Christchurch City Council

Supplementary Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Christchurch City Council will be held on:

 

Date:                                     Thursday 28 January 2016

Time:                                    9.30am

Venue:                                 Council Chambers, Civic Offices,
53 Hereford Street, Christchurch

 

 

Membership

Chairperson

Deputy Chairperson

Members

Mayor Lianne Dalziel

Deputy Mayor Vicki Buck

Councillor Jimmy Chen

Councillor Phil Clearwater

Councillor Pauline Cotter

Councillor David East

Councillor Jamie Gough

Councillor Yani Johanson

Councillor Ali Jones

Councillor Glenn Livingstone

Councillor Paul Lonsdale

Councillor Raf Manji

Councillor Tim Scandrett

Councillor Andrew Turner

 

 

26 January 2016

 

 

 

Principal Advisor

Dr Karleen Edwards

Chief Executive

Tel: 941 8554

 

Megan Pearce

Council Secretary

941 8140

megan.pearce@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
Watch Council meetings live on the web:
http://councillive.ccc.govt.nz/live-stream

 


Council

28 January 2016

 

 


Council

28 January 2016

 

TABLE OF CONTENTS

 

32.     Resolution to Include Supplementary Reports...................................................................... 4

33.     Changes to Committees............................................................................................................ 5

34.     Resolution to Exclude the Public............................................................................................. 7


Council

28 January 2016

 

 

32 Resolution to Include Supplementary Reports

1.       Background

1.1          Approval is sought to submit the following reports to the Council meeting on 28 January 2016:

33.   Changes to Committees

35.   Chairman's Report of the Civic Awards Subcommittee

1.2          The reason, in terms of section 46A(7) of the Local Government Official Information and Meetings Act 1987, why the reports were not included on the main agenda is that they were not available at the time the agenda was prepared.

1.3          It is appropriate that the Council receive the reports at the current meeting.

2.       Recommendation

2.1          That the reports be received and considered at the Council meeting on 28 January 2016.

 

 


Council

28 January 2016

 

 

33.    Changes to Committees

Reference:

16/60398

Contact:

Brendan Anstiss

brendan.anstiss@ccc.govt.nz

8472

 

 

1.   Purpose of Report

1.1       This report seeks the Council’s approval to change the membership of the District Plan Review Committee and to amend the terms of reference for the Audit and Risk Management Committee with the changes to be effective from 1 February 2016.

 

2.   Staff Recommendations

 

That the Council:

1.         Appoint the following as members of the District Plan Review Committee: Lianne Dalziel (Chair), Tim Scandrett (Deputy Chair), Jimmy Chen, Ali Jones, Phil Clearwater, David East, Pauline Cotter, Glenn Livingstone, Andrew Turner and Yani Johanson.

2.         Amend the Terms of Reference for the Audit and Risk Management Committee to include an independent members' review of the draft Long Term and Annual Plans.

 

 

 

3.   Key Points

3.1       Currently the District Plan Review Committee is a committee of the whole, that is, the membership of the committee is the whole. A change is proposed to change the membership to include the following members of the Council: Lianne Dalziel (Chair), Tim Scandrett (Deputy Chair), Jimmy Chen, Ali Jones, Phil Clearwater, David East, Pauline Cotter, Glenn Livingstone, Andrew Turner and Yani Johanson. The quorum will remain at 3 in accordance with the Council's resolution at an extraordinary meeting held on 2 October 2014. The change is proposed as the Committee now receives reports more of an updating nature rather than seeking a decision as was previously the case.

3.2       It is also proposed to amend the terms of reference for the Audit and Risk Management Committee so that Committee, with its independent members, can further assist the Council by reviewing the Long Term and Annual Plans before adoption by the Council.

3.3       Both changes will come into effect on 1 February 2016.

 

Attachments

There are no attachments to this report.

 

Signatories

Author

Darryl Griffin

Manager Council Secretariat

Approved By

Brendan Anstiss

Mary Richardson

General Manager Strategy and Transformation

General Manager Customer & Community

   

 

  


Council

28 January 2016

 

 

34.  Resolution to Exclude the Public

Section 48, Local Government Official Information and Meetings Act 1987.

 

I move that the public be excluded from the following parts of the proceedings of this meeting, namely items listed overleaf.

 

Reason for passing this resolution: good reason to withhold exists under section 7.

Specific grounds under section 48(1) for the passing of this resolution: Section 48(1)(a)

 

Note

 

Section 48(4) of the Local Government Official Information and Meetings Act 1987 provides as follows:

 

“(4)     Every resolution to exclude the public shall be put at a time when the meeting is open to the public, and the text of that resolution (or copies thereof):

 

             (a)       Shall be available to any member of the public who is present; and

             (b)       Shall form part of the minutes of the local authority.”

 

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows:


Council

28 January 2016

 

 

ITEM NO.

GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED

SECTION

SUBCLAUSE AND REASON UNDER THE ACT

PLAIN ENGLISH REASON

WHEN REPORTS CAN BE RELEASED

35

Chairman's Report of the Civic Awards Subcommittee

s7(2)(a)

Protection of Privacy of Natural Persons

Protection of Privacy

1 December 2016