Regulatory Performance Committee

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Regulatory Performance Committee will be held on:

 

Date:                                     Wednesday 30 January 2019

Time:                                    2pm

Venue:                                 Committee Room 1, Level 2, Civic Offices,
53 Hereford Street, Christchurch

 

 

Membership

Acting Chairman

Acting Deputy Chairman

Members

Councillor Jamie Gough

Councillor Sara Templeton

Councillor Jimmy Chen

Councillor David East

Councillor Anne Galloway

Councillor Tim Scandrett

 

 

24 January 2019

 

 

 

Principal Advisor

Leonie Rae

General Manager Consenting & Compliance

 

Liz Ryley

Committee Advisor

941 8153

liz.ryley@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
https://www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Regulatory Performance Committee

30 January 2019

 


Regulatory Performance Committee - Terms of Reference

 

 

Acting Chair

Councillor Gough

Membership

Councillor Templeton (Acting Deputy Chair), Councillor Chen, Councillor Galloway, Councillor East, Councillor Scandrett

Quorum

Half of the members if the number of members (including vacancies) is even, or a majority of members if the number of members (including vacancies) is odd.

Meeting Cycle

Monthly

Reports To

Council

 

 

Responsibilities

The focus of the Regulatory Performance Committee is Council’s regulatory and compliance functions. The Committee seeks to foster:

·         active citizenship, community participation and community partnerships

·         innovation and creativity

·         relationship with key partner organisations and agencies

·         engagement with community boards on bylaw development and review

 

 

The Regulatory Performance Committee considers and reports to Council on issues and activites relating to:

·         Council’s regulatory and compliance functions

·         Council’s regulatory and compliance functions under:

Resource Management Act 1991 and related legislation

Building Act 2004 and the New Zealand Building Code

Dog Control Act 1996

Sale and Supply of Alcohol Act 2012

Local Government Act 1974 and Local Government Act 2002

Historic Places Act 1980

District Plan

Bylaws

Other regulatory matters

·         District planning

·         Approval and monitoring of Council’s list of hearings commissioners under the Resource Management Act 1991.

·         relationship with key partner organisations and agencies

·         engagement with community boards on bylaw development and review

 

 


Regulatory Performance Committee

30 January 2019

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

TABLE OF CONTENTS

 

C       1.       Apologies.......................................................................................................................... 5

B       2.       Declarations of Interest................................................................................................... 5

C       3.       Confirmation of Previous Minutes................................................................................. 5

B       4.       Public Forum.................................................................................................................... 5

B       5.       Deputations by Appointment........................................................................................ 5

B       6.       Presentation of Petitions................................................................................................ 5

Staff Reports

B       7.       Building Consenting Unit Update................................................................................. 11

B       8.       Regulatory Performance Committee - Regulatory Compliance Unit Status Report - 30 January 2019.................................................................................................................. 25

B       9.       Resource Consents Monthly Report - January 2019................................................... 31   

 

 


Regulatory Performance Committee

30 January 2019

 

 

1.   Apologies

At the close of the agenda no apologies had been received.

2.   Declarations of Interest

Members are reminded of the need to be vigilant and to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3.   Confirmation of Previous Minutes

That the minutes of the Regulatory Performance Committee meeting held on Wednesday, 12 December 2018  be confirmed (refer page 6).

4.   Public Forum

A period of up to 30 minutes may be available for people to speak for up to five minutes on any issue that is not the subject of a separate hearings process.

5.   Deputations by Appointment

There were no deputations by appointment at the time the agenda was prepared.

6.   Petitions

There were no petitions received at the time the agenda was prepared.


Regulatory Performance Committee

30 January 2019

 

 

 

Regulatory Performance Committee

Open Minutes

 

 

Date:                                     Wednesday 12 December 2018

Time:                                    9.05am

Venue:                                 Council Chamber, Level 2, Civic Offices,
53 Hereford Street, Christchurch

 

 

Present

Acting Chairman

Acting Deputy Chairman

Members

Councillor Jamie Gough

Councillor Sara Templeton

Councillor Jimmy Chen

Councillor David East

Councillor Anne Galloway

Councillor Tim Scandrett

 

 

10 December 2018

 

 

 

Principal Advisor

Leonie Rae

General Manager Consenting & Compliance

 

Liz Ryley

Committee Advisor

941 8153

liz.ryley@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

·                                        

 

 

The agenda was dealt with in the following order.

1.   Apologies

Part C

Committee Resolved RPCM/2018/00053

That an apology from Councillor Scandrett for late arrival be accepted.

Councillor East/Councillor Chen                                                                                                                            Carried

 

2.   Declarations of Interest

Part B

There were no declarations of interest recorded.

