Te Pātaka o Rākaihautū

Banks Peninsula Community Board

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Te Pātaka o Rākaihautū/Banks Peninsula Community Board will be held on:

 

Date:                                     Monday 17 December 2018

Time:                                    10am

Venue:                                 Akaroa Boardroom, 78 Rue Lavaud, Akaroa

 

 

Membership

Chairperson

Deputy Chairperson

Members

Pam Richardson

Jed O'Donoghue

Felix Dawson

Tyrone Fields

Janis Haley

John McLister

Tori Peden

Andrew Turner

 

 

12 December 2018

 

 

 

 

 

Joan Blatchford

Manager Community Governance, Banks Peninsula/Lyttelton

941 5643

joan.blatchford@ccc.govt.nz

 

Penelope Goldstone

Manager Community Governance, Banks Peninsula/Akaroa

941 5689

penelope.goldstone@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
https://www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Te Pātaka o Rākaihautū/Banks Peninsula Community Board

17 December 2018

 

 


Te Pātaka o Rākaihautū/Banks Peninsula Community Board

17 December 2018

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

TABLE OF CONTENTS

 

Mihi/Karakia Timatanga.................................................................................................................... 4 

C       1.       Apologies.......................................................................................................................... 4

B       2.       Declarations of Interest................................................................................................... 4

C       3.       Confirmation of Previous Minutes................................................................................. 4

B       4.       Public Forum.................................................................................................................... 4

B       5.       Deputations by Appointment........................................................................................ 4

B       6.       Presentation of Petitions................................................................................................ 4

C       7.       Reserve Management Committee Meeting Minutes................................................. 13

B       8.       Akaroa Museum Advisory Committee 28 November 2018 Minutes......................... 23

B       9.       Head to Head Walkway Working Party Notes - 19 November 2018........................ 24

Staff Reports

A       10.     Akaroa Community Health Centre Funding Request................................................. 24

C       11.     Onuku Road Proposed Speed Humps.......................................................................... 24

C       12.     Rapaki - Proposed No Stopping Restrictions and Give Way Controls...................... 24

C       13.     Banks Peninsula Community Board 2018-19 Discretionary Response Applications - Governors Bay Community Association Fete and Music Festival.............................. 24

C       14.     Banks Peninsula Community Board - Meeting Schedule 2019.................................. 24

C       15.     Banks Peninsula Community Board Recess Committee - 2018/2019........................ 24

C       16.     Banks Peninsula Community Board Area Report - December 2018.......................... 24

 

B       17.     Elected Members’ Information Exchange.................................................................... 24

 

Karakia Whakamutunga

 

 


Te Pātaka o Rākaihautū/Banks Peninsula Community Board

17 December 2018

 

Mihi/Karakia Timatanga 

1.   Apologies

At the close of the agenda no apologies had been received.

 

2.   Declarations of Interest

Members are reminded of the need to be vigilant and to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

 

3.   Confirmation of Previous Minutes

That the minutes of the Te Pātaka o Rākaihautū/Banks Peninsula Community Board meeting held on Monday, 12 November 2018  be confirmed (refer page 5).

 

4.   Public Forum

A period of up to 30 minutes is available for people to speak for up to five minutes on any issue that is not the subject of a separate hearings process.

It is intended that the public forum session will be held at this point in the meeting.

 

4.1

 

 

4.2

 

 

 

4.3

Jan Whitehead

Jan Whitehead will speak to the Board about the Akaroa Tennis and Netball courts.

 

Victoria Andrews

Victoria Andrews will speak to the Board regarding the 2017 Marine, River and Lake Facilities Bylaw.

 

Friends of Akaroa Museum – David Miller

David Miller, President of the Friends of Akaroa Museum (FOAM), will speak to the Board regarding the activities of FOAM over the past year.

 

5.   Deputations by Appointment

Deputations may be heard on a matter or matters covered by a report on this agenda and approved by the Chairperson.

 

5.1

 

 

 

5.2

Akaroa Community Health Trust

Paul de Latour will speak on behalf of the Akaroa Community Health Trust regarding the Akaroa Community Health Centre Funding Request report. (Refer Item 10)

            

Craig Hastie

Craig Hastie wishes to speak regarding the Akaroa Community Health Centre Funding Request report. (Refer Item 10)

 

 

6.   Presentation of Petitions

There were no petitions received at the time the agenda was prepared.  


Te Pātaka o Rākaihautū/Banks Peninsula Community Board

17 December 2018

 

 

 

Te Pātaka o Rākaihautū

Banks Peninsula Community Board

Open Minutes

 

 

Date:                                     Monday 12 November 2018

Time:                                    10.03am

Venue:                                 Lyttelton Community Boardroom,
25 Canterbury Street, Lyttelton

 

 

Present

Chairperson

Deputy Chairperson

Members

Pam Richardson

Jed Donoghue

Felix Dawson

Tyrone Fields

Janis Haley

John McLister

Tori Peden

Andrew Turner

 

 

12 November 2018

 

 

 

 

 

Joan Blatchford

Manager Community Governance, Banks Peninsula/Lyttelton

941 5643

joan.blatchford@ccc.govt.nz

 

Penelope Goldstone

Manager Community Governance, Banks Peninsula/Akaroa

941 5689

Penelope.Goldstone@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

Mihi/Karakia Timatanga: John McLister 

 

The agenda was dealt with in the following order.

1.   Apologies

Part C

Community Board Resolved BKCB/2018/00127

Community Board Decision

That the apology from Tyrone Fields for lateness be accepted.

 

Jed O'Donoghue/Janis Haley                                                                                                                                  Carried

 

2.   Declarations of Interest

Part B

 

Tori Peden declared an interest in Item 13.

3.   Confirmation of Previous Minutes

Part C

Community Board Resolved BKCB/2018/00128

Community Board Decision

That the minutes of the Te Pātaka o Rākaihautū/Banks Peninsula Community Board meeting held on Monday, 29 October 2018 be confirmed.

Janis Haley/Tori Peden                                                                                                                                             Carried

 

4.   Public Forum

Part B

 

4.1       Port Hills Reserves

Part B

Wendy Everingham spoke to the Board regarding her concern that illegal tracks were constantly being formed on the Port Hills, including some in areas that were still closed because of rockfall risk.

The Board agreed to pass this information to staff, with a request for them to take appropriate action, and to send information back to the Board on what action has been taken.  The Board also requested that staff provide information on any liability issues the Council has if people are hurt accessing closed reserves.

Thanks Mrs Everingham for her presentation.

 

5.   Deputations by Appointment

Part B

 

5.1       Sign of the Kiwi Proposed Parking – Spreydon-Cashmere Community Board

Part B

Ms Karolin Potter, Chairperson of the Spreydon-Cashmere Community Board, addressed the Board on accessible car parking at the Sign of the Kiwi.

 

5.2       Sign of the Kiwi Proposed Parking – Mary O’Connor

Part B

Ms Mary O’Conner addressed the Board on car parking time restrictions at the Sign of the Kiwi.

 

11. Proposed Parking Restrictions - Sign of The Kiwi

 

Staff Recommendations

That the Te Pātaka o Rākaihautū/Banks Peninsula Community Board:

1.         Approve that the parking of vehicles be restricted to a maximum period of sixty minutes between the hours of 8:00am and 6:00pm Monday to Sunday, in the parts of road referred to as ‘Area A, Area B - Proposed P60 Parking Restriction’ as indicated on Attachment A, drawing TG131004, dated 26/10/2018, attached to the agenda for this meeting.

2.         Approve that the parking of vehicles be reserved for vehicles with an approved mobility person’s parking permit, prominently displayed in the vehicle, in accordance with section 6.4.1.of the Land Transport-Road User Rule:2004, in the parts of road referred to as ‘Area C - Proposed Mobility Parking Restriction’ as indicated on Attachment A, drawing TG131004, dated 26/10/2018, attached to the agenda for this meeting.

3.         Approve that a motorcycle stand be created in the parts of road referred to as ‘Area D - Proposed Motorcycle Stand’ as indicated on Attachment A, drawing TG131004, dated 26/10/2018, attached to the agenda for this meeting.

4.         Approve that the stopping of vehicles be prohibited at any time in the parts of road referred to as ‘Area E - Proposed No Stopping Restriction’ as indicated on Attachment A, drawing TG131004, dated 26/10/2018, attached to the agenda for this meeting.

 

Community Board Resolved BKCB/2018/00129

Part C

That the Te Pātaka o Rākaihautū/Banks Peninsula Community Board:

1.         Approve that the parking of vehicles be restricted to a maximum period of sixty minutes between the hours of 9:00am and 5:00pm Monday to Sunday, in the parts of road referred to as ‘Area A, Area B - Proposed P60 Parking Restriction’ as indicated on Attachment A, drawing TG131004, dated 26/10/2018, attached to the agenda for this meeting.

2.         Approve that the parking of vehicles be reserved for vehicles with an approved mobility person’s parking permit, prominently displayed in the vehicle, in accordance with section 6.4.1.of the Land Transport-Road User Rule:2004, in the parts of road referred to as ‘Area C - Proposed Mobility Parking Restriction’ as indicated on Attachment A, drawing TG131004, dated 26/10/2018, attached to the agenda for this meeting.

3.         Approve that a motorcycle stand be created in the parts of road referred to as ‘Area D - Proposed Motorcycle Stand’ as indicated on Attachment A, drawing TG131004, dated 26/10/2018, attached to the agenda for this meeting.

4.         Approve that the stopping of vehicles be prohibited at any time in the parts of road referred to as ‘Area E - Proposed No Stopping Restriction’ as indicated on Attachment A, drawing TG131004, dated 26/10/2018, attached to the agenda for this meeting.

5.         Request staff to monitor parking demand and vehicle movements across different seasons with a view to road safety management, and report back to the Board in May 2019.

6.         Thanks Ms Potter and Ms O’Conner for their presentation.

Andrew Turner/Tyrone Fields                                                                                                                               Carried

 

10. Briefing - Project Lyttelton - Strategic Plan for Lyttelton Recreation Centre

 

Board Comment

The Board noted that it would require further information on this project, including the strategic context and a breakdown of the consultation, before it could consider supporting the overall concept.

 

Community Board Resolved BKCB/2018/00130 (Original staff recommendation accepted without change)

Part B

That the Te Pātaka o Rākaihautū/Banks Peninsula Community Board:

1.         Notes the information supplied during the Briefings.

Jed O'Donoghue/Tyrone Fields                                                                                                                             Carried

 

9.   Staff Briefing - Community Events Implementation Plan

 

Community Board Resolved BKCB/2018/00131 (Original staff recommendation accepted without change)

Part B

That the Te Pātaka o Rākaihautū/Banks Peninsula Community Board:

1.         Notes the information supplied during the Briefing.

 

Tori Peden/Jed O'Donoghue                                                                                                                                  Carried

12. Grant a New Lease for Project Lyttelton

 

Community Board Resolved BKCB/2018/00132 (Original staff recommendation accepted without change)

Part C

That the Te Pātaka o Rākaihautū/Banks Peninsula Community Board:

1.         Grant a lease for 15 years comprised of two terms of six (6) years and one term of three (3) years to Project Lyttelton, over part of Reserve 4150 being CFR CB1D/236 and SEC 355 Town of Lyttelton being CFR CB343/27 being part of 54A Oxford Street, Lyttelton, containing approximately 1283 meters squared.

