Te Pātaka o Rākaihautū

Banks Peninsula Community Board

Open Minutes

 

 

Date:                                     Monday 17 December 2018

Time:                                    10am

Venue:                                 Akaroa Boardroom, 78 Rue Lavaud, Akaroa

 

 

Present

Chairperson

Deputy Chairperson

Members

Pam Richardson

Jed O'Donoghue

Felix Dawson

Tyrone Fields

Janis Haley

John McLister

Tori Peden

Andrew Turner

 

 

 

 

 

 

 

Joan Blatchford

Manager Community Governance, Banks Peninsula/Lyttelton

941 5643

joan.blatchford@ccc.govt.nz

 

Penelope Goldstone

Manager Community Governance, Banks Peninsula/Akaroa

941 5689

Penelope.Goldstone@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Te Pātaka o Rākaihautū/Banks Peninsula Community Board

17 December 2018

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

Mihi/Karakia Timatanga: John McLister. 

 

The agenda was dealt with in the following order.

1.   Apologies

Part C

Community Board Decision

There were no apologies received for this meeting.

 

2.   Declarations of Interest

Part B

 

Pam Richardson declared an interest in Items 5 and 10 and John McLister declared an interest in Item 6.5.1.

3.   Confirmation of Previous Minutes

Part C

Community Board Resolved BKCB/2018/00140

Community Board Decision

That the minutes of the Te Pātaka o Rākaihautū/Banks Peninsula Community Board meeting held on Monday, 12 November 2018 be confirmed.

Jed O'Donoghue/Janis Haley                                                                                                                                  Carried

 

4.   Public Forum

Part B

4.1       Jan Whitehead

Jan Whitehead spoke to the Board regarding the Akaroa Tennis and Netball courts and a proposal to re-establish a multi sports body to redevelop the croquet, tennis and netball area in Akaroa to better fit the needs of the Clubs and the greater Banks Peninsula community.

The Board agreed to pass the information circulated by Ms Whitehead to staff for comment.

 

 

 

 

4.2       Victoria Andrews

Victoria Andrews spoke to the Board regarding the 2017 Marine, River and Lake Facilities Bylaw.  She tabled a number of questions relating to how the cruise ship visits to Akaroa fitted with the bylaw.

The Board agreed to forward Ms Andrews questions, including two additional questions she asked, to staff for reply:

·         How did the Council decide that only one cruise ship per day will access the new Lyttelton cruise ship terminal yet Akaroa must accept between 2-4 ships with its inadequate infrastructure?

·         Lyttelton currently hosts 14-20 cruise ships so why can more not be directed to Lyttelton to take pressure off Akaroa in the 2019-2020 season?

·         Will the Council equalise wharf fees between Lyttelton and Akaroa through the upcoming Annual Plan/Long Term Plan process?

·         What is the safe carrying capacity of the wharf on a daily basis? Where is the evidence to support increased use (8,754 in 2010-2011; 278,080 in 2018-2019) and that the Council has undertaken due diligence with regard to public health and safety on and around the wharf and through the town?

·         Are the tents/gazebos that are erected on the wharf/pontoons by cruise ship staff licensed?

·         How can Council provide fair and equitable access to the Akaroa Wharf for all users at all times?

The Board also requested answers from staff in response to its questions as follows:

·         What is the process for determining the number of ships that can come into the Akaroa Harbour at any one time?

·         On what basis is that number determined?

·         Why are “double cruise ship days” allowed?

·         Is there a legal mechanism to restrict the number of cruise ship visits?

 

4.3       Friends of Akaroa Museum - David Miller

David Miller, President of the Friends of Akaroa Museum (FOAM), spoke to the Board regarding the activities of FOAM over the past year.  He also spoke about the upcoming review of the Akaroa Museum Advisory Committee, saying that FOAM members were unanimous in their support of retaining the Committee.

 

4.4       Mike Norris

Mike Norris spoke to the Board regarding the untidy state of Akaroa, its lack of appropriate public toilets and the state of the traffic management signage associated with the cruise ship visits.  He asked the following questions:

·         Why can Council not find a more suitable location for the temporary toilets?

