Halswell-Hornby-Riccarton Community Board

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Halswell-Hornby-Riccarton Community Board will be held on:

 

Date:                                     Tuesday 10 July 2018

Time:                                    4.30pm

Venue:                                 Board Room, Fendalton Service Centre, Corner Jeffreys and Clyde Roads, Fendalton

 

 

Membership

Chairperson

Deputy Chairperson

Members

Mike Mora

Helen Broughton

Natalie Bryden

Vicki Buck

Jimmy Chen

Catherine Chu

Anne Galloway

Ross McFarlane

Debbie Mora

 

 

4 July 2018

 

 

 

 

 

Gary Watson

Manager Community Governance, Halswell-Hornby-Riccarton

941 8258

gary.watson@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
https://www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Halswell-Hornby-Riccarton Community Board

10 July 2018

 

Halswell-Hornby-Riccarton Community Board – Community Board Plan 2017-2019

 

Community Outcomes and Priorities

 

1.       Strong Communities

Outcomes for the Halswell-Hornby-Riccarton Community Board area:

1.1          A range of social and recreational initiatives which build and develop community wellbeing.

1.2          Culturally inclusive and celebrates diversity.

   

Our Board Priorities are to:

Community

1.3          Support and encourage the involvement of children and young people in all aspects of community life including decision making.

1.4          Support and advocate for initiatives that address poverty issues and improve the well-being of families and individuals.  

1.5          Support and advocate for activities for older adults in the ward to reduce social isolation.

1.6          Advocate for culturally inclusive practices, where diversity is supported. 

1.7          Consider disability access across all projects.

1.8          Ensure partnerships are created and strengthened with community organisations, schools and the University of Canterbury.

1.9          Foster the development of leadership and celebrate this across the wards.  

Community Board Engagement

1.10       Advocate for the promotion and accessibility of the Community Board and its members so as to enhance more active participation and transparency in the Board’s decision-making.

1.11       Supporting and enabling consultation to gain clear views from the community.

Social Wellbeing

1.12       Advocate for safe, well-run and attractive social housing and strategies that reduce homelessness in the city. 

1.13       Support the creation of safe, accessible and connected places for people to meet in the community.

1.14       Support local events and activities that bring communities together.  

1.15       Support innovative projects that enhance social wellbeing.

 

2.       Liveable City

Outcomes for the Halswell-Hornby-Riccarton Community Board area:

2.1       Residents feel safe in their communities and neighbourhoods.

2.2       Residents have ready access to parks and greenspace for recreational facilities and activities.

2.3       The cultural, natural and built heritage is acknowledged, valued and enhanced.

2.4       Children are provided with fun and safe environments.

2.5       Community facilities are provided that meet the needs of communities. 

2.6       A safe, efficient and sustainable transport and local roading network.

 

Our Board Priorities are to:

Roading and Transport

2.7       Work with schools and community groups to ensure safe crossings and road networks near schools and along key transit routes. 

2.8       Support public transport and cycling initiatives that promote increased usage.

Planning

2.9       Advocate for improvements to parks, greenspace and recreational facilities. 

2.10    Advocate for the protection of the quality of residential living. 

2.11    Monitor the issues of green field subdivisions and increasing intensification across the ward. 

2.12    Advocate for the community facing the challenges of growth. 

2.13    Advocate and make decisions on effective traffic management measures that contribute to meeting the needs and connectivity of local communities.

2.14    Monitor planning issues and support community concerns through appropriate channels.

 

Community Facilities and Playgrounds 

2.15    Ensure the new Riccarton Community Centre and the Hornby Library and Customer Services and South West Leisure Centre meet the needs of the community.

2.16    Advocate for the timely provision of local facilities to meet the needs of growing local communities.

2.17    Ensure that usage of Council facilities is being optimised.

2.18    Advocate for the provision of quality playgrounds throughout the wards.  

Heritage

2.19    Support and advocate for the enhancement and protection of local heritage assets.

  

3.       Healthy Environment

Outcomes for the Halswell-Hornby-Riccarton Community Board area:

3.1       A commitment to protect and improve the local environment.

3.2       Climate change and environmental sustainability is considered by the Community Board in its decision making, including for all new facilities.

 

Our Board Priorities are to:

3.3       Support and advocate to maintain clean drinking water and high standards of air quality.

3.4       Monitor pollution issues, quarrying effects and compliance of consents. 

3.5       Support local communities on land use, and air and water quality issues and where appropriate, advocate for and represent any community concerns arising.

3.6       Monitor and respond on parks and tree issues raised by the community.

3.7       Encourage and support the implementation of local sustainable greenspace use initiatives, for example, food forests and community gardens.