2.         Recommend that the Chief Executive, using the Council’s delegated authority from the Minister of Conservation, give consent to grant the lease in accordance with 54(1)(b) and (c) of the Reserves Act 1977 as outlined in this report.

3.         Authorise the Property Consultancy Manager to conclude and administer the terms and conditions of the lease.

Andrew Turner/Tyrone Fields                                                                                                                               Carried

 

 

6.   Presentation of Petitions

Part B

There was no presentation of petitions.

 

7.   Akaroa Design and Appearance Advisory Committee Meeting Minutes - 3 October 2018

 

Community Board Resolved BKCB/2018/00133 (Original staff recommendation accepted without change)

Part B

That the Banks Peninsula Community Board:

1.         Receive the minutes of the Akaroa Design and Appearance Committee meeting held on 3 October 2018.

 

Jed O'Donoghue/Tori Peden                                                                                                                                  Carried

 

8.   Reserve Management Committee Meeting Minutes

 

Community Board Resolved BKCB/2018/00134 (Original staff recommendation accepted without change)

Part B

That the Banks Peninsula Community Board:

1.         Receive the minutes of the following Reserve Management Committee Meetings:

·   Lyttelton Reserve Management Committee – 8 October 2018

·   Duvauchelle Reserve Management Committee – 7 September 2018

·   Cass Bay Reserve Management Committee – 18 October 2018

2.         Acknowledge the resignation of Liz Briggs from the Lyttelton Reserve Management Committee, noting that the Committee does not intend to fill the resultant vacancy.

3.         Acknowledge the vacancy created on the Lyttelton Reserve Management Committee by the non-attendance of Brian Dougan, and notes that the Committee does not intend to fill the vacancy.

Jed O'Donoghue/Janis Haley                                                                                                                                  Carried

 

13. Banks Peninsula Discretionary Response Fund - Little River Playcentre

 

Community Board Resolved BKCB/2018/00135 (Original staff recommendation accepted without change)

Part C

That the Te Pātaka o Rākaihautū/Banks Peninsula Community Board:

1.         Approves a grant of $2,000 from its 2018-19 Discretionary Response Fund to the Little River Playcentre towards soft fall bark for the outdoor area.

Andrew Turner/John McLister                                                                                                                              Carried


Tori Peden declared an interest in this item and took no part in the discussion or voting thereon.

 

14. Banks Peninsula Community Board Area Report - November 2018

 

Staff Recommendations

That the Te Pātaka o Rākaihautū/Banks Peninsula Community Board:

1.         Receive the Te Pātaka o Rākaihautū/Banks Peninsula Community Board Area Report for November 2018.

2.         Nominate a Board member or other person as a Trustee of the Stoddart Cottage Trust for the balance of this triennial term.

3.         Approve its submission, dated 12 November 2018, to the Draft Heritage Strategy.

 

Community Board Resolved BKCB/2018/00136

Part B

That the Te Pātaka o Rākaihautū/Banks Peninsula Community Board:

1.         Receive the Te Pātaka o Rākaihautū/Banks Peninsula Community Board Area Report for November 2018.

2.         Make enquiries to ascertain if there is a community member who is interested in becoming a Trustee of the Stoddart Cottage Trust (as the Board’s representative) for the balance of this triennial term.

3.         Delegate to the Board Chairperson authority to sign off the final  submission, dated 12 November 2018, to the Draft Heritage Strategy.

4.         Approve a letter of support for the Wainui Residents Association for a funding application to the Rata Foundation.

5.         Delegate authority to the Board Chairperson to sign off the final submission to the Draft Suburban Parking Policy.

Jed O'Donoghue/Tori Peden                                                                                                                                  Carried

 

 

       Adjournment of Meeting

 

Community Board Resolved BKCB/2018/00137

It was resolved on the motion of Deputy Chairperson Jed O'Donoghue, seconded by Member John McLister that the meeting be adjourned until 4.00pm on this day at the same venue.

 

Jed O'Donoghue/John McLister                                                                                                                            Carried

 

The meeting adjourned at 12.35pm  and reconvened at 4.02pm.

 

15. Elected Members’ Information Exchange

Part B

Board members exchanged information on matters of interest.

 

15.1    Dyers Pass Road - Large Vehicles

Part B

The Board requested information from staff on reports that large vehicles (buses) are having to perform three-point turns to negotiate some of the corners on Dyers Pass Road, including information on whether the Council can regulate to prevent this.

 

 15.2   Akaroa Beach - Dog Control

Part B

The Board requested that staff carry out monitoring and compliance action in relation to dogs being taken onto the Akaroa Beach.

 

15.3    Lyttelton Port Company - Pile Drilling

Community Board Resolved BKCB/2018/00138

Part B

That the Banks Peninsula Community Board:

1.         Be informed of the actions taken by the Council in response to its questions to the Lyttelton Port Company on 19 October 2018.

Felix Dawson/Tyrone Fields                                                                                                                                    Carried

 

 

16  Resolution to Exclude the Public

 

Community Board Resolved BKCB/2018/00139

Part C

That at 4.35pm the resolution to exclude the public set out on pages 80 to 81 of the agenda be adopted.

Pam Richardson/Jed O'Donoghue                                                                                                                          Carried

 

The public were re-admitted to the meeting at 4.37pm.

 

 

Karakia Whakamutunga:   John McLister

Meeting concluded at 4.40pm.

 

CONFIRMED THIS 17th DAY OF DECEMBER 2018

 

Pam Richardson

Chairperson

   


Te Pātaka o Rākaihautū/Banks Peninsula Community Board

17 December 2018

 

 

7.        Reserve Management Committee Meeting Minutes

Reference:

18/1190539

Presenter(s):

Liz Carter – Community Board Adviser

 

 

1.   Purpose of Report

Correspondence has been received from:

Committee

Meeting Date

Robinsons Bay Reserve Management Committee

5 November 2018

Lyttelton Reserves Management Committee

18 November 2018

Cass Bay Reserves Management Committee

6 December 2018

 

2.   Staff Recommendations

That the Banks Peninsula Community Board:

1.         Receive the minutes of the following Reserve Management Committee Meetings:

·    Robinsons Bay Reserve Management Committee – 5 November 2018

·    Lyttelton Reserves Management Committee – 18 November 2018

·    Cass Bay Reserves Management Committee – 6 December 2018

2.         Approve the appointment of Jeremy Webb and David Taylor to the Cass Bay Reserve Management Committee.

3.         Note that the Steadfast land in Cass Bay will be included in the Port Hills Management Plan, which is under development.

4.         Request that staff investigate options for the Cass Bay community to have limited access to the Steadfast land while the Port Hills Management Plan is under development.

 

Attachments

No.

Title

Page

a

Robinsons Bay Reserve Management Committee Minutes - 5 November 2018

14

b

Lyttelton Reserves Management Committee – 18 November 2018

16

c

Cass Bay Reserves Management Committee – 6 December 2018

20

 

 


Te Pātaka o Rākaihautū/Banks Peninsula Community Board

17 December 2018

 

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Te Pātaka o Rākaihautū/Banks Peninsula Community Board

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Te Pātaka o Rākaihautū/Banks Peninsula Community Board

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8.        Akaroa Museum Advisory Committee 28 November 2018 Minutes

Reference:

18/1264026

Contact:

Liz Carter

Community Board Advisor

 

 

 

1.   Purpose of Report

The Akaroa Museum Advisory committee’s minutes from 28 November 2018 have been received.

 

 

2.   Staff Recommendations

That the Banks Peninsula Community Board:

1.         Receive the minutes from the meeting of the Akaroa Museum Advisory Committee held on 28 November 2018.

 

 

Attachments

No.

Title

Page

a

Akaroa Museum Advisory Committee 28 November 2018 Minutes

24

 

 


Te Pātaka o Rākaihautū/Banks Peninsula Community Board

17 December 2018

 

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Te Pātaka o Rākaihautū/Banks Peninsula Community Board

17 December 2018

 

 

9.        Head to Head Walkway Working Party Notes - 19 November 2018

Reference:

18/1264145

Presenter(s):

Joan Blatchford, Community Governance Manager

 

 

1.   Purpose of Report

The notes from the meeting of the Head to Head Walkway Working Party meeting held on 19 November 2018 have been received.

 

2.   Staff Recommendations

That the Banks Peninsula Community Board:

1.         Receive the information in the Head to Head Walkway Working Party meeting held on 19 November 2018.

 

 

 

Attachments

No.

Title

Page

a

Head to Head Walkway Working Party Notes - 19 November 2018

24

 

 


Te Pātaka o Rākaihautū/Banks Peninsula Community Board

17 December 2018

 

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Te Pātaka o Rākaihautū/Banks Peninsula Community Board

17 December 2018

 

 

10.    Akaroa Community Health Centre Funding Request

Reference:

18/1047516

Presenter(s):

Gavin Thomas - Principal Advisor Economic Policy

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Te Pātaka o Rākaihautū/Banks Peninsula Community Board to consider options and make recommendations to the Council on how it should respond to a request from the Akaroa Community Health Trust for One-off Council Grant funding to help the Trust meet its agreed financial contribution to the Canterbury District Health Board towards the cost of constructing the new Akaroa Community Health Centre.

1.2       There are two separate but interrelated matters that must be considered.

·    Should the Council provide funding to the Trust or not?

·    If yes, then what is the most appropriate way of providing that funding and apportioning the costs?

Origin of Report

1.3       The Akaroa Community Health Trust made a submission to Council’s draft Long Term Plan 2018-28 supporting a Council proposal to enable a targeted rate to be set to fund community facilities and asking the Council to use a targeted rate to help fund the community contribution to the building of the Akaroa Community Health Centre.

1.4       The Akaroa Community Health Trust then wrote to the Banks Peninsula Community Board in September 2018 formally requesting the Council establish the targeted rate (Attachment A).

1.5       This report is provided to fulfil Te Pātaka o Rākaihautū/Banks Peninsula Community Board resolution 23419 - that the Banks Peninsula Community Board:

§    Receive the information in the correspondence report dated 24 September 2018

§    Refer the correspondence to staff who are preparing a report to the Council on this issue.

2.   Significance

2.1       The recommendation in this report has been assessed as being of medium significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.2       The level of significance was determined by considering the costs and benefits of the recommended option if funding is provided.  Although it affects a relatively small proportion of the District – Akaroa and Bays - those residents would be affected to a moderate extent by an increase in the rates required from affected properties. The benefits that accrue from the Health Centre would have a high level of significance but don’t appear to be affected by decisions sought through this report. 