·         Why can the traffic management signage not reflect the nature of Akaroa as a tourist town?

·         Can the traffic cones that are stored inside a fence at the temporary information site be stored out of sight?

The Board agreed to pass these questions to staff for reply.

 

         The Chairperson thanked the Public Forum speakers for their presentations.

 

5.   Deputations by Appointment

Pam Richardson declared an interest in this item and Item 10 on the agenda, and took no part in the Board’s discussion and/or voting thereon.  She vacated the Chair, which was taken by Deputy Chairperson Jed O’Donoghue for the hearing of Items 5 and 10.

Part B

5.1       Akaroa Community Health Trust

Paul de Latour and Gordon Bloxall, on behalf of the Akaroa Community Health Trust, spoke to the Board regarding the Akaroa Community Health Centre Funding Request report. (Refer Item 10).  They asked that Council consult with the community on a suggested rates levy to help fund the Akaroa Community Health Centre, and indicated that the Trust preferred the levy to be a fixed charge levied over a four year period.

 

5.2       Craig Hastie

Craig Hastie spoke to the Board regarding the Akaroa Community Health Centre Funding Request report. (Refer Item 10)  He voiced his opposition to a proposed rates levy to help fund the Akaroa Community Health Centre and asked that the Board decline the proposal.

 

5.3       Guardians of Akaroa Hospital

Allison Craw spoke on behalf of the Guardians of Akaroa Hospital regarding the Akaroa Community Health Centre Funding Request report. (Refer Item 10)  She said the Guardians group fully supported the request from the Akaroa Community Health Trust for a rates levy to help fund the Akaroa Community Health Centre.

 

10. Akaroa Community Health Centre Funding Request

Board Comment

The Board generally felt that it could support this proposal, but only if the Akaroa Ward community was fully consulted and showed its support for the proposed rates levy.  Board members also expressed a wish to be involved in the production of any consultation document to ensure that all possible options for the levying of such a rate were covered.

 

Staff Recommendations 

That Te Pātaka o Rākaihautū/Banks Peninsula Community Board recommends to Council that it either:

1.         Agrees in principle to the request from the Akaroa Community Health Trust to provide it with One-off Council Grant funding up to a maximum of $1,300,000. The Grant to be used to fund the Trust’s outstanding funding commitment to the Canterbury District Health Board for the Akaroa Community Health Centre.

Or:

Declines the Akaroa Community Health Trust request for One-off Council Grant funding up to a maximum of $1,300,000.

Or:

Defers consideration of the request for funding until the end of 2019 to enable the Akaroa Community Health Trust to have a clearer view of its eventual funding requirements. 

That Te Pātaka o Rākaihautū/Banks Peninsula Community Board recommends to Council that if it agrees in principle to provide the Akaroa Community Health Trust with One-off Council Grant funding (Option 1 above), that:

2.         The Council proposes that the Grant be paid for from a Grants Targeted Rate on properties in the Akaroa and Bays area, on the basis that the Rate is:

a.         Applied to all rateable units in the Akaroa subdivision of the Banks Peninsula ward;

b.         Calculated on a proportional basis according to the capital value of each Rating Unit;

c.         Applied for a maximum of ten years from 1 July 2019  – 30 June 2028/29;

d.         Limited in total revenue raised to a maximum of $1,300,000 adjusted for interest revenue and interest costs arising from the difference in timing between when the Targeted Rate revenue is received and when the One-off Council Grant is paid;

e.         Calculated based on the interest rate earned by ratepayers on Targeted Rate amounts paid to Council before the Grant is paid in 2022/23 being 3.0 per cent (being an estimate of what the Council would earn by investing those funds on term deposit);

f.          Calculated based on the interest rate paid by ratepayers on Targeted Rate revenue received after the Grant is paid in 2022/23 to be 4.5 per cent (being an estimate of what the Council would pay on borrowing over this period);

g.         Reduced if the Trust receives further funding from other sources – the Grants Targeted Rate will be the funder of last resort.

