Waitai

Coastal-Burwood Community Board

Open Minutes

 

 

Date:                                     Monday 3 December 2018

Time:                                    4:30pm

Venue:                                 Boardroom, Corner Beresford and Union Streets,
New Brighton

 

 

Present

Chairperson

Members

Kim Money

Tim Baker

David East

Glenn Livingstone

Linda Stewart

 

 

3 December 2018

 

 

 

 

 

Jo Wells

Manager Community Governance, Coastal-Burwood

941 6451

jo.wells@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Waitai/Coastal-Burwood Community Board

03 December 2018

Unconfirmed

  

The agenda was dealt with in the following order.

1.   Apologies

Part C

Community Board Resolved CBCB/2018/00114

Community Board Decision

That the apology from Tim Sintes be accepted.

Kim Money/Linda Stewart                                                                                                                                      Carried

 

2.   Declarations of Interest

Part B

Linda Stewart declared an interest in the Dallington Community Trust  - the deputation at item 5.1 below and the Waitai/Coastal-Burwood Community Board Area Report item 5.4.1. and took no part in the Board’s discussion.

 

 

3.   Confirmation of Previous Minutes

Part C

Community Board Resolved CBCB/2018/00115

Community Board Decision

That the minutes of the Waitai/Coastal-Burwood Community Board meeting held on Monday, 19 November 2018 be confirmed.

Glenn Livingstone/Tim Baker                                                                                                                                 Carried

 

4.   Public Forum

Part B

 

4.1 Betty Chapman – Wainoni Avonside Community Services Trust

 

Betty Chapman, from the Wainoni Avonside Community Services Trust, spoke on psycho-social well-being issues that some of the Trust’s clients are presenting. The building used by the Trust is in poor condition and now has limited use. Consequently, the Trust is looking at possibilities to move elsewhere.

 

Bebe Frayle, from the Dallington Residents Association was present in support of Betty’s presentation.

 

After questions from members, the Chairperson thanked Betty for presenting to the Board.

 

 

 

4.2 Anne McAllister – Prestons sub-division resident

Anne McAllister, resident of Prestons North, spoke to the Board on her intent to establish a Prestons Residents’ Group, with the objective of advocating for a safe community, keeping up the natural environment, more playground equipment and establishing a community meeting place. Staff are assisting Anne to establish the group.

 

After questions from members, the Chairperson thanked Anne for presenting to the Board.

 

 

5.   Deputations by Appointment

Part B

5.1

Bebe Frayle, Dallington Residents Association and David Collins, Dallington Community Trust, spoke on behalf of the Burwood/Avondale/Dallington Group regarding the proposal for a Community Hub. Bebe thanked local staff for all their help with the facility study so far. Bebe and David presented and discussed options of possible locations for a Community centre which could be run by the Dallington Community Trust.

After questions from members, the Chairperson thanked Bebe and David for presenting to the Board.

 

6.   Presentation of Petitions

Part B

There was no presentation of petitions.

 

7.   Correspondence

 

Staff Recommendations

That the Coastal-Burwood Community Board:

1.         Receive the information in the correspondence report dated 3 December 2018

2.         Approves the installation of a soccer goal in Aston Reserve by the Northshore Residents Association.

 

Community Board Resolved CBCB/2018/00116

Part B

That the Coastal-Burwood Community Board:

1.         Receives the information in the correspondence report dated 3 December 2018

2.         Approves the installation of a soccer goal in Aston Reserve by the Northshore Residents’ Association subject to the Association confirming some specific construction details and meeting Council installation requirements which will be supplied to the Association.   

Linda Stewart/Tim Baker                                                                                                                                          Carried

 

8.   Proposed Road Names - Coastal-Burwood Wards - Prestons Park Subdivision

Board Comment

Staff advised of an additional recommended road name – John Lindsay – that had been suggested by the developer of Prestons Park in recognition of a long-serving employee who had recently passed away.