 

3.   Staff Recommendations 

That Te Pātaka o Rākaihautū/Banks Peninsula Community Board recommends to Council that it either:

1.         Agrees in principle to the request from the Akaroa Community Health Trust to provide it with One-off Council Grant funding up to a maximum of $1,300,000. The Grant to be used to fund the Trust’s outstanding funding commitment to the Canterbury District Health Board for the Akaroa Community Health Centre.

Or:

Declines the Akaroa Community Health Trust request for One-off Council Grant funding up to a maximum of $1,300,000.

Or:

Defers consideration of the request for funding until the end of 2019 to enable the Akaroa Community Health Trust to have a clearer view of its eventual funding requirements. 

That Te Pātaka o Rākaihautū/Banks Peninsula Community Board recommends to Council that if it agrees in principle to provide the Akaroa Community Health Trust with One-off Council Grant funding (Option 1 above), that:

2.         The Council proposes that the Grant be paid for from a Grants Targeted Rate on properties in the Akaroa and Bays area, on the basis that the Rate is:

a.         Applied to all rateable units in the Akaroa subdivision of the Banks Peninsula ward;

b.         Calculated on a proportional basis according to the capital value of each Rating Unit;

c.         Applied for a maximum of ten years from 1 July 2019  – 30 June 2028/29;

d.         Limited in total revenue raised to a maximum of $1,300,000 adjusted for interest revenue and interest costs arising from the difference in timing between when the Targeted Rate revenue is received and when the One-off Council Grant is paid;

e.         Calculated based on the interest rate earned by ratepayers on Targeted Rate amounts paid to Council before the Grant is paid in 2022/23 being 3.0 per cent (being an estimate of what the Council would earn by investing those funds on term deposit);

f.          Calculated based on the interest rate paid by ratepayers on Targeted Rate revenue received after the Grant is paid in 2022/23 to be 4.5 per cent (being an estimate of what the Council would pay on borrowing over this period);

g.         Reduced if the Trust receives further funding from other sources – the Grants Targeted Rate will be the funder of last resort.

3.         The Council uses a decision making process that includes appropriate community consultation that:

a.         proposes the Council’s preferred option as well as any other options the Council considers practicable; 

b.         meets the requirements of section 82 of the Local Government Act 2002;

c.         is focused on the communities directly affected by the proposal but be open to all Christchurch residents;

4.         The Council agrees that a Hearings Panel be convened at the completion of the consultation period to receive and hear submissions on the proposal, deliberate on those submissions, and to report back recommendations to the Council.

 

4.   Key Points

4.1       Akaroa Hospital was damaged beyond economic repair in the 2010/11 earthquakes and was subsequently demolished.  The Canterbury District Health Board (Canterbury DHB) has worked with the local community and primary health providers to develop a new Model of Care. As part of this model General Practice, aged care, palliative care, in-patient services and associated services will co-locate in a new building on the old hospital site.

4.2       The Akaroa Community Health Trust was formed as a representative community partner in the provision of a new Health Centre for Akaroa. The Trust has an agreement with the Canterbury DHB to provide $2.5 million in community funding towards the capital cost of the new Health Centre. Construction cost of the facility is budgeted by the Canterbury DHB to be $5,932,000.

4.3       The Trust has raised community funding of $1.27 million (as at October 2018) and is continuing its fundraising efforts. It currently receives around $8,000 per month from community fundraising and has applications for funding lodged with major national funds.

4.4       The Trust has asked the Council to raise $1.3 million from the Akaroa and Bays communities through a Grants Targeted Rate over a four year period. The revenue from the targeted rate would be used to fund One-off Council Grants to the Trust. This would enable the Trust to meet its capital funding commitment of $2.5 million.

4.5       In considering the Trust’s request the Council has two separate but interrelated issues to consider:

·    Agree or not to provide One-off Council Grant funding to the Trust;

·    If the Council agrees to provide One-off Council Grant funding, it then must decide how this should be paid for.

4.6       Practicable options considered for funding the Grant are:

·    Option 1 – set a Grants Targeted Rate on properties in the Akaroa and Bays area over a longer period - up to 10 years. The rate could be set on either a fixed charge (all rateable units pay the same amount) or proportionate charge (set as a proportion of capital value for each rateable unit) basis.

The recommended option is to set a Grants Targeted Rate on properties in the Akaroa and Bays area on a proportionate basis (based on property value) over a 10 year period.

Given the monetary effect of this charge on ratepayers in the Akaroa and Bays area, there is a very substantial equity benefit associated with using a proportionate basis rather than a fixed dollar charge per rateable unit.

·    Option 2 – Set a Grants Targeted Rate on the Akaroa and Bays area for four years (2019/20 – 2022/23). The rate could be set on either a fixed charge (all rateable units pay the same) or proportionate charge (set as a proportion of capital value) basis.

·    Option 3 – Set a Grants Targeted Rate on all rateable units in the District for four years (2019/20 – 2022/23) on a fixed charge basis.

Preferred Option Summary - Advantages and Disadvantages (Option 1)

4.7       The advantages of Option 1 include:

·    The Grants Targeted Rate is paid for by the community that will receive the majority of benefit from the Health Centre.

·    This is the more affordable option for affected ratepayers if the Council decides to make the One-off Council Grant and to fund this from a Grants Targeted Rate on properties in the Akaroa and Bays area. The difference in annual rate requirement is significant when comparing a four year term to a 10 year term.

·    Capital assets provide benefits over many years. Intergenerational equity suggests it is appropriate to match the period over which ratepayers fund the capital assets with the period over which benefits flow to the ratepayers. The ten year period achieves this better than a four year period.

·    A longer term increases flexibility in terms of adjusting the rate requirement if the Trust raises more money than expected.

·    Akaroa and Bays communities have the opportunity to collectively contribute to a key facility, promoting the concept of community ownership.

·    Using a proportional value basis for the rate provides significant equity benefits, making the rate more affordable for owners of lower value properties.

·    A Grants Targeted Rate is an efficient method of collecting funding from property owners.

4.8       The disadvantages of Option 1 include:

·    The Council would need to borrow to fund the Grant. This will add interest to the Targeted Rate requirement.

·    The Grants Targeted Rate would remain in place for a longer period of time, which may not suit some ratepayers and would mean the Council incurs administration costs for a longer period.

·    If the Council agrees to make a Grant to be funded by a Targeted Rate there will be no incentive for the Trust to continue fundraising from other sources, or for the Canterbury DHB to consider any other possible funding arrangements that are less financially onerous on such a small community.

·    In this case, regardless of how a targeted rate is structured, it would remain a significant funding requirement to come from a very small number of ratepayers.

·    The Council would assume political risk through the levying of a targeted rate. This risk is complicated by the fact that neither the Council nor the community will have ownership of the asset to be funded.

 

 

5.   Context/Background

Akaroa Community Health Centre

5.1       Akaroa Hospital was damaged beyond economic repair in the 2010/11 earthquakes and was subsequently demolished.  The Canterbury DHB decided not to redevelop hospital-level services, but has worked with the Akaroa and Bays community (including the Pompallier House Trust) and primary health providers to develop a new Model of Care. As part of this model General Practice, aged care, palliative care, in-patient services and associated services will co-locate in a new building on the old hospital site.

5.2       The Health Centre building will be owned by the Canterbury DHB and leased to Akaroa Health Limited, a Charitable Company established by the Akaroa Community Health Trust to run the Health Centre, deliver health services and lease space to others delivering services.

5.3       The Canterbury DHB is satisfied that:

·    The proposed Health Centre is supported by health providers who will work from it.

·    The intended services can be provided without an on-going need for community fund-raising to meet operating costs.

5.4       Construction of the facility is underway and is due for completion in June 2019. 

Community funding agreement

5.5       The Akaroa Community Health Trust was formed as a community partner in the provision of a new Health Centre for Akaroa. The Trust has an agreement with the Canterbury DHB to provide $2.5 million in community funding towards the capital cost of the Centre within four years of the facility being completed. Total construction cost of the facility has been budgeted by the Canterbury DHB at $5,932,000.

5.6       The Trust’s funding commitment has enabled aged care facilities (including 12 beds) and services to be included in the Health Centre. The Canterbury DHB has advised these would not have been included without community funding.

5.7       The Trust has raised $1.27 million (as at October 2018). It has made applications to national funds which are yet to make decisions and could receive funding from these sources. It has indicated it will continue fundraising at least until mid-2019.

Funding request

5.8       The Trust wrote to the Banks Peninsula Community Board in September 2018 requesting the Board recommend to the Council that it establish a targeted rate to provide funding for the community contribution for the Akaroa Community Health Centre.

5.9       The Trust’s request is for $1.3 million to be funded from a targeted rate on properties in the Akaroa and Bays communities to be set for four years.

5.10    The Canterbury DHB has sought community funding for health facilities in other parts of Canterbury. Kaikoura District Council set a targeted rate to provide community funding for construction of its new health facility and the Ashburton community contributed to the capital cost of a new health facility on the Ashburton Hospital campus through funding from a community trust.

Council’s policy position

5.11    The Council’s Revenue and Financing Policy enables the Council to provide One-off Council Grant funding for community facilities it does not own and for the cost of that funding to be recovered through a Grants Targeted Rate. 

5.12    The Policy states (in summary):

From time to time Council may determine that it is desirable to make a one-off grant which is either outside the scope of existing grants schemes or too large to be accommodated by existing grants budgets. In such circumstance, and subject to public consultation, such grant may be funded by a specific and temporary Grants Targeted Rate.

A Grants Targeted Rate:

·    May be applied either universally or to a specifically identified group of ratepayers, depending on Council’s assessment of how the benefits of the grant are distributed.

·    Will usually be set as a fixed dollar charge per SUIP, because this provides the most readily calculable revenue stream – Capital Value or other rating basis will only be used if this is considered to generate very significant equity benefits.

·    Will exist for only the number of years stated in the original public consultation, and will not be absorbed into any other rate once that period ends.

5.13    This policy provision came into effect through the Long Term Plan 2018-28 and was used to establish the Special Heritage (Cathedral) Targeted Rate to support restoration of Christ Church Cathedral.

5.14    The use of a Grants Targeted Rate to fund community facilities the Council doesn’t own was consulted on as part of the Council’s draft Long Term Plan 2018-28. The Akaroa Community Health Centre was used as an example of how a Targeted Rate could be used for this purpose. The Council received 90 submissions on this proposal with 31 in support, 38 opposing and 21 suggesting alternative approaches.

5.15    The Revenue and Financing Policy is part of the Council’s Long Term Plan and is available on the Council website https://ccc.govt.nz/assets/Documents/The-Council/Plans-Strategies-Policies-Bylaws/Plans/Long-Term-Plan/2018-2028/Vols/LTP-201828-Vol3-02Revenuefinancingandratingpolicies.pdf

5.16    The Policy doesn’t provide guidance on what types of community projects or organisations will be funded and has no criteria against which an application can be assessed. Consequently any decision by the Council on a request for funding of this type is not constrained by an existing policy.

