Christchurch City Council

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Christchurch City Council will be held on:

 

Date:                                     Thursday 12 July 2018

Time:                                    9.30am

Venue:                                 Council Chambers, Civic Offices,
53 Hereford Street, Christchurch

 

 

Membership

Chairperson

Deputy Chairperson

Members

Mayor Lianne Dalziel

Deputy Mayor Andrew Turner

Councillor Vicki Buck

Councillor Jimmy Chen

Councillor Phil Clearwater

Councillor Pauline Cotter

Councillor Mike Davidson

Councillor David East

Councillor Anne Galloway

Councillor Jamie Gough

Councillor Yani Johanson

Councillor Aaron Keown

Councillor Glenn Livingstone

Councillor Raf Manji

Councillor Tim Scandrett

Councillor Deon Swiggs

Councillor Sara Templeton

 

 

6 July 2018

 

 

 

Principal Advisor

Dr Karleen Edwards

Chief Executive

Tel: 941 8554

 

Jo Daly

Council Secretary

941 8581

jo.daly@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
Watch Council meetings live on the web:
http://councillive.ccc.govt.nz/live-stream

 


Council

12 July 2018

 

 

 


Council

12 July 2018

 

TABLE OF CONTENTS

 

1.       Apologies................................................................................................................................... 5

2.       Declarations of Interest............................................................................................................ 5

3.       Public Participation.................................................................................................................. 5

3.1       Public Forum....................................................................................................................... 5

3.2       Deputations by Appointment............................................................................................... 5

4.       Presentation of Petitions......................................................................................................... 5

Council

5.       Council Minutes - 28 June 2018............................................................................................... 7

6.       Council Minutes - 5 July 2018................................................................................................. 19

Regulatory Performance Committee

7.       Proposed Amendment to the Freedom Camping Bylaw 2015 (Akaroa)............................ 35

8.       Proposed Replacement of the Alcohol Restrictions in Public Places Bylaw 2018............. 61

9.       Proposed Changes to the Public Places Bylaw 2008.......................................................... 151

10.     Review of the Trading and Events in Public Places Policy 2010....................................... 187

11.     Proposed Changes to the Brothels (Location and Commercial Sexual Services Signage) Bylaw 2013........................................................................................................................................ 255

12.     Proposed Changes to the Cemeteries Bylaw 2013............................................................. 291

13.     Review of the Cemeteries Handbook 2013......................................................................... 313

Social, Community Development and Housing Committee

14.     Hagley Park Reference Group Terms of Reference............................................................ 365

15.     Christchurch Housing Initiative........................................................................................... 371

16.     Proposed Review of International Relations Policy 2013 and Sister Cities Strategy 2000 379

17.     Social, Community Development and Housing Committee Minutes - 4 July 2018......... 387

Finance and Performance Committee

18.     Finance and Performance Committee Minutes - 4 July 2018............................................ 393

Audit and Risk Management Committee

19.     Audit and Risk Management Committee Minutes - 18 June 2018.................................... 397

Strategic Capability Committee

20.     Strategic Capability Committee Minutes - 19 June 2018................................................... 401

Innovation and Sustainable Development Committee

21.     Enliven Places Projects Fund - Grant Approval - WHAKA Project 2................................. 405

22.     Innovation and Sustainable Development Committee Minutes - 2 July 2018................ 413

Staff Reports

23.     Long Term Plan Minutes of Meetings................................................................................. 419

24.     Canterbury Mayoral Forum mid-term review May 2018.................................................. 477

25.     Draft Submission of the Christchurch City Council on the Review of Insurance Contract Law................................................................................................................................................ 485

26.     Draft Christchurch City Council Submission on the Zero Carbon Bill Discussion Document 489

27.     Canterbury Earthquakes Symposium.................................................................................. 503

28.     Vbase Ltd - Transition plan.................................................................................................. 507

29.     Outreach worker - Capital Endowment Fund.................................................................... 511

30.     Resolution to Exclude the Public......................................................................................... 515  

 

 

 


Council

12 July 2018

 

 

1.   Apologies

At the close of the agenda no apologies had been received.

