Waihoro

Spreydon-Cashmere Community Board

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Waihoro/Spreydon-Cashmere Community Board will be held on:

 

Date:                                     Tuesday 3 July 2018

Time:                                    5.00pm

Venue:                                 Boardroom, Beckenham Service Centre,
66 Colombo Street, Beckenham

 

 

Membership

Chairperson

Deputy Chairperson

Members

Karolin Potter

Melanie Coker

Helene Mautner

Phil Clearwater

Lee Sampson

Tim Scandrett

 

 

27 June 2018

 

 

 

 

 

Arohanui Grace

Manager Community Governance, Spreydon-Cashmere

941 6663

arohanui.grace@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
https://www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Waihoro/Spreydon-Cashmere Community Board

03 July 2018

 

 

 


Waihoro/Spreydon-Cashmere Community Board

03 July 2018

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

TABLE OF CONTENTS

 

C       1.       Apologies.......................................................................................................................... 2

B       2.       Declarations of Interest................................................................................................... 2

C       3.       Confirmation of Previous Minutes................................................................................. 2

B       4.       Public Forum.................................................................................................................... 2

B       5.       Deputations by Appointment........................................................................................ 2

B       6.       Presentation of Petitions................................................................................................ 2

Staff Reports

C       7.       Spreydon-Cashmere 2018/19 Discretionary Response Fund Report - Community Board Projects............................................................................................................................. 2

C       8.       Spreydon-Cashmere 2018/19 Discretionary Response Fund
Cashmere Bowling Club Inc
Cashmere Netball Club
Halswell Scout Group
Huntsbury Pre School.....................................................................................................
2

 

B       9.       Elected Members’ Information Exchange...................................................................... 2 

 

 


Waihoro/Spreydon-Cashmere Community Board

03 July 2018

 

 

1.   Apologies

At the close of the agenda no apologies had been received.

2.   Declarations of Interest

Members are reminded of the need to be vigilant and to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3.   Confirmation of Previous Minutes

That the minutes of the Spreydon-Cashmere Community Board meeting held on Friday, 15 June 2018  be confirmed (refer page 2).

4.   Public Forum

A period of up to 30 minutes may be available for people to speak for up to five minutes on any issue that is not the subject of a separate hearings process.

It is intended that the public forum session will be held at <Approximate Time>

 

OR

There will be no public forum at this meeting

5.   Deputations by Appointment

Deputations may be heard on a matter or matters covered by a report on this agenda and approved by the Chairperson.

There were no deputations by appointment at the time the agenda was prepared. 

6.   Presentation of Petitions

There were no petitions received at the time the agenda was prepared.  


Waihoro/Spreydon-Cashmere Community Board

03 July 2018

 

 

 

Waihoro

Spreydon-Cashmere Community Board

Open Minutes

 

 

Date:                                     Friday 15 June 2018

Time:                                    8.00am

Venue:                                 Boardroom, Beckenham Service Centre,
66 Colombo Street, Beckenham

 

 

Present

Chairperson

Deputy Chairperson

Members

Karolin Potter

Melanie Coker

Helene Mautner

Phil Clearwater

Lee Sampson

 

 

15 June 2018

 

 

 

 

 

Arohanui Grace

Manager Community Governance, Spreydon-Cashmere

941 6663

arohanui.grace@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

 

The agenda was dealt with in the following order.

1.   Apologies

Part C

Community Board Resolved SCCB/2018/00060

Community Board Decision

That the apologies from Tim Scandrett for absence and Phil Clearwater for early departure be accepted.

Melanie Coker/Lee Sampson                                                                                                                                 Carried

2.   Declarations of Interest

Part B

Melanie Coker and Lee Sampson declared an interest in Item 9 - Spreydon-Cashmere 2017/18 Discretionary Response Fund Summit Road Society, and Phil Clearwater declared an interest in that part of Item 7  - Proposed Parking Restrictions - Ashgrove Terrace, Clarence Street South, Dyers Pass Road, Somerfield Street, Centaurus Road Lincoln Road, Albert Terrace that related to Lincoln Road.  The members took no part in the Board’s discussion and/or voting on the relevant items.