3.   Confirmation of Previous Minutes

Part C

Committee Resolved RPCM/2018/00054

That the minutes of the Regulatory Performance Committee meeting held on Wednesday, 7 November 2018 be confirmed.

Councillor Galloway/Councillor East                                                                                                                    Carried

 

4.   Public Forum

Part B

There were no public forum presentations.

 

5.   Deputations by Appointment

Part B

There were no deputations by appointment.

 

6.   Presentation of Petitions

Part B

There was no presentation of petitions.


 

 

7.   Proposed Plan Change 1 Woolston Risk Management Area

 

Committee Decided RPCM/2018/00055

Part A

That the Regulatory Performance Committee recommend that the Council:

1.         Note the report on the Proposed Plan Change 1 Woolston Risk Management Area as being the first proposed plan change under the Council’s operative District Plan (due to the expiry of Rule 4.1.4.1.5 NC2 on 31 March 2019). 

2.         Note that staff will progress preparation for the proposed plan change, and seek Council agreement to notify the plan change immediately once the Order in Council is revoked.

Councillor East/Councillor Galloway                                                                                                                    Carried

 

8.   Building Consenting Unit Update

 

Committee Resolved RPCM/2018/00056

Part C

That the Regulatory Performance Committee:

 

1.         Receive the information in the report.

Councillor Gough/Councillor Templeton                                                                                                           Carried

 

 

9.   Regulatory Performance Committee - Regulatory Compliance Unit Status Report - 12 December 2018

 

Committee Comment

1.         In response to an enquiry, staff advised they would provide the Committee with the definition of High Risk Alcohol Premises, as referred to in the graph in Attachment A, page 37 of the agenda.

 

Committee Resolved RPCM/2018/00057

Part C

That the Regulatory Performance Committee:

1.         Receive the information in the Regulatory Compliance Unit Status report.

Councillor Gough/Councillor Chen                                                                                                                       Carried

 

 

Councillor Scandrett arrived at 9.34am.


 

 

10. Resource Consents Monthly Report - October 2018

 

Committee Comment

1.         In response to an enquiry, staff advised they will provide the Committee members with an update on the current status of the 113 Beachville Road, Redcliffs and 68 Port Hills Road, Heathcote resource consents.

 

 

Committee Resolved RPCM/2018/00058

Part C

       That Regulatory Performance Committee:

 

1.         Receive the information in the Resource Consents Monthly Report – October 2018.

Councillor Gough/Councillor Templeton                                                                                                           Carried

 

 

 

   

Meeting concluded at 9.36pm.

 

CONFIRMED THIS 30TH DAY OF JANUARY 2019

 

Councillor Jamie Gough

ACTING Chairman

 


Regulatory Performance Committee

30 January 2019

 

 

7.        Building Consenting Unit Update

Reference:

18/1330852

Presenter(s):

Robert Wright – Head of Building Consenting Unit

 

 

1.   Purpose of Report

The purpose of this report is to provide an update for the Regulatory Performance Committee from the Building Consenting Unit.  This update includes information from November and December 2018.  Attachments A and B are the performance reports and Attachments C and D are reports showing data trends.

 

2.   Staff Recommendations

That the Regulatory Performance Committee:

1.         Receive the information in the Building Consenting Unit Update report.

3.   Building Consenting Update

 

         3.1       Key Performance Indicators:

Grant building consents within 20 working days the minimum is to issue 95% of building consents within 19 working days from the date of acceptance.

November: 19 day target achieved at 95.75.

December: Just under 19 day target at 92.9%, 20 day target met at 96.1%. 

Grant code compliance certificates within 20 working days the minimum is to issue 95% of Code Compliance Certificates within 19 working days from the date of acceptance. .

November: Target met at 98.5%

December: Target met at 99.2%. 

Carry out building inspections in a timely manner – 98% of inspections are carried out within three working days of customer request. 

November: Target met at 100%.

December: Target met at 99.9%.

 

         3.2       Earthquake Prone Buildings

By the end of December 2018, there were 617 Christchurch buildings on the national earthquake prone building register.  During November and December there were 24 Christchurch buildings added, and 16 removed due to structural strengthening being completed.  We sent eight 133AH notices to owners requesting Detailed Seismic Assessment reports to clarify the earthquake prone building status of their buildings. 

Link to the register:  https://epbr.building.govt.nz/

A hearing was held on 12 December for three submitters (there were 17 submissions in total, of which three were heard), following recent public consultation on thoroughfares in high pedestrian and vehicular traffic areas, and routes of strategic importance in the Christchurch area (including Akaroa and Banks Peninsula).  Information from the consultation and hearings, along with staff recommendations will be included in a report to Council in February this year.   