3.8       Support and advocate for initiatives aimed at addressing climate change. 

 

4.       Prosperous Economy

Outcomes for the Halswell-Hornby-Riccarton Community Board area:

4.1       Strong local business communities.

4.2       An environment where innovative projects are trialled and supported.

4.3       Has a strong social enterprise sector.

 

Our Board Priorities are to:

4.4       Continue to liaise with local business networks.

4.5       Support initiatives that promote a wide range of innovative practices. 

4.6       Foster social enterprise initiatives. 

4.7       Advocate for Council rate increases to be kept as low as possible.   

4.8       Support the provision of more affordable and social housing. 

 

 

 


Halswell-Hornby-Riccarton Community Board

10 July 2018

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

TABLE OF CONTENTS

 

C       1.       Apologies.......................................................................................................................... 5

B       2.       Declarations of Interest................................................................................................... 5

C       3.       Confirmation of Previous Minutes................................................................................. 5

B       4.       Public Forum.................................................................................................................... 5

B       5.       Deputations by Appointment........................................................................................ 5

B       6.       Presentation of Petitions................................................................................................ 5

Staff Reports

A       7.       Halswell-Hornby-Riccarton Wards - Council Property Review Process.................... 13

C       8.       Longhurst - Proposed Parking Restrictions - Caulfield Avenue, Hamill Road and Greenaway Street.......................................................................................................... 47

 

B       9.       Elected Members’ Information Exchange.................................................................... 56 

 

 


Halswell-Hornby-Riccarton Community Board

10 July 2018

 

 

1.   Apologies

At the close of the agenda no apologies had been received.

2.   Declarations of Interest

Members are reminded of the need to be vigilant and to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3.   Confirmation of Previous Minutes

That the minutes of the Halswell-Hornby-Riccarton Community Board meeting held on Tuesday 19 June 2018,  be confirmed (refer page 6).

4.   Public Forum

A period of up to 30 minutes is available for people to speak for up to five minutes on any issue that is not the subject of a separate hearings process.

 

The public forum session will be held at 4.30pm.

5.   Deputations by Appointment

Deputations may be heard on a matter or matters covered by a report on this agenda, and approved by the Chairperson.

 

There were no deputations by appointment at the time the agenda was prepared. 

6.   Presentation of Petitions

There were no petitions received at the time the agenda was prepared.  


Halswell-Hornby-Riccarton Community Board

10 July 2018

 

 

 

Halswell-Hornby-Riccarton Community Board

Open Minutes

 

 

Date:                                     Tuesday 19 June 2018

Time:                                    4.30pm

Venue:                                 Boardroom, Fendalton Service Centre,
Corner Jeffreys and Clyde Roads, Fendalton

 

 

Present

Deputy Chairperson

Members

Helen Broughton

Natalie Bryden

Vicki Buck

Jimmy Chen

Catherine Chu

Anne Galloway

Ross McFarlane

Debbie Mora

 

 

19 June 2018

 

 

 

 

 

Gary Watson

Manager Community Governance, Halswell-Hornby-Riccarton

941 8258

gary.watson@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

 

The agenda was dealt with in the following order.

1.   Apologies

Part C

Community Board Resolved HHRB/2018/00063

That the apologies from Mike Mora for absence and for lateness from Vicki Buck, be accepted.

Debbie Mora/Ross McFarlane                                                                                                                               Carried

2.   Declarations of Interest

Part B

There were no declarations of interest recorded.

3.   Confirmation of Previous Minutes

Part C

Community Board Resolved HHRB/2018/00064

That the minutes of the Halswell-Hornby-Riccarton Community Board meeting held on Tuesday 29 May 2018, be confirmed.

Debbie Mora/Natalie Bryden                                                                                                                                 Carried

4.   Public Forum

Part B

4.1

Community Energy Action

The scheduled Public Forum attendance was deferred at the request of the organisation. 

 

Vicki Buck arrived at 4.36pm.

 

4.2       Greater Hornby Residents' Association

             Ross Houliston, Treasurer, addressed the Board on the current activities of the Greater Hornby Residents’ Association. 

             On behalf of the Board, the Chairperson thanked Ross for the update.

5.   Deputations by Appointment

Part B

There were no deputations by appointment.

6.   Presentation of Petitions

Part B

There was no presentation of petitions.

7.   Correspondence

 

Community Board Resolved HHRB/2018/00065 (Original Staff Recommendation accepted without change)

Part B

That the Halswell-Hornby-Riccarton Community Board decided to:

1.         Receive the correspondence from the Deans Avenue Precinct Society Inc. in relation to the former Blenheim Road overbridge site and to refer the matters raised therein to staff for investigation and response.

Helen Broughton/Catherine Chu                                                                                                                          Carried

 

11. Proposed Greater Hornby Residents' Association - Recognition

 

Community Board Resolved HHRB/2018/00066 (Original Staff Recommendation accepted without change)

Part C

That the Halswell-Hornby-Riccarton Community Board resolved to:

1.         Approve the recognition of the Greater Hornby Residents’ Association in accordance with the Council’s Residents' Association Formation and Recognition Policy.

2.         Approve the area boundaries of the Greater Hornby Residents’ Association, as follows:

·     Corner of Pound Road/Halswell Junction Road down to Waterloo Road, back down to Halswell Junction Road down to Springs Road.

·     Springs Road up to Main South Road, over Sockburn Overbridge to the roundabout and down Epsom Road.

·     Epsom Road up Racecourse Road turning into Buchanans Road up to Carmen Road.

·     Cut through Masham Reserve to the right of Heidi Place and around Arcon Drive, across Broomfield Common to Gilberthorpes Road.

·     Down Gilberthorpes Road to Roberts Road up to Pound Road down Pound Road to Halswell Junction Road.

3.         Appoint Mike Mora and Natalie Bryden as its liaison with the Greater Hornby Residents’ Association for the remainder of the 2016-19 term.