5.17    This report doesn’t provide a recommendation on whether the funding request should be agreed to or not but does provide options and a recommendation on how a Grant could be funded.

Information and timing

5.18    In considering the Trust’s request for funding the Council could defer for a period of time to enable a clearer picture of the Trust’s eventual funding requirements to emerge, and enable discussion with the Canterbury DHB regarding their ultimate funding requirements.

5.19    The community funding is required to be provided to the Canterbury DHB within four years of the completion of construction of the Centre. This provides time to ensure all possible funding sources are fully explored.

5.20    The Akaroa Community Health Trust has declined to consider engagement with the Canterbury DHB regarding the possibility of reviewing the community funding requirement and restated its preference for the funding request and any subsequent funding implications to be considered by the Council as soon as possible. It wants a decision made to enable a rate to be applied from 1 July 2019.

5.21    While the Trust’s approach may mean complete information is not available to inform the early decision-making process, there are some valid reasons for the Council to consider the request as soon as practicable. These include:

·    The Trust would have certainty regarding its ultimate fundraising requirements.

·    The Akaroa and Bays community would have certainty regarding the ongoing call on its fundraising effort and generosity. There may be a perception in the community that the project has dominated community fundraising for several years. Over that period other fundraising has had to compete. There is also likely to be a degree of fundraising fatigue among the Trust’s fundraising committee, the wider Trust and the community.

·    The community may be more amenable to an additional rate (for a specific period of time) in the immediate period after the Centre opens. If a rate is set from the 2019/20 year it will coincide with the completion and opening of the Health Centre.

5.22    Deferring a proposal may simply delay the inevitable. Undertaking community consultation on a proposal will provide the Council with evidence of the level of community support for the approach proposed by the Trust.

5.23    The Trust has socialised the concept of a Grants Targeted Rate widely with its community and believes it has strong support. It wants a decision made to enable a rate to be applied from 1 July 2019.

6.   Option 1 – set a Grants Targeted Rate on properties in the Akaroa and Bays area over 10 years (recommended option).

Option Description

6.1       The Council would provide One-off Council Grant funding to the Akaroa Community Health Trust over four years and fund this from a Grants Targeted Rate over a 10 year period.

6.2       This would require the Council to loan fund the amount outstanding after year 4. Interest would be added to the Grants Targeted Rate from year 5 of the Rate period. This Option has been modelled on seven year and 10 year terms but could be adjusted to any duration.

6.3       The Council would pay for the Grant by setting a Grants Targeted Rate on all separately used or inhabited portions of property in the Akaroa subdivision of the Banks Peninsula ward. This area aligns with Canterbury DHB advice on Banks Peninsula health service patterns, the area of interest for the Akaroa Community Health Trust (in its Trust Deed) and aligns with Council Rating Valuation Rolls. The Rate would apply to the following valuation rolls:

23961              Akaroa township

23940              Akaroa surrounds – Takamatua to south coast

23930              Duvauchelle

23920              French Farm/ Wainui

23910              Le Bons Bay

23900              Okains Bay/ Little Akaloa

23890              Pigeon Bay

6.4       The map below shows the recommended catchment area for the Grants Targeted Rate.

 

6.5       There are two methods by which the rate could be applied:

·    A fixed charge with each rateable unit charged the same amount.

·    A proportionate charge with each rateable unit charged based on capital value

6.6       Each method has pros and cons. These are summarised in the table below:

Fixed charge

Proportionate charge

Pros

Cons

Pros

Cons

· Easy to administer

· Doesn’t change due to valuation changes

· Transparent – each ratepayer knows what they must pay

· Regressive tax

· May be onerous for some property owners (most likely those with lower value property

· Inconsistent with the Council’s general preference for proportionate rating

· Progressive tax so provides equity benefits

· More affordable for owners of lower value properties

· Consistent with the Council’s preferred approach to rating

· Not as easy to administer

· Less transparent – each ratepayer pays a different amount

· Amount per ratepayer can change following property revaluation

 

 

6.7       Modelling for this option is based on an estimate of there being 2,722 rateable units in the proposed Targeted rate catchment and that interest of 4.5 per cent applying throughout the term. Estimated rate charges by term duration and rating methodology are provided in the table below.

Rating method

4 year term

Additional rate per annum (ex GST)

7 year term

Additional rate per annum (ex GST)

10 year term

Additional rate per annum (ex GST)

Fixed charge

$114.16

$68.89

$51.13

Proportionate charge

CV $350,000

CV $500,000

CV $600,000

CV $1,000,000

 

$71.47

$102.10

$122.52

$204.21

 

$43.13

$61.62

$73.94

$123.23

 

$32.01

$45.73

$54.87

$91.45

 

Significance

6.8       The significance of this option is assessed as medium, which is consistent with section 2 of this report.

6.9       The assessment recognises the significance is higher for residents and ratepayers directly affected (in the Akaroa and Bays areas) than for others. With a 10 year Targeted Rate term and a lower annual cost the significance is assessed as being less than for Option 2.

6.10    Engagement requirements for this level of significance are to inform or consult with the affected community. Given establishing a new rate is likely to attract a high degree of community interest, a community consultation process that gives effect to section 82 of the Local Government Act 2002 would be used, including the opportunity to present submissions to a hearings panel.

Impact on Mana Whenua

6.11    This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

6.12    The Trust has engaged with the community over a number of years on a preferred health facility and services for the area. This has informed decisions regarding the Health Centre facility and the services to be delivered.

6.13    The Canterbury DHB has consulted with the Akaroa and Bays community in developing a new “Model of Care”. The services to be delivered through the Health Centre are part of the new Model of Care which was released in 2017.

6.14    Residents and ratepayers in the Akaroa and Bays area are directly affected by this option. Their views about using a Grants Targeted Rate to help fund the Health Centre are not yet known.

6.15    The Council received 34 submissions from Akaroa residents on its draft Long Term Plan 2018-28, with 12 submitters including feedback on the proposal to enable One-off Council Grants to be funded from a Grants Targeted Rate. Of those submissions nine were in favour of using a targeted rate to help fund the Akaroa Community Health Centre and three were against.

Alignment with Council Plans and Policies

6.16    This option is consistent with the Council’s Revenue and Financing Policy which provides for the Council to make One-off Council Grants to fund community facilities not owned by the Council and to set a Grants Targeted Rate to pay for the Grant.

Financial Implications

6.17    Cost of Implementation – There would be costs associated with undertaking community consultation, the advice and decision-making processes and setting up a Grants Targeted Rate.

6.18    Maintenance / Ongoing Costs – Once a rate is in place there would be minimal ongoing costs.

6.19    Funding source – These costs would be met from existing operating budgets.

Legal Implications

6.20    Section 16 of the Local Government (Rating) Act 2002 (LGRA) provides for the setting of a targeted rate.

6.21    Section 23 of the LGRA details requirements for setting a rate, which include that the rate must be in accordance with relevant provisions of the Council’s long term plan and funding impact statement for that financial year.

6.22    The Council’s Revenue and Financing Policy (in the Long Term Plan 2018-28) provides for a Grants Targeted Rate. A funding impact statement will be adopted as part of the Annual Plan 2019/20 which would need to include information regarding the Targeted Rate.

6.23    The Council’s Legal Services Unit has reviewed this report and believes the legal requirements are appropriately met.

Risks and Mitigations  

6.24    Transfer of funding risk from the Canterbury DHB and the Trust to the Council and the community. Given the agreement is between the Trust and the Canterbury DHB this may not seem appropriate to some.

Residual risk rating: The residual rating of the risk after the below treatment(s) is implemented will be low/medium.

Planned treatment(s) includes the setting of a Grants Targeted Rate to help fund the community share for the Centre.

6.25    There is political risk for the Council in charging the Targeted Rate. This can be mitigated to some extent through clear and effective messaging as part of the consultation.

Residual risk rating: The residual rating of the risk after the below treatment(s) is implemented will be low to medium.

Planned treatment(s) includes appropriate community consultation regarding any proposal to set a Grants Targeted Rate.

6.26    Loan funding brings a risk that interest rates may rise over the repayment period. To mitigate this risk (for the community) it is recommended that the Council fixes the interest rate at 4.5 per cent for the full term.

Implementation

6.27    Implementation dependencies;

·    Rates team applying the Targeted Rate as part of the rates strike each year.

6.28    Implementation timeframe – Rate would be included in the funding impact statement and the income and expenditure in the appropriate activity budget in the Annual Plan 2019/20.

Option Summary - Advantages and Disadvantages

6.29    The advantages of this option include:

·    The Targeted Rate is paid for by the community that receives the most benefit from the Health Centre.

·    This is the more affordable option for affected ratepayers if a Grants Targeted Rate on properties in the Akaroa and Bays area is set. The annual rate requirement for a 10 year term is significantly less than for a four year term.

·    Intergenerational equity – capital investments provide benefits over many years, and are more appropriately funded through borrowing (which is repaid over multiple years).

·    A longer term provides opportunities to adjust the rate if the Trust raises further funding.

·    The Akaroa and Bays communities collectively contribute to a key facility, promoting the concept of community ownership.

·    A Grants Targeted Rate is an efficient method of collecting funds.

6.30    The disadvantages of this option include:

·    The Council would borrow to fund the Grant. This adds interest costs to the Targeted Rate requirement.

·    The Grants Targeted Rate would be in place for a longer period, which may not suit some ratepayers and would mean the Council incurs administration costs for a longer period.

·    The incentive for the Trust to continue fundraising or for the Canterbury DHB to consider other possible funding arrangements are reduced.

·    Regardless of how a targeted rate is structured, it would remain a significant funding requirement from a small number of ratepayers.

·    The Council would assume political risk through levying a targeted rate. This is compounded by neither the Council nor the community having ownership of the asset to be funded.

7.   Option 2 - Set a Grants Targeted Rate on properties in the Akaroa and Bays area for four years (2019/20 – 2022/23).

Option Description

7.1       The Council would provide One-off Council Grant funding to the Akaroa Community Health Trust over a four year period and fund this from a Grants Targeted Rate over the same period.

7.2       The Grants Targeted Rate would apply as for Option 1, specifically;

·    Rate applies to all separately used or inhabited portions of rateable units in the area.

·    Either a fixed charge method (all rateable units pay the same amount) or a proportionate method of rating (based on the capital value of the rateable unit) could be used.

7.3       Modelling for this option uses the same assumptions as for Option 1.

·    2,722 rateable units.

·    Ratepayers receive 3% interest on rates payments made prior to 2022/23 (when the Council would make the Grant).

Significance

7.4       The significance of this option is assessed as medium, which is consistent with section 2 of this report. The assessment recognises significance is higher for residents and ratepayers directly affected (in the Akaroa and Bays areas) than for people in the wider Christchurch District (outside the area that would pay the Targeted Rate).

7.5       The significance is higher than for Option 1 as the annual Targeted Rate requirement for each property is greater.

