Waitai

Coastal-Burwood Community Board

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Waitai/Coastal-Burwood Community Board will be held on:

 

Date:                                     Monday 3 December 2018

Time:                                    4:30pm

Venue:                                 Boardroom, Corner Beresford and Union Streets,
New Brighton

 

 

Membership

Chairperson

Deputy Chairperson

Members

Kim Money

Tim Sintes

Tim Baker

David East

Glenn Livingstone

Linda Stewart

 

 

27 November 2018

 

 

 

 

 

Jo Wells

Manager Community Governance, Coastal-Burwood

941 6451

jo.wells@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
https://www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Waitai/Coastal-Burwood Community Board

03 December 2018

 

 


Waitai/Coastal-Burwood Community Board

03 December 2018

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

TABLE OF CONTENTS

 

C       1.       Apologies.......................................................................................................................... 4

B       2.       Declarations of Interest................................................................................................... 4

C       3.       Confirmation of Previous Minutes................................................................................. 4

B       4.       Public Forum.................................................................................................................... 4

B       5.       Deputations by Appointment........................................................................................ 4

B       6.       Presentation of Petitions................................................................................................ 4

C       7.       Correspondence............................................................................................................. 11

Staff Reports

C       8.       Proposed Road Names - Coastal-Burwood Wards - Prestons Park Subdivision...... 17

C       9.       Coastal Burwood Community Board - 2018/19 Discretionary Response Fund Application - Burwood Daycare For the Elderley....................................................... 23

C       10.     Coastal-Burwood Community Board Meeting Schedule 2019.................................. 27

C       11.     Recess Committee 2018/19........................................................................................... 29

C       12.     Coastal Burwood Discretionary Response Fund 2018-19  Application - Decoration of New Brighton Clock Tower for 2018-19 Holiday season............................................ 31

C       13.     Waitai/Coastal-Burwood Community Board Area Report - December 2018........... 35

 

B       14.     Elected Members’ Information Exchange.................................................................... 58

C       15.     Resolution to Exclude the Public................................................................................. 59  

 

 


Waitai/Coastal-Burwood Community Board

03 December 2018

 

 

1.   Apologies

Tim Sintes

2.   Declarations of Interest

Members are reminded of the need to be vigilant and to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3.   Confirmation of Previous Minutes

That the minutes of the Waitai/Coastal-Burwood Community Board meeting held on Monday, 19 November 2018  be confirmed (refer page 5).

4.   Public Forum

A period of up to 30 minutes will be available for people to speak for up to five minutes on any issue that is not the subject of a separate hearings process.

It is intended that the public forum session will be held at 4.30pm.

At the time of printing this agenda, the following request is known.

 

4.1 Betty Chapman – Wainoni Avonside Community Services Trust

Betty Chapman, representing the Wainoni Avonside Community Services Trust will make a public forum  presentation on psycho-social issues in the Wainoni-Avonside area. Bebe Frayle, representing the Dallington Residents Association will present in support of her presentation

5.   Deputations by Appointment

Deputations may be heard on a matter or matters covered by a report on this agenda and approved by the Chairperson.

 

5.1

Burwood/Avondale/Dallington Group – Burwood/Avondale/Dallington Community Hub

Bebe Frayle and David Collins will speak on behalf of the Burwood/Avondale/Dallington Group regarding the Burwood/Avondale/Dallington Community Hub. Refer to item 5.4.1 in the Coastal-Burwood Community Board Area Report

 

6.   Presentation of Petitions

There were no petitions received at the time the agenda was prepared.  


Waitai/Coastal-Burwood Community Board

03 December 2018

 

 

 

Waitai

Coastal-Burwood Community Board

Open Minutes

 

 

Date:                                     Monday 19 November 2018

Time:                                    4:30pm

Venue:                                 Boardroom, Corner Beresford and Union Streets,
New Brighton

 

 

Present

Chairperson

Members

Kim Money

Tim Baker

David East

Glenn Livingstone

Linda Stewart

 

 

19 November 2018

 

 

 

 

 

Jo Wells

Manager Community Governance, Coastal-Burwood

941 6451

jo.wells@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


  

The agenda was dealt with in the following order.

1.   Apologies

Part C

Community Board Resolved CBCB/2018/00107

Community Board Decision

That the apologies from Tim Sintes be accepted.

Tim Baker/Linda Stewart                                                                                                                                          Carried

 

2.   Declarations of Interest

Part B

There were no declarations of interest recorded.

 

3.   Confirmation of Previous Minutes

Part C

Community Board Resolved CBCB/2018/00108

Community Board Decision

That the minutes of the Waitai/Coastal-Burwood Community Board meeting held on Monday, 5 November 2018 be confirmed.

Linda Stewart/Glenn Livingstone                                                                                                                         Carried

 

4.   Public Forum

Part B

There was no public forum held at this meeting.

5.   Deputations by Appointment

Part B

There were no deputations by appointment.

6.   Presentation of Petitions

Part B

There was no presentation of petitions.

