council was proposing to deregister a large number of trees in the proposed District Plan, that are protected under the current District Plan.

 

Board Comment

 

Councillor Turner gave an update on the status of the Akaroa Service Centre, reporting that work was soon to begin on repairs and maintenance to the outside of the building and there was to be further discussion about the internal use.

 

Refer to Item 4.2.1 for a response regarding Protected Trees.

 

Mr Norris was thanked for his deputation.

Part B

The Akaroa/Wairewa Community Board decided to ask staff for an update on what was happening with the $180,000 allocated in the Long Term Plan for Akaroa seawalls.

 

4.2      Steve Carswell

 

Steve Carswell raised concerns about two matters with the Board, and sought answers to the following questions:

 

            -           why the Lime trees forming the avenue in Cooptown have been removed from the list of Protected Trees in the proposed District Plan, and how many other trees on Banks Peninsula had also been removed from the list.

            -           what monitoring was taking place on the leachate discharge from the old dump site at Greens Point.

 

Board Comment

The Board noted that the lime trees in Cooptown needed some maintenance and agreed to raise this with staff from the New Zealand Transport Agency.

 

Mr Carswell was thanked for his deputation

 

4.2.1   Protected Trees

Part B

That the Akaroa/Wairewa Community Board decided to request information from staff on which protected trees in the Akaroa/Wairewa area are likely to be deregistered as part of the District Plan Review, in particular, any information on the Cooptown lime trees, any trees in the Garden of Tane and Stanley Park and any trees on L'Aube Hill or in local cemeteries.

 

4.2.2   Monitoring Greens Point Dump Site

Part B

The Akaroa/Wairewa Community Board decided to request information from staff on what monitoring was being carried out on the old Greens Point dump site, including whether any leachate discharge was being monitored/measured.

 

4.2.3   Lime Trees Maintenance

Part B

The Akaroa/Wairewa Community Board decided to ask the New Zealand Transport Agency to carry out some maintenance work on the lime trees in Cooptown.

 

4.3      Le Bons Bay School

 

Gary Brittenden and Jo Burleigh addressed the Board on the future plans for the previous Le Bons Bay School.  The Board was informed that the Koukourärata Runanga had purchased the school site after approaches from members of the Le Bons Bay community.  Local community members had formed the Le Bons Bay Environmental Education Trust which was planning to run an environment education centre from the school site.

 

The Centre would have an educational focus for all types of biodiversity and environmental  matters with an emphasis on hosting groups of young people - e.g. schools.

 

The Trust was still working through planning issues for the proposal including applying for a change of use under the District Plan and ensuring that the building complied with the appropriate building regulations.  The Trust would be applying to the Board for funding to assist with the compliance costs.

 

Also in attendance in support of this deputation was Manaia Cunningham, Carol Osgood, Ciaran Murray  and Sian Carvell.

 

Those in attendance were thanked for the deputation and congratulated on their vision for the Centre.

 

Part B

The Akaroa/Wairewa Community Board decided to write a letter of support to assist the Le Bons Bay Environmental Education Trust in applying for funding for this project.

 

4.4      Chris Goldspink

 

Chris Goldspink provided a comprehensive update to the Board on issues raised at the French Farm community meeting to discuss Freedom Camping.  Items that he reported on, or where the community sought a specific action from the Council on, included:

-    That the Council work with the New Zealand Motor Caravan Association to discuss the adequacy of the current certification criteria and processes for self-contained camping.

-    Note that the community meeting at French Farm did not see self-contained freedom camping as a problem, and believed it could continue under the current regulations.

-    Request for an immediate response on the current situation at French Farm in terms of public health and safety.

-    A request for the Council to close the non-self-contained area at French Farm, and remove relevant signage.

-    That directions to alternative fee charging camping locations be made readily available.

-    A request for the Freedom Camping Bylaw to be urgently reviewed.

-    A request for the Council to work with other local authorities to achieve a review of the Freedom Camping Act.

Board Comment

Councillor Turner updated the meeting on the actions being taken following the recent public meeting and explained the procedure necessary before any sites could be closed under the Freedom Camping Bylaw.  He acknowledged it was important to work with other territorial authorities so that the same rules will apply from one area to another and he reported that there was general agreement that the Freedom Camping Bylaw should be reviewed earlier than originally intended.