Impact on Mana Whenua

7.6       As for Option 1.

Community Views and Preferences

7.7       As for Option 1.

Alignment with Council Plans and Policies

7.8       As for Option 1.

Financial Implications

7.9       Cost of Implementation – as for Option 1 but the costs will extend over a shorter period.

7.10    Maintenance / Ongoing Costs – as for Option 1 but the costs will extend over a shorter period.

7.11    Funding source – as for Option 1.

Risks and Mitigations  

7.12    Funding risk moves from the Canterbury DHB and the Trust to the Council and the community. Given the agreement is between the Trust and the Canterbury DHB this may not seem appropriate to some.

Residual risk rating: The residual rating of the risk after the below treatment(s) is implemented will be low/medium.

Planned treatment(s) includes the setting of a Grants Targeted Rate to help fund the community share for the Centre.

7.13    Political risk for the Council in charging the Targeted Rate. This risk can be mitigated to some extent through clear and effective messaging as part of the consultation.

Residual risk rating: The residual rating of the risk after the below treatment(s) is implemented will be low to medium.

7.14    Planned treatment(s) includes appropriate community consultation regarding any proposal to set a Grants Targeted Rate.

Implementation

7.15    As for Option 1 but over a shorter time period.

Option Summary - Advantages and Disadvantages

7.16    The advantages of Option 2 include:

·    The Grants Targeted Rate is paid by the community that receives the majority of benefit.

·    The One-off Council Grant is provided to the Trust after four years of applying the targeted rate, providing the community with interest revenue that reduces the rate requirement.

·    The Akaroa and Bays communities contribute to a key facility that will serve the community for many years, promoting the concept of community ownership.

·    The Akaroa and Bays communities collectively contribute to a key facility, promoting the concept of community ownership.

·    A Grants Targeted Rate is an efficient method of collecting funds

7.17    The disadvantages of Option 2 include:

·    Affordability - if a fixed charge is used then each rateable unit will pay an additional $114 + GST in rates per year for four years. For lower value properties this could increase rates 5 per cent in year one in addition to the Council’s forecast rates increase of 5.5 per cent meaning some properties would face more than a 10 per cent rate rise in the first year.

·    The incentive for the Trust to continue fundraising or for the Canterbury DHB to consider other possible funding arrangements is reduced.

·    The Council would assume political risk through levying a targeted rate. This is compounded by neither the Council nor the community having ownership of the asset to be funded.

·    Intergenerational equity – capital investments provide benefits over many years, and are more appropriately funded through borrowing (which is repaid over multiple years).

·    A shorter term reduces opportunities to adjust the rate if the Trust raises further funding.

 

8.   Option 3 - Set a Grants Targeted Rate on all rateable units in the District for four years (2019/20 – 2022/23) on a fixed charge basis

Option Description

8.1       The Council would provide One-off Council Grant funding to the Akaroa Community Health Trust as for Option 1 and pay for this by setting a fixed charge Grants Targeted Rate on all separately used or inhabited portions of rateable units in the Christchurch District over a four year period.

8.2       Modelling of the rate requirement based on the Council’s Long Term Plan 2018-28 estimate of there being 172,112 rateable units results in a Grants Targeted Rate of $1.76 per rateable unit, per annum for four years.

Significance

8.3       Significance is assessed as low due to the very low charge per property.

Community Views and Preferences

8.4       With a low level of significance the Council could consult only as part of the Annual Plan.

Alignment with Council Plans and Policies

8.5       This option is consistent with the Council’s Revenue and Financing Policy.

Financial Implications

8.6       Cost of Implementation – as for Option 1.

8.7       Maintenance / Ongoing Costs – as for Option 1.

8.8       Funding source – as for Option 1.

Risks and Mitigations  

8.9       This option risks creating an expectation that district-wide funding should be used for other facilities that provide benefit to a particular community or part community that therefore may be more appropriately funded by central government or the benefitting community.

Implementation

8.10    As for Option 1.

Option Summary - Advantages and Disadvantages

8.11    The advantages of this option include:

·    Very low Targeted Rate per rateable unit.

·    Including the proposal in the consultation for the draft Annual Plan only could be appropriate. 

8.12    The disadvantages of this option include:

·    The costs are not borne by the community that incurred the debt or that receives the majority of the benefits.

 

 

Attachments

No.

Title

Page

a

Letter to Banks Peninsula Community Board

24

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Gavin Thomas - Principal Advisor Economic Policy

Approved By

Emma Davis - Acting Head of Strategic Policy

Diane Brandish - Head of Financial Management

Carol Bellette - General Manager Finance and Commercial (CFO)

  


Te Pātaka o Rākaihautū/Banks Peninsula Community Board

17 December 2018

 

PDF Creator


Te Pātaka o Rākaihautū/Banks Peninsula Community Board

17 December 2018

 

 

11.    Onuku Road Proposed Speed Humps

Reference:

18/1078164

Presenter(s):

Andrew Hensley, Traffic Engineer

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Te Pātaka o Rākaihautū/Banks Peninsula Community Board to approve the installation of two speed humps on Onuku Road in accordance with Attachment A.

Origin of Report

1.2       This report is staff generated in response to requests from the community for traffic calming in the vicinity of Onuku Marae.

2.   Significance

2.1       The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by comparing factors relating to this decision against the criteria set out in the Council’s Significance and Engagement Policy.

2.1.2   The community engagement and consultation outlined in this report reflect the assessment.

3.   Staff Recommendations

That the Te Pātaka o Rākaihautū/Banks Peninsula Community Board:

1.         Approve that two speed humps be installed on Onuku Road in the vicinity of Onuku Marae, as indicated in the attached drawing TG133470 Issue 1, dated 6/11/2018.

4.   Key Points

4.1       The recommendations in this report are consistent with the anticipated outcomes of the Traffic Safety & Efficiency Service Plan in the Councils Long Term Plan (2018 - 2028).

4.2       The following feasible options have been considered:

·     Option 1 - Install Speed Humps (Preferred Option)

·     Option 2 - Do Nothing

4.3       Option Summary - Advantages and Disadvantages (Preferred Option)

4.3.1   The advantages of this option include:

·     Supports the safe and appropriate operating speed of vehicles in the vicinity of Onuku Marae, both for local residents and visitors.

4.3.2   The disadvantages of this option include:

·     There may be some minor noise generated as vehicles approach and drive over the speed humps.

 

5.   Context/Background

5.1       Issues have been raised by the Onuku Runanga over a number of years about the inappropriate operating speed of some vehicles in the vicinity of Onuku Marae. This is of particular concern when events are being held at the Marae and visitors are in attendance, and when children play around the nearby stream.

5.2       Onuku Road is a low volume no exit road with approximately 100 vehicles per day (May 2016), but this increases during the busier holiday periods and when events are held.

5.3       The area is currently within a 100km/h speed limit area, which is recommended to be reduced to 40km/h as part of the current Banks Peninsula Speed Limit Review project. This is being progressed through a separate consultation and decision making process.

5.4       Whilst the recorded mean speeds are relatively low (35.4 km/h) and the safe and appropriate speed for the area is considered to be 40km/h, the recorded 85% speed is 43.6km/h, and the maximum 57.1 km/h.  Higher vehicle speeds are inappropriate in particular when events or activity are taking place.

5.5       The location, physical environment and frequency of the issues make it difficult to address through means other than physical speed restraints. Speed humps will also support the proposed 40km/h speed limit.


 

6.   Option 1 - Install Speed Humps (preferred)

Option Description

6.1       Install speed humps and associated permanent warning signage.

Significance

6.2       The level of significance of this option is low and is consistent with section 2 of this report.  Engagement requirements for this level of significance includes the consultation with the owner and occupier of any property likely to be injuriously affected by the option.

Impact on Mana Whenua

6.3       This option does not involve a significant decision in relation to land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

6.4       Council and Police staff met with the Onuku Runanga at the Marae in June 2018 to discuss the traffic issues and consider the possible options available.

6.5       Further investigations by Council staff confirmed that the preferred option is to install speed humps and associated permanent warning signage, and also to reduce the speed limit on Onuku Road in the vicinity of the Marae to 40km/h. The proposed speed limit change is currently being progressed through a different consultation and approval process.

6.6       Onuku Runanga have considered the preferred option through their Executive, and responded in October 2018 with support for the proposed speed humps and associated permanent warning signage.

Alignment with Council Plans and Policies

6.7       This option is consistent with Council’s Plans and Policies.

Financial Implications

6.8       Cost of Implementation - $13,500 for the installation of two speed humps and associated permanent warning, plus $2000 for consultation and the preparation of this report.

6.9       Funding source - Traffic Operations Budget.

6.10    Maintenance / Ongoing Costs - Covered under the area maintenance contract and effect will be minimal to the overall asset.

Legal Implications.

6.11    The Community Boards have delegated authority from the Council to exercise the delegations as set out in the Register of Delegations.  The list of delegations for the Community Boards includes the resolution of stopping restrictions and traffic control devices.

6.12    The installation of any signs and/or markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.

Risks and Mitigations

6.13    Not applicable.

Implementation

6.14    Implementation dependencies - Community Board approval.

6.15    Implementation timeframe - Approximately four weeks once the area contractor receives the request.

 

Option Summary - Advantages and Disadvantages

6.16    The advantages of this option include:

·   Supports the safe and appropriate operating speed of vehicles in the vicinity of Onuku Marae, both for local residents and visitors.

6.17    The disadvantages of this option include:

·   There may be some noise generated as vehicles approach and drive over the speed humps.

7.   Option 2 - Do Nothing

Option Description

7.1       Retain the existing road layout.

Significance

7.2       The level of significance of this option is low and is consistent with section 2 of this report.

Impact on Mana Whenua

7.3       This option does not involve a significant decision in relation to land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

7.4       This option is inconsistent with community requests to address the operating speeds of some vehicles in the vicinity of Onuku Marae.

Alignment with Council Plans and Policies

7.5       This option is consistent with Council’s Plans and Policies.

Financial Implications

7.6       Cost of Implementation - $2000 for consultation and the preparation of this report

7.7       Maintenance / Ongoing Costs - $0

7.8       Funding source – Existing staff budgets.

Legal Implications

7.9       There is not a legal context, issue or implication relevant to this option.

Risks and Mitigations

7.10    Not applicable.

Implementation

7.11    Implementation dependencies - Not applicable.

7.12    Implementation timeframe - Not applicable.

Option Summary - Advantages and Disadvantages

7.13    The advantages of this option include:

·   None identified.

7.14    The disadvantages of this option include:

·   It does not fully satisfy the community requests to address the operating speeds of some vehicles in the vicinity of Onuku Marae.

 

 

 

Attachments

No.