7.   Correspondence

 

Staff Recommendations

That the Coastal-Burwood Community Board:

1.         Receive the information in the correspondence report dated 19 November 2018

2.         Request staff to consider the request from the North Beach Residents Association for the current Toilet block at Thomson Park to be retained, with new clearer/bold signage, and improved access), so that it can be utilised along with the proposed new toilet facilities further into Thomson Park

3.         Request staff to consider the matter of Speed on Rothesay Road, Putake Drive, Tumara Park and provide advice to the Board.

 

Community Board Resolved CBCB/2018/00109

Part B

That the Coastal-Burwood Community Board:

1.         Receive the information in the correspondence report dated 19 November 2018

2.         Request staff to consider the request from the North Beach Residents Association for the current Toilet block at Thomson Park to be retained, with new clearer/bold signage, and improved access), so that it can be utilised along with the proposed new toilet facilities further into Thomson Park

3.         Receive the tabled response from staff on the matter of Speed on Rothesay Road, Putake Drive, Tumara Park and request staff to report back to the board on the effectiveness of the proposed 3 month electronic speed indication signs installation.

Kim Money/Tim Baker                                                                                                                                              Carried

 

8.   Briefings

Part B

 

New Brighton Project Coordinators Martha Baxendell and Emily Adcock presented to the Board an overview of the work New Brighton Project does within the community of New Brighton. They presented their new logo, brand expansion and welcome pack, followed by a short video of the recent events and initiatives from the New Brighton Project.

 

The Chairperson thanked the coordinators for all that they do for Project New Brighton and for their presentation.

 

Note: Chairperson requested an inquiry be made as to what options are available for recessed anchoring holds, for the tents on New Brighton Markets days. Chairperson received permission to use an edited version of the New Brighton Project promotional video, to be incorporated in the Coastal-Burwood Community Board presentation to Council on 6 December.

 

 

 

10. Coastal-Burwood 2018/19 Discretionary Response Fund South Brighton Community Toy Library Incorporated and Northshore Residents Association

 

Board Comment

With the requested grant towards the cost of pest traps, the Board requested staff to seek information from the coastal area parks ranger team on the support available for communities wishing to undertake pest management.

 

 

Community Board Resolved CBCB/2018/00110(Original staff recommendation accepted without change)

Part C

That the Waitai/Coastal-Burwood Community Board:

1.         Approves a grant of $1,670 from its 2018/2019 Discretionary Response Fund to South Brighton Community Toy Library Incorporated towards rent and toy librarian wage.

2.         Approves a grant of $500 from its 2018/2019 Discretionary Response Fund to Northshore Residents Association towards the cost of pest traps. 

 

David East/Tim Baker                                                                                                                                                 Carried

Linda Stewart requested that her vote against the item 2 decision be recorded.

 

11. Coastal-Burwood Community Board Discretionary Response Fund Report 2018/19 - Touch New Zealand Aranui Community Touched Project

 

Community Board Resolved CBCB/2018/00111(Original staff recommendation accepted without change)

Part C

That the Waitai/Coastal-Burwood Community Board:

1.         Approves a grant of $2,500 from its 2018/19 Discretionary Response Fund to Touch New Zealand towards the Aranui Community Touched Project Term 1, 2019.

Linda Stewart/Kim Money                                                                                                                                      Carried

 

9.   Proposed Bus Stop on Prestons Road near Bluestone Drive

 

Community Board Resolved CBCB/2018/00112(Original staff recommendation accepted without change)

Part C

That the Waitai/Coastal-Burwood Community Board:

1.         Approve that a marked bus stop be installed on the southern side of Prestons Road commencing at a point 16 metres west of its intersection with the prolongation of the western kerb line of Bluestone Drive and extending in a westerly direction for a distance of 14 metres.

Tim Baker/Glenn Livingstone                                                                                                                                 Carried

 

 

 

12. Coastal-Burwood 2018/19 Youth Development Fund Report - Kynan Stowers-Smith, Sienna Stowers-Smith, Lola Mill, Brooke Whitman and Jacob Carey

 

Community Board Resolved CBCB/2018/00113(Original staff recommendation accepted without change)

Part C

That the Waitai/Coastal-Burwood Community Board resolve to:

1.         Approve the making of a grant of $350 from its 2018/19 Youth Development Fund to Kynan Stowers-Smith towards the costs of representing Canterbury in the Under 18 Mixed Touch Team at the Touch Canterbury Tournament on 1 December 2018, the Interprovincial Series from 15 to 16 December 2018 and the National Touch Tournament from 7 to 11 February 2019. Noting that the granted funds are not to be used for any supervisory staff, coaching, tuition or management costs.

2.         Approve the making of a grant of $200 from its 2018/19 Youth Development Fund to Sienna Stowers-Smith towards the costs of representing Canterbury in the Under 14 Girls Red Touch Team at the Touch Canterbury Tournament on 1 December 2018 and the Interprovincial Series from 15 to 16 December 2018. Noting that the granted funds are not to be used for any supervisory staff, coaching, tuition or management costs.