Mr Goldspink was thanked for his deputation.

Part B

That the Akaroa/Wairewa Community Board:

1.            Refers the issues raised in the tabled information from the French Farm residents to staff who would be dealing with any future review of the Freedom Camping Bylaw.

2.            Make a deputation to the April 2016 meeting of the Regulations and Consents Committee when the Committee considers a staff report on the freedom camping issues over the past summer.

 

         4.5         Suky Thompson

 

Suky Thompson addressed the Board on freedom camping.  She asked that the following considerations be addressed by staff when reviewing the Freedom Camping Bylaw:

 

-        Capacity of the facilities when they identify the freedom camping zones and identification of the maximum numbers of vans that an area can accommodate.

-        Health and safety considerations for campers and the general public.

-        That capacity is assessed for the different sewage holding or treatment facilities used by campervans waste dumps to cope with chemical toilet waste.

-        Frequency of holding tank emptying be identified for each holding site related to usage.

-        An assessment of the environmental effects on an area.

-        A review of the legal opinion on how other Councils had managed to have non self-contained camping banned.

 

Ms Thompson also asked for a copy of the hearing panel's discussion during the consultation phase for the Freedom Camping Bylaw and she suggested that it may be more viable for the Council to subsidise the fees at Council owned camping grounds to encourage campers to use them.

 

Ms Thompson also informed the Board that a street sign, that contributed to the heritage character of Akaroa, had "disappeared" and she was concerned that such signs could be replaced with a more modern alternative. 

 

Ms Thompson was thanked for her deputation.

 

Part B

The Akaroa/Wairewa Community Board decided to:

1.        Refer the Freedom Camping issues raised by the deputation of Suky Thompson to staff for investigation and consideration during future planning.

2.        Seek funding through the Annual Plan for the advancement of the Draft Public Realm Design Guidelines for Akaroa.

 

 

 

Following the deputations and prior to the Board's discussion on them the meeting adjourned for morning tea at 10.50am.

 

The meeting reconvened at 11.10am

 

Member Bartlett left the meeting at 12.03 am and was not present for part of item 4.5.

 

Member Bartlett returned to the meeting at 12.07 am.

 

5.    Presentation of Petitions

Part B

There was no presentation of petitions.  

6.    Akaroa Design and Appearance Advisory Committee

 

Staff Recommendations

That the Akaroa/Wairewa Community Board:

1.        Receive the minutes of the Akaroa Design and Appearance Advisory Committee meeting held on Thursday 4 February 2016.

 

 

Community Board Decided AWCB/2016/00013

Community Board Decisions under Delegation

Part B

That the Akaroa/Wairewa Community Board:

1.        Receive the minutes of the Akaroa Design and Appearance Advisory Committee meeting held on Thursday 4 February 2016.

Member Graham/Member Turner                                                                                             Carried

 

7.    Reserve Management Committees

 

Staff Recommendations

That the Akaroa/Wairewa Community Board:

1.        Receive the minutes of the following Reserve Management Committee meetings:

-             Robinsons Bay Reserve Management Committee - 10 April 2015

-             Robinsons Bay Reserve Management Committee - 31 January 2016

-             Little Akaloa Reserve Management Committee - 2 January 2016

-             Okains Bay Reserve Management Committee - 8 December 2015

-             Duvauchelle Reserve Management Committee - 11 January 2016

-             Duvauchelle Reserve Management Committee - 8 February 2016

 

 

Community Board Resolved AWCB/2016/00014

Community Board Decisions under Delegation

Part B

That the Akaroa/Wairewa Community Board:

1.        Receive the minutes of the following Reserve Management Committee meetings:

-             Robinsons Bay Reserve Management Committee - 10 April 2015

-             Robinsons Bay Reserve Management Committee - 31 January 2016

-             Little Akaloa Reserve Management Committee - 2 January 2016

-             Okains Bay Reserve Management Committee - 8 December 2015

-             Duvauchelle Reserve Management Committee - 11 January 2016

-             Duvauchelle Reserve Management Committee - 8 February 2016

Member Graham/Member Haley                                                                                               Carried

 

8.    Akaroa/Wairewa Community Board Area Report

 

Staff Recommendations

That the Akaroa/Wairewa Community Board:

1.        Receive the report.

 

 

Community Board Resolved AWCB/2016/00015

Community Board Decisions under Delegation

Part B

That the Akaroa/Wairewa Community Board receive the report.