Helen Broughton/Jimmy Chen                                                                                                                              Carried

 


 

 

8.   Eastman Wetland and Sutherlands Basin - Tree Removals

 

Staff Recommendations 

That the Halswell-Hornby-Riccarton Community Board resolve to:

1.         Approve the removal of approximately 46 trees and 455 metres of hedgerows within Council land to allow the construction of stormwater management facilities at the following site addresses:

a.         482A, 484 and 600 Cashmere Road

b.         32 Sutherlands Road

                      c.         368 and 332 Sparks Road

 

Community Board Resolved HHRB/2018/00067

Part C

That the Halswell-Hornby-Riccarton Community Board resolved to:

1.         Approve the removal of approximately 46 trees and 455 metres of hedgerows within Council land, to allow the construction of stormwater management facilities at the following site addresses:

a.         482A, 484 and 600 Cashmere Road

b.         32 Sutherlands Road

c.         368 and 332 Sparks Road

         2.         That edible plantings be added, particularly in areas that are most accessible and that the Council aim for a minimum planting of 500.

3.         That the landscape plan in preparation ensure that there are enough pollinator plantings provided.

Debbie Mora/Catherine Chu                                                                                                                                  Carried

 

 

9.   Halswell-Hornby-Riccarton Wards - Level Crossing Approaches

 

Community Board Resolved HHRB/2018/00068 (Original Staff Recommendation accepted without change)

Part C

That the Halswell-Hornby-Riccarton Community Board resolved to:

1.         Approve the installation of ‘no overtaking’ road markings in accordance with the agenda Attachments B to F on the road approaches to railway level crossings at the following roads:

·    Annex Road (Attachment B)

·    McAlpine Street (Attachments C and D)

·    Parker Street (Attachment E)

·    Kirk Road (Attachment F)

Natalie Bryden/Ross McFarlane                                                                                                                            Carried

 

 

10. Buchanans Road - Proposed Speed Limit Changes

 

Community Board Decided HHRB/2018/00069 (Original Staff Recommendation accepted without change)

Part A

That the Halswell-Hornby-Riccarton Community Board recommends that the Council:

1.         Approves that pursuant to Part 4 of the Christchurch City Council Traffic and Parking Bylaw 2017, speed limits be revoked and set as listed below in clauses 2 and 3 and includes the resulting changes in the Christchurch City Register of Speed Limits and Speed Limit Maps.

2.         Revokes the 70 kilometres per hour speed limit on Buchanans Road commencing at a point measured 900 metres south east of Pound Road and extending in a south easterly direction to a point measured 200 metres north west of Gilberthorpes Road. 

3.         Approves that the speed limit on Buchanans Road be set at 50 kilometres per hour commencing at a point measured 900 metres south east of Pound Road and extending in a south easterly direction to a point measured 200 metres north west of Gilberthorpes Road.   

4.         Approves that the speed limit changes listed above in clauses 2 and 3 come into force once the new speed limit signs have been installed, approximately 20 working days following Council approval.

Vicki Buck/Anne Galloway                                                                                                                                       Carried

 

12. Halswell-Hornby-Riccarton 2018-19 Youth Development Fund and Halswell-Hornby-Riccarton 2018-19 Off the Ground Fund - Establishment

 

Community Board Resolved HHRB/2018/00070 (Original Staff Recommendation accepted without change)

Part C

That the Halswell-Hornby-Riccarton Community Board resolved to:

1.         Approve the establishment of the Halswell-Hornby-Riccarton 2018-19 Youth Development Fund and associated criteria, and to allocate $17,000 from the Halswell-Hornby-Riccarton 2018-19 Discretionary Response Fund to the Halswell-Hornby-Riccarton 2018-19 Youth Development Fund.

2.         Approve the establishment of the Halswell-Hornby-Riccarton 2018-19 Off the Ground Fund and associated criteria, and to allocate $1,200 from the Halswell-Hornby-Riccarton 2018-19 Discretionary Response Fund to the Halswell-Hornby-Riccarton 2018-19 Off the Ground Fund.

3.         Delegate authority to a minimum of four (4) Halswell-Hornby-Riccarton Community Board members to consider and make decisions (via email) on applications received for the Off the Ground Fund according to the fund criteria, and approve grants up to a maximum of $400 per application. (The majority vote of members replying (by email) within two (2) working days shall form the basis of the decision).

Vicki Buck/Anne Galloway                                                                                                                                       Carried

 

 

13. Halswell-Hornby-Riccarton Community Board Area Report - June 2018

 

Staff Recommendations 

That the Halswell-Hornby-Riccarton Community Board resolve to:

1.         Receive the Halswell-Hornby-Riccarton Community Board Area Report for June 2018.

2.         Hold an Extraordinary Meeting of the Halswell-Hornby-Riccarton Community Board on Friday 6 July 2018 commencing at 4pm at Te Hāpua: Halswell Centre, to consider the Council Hearing Panel recommendation on the proposed Part Reserve Classification and Management Plan Changes for Denton Park. 

 

Community Board Resolved HHRB/2018/00071

Parts B and C

That the Halswell-Hornby-Riccarton Community Board resolved to:

1.         Receive the Halswell-Hornby-Riccarton Community Board Area Report for June 2018.

2.         Hold an Extraordinary Meeting of the Halswell-Hornby-Riccarton Community Board on Friday 6 July 2018 commencing at 4pm at Te Hāpua: Halswell Centre, to consider the Council Hearing Panel recommendation on the proposed Part Reserve Classification and Management Plan Changes for Denton Park. 