3.         Approve the making of a grant of $250 from its 2018/19 Youth Development Fund to Lola Mill towards the costs of participating in the Aon Maadi Cup from 25th – 30th March 2019. Noting that the granted funds are not to be used for any supervisory staff, coaching, tuition or management costs.

4.         Approve the making of a grant of $500 from its 2018/19 Youth Development Fund to Brooke Whitman towards the costs of competing at the 2019 Challenge Cup in Abu Dhabi from 7 to 22 April 2019 as part of the New Zealand Women's Under 18 Ice Hockey Team. Noting that the granted funds are not to be used for any supervisory staff, coaching, tuition or management costs.

5.         Approve the making of a grant of $500 from its 2018/19 Youth Development Fund to Jacob Carey towards his costs for attending the Riverside Rangers Minor Ice Hockey Association Annual International Bantam/Midget Tournament in Windsor, Ontario, Canada as part of the K & B Slovakia All Stars Ice Hockey Team from 24 December 2018 to 7 January 2019. Noting that the granted funds are not to be used for any supervisory staff, coaching, tuition or management costs.

Tim Baker/David East                                                                                                                                                 Carried

 

 

 

13. Elected Members’ Information Exchange

 

Part B

13.1        Staff undertook to urgently follow up with parks staff on the Bexley park toilet issue                              as raised by Velocity Karts, and to arrange a Board site visit with parks staff, NAC BMX                                and Velocity Karts representatives to discuss the issue.

13.2        Staff undertook to arrange a seminar for the Board to collectively compose feedback                              on Regenerate Christchurch Limited’s Draft Ōtākaro Avon River Corridor                                                Regeneration Plan.

13.3        The North Beach Residents Association has purchased wheelchair friendly beach                              mats.

 

 

 

 

 

   

Meeting concluded at 6.05pm.

 

CONFIRMED THIS 15th DAY OF November 2018

 

Kim Money

Chairperson

   


Waitai/Coastal-Burwood Community Board

03 December 2018

 

 

7.        Correspondence

Reference:

18/1251737

Presenter(s):

Peter Croucher, Community Board Advisor

 

 

1.   Purpose of Report

Correspondence has been received from:

Name

Subject

Jayne Mark, Chairperson Northshore Residents Association

Installation of soccer goal in Aston Reserve

 

2.   Staff Recommendations

That the Coastal-Burwood Community Board:

1.         Receive the information in the correspondence report dated 03 December 2018

2.         Approved the installation of a soccer goal in Aston Reserve by the Northshore Residents Association.

 

 

Attachments

No.

Title

Page

a

Soccer Goal Flyer

12

b

Pipe frame

13

c

Northshore Residents Association letter to Community Board for soccer goal

14

 

 


Waitai/Coastal-Burwood Community Board

03 December 2018

 

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Waitai/Coastal-Burwood Community Board

03 December 2018

 

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Waitai/Coastal-Burwood Community Board

03 December 2018

 

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Waitai/Coastal-Burwood Community Board

03 December 2018

 

 

8.        Proposed Road Names - Coastal-Burwood Wards - Prestons Park Subdivision

Reference:

18/1178597

Presenter(s):

Sean Ward, Principal Advisor Resource Consents

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Waitai/Coastal-Burwood Community Board to consider and approve the proposed road names for one local subdivision.

Origin of Report

1.2       This report is staff generated resulting from naming request received from the subdivision developer.

1.3       This report relates to the subdivision Prestons Park, 432 Prestons Road.

2.   Significance

2.1       The decisions in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the number of people affected and/or with an interest.

2.1.2   Due to the assessment of low significance, no further community engagement and consultation is required.

3.   Staff Recommendations

That the Waitai/Coastal-Burwood Community Board resolve to approve the following new road names:

1.         Prestons Park (RMA/2013/1085)

·        Townson Road

·        Denny Street

·        Evelyn Street

·        Brooklands Street

·        Pierce Street

·        Calder Street

·        Catlin Street

·        Dan Street

·        Hoffman Street

·        Mackinnon Road

·        Timara Street

·        Nisson Street

·        Eyles Street

·        Minim Street

·        Greaney Street

·        Chandlers Street

·        Tukes Street

 

4.   Background

4.1       Introduction

4.1.1   A road naming request has been submitted by the developer for Prestons Park (RMA/2013/1085) subdivision. A preferred name and an alternative name(s) have been put forward by the developer for the roads.

4.1.2   The recommended right-of-way names have been checked against existing road names in Christchurch and bordering districts, for duplication, alternative spellings, or other similarities in spelling or pronunciation to avoid the potential for confusion. The recommended names are considered sufficiently different to existing road names.

4.1.3   The recommended right-of-way names have been checked against the Council’s Roads and Right-of-Way Naming Policy dated 2 November 1993. The recommended names are considered to be consistent with this policy.