Member Richardson/Member Turner                                                                                       Carried

 

8.1 Proposed new Dog Control Bylaw and Dog Control Policy

 

The Board was asked to formally approve its submission to the Proposed new Dog Control Bylaw and Dog Control Policy.

 

Community Board Resolved AWCB/2016/00016

The Akaroa/Wairewa Community Board resolved to approve its submission to the Proposed new Dog Control Bylaw and Dog Control Policy.

Member Richardson/Member Bartlett                                                                                     Carried

 

8.2 Property Future use

 

The Board had received a number of deputations over recent months regarding the use and future of the Council owned property at 40 Rue Jolie, Akaroa, known as Yew Cottage.  Staff had advised the Board to request an Options Report on the future of the property.

 

Community Board Resolved AWCB/2016/00017

The Akaroa/Wairewa Community Board resolved to request staff to prepare an Options Report on the future use of the property at 40 Rue Jolie, Akaroa.

Member Haley/Member Graham                                                                                               Carried

 

8.3 Little River Recycling Shed

 

The Board was informed that a hearing panel would meet on Tuesday 15 March 2016 at the Little River Service Centre commencing at 1pm to discuss submissions received for the potential use of the recycling shed at Little River.

 

Community Board Resolved AWCB/2016/00018

The Akaroa/Wairewa Community Board decided to appoint Janis Haley as its representative on the hearing panel to discuss submissions received for the potential use of the recycling shed at Little River.

Member Richardson/Member Turner                                                                                       Carried

 

Member Graham left the meeting at 11:34 am and was not present for item 8.3.

 

Member Graham returned to the meeting at 11:40 am.

 

9.    Elected Member Information Exchange

Part B

The Board shared information on various matters.

 

9.1      Correspondence to the Council

            An issue was raised regarding an item of correspondence from Julia Gray to the Council which was sent on 1 February 2106, and to which she has never received a reply.  The matter she had raised in her correspondence was the shortfall in funding to rehouse exhibits in the newly repaired Akaroa Museum.

Part B

The Akaroa/Wairewa Community Board decided to request an update from staff on what had happened to the correspondence sent by Julia Gray concerning the shortfall in funding to rehouse exhibits in the newly repaired Akaroa Museum, and a reason why it had not been answered.

 

9.2      Camper Van Dump Stations

            The Board questioned where public dump stations are available in Christchurch and noted the importance of having these facilities available to all campers.

Part B

That the Akaroa/Wairewa Community Board:

1.            Suggest to staff that camper van dump stations should be included in any new wastewater facilities that are built by the Council, for example the new wastewater treatment plant in Akaroa.

2.            Include a request in its Annual Plan submission for an interim camper van dump station site to be installed in Akaroa to meet the current need.

 

10. Questions Under Standing Orders

Part B

There were no questions under standing orders at this meeting.

 

 

   

Meeting concluded at 12.09pm.

 

CONFIRMED THIS 13th DAY OF APRIL 2016.

 

Pam Richardson

Chairperson

 


Akaroa/Wairewa Community Board

13 April 2016

 

 

6.       Akaroa Museum Advisory Committee

Reference:

16/333108

Contact:

Liz Carter

Liz.carter@ccc.govt.nz

941-5682

 

 

1.   Purpose of Report

The purpose of this report is to submit the outcomes of the Akaroa Museum Advisory Committee meeting held on Monday 21 March 2016.

 

 

2.   Staff Recommendations

That the Akaroa/Wairewa Community Board receive the minutes of the Akaroa Museum Advisory Committee meeting held on Monday 21 March 2016.

 

 

Attachments

No.

Title

Page

a  

Akaroa Museum Advisory Committee

16

 

 


Akaroa/Wairewa Community Board

13 April 2016

 


 


Akaroa/Wairewa Community Board

13 April 2016

 

 

7.       Reserve Management Committees

Reference:

16/253052

Contact:

Liz carter

Liz.carter@ccc.govt.nz

941-5682

 

 

1.   Purpose of Report

The following Reserve Management Committee minutes have been received.  These minutes may still need to be confirmed by the Committees at their next meetings.