3.   Confirmation of Previous Minutes

Part C

Community Board Resolved SCCB/2018/00061

Community Board Decision

That the minutes of the Spreydon-Cashmere Community Board meeting held on Tuesday, 5 June 2018 be confirmed.

Melanie Coker/Helene Mautner                                                                                                                          Carried

4.   Public Forum

Part B

There were no public forum presentations.

5.   Deputations by Appointment

Part B

There were no deputations by appointment.

6.   Presentation of Petitions

Part B

There was no presentation of petitions.

 

7.   Proposed Parking Restrictions - Ashgrove Terrace, Clarence Street South, Dyers Pass Road, Somerfield Street, Centaurus Road Lincoln Road, Albert Terrace

 

Board Comment

The Board noted advice from staff present that an objection to the proposal for No Stopping restrictions in Ashgrove Terrace is still being investigated and agreed that this proposal should not be considered until the investigation has been completed. The matter will be left to lie on the table in the meantime.

 

Staff Recommendations

That the Spreydon-Cashmere Community Board:

Ashgrove Terrace – Attachment A

1.         Approve that the stopping of vehicles be prohibited at any time in the verge referred to as ‘Area A - Proposed No Stopping Restrictions in Verge as indicated on Attachment A, drawing TG132745, dated 31/1/2018, attached to the agenda for this meeting.

Clarence Street South – Attachment B

2.         Approve that the stopping of vehicles be prohibited at any time in the parts of road referred to as ‘Area A - Proposed No Stopping Restrictions’ as indicated on Attachment B, drawing TG132774, dated 9/03/2018, attached to the agenda for this meeting.

Dyers Pass Road – Attachment C

3.         Approve that the stopping of vehicles be prohibited at any time in the parts of road referred to as ‘Area A - Proposed No Stopping Restrictions’ as indicated on Attachment C, drawing TG132015, dated 7/5/2018, attached to the agenda for this meeting.

Somerfield Street – Attachment D

4.         Approve that the stopping of vehicles be prohibited at any time in the parts of road referred to as ‘Area A - Proposed No Stopping Restrictions’ as indicated on Attachment D, drawing TG132016, dated 7/5/2018, attached to the agenda for this meeting.

Centaurus Road – Attachment E

5.         Approve that the stopping of vehicles be prohibited at any time in the parts of road referred to as ‘Area A, Area B - Proposed No Stopping Restrictions’ as indicated on Attachment E, drawing TG132785, dated 27/03/2018, attached to the agenda for this meeting.

6.         Approve that a marked bus stop be installed in the parts of road referred to as ‘Area C - Proposed Marked Bus Stop’ as indicated on Attachment E, drawing TG132785, dated 27/3/2018, dated 07/05/2018, attached to the agenda for this meeting.

Lincoln Road – Attachment F

7.         Approve that the parking of vehicles be restricted to a maximum period of sixty minutes in the parts of road referred to as ‘Area A - Proposed P60 Parking Restrictions’ as indicated on Attachment F, drawing TG132796, dated 05/04/2018, attached to the agenda for this meeting.

Albert Terrace – Attachment G

8.         Approve that the parking of vehicles be restricted to a maximum period of sixty minutes in the parts of road referred to as ‘Area A - Proposed P60 Parking Restriction’ as indicated on Attachment G, drawing TG132013, dated 07/05/2018, attached to the agenda for this meeting.

 

Community Board Resolved SCCB/2018/00062

Part C

That the Spreydon-Cashmere Community Board:

Clarence Street South – Attachment B

2.         Approves that the stopping of vehicles be prohibited at any time in the part of Clarence Street  referred to as ‘Area A - Proposed No Stopping Restrictions’ as indicated on Attachment B, drawing TG132774, dated 9/03/2018, attached to the agenda for this meeting.

Dyers Pass Road – Attachment C

3.         Approves that the stopping of vehicles be prohibited at any time in the part of Dyers Pass Road referred to as ‘Area A - Proposed No Stopping Restrictions’ as indicated on Attachment C, drawing TG132015, dated 7/5/2018, attached to the agenda for this meeting.