2.   Declarations of Interest

Members are reminded of the need to be vigilant and to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3.   Public Participation

3.1  Public Forum

A period of up to 30 minutes is available for people to speak for up to five minutes on any issue that is not the subject of a separate hearings process.

3.2  Deputations by Appointment

Deputations may be heard on a matter or matters covered by a report on this agenda and approved by the Chairperson.

There were no deputations by appointment at the time the agenda was prepared

4.   Presentation of Petitions

There were no Presentation of Petitions at the time the agenda was prepared.

 


Council

12 July 2018

 

 

5.        Council Minutes - 28 June 2018

Reference:

18/673808

Presenter(s):

Jo Daly, Council Secretary

 

 

1.   Purpose of Report

For the Council to confirm the minutes from the Council meeting held 28 June 2018.

2.   Recommendation to Council

That the Council confirm the Minutes from the Council meeting held 28 June 2018.

 

 

Attachments

No.

Title

Page

A

Minutes Council - 28 June 2018

8

 

 

Signatories

Author

Jo Daly - Council Secretary

  


Council

12 July 2018

 

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Council

12 July 2018

 

 

6.        Council Minutes - 5 July 2018

Reference:

18/688375

Presenter(s):

Christopher Turner-Bullock – Committee Advisor

 

 

1.   Purpose of Report

For the Council to confirm the minutes from the Council meeting held 5 July 2018.

2.   Recommendation to Council

That the Council confirm the Minutes from the Council meeting held 5 July 2018.

 

 

Attachments

No.

Title

Page

A

Minutes Council - 5 July 2018

20

 

 

Signatories

Author

Jo Daly - Council Secretary

  


Council

12 July 2018

 

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Council

12 July 2018

 

Report from Regulatory Performance Committee  – 11 July 2018

 

7.        Proposed Amendment to the Freedom Camping Bylaw 2015 (Akaroa)

Reference:

18/651433

Presenter(s):

Teena Crocker, Senior Policy Analyst
Judith Cheyne, Associate General Counsel

 

 

1.   Note

 

This report will be considered by the Regulatory Performance Committee on Wednesday 11 July.  The Committee’s recommendation to the Council will be circulated prior to the Council meeting on 12 July 2018.

 

The staff report and attachments are detailed below:

 

·    Staff Report

·    Attachment A:  Statement of Proposal – Proposed amendment to the Freedom Camping Bylaw Akaroa (June 2018)

·    Attachment B:  Freedom camping survey summary one-pager

 

2.   Staff Recommendations

 

That the Regulatory Performance Committee recommend to the Council that it:

1.         Resolve that it is satisfied that the proposed amendment to the Christchurch City Council Freedom Camping Bylaw 2015 is the most appropriate and proportionate way of addressing the perceived problems, and therefore meets the requirements of section 11 of the Freedom Camping Act 2011;

2.         Note that the Freedom Camping Act requires the use of the Special Consultative Procedure to amend a freedom camping bylaw;

3.         Approve and adopt the attached Statement of Proposal (Attachment A), which includes the proposed amendments, for public consultation;

4.         Agree that a hearings panel be convened to receive and hear submissions on the proposed bylaw amendments, deliberate on those submissions, and report back recommendations to the Council on the final form of the bylaw;

5.         Note that the hearings panel will report back to the Council so that any amendments can be in place in time for the start of the summer freedom camping season for 2018-19.

 

3.   Recommendation to Council

 

The recommendation to the Council from the Regulatory Performance Committee will be confirmed following the Committee’s meeting on Wednesday 11 July 2018.

 

 

 

Attachments

No.