 

 

Staff Recommendations

That the Waitai/Coastal-Burwood Community Board resolve to approve the following new road names:

1.         Prestons Park (RMA/2013/1085)

·         Townson Road

·         Denny Street

·         Evelyn Street

·         Brooklands Street

·         Pierce Street

·         Calder Street

·         Catlin Street

·         Dan Street

·         Hoffman Street

·         Mackinnon Road

·         Timara Street

·         Nisson Street

·         Eyles Street

·         Minim Street

·         Greaney Street

·         Chandlers Street

·         Tukes Street

 

Community Board Resolved CBCB/2018/00117

Part C

That the Waitai/Coastal-Burwood Community Board resolve to approve the following new road names:

1.         Prestons Park (RMA/2013/1085)

·         Townson Road

·         Denny Street

·         Evelyn Street

·         Brooklands Street

·         Pierce Street

·         Calder Street

·         Catlin Street

·         Dan Street

·         Hoffman Street

·         Mackinnon Road

·         Timara Street

·         Nisson Street

·         Eyles Street

·         Minim Street

·         Greaney Street

·         Chandlers Street

·         Tukes Street

·         John Lindsay

Noting: for the name John Lindsay, the type of road has yet to be determined

 

David East/Glenn Livingstone                                                                                                                                Carried

 

 

9.   Coastal Burwood Community Board - 2018/19 Discretionary Response Fund Application - Burwood Daycare For the Elderley

 

Community Board Resolved CBCB/2018/00118(Original staff recommendation accepted without change)

Part C

That the Waitai/Coastal-Burwood Community Board:

1.         Approves a grant of $1,000 from its 2018/19 Discretionary Response Fund to The Burwood Daycare for the Elderly towards its Community Fair/Anniversary Celebration. The grant is not to be used towards staff wages or staff travel costs.

Linda Stewart/Tim Baker                                                                                                                                          Carried

 

10. Coastal-Burwood Community Board Meeting Schedule 2019

 

Community Board Resolved CBCB/2018/00119(Original staff recommendation accepted without change)

Part C

That the Waitai/Coastal-Burwood Community Board:

1.         Adopt the following meeting schedule from 4 February to 2 December 2019:

Monday 4 February           4.30pm          New Brighton Boardroom

Monday 18 February         4.30pm          New Brighton Boardroom          
Monday 4 March                4.30pm          New Brighton Boardroom          
Monday 18 March              4.30pm          New Brighton Boardroom          
Monday 1 April                    4.30pm          New Brighton Boardroom          
Tuesday 15 April                  4.30pm          New Brighton Boardroom   Easter is on Monday
Monday 6 May                    4.30pm          New Brighton Boardroom          
Monday 20 May                  4.30pm          New Brighton Boardroom          
Tuesday 4 June                    4.30pm          New Brighton Boardroom   Queens Birthday is Monday
Monday 17 June                 4.30pm          New Brighton Boardroom          
Monday 1 July                      4.30pm          New Brighton Boardroom          
Monday 15 July                   4.30pm          New Brighton Boardroom          
Monday 5 August               4.30pm          New Brighton Boardroom          
Monday 19 August                         4.30pm          New Brighton Boardroom          
Monday 2 September      4.30pm          New Brighton Boardroom          
Monday 16 September    4.30pm          New Brighton Boardroom                                    
 

2.    Agrees  that the first meetings of the month will host Public Forums.

3.    Agrees on Board meeting days to allocate from 1.00pm to 4.15pm for seminars/workshops if required.

Tim Baker/Kim Money                                                                                                                                              Carried

 

 

11. Recess Committee 2018/19

 

Community Board Resolved CBCB/2018/00120(Original staff recommendation accepted without change)

Part C

That the Waitai/Coastal-Burwood Community Board:

1.         Appoints a Recess Committee comprising the Board Chairperson or Deputy Chairperson and any two Board members available, to be authorised to exercise the delegated powers of the Coastal-Burwood Community Board for the period following its ordinary meeting on 3 December 2018 up until the Board resumes normal business on 4 February 2019.

2.         Requires that the Committee report back to the Board, the application of any such delegation, for record purposes.

3.         Notes that any meeting of the Recess Committee will be publicised and details forwarded to all Board members.

Tim Baker/Glenn Livingstone                                                                                                                                 Carried

 

 

12. Coastal Burwood Discretionary Response Fund 2018-19  Application - Decoration of New Brighton Clock Tower for 2018-19 Holiday season.