3.         Seek approval to the transfer of its remaining 2017-18 funding to its 2018-19 Discretionary Response Fund, as follows:

 

3.1       Halswell-Hornby-Riccarton 2017-18 Discretionary Response Fund

3.2       Halswell-Hornby-Riccarton 2017-18 Board projects:

a.      Anzac Day Expenses

b.     Community Board Promotional Material

c.      Off The Ground Fund

d.     Summer with your Neighbours

e.     Give Gear, Get Great

f.      Division Street CPTED

Ross McFarlane/Catherine Chu                                                                                                                             Carried

 

 

14. Elected Members’ Information Exchange

Part B

Board members exchanged information on matters of current interest.

 

   

Meeting concluded at 5.35pm

 

CONFIRMED THIS 10TH DAY OF JULY 2018

 

Helen broughton

deputy Chairperson

   


Halswell-Hornby-Riccarton Community Board

10 July 2018

 

 

7.        Halswell-Hornby-Riccarton Wards - Council Property Review Process

Reference:

18/361000

Contact:

Angus Smith

angus.smith@ccc.govt.nz

9418502

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Halswell-Hornby-Riccarton Community Board to confirm the outcomes of a workshop held at the end of 2017 to review a list of properties in the Board’s area which are no longer required, or being utilised, for the purpose for which they were originally purchased. In doing so, this report seeks a recommendation from the Board to the Council on resolutions to formalise and initiate the next steps in the process.

Origin of Report

1.2       This report is staff generated to follow up on a Council resolution of 12 May 2016 (CNCL/2016/00242), and related workshops held with the Community Boards.

2.   Significance

2.1       The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined on the basis that this is largely a general report implementing a process that follows a number of workshops and engagement with the Community Boards.

2.1.2   Additionally, given the general nature of the assets, the number of people affected and to what extent, is generally considered to be nil to low. Any significance issues based on individual properties, are likely to be attended to on an individual property basis at future stages and related decision points in the process.

2.1.3   The community engagement and consultation outlined in this report reflect this assessment.

 

3.   Staff Recommendations

That the Halswell-Hornby-Riccarton Community Board recommend to the Council that it adopt the following resolutions:

That the Council resolve to:

1.         Approve the retention of the following Council properties for a future strategic purpose:

Hornby Ward

a.         Yaldhurst Memorial Hall, 524 Pound Road

b.         Chattertons Reserve, 166 Chattertons Road

c.         Templeton Sewage Treatment, 173 Maddisons Road

d.         Strategic Property Holdings, 14 Hasketts Road, Templeton

e.         Strategic Property Holdings, 30 Hasketts Road, Templeton

f.          Strategic Property Holdings, 4 Hasketts Road, Templeton

g.         Strategic Property Holdings, 22 Hasketts Road, Templeton

h.         Strategic Property Holdings, 48 Hasketts Road, Templeton

i.          Strategic Property Holdings, 7 Hasketts Road, Templeton

Riccarton Ward

j.          Former Sockburn Service Centre Site and Depot, 149 Main South Road

2.         Support retention of the following properties, subject to the conditions in resolution 3. below:

Halswell Ward

a.         Former Halswell Library, 381 Halswell Road

b.         New Zealand Cadet Forces Wigram, 97R Harvard Avenue

3.         Retention of the properties set out in resolutions 1. and 2. above is conditional on staff and the Halswell-Hornby-Riccarton Community Board engaging in a process that identifies an alternative public use that:

a.         Can be rationalised;

b.         Satisfies a clearly identified need;

c.         Is supported by a sound and robust business case;

d.         Supports Council strategies;

e.         Has established funding in the Council’s Annual and Long Term Plans,

f.          Has an identified sponsor, namely an end asset owner (titular internal owner/sponsor) who supports retention for the alternative public use and holds an appropriate budget provision within the Council’s Annual and Long Term Plans.

4.         That the Halswell-Hornby-Riccarton Community Board be delegated authority to make a retention decision for an alternative use so long as all of the conditions set out in resolution 3. above, are met to its satisfaction.

 

4.   Key Points

4.1       This report supports the Council's Long Term Plan (2015 - 2025):

4.1.1   Activity: Facilities, Property and Planning

·     Level of Service: 13.4.10 Consultancy projects managed e.g’s. acquisition of property rights, easements, leases and land assets to meet Long Term Plan funded projects and activities.

4.2       The Council has adopted a process for determining the future use of properties that are no longer being utilised for a public work, namely delivering a service or activity.

4.3       That process has been socialised with Community Board’s on several occasions, with a workshop held at the end of 2017 to categorise the properties into specific actions. This report serves to formally adopt those actions.

4.4       The following feasible options have been considered:

·     Option 1 - Endorse the Community Board’s Workshop Outcomes (preferred)

·     Option 2 - Adopt different categorisations and outcomes

4.5       Option Summary - Advantages and Disadvantages (Preferred Option)

4.6       Both options are relatively similar and almost have the same advantages. The difference is that under option 2, the Community Board and the Council can review and change the categorisation from that discussed at the workshop and therefore future use of the properties.

 

4.6.1   The advantages of this option include:

·     Supports Community Board processes, thinking and desires to date

·     Creates certainty

·     Provides continued momentum to the process

·     Provides good prudent management and custodianship of the Council’s property assets while balancing community outcomes

4.6.2   The disadvantages of this option include:

·     Not applicable

 

5.   Context/Background

Background

5.1       The Council purchases properties for the delivery of a service/activity/public work. When in use, properties are held and funded by the Council Business Unit delivering that service/activity or project.