Stanley Park Reserve Management Committee - 4 February 2016

Robinsons Bay Reserve Management Committee - 21 February 2016

Duvauchelle Reserve Management Committee - 14 March 2016

 

 

2.   Staff Recommendations

2.1         That the Akaroa/Wairewa Community Board receive the minutes of the following Reserve Management Committee meetings:

-             Stanley Park Reserve Management Committee - 4 February 2016

-             Robinsons Bay Reserve Management Committee - 21 February 2016

-             Duvauchelle Reserve Management Committee - 14 March 2016

 

2.2      That the Akaroa/Wairewa Community Board approve the appointment of Julian Calcutt to the Robinsons Bay Reserve Management Committee.

 

 

Attachments

No.

Title

Page

a  

Stanley Park Reserve Management Committee

20

b  

Robinsons Bay Reserve Management Committee

21

c  

Duvauchelle Reserve Management Committee

23

 

 


Akaroa/Wairewa Community Board

13 April 2016

 


Akaroa/Wairewa Community Board

13 April 2016

 


 


Akaroa/Wairewa Community Board

13 April 2016

 


 


Akaroa/Wairewa Community Board

13 April 2016

 

 

8.       Community Organisations' Reports

Reference:

16/345967

Contact:

Liz Carter

Liz.carter@ccc.govt.nz

941-5682

 

 

1.   Purpose of Report

Minutes have been received from:

         1.1         Orton Bradley Park Trust Board - 7 December 2015

         1.2         Banks Peninsula Water Management Zone Committee - 16 February 2016

 

 

2.   Staff Recommendations

That the Akaroa/Wairewa Community Board receive the minutes of the Orton Bradley Park Trust Board held on 7 December 2015 and the Banks Peninsula Water Management Zone Committee held on 16 February 2016.

 

 

Attachments

No.

Title

Page

a  

Orton Bradley Park Trust Board

26

b  

Banks Peninsula Water Management Zone Committee

31

 

 


Akaroa/Wairewa Community Board

13 April 2016

 


 


 


 


 


Akaroa/Wairewa Community Board

13 April 2016

 


 


 


 


 

 


Akaroa/Wairewa Community Board

13 April 2016

 

 

9.       Staff Briefings

Reference:

16/362005

Contact:

Liz Carter

Liz.carter@ccc.govt.nz

941-5682

 

 

1.   Purpose of Report

The Board will be briefed on the following:

Subject

Presenter(s)

Unit/Organisation

The work of the Community Support, Governance and Partnerships' Unit.

Jenny Hughey

Head of Community Support, Governance and Partnership

 

 

2.   Staff Recommendations

That the Akaroa/Wairewa Community Board notes the information supplied during the staff briefing.

 

 

Attachments

There are no attachments to this report.

  


Akaroa/Wairewa Community Board

13 April 2016

 

 

10     Proposed Road Names - Leonardo Lane

Reference:

16/222962

Contact:

Bob Pritchard

bob.pritchard@ccc.govt.nz

941 6844

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1      The purpose of this report is for Akaroa/Wairewa Community Board to approve the proposed road name.

Origin of Report

1.2      This report is staff generated resulting from naming requests from the subdivision developer.

2.   Significance

2.1      The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the number of people affected and/or with an interest.

2.1.2   Due to the assessment of low significance, no further community engagement and consultation is required.

 

3.   Staff Recommendations

That the Akaroa/Wairewa Community Board approve the name Leonardo Lane for the road which runs off Le Bons Valley Road, adjacent to number 53 Le Bons Valley Road.

 

4.   Background 

4.1      This report is for an existing legal road which is formed but not sealed on Le Bons Valley Road and has been sign posted for some time as Leonardo Lane.

4.2      Le Bons Valley road is about half an hour north east of Akaroa on the eastern side of Summit Road.

4.3      Staff believe the road has been referred to as Leonardo Lane for many years and pre-dates the amalgamation of the former Banks Peninsula District Council with Christchurch City Council.

4.4      Staff are advised there is no evidence available to show that Leonardo Lane was ever formally approved as a name for the road.

