Christchurch City Council

Minutes

 

 

Date:                                     Thursday 28 January 2016

Time:                                    9.30am

Venue:                                 Council Chambers, Civic Offices,
53 Hereford Street, Christchurch

 

 

Present

Chairperson

Deputy Chairperson

Members

Mayor Lianne Dalziel

Deputy Mayor Vicki Buck

Councillor Jimmy Chen

Councillor Phil Clearwater

Councillor Pauline Cotter

Councillor David East

Councillor Jamie Gough

Councillor Yani Johanson

Councillor Ali Jones

Councillor Glenn Livingstone

Councillor Paul Lonsdale

Councillor Raf Manji

Councillor Tim Scandrett

Councillor Andrew Turner

 

 

27 January 2016

 

 

 

Principal Advisor

Dr Karleen Edwards

Chief Executive

Tel: 941 8554

 

Megan Pearce

Council Secretary

941 8140

megan.pearce@ccc.govt.nz

www.ccc.govt.nz

Watch Council meetings live on the web:
http://councillive.ccc.govt.nz/live-stream

 


Council

28 January 2016

 

  

The agenda was dealt with in the following order.

1.   Apologies

There were no apologies.

2.   Declarations of Interest

There were no declarations of interest recorded.

3.   Confirmation of Previous Minutes

Council Resolved CNCL/2016/00035

1.              That the following minutes be confirmed:

a.              Council meeting held on Thursday, 10 December 2015

b.             Council Recess Committee meeting held on Thursday, 14 January 2016.

2.              And that the following minutes be received:

a.              Communities Housing and Economic Development Committee Extraordinary meeting 22 September 2015

b.             Communities Housing and Economic Development Committee meeting 3 December 2015

c.              Audit and Risk Management Committee meeting 24 November 2015

d.             Regulation and Consents Committee meeting 19 November 2015

e.             Regulation and Consents Committee meeting 17 December 2015

f.               Strategy and Finance Committee meeting 19 November 2015

g.              Strategy and Finance Committee meeting 17 December 2015

 

Councillor Clearwater/Councillor Jones                                                                                                             Carried

 

4.   Public Participation

4.1  Public Forum

·           Rotary Club of Christchurch North presented the "Paul Harris" award to Mayor Lianne Dalziel.

4.2  Deputations by Appointment

There were no Deputations by Appointment.

 

5.   Presentation of Petitions

There was no Presentation of Petitions.


 

 

32. Resolution to Include Supplementary Reports

 

Council Resolved CNCL/2016/00036

That the reports be received and considered at the Council meeting on Thursday, 28 January 2016.

Councillor Cotter/Councillor East                                                                                                                          Carried

7.   Metro Sport Facility Road Stop - Balfour Terrace and Horatio Street

 

 

 

Council Resolved CNCL/2016/00037

That the Council:

1.         Notes the CCDU's intention to stop a section of Balfour Terrace and Horatio Street (refer to the light brown sections in Attachment A) using their statutory powers.

2.         Consents to the CCDU's request to create and vest to the Council the new road to link 1 and 3 Balfour Terrace to Stewart Street (refer to the dark blue section in Attachment A). CCDU requires the Council's written consent on this matter.

3.         Authorise staff to effect the transfer of the road, once stopped and vested in the Council, to the Crown under section 53.3 of the Canterbury Earthquake Recovery (CER) Act 2011 which preserves any offer back obligations the Council may have.

4.         Request staff arrange a briefing by CCDU to update the Council on the current status, and future requirements of the Central City Anchor projects to include the roading requirements (i.e. road stops and new road creation).

 

Councillor Jones/Councillor Clearwater

Councillor Johanson requested his vote against be recorded.                                                                 Carried

 

 

 

 

6.   Avon River Precinct Road Stop Request

 

 

 

Council Resolved CNCL/2016/00038

That the Council:

1.         Notes the CCDU's intention to stop a section of Oxford Terrace and part of Chester Street East (refer Attachment A) using their statutory powers.

2.         Authorise staff to effect the transfer of the road, once stopped and vested in the Council, to the Crown under section 53.3 of the Canterbury Earthquake Recovery (CER) Act 2011 which preserves any offer back obligations the Council may have.

 

Councillor Jones/Councillor Clearwater

Councillor Johanson requested his vote against be recorded.                                                                 Carried

 

 

 


 

 

10. The Notification Decision For Resource Consent Applications

 

This item was deferred to a workshop, to report back to Council.