Somerfield Street – Attachment D

4.         Approves that the stopping of vehicles be prohibited at any time in the parts of Somerfield Street referred to as ‘Area A - Proposed No Stopping Restrictions’ as indicated on Attachment D, drawing TG132016, dated 7/5/2018, attached to the agenda for this meeting.

Centaurus Road – Attachment E

5.         Approves that the stopping of vehicles be prohibited at any time in the parts of Centaurus Road referred to as ‘Area A, Area B - Proposed No Stopping Restrictions’ as indicated on Attachment E, drawing TG132785, dated 27/03/2018, attached to the agenda for this meeting.

6.         Approves that a marked bus stop be installed in the part of Centaurus Road referred to as ‘Area C - Proposed Marked Bus Stop’ as indicated on Attachment E, drawing TG132785, dated 27/3/2018, dated 07/05/2018, attached to the agenda for this meeting.

7.         Revokes the existing bus stop markings and parking restrictions on the south side of Centaurus Road, commencing at its intersection of Ramahana Road and extending in a easterly direction for 50 metres.

             Albert Terrace – Attachment G

8.         Approves that the parking of vehicles be restricted to a maximum period of sixty minutes in the part of Albert Terrace referred to as ‘Area A - Proposed P60 Parking Restriction’ as indicated on Attachment G, drawing TG132013, dated 07/05/2018, attached to the agenda for this meeting.

Helene Mautner/Melanie Coker                                                                                                                          Carried

 

Community Board Resolved SCCB/2018/00063

Part C

That the Spreydon-Cashmere Community Board:

Lincoln Road – Attachment F

7.         Approve that the parking of vehicles be restricted to a maximum period of sixty minutes in the      part of Lincoln Road referred to as ‘Area A - Proposed P60 Parking Restrictions’ as indicated on       Attachment F, drawing TG132796, dated 05/04/2018, attached to the agenda for this meeting

Helene Mautner/Lee Sampson                                                                                                                             Carried

 

 

8.   Spreydon-Cashmere Youth Achievement and Development Fund Application - Jessica Jane Tater

 

Community Board Resolved SCCB/2018/00064 (Staff recommendations adopted without change)

Part C

That the Spreydon-Cashmere Community Board:

1.         Approves a grant of $50 from its 2017/18 Youth Achievement and Development Fund to Jessica Jane Tater towards attending the Youth Australian and New Zealand Association for the Advancement of Science 2018 conference 8-13 July 2018 in Melbourne.

2.         Approves a grant of $300 from its 2017/18 Discretionary Response Fund to Jessica Jane Tater towards attending the Youth Australian and New Zealand Association for the Advancement of Science 2018 Conference 8-13 July 2018 in Melbourne.

Lee Sampson/Melanie Coker                                                                                                                                 Carried

 

9.   Spreydon-Cashmere 2017/18 Discretionary Response Fund Summit Road Society

 

Community Board Resolved SCCB/2018/00065 (Staff recommendation adopted without change)

Part C

That the Spreydon-Cashmere Community Board:

1.         Approves a grant of $45,000 from its 2017/18 Discretionary Response Fund to the Summit Road Society towards the Predator Free Port Hills initiative.

Phil Clearwater/Helene Mautner                                                                                                                         Carried

 

 

 

 

 

 

 

10. Waihoro/Spreydon-Cashmere Community Board Area Report - June 2018

 

Staff Recommendations 

That the Spreydon-Cashmere Community Board:

1.         Receives the Spreydon-Cashmere Community Board Area Report for June 2018.

2.         Agrees the matters to be included in its report to Council.

3.         Agrees which matters it would like suggest as articles for the Council’s Newsline and /or the next Community Board Newsletter.

 

Community Board Resolved SCCB/2018/00066

Part B

That the Spreydon-Cashmere Community Board:

1.         Receives the Spreydon-Cashmere Community Board Area Report for June 2018.

2.         Agrees the following matters be included in its report to Council include:

·    Age Friendly Spreydon- Cashmere.