4.5      The road provides access to Mr Chris Bleasdale's farm via Le Bons Valley Road.

4.6      Mr Bleasdale wishes the Council to formalise the status of Leonardo Lane.

4.7      The road name is in accordance with the Council's road naming policy and Land Information New Zealand requirements.

 

 

Attachments

No.

Title

Page

a  

Leonardo Lane

41

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)    sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii)   adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Authors

Bob Pritchard

Lelanie Crous

Subdivisions Officer

Personal Assistant / Business Administrator

Approved By

John Higgins

Peter Sparrow

Head of Resource Consents

General Manager Consenting & Compliance

  


Akaroa/Wairewa Community Board

13 April 2016

 

PDF Creator


Akaroa/Wairewa Community Board

13 April 2016

 

 

11.    Akaroa/Wairewa Community Board Discretionary Response Fund Report 13 April 2016

Reference:

16/319703

Contact:

Fiona Nicol

fiona.nicol@ccc.govt.nz

0274 035 716

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1      The purpose of this report is for Akaroa/Wairewa Community Board to consider three applications for funding from its 2015/16 Discretionary Response Fund from the organisations listed below.

Funding Request Number

Organisation

Project Name

Amount Requested

54528

Akaroa Craft Group

Lighting Equipment

$230

54538

Akaroa District Promotions

End of Season Cruising Out Party

$500

54537

Le Bons Bay Environmental Education Trust

Le Bons Bay Environmental Education Trust

         $5,000

54575 (No matrix)

Gaiety Trust

Re-Opening Celebrations

$500

 

Origin of Report

1.2      This report is to assist the Community Board to consider applications for funding from Akaroa Craft Group, Akaroa District Promotions, Le Bons Bay Environmental Education Trust and the Gaiety Trust.

2.   Significance

2.1      The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the number of people affected and/or with an interest.

2.1.2   Due to the assessment of low significance, no further community engagement and consultation is required.

 

3.   Staff Recommendations

That the Akaroa/Wairewa Community Board:

1.    Approve the application to the 2015/16 Discretionary Response Fund from the Akaroa Craft Group for $230 towards Lighting Equipment.

2.    Approve the application to the 2015/16 Discretionary Response Fund from Akaroa District Promotions for $400 towards the End of Season Cruising Out Party.

3.    Approve the application to the 2015/16 Discretionary Response Fund from Le Bons Bay Environmental Education Trust for $4,000 towards the Le Bons Bay Environmental Education and Cultural Centre.

4.    Consider the application to the 2015/16 Discretionary Response Fund from the Gaiety Trust for $500 towards the Gaiety Re-Opening Celebrations.

 

 

 

 

4.   Key Points

4.1      At the time of writing, the balance of the Discretionary Response Fund is as detailed below.

Total Budget 2015/16

Granted To Date

Available for allocation

Balance If Staff Recommendation adopted

$22,500

$7,400

$15,100

$9,950

 

4.2      Based on the current Discretionary Response Fund criteria, the applications listed above are eligible for funding.

4.3      The attached Decision Matrix provides detailed information for the application.  This includes organisational details, project details, financial information and a staff assessment.

4.4      There is no matrix of information for the Gaiety Trust. The Trust had difficulty using the online form and providing all the information needed in time to be included in this report.

4.5      The event the Gaiety Trust is applying for assistance towards, has already taken place on Friday April 1 but as its application was received prior to the event taking place, it has been included in this report.

4.6      It is hoped that a matrix will be tabled at the meeting to provide enough information for the Board to make a decision.

 

Attachments

No.

Title

Page

a  

DRF Matrix Attachments - April 2016

45

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a)  This report contains:

(i)   sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii)  adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b)  The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Fiona Nicol

Community Development Advisor

Approved By

Penelope Goldstone

Community Governance Manager - Akaroa/Wairewa

  


Akaroa/Wairewa Community Board

13 April 2016

 

PDF Creator


 

PDF Creator


 

PDF Creator


Akaroa/Wairewa Community Board

13 April 2016

 

 

12.    Akaroa/Wairewa Board Projects Fund Report - April 2016

Reference:

16/332311

Contact:

Fiona Nicol

Fiona.nicol@ccc.govt.nz

0274 035 716

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1      The purpose of this report is for the Akaroa/Wairewa Community Board to consider whether it wishes to submit any Board projects to the 2016/17 Strengthening Communities Fund for consideration.