5.2       When a property is no longer required for the purpose for which it was originally held it is prudent for the Council to make a considered decision to determine the future use of that property.  Holding land with an indeterminate purpose or reason is not prudent and may put the Council at an operational risk for example: 

5.2.1   Reputational risk for not proactively and prudently managing and utilising property assets.

5.2.2   Being reactively driven by unilateral unsolicited proposals to outcomes. 

5.2.3   Legislative non-compliance e.g. not dealing with offer-back obligations (section 40 of the Public works Act) appropriately.

5.2.4   Not meeting the principles of the Local Government Act.

5.2.5   Inappropriate uses developing e.g. vandalism, unsanctioned occupations.

5.2.6   Poor maintenance and compliance.

5.3       Holding property without an agreed reason, purpose or use also comes at a cost in terms of operating/holding aspects, foregone capital, potential social, poor community outcomes and therefore imprudent custodianship of public assets/money.

5.4       In general terms, the Council only holds land that is:

5.4.1   Required for a public work, either currently utilised to deliver an activity or service or held for future delivery of the same; and,

5.4.2   Held for strategic purposes e.g. a project; and,

5.4.3   Held pending a future use decision, namely, under review in terms of future use. 

5.5       The Council adopted a process in May 2016 that is designed to facilitate and make decisions that support the active and prudent management of the Council’s property.

Process

5.6       A flow chart of the process is included (refer Attachment A), and in summary is as follows:

5.6.1   When a property ceases to be held for the purpose of delivering the activity or service for which it was originally purchased then information about it is circularised around Business Units, Community Boards and possible stakeholders to assess and identify community needs and develop options for alternative public uses.

5.6.2   This is generally done on a portfolio basis, dictated by the number of properties that are no longer required for their original purpose.

5.6.3   A period of six months is provided to establish the alternative public uses and options.

5.6.4   The results are collated into an options report which would usually incorporate sale as one of the options.

5.6.5   The Council then resolves future use based on staff and Community Board recommendations.

5.7       Retaining a property for an alternative public use needs:

5.7.1   To be rationalised,

5.7.2   To have a clearly identified need,

5.7.3   To be supported by a sound and robust business case,

5.7.4   To support Council strategies,

5.7.5   To establish funding in the Council’s Annual and Long Term Plans

5.7.6   To have an identified sponsor, namely, an end asset owner/sponsor and approved budget provision.

5.8       It is important to note that this is not a process to review or rationalise the Council’s property holdings that are currently held by asset owning units to deliver a service or activity. That would need to be a separate organisation-wide exercise.

Current Status

5.9       The Community Boards have considered a list of properties in their wards that are no longer being utilised for the original intended purpose for which they were purchased, and in doing so have categorised them as follows:

5.9.1   Held - Recommending on whether any of the properties should be retained for a strategic purpose.

5.9.2   Sold - Recommending on whether any of the properties should be declared surplus for disposal.

5.9.3   Used - Deciding on which properties the Board and staff will work on over the coming months to identify as having alternative public uses for recommending to the Council for a decision.

5.10    A list of the properties that are within the Halswell-Hornby-Riccarton Community Board’s area and how they were categorised at the workshop in 2017, is included (refer Attachment E)  as “Workshop Outcomes”. This report seeks endorsement of those categories and thereby implementation of either sale (paragraph 5.9.2 above) or a process to determine an alternative use (paragraph 5.9.3 above).

5.10.1 Sale of a property would be implemented immediately in accordance with the resolutions above and the normal Council practices and policies.

5.10.2 The intention to implement a process to support an alternative future use decision will have staff working with the community board to design a process for each property to help deliver an outcome for example, tender/request for proposal, expression of interest, community engagement, consultation, unilateral dealing etc.

 

6.   Option 1 – Endorse the Community Boards Workshop Outcomes (preferred)

Option Description

6.1       That the Community Board reviews the outcomes from the workshop as attached; endorses these and recommends to the Council that it pass the resolutions above in section 3 - Staff Recommendations. This would enable some positive initiatives to be undertaken to achieve sale or determining future use, as well as creating certainty for those properties to be retained for a strategic purpose.

Significance

6.2       The level of significance of this option is low consistent with section 2 of this report.

6.3       Engagement requirements for this level of significance are not required.

Impact on Mana Whenua

6.4       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

6.5       The substantive decisions required from this report do not require any specific consultation to seek community views and preferences. Attending to the future use of some of the properties may require some form of consultation and/or community engagement and that will be built into the process developed by staff and the Community Board.

Alignment with Council Plans and Policies

6.6       This option is consistent with the Council’s Plans and Policies

6.6.1   Inconsistency – Not applicable

6.6.2   Reason for inconsistency – Not applicable

6.6.3   Amendment necessary – Not applicable

Financial Implications

6.7       Cost of Implementation – The specific resolutions of this report have no direct impact, though future individual property decisions may have. These will need to be considered separately depending on the circumstances.

6.8       Maintenance/Ongoing Costs – Not applicable, refer above

6.9       Funding source – Not applicable, refer above

Legal Implications

6.10    There is not a legal context, issue or implication relevant to these decisions.

6.11    This report has not been reviewed and approved by the Legal Services Unit.

Risks and Mitigations  

6.12    The purpose of this process and decision making is to create certainty and reduce risk.

Implementation

6.13    Implementation dependencies - On going collaborative work and support between staff and the Community Board to determine future uses.