Title

Page

a

Staff Report on the Proposed Amendment to the Freedom Camping Bylaw 2015 (Akaroa), and Attachments

37

 

 


Council

12 July 2018

 

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Council

12 July 2018

 

Report from Regulatory Performance Committee  – 11 July 2018

 

8.        Proposed Replacement of the Alcohol Restrictions in Public Places Bylaw 2018

Reference:

18/651765

Presenter(s):

Evangeline Emerenciana, Policy Analyst
Ruth Littlewood, Senior Policy Analyst
Viv Wilson, Associate General Counsel

 

 

1.   Note

 

This report will be considered by the Regulatory Performance Committee on Wednesday 11 July.  The Committee’s recommendation to the Council will be circulated prior to the Council meeting on 12 July 2018.

 

The staff report and attachments are detailed below:

 

·       Staff Report

·       Attachment A:  Section 155 Report on the Proposed Replacement CCC Alcohol Restrictions Bylaw

·       Attachment B:  Statement of Proposal for the Proposed Replacement Alcohol Restrictions Bylaw

 

 

2.   Staff Recommendations

 

That the Regulatory Performance Committee recommend to the Council that it:

1.         Receive the attached section 155 report (refer to Attachment A) on the making of the proposed draft Christchurch City Council Alcohol Restrictions in Public Places Bylaw 2018 (proposed draft bylaw)refer to Attachment B.

2.         Resolve, in accordance with section 155 of the Local Government Act 2002, that the proposed draft bylaw:

a.         is the most appropriate way of addressing the perceived problem; and

b.         is the most appropriate form of bylaw (subject to changes made as a result of the special consultative procedure); and

c.         gives rise to some implications under the New Zealand Bill of Rights Act 1990 but that the proposed draft bylaw is not inconsistent with that Act (subject to changes made as a result of the special consultative procedure);

3.         Resolve, under section 147A(3) of the Local Government Act 2002 that the proposed draft bylaw (subject to any changes made as a result of the special consultative procedure) is of substantially the same effect to the Christchurch City Council Alcohol Restrictions in Public Places Bylaw 2009, and that it is satisfied that:

a.         the proposed draft bylaw can be justified as a reasonable limitation on people’s rights and freedoms; and

b.         a high level of crime or disorder (being crime or disorder caused or made worse by alcohol consumption in the area concerned) is likely to arise in Christchurch City if the proposed draft bylaw is not made; and

c.         the proposed draft bylaw is appropriate and proportionate in the light of that likely crime or disorder.

4.         Commence, in accordance with sections 83, 86, and 156 of the Local Government Act 2002, the Special Consultative Procedure in relation to the proposed draft bylaw;

5.         Resolve that the attached Statement of Proposal (which includes the proposed draft bylaw) (Attachment B) be adopted for consultation;

6.         Agree that a hearings panel be convened to receive and hear submissions on the proposed bylaw amendments, deliberate on those submissions, and report back recommendations to the Council on the final form of the bylaw.

 

3.   Recommendation to Council

 

The recommendation to the Council from the Regulatory Performance Committee will be confirmed following the Committee’s meeting on Wednesday 11 July 2018.

 

 

 

Attachments

No.

Title

Page

a

Staff Report on the Proposed Replacement Alcohol Restrictions in Public Places Bylaw - 11 July 2018

63

 

 


Council

12 July 2018

 

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Council

12 July 2018

 

Report from Regulatory Performance Committee  – 11 July 2018

 

9.        Proposed Changes to the Public Places Bylaw 2008

Reference:

18/651652

Presenter(s):

Libby Elvidge, Policy Analyst
Ruth Littlewood, Senior Policy Analyst

 

 

1.   Note

 

This report will be considered by the Regulatory Performance Committee on Wednesday 11 July.  The Committee’s recommendation to the Council will be circulated prior to the Council meeting on 12 July 2018.