 

Community Board Resolved CBCB/2018/00121(Original staff recommendation accepted without change)

Part C

That the Waitai/Coastal-Burwood Community Board:

1.         Subject to the final confirmation of the Community Board Chair, approves a grant of up to $500 from its 2018/19 Discretionary Response Fund to the Coastal Burwood Community Board towards the cost of decorating the New Brighton Clock Tower for the 2018/19 holiday season.

Glenn Livingstone/David East                                                                                                                                Carried

 

13. Waitai/Coastal-Burwood Community Board Area Report - December 2018

Board Comment:

The Board acknowledged the tireless work Linda Stewart and Glenn Livingstone have done in advocating for the need for a community facility to service the areas of Burwood, Avondale and Dallington.

 

 

 

Staff Recommendations 

That the Waitai/Coastal-Burwood Community Board:

1.    Receive the Waitai/Coastal-Burwood Community Board Area Report for December 2018.

2.    Notes the appointment of Glenn Livingstone to the Te Oranga Care and Protection Residence Community Liaison Committee.

3.    Receives for information purposes, the Waitai/Coastal-Burwood Community Board’s Submissions Committee Minutes of 13 November 2018 and the submission provided under delegation to the Council on the Draft Suburban Parking Policy 2018.

 

Community Board Resolved CBCB/2018/00122

Part C

That the Waitai/Coastal-Burwood Community Board:

1.    Receive the Waitai/Coastal-Burwood Community Board Area Report for December 2018.

2.    Notes the appointment of Glenn Livingstone to the Te Oranga Care and Protection Residence Community Liaison Committee.

3.    Receives for information purposes, the attached Waitai/Coastal-Burwood Community Board’s Submissions Committee Minutes of 13 November 2018 and the submission provided under delegation to the Council on the Draft Suburban Parking Policy 2018.

4.    The Board noted the intent to request advice regarding the Capital Acceleration Fund          ‘Residential Red Zone Seed Funding’ and whether a shared three suburb (Burwood-         Avondale-        Dallington) Community Centre could be prioritised within this funding.

   The Board considers the facility a legacy project that is of critical importance to these three    communities- Burwood, Avondale and Dallington.

 

 

Linda Stewart/Glenn Livingstone                                                                                                                         Carried

 

 

14. Elected Members’ Information Exchange

Part B

14.1        Staff undertook to follow up on the need for Broad Park walking track signage                                    which provided clear guidelines for the conflicting use by cyclists and walkers.

14.2        Staff agreed to provide an update on the swales at Donnell park, which had been the                              subject of a previous Board enquiry.

14.3        Staff undertook to provide guidelines around the installation of pedestrian crossings.

14.4        Staff undertook to arrange a seminar in the New Year on general roading matters, such                              as road conditions,  including pedestrian crossings in the two wards.

14.5        Staff undertook to provide information on any upgrade work proposed for Bolero                                          Reserve playground, Parklands.

14.6        Staff undertook to determine if earthquake repairs can be carried out on the New                                          Brighton war memorial amphitheatre stairs.

14.7        Staff undertook to investigate if the roading between the Wainoni Road/ New                                   Brighton Road roundabout and the Bower Ave/New Brighton road intersection can be                            put back to its original condition. This includes the car-parking portion of Cockayne                                  Reserve.

14.8        Staff undertook to supply timeframes for the replacement of the flying fox platform and                                  slide in Broad Park and to investigate the possibility that the structure could be back in                                  action before Christmas.

14.9        Staff agreed to send a thank you letter to the Pegasus Rangers group of Girl Guides                              New Zealand for their recent Beach clean-up

 

 

 

 

 

15  Resolution to Exclude the Public

 

Community Board Resolved CBCB/2018/00123

Part C

That at 6.19pm the resolution to exclude the public set out on pages 59 of the agenda be adopted.

David East/Linda Stewart                                                                                                                                           Carried

 

The public were re-admitted to the meeting at 6.27pm.

 

   

Meeting concluded at 6.27pm.

 

CONFIRMED THIS 4th DAY OF February 2019

 

Kim Money

Chairperson