Title

Page

a

Onuku Road Proposed Speed Humps

24

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Andrew Hensley - Traffic Engineer

Approved By

Ryan Rolston - Team Leader Traffic Operations

Steffan Thomas - Manager Operations (Transport)

  


Te Pātaka o Rākaihautū/Banks Peninsula Community Board

17 December 2018

 

PDF Creator


Te Pātaka o Rākaihautū/Banks Peninsula Community Board

17 December 2018

 

 

12.    Rapaki - Proposed No Stopping Restrictions & Give Way Controls

Reference:

18/1124239

Presenter(s):

Andrew Hensley, Traffic Engineer

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Te Pātaka o Rākaihautū/Banks Peninsula Community Board to approve the installation of 'No Stopping' restrictions on Rapaki Drive, Omaru Road, Kororā Tahi Road and Kina Road, and ‘Give Way’ controls at the Kina Road and Rapaki Drive intersection in accordance with Attachment A.

Origin of Report

1.2       This report is staff generated in response to requests from Te Hapū o Ngāti Wheke for No Stopping restrictions in Rapaki.

2.   Significance

2.1       The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by comparing factors relating to this decision against the criteria set out in the Council’s Significance and Engagement Policy.

2.1.2   The community engagement and consultation outlined in this report reflect the assessment.

3.   Staff Recommendations

That the Te Pātaka o Rākaihautū/Banks Peninsula Community Board approve:

1.         Under clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at any time on the parts of Rapaki Drive, Omaru Road, Kororā Tahi Road and Kina Road, as indicated in the attached drawing TG133422 Issue 1, dated 3/12/2018.

2.         Under the Land Transport Rule: Traffic Control Devices 2004 that a Give Way control be placed against Kina Road at its intersection with Rapaki Drive, as indicated in the attached drawing TG133422 Issue 1, dated 3/12/2018.

3.         That any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in this report are revoked.

4.         That these resolutions take effect when the traffic control devices that evidence the restrictions described in the staff report are in place.

 

4.   Key Points

4.1       The recommendations in this report are consistent with the anticipated outcomes of the Traffic Safety & Efficiency Service Plan in the Councils Long Term Plan (2018 - 2028)

4.2       The following feasible options have been considered:

·     Option 1 - Install No Stopping Restrictions and Give Way Controls (preferred option)

·     Option 2 - Do Nothing

4.3       Option Summary - Advantages and Disadvantages (Preferred Option)

4.3.1   The advantages of this option include:

·     Improves vehicle access on narrow roads

·     Confirms where it is appropriate for vehicles to park and is consistent

·     Does not prohibit the parking of vehicles to the left hand side of No Stopping lines where sufficient space exists on the grass verge

·     Confirms that all No Stopping restrictions are enforceable

·     Provides a priority control at the Kina Road / Rapaki Drive intersection to support the forthcoming new entrance to the parking area

4.3.2   The disadvantages of this option include:

·     Removes the opportunity for some smaller vehicles to park on the roads

 

5.   Context/Background

5.1       The Rapaki settlement is a popular destination in particular during summer months with people wishing to visit the beach, and also when events are being held at the Marae.

5.2       The roads within Rapaki are narrow and generally not suited to providing on street parking opportunities. This is due to the insufficient road and grass verge width for vehicles to be able to park and be clear of passing vehicles. There is also limited off street parking in the vicinity to meet demand at times. As a result, the roads within Rapaki can become congested and access along these roads, and to and from properties, can be restricted.

5.3       There are some existing sections of No Stopping restrictions, however these are not continuous or consistent.

5.4       A Hui was held with Ngāti Wheke and the Banks Peninsula Community Board and support staff in August 2018 to discuss the issues and possible solutions. A proposal for area wide no stopping restrictions and a one way vehicle restriction was developed to assist, and put out for community consultation in October 2018.

5.5       An additional meeting with Ngāti Wheke towards the end of the consultation phase resulted in the proposed additional entrance to the parking area on private land at the end of Rapaki Drive, with Give Way controls to support this opportunity.

6.   Option 1 - Install No Stopping Restriction & Give Way Controls (preferred)

Option Description

6.1       Install No Stopping restrictions and give way controls.

Significance

6.2       The level of significance of this option is low and is consistent with section 2 of this report.  Engagement requirements for this level of significance includes the consultation with the owner and occupier of any property likely to be injuriously affected by the option.

Impact on Mana Whenua

6.3       This option does not involve a significant decision in relation to land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

6.4       Community engagement and consultation for this project was undertaken from 9 October 2018 to 30 October 2018.

6.5       Directly affected property owners, residents and Ngāti Wheke were advised of the recommended option by a public information leaflet. The Traffic Engineer met with representatives of Ngāti Wheke during the consultation phase.

6.6       During the course of the engagement, 11 submissions were received.

6.7       Ten submitters supported the No Stopping restrictions and one did not support.

Six submitters supported the one way system initially proposed and five did not support it.  In consideration of the points raised through consultation feedback and also further discussions with Ngāti Wheke it was decided to remove the one way system component of the scheme.  The main concerns being that a one way traffic restriction would permanently operate year round and not just when there are traffic issues, it could inconvenience access for local residents, and the levels of compliance.

6.8       Ngāti Wheke put forward the proposal that they create an additional entrance to the parking area on private lane at the end of Rapaki Drive, to improve access. Staff support this and have recommended that Give Way controls on Kina Road be installed to enable this opportunity to operate safely.

6.9       A letter has been sent to all submitters advising of the outcome of the consultation, including details of the Community Board meeting, and how they can speak to their submission if they wish.  Also included in this letter was a link to the feedback received and the Community Board report.

6.10    The Team Leader Parking Compliance supports this option.

Alignment with Council Plans and Policies

6.11    This option is consistent with Council’s Plans and Policies.

Financial Implications

6.12    Cost of Implementation - $6,000 for the installation of traffic controls, plus $1,500 for consultation and the preparation of this report.

6.13    Funding source - Traffic Operations Budget.

6.14    Maintenance / Ongoing Costs - Covered under the area maintenance contract and effect will be minimal to the overall asset.

Legal Implications

6.15    Part 1, Clauses 7 and 8 of the Christchurch City Council Traffic and Parking Bylaw 2017 provides Council with the authority to install parking restrictions by resolution.

6.16    The Community Boards have delegated authority from the Council to exercise the delegations as set out in the Register of Delegations.  The list of delegations for the Community Boards includes the resolution of stopping restrictions and traffic control devices.

6.17    The installation of any signs and/or markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.

Risks and Mitigations

6.18    Not applicable.

Implementation

6.19    Implementation dependencies - Community Board approval.

6.20    Implementation timeframe - Approximately four weeks once the area contractor receives the request.

Option Summary - Advantages and Disadvantages

6.21    The advantages of this option include:

·   Improves vehicle access on the narrow roads

·   Confirms where it is appropriate for vehicles to park and is consistent

·   Does not prohibit the parking of vehicles to the left hand side of No Stopping lines where sufficient space exists on the grass verge

·   Confirms that all No Stopping restrictions are enforceable

·   Provides a priority control at the Kina Road / Rapaki Drive intersection to support the forthcoming new entrance to the parking area

6.22    The disadvantages of this option include:

·   Removes the opportunity for some smaller vehicles to park on the roads

7.   Option 2 - Do Nothing

Option Description

7.1       Status Quo.

Significance

7.2       The level of significance of this option is low and is consistent with section 2 of this report.

Impact on Mana Whenua

7.3       This option does not involve a significant decision in relation to land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

7.4       This option is inconsistent with requests from Ngāti Wheke to improve access.

Alignment with Council Plans and Policies

7.5       This option is consistent with Council’s Plans and Policies.

7.5.1   Inconsistency – Not applicable

7.5.2   Reason for inconsistency – Not applicable

7.5.3   Amendment necessary – Not applicable

Financial Implications

7.6       Cost of Implementation - $1,500 for consultation and the preparation of this report.

7.7       Maintenance / Ongoing Costs - $0.

7.8       Funding source – Existing staff budgets.

Legal Implications

7.9       There is not a legal context, issue or implication relevant to this option.

Risks and Mitigations

7.10    Not applicable.

Implementation

7.11    Implementation dependencies - Not applicable.

7.12    Implementation timeframe - Not applicable.

Option Summary - Advantages and Disadvantages

7.13    The advantages of this option include:

·   Has no impact on on-street parking

7.14    The disadvantages of this option include:

·   It does not address the requests of Ngāti Wheke to improve access

 

 

 

Attachments

No.

Title

Page

a

Rapaki Proposed No Stopping Restrictions and Give Way Controls

24

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Authors

Andrew Hensley - Traffic Engineer

Samantha Sharland - Engagement Advisor

Approved By

Ryan Rolston - Team Leader Traffic Operations

  


Te Pātaka o Rākaihautū/Banks Peninsula Community Board

17 December 2018

 

PDF Creator


Te Pātaka o Rākaihautū/Banks Peninsula Community Board

17 December 2018

 

 

13.    Banks Peninsula Community Board 2018-19 Discretionary Response Applications - Governors Bay Community Association Fete and Music Festival

Reference:

18/1139187

Presenter(s):

Andrea Wild – Community Development Adviser

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Te Pātaka o Rākaihautū/Banks Peninsula Community Board to consider an application for funding from its 2018-19 Discretionary Response Fund from the organisation listed below.

Funding Request Number

Organisation

Project Name

Amount Requested

Amount Recommended

58662

Governors Bay Community Association (Inc)

Governors Bay Fête and Music Festival

$4,400

$2,648

 

1.2       There is currently a balance of $30,607 remaining in the fund.

Origin of Report

1.3       This report is staff generated as a result of an application being received.

2.   Significance

2.1       The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the number of people affected and/or with an interest.

2.1.2   Due to the assessment of low significance, no further community engagement and consultation is required.

3.   Staff Recommendations

That the Te Pātaka o Rākaihautū/Banks Peninsula Community Board:

1.         Approves a grant of $2,648 from its 2018-19 Discretionary Response Fund to Governors Bay Community Association (Inc) towards hire of portable toilet facilities and sound and lighting equipment for the Governors Bay Fete and Music Festival.

 

4.   Key Points

4.1       At the time of writing, the balance of the 2018/19 Discretionary Response Fund is as below.

Total Budget 2017/18

Granted To Date

Available for allocation

Balance If Staff Recommendation adopted

$70,202

$39,595

$30,607

$27,959

 

4.2       Based on the current Discretionary Response Fund criteria, the application listed above is eligible for funding.

4.3       The attached Decision Matrix provides detailed information for the application.  This includes organisational details, project details, financial information and a staff assessment.

 

 

Attachments

No.

Title

Page

a

Governors Bay Fete and Music Festival Decision Matrix

24

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Authors

Philipa Hay - Community Development Advisor

Andrea Wild - Community Development Advisor

Trisha Ventom - Community Recreation Advisor

Helen Hayes - Community Development Advisor

Approved By

Penelope Goldstone - Manager Community Governance, Banks Peninsula/Akaroa

  


Te Pātaka o Rākaihautū/Banks Peninsula Community Board

17 December 2018

 

PDF Creator


Te Pātaka o Rākaihautū/Banks Peninsula Community Board

17 December 2018

 

 

14.    Banks Peninsula Community Board - Meeting Schedule 2019

Reference:

18/1247156

Presenter(s):

Liz Carter – Community Board Advisor

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Banks Peninsula Community Board to approve its meeting schedule from 4 February 2019 to 16 September 2019.