 

 

 

 

 

8.   Minor change to Freedom Camping Bylaw 2015

 

 

 

Council Resolved CNCL/2016/00039

That the Council:

1.         Approve, in accordance with section 11(6) of the Freedom Camping Act 2011, the replacement of the wording in clause 11 of the Freedom Camping Bylaw 2015 to provide better clarity with camping and parking restrictions in other Council bylaws, with the following:

'11. Effect of this bylaw on other bylaws and enactments

(1)  If any other bylaw or enactment requires Council to give approval for camping on any Council land, then providing for freedom camping in the areas identified in clause 8 of this Bylaw provides the approval required by that other bylaw or enactment.

(2)  Providing for restricted freedom camping in clauses 7 and 8 of this Bylaw also provides for the parking of any vehicle being used for freedom camping in any area identified in clauses 7 and 8, but does not affect any time, vehicle class or other restrictions that apply to the parking of that vehicle, made under any other bylaw or enactment.

 

The following note is explanatory and is not part of the Bylaw: This clause is to make it clear that approval of freedom camping under this Bylaw also satisfies a requirement for approval under another bylaw or enactment.  For example:

·    under the Parks and Reserves Bylaw camping is not allowed in any park or reserve without Council approval, so allowing for freedom camping in a park or reserve in this Bylaw (eg at Wainui) also provides the required approval under the Parks & Reserves Bylaw; and

·    the Council designates parking areas under the Traffic and Parking Bylaw; approving the same area for restricted freedom camping under this bylaw also provides any Traffic and Parking Bylaw approval, if required (the freedom camping must still comply with any parking time limits etc applicable to the area)'.

 

2.         Note there will be public notification of the resolution.

 

Councillor East/Councillor Turner                                                                                                                         Carried

 


 

 

9.   Communities, Housing and Economic Development Committee Extraordinary Meeting - 22 September 2015

 

 

 

Council Decision

Refer to item 3.

 

 

11. LINZ Smart City Programme funding

 

 

 

Council Resolved CNCL/2016/00040

That the Council:

1.         Approve the match funding of $330,000 from the LTP Sensing City budget to support the LINZ programme of Christchurch proof of concept projects;

2.         Note the $330,000 in funding from LINZ and the $200,000 from NEC as contributions towards the Christchurch Smart City programme.

3.         Authorise the Mayor to sign the Smart City Collaboration Protocol with NEC

4.         Note that the Office of the Privacy Commissioner will be consulted on the projects.

 

Councillor Lonsdale/Councillor Jones                                                                                                                  Carried

 

12. Canterbury Economic Development Company Limited - Annual Meeting Shareholders' Resolution

 

 

 

Council Resolved CNCL/2016/00041

That the Council resolve that:

1.         The Annual Report, including the Auditor's Report, of the Canterbury Economic Development Co. Ltd. for the year ended 30 June 2015 be adopted; and

2.         The Auditor General be reappointed as auditor for the year ending 30 June 2016.

 

Mayor/Councillor East                                                                                                                                               Carried

 


 

Councillor Gough left the meeting at 10:40 am and returned at 10:50 am.

Councillor Clearwater left the meeting at 10:50 am and returned at 10:54 am.

Report from Burwood/Pegasus Community Board - 14 December 2015

13. Options for the Treatment of Asbestos Containing Material at QEII Park

 

Andrea Cummings, Chairperson, joined the table for this item.

 

Council Resolved CNCL/2016/00042

Part A

That the Council:

1.         Resolve that the asbestos containing material found at the QEII demolition site is safely and fully encapsulated on the site and the QEII demolition site is returned to grass playing fields for community use at a maximum cost of $3,860,963.

2.         Allocate $1,966,277 from Council’s Building and Infrastructure Allowance to partially fund the encapsulation of asbestos containing material.

3.         Approve the balance of the funding needed to encapsulate the asbestos containing material to come from the funds set aside in the Capital Governance Pool, to a maximum value of $1,894,686.  This is subject to officers taking all reasonable steps to reduce the cost including focusing the detailed design to solely provide safe and secure ACM management and return the land to grassed sports fields.

4.         Delegate to the Recreation and Sports Manager the authority to make such arrangements as necessary to implement the decisions of the Council in respect to this report.  That any new information arising from this decision be reported back to the Board and that any communication/media releases that go out on this topic are forwarded to the Community Board Chairperson before release.