6.14    Implementation timeframe – April to September 2018 initiate sale process or community engagement/consultation process depending on the property and its categorisation.

Option Summary - Advantages and Disadvantages

6.15    The advantages of this option include:

·   Supports Community Board processes, thinking and desires, to date

·   Creates certainty

·   Provides continued momentum to the process

·   Provides good prudent management and custodianship of the Council’s property assets while balancing community outcomes

6.16    The disadvantages of this option include:

·   Nil

7.   Option 2 – Adopt different categorisations and outcomes

Option Description

7.1       That the Community Board reviews the outcomes from its 2017 workshop as attached.  Adopts and recommends those with some changes for the Council to consider. In doing so, the Council could adopt those or re categorise as it sees fit.  Accordingly, appropriately amending and passing the resolutions above in section 3 - Staff Recommendations.  This would enable some positive initiatives to be undertaken to achieve sale or determining future use, as well as creating certainty for those properties to be retained for a strategic purpose.

Significance

7.2       The level of significance of this option is low consistent with section 2 of this report.

7.3       Engagement requirements for this level of significance are not required.

Impact on Mana Whenua

7.4       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

7.5       The substantive decisions required from this report do not require any specific consultation to seek community views and preferences. Attending to the future use of some of the properties may require some form of consultation and/or community engagement and that will be built into the process developed by staff and the Community Board.

Alignment with Council Plans and Policies

7.6       This option is  with the Council’s Plans and Policies

7.6.1   Inconsistency – Not applicable

7.6.2   Reason for inconsistency – Not applicable

7.6.3   Amendment necessary – Not applicable

Financial Implications

7.7       Cost of Implementation – the specific resolutions of this report have no direct impact, though future individual property decisions may have. These will need to be considered separately depending on the circumstances.

7.8       Maintenance/Ongoing Costs – Not applicable, refer above

7.9       Funding source – Not applicable, refer above

Legal Implications

7.10    There is not a legal context, issue or implication relevant to these decisions.

7.11    This report has not been reviewed and approved by the Legal Services Unit.

Risks and Mitigations  

7.11.1 The purpose of this process and decision making is to create certainty and reduce risk.

Implementation

7.12    Implementation dependencies - On going collaborative work and support between staff and the Community Board to determine future uses.

7.13    Implementation timeframe – April to September 2018 to initiate the sale process or community engagement/consultation process depending on the property and its categorisation.

Option Summary - Advantages and Disadvantages

7.14    The advantages of this option include:

·   Creates certainty

·   Provides continued momentum to the process

·   Provides good prudent management and custodianship of the Council’s property assets while balancing community outcomes

7.15    The disadvantages of this option include:

·   The Council’s decisions may not align with the Community Board’s desired outcomes.

 

 

Attachments

No.

Title

Page

a

Process Flow Chart

21

b

Hornby Ward - Property List

22

c

Halswell Ward - Property List

35

d

Riccarton Ward - Property List

41

e

Halswell-Hornby-Riccarton Workshop 2017 - Outcomes

45

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Angus Smith - Manager Property Consultancy

Approved By

Bruce Rendall - Head of Facilities, Property & Planning

Anne Columbus - General Manager Corporate Services

  


Halswell-Hornby-Riccarton Community Board

10 July 2018

 

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10 July 2018

 

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10 July 2018

 

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10 July 2018

 

 

8.        Longhurst - Proposed Parking Restrictions - Caulfield Avenue, Hamill Road and Greenaway Street

Reference:

18/547241

Presenter(s):

Peter Rodgers, Graduate Transport Engineer

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Halswell-Hornby-Riccarton Community Board to approve the installation of parking restrictions on Caulfield Avenue, Hamill Road and Greenaway Street in Longhurst, in accordance with Attachment A.

Origin of Report

1.2       This report is staff generated in response to requests received from the community.

2.   Significance

2.1       The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by comparing factors relating to this decision against the criteria set out in the Council’s Significance and Engagement Policy.

2.1.2   The community engagement and consultation outlined in this report reflect the assessment.

3.   Staff Recommendations

That the Halswell-Hornby-Riccarton Community Board resolve to:

1.         Approve that the resolutions in 2. to 12. below take effect when the traffic control devices that evidence the restrictions described in the staff report, are in place.

Caulfield Avenue (South west side, outside the Longhurst Medical Centre)

2.         Approve that all stopping and parking restrictions on the western and south western side of Caulfield Avenue commencing at its intersection with Noodlum Way and extending in a southerly and south easterly direction, measured along the kerb line for a distance of 75 metres, be revoked.

3.         Approve that the stopping of vehicles be prohibited at any time on the south western side of Caulfield Avenue commencing at a point 27 metres south of its intersection with Noodlum Way, and extending in a south easterly direction for a distance of 15 metres.

4.         Approve that the parking of vehicles be restricted to a maximum period of 60 minutes on the south western side of Caulfield Avenue commencing at a point 42 metres south and south east of its intersection with Noodlum Way, measured along the kerb line and extending in a south easterly direction for a distance of 33 metres.

Caulfield Avenue (North east side, opposite the Longhurst Medical Centre)

5.         Approve that all stopping and parking restrictions on the north eastern side of Caulfield Avenue commencing at a point 20 metres north west of its intersection with Hamill Road and extending in a north westerly direction for a distance of 32 metres, be revoked.