 

The staff report and attachments are detailed below:

 

·    Staff Report

·    Attachment A:  Public Places Bylaw s155 report and clause by clause analysis

·    Attachment B:  Draft Public Places Bylaw 2018

·    Attachment C:  Statement of Proposal for Bylaw and Policy

·    Attachment D:  Code of Conduct for use of Speaker’s Corner

 

2.   Staff Recommendations

 

That the Regulatory Performance Committee recommend to Council that it:

1.         Note that:

a.         this report relates to the review of the Public Places Bylaw 2008;

b.         the review of the current bylaw has resulted in the development of a proposed bylaw: the Christchurch City Council Public Places Bylaw 2018;

c.         in order to complete the review, the Council needs to approve and consult the public on the proposed bylaw.

2.         Receive the attached section 155 analysis report (Attachment A).

3.         Note that on 22 March 2018 Council resolved that a bylaw is the most appropriate way of addressing the perceived problems relating to public places, in accordance with section 155(1) of the Local Government Act 2002, and that a bylaw is required to provide for reasonable controls to:

a.         protect health and safety;

b.         protect the public from nuisance; and

c.         provide for the regulation of trading in public places.

4.         Commence the Special Consultative Procedure in relation to the proposed bylaw (Attachment B) and notes that subject to any changes as a result of the consultation process the proposed bylaw meets the requirements of section 155 of the Act, in that:

a.         a bylaw is the most appropriate way of addressing the perceived problems; and

b.         the proposed bylaw (subject to the outcome of the consultation process) is the most appropriate form of bylaw; and

c.         the proposed bylaw gives rise to some implications under the New Zealand Bill of Rights Act 1990, but is not inconsistent with that Act.

5.         Adopt a Statement of Proposal (Attachment C) for consultation in accordance with section 83 of the Act; and

6.         Agree that a hearings panel be convened to receive and hear submissions on the proposed bylaw amendments, deliberate on those submissions, and report back recommendations to the Council on the final form of the bylaw.

 

3.   Recommendation to Council

 

The recommendation to the Council from the Regulatory Performance Committee will be confirmed following the Committee’s meeting on Wednesday 11 July 2018.

 

 

 

Attachments

No.

Title

Page

a

Staff Report on the Public Places Bylaw, and attachments

153

 

 


Council

12 July 2018

 

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Council

12 July 2018

 

Report from Regulatory Performance Committee  – 11 July 2018

 

10.    Review of the Trading and Events in Public Places Policy 2010

Reference:

18/651775

Presenter(s):

Libby Elvidge, Policy Analyst
Ruth Littlewood, Senior Policy Analyst

 

 

1.   Note

 

This report will be considered by the Regulatory Performance Committee on Wednesday 11 July.  The Committee’s recommendation to the Council will be circulated prior to the Council meeting on 12 July 2018.

 

The staff report and attachments are detailed below:

 

Staff Report

Attachment A:  Draft Trading and Events in Public Places Policy 2018

Attachment B:  Draft Code of Conduct for Street Performers

Attachment C:  Register of Permanent Mobile Food Stall Sites report attachment

 

2.   Staff Recommendations

 

That the Regulatory Performance Committee recommend to Council that it:

1.         Note that:

a.         this report relates to the review of the Christchurch City Council Trading and Events in Public Places Policy 2010 (the current policy);

b.         the review of the current policy has resulted in the development of a draft replacement policy: the Christchurch City Council Trading and Events in Public Places Policy 2018;

2.         Approve the draft replacement policy and consult the public on the draft policy.

3.         Agree that a hearings panel be convened to receive and hear submissions on the proposed replacement policy, deliberate on those submissions, and report back recommendations to the Council on the final form of the policy.

 

3.   Recommendation to Council

 

The recommendation to the Council from the Regulatory Performance Committee will be confirmed following the Committee’s meeting on Wednesday 11 July 2018.

 

 

 

Attachments

No.