4.1.4   The recommended right-of-way names and type have been checked against the Australian and New Zealand Standard AS/NZS 4819:2011 Rural and urban addressing. The recommended names are considered to be consistent with this Standard unless otherwise stated below.

4.1.5   Under the Roads and Right-of-Way Naming Policy the names considered must be requested by the developer. There is not an ability to consider alternative names without first checking whether there are any duplications or similarities with other road and right-of-way names.

4.1.6   Consultation has been undertaken with Land Information New Zealand who have raised no concerns with the proposed names.

4.1.7   The requests have been accompanied by an explanation of the background to the names which are summarised below.

4.2       Prestons Park (RMA/2013/1085)

4.2.1   Road names have been requested by CDL Land New Zealand Limited for the roads at the Prestons Park subdivision. To view the roads subject to this application refer to Attachment A.

4.2.2   The right of way names have been chosen in accordance with the theme of Canterbury Lakes and water bodies throughout the South Island. This follows the earlier use of Canterbury high country water body names in previous stages of this same subdivision.

4.2.3   16 Road names are required to complete the overall development including Stage 4 and 5. The names in order of preference are:

·    Townson Road – Townson Tarn

·    Denny Street – Lake Denny

·    Evelyn Street – Lake Evelyn

·    Brooklands Street – Brooklands Lagoon

·    Pierce Street – Pierce Pond

·    Calder Street – Lake Calder

·    Catlin Street – Catlins Lake

·    Dan Street – Lake Dan

·    Hoffman Street – Hoffmans Dam

·    Mackinnon Street – Lake Mckinnon

·    Timara Street – Lake Timara

·    Nisson Street – Lake Nisson

·    Eyles Street – Lake Eyles

·    Minim Street – Minim Mere

·    Greaney Street – Lake Greaney

·    Chandlers Street – Chandlers Lagoon

·    Tukes Street – Tukes Lagoon

·    Luna Cresent – Lake Luna

·    Potts Street – Potts River

·    Ahaura Street – Lake Ahaura

·    Haupiri Street – Lake Haupiri

·    Sweeney Street – Lake Sweeney

·    Whitestone Street – Lake Whitestone

·    Malones Street – Malones Dam

·    Pinders Street – Pinders Pond

·    Bright Street – Lake Bright

·    Brownlee Street – Lake Brownlee

 

Attachments

No.

Title

Page

a

Prestons Park Plan

21

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Authors

Laura Braddick - Senior Resource Consents Support Officer

Sean Ward - Principal Advisor Resource Consents

Approved By

John Higgins - Head of Resource Consents

Leonie Rae - General Manager Consenting and Compliance

  


Waitai/Coastal-Burwood Community Board

03 December 2018

 

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Waitai/Coastal-Burwood Community Board

03 December 2018

 

 

9.        Coastal Burwood Community Board - 2018/19 Discretionary Response Fund Application - Burwood Daycare For the Elderley

Reference:

18/1199082

Presenter(s):

Natalie Dally, Community Development Advisor

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Waitai/Coastal-Burwood Community Board to consider an application for funding from its 2018/19 Discretionary Response Fund from the organisation listed below.

Funding Request Number

Organisation

Project Name

Amount Requested

Amount Recommended

00058668

Burwood Daycare for the Elderly

Community Fair/Anniversary celebration

$2,566

$1,000

 

1.2       There is currently a balance of $29,636 remaining in the fund

Origin of Report

1.3       This report is staff generated as a result of an application being received.

2.   Significance

2.1       The decision(s) in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the number of people affected and/or with an interest.

2.1.2   Due to the assessment of low significance, no further community engagement and consultation is required.

3.   Staff Recommendations

That the Waitai/Coastal-Burwood Community Board:

1.         Approves a grant of $1,000 from its 2018/19 Discretionary Response Fund to The Burwood Daycare for the Elderly towards their Community Fair/Anniversary Celebration. The grant is not to be used towards staff wages or staff travel costs.

 

4.   Key Points

4.1       At the time of writing, the balance of the 2018/19 Discretionary Response Fund is as below.

Total Budget 2017/18

Granted To Date

Available for allocation

Balance If Staff Recommendation adopted

$89,886

$60,250

$29,636

$28,636

 

4.2       Based on the current Discretionary Response Fund criteria, the application listed above is eligible for funding.

4.3       The attached Decision Matrix provides detailed information for the application.  This includes organisational details, project details, financial information and a staff assessment.

 

 

Attachments

No.

Title

Page

a

Coastal-Burwood Discretionary Response Fund 2018-19 Decision Matrix  - Burwood Daycare - November 2018

25

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Natalie Dally - Community Development Advisor

Approved By

Jo Wells - Manager Community Governance, Coastal-Burwood

  


Waitai/Coastal-Burwood Community Board

03 December 2018

 

PDF Creator


 

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Waitai/Coastal-Burwood Community Board

03 December 2018

 

 

10.    Coastal-Burwood Community Board Meeting Schedule 2019

Reference:

18/935292

Presenter(s):

Peter Croucher, Community Board Advisor

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Waitai/Coastal-Burwood Community Board to approve the meeting schedule from 4 February to 16 September 2019, being the last meeting of the current Board prior to elections.