6.         Approve that the parking of vehicles be restricted to a maximum period of 60 minutes on the north eastern side of Caulfield Avenue commencing at a point 20 north west of its intersection with Hamill Road and extending in a north westerly direction for a distance of 12 metres.

Hamill Road (North west side)

7.         Approve that all stopping and parking restrictions on the north west side of Hamill Road commencing at a point 13 metres north east of its intersection with Caulfield Avenue and extending in a north easterly direction for a distance of 70 metres, be revoked.

8.         Approve that the parking of vehicles be restricted to a maximum period of 120 minutes on the north west side of Hamill Road commencing at a point 13 metres north east of its intersection with Caulfield Avenue and extending in a north easterly direction for a distance of 24 metres.

9.         Approve that the parking of vehicles be restricted to a maximum period of 5 minutes on the north west side of Hamill Road commencing at a point 37 metres north east of its intersection with Caulfield Avenue and extending in a north easterly direction for a distance of 18 metres.

(Note: There is a seven metre gap here which is due to the entrance to the car park of 1 Hamill Road.)

10.       Approve that the parking of vehicles be restricted to a maximum period of 60 minutes on the north west side of Hamill Road commencing at a point 49 metres north east of its intersection with Caulfield Avenue and extending in a north easterly direction for a distance of 21 metres.

Greenaway Street (South west side)

11.       Approve that all stopping and parking restrictions on the south west side of Greenaway Street commencing at a point 16 metres north west of its intersection with Hamill Road and extending in a north westerly direction for a distance of 21 metres, be revoked.

12.       Approve that the parking of vehicles be restricted to a maximum period of 60 minutes on the south west side of Greenaway Street commencing at a point 16 metres north west of its intersection with Hamill Road and extending in a north westerly direction for a distance of 21 metres.

 

4.   Key Points

4.1       This recommendations in this report are consistent with the anticipated outcomes of the Traffic Safety and Efficiency Service Plan in the Council's Long Term Plan (2018 - 2028)

4.2       The following feasible options have been considered:

·     Option 1 - Install Parking Restrictions (preferred option)

·     Option 2 - Do Nothing

4.3       Option Summary - Advantages and Disadvantages (Preferred Option)

4.3.1   The advantages of this option include:

·     Prioritises parking outside commercial businesses for short stay parking

·     Provides short term parking for loading/unloading for deliveries to businesses

·     Reduces the risk of a crash by improving sightlines at the Caulfield Avenue exit from the Medical Centre car park

4.3.2   The disadvantages of this option include:

·     Loss of all day/unrestricted car parking spaces

 

5.   Context/Background

5.1       Longhurst is a recently developed area in the Halswell Ward, with its own Early Learning Centre, Medical Centre and Pharmacy, bakery, cafes and shopping complex all within close walking distance of the intersection of Caulfield Avenue and Hamill Road.

5.2       While off street parking is provided for the Medical Centre, the Early Learning Centre and the shopping complex bordered by Greenaway Street, Hamill Road and Caulfield Avenue, there are some unrestricted roadside parking bays around the shopping complex.

5.3       There is a lack of short-term on street parking opportunities for the shops and Medical Centre, including goods deliveries and short term parking for the dairy, café, and takeaways. The commercial centre of Longhurst has recently been developed and the majority of business tenancies are now occupied. Shop owners/occupants have requested that the Council investigate parking restrictions to provide a higher turnover parking for customers.

On Street Parking

5.4       In the commercial area, on street parking has been observed at around 75 per cent and up to 90 per cent by the Medical Centre. Adjacent streets are at low occupancy (0 to 15 per cent) despite large numbers of parking spaces being available.

5.5       When parking occupancy gets above 80 per cent it becomes difficult to find a parking space, leading to inconveniencing road users, more circulating traffic, and risks due to double parking and/or other illegal parking behaviour.

5.6       The privately owned Medical Centre car park has been observed at around 80 per cent capacity and the privately owned shopping centre and car park at 1 Hamill Road is at around 50 per cent.

5.7       Potential customers who only need to stop for a short time, such as to attend an appointment at the Medical Centre, pick up a prescription, buy milk or bread, or purchase takeaways, will be required to park and walk further from their destination.

5.8       Vehicles delivering goods to businesses at 1 Hamill Road also have difficulty finding a park, and due to the size of these vehicles it is safer for them to use on-street parallel parking spaces rather than the off street angle parking. The dairy has also reported that customers wanting to stop in briefly are not finding any nearby parks due to all day or long term parking on-street on Hamill Road.

Medical Centre - Exit Sight Lines

5.9       Concerns have also been raised about the visibility for traffic exiting the Medical Centre car park on Caulfield Avenue. While it is possible to achieve visibility for oncoming traffic by edging out into the parking lane (and still remaining clear of the traffic lane), it is proposed to install no stopping lines for three metres on either side of the Caulfield Avenue exit, as this will not result in removing any parking spaces.

Proposed Changes

5.10    It is proposed that 60 minute restrictions be applied on Caulfield Avenue, Hamill Road and Greenaway Street immediately adjacent to the businesses. It is proposed to install three 5minute parking spaces on Hamill Road and four 120 minute parking spaces.

5.11    The 5 minute parking spaces are proposed to cater for delivery vehicles and for customers who only need to park for a short time for pickups. 

5.12    The 120 minute parking spaces were originally proposed to be 60 minute, but this change has been requested by the hairdresser and beauty salon as many of their appointments last longer than one hour. Other businesses in 1 Hamill Road have not expressed any concern over the change from 60 to 120 minutes.