Title

Page

a

Staff Report on the Review of the Trading and Events in Public Places Policy, and associated Attachments

188

 

 


Council

12 July 2018

 

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Council

12 July 2018

 

Report from Regulatory Performance Committee  – 11 July 2018

 

11.    Proposed Changes to the Brothels (Location and Commercial Sexual Services Signage) Bylaw 2013

Reference:

18/651184

Presenter(s):

Teena Crocker, Senior Policy Analyst
Judith Cheyne, Associate General Counsel

 

 

1.   Note

 

This report will be considered by the Regulatory Performance Committee on Wednesday 11 July.  The Committee’s recommendation to the Council will be circulated prior to the Council meeting on 12 July 2018.

 

The staff report and attachments are detailed below:

 

·    Staff Report

·    Attachment A:  Brothels Bylaw 2013 (revised 2018 version) maps included

·    Attachment B:  Brothels Bylaw 2013 – Review of existing bylaw, Section 155 analysis 2018

 

2.   Staff Recommendations

 

That the Regulatory Performance Committee recommend to the Council that it:

1.         Note that the Brothels (Location and Commercial Sexual Services Signage) Bylaw 2013 has been reviewed to meet statutory review requirements (in compliance with sections 158 and 160 of the Local Government Act 2002);

2.         Resolve that the proposed amendments to the bylaw meet the requirements of section 155 of the Local Government Act 2002, in that:

a.         a bylaw is the most appropriate way of addressing the perceived problems; and

b.         the proposed bylaw (subject to the outcome of the consultation process) is the most appropriate form of bylaw; and

c.         the proposed bylaw gives rise to some implications under the New Zealand Bill of Rights Act 1990, but is not inconsistent with that Act.

3.         Adopt the attached proposed amendments to the Brothels (Location and Commercial Sexual Services Signage) Bylaw 2013 for public consultation.

4.         Note that public consultation will be undertaken in accordance with the Local Government Act 2002 (sections 156 and 82).

5.         Agree that a hearings panel be convened to receive and hear submissions on the proposed bylaw amendments, deliberate on those submissions, and report back recommendations to the Council on the final form of the bylaw.

 

3.   Recommendation to Council

 

The recommendation to Council from the Regulatory Performance Committee will be confirmed following the Committee’s meeting on Wednesday 11 July 2018.

 

 

Attachments

No.

Title

Page

a

Staff Report on the Brothels Bylaw 2013, and Attachments

257

 

 


Council

12 July 2018

 

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Council

12 July 2018

 

Report from Regulatory Performance Committee  – 11 July 2018

 

12.    Proposed Changes to the Cemeteries Bylaw 2013

Reference:

18/651712

Presenter(s):

Ruth Littlewood, Senior Policy Analyst

 

 

1.   Note

 

This report will be considered by the Regulatory Performance Committee on Wednesday 11 July.  The Committee’s recommendation to the Council will be circulated prior to the Council meeting on 12 July 2018.

 

The staff report and attachments are detailed below:

 

·    Staff Report

·    Attachment A:  June 2018-S155 Review - Christchurch City Council Cemeteries Bylaw 2013

·    Attachment B:  Cemeteries Bylaw 2013 (amended)

·    Attachment C:  Cemeteries Bylaw 2013 incorporating proposed amendment – June 2018

 

2.   Staff Recommendations

 

That the Regulatory Performance Committee recommend to Council that it:

1.         Note that:

a.         this report relates to the review of the Cemeteries Bylaw 2013;

b.         the review of the current bylaw has resulted in the development of proposed amendments to the 2013 bylaw;

c.         in order to complete the review, the Council needs to approve and consult the public on the proposed bylaw amendments.

2.         Receive the attached section 155 analysis report (Attachment A).

3.         Note that on 22 March 2018 Council resolved that a bylaw is the most appropriate way of addressing the perceived problems relating to cemeteries, in accordance with section 155(1) of the Local Government Act 2002, and that a bylaw is required to provide for reasonable controls to:

a.         protect health and safety;

b.         protect the cemeteries; and

c.         provide for the regulation of activities in cemeteries.