 

             3.3       Stakeholder Engagement

Building Consenting managers meet and collaborate regularly with a number of our customers including other councils across the country, Master Builders, Certified Builders, Architects NZ, Housing NZ, and both large and smaller group home builders.

 

             3.4       Pre-Application Meetings

             Pre-application meetings are available for projects requiring building consents, resource consents or both.  Discussions with applicants and/or their representatives are held prior to lodgement of the application and can be especially helpful before or at the design stage.  The meeting(s) will involve as many staff as required (e.g. a planner, senior inspector, eco-advisor, case manager) to assist applicants with submitting quality applications. 

The Building Consenting Unit are required to review pre-application customer satisfaction survey results and review issues quarterly for resolution.  The most recent survey result is from July to September 2018, with 92.1% satisfaction (weighted average 90.3%).

             3.5       Building Warrants of Fitness

A building warrant of fitness is a statement signed by the building owner (or owners agent), stating that the requirements of the building’s compliance schedule have been fully complied with in the previous 12 months.

Received warrants of fitness are regularly audited for accuracy.  During November and December, 11 audits were completed; 132 for this 18/19 financial year. 

             3.6       Customer Satisfaction

The Building Consenting unit send short surveys to our customers each week as one of our measures to gauge customer satisfaction.  Generally, customers are satisfied or very satisfied with our service.  Respondents comment that our staff are helpful and assist them well throughout the building consenting process.  Generally, comments indicating dissatisfaction are around the cost.  Survey results from December showed a positive increase at 78.8% customer satisfaction.  

Managers and team leaders receive survey results weekly and deal with any issues raised with both the customer and consenting staff if necessary.  Results and comments are registered so common themes for improvement can be identified and resolved where possible. 

             3.7       Eco-Design

The Eco Design Service workload was consistent throughout November and December. 

 

The service was involved with a number of pre-applications meetings and had a first publication in the BRANZ Build magazine, 2018 December Edition:

https://www.buildmagazine.org.nz/articles/show/window-selection-balancing-act

 

Smart Series 4, published in December 2018, featured an article about our Eco Design Advisor’s own eco-friendly home, which also promoted the Council’s eco design service:

https://gallery.mailchimp.com/7101cf20bf99aa7fe12911cf7/files/db47f4c2-f18b-406b-91d4-430b027a9df0/Smart_Series_4_Julie_Villard_LSB_Dec18_low_res.pdf?fbclid=IwAR2Vg_UYIzi26VtsTchcnYE0UATcR9JVr2ZIBizIGdRFCF-ywu0zUObIa9U

            

 

             3.8       Significant Consents in November and December 2018:

 

Address

Value of Building Work

Building Consent Details

555 West Coast Road, Templeton

$4,000,000

Construction of modular prison accommodation building comprising two 120 bed units- stage 1 of 2

655 Russley Road, Harewood

 

$12,500,000

Bunnings Warehouse - construction of retail warehouse with associated  pump house, car parking and fencing

26 Sir William Pickering Drive, Harewood

$5,610,000

Construction of Airways Air Traffic Control (ATC) facility - stage 3 of 4

 

21 Windermere Road, Papanui

$25,000,000

Construction of aged care facility

92 Hereford Street

$15,360,000

Construction of car park building with retail on ground floor - retail fit out not included as part of this consent

 

 

Attachments

No.

Title

Page

a

Building Consenting Performance Report November 2018

14

b

Building Consenting Performance Report December 2018

17

c

Building Consenting Trending Data November 2018

20

d

Building Consenting Trending Data Report December 2018

22

 

 

Signatories

Author

Robert Wright - Head of Building Consenting

Approved By

Leonie Rae - General Manager Consenting and Compliance

  


Regulatory Performance Committee

30 January 2019

 

PDF Creator


 

PDF Creator


 

PDF Creator


Regulatory Performance Committee

30 January 2019

 

PDF Creator


 

PDF Creator


 

PDF Creator


Regulatory Performance Committee

30 January 2019

 

PDF Creator


 

PDF Creator


Regulatory Performance Committee

30 January 2019

 

PDF Creator


 

PDF Creator


Regulatory Performance Committee

30 January 2019

 

 

8.        Regulatory Performance Committee - Regulatory Compliance Unit Status Report - 30 January 2019

Reference:

19/13141

Presenter(s):

Tracey Weston, Head of Regulatory Compliance

 

 

1.   Purpose of Report

1.1       The purpose of this report is to provide the Regulatory Performance Committee with an update on the Unit's performance against our Key Performance Indicators across the last two months.

 

2.   Staff Recommendations

That the Regulatory Performance Committee:

1.         Receive the information in the Regulatory Compliance Unit Status report.

 

3.   Compliance activities of interest

3.1       This information is provided to the Committee for the purpose of information sharing and as a demonstration of some of the various activities the teams have been involved in over the reporting period.