3.         The Council uses a decision making process that includes appropriate community consultation that:

a.         proposes the Council’s preferred option as well as any other options the Council considers practicable; 

b.         meets the requirements of section 82 of the Local Government Act 2002;

c.         is focused on the communities directly affected by the proposal but be open to all Christchurch residents;

4.         The Council agrees that a Hearings Panel be convened at the completion of the consultation period to receive and hear submissions on the proposal, deliberate on those submissions, and to report back recommendations to the Council.

 

Community Board Decided BKCB/2018/00141

Part A

That the Te Pātaka o Rākaihautū/Banks Peninsula Community Board recommends to Council that it:

1.         Agrees in principle, subject to community consultation, to the request from the Akaroa Community Health Trust to provide it with One-off Council Grant funding up to a maximum of $1,300,000.  The Grant to be used to fund the Trust’s outstanding funding commitment to the Canterbury District Health Board for the Akaroa Community Health Centre, subject to the Council using a decision making process that includes appropriate community consultation as follows:

a.      proposes the Council’s preferred option as well as any other options the Council considers practicable, including:

         i. the community is asked if they support a targeted rate;

         ii. options of a four year and ten year rating period;

   iii. the community is asked what level of support should be required for the       targeted rate to be implemented;          

b.      the Community Board formally approves the Consultation Document;

c.      meets the requirements of section 82 of the Local Government Act 2002;

d.     is focused on the communities directly affected by the proposal but be open to all Christchurch residents;

2.         The Council agrees that a Hearings Panel be convened and hearings held, including in Akaroa, at the completion of the consultation period to receive and hear submissions on the proposal, deliberate on those submissions, and to report back recommendations to the Council.

3.         The grant be reduced if the Trust receives further funding from other sources – the Grants Targeted Rate will be the funder of last resort.

Andrew Turner/John McLister                                                                                                                              Carried

 

6.   Presentation of Petitions

Part B

There was no presentation of petitions.

 

Felix Dawson left the meeting at 11:56 a.m.

Felix Dawson returned to the meeting at 12:01 p.m.

7.   Reserve Management Committee Meeting Minutes

 

Staff Recommendations

That the Banks Peninsula Community Board:

1.         Receive the minutes of the following Reserve Management Committee Meetings:

·    Robinsons Bay Reserve Management Committee – 5 November 2018

·    Lyttelton Reserves Management Committee – 18 November 2018

·    Cass Bay Reserves Management Committee – 6 December 2018

2.         Approve the appointment of Jeremy Webb and David Taylor to the Cass Bay Reserve Management Committee.

3.         Note that the Steadfast land in Cass Bay will be included in the Port Hills Management Plan, which is under development.

4.         Request that staff investigate options for the Cass Bay community to have limited access to the Steadfast land while the Port Hills Management Plan is under development.

 

 

Community Board Resolved BKCB/2018/00142

Part B

That the Banks Peninsula Community Board:

1.         Receive the minutes of the following Reserve Management Committee Meetings:

·    Robinsons Bay Reserve Management Committee – 5 November 2018

·    Lyttelton Reserves Management Committee – 18 November 2018

·    Cass Bay Reserves Management Committee – 6 December 2018

2.         Approve the appointment of Jeremy Webb and David Taylor to the Cass Bay Reserve Management Committee.

3.         Note that the Steadfast land in Cass Bay will be included in the Port Hills Management Plan, which is under development.

4.         Request that staff investigate options for the Cass Bay community to have limited access to the Steadfast land while the Port Hills Management Plan is under development.

5.       Request a discussion with staff regarding a track linking the Summit Road to the Cass Bay / Governors Bay area.

6.         Request a discussion with staff regarding options for what can be done about people developing pirate tracks in Council reserves.

John McLister/Tyrone Fields                                                                                                                                  Carried

 

8.   Akaroa Museum Advisory Committee 28 November 2018 Minutes

 

Staff Recommendations

That the Banks Peninsula Community Board:

1.         Receive the minutes from the meeting of the Akaroa Museum Advisory Committee held on 28 November 2018.

 

Community Board Resolved BKCB/2018/00143

Part B

That the Banks Peninsula Community Board:

1.              Receive the minutes from the meeting of the Akaroa Museum Advisory Committee held on 28 November 2018.

2.              Note that the Committee supports the Board’s Visitor Planning Project and that staff at the Museum collect visitor data.