Origin of Report

1.2       This report is staff generated to allow the Board to adopt a meeting schedule for 2019.

2.   Significance

2.1       The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by assessment against the Significance and Engagement Policy criteria.

2.1.2   The community engagement and consultation outlined in this report reflect the assessment.

 

3.   Staff Recommendations

That the Waitai/Coastal-Burwood Community Board:

1.         Adopt the following meeting schedule from 4 February to 2 December 2019:

Monday 4 February              4.30pm          New Brighton Boardroom

Monday 18 February            4.30pm          New Brighton Boardroom          
Monday 4 March                    4.30pm          New Brighton Boardroom          
Monday 18 March                 4.30pm          New Brighton Boardroom          
Monday 1 April                       4.30pm          New Brighton Boardroom          
Tuesday 15 April                     4.30pm          New Brighton Boardroom   Easter is on Monday
Monday 6 May                        4.30pm          New Brighton Boardroom          
Monday 20 May                     4.30pm          New Brighton Boardroom          
Tuesday 4 June                       4.30pm          New Brighton Boardroom   Queens Birthday is Monday
Monday 17 June                     4.30pm          New Brighton Boardroom          
Monday 1 July                         4.30pm          New Brighton Boardroom          
Monday 15 July                       4.30pm          New Brighton Boardroom          
Monday 5 August                  4.30pm          New Brighton Boardroom          
Monday 19 August                4.30pm          New Brighton Boardroom          
Monday 2 September          4.30pm          New Brighton Boardroom          
Monday 16 September       4.30pm          New Brighton Boardroom                                    
 

2.    Agree that the first meetings of the month will host Public Forums.

3.    Agrees on Board meeting days to allocate from 1.00pm to 4.15pm for seminars/workshops if required.

4.   Meeting Schedule

4.1       The staff recommendation in this report, for the Board to adopt a meeting schedule through to October 2019, has been developed based on a number of factors:

·    The meeting schedule for the Coastal-Burwood Community Board in 2018

·    The desirability of holding of two ordinary Board meetings in each calendar month

·    Consideration of other commitments on the Council calendar, e.g. Council/Committee meetings. At the time of the Board receiving this report, the Council and its Committees have no determined their 2019 meeting dates. There may be a need to adjust the Board’s schedule should there be a major clash, particularly around annual plan or recess week.

·    A desire to avoid day/time clashes with other Community Board meetings if possible

·    Local Authority Elections take place on Saturday 12 October 2019

4.2       At its meeting on 4 December 2017 the Board approved its meeting schedule up until the end of 2018.

4.3       It is suggested that Board meetings be held at 4.30pm on the first and third Mondays of each calendar month with both meetings being full business meetings. 

4.4       It is proposed that the standard venue for Board meetings will be the Boardroom on the corner of Beresford and Union Streets, New Brighton unless the Board decides otherwise.

 

 

 

Attachments

There are no attachments to this report.

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Peter Croucher - Community Board Advisor

Approved By

Jo Wells - Manager Community Governance, Coastal-Burwood

  


Waitai/Coastal-Burwood Community Board

03 December 2018

 

 

11.    Recess Committee 2018/19

Reference:

18/935417

Presenter(s):

Peter Croucher, Community Board Advisor

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Waitai/Coastal-Burwood Community Board to approve delegation arrangements for the making of any required decisions (including applications for funding) that would otherwise be dealt with by the Board, covering the period following its final scheduled meeting for the year on 3 December 2018 until its next ordinary meeting proposed for 4 February 2019.

Origin of Report

1.1       This report is staff generated.

2.   Significance

2.1       The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the number of people affected and/or with an interest.

2.1.2   Due to the assessment of low significance, no further community engagement and consultation is required.

 

2.   Staff Recommendations

That the Waitai/Coastal-Burwood Community Board:

1.         Appoints a Recess Committee comprising the Board Chairperson or Deputy Chairperson and any two Board members available, to be authorised to exercise the delegated powers of the Coastal-Burwood Community Board for the period following its ordinary meeting on 3 December 2018 up until the Board resumes normal business on 4 February 2019.

2.         Requires that the Committee report back to the Board, the application of any such delegation, for record purposes.

3.         Notes that any meeting of the Recess Committee will be publicised and details forwarded to all Board members.

 

3.   Key Points

3.1       In the previous year the Board resolved to provide delegated authority to a Recess Committee with the same terms as recommended above.

 

 

 

 

Attachments

There are no attachments to this report.

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Peter Croucher - Community Board Advisor

Approved By

Jo Wells - Manager Community Governance, Coastal-Burwood

  


Waitai/Coastal-Burwood Community Board

03 December 2018

 

 

12.    Coastal Burwood Discretionary Response Fund 2018-19  Application - Decoration of New Brighton Clock Tower for 2018-19 Holiday season.

