Spreydon-Cashmere Community Board

Supplementary Agenda



Notice of Meeting:

An ordinary meeting of the Waihoro/Spreydon-Cashmere Community Board will be held on:


Date:                                     Friday 20 July 2018

Time:                                    8.00am

Venue:                                 Boardroom, Beckenham Service Centre,
66 Colombo Street, Beckenham





Deputy Chairperson


Karolin Potter

Melanie Coker

Helene Mautner

Phil Clearwater

Lee Sampson

Tim Scandrett



17 July 2018






Arohanui Grace

Manager Community Governance, Spreydon-Cashmere

941 6663



Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:


Waihoro/Spreydon-Cashmere Community Board

20 July 2018



Waihoro/Spreydon-Cashmere Community Board

20 July 2018


Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation





C       13.     Resolution to Include Supplementary Reports........................................................... 75  

C       14.     Spreydon-Cashmere Youth Achievement and Development Fund Application - Kaitlyn Tahlia White................................................................................................................... 76  

Waihoro/Spreydon-Cashmere Community Board

20 July 2018



13 Resolution to Include Supplementary Reports

1.       Background

1.1          Approval is sought to submit the following report to the Spreydon-Cashmere Community Board meeting on 20 July 2018:

14.   Spreydon-Cashmere Youth Achievement and Development Fund Application - Kaitlyn Tahlia White

1.2          The reason, in terms of section 46A(7) of the Local Government Official Information and Meetings Act 1987, why the report was not included on the main agenda is that it was not available at the time the agenda was prepared.

1.3          It is appropriate that the Spreydon-Cashmere Community Board receive the report at the current meeting.

2.       Recommendation

2.1          That the report be received and considered at the Spreydon-Cashmere Community Board meeting on 20 July 2018.

14.   Spreydon-Cashmere Youth Achievement and Development Fund Application - Kaitlyn Tahlia White



Waihoro/Spreydon-Cashmere Community Board

20 July 2018



14.    Spreydon-Cashmere Youth Achievement and Development Fund Application - Kaitlyn Tahlia White




Jay Sepie, Community Development Advisor



1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Waihoro/Spreydon-Cashmere Community Board to consider an application received for funding from its 2018/19 Youth Achievement and Development Fund.

1.2       There is currently a balance of $7,000 remaining in this fund.

Origin of Report

1.3       This report is to assist the Board to consider an application of funding from Kaitlyn Tahlia White.

2.   Significance

2.1       The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the number of people affected and/or with an interest.

2.1.2   Due to the assessment of low significance, no further community engagement and consultation is required.

3.   Staff Recommendations

That the Waihoro/Spreydon-Cashmere Community Board resolve to:

1.         Approve a grant of $250 from its 2018/19 Youth Achievement and Development Fund to
Kaitlyn Tahlia White towards the costs of participating in the Aspiring Leaders Forum 2018 26 – 29 July in Wellington.


4.   Applicant – Kaitlyn Tahlia White

4.1       Kaitlyn White is a 22 year old fifth year Bachelor of Laws Honours/Bachelor of Commerce student at the University of Canterbury, and lives in Huntsbury.  Kaitlyn has been nominated and accepted to attend the annual Aspiring Leaders Forum in Wellington which brings together aspiring leaders from throughout the country to meet each other and members of parliament, discussing leadership and making connections.

4.2       From 2014-16 Kaitlyn was part of the Christchurch Youth Council, filling the role of co-chairperson in 2016.  During this time, she managed two employees.  Her next role was to manage the Christchurch Youth Action Plan initiative that documented engagement with some 400 young people and produced a needs analysis prior to the launch of the Council’s Youth Initiatives Fund.  Most recently Kaitlyn has been working on internship with the Christchurch City Council engagement team and has been leading youth engagement for the Long Term Plan. 

4.3       Last year Kaitlyn established the Thursdays in Black Society at the university, and is currently the president of the organisation that aims to end rape and violence.  According to Kaitlyn, the society is developing well, with buy in from both students and staff.  In June this year Kaitlyn received a New Zealand Youth Award for her work with the Thursdays in Black Society supporting both survivors and people with harmful sexual behaviours.

4.4       The purpose of the Forum is to encourage young people to become better leaders in their sphere of influence whether community, arts, business, politics or sport.  Members of Parliament host aspects to help meet this aim.  Highlights include: a day spent in Parliament house, keynote addresses from inspiring leaders of varying societal spheres, small group discussions, a community service project, a sports afternoon and a barn dance.

4.5       Kaitlyn states that she has wanted to attend this forum since learning of it several years ago, and that it will be a high quality opportunity to consider how her experience and leadership skills might be applied in the move from university to professional work in 2019.

4.6       Kaitlyn has applied to several funder, securing $200 from the University of Canterbury School of Law, and $500 from Christchurch Rotary.  Her own fund contribution will be in the order of $400 from both savings, and earnings as a tutor. The following table provides a breakdown of the costs for Kaitlyn White:


Cost ($)

Forum accommodation, meals, activities, transport


Flights to and from Wellington (approximate)







4.7       This is the first time the applicant has applied for funding from the Spreydon-Cashmere Community Board. Kaitlyn received $400 from the Fendalton/Waimairi Community Board in 2013 to attend The Hague International Model United Nations.




There are no attachments to this report.


Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.




Jay Sepie - Community Development Advisor

Approved By

Arohanui Grace - Manager Community Governance, Spreydon-Cashmere