Janis Haley/Tori Peden                                                                                                                                             Carried

 

9.   Head to Head Walkway Working Party Notes - 19 November 2018

 

Community Board Resolved BKCB/2018/00144

[Original Staff Recommendation accepted without change.]

Part B

That the Banks Peninsula Community Board:

1.         Receive the information in the Head to Head Walkway Working Party meeting held on 19 November 2018.

Jed O'Donoghue/John McLister                                                                                                                            Carried

 

11. Onuku Road Proposed Speed Humps

 

Community Board Resolved BKCB/2018/00145

[Original Staff Recommendation accepted without change.]

Part C

That the Te Pātaka o Rākaihautū/Banks Peninsula Community Board:

1.         Approve that two speed humps be installed on Onuku Road in the vicinity of Onuku Marae, as indicated in the drawing attached to the agenda; TG133470 Issue 1, dated 6/11/2018.

Tori Peden/Andrew Turner                                                                                                                                    Carried

 

 

12. Rapaki- Proposed No Stopping Restrictions & Give Way Controls

 

Community Board Resolved BKCB/2018/00146

[Original Staff Recommendation accepted without change.]

Part C

That the Te Pātaka o Rākaihautū/Banks Peninsula Community Board approve:

1.         Under clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at any time on the parts of Rapaki Drive, Omaru Road, Kororā Tahi Road and Kina Road, as indicated in the drawing attached to the agenda; TG133422 Issue 1, dated 3/12/2018.

2.         Under the Land Transport Rule: Traffic Control Devices 2004 that a Give Way control be placed against Kina Road at its intersection with Rapaki Drive, as indicated in the drawing attached to the agenda; TG133422 Issue 1, dated 3/12/2018.

3.         That any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in this report are revoked.

4.         That these resolutions take effect when the traffic control devices that evidence the restrictions described in the staff report are in place.

John McLister/Tyrone Fields                                                                                                                                  Carried

 

 

13. Banks Peninsula Community Board 2018-19 Discretionary Response Applications - Governors Bay Community Association Fete and Music Festival

 

Community Board Resolved BKCB/2018/00147

[Original Staff Recommendation accepted without change.]

Part C

That the Te Pātaka o Rākaihautū/Banks Peninsula Community Board:

1.         Approves a grant of $2,648 from its 2018-19 Discretionary Response Fund to Governors Bay Community Association (Inc) towards hire of portable toilet facilities and sound and lighting equipment for the Governors Bay Fete and Music Festival.

John McLister/Andrew Turner                                                                                                                              Carried

 

 

 

14. Banks Peninsula Community Board - Meeting Schedule 2019

 

Community Board Resolved BKCB/2018/00148

[Original Staff Recommendation accepted without change.]

Part C

That the Te Pātaka o Rākaihautū/Banks Peninsula Community Board:

1.         Adopts the following meeting schedule from 4 February to 16 September 2019:

Monday 4 February                       10am              Lyttelton       (followed by a seminar)  

Monday 18 February                     10am              Little River    (followed by a seminar)
Monday 4 March                             10am              Lyttelton        (followed by a seminar)  
Monday 18 March                          10am              Akaroa            (followed by a seminar)
Monday 1 April                                10am              Lyttelton        (followed by a seminar)
Monday 15 April                              10am              Little River     (followed by a seminar)
Monday 6 May                                 10am              Lyttelton       (followed by a seminar)
Monday 20 May                              10am              Akaroa           (followed by a seminar)
Monday 10 June                              10am              Lyttelton       (followed by a seminar)
Monday 24 June                              10am              Little River    (followed by a seminar)
Monday 8 July                                  10am              Lyttelton       (followed by a seminar)
Monday 22 July                                10am              Akaroa           (followed by a seminar)
Monday 5 August                           10am              Lyttelton       (followed by a seminar)
Monday 19 August                         10am              Little River    (followed by a seminar)
Monday 2 September                   10am              Lyttelton       (followed by a seminar)
Monday 16 September                10am              Akaroa           (followed by a seminar)

2.         Agrees that every meeting will host a Public Forum.

3.         Notes that seminars will be scheduled as required.

Andrew Turner/Jed O'Donoghue                                                                                                                         Carried

 

 

15. Banks Peninsula Community Board Recess Committee - 2018/2019

 

Community Board Resolved BKCB/2018/00149

[Original Staff Recommendation accepted without change.]