Reference:

18/1243458

Presenter(s):

Natalie Dally, Community Development Advisor

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Waitai/Coastal-Burwood Community Board to consider an application for funding from its 2018/19 Discretionary Response Fund from the organisation listed below.

Funding Request Number

Organisation

Project Name

Amount Requested

Amount Recommended

00058714

Coastal Burwood Community Board

New Brighton Clock Tower Decorations 2018-19

$500

$500

 

1.2       There will be a current balance of $28,636 (if the previous funding report recommendation has been approved) remaining in the fund.

Origin of Report

1.3       This report is staff generated as a result of an application being received.

2.   Significance

2.1       The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the number of people affected and/or with an interest.

2.1.2   Due to the assessment of low significance, no further community engagement and consultation is required.

3.   Staff Recommendations

That the Waitai/Coastal-Burwood Community Board:

1.         Subject to the final confirmation of the Community Board Chair, approves a grant of up to $500 from its 2018/19 Discretionary Response Fund to the Coastal Burwood Community Governance Staff towards the cost of decorating the New Brighton Clock Tower for the 2018/19 holiday season.

 

4.   Key Points

4.1       At the time of writing, the balance of the <enter year> Discretionary Response Fund is as below.

Total Budget 2018/19

Granted To Date

Available for allocation

Balance If Staff Recommendation adopted

$89,886

$61,250

$28,636

$28,136

 

4.2       Based on the current Discretionary Response Fund criteria, the application listed above is eligible for funding.

4.3       The attached Decision Matrix provides detailed information for the application.  This includes organisational details, project details, financial information and a staff assessment.

 

 

Attachments

No.

Title

Page

a

Coastal Burwood Community Board 2018-19 Discretionary Response Fund Decision Matrix - New Brighton Clock Tower Decorations

33

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Natalie Dally - Community Development Advisor

Approved By

Jo Wells - Manager Community Governance, Coastal-Burwood

  


Waitai/Coastal-Burwood Community Board

03 December 2018

 

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Waitai/Coastal-Burwood Community Board

03 December 2018

 

 

13.    Waitai/Coastal-Burwood Community Board Area Report - December 2018

Reference:

18/1162902

Presenter(s):

Jo Wells, Community Governance Manager

 

 

1.   Purpose of Report

This report provides information on initiatives and issues current within the Community Board area, to provide the Board with a strategic overview and inform sound decision making.

2.   Staff Recommendations 

That the Waitai/Coastal-Burwood Community Board:

1.    Receive the Waitai/Coastal-Burwood Community Board Area Report for December 2018.

2.    Notes the appointment of Glenn Livingstone to the Te Oranga Care and Protection Residence Community Liaison Committee.

3.    Receive for information purposes, the attached (Attachment A) Waitai/Coastal-Burwood Community Board’s Submissions Committee Minutes of 13 November 2018 and the submission (Attachment B) provided under delegation to the Council on the Draft Suburban Parking Policy 2018.

 

3.   Community Board Activities and Forward Planning

3.1       Memos/Information/Advice to the Board

3.1.1   Ebbtide Street Drain

The Board has enquired about this current status of this Estuary outfall drain. Staff are looking into the possibility of putting in a temporary groyne as a trial at the Sumner Burgess St outlet. The idea is that this can artificially lower sand levels to one side of the groyne which if it is placed next to an outlet may help keep it clear.

If this trial is successful then staff could look at expanding the trial to the estuary side outlets. However, to work effectively there needs to be natural tidal effects to move the sand laterally and while this is expected at Sumner, at this stage there is no certainty in the case at Ebbtide St.

However, staff are continuing to explore innovative ideas that may reduce the need for manual intervention pre-events.

3.1.2   Bridge Street/State Highway 74 Roundabout

The two destroyed traffic blades on the Bridge Street/State Highway 74 roundabout were replaced on 1 November 2018.

3.1.3   Godwit/Kuaka sculpture

The sculpture poles are under construction and the birds are currently being made by local Sculptor Bon Suter.

Construction is now due to happen in late February or early March, 2019. Hopefully this will be before the godwits return to Siberia.

The South Brighton Residents Association are grateful for the assistance they have received from Council staff to make the sculpture a reality.

3.2       Renewal of Water mains in McBratneys Road

This renewal will replace and upgrade the existing water mains, which are reaching the end of their life, on McBratneys road from Banks Avenue/Dallington Terrace to Gayhurst Road. Work has commenced and is expected to continue until late January 2019.

3.2.1   Beach Cleanup


The Pegasus Rangers Group of Girl Guides New Zealand, recently sacrificed their weekly meeting to undertake a beach clean-up. The collection was from the New Brighton Pier to the War Memorial Hall opposite Bowhill Road. The photograph below shows some of their collection; a lot had already been placed in the rubbish bins provided on the beach.

 

The Pegasus Rangers Group of Girl Guides New Zealand

3.2.2   Te Oranga Care and Protection Residence Community Liaison Committee

On 8 November 2018 the Council appointed Glen Livingstone to the Te Oranga Care and Protection Residence Community Liaison Committee (CLC).