4.         Commence the consultation process in relation to the proposed bylaw amendments (Attachment B) and note that subject to any changes as a result of the consultation process the proposed bylaw meets the requirements of section 155 of the Act, in that:

a.         a bylaw is the most appropriate way of addressing the perceived problems; and

b.         the proposed amended bylaw (subject to the outcome of the consultation process) is the most appropriate form of bylaw; and

c.         the proposed amended bylaw gives rise to some implications under the New Zealand Bill of Rights Act 1990, but is not inconsistent with that Act.

5.         Adopt a Statement of Proposal (Attachment C) for consultation; and

6.         Agree that a hearings panel be convened to receive and hear submissions on the proposed bylaw amendments, deliberate on those submissions, and report back recommendations to the Council on the final form of the bylaw.

 

 

 

3.   Recommendation to Council

 

The recommendation to the Council from the Regulatory Performance Committee will be confirmed following the Committee’s meeting on Wednesday 11 July 2018.

 

 

 

Attachments

No.

Title

Page

a

Staff Report on the Proposed Changes to the Cemeteries Bylaw 2013, and Attachments

293

 

 


Council

12 July 2018

 

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Council

12 July 2018

 

Report from Regulatory Performance Committee  – 11 July 2018

 

13.    Review of the Cemeteries Handbook 2013

Reference:

18/651753

Presenter(s):

Ruth Littlewood, Senior Policy Analyst

 

 

1.   Note

 

This report will be considered by the Regulatory Performance Committee on Wednesday 11 July.  The Committee’s recommendation to the Council will be circulated prior to the Council meeting on 12 July 2018.

 

The staff report and attachments are detailed below:

 

·    Staff Report

·    Attachment A:  Cemeteries Handbook July 2013 (word version)

 

2.   Staff Recommendations

 

That the Regulatory Performance Committee recommend to the Council that it:

1.         Note that:

a.         this report relates to the review of the Christchurch City Council Cemeteries Handbook 2013 (the current handbook);

b.         the review of the current handbook has resulted in the development of a draft replacement handbook: the Christchurch City Council Cemeteries handbook 2018;

2.         Approve the draft replacement handbook and consult the public on the draft handbook.

3.         Agree that a hearings panel be convened to receive and hear submissions on the proposed replacement Cemeteries Handbook, deliberate on those submissions, and report back recommendations to the Council on the final form of the Handbook.

 

 

3.   Recommendation to Council

 

The recommendation to the Council from the Regulatory Performance Committee will be confirmed following the Committee’s meeting on Wednesday 11 July 2018.

 

 

 

Attachments

No.

Title

Page

a

Staff Report on the Review of the Cemeteries Handbook 2013

314

 

 


Council

12 July 2018

 

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Council

12 July 2018

 

Report from Social, Community Development and Housing Committee  – 4 July 2018

 

14.    Hagley Park Reference Group Terms of Reference

Reference:

18/682712

Presenter(s):

Andrew Rutledge, Head of Parks

 

 

 

1.  Social, Community Development and Housing Committee Recommendation to Council

 

Part A

That the Council:

1.         Receive the information in the Hagley Park Reference Group report.

2.         Adopt the Terms of Reference for the Group.

 

 

Attachments

No.

Report Title

Page

1

Hagley Park Reference Group Terms of Reference

366

 

No.

Title

Page

a

Hagley Park Reference Group Terms of Reference 2018-06-15

367

 

 


Council

12 July 2018

 

 

Hagley Park Reference Group Terms of Reference

Reference:

18/606191

Presenter(s):

Andrew Rutledge Head of Parks

 

 

1.   Purpose of Report

1.1       The purpose of this report is for the Social, Community Development and Housing Committee to recommend to Council, adoption of the Term of Reference for the Hagley Park Reference Group.