3.2       Freedom Camping Season

The freedom camping season continues with enforcement and monitoring taking place throughout the Christchurch and Banks Peninsula area, 7 days a week.

 

For the period of November and December, a total of 56 freedom camping infringements were issued. Of the 56 infringements, 33 were issued in the Akaroa Township.

 

3.3       Abandoned/Vacant properties

For this reporting period the Compliance and Investigations and/or the Environmental Health team have received 10 reports of nuisance associated with vacant properties across the City.  A summary of these complaints is provided below.

Vacant Building:  Four vacant building complaints were received over the reporting period. Upon investigation none were determined to be dangerous and no Section 124 notices under the Building Act were issued.      

                         Vermin:  Five complaints relating to vermin on vacant properties were received. No rodents were sighted at the time of our site visits and no health nuisances have been detected. All complaints have been resolved.

Litter:  One complaint was received which was investigated with no health nuisance concerns or Litter Act breaches identified.

 

 

4.   Performance against the Unit’s Key Performance Indicators

4.1       The following and attached data provides a summary of how the Unit is tracking against our Key Performance Indicators for the period from 1 November 2018 – 31 December 2018.

4.2       Compliance and Investigations

Protect the health and safety of the community by ensuring Resource Management Act activities comply with legislative requirements

Measure – High risk Resource Management Act consents and clean fill sites are monitored at least once every 3 months

Target 95%

Reporting period commentary:

High Risk sites and Clean Fill sites are programmed for inspection to achieve this rolling target of monitoring at least once every three months.

There are currently 3 high risk sites, all of which were visited during the November/December period.  There are 22 clean fill sites, 14 of which were inspected during the November/December period.

 

Protect community safety through the timely and effective response to complaints about public safety

Measure – Investigations of dangerous building reports are initiated and identified hazards secured within 24 hours, 7 days a week

Target 100%

Reporting period commentary:

A total of 4 Investigations of dangerous buildings were reported and initiated during this reporting period with 2 occurring in November and 2 in December.

Measure – Investigations into reports of incidents covered by the Resource Management Act that meet serious risk to public safety criteria are initiated within 24 hours, 7 days a week

Target 100%

Reporting period commentary:

No reports were received during November or December 2018 for RMA related incidents. 

 

4.3       Please refer to Appendix 1 – Regulatory Compliance Unit Status Report - KPI Dashboard for the remaining data for our Key Performance indicators.

 

 

 

Attachments

No.

Title

Page

a

Attachment to report 19/13141 (Title: Regulatory Compliance Unit Status Report - KPI Dashboard)

28

 

 

Signatories

Author

Jennifer Steel - Team Leader Compliance Support

Approved By

Tracey Weston - Head of Regulatory Compliance

Leonie Rae - General Manager Consenting and Compliance

  


Regulatory Performance Committee

30 January 2019

 


 


Regulatory Performance Committee

30 January 2019

 

 

9         Resource Consents Monthly Report - January 2019

Reference:

18/1339424

Contact:

John Higgins

john.higgins@ccc.govt.nz

941 8224

 

 

1.   Purpose and Origin of Report

1.1       The purpose of this report is to provide a monthly update to the Regulatory Performance Committee with respect to the delivery of resource consent functions. This report covers activity for the month of December 2018.

1.2       Attachment A provides graphical information relating to application numbers and performance. Key aspects of that graphical information are also discussed below.

1.3       Attachment B provides a table of key applications.  

1.4       The author will be present at the Committee meeting to highlight key areas of the report and answer any questions.

 

2.    Recommendation

       That Regulatory Performance Committee:

 

1.         Receive the information in the Resource Consents Monthly Report – December 2018.

 

3.   Application Numbers

3.1       Applications received decreased from 246 in November to 229 in December.

3.2       No temporary accommodation applications were received in December.  14 District Plan certificates were issued in December.

3.3       162 applications were issued in December.  A breakdown of processing type is shown in the table below (some application types are excluded from this table).

 

 

 

 

3.4       Of the applications issued in December, the decision outcomes are reported in the table below (again some application types are excluded).

 

4.   Performance

4.1       99% of applications in December were processed within the statutory timeframe.  This meets the target of 99% which is a good result.

 

5.   List of Significant Applications

5.1       A list of significant applications received and issued is included at Attachment B.

 

 

 

Attachments

No.

Title

Page

a

Attachment A - Key statistics - December 2018

33

b

Attachment B - Key applications - December 2018

42

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)    sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii)   adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

John Higgins - Head of Resource Consents

Approved By

Leonie Rae - General Manager Consenting and Compliance

  


Regulatory Performance Committee

30 January 2019

 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


Regulatory Performance Committee

30 January 2019

 

PDF Creator