In the making of their decision, the Council noted the advice provided by staff that the Council can consider delegating the power of appointment under regulation 34(2)(b) of the Oranga Tamariki (Residential Care) Regulations 1996 to the relevant Community Boards as part of the Community Board delegations project.

The facility, which can house up to 10 children and young people, is mostly known as Kingslea. There has not been a Council appointee to the CLC for this residence for some time.

The staff recommendation in this report is for the Board to note this appointment.

3.2.3   The Aranui Eagles

The Aranui Eagles have made the decision to transition the club to better reflect the community it serves and to also to reconnect with its history. The Aranui Eagles formed in 2007 after the former club Eastern Suburbs closed down. The current Aranui Eagles committee has made the decision to reform as the Eastern Eagles Rugby League Club. The decision to take the former clubs name was made due to the nature of the Aranui Eagles Rugby League Club although being based in Aranui it serves the wider eastern suburbs. The Aranui Eagles established out of its strong relationship with the school and with its closure and establishment as Haeata, the Aranui club no longer holds as strong ties with the school, however it continues to build and strengthen relations. The Eastern Eagles in terms of staffing, player base and location will continue as per usual. The club have worked with Canterbury Rugby League around the transition and look forward to continuing its relationship with the Community Board and Christchurch City Council.

3.2.4   Northshore entrance structure

The Northshore entrance structure will be repaired in early 2019 with the metal being removed and replaced with timber which will be more suitable for the environment. The Northshore Residents’ Association has been liaised with on this project.

 

3.3       Board area Consultations/Engagement/Submission opportunities

3.3.1   Draft QEII Park Master Plan

Public consultation is currently open for the draft QEII Park Master Plan with the two-month feedback period running until 13 December 2018. The draft plan proposes a long-term vision for QEII Park, considering opportunities and development priorities.  Members of the community have taken advantage of drop in sessions provided by Council staff including guided walks around the park. A Hearings Panel is due to consider the submissions in February next year.

3.3.2   Southshore New Brighton/Southshore Regeneration Strategy

Regenerate Christchurch are holding community seminars at the start of December to talk in more detail about the information and the adaptive planning process. These seminars are an early opportunity for the community to contribute ideas and actions before workshops in the New Year. Regenerate will also be holding ‘coffee and cake’ drop-ins with subject matter specialists at the Hub which will be more informal opportunities to ask questions.

3.4       Annual Plan and Long Term Plan matters

3.4.1   Long Term Plan 2018-2028

The following link outlines the recommendations that were adopted in the Long Term Plan 2018-2028: http://christchurch.infocouncil.biz/Open/2018/06/CLTP_20180622_MIN_2843_AT.PDF.

 

4.   Community Board Plan – Update against Outcomes

4.1       The Board’s ongoing decisions are being included as measures against the Outcomes and Priorities contained in the 2017 – 2019 Community Board Plan.

4.2       The approved Coastal-Burwood Community Board Plan for 2017-19 can be found at the following link: https://www.ccc.govt.nz/assets/Documents/The-Council/Community-Boards/Coastal-Burwood-Community-Board-Plan-2017-19.pdf

 

 

 

 

5.   Significant Council Projects in the Board Area

5.1       Hot Salt Water Pools

Development Christchurch Limited recently provided the Board with an update on the Christchurch Hot Pools. Work on the complex will begin in early 2019 which will sit between the new playground and the existing sea side car park, at the site of the old whale pool. Aligning with the work that Development Christchurch Limited is progressing, New Brighton Streetscape improvements will be delivered by Council. The projects are working closely to ensure alignment of design and optimising regeneration outcomes.  Five tiered hot salt water pools will range in temperature from 40 degrees Celsius to 28C for the fitness pool and a small circular plunge pool will sit at 12C. The pools will be split into four zones including passive therapeutic, fitness, family passive and family active zones. There will be two buildings either side of the pools housing changing rooms, the steam room and sauna, toilets, a plant room and cafe.

Location of the Christchurch Hot Pools

 

5.2       Strengthening Community Fund Projects

5.2.1   There are no updates to report

 

5.3       Other partnerships with the community and organisations

5.3.1   Residents’ Association Forum - The Coastal-Burwood Community Governance team and Coastal-Burwood Community Board held their final Residents’ Association Forum of the year on Monday 12 November 2018 at the New Brighton Union Parish Church Hall. The Forum was an opportunity for the Community Board and Governance Team Staff to engage with Residents’ Association representatives from across the ward to discuss topics of relevance as well as to provide a networking opportunity for all.  At the Forum, the QEII Master Plan was discussed and the Board sought feedback from Residents’ Associations on how they would like to be engaged by the Board.


An update was shared on the QEII Park Master Plan

 

5.4   Community Facilities (updates and future plans)

5.4.1      Burwood, Avondale and Dallington Community Group

The Burwood, Avondale and Dallington community group meetings continue to happen monthly. The group is supported by Coastal-Burwood Community Governance staff and Board members. The group are currently organising three community events, one in each area as well as a combined event to be held in March of 2019.