Origin of Report

1.2       This report is staff generated to allow the Board to adopt a meeting schedule up to the end of this triennium, in 2019.

2.   Significance

2.1       The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by assessment against the Significance and Engagement Policy criteria.

2.1.2   The community engagement and consultation outlined in this report reflect the assessment.

 

3.   Staff Recommendations

That the Te Pātaka o Rākaihautū/Banks Peninsula Community Board:

1.         Adopts the following meeting schedule from 4 February to 16 September 2019:

Monday 4 February              10am              Lyttelton       (followed by a seminar)  

Monday 18 February            10am              Little River    (followed by a seminar)
Monday 4 March                   10am              Lyttelton        (followed by a seminar)  
Monday 18 March                 10am              Akaroa            (followed by a seminar)
Monday 1 April                       10am              Lyttelton        (followed by a seminar)
Monday 15 April                     10am              Little River     (followed by a seminar)
Monday 6 May                       10am              Lyttelton       (followed by a seminar)
Monday 20 May                     10am              Akaroa           (followed by a seminar)
Monday 10 June                    10am              Lyttelton       (followed by a seminar)
Monday 24 June                    10am              Little River    (followed by a seminar)
Monday 8 July                         10am              Lyttelton       (followed by a seminar)
Monday 22 July                      10am              Akaroa           (followed by a seminar)
Monday 5 August                  10am              Lyttelton       (followed by a seminar)
Monday 19 August                10am              Little River    (followed by a seminar)
Monday 2 September         10am              Lyttelton       (followed by a seminar)
Monday 16 September       10am              Akaroa           (followed by a seminar)

2.         Agrees that every meeting will host a Public Forum.

3.         Notes that seminars will be scheduled as required.

4.   Key Points

4.1       The staff recommendation in this report, for the Board to adopt a meeting schedule through to September 2019, has been developed based on a number of factors:

• The meeting schedule for the Banks Peninsula Community Board in 2018

• The desirability of holding two ordinary Board meetings in each calendar month

• A previous request that all Community Boards hold one of their meetings per month in Community Week

• A desire to avoid day/time clashes with other Community Board meetings if possible

4.2       At its meeting on 11 December 2017 the Board approved its meeting schedule up until the end of 2018.

4.3       It is suggested that Board meetings generally be held at 10am on the first and third Mondays of each calendar month with both meetings being full business meetings.  However, Board members have indicated informally that they may wish to alter the current arrangement, so it is planned to allow time for the Board to discuss this at a Board planning workshop in January 2019.  The meeting schedule could then be altered at a subsequent meeting, if the Board indicated it wished to do so.

4.4       It is proposed that the venue for Board meetings will be rotated between the three centres on Banks Peninsula, as in previous years.

4.5       It is noted that at the time of writing this report the Council had not yet set its meeting schedule for 2019 and that the Board meeting schedule may have to alter to accommodate the Council one – for example to cancel meetings that may have been scheduled during Recess Weeks.

 

 

 

Attachments

There are no attachments to this report.

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Liz Carter - Community Board Advisor

Approved By

Joan Blatchford - Manager Community Governance, Banks Peninsula/Lyttelton

Penelope Goldstone - Manager Community Governance, Banks Peninsula/Akaroa

  


Te Pātaka o Rākaihautū/Banks Peninsula Community Board

17 December 2018

 

 

15.    Banks Peninsula Community Board Recess Committee - 2018/2019

Reference:

18/1257022

Presenter(s):

Liz Carter – Community Board Advisor

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Te Pātaka o Rākaihautū / Te Pātaka o Rākaihautū/Banks Peninsula Community Board to approve delegation arrangements for the making of any required decisions (including applications for funding) that would otherwise be dealt with by the Board, covering the period following its final scheduled meeting for the year on 17 December 2018 until its next ordinary meeting on 4 February 2019.

Origin of Report

1.2       This report is staff generated.

2.   Significance

2.1       The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1      The level of significance was determined by the number of people affected and/or with an interest.

2.1.2      Due to the assessment of low significance, no further community engagement and consultation is required.

 

3.   Staff Recommendations

That the Te Pātaka o Rākaihautū/Banks Peninsula Community Board:

1.         Appoint a Recess Committee comprising the Board Chairperson and Deputy Chairperson (or their nominees from amongst the remaining Board members) plus a minimum of any other two Board members, to be authorised to exercise the delegated powers of the Banks Peninsula Community Board for the period following its ordinary meeting on 17 December 2018 up until the Board resumes normal business on 4 February 2019.

2.         Requires that the application of any such delegation be reported back to the Board for record purposes.

3.         Notes that any meeting of the Recess Committee will be publicised and details forwarded to all Board members.

 

4.   Key Points

4.1       In 2018 the Community Board resolved to provide delegated authority to a Recess Committee, to make any needed decisions on the Board’s behalf during the Christmas/New Year holiday period, as follows:

1.            Appoint a Recess Committee comprising the Board Chairperson and Deputy Chairperson (or their nominees from amongst the remaining Board members) plus a minimum of any other two Board members, to be authorised to exercise the delegated powers of the Banks Peninsula Community Board for the period following its ordinary meeting on 11 December 2017 up until the Board resumes normal business on 12 February 2017.

2.            Requires that the application of any such delegation be reported back to the Board for record purposes.

3.            Notes that any meeting of the Recess Committee will be publicised and details forwarded to all Board members.

 

 

 

Attachments

There are no attachments to this report.

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Liz Carter - Community Board Advisor

Approved By

Joan Blatchford - Manager Community Governance, Banks Peninsula/Lyttelton

Penelope Goldstone - Manager Community Governance, Banks Peninsula/Akaroa

  


Te Pātaka o Rākaihautū/Banks Peninsula Community Board

17 December 2018

 

 

16.    Banks Peninsula Community Board Area Report - December 2018

Reference:

18/633617

Presenter(s):

Joan Blatchford - Community Governance Manager
Penelope Goldstone - Community Governance Manager

 

 

1.   Purpose of Report

This report provides information on initiatives and issues current within the Community Board area, to provide the Board with a strategic overview and inform sound decision making.

2.   Staff Recommendations

That the Te Pātaka o Rākaihautū/Banks Peninsula Community Board:

1.         Receive the Te Pātaka o Rākaihautū/Banks Peninsula Community Board Area Report for December 2018.

2.         Approve the Board submission made to the Whakaraupō Mātaitai community engagement process.

3.         Approve the appointment of Darin Rainbird as the Akaroa District Promotions representative on the Akaroa Issues Working Party.

4.         Ask staff to review a previous decision regarding a shower at the Akaroa Beach, in light of the increase to water quantity in Akaroa and an offer from the Lions Club to fund the project.

5.         Request that staff arrange for the long grass in all unmown public areas of Akaroa to urgently be cut, including the picnic area in Childrens Bay, the grounds of Yew Cottage and the track on L’Aube Hill up to the French Cemetery.

6.         Seek reassurance from staff that both the temporary toilets, and the sanitary bins in all toilets in Akaroa, will be fully operational over the upcoming holiday period.

 

3.   Community Board Activities and Forward Planning

3.1       Memos/Information/Advice to the Board

3.1.1   Akaroa Toilet Provision Update - The Board had requested that staff investigate an action plan where an extra 5 to 6 toilets would be provided near the Britomart toilet block to cater for extra visitors from the cruise ships. The Board noted it would prefer grey (non-descript coloured) accessible toilets to be placed on the present site where shingle and kerbing exists. Staff had arranged for port-a-loos to be in place, but this has proved to be expensive and difficult to maintain due to frequency of emptying.  Other options are being investigated.

3.1.2   Port Hills Plan - Initial staff planning for the Port Hills Plan, which includes Urumau and Whakaraupo, has started.  A briefing to introduce this important planning project to Councillors is now expected to happen early next year, and staff will be in touch to arrange briefings for the key affected Community Boards.  Planned discussions with key stakeholders are expected to start early to mid-2019.

3.1.3   Akaroa Wastewater Drilling – It appears that deep well injection will not be an option included in consultation.  Consultation commences in early 2019.

3.1.4   Duvauchelle Wastewater - Deep well injection is not an option for this project.  The proposed ponds will be an issue for the A&P show location, and the golf course may require reorganisation.

3.2       Board area Consultations/Engagement/Submission opportunities

3.2.1   Banks Peninsula Speed Review - Consultation closed with 272 submissions. Staff are doing the analysis, and the project team will be coming to the Board in the New Year.

3.2.2   Whakaraupō Mātaitai – the Board made a submission to the community engagement on this process – attached as Attachment A.

3.3       Annual Plan and Long Term Plan matters

3.3.1   Board members have provided feedback and were invited to a workshop with the Council on 4 December to discuss the Annual Plan.

3.4       Board Reporting

Board members are asked to highlight topics for inclusion in Newsline, the Board Newsletter and/or the Report to Council.

4.   Community Board Plan – Update against Outcomes

4.1       The Board received an update on the Community Board Plan in the September Area Report.  The next update will be compiled as at 31 December 2018 and presented to the Board early next year.

5.   Significant Council Projects in the Board Area

5.1       Strengthening Community Fund Projects

5.1.1      Nothing new to report.

5.2       Little River Drainage Work

5.2.1      A capital project is underway to address stormwater, drainage and flooding concerns around the village.  The Little River Wairewa Community Trust made a detailed submission to the Christchurch City Council and Environment Canterbury Long Term Plan’s for this issue.  Council has allocated $825,000 in total with $150k for 2019 year, $325k in 2020 and $350k in the 2021 year.

5.2.2      Local governance staff will work with the capital project team to link in the local Trust where appropriate.

5.3       Akaroa Issues Working Party

5.3.1   Akaroa District Promotions (ADP) has advised that David Kinnaird will no longer be its representative on the Akaroa Issues Working Party.  Darin Rainbird has been nominated to take David’s place.

Staff Recommendation

That the Board approve the appointment of Darin Rainbird as the Akaroa District Promotions representative on the Akaroa Issues Working Party.

6.   Significant Community Issues, Events and Projects in the Board Area

6.1       Lyttelton Recreation Centre - Squash Courts Update

An ‘Open Day’ organised by Squash Canterbury, was held on Sunday 25th November. The purpose was to give squash a go, learn new skills from local experienced players, provide fun and fitness for all ages, and to promote squash as a sport.

The second squash court is now open for bookings.  This will attract and support more opportunities for social and competitive play by providing more direct contact between players. A squash ladder has started, and liaising with Squash Canterbury is underway to look at ways of supporting and promoting squash. 

Concerns from the squash players have identified that the booking system is one of the major barriers to participation.

The trial period will be extended until July 2019.