5.13    The 60 minute parking restrictions in the other spaces are proposed to increase turnover and provide for customers of the area.

5.14    This will increase the turnover directly adjacent to the commercial activity and push longer term and commuter parking further away.  The area has a large supply of on street parking, particularly on Caulfield Avenue.

5.15    Parking on the east side of Hamill Road, on the side streets and on Caulfield Avenue north of the Medical Centre entrance is not proposed to be time restricted and will remain unrestricted.

 


 

6.   Option 1 - Install No Stopping Restriction (preferred)

Option Description

6.1       Install parking restrictions in accordance with Attachment A.

Significance

6.2       The level of significance of this option is low and is consistent with section 2 of this report.  Engagement requirements for this level of significance includes the consultation with the owner and occupier of any property likely to be injuriously affected by the option.

Impact on Mana Whenua

6.3       This option does not involve a significant decision in relation to land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

6.4       Council staff spoke directly with the local businesses in the immediate vicinity of the parking restrictions and over the telephone. All of the businesses, apart from one, were supportive of the parking restrictions.

The businesses spoken to were:

·    Halswell Health

·    Longhurst Pharmacy

·    Longhurst Dental

·    Halswell Physio

·    Longhurst Chiropractic

·    Acupuncture@Longhurst

·    Longhurst Podiatry

·    Longhurst Hand Clinic

·    Nurse Maude

·    Verge Café

·    *Oranga Tamariki (Ministry for Children)

·    Canterbury Speech and Language Therapy

·    Longhurst Ultrasound

·    Joseph Anyoun Orthodontist

·    Max Beauty

·    The Hair Lounge

·    Culture Fitness Gym

·    On the Spot Convenience Store (Dairy)

·    Bombay Butler

·    Supa Panda

·    Subway

·    Simply Indulge Bakehaus

·    Seedlings Preschool

 

*Oranga Tamariki do not support the proposal. The person spoken to said their staff park all day on the street outside the Medical Centre. They took contact details stating that their manager would make contact, however at this time, this has not occurred.

 

 

 

6.5       The Team Leader Parking Compliance supports this option.

Alignment with Council Plans and Policies

6.6       This option is consistent with the Council’s Plans and Policies.

Financial Implications

6.7       Cost of Implementation – $2,000 for the installation of traffic controls, plus $750 for consultation and the preparation of this report

6.8       Funding source - Traffic Operations budget

6.9       Maintenance/Ongoing Costs - Covered under the area maintenance contract and effect will be minimal to the overall asset

Legal Implications

6.10    Part 1, Clauses 7 and 8 of the Christchurch City Council Traffic and Parking Bylaw 2017 provides the Council with the authority to install parking restrictions by resolution.

6.11    The Community Boards have delegated authority from the Council to exercise the delegations as set out in the Register of Delegations.  The list of delegations for the Community Boards includes the resolution of stopping restrictions and traffic control devices.

6.12    The installation of any signs and/or markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.

Risks and Mitigations

6.13    Not applicable

Implementation

6.14    Implementation dependencies - Community Board approval

6.15    Implementation timeframe - Approximately four weeks once the area contractor receives the request.

Option Summary - Advantages and Disadvantages

6.16    The advantages of this option include:

·     Prioritises parking outside commercial businesses for short stay parking

·     Provides short term parking for loading/unloading for deliveries to businesses

·     Reduces the risk of a crash by improving sightlines at the Caulfield Avenue exit from the medical centre car park

6.17    The disadvantages of this option include:

·     Loss of all day/unrestricted car parking spaces.

7.   Option 2 - Do Nothing

Option Description

7.1       Do not install parking restrictions

Significance

7.2       The level of significance of this option is low and is consistent with section 2 of this report.

Impact on Mana Whenua

7.3       This option does not involve a significant decision in relation to land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

7.4       See sections 6.4 and 6.5

Alignment with Council Plans and Policies

7.5       This option is consistent with the Council’s Plans and Policies.

Financial Implications

7.6       Cost of Implementation - $750 for consultation and the preparation of this report

7.7       Maintenance/Ongoing Costs - $0

7.8       Funding source – Existing operational budgets

Legal Implications

7.9       There is not a legal context, issue or implication relevant to this option.

Risks and Mitigations

7.10    Not applicable

Implementation

7.11    Implementation dependencies - Not applicable

7.12    Implementation timeframe - Not applicable

Option Summary - Advantages and Disadvantages

7.13    The advantages of this option include:

·   Has no impact all day on-street parking

7.14    The disadvantages of this option include:

·   Does not prioritises parking outside commercial businesses for short stay parking

·   Does not provides short term parking for loading/unloading for deliveries to businesses

 

 

 

Attachments

No.

Title

Page

a

Longhurst - Proposed Parking Restrictions - Plan for Board Approval

55

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Authors

Peter Rodgers - Passenger Transport Engineer

Samantha Sharland - Engagement Advisor

Approved By

Ryan Rolston - Team Leader Traffic Operations

Steffan Thomas - Manager Operations (Transport)

  


Halswell-Hornby-Riccarton Community Board

10 July 2018

 

PDF Creator 


Halswell-Hornby-Riccarton Community Board

10 July 2018

 

 

9.    Elected Members’ Information Exchange

 

This item provides an opportunity for Board members to update each other on recent events and/or issues of relevance and interest to the Board.