Part C

That the Te Pātaka o Rākaihautū/Banks Peninsula Community Board:

1.         Appoint a Recess Committee comprising the Board Chairperson and Deputy Chairperson (or their nominees from amongst the remaining Board members) plus a minimum of any other two Board members, to be authorised to exercise the delegated powers of the Banks Peninsula Community Board for the period following its ordinary meeting on 17 December 2018 up until the Board resumes normal business on 4 February 2019.

2.         Requires that the application of any such delegation be reported back to the Board for record purposes.

3.         Notes that any meeting of the Recess Committee will be publicised and details forwarded to all Board members.

Andrew Turner/Tyrone Fields                                                                                                                               Carried

 

 

16. Banks Peninsula Community Board Area Report - December 2018

 

Community Board Resolved BKCB/2018/00150

[Original Staff Recommendation accepted without change.]

Part B

That the Te Pātaka o Rākaihautū/Banks Peninsula Community Board:

1.         Receive the Te Pātaka o Rākaihautū/Banks Peninsula Community Board Area Report for December 2018.

2.         Approve the Board submission made to the Whakaraupō Mātaitai community engagement process.

3.         Approve the appointment of Darin Rainbird as the Akaroa District Promotions representative on the Akaroa Issues Working Party.

4.         Ask staff to review a previous decision regarding a shower at the Akaroa Beach, in light of the increase to water quantity in Akaroa and an offer from the Lions Club to fund the project.

5.         Request that staff arrange for the long grass in all unmown public areas of Akaroa to urgently be cut, including the picnic area in Childrens Bay, the grounds of Yew Cottage and the track on L’Aube Hill up to the French Cemetery.

6.         Seek reassurance from staff that both the temporary toilets, and the sanitary bins in all toilets in Akaroa, will be fully operational over the upcoming holiday period.

Pam Richardson/Jed O'Donoghue                                                                                                                       Carried

 

 

17. Elected Members’ Information Exchange

Part B

17.1    Public Places Recycling Scheme

The Board requested that staff provide advice regarding the Council’s obligation under the Public Places Recycling Scheme.

 

17.2    BP Meats Site - Petition

At the Board meeting on 13 August 2018 the Board received a petition and subsequently requested that staff provide advice regarding using the BP Meats site in Akaroa as a car park.  The Board had expected that advice prior to the holiday season.  The Board noted its disappointment that the advice has not yet been provided.

 

17.3    Banks Peninsula Land Drainage and Pest Control Rates

The Board requested that staff provide a briefing on land drainage and pest control rates on Banks Peninsula.   

 

17.4    Maritime New Zealand's Proposed Maritime Levy

The Board decided to make a submission opposing the increase that Maritime New Zealand was proposing to the Maritime Levy.  As the submission was due before the Board would meet again in the new year, authority was delegated to Pam Richardson and John McLister to approve the submission.

 

17.5    Parks and Road Maintenance Contract

The Board noted that it had recently been given an undertaking that Community Boards would be involved in the review of the Parks Maintenance Contract and the Road Maintenance Contract, and members requested that staff liaise with the Board at an early stage in those processes.

 

17.6    Akaroa Lighthouse Slip

The Board requested an update on the slip below the Akaroa Lighthouse, which it was reported was still moving.

17.7    Akaroa Cemeteries Group

The Board heard that the Akaroa Cemeteries Group which had recently been successfully established and operating, had received a number of instructions from staff, and was seeking answers from Board members on issues relating to working in the cemeteries, future planning, a public survey and interpretation panels.

The Board requested that the list of questions from the Group be passed to staff for response back to the Board and the Akaroa Cemeteries Group.

 

Karakia Whakamutunga: John McLister. 

Meeting concluded at 1.15pm.

 

CONFIRMED THIS 4th DAY OF FEBRUARY 2019

Pam Richardson

Chairperson