Origin of Report

1.2      This report is staff generated as part of the 2016/17 funding round process.

2.   Significance

2.1      The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the number of people affected and/or with an interest.

2.1.2   Due to the assessment of low significance, no further community engagement and consultation is required.

 

3.   Staff Recommendations

That the Akaroa/Wairewa Community Board:

1.        Nominate Community Board Newsletter and other media for $2,000 as a Board project to be considered for funding from the Akaroa/Wairewa 2016/17 Strengthening Communities Fund.

2.        Nominate Neighbourhood week for $1,000 as a Board project to be considered for funding from the Akaroa/Wairewa 2016/17 Strengthening Communities Fund.

3.        Nominate ANZAC Day Services for $1,200 as a Board project to be considered for funding from the Akaroa Wairewa 2016/17 Strengthening Communities Fund.

 

 

4.   Key Points

4.1      Attached to this report is a table that outlines potential Board projects that the Board may wish to put forward for consideration for the 2016/17 Strengthening Communities Fund (Attachment A).  These projects were discussed with the Board at its workshop on 30 March 2016 and have been agreed as part of the Unit work programmes.

4.2      Community Boards are able to submit Board projects to the Strengthening Communities Fund to deliver or support community initiatives in their local community, particularly those projects which help achieve outcomes identified in Community Board Plans.

4.3      Board projects are assessed and considered along with all other applications received for the Strengthening Communities Fund.

4.4      The Akaroa/Wairewa Community Board's Strengthening Communities Fund decision meeting is scheduled for 13 July 2016.

4.5      In some instances, the Board may prefer to allocate funding for some of the Board projects from its Discretionary Response Fund, rather than the Strengthening Communities Fund.

4.6      Community Boards have delegated authority from the Council to make final decisions on the Strengthening Communities Fund for their respective wards.  All funding approved is for the period of September 2016 to August 2017.

4.7      The amount available for allocation in the 2016/17 Strengthening Communities Fund is $29,865.

 

Attachments

No.

Title

Page

a  

Board Projects 2016-17 Strengthening Communities Fund

51

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a)  This report contains:

(i)   sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii)  adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b)  The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Fiona Nicol

Community Development Advisor

Approved By

Penelope Goldstone

Community Governance Manager - Akaroa/Wairewa

  


Akaroa/Wairewa Community Board

13 April 2016

 

PDF Creator


Akaroa/Wairewa Community Board

13 April 2016

 

 

13.    Akaroa/Wairewa Community Board Area Report

Reference:

16/252825

Contact:

Liz Carter

Liz.carter@ccc.govt.nz

941-5682

 

 

1.   Board and Community Activities

1.1      Upcoming Board Meeting Topics, Deputations and Briefings

Seminar

Wednesday 27 April 2016

1.00pm

Akaroa Sports Complex

- Annual Plan Submission                                                                                                          

- Public Sessions on Annual Plan and Akaroa Wastewater

Meeting

Wednesday 11 May 2016

9.30am

Akaroa Sports Complex

Deputations:
- Enviro Schools Update
- Akaroa Area School Board of Trustees - Update

Reports (TBC)
- Beach Road Proposed 10 minute Parking restriction
- Bossu Rd/Jubilee Rd /Peraki Rd Proposed Stop Control
- Le Bons Bay Valley Road Proposed Stop Control
- Beach Road - Proposed mobility parking space time restriction

Seminar

Wednesday 11 May 2016

1.30pm

Akaroa Sports Complex

Seminar

Wednesday 25 May 2016

1.00pm

Little River Service Centre

 

1.2      Regulation and Consents Committee - Deputation

A deputation slot has been booked for the Board at the Regulation and Consents Committee meeting in 21 April 2016, as per the decision of the Board at its March meeting to attend the meeting when the Committee considers a staff report on the freedom camping issues over the past summer.  (CB Plan Priority Action 1.1)

2.   Consultation Calendar

2.1      Proposed Dog Control Policy and Dog Control Bylaw Hearing

The Board Chairman was speaking to the Boards submission to the Dog Control Bylaw and Policy Review on Tuesday 5 April.  (CB Plan Priority Action 1.1)

2.2      Annual Plan - Have Your Say Event and Board Submission

The Board will be hosting a session for the public to attend and give their feedback on the Draft Annual Plan on Wednesday 27 April at the Akaroa Sports Complex.