6.2       Civil Defence/Resilience

6.2.1   Civil Defence and Emergency Management staff are based in the Justice Precinct.  The team has varying roles.  Community Resilience Co-ordinators (CRC) have been assigned geographical areas and are talking with groups across Christchurch and Banks Peninsula, building relationships and their understanding of communities; their preparations, their strengths and their concerns; recognizing the important role communities play in making their own response and resilience plans and clarifying what Civil Defence is.  Some Banks Peninsula groups have had conversations with our CRC, including groups from Lyttelton, Cass Bay, Governors Bay, Diamond Harbour, Little River, Wainui, Duvauchelle and Okains Bay.  The schools in Duvauchelle and Okains Bay participated in ShakeOut and were visited by the CRC on the day.  Several other conversations are planned for the next few months.

6.2.2   City-based Civil Defence Centre (CDC) Volunteers are now training as one team in Christchurch.  Lyttelton Harbour-based CDC Volunteers train with them as well as undertaking their own local training sessions. 

6.2.3   Weekly radio checks take place at 11am Thursdays.  The radios are at various locations which include (but are not limited to) the Lyttelton Recreation Centre, Diamond Harbour, Lyttelton Library and Service Centre, Little River and Rāpaki.

6.3       Godley House

6.3.1   A project is beginning, led by the Parks Team, to look at the legal classification of the Godley House Site in Diamond Harbour.

6.3.2   The current classification does not allow for the development many of the community want to see.  The possible classifications and what they would allow and restrict on the site are currently being explored.  The Team will then brief the Community Board on the 4th February about the possible options and how they intend to engage with the community around this to determine if a change of classification is widely supported or not.

6.4       Banks Peninsula Community Funding Workshops

6.4.1   Staff have facilitated two Community Funding workshops in Little River between local community groups and an Adviser from Departmental Internal Affairs (DIA) regarding a range of Lottery Funding Opportunities.

6.4.2   The first session was very well attended and feedback from groups was positive. An added benefit was the sharing that the community groups did with one another in terms of their experiences of community led development.

6.5       International Maritime Labour Convention and Lyttelton Seafarers Centre

6.5.1   The Board has been working with the Seafarers Centre and Lyttelton Port Company over the last few months and on Monday 10 September the Board agreed the following action regarding the welfare of seafarers in Lyttelton:

The Board noted its concern and community expectations about Seafarers’ welfare in Lyttelton, and asked for advice from staff by the end of the year on how those concerns can be taken into account in the Letter of Expectation and Statement of Intent processes for Christchurch City Holdings Ltd and Lyttelton Port Company, and how the Board could influence those processes.

6.5.2   Council Legal Services staff have advised that, as the Board is not the decision maker in this area it should ask Council to request staff to investigate whether concerns for seafarer welfare in Lyttelton could be taken into account in the Letter of Expectation and Statement of Intent processes for Christchurch City Holdings Ltd and Lyttelton Port Company, and report to Council on the issue.

6.5.3   Community Governance staff will prepare a report for the Board to consider at its first meeting in 2019, to request that the Council take seafarer welfare into account in the Letter of Expectation and Statement of Intent processes for Christchurch City Holdings Ltd and Lyttelton Port Company, and to request that staff advise if the Board can be involved in that process.

6.6       Akaroa Issues Working Party meeting – 7 December 2018

6.6.1   The Akaroa Issues Working Party met on Friday 7 December and asked that three urgent matters be referred to the Board for consideration at this meeting.

6.6.2   The Working Party heard that the Akaroa and Bays Lions Club had offered to install a shower at the Akaroa Beach.  The Working Party requested that the Community Board ask staff to review a previous decision regarding a beach shower, in light of the increase to water quantity in Akaroa and the offer from the Lions Club.

6.6.3   It was reported to the Working Party that there were still areas of long grass around public spaces and Council properties in Akaroa, which did not appear to be included in any maintenance contract.  It was noted that if left uncut the areas may become fire risks later in the summer.  The Working Party asked that the Community Board request that all unmown public areas in Akaroa be cut urgently.  The Working Party was particularly concerned about the picnic area in Childrens Bay, the grounds of Yew Cottage and the track on L’Aube Hill to the French Cemetery.

6.6.4   The Working Party was concerned about the proposed toilet servicing and cleaning regime over the busy Christmas period and sought reassurance through the Community Board that both the temporary toilets, and the sanitary bins in all toilets, will be fully operational over the holiday period.

             Working Party Recommendation

             That the Te Pātaka o Rākaihautū/Banks Peninsula Community Board:

             a.      Ask staff to review a previous decision regarding a shower at the Akaroa Beach, in light of the increase to water quantity in Akaroa and an offer from the Lions Club to fund the project.

             b.     Request that staff arrange for the long grass in all unmown public areas of Akaroa to urgently be cut, including the picnic area in Childrens Bay, the grounds of Yew Cottage and the track on L’Aube Hill up to the French Cemetery.

             c.      Seek reassurance from staff that both the temporary toilets, and the sanitary bins in all toilets in Akaroa, will be fully operational over the upcoming holiday period.

 

 

 

 

7.   Parks, Sports and Recreation Update (bi-monthly)

7.1       Regional Parks Update

7.1.1   A Memorandum of Understanding (MOU) has been signed with the Diamond Harbour Reserve Management Committee (RMC) regarding Head to Head Walkway improvements.

7.1.2   Predator Free Banks Peninsula MOU has been signed by agencies and the Council (CCC). Ongoing plant and animal pest control around CCC regional parks on Banks Peninsula continues.

7.1.3   The Okuti Esplanade Reserve community planting initiative project is underway.

7.1.4   The community planting initiative for the Yellow-eyed Penguin habitat in Flea Bay, as well as goat eradication in Little Akaloa, are both complete.

7.1.5   Other issues/projects progressing are:

Ÿ Akaroa Slipway dredged a month ago – holding satisfactorily.

Ÿ Ongoing minor repairs to multiple wharves

Ÿ Cross bracing underway on the Akaroa Wharf at the end, and several sections back, to improve strength.  Contractors are working through the cruise ship visits but are out of the way.

Ÿ Progressing Naval Point and Akaroa development plan/rebuild projects

Ÿ Robinsons Bay wharf repairs underway through the community volunteers and some contractor work.

Ÿ Some major works on the Ngaio Point track are being planned – this will involve flying in gravel to upgrade the track surface.  Staff will send a note/phone around to neighbours we know who can spread the word.

Ÿ MOU signed with Black Point group to maintain a section of the Head to Head Walkway

Ÿ Discussions underway with property owners/volunteers/Community Board on how to better protect the Hunters Gully and Morgans Gully areas to enable more security for volunteers to plant/develop.

Ÿ Spur Valerian aerial survey work carried out around the inner Lyttelton harbour area to determine spread and viability of control.  All affected landowners were contacted and permission sought to fly over property.

Ÿ Misty Peaks and Te Oka management plan drop in sessions have occurred.

Ÿ Upgrade of Bridle Path surface due to start.

Ÿ Tidy up of Naval Point area pre summer.

Ÿ New Banks Peninsula ranger has accepted a job offer and will start in early January.

7.2       Community Parks Update

7.2.1   Contractors have been invited to attend the Board meeting to discuss the following information.

7.2.2   Contract key performance: Delta

November 2018

Quality: 89%

 

 

7.2.3   Breakdown of KPI scores by activity:

7.2.4   Contract maintenance schedule:

Activity

Frequency per month

Ornamental Mowing

4

Amenity Mowing

4

Informal Mowing

1

Garden Amenity Maintenance

0

Summer Sport Mowing

4

Hedge Pruning

0

Cricket Block Maintenance

4

Summer Sport Line Marking

2

Chemical Weed Control

1

Ornamental Garden Maintenance

3

BBQ Clean

4

Drinking Fountain Clean

4

 

7.2.5   Jobs entered & time spent on location

2018/19

Jobs

Hours

July

15

66

August

6

40

September

6

14

October

10

36.5

November

3

14

December

0

0

January

0

0

February

0

0

March

0

0

April

0

0

May

0

0

June

0

0

Total

40

170.5

 

7.2.6   Works in Akaroa

·    The Big Belly Bin has arrived and contractors have been instructed to put in place.

·    The beachfront between Rue Jolie and Church Street has been tidied up with collaboration between Roading and Parks.

·    Investigation is under way to replace the existing path walkway by the War Memorial. At this stage, an asphalt path is being looked at as pavers will ultimately lift and create a trip hazard due to the ground (shown below in yellow).

·    The grass area by the War Memorial has been captured under contract and will be maintained on a regular schedule (shown below in red).

7.3       Mowing and spraying programme

7.3.1   The Metrological Office has predicted warm to hot temperatures ranging from mid-teens through to high twenties, with sporadic rainfall.  December should see temperatures starting to climb considerably, which should slow weed and turf growth rates.

7.4       Seasonal sports field works

7.4.1   Summer sports turf maintenance has now commenced.

7.5       Capital Works Projects

7.5.1   Funding has been allocated for capital works for Banks Peninsula in the Long Term Plan in response to the submissions made by Resource Management Committees.  Staff have been collaborating to allocate this $130,000 of funding equitably with regard to the submissions made by these Committees.

8.   Community Board Funding Update

8.1       At the time of writing, 12 applications had been made to the Board’s 2018-19 Discretionary Response Fund (three of these were Board Projects, one other application has been withdrawn).  One application is to be considered for allocation today.  The Banks Peninsula Discretionary Response Fund 2018/19 allocations are included (Attachment B).

8.2       During the month, the sum of $289 was returned due to a project underspend from the Board's 2017/18 Discretionary Response Fund.  The Board's 2018/19 Discretionary Response Fund balance has been amended accordingly.

 

 

Attachments

No.

Title

Page

a

Banks Peninsula Community Board Submission to Whakaraupo Mataitai - 29 November 2018

24

b

Discretionary Response Fund 2018/2019

24

 

 

Signatories

Authors

Liz Carter - Community Board Advisor

Philipa Hay - Community Development Advisor

Joan Blatchford - Manager Community Governance, Banks Peninsula/Lyttelton

Penelope Goldstone - Manager Community Governance, Banks Peninsula/Akaroa

Helen Hayes - Community Development Advisor

Andrea Wild - Community Development Advisor

Adrianna Hess - Support Officer

Fiona Smith - Support Officer

Amy Hart - Community Development Advisor

Approved By

Joan Blatchford - Manager Community Governance, Banks Peninsula/Lyttelton

Penelope Goldstone - Manager Community Governance, Banks Peninsula/Akaroa

John Filsell - Head of Community Support, Governance and Partnerships

  


Te Pātaka o Rākaihautū/Banks Peninsula Community Board

17 December 2018

 

PDF Creator


Te Pātaka o Rākaihautū/Banks Peninsula Community Board

17 December 2018

 

PDF Creator 


Te Pātaka o Rākaihautū/Banks Peninsula Community Board

17 December 2018

 

 

17.  Elected Members’ Information Exchange

 

This item provides an opportunity for Board Members to update each other on recent events and/or issues of relevance and interest to the Board.