 

Councillor East/Councillor Livingstone                                                                                                                Carried

Councillor Johanson requested his vote against be recorded.

 

14. Audit and Risk Management Committee Minutes - 24 November 2015

 

Council Decision

Refer to item 3.

 

 

15. Communities, Housing and Economic Development Committee Minutes - 3 December 2015

 

Council Decision

Refer to item 3.

 

 


 

 

16. Regulation and Consents Committee Minutes - 19 November 2015

 

Council Decision

Refer to item 3.

 

 

17. Regulation and Consents Committee Minutes - 17 December 2015

 

Council Decision

Refer to item 3.

 

 

18. Strategy and Finance Committee Minutes - 19 November 2015

 

Council Decision

Refer to item 3.

 

 

19. Strategy and Finance Committee Minutes - 17 December 2015

 

Council Decision

Refer to item 3.

 

Councillor Cotter left the meeting at 11:02 am.

Councillor Livingstone left the meeting at 11:02 am.

Report from Strategy and Finance Committee - 17 December 2015

20. Vbase Limited - Appointment of new director

 

Councillors Gough, Lonsdale and Scandrett declared an interest in item 20 and did not participate in the debate or voting on this item.

 

Council Resolved CNCL/2016/00043

Part A

That the Council:

1.         Acknowledge the intended resignation of Jamie Gough as Director of Vbase Limited on the appointment of a replacement director.

2.         Recognise that the Council's Policy on the Appointment and Remuneration of Directors' (Policy) prescribes a process for the selection and appointment of Directors, and the Council records:

a.         That the Council's decision to appoint a new director of Vbase Limited is inconsistent with the Policy.

b.         That this appointment will be reviewed when the board composition is next reviewed.

3.         To appoint the General Manager Customer and Community as director of Vbase Limited with immediate effect.

 

Mayor/Councillor Turner                                                                                                                                         Carried

Councillor Cotter returned to the meeting at 11:05 am.

Councillor Livingstone returned to the meeting at 11:05 am.

Report from Strategy and Finance Committee - 17 December 2015

21. Report by the Chairperson of the Capital Endowment Fund Working Group

 

Council Resolved CNCL/2016/00044

Part A

The Council resolved:

1.         That the Capital Endowment Fund be retained.

2.         That the Capital Endowment Fund's terms of reference be amended to:

a.         Remove the ratio of 70% allocated to economic development and 30% to civic and community projects; and

b.         Establish that the purpose of the fund be for: community, economic development and innovation and environment.

3.         That further work is done around the Active Management model to investigate outsourcing the management of the Capital Endowment Fund to get a better rate of return, and report back to the Strategy and Finance Committee by 31 March 2016.

 

Councillor Lonsdale/Deputy Mayor                                                                                                                     Carried

 

33. Changes to Committees

 

Council Resolved CNCL/2016/00045

That the Council:

1.         Appoint the following as members of the District Plan Review Committee: Lianne Dalziel (Chair), Tim Scandrett (Deputy Chair), Jimmy Chen, Phil Clearwater, David East, Pauline Cotter, Glenn Livingstone, Andrew Turner, Raf Manji and Yani Johanson.

2.         Amend the Terms of Reference for the Audit and Risk Management Committee to include an independent members' review of the draft Long Term and Annual Plans in relation to the risk management framework.

3.         Amend the Terms of Reference for the Insurance Subcommittee to reflect on the cost share agreement with Government in light of the global insurance settlement and report back to Council with recommendations.

 

Mayor/Councillor Gough                                                                                                                                         Carried

 

22  Resolution to Exclude the Public

 

Council Resolved CNCL/2016/00046

That Rob McDonald of Deloitte remain after the public have been excluded for Item 28 of the public excluded agenda as he has knowledge that is relevant to that item and will assist the Council.

AND

That at 11:18  the resolution to exclude the public set out on pages 205 to 207 of the agenda and pages 7 to 8 of the supplementary agenda be adopted.

Mayor/Councillor Turner                                                                                                                                            Carried

The meeting adjourned at 11:18 am.

The public were re-admitted to the meeting at 12:15 pm.

 

    

Meeting concluded at 12:15 pm.

 

CONFIRMED THIS 11th DAY OF FEBRUARY 2016

 

Mayor Lianne Dalziel

Chairperson