·    Addington Book Launch.

·    Board Representatives meeting with Christchurch Resettlement Services.

3.         Agrees it would like to suggest the following matters as articles for the Council’s Newsline and /or the next Community Board Newsletter:

·    Age Friendly Spreydon- Cashmere.

·    Addington Book Launch.

·    Board Representatives meeting with Christchurch Resettlement Services.

·    Neighbourhood support’s Gets Ready Database Tool.

Helene Mautner/Melanie Coker                                                                                                                          Carried

 

 

10.1    Accruals and Carry Forwards 2017/18

Community Board Resolved SCCB/2018/00067

Part C

That the Spreydon-Cashmere Community Board:

That taking into account accruals and carry forwards, all unallocated community board project funds in the 2017/18 as of 30 June 2018 be transferred back to the 2017/18 Discretionary Response Fund and that all funds in the 2017/18 Discretionary Response Fund as of 30 June 2018 be carried forward to the 2018/19 Discretionary Response Fund.

Melanie Coker/Lee Sampson                                                                                                                                 Carried

 

 

 

 

11. Elected Members’ Information Exchange

Part B

Board members exchanged information on matters of current interest.

 

·    Residents of Paulger Courts Retirement Village are concerned about poplar trees on Green Park street which they claim are shading properties and the fallen leaves are creating slip hazards.

·    It was noted that the Council continues to invest large sums in water-related matters including land drainage and water supply as these involve complex issues such as flooding and chlorination.

 

Phil Clearwater left the meeting at 09:14 a.m.

·    One of the recipients of an edible Garden award has recently shared her gardening knowledge in a presentation at Rowley Resource Centre.

·    Canterbury Neighbourhood Support meeting has produced a new pamphlet on its Gets Ready Database tool.

·    The Food Resilience Network is interested in identifying any areas of Council land that may be able to be used for community food production.

·    The Summit Road Society has two events planned for Also there are also upcoming events on for 30th June 2018: a Predator Free Port Hills workshop at 1pm to 3pm at St Martins School Hall and a Mid-Winter Event at 7pm at the Sign of the Kiwi.

 

 

 

Meeting concluded at 10am.

 

CONFIRMED THIS 3rd DAY OF JULY 2018

 

Karolin Potter

Chairperson

   


Waihoro/Spreydon-Cashmere Community Board

03 July 2018

 

 

7.        Spreydon-Cashmere 2018/19 Discretionary Response Fund Report - Community Board Projects

Reference:

18/499161

Presenter(s):

Emma Pavey, Community Recreation Advisor

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Spreydon-Cashmere Community Board to consider an application for funding from its 2018/19 Discretionary Response Fund from the organisation(s) listed below.

Funding Request Number

Organisation

Project Name

Amount Requested

#58215

Spreydon-Cashmere Community Board

2018/19 Youth Achievement and Development Scheme

$7,000

#58217

Spreydon-Cashmere Community Board

Neighbourhood Week

 

$3,000

#58235

Spreydon-Cashmere Community Board

Off the Ground Fund

$1,000

#58214

Spreydon-Cashmere Community Board

Community Events

$8,000

 

Origin of Report

1.2       This report is staff generated as a result of applications being received.

2.   Significance

2.1       The decision(s) in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the number of people affected and/or with an interest.

2.1.2   Due to the assessment of low significance, no further community engagement and consultation is required.

3.   Staff Recommendations

That the Spreydon-Cashmere Community Board:

1.         Approves a grant of $7,000 towards the 2018/19 Youth Achievement and Development Scheme and establishes the Spreydon-Cashmere 2018/19 Youth Achievement and Development Scheme Fund.

2.         Approves a grant of $3,000 towards Neighbourhood Week.

3.         Approves a grant of $1,000 towards the Off the Ground Fund and establishes the Spreydon-Cashmere 2018/19 Off the Ground Fund.

