Chief Executive and Employment Matters Subcommittee

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Chief Executive and Employment Matters Subcommittee will be held on:

 

Date:                                     Wednesday 27 January 2016

Time:                                    1.30pm

Venue:                                 Mayor's Lounge, Civic Offices, Level 6,
53 Hereford Street, Christchurch

 

 

Membership

Chairperson

Members

Mayor Lianne Dalziel

Deputy Mayor Vicki Buck

Councillor Phil Clearwater

Councillor Jamie Gough

Councillor Yani Johanson

 

 

22 January 2016

 

 

 

 

 

Darryl Griffin

Manager Council Secretariat

941 6436

darryl.griffin@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
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Chief Executive and Employment Matters Subcommittee

27 January 2016

 

Chief Executive and Employment Matters Subcommittee - Terms of Reference

 

 

Chair

Mayor Dalziel

Membership

Deputy Mayor Buck, Cr Gough, Cr Clearwater, Cr Johanson, Cr Turner

Quorum

Half of the members if the number of members (including  vacancies) is even, or a majority of members if the number of members (including vacancies) is odd.

Meeting Cycle

Meetings will be held as required

Reports To

Council

 

 

Terms of Reference

·         The recruitment and selection process for a Chief Executive

·         The effective monitoring of the Chief Executive’s performance and performance agreement

·         A Remuneration and Employment Policy in relation to staffing levels and remuneration of employees

 

Responsibilities

·         Oversee the recruitment and selection process for a Chief Executive and to recommend candidates and remuneration, to the Council for consideration

·         Oversee the performance of the Chief Executive in line with the performance agreement and his/her ongoing relationship with the Council, and report regularly to the Council on his or her performance

·         Undertake reviews of the Chief Executive’s remuneration package in accordance with the employment agreement and make recommendations to the Council

·         Make recommendations to the Council on a Remuneration and Employment Policy in relation to staffing levels and remuneration, to inform the annual plan and long term planning processes

·         To engage relevant external advice including independent legal advice to assist the committee with all or any of these matters, as appropriate, and who are not otherwise contracted to the Council for similar services

·         Facilitate regular performance reviews and report on a regular basis to the full Council

 

 


Chief Executive and Employment Matters Subcommittee

27 January 2016

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

TABLE OF CONTENTS

 

C       1.       Apologies.......................................................................................................................... 4

B       2.       Declarations of Interest................................................................................................... 4

C       3.       Confirmation of Previous Minutes................................................................................. 4

B       4.       Deputations by Appointment........................................................................................ 4 

C       5.       Resolution to Exclude the Public................................................................................... 5  

 

 


Chief Executive and Employment Matters Subcommittee

27 January 2016

 

 

1.   Apologies

At the close of the agenda no apologies had been received.

2.   Declarations of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3.   Confirmation of Previous Minutes

That the minutes of the Chief Executive and Employment Matters Committee meeting held on Friday, 27 November 2015 be confirmed.

4.   Deputations by Appointment

There were no Deputations by Appointment at the time the agenda was prepared. 

 

 


Chief Executive and Employment Matters Subcommittee

27 January 2016

 

 

5.    Resolution to Exclude the Public

Section 48, Local Government Official Information and Meetings Act 1987.

 

I move that the public be excluded from the following parts of the proceedings of this meeting, namely items listed overleaf.

 

Reason for passing this resolution: good reason to withhold exists under section 7.

Specific grounds under section 48(1) for the passing of this resolution: Section 48(1)(a)

 

Note

 

Section 48(4) of the Local Government Official Information and Meetings Act 1987 provides as follows:

 

“(4)     Every resolution to exclude the public shall be put at a time when the meeting is open to the public, and the text of that resolution (or copies thereof):

 

             (a)       Shall be available to any member of the public who is present; and

             (b)       Shall form part of the minutes of the local authority.”

 

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows:


Chief Executive and Employment Matters Committee

27 January 2016

 

 

ITEM NO.

GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED

SECTION

SUBCLAUSE AND REASON UNDER THE ACT

PLAIN ENGLISH REASON

WHEN REPORTS CAN BE RELEASED

6

Chief Executive Remuneration

s7(2)(a)

Protection of Privacy of Natural Persons

Consideration of the Chief Executive's Renumeration

The information will be released in the Council's annual report.

7

 Chief Executive Officer Matters

s7(2)(a)

Protection of Privacy of Natural Persons

Protection of Privacy of Natural Persons

The information in the report will be released publicly online with all P-card expenditure