The group are completing a feasibility study with regards to having a combined Community Hub to collectively service the three suburbs. The Burwood, Avondale and Dallington areas have dramatically reduced community spaces/places as a result of the 2010/2011 earthquakes with approximately over half of the land and housing lost to the red zone.

 

6.   Significant Community Issues, Events and Projects in the Board Area

 

6.1       New Brighton Seaside Christmas Parade

             Meet Santa on the Beach and watch a fun community parade, shop around our Seaside Market for your Christmas gifts while some great entertainment happens and Santa meets the kids in his Grotto. They have a huge array of arts, crafts giftware and delicious food, a bouncy castle for the littlies and free face painting. Meet Santa as he arrives by boat on New Brighton Beach at 10.15am. Parade begins at 10.30am on the corner of Marine Parade and Hawke Street. The Concert begins after the Parade and Santa's Grotto opens at approx. 11:30. The Market runs from 10am - 2pm

 

6.2       The Great South Brighton Reindeer Hunt 2018

Come along to make your reindeer, place it in your garden for others to find and then join the hunt to discover all of the reindeer on the map! Meet at Common Ground for food, fun and Christmas music. There will be prizes for people's choice and most reindeer spotted. Entry Fee: one perishable food item to be donated to the Compassion Trust. 5:00pm - 8:00pm 14 December 2018.

 

6.3       Keep Christchurch Beautiful (KCB School Awards)


A great celebration was held on 21 November 2018 for the KCB School Awards. It is really inspiring seeing children participating in keeping our city clean green and beautiful.

     KCB School Awards

 

6.3.1   Coastal-Burwood  - A selection of projects and events from 2018

An overview of projects and events which have occurred within the Coastal-Burwood ward in 2018 is attached.

In summary, for the year to date there have been:

20           Board Meetings held

34           Board Seminars/Workshops

191         Decisions made by the Board

58           Site visits/Forums/Award ceremonies

5              Formal submissions/feedback submitted

 

6.3.2   Treetech Fireworks Spectacular

Approximately 20,000 people attended the fireworks display on Friday 2 November.

The traffic flowed in and out as planned and 400 people used the Slide’n’ Ride initiative.

It is planned to keep the Park and ride option for next year this option may be used for other events also.

 

 

 

 

 

 

 

 

 

 

7.   Community Board Funding Update

7.1       The budget information for the Board's 2017/18 Discretionary Response and Youth development Funds is attached.

 

 

Attachments

No.

Title

Page

a

Submissions Committee Minutes Draft Suburban Parking Policy 2018

43

b

Submission on Draft Suburban Parking Policy 2018

46

c

Coastal-Burwood 2018/19 Discretionary Response Fund and Youth Development Fund Update

49

d

Coastal-Burwood - Projects and events from 2018

50

 

 

Signatories

Authors

Peter Croucher - Community Board Advisor

Ann Furlong - Support Officer

Jacqui Miller - Community Recreation Advisor

Natalie Dally - Community Development Advisor

Heather Davies - Community Development Advisor

Katie MacDonald - Support Officer

Jo Wells - Manager Community Governance, Coastal-Burwood

Approved By

Jo Wells - Manager Community Governance, Coastal-Burwood

John Filsell - Head of Community Support, Governance and Partnerships

  


Waitai/Coastal-Burwood Community Board

03 December 2018

 

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03 December 2018

 

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03 December 2018

 

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03 December 2018

 

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Waitai/Coastal-Burwood Community Board

03 December 2018

 

 

14.  Elected Members’ Information Exchange

 

This item provides an opportunity for Board Members to update each other on recent events and/or issues of relevance and interest to the Board.

 

 

 


Waitai/Coastal-Burwood Community Board

03 December 2018

 

 

15.  Resolution to Exclude the Public

Section 48, Local Government Official Information and Meetings Act 1987.

 

I move that the public be excluded from the following parts of the proceedings of this meeting, namely items listed overleaf.

 

Reason for passing this resolution: good reason to withhold exists under section 7.

Specific grounds under section 48(1) for the passing of this resolution: Section 48(1)(a)

 

Note

 

Section 48(4) of the Local Government Official Information and Meetings Act 1987 provides as follows:

 

“(4)     Every resolution to exclude the public shall be put at a time when the meeting is open to the public, and the text of that resolution (or copies thereof):

 

             (a)       Shall be available to any member of the public who is present; and

             (b)       Shall form part of the minutes of the local authority.”

 

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows:


Coastal-Burwood Community Board

03 December 2018

 

 

 

ITEM NO.

GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED

SECTION

SUBCLAUSE AND REASON UNDER THE ACT

PLAIN ENGLISH REASON

WHEN REPORTS CAN BE RELEASED

16

Purchase of 9021 Rothesay Rd

s7(2)(a), s7(2)(i)

Protection of Privacy of Natural Persons, Conduct Negotiations

Negotiations are still in progress

On completion of transfer