4.         Approves a grant of $8,000 towards Community Events.

 

4.   Key Points

4.1       At the time of writing, the balance of the Discretionary Response Fund is as detailed below.

Total Budget 2018/19

Granted To Date

Available for allocation

Balance If Staff Recommendation adopted

$TBA

$TBA

$TBA

$TBA

 

4.2       Based on the current Discretionary Response Fund criteria, the application listed above is eligible for funding.

4.3       The attached Decision Matrix provides detailed information for the application.  This includes organisational details, project details, financial information and a staff assessment.

 

 

Attachments

No.

Title

Page

a

Spreydon Cashmere Community Board - Community Board Projects Decision Matrix

2

b

Spreydon-Cashmere Community Board - Board Projects Community Events Decision Matrix

2

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Emma Pavey - Community Recreation Advisor

Approved By

Arohanui Grace - Manager Community Governance, Spreydon-Cashmere

  


Waihoro/Spreydon-Cashmere Community Board

03 July 2018

 

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Waihoro/Spreydon-Cashmere Community Board

03 July 2018

 

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Waihoro/Spreydon-Cashmere Community Board

03 July 2018

 

 

8.        Spreydon-Cashmere 2018/19 Discretionary Response Fund
Cashmere Bowling Club Inc
Cashmere Netball Club
Halswell Scout Group
Huntsbury Pre School

Reference:

18/619024

Presenter(s):

Emma Pavey, Community Recreation Advisor; Sol Smith, Community Development Advisor

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Waihoro/Spreydon-Cashmere Community Board to consider an application for funding from its 2018/19 Discretionary Response Fund from the organisation(s) listed below.

Funding Request Number

Organisation

Project Name

Amount Requested

#57761

Cashmere Bowling Club Inc

Outdoor Equipment and Greenskeeper

$4,500

#57843

Cashmere Netball Club

Volunteer Recognition

$1,200

#57943

Halswell Scout Group

Insurance for Halswell Scout Group Building and Equipment

$3,175

#58176

Huntsbury Pre School

Purchase of two tablets

$826

 

1.2       There is currently a balance of $TBA remaining in the fund

Origin of Report

1.3       This report is staff generated as a result of applications being received.

2.   Significance

2.1       The decision(s) in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the number of people affected and/or with an interest.

2.1.2   Due to the assessment of low significance, no further community engagement and consultation is required.

3.   Staff Recommendations

That the Spreydon-Cashmere Community Board:

1.         Approves a grant of $700 from its 2018/19 Discretionary Response Fund to Cashmere Bowling Club Inc towards the Outdoor Equipment/Greenskeeper.

2.         Approves a grant of $400 from its 2018/19 Discretionary Response Fund to Cashmere Netball Club towards Volunteer Recognition.

3.         Approves a grant of $500 from its 2018/19 Discretionary Response Fund to Halswell Scout Group towards Insurance for Halswell Scout Group Building and Equipment.

4.         Approves a grant of $500 from its 2018/19 Discretionary Response Fund to Huntsbury Preschool Incorporated towards the purchase of two tablets project.

 

4.   Key Points

4.1       At the time of writing, the balance of the 2018/19 Discretionary Response Fund is as below.

Total Budget 2018/19

Granted To Date

Available for allocation

Balance If Staff Recommendation adopted

$TBA

$TBA

$TBA

$TBA

 

4.2       Based on the current Discretionary Response Fund criteria, the application listed above is eligible for funding.

4.3       The attached Decision Matrix provides detailed information for the application.  This includes organisational details, project details, financial information and a staff assessment.

 

 

Attachments

No.

Title

Page

a

Spreydon Cashmere 2018-19 Discretionary Response Fund Decision Matrix

2

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Emma Pavey - Community Recreation Advisor

Approved By

Arohanui Grace - Manager Community Governance, Spreydon-Cashmere

  


Waihoro/Spreydon-Cashmere Community Board

03 July 2018

 

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Waihoro/Spreydon-Cashmere Community Board

03 July 2018

 

 

9.    Elected Members’ Information Exchange

 

This item provides an opportunity for Board Members to update each other on recent events and/or issues of relevance and interest to the Board.