The Board may need to consider an additional seminar to prepare its own submission to the Draft Annual Plan.  Consultation on the Plan is open from 6 April to 10 May 2016.  (CB Plan Priority Action 1.1 and 1.3)

3.   Funding Update

3.1      Board Funding Balances - A copy of the Board's Discretionary Response Fund balance as at 13 April 2016 is attached for members' information.

4.   Community Development Advisor Update

4.1      New Birdlings Flat Community Centre

The first meeting of the new Birdlings Flat Hall Committee was held on Thursday 25 February 2016.

A meeting with Council staff, Little River Wairewa Community Trust (LRWCT) and the preferred contractor was held on 30 March 2016 in order to confirm contract for build.  (CB Plan Priority Action 6.5)

 

4.2      Vulnerable Children's Act
A good meeting was held on Tuesday 22 March 2016, although there was a low turnout.  The Act will mean large changes for small groups.  There is a view to making one policy for the whole Peninsula so all groups can link into the one.  LRWCT to lead (CB Plan Objective 7)

 

4.3      Recycling Shed Little River

·    Submissions closed on 11 March for applying for use of building.

·    Panel to discuss submissions met on Tuesday 15th March 1pm. (Janis Haley)

·    Meeting Little River Jiu Jitsu Club 22 March 2016.  Club offered the building.

·    Jiu Jitsu Club accepted either on a lease or buy option (Still to be decided by Council)

·    Kathy Jarden, Team Leader Leasing Consultancy, following up.

(CB Plan Priority Action 6.3)

4.4      Funding Workshop

            Set for 5 April 2016 at Little River.

            Council, Department of Internal Affairs and the Rata Foundation will be presenting to the community on Funding Options. (CB Plan Objective 7)

4.4      Wairewa Water

Staff organised story in the Akaroa Mail, summarising the works so far.

Staff attended Zone Committee Meeting 22 March 2016.

Staff are now working in with Environment Canterbury to promote integration with sediment control, rating district work and plan changes for work on the Okana and Okuiti Rivers.

(CB Plan Priority Actions 1.2, 1.4, 3.4, 11.4)

 

5.  Community Mapping Project

5.1         Sue Grimwood has begun a short term project to carry our mapping of detailed information about the physical and social infrastructure of the small Bays around the Peninsula. There is a  need for collated information about services/facilities/assets - which are Council - which Unit does what - who owns what - what happens in facilities - who manages which ones - who has relationships with whom (Staff and Board), population data and current issues.  This project can coordinate information in a useful format for the governance team plus other Units and elected members.

 

 

 

 

 

6     Staff Recommendations

That the Akaroa/Wairewa Community Board:

1.        Receive the report.

 

 

Attachments

No.

Title

Page

a  

Funding Balances

56

 

 

Signatories

Authors

Penelope Goldstone

Liz Carter

Fiona Nicol

Wendy Graham

Community Governance Manager - Akaroa/Wairewa

Community Board Advisor

Community Development Advisor

Governance Support Officer

Approved By

Penelope Goldstone

Community Governance Manager - Akaroa/Wairewa

  


Akaroa/Wairewa Community Board

13 April 2016

 

 


Akaroa/Wairewa Community Board

13 April 2016

 

 

14.  Elected Member Information Exchange

 

This item provides an opportunity for Board Members to update each other on recent events and/or issues of relevance and interest to the Board.

 

 

 

15.  Question Under Standing Orders

 

Any member of the local authority may at any meeting of the local authority at the appointed time, put a question to the Chairperson, or through the Chairperson of the local authority to the Chairperson of any standing or special committee, or to any officer of the local authority concerning any matter relevant to the role or functions of the local authority concerning any matter that does not appear on the agenda, nor arises from any committee report or recommendation submitted to that meeting.

 

Wherever applicable, such questions shall be in writing and handed to the Chairperson prior to the commencement of the meeting at which they are to be asked.