2.   Staff Recommendations

That the Social, Community Development and Housing Committee:

1.         Receive the information in the Hagley Park Reference Group report.

2.         Recommend that Council adopt the Terms of Reference for the Group.

 

3.   Key Points

3.1       Early in 2018 Council instructed staff to establish a Hagley Park Reference Group in line with the adopted  Hagley Park Management Plan 2007 and the Social, Community Development and Housing Committee 28 February resolution requesting:

3.1.1   “that the Hagley Park Reference Group Terms of Reference be agreed with the Group and reported to the Committee for approval.”

3.2       Since then a group with representatives from key stakeholders have met and developed and finalised a terms of reference for the Group.

3.3       Council’s Legal Services Unit have advised that for the Group to take effect terms of Reference will need to be adopted by Council.

3.4       Following adoption representatives from the listed agencies will be confirmed and the group shall commence with immediate effect.

 

Attachments

No.

Title

Page

a 

Hagley Park Reference Group Terms of Reference 2018-06-15

 

 

 

Signatories

Author

Andrew Rutledge - Head of Parks

Approved By

Mary Richardson - General Manager Citizen and Community

 


Council

12 July 2018

 

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Council

12 July 2018

 

Report from Social, Community Development and Housing Committee  – 4 July 2018

 

15.    Christchurch Housing Initiative

Reference:

18/683719

Presenter(s):

Paul Cottam, Team Leader Policy

 

 

 

1.  Social, Community Development and Housing Committee Recommendation to Council

 

Part A

That the Council in relation to the Christchurch Housing Initiative:

1.              Seek a Trustee Company to act as a ‘Custodian’ of the Initiative’s funds in preference to a CCO as previously resolved by Council.

2.              Continue to utilise a Council Controlled Organisation to act as a ‘Custodian’ of the Initiative’s funds if a Trustee Company cannot be found.

 

 

Councillor Keown requested that his vote against the motion be recorded.

 

Attachments

No.

Report Title

Page

1

Christchurch Housing Initiative

372

 

 

 


Council

12 July 2018

 

 

Christchurch Housing Initiative

Reference:

18/586601

Presenter(s):

Paul Cottam, Team Leader Policy

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Social, Community Development and Housing Committee to recommend to Council that it now utilises a Trustee Company, rather than a Council Controlled Organisation as previously decided, as a ‘Custodian’ of the Christchurch Housing Initiative’s funds.

Origin of Report

1.2       This report is staff generated, although relates to Council resolution CNCL/2018/00047 ‘That the Council support giving effect to the Christchurch Housing Initiative by the utilising of a Council Controlled Organisation to act as a ‘Custodian’ of the Initiative’s funds’.

2.   Significance

2.1       The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

·        The level of significance was determined by the overall low impact on the Council of giving effect to the Agreement for Funding it signed with the Crown in relation to the Initiative.

·        The community engagement and consultation outlined in this report reflect the assessment.

 

3.   Staff Recommendations 

That the Social, Community Development and Housing Committee:

1.         Recommend to Council that in relation to the Christchurch Housing Initiative it:

a.         Seeks a Trustee Company to act as a ‘Custodian’ of the Initiative’s funds in preference to a CCO as previously resolved by Council.

b.         Continue to utilise a Council Controlled Organisation to act as a ‘Custodian’ of the Initiative’s funds if a Trustee Company cannot be found.

 

 

4.   Key Points

4.1       This report supports the Council's Long Term Plan (2015 - 2025):

·        Activity: Strategic Planning and  Policy

·     Level of Service: 17.0.1 Advice is provided to Council on high priority policy and planning issues that affect the City

4.2       The following feasible options have been considered:

·     Option 1 – Seek a Trustee Company to act as a ‘Custodian’ of the Christchurch Housing Initiative’s funds instead of a Council Controlled Organisation (preferred option).

·     Option 2 – Retain the utilising of a Council Controlled Organisation to act as a ‘Custodian’ of the Initiative’s funds.

4.3       Option Summary - Advantages and Disadvantages (Preferred Option)

·        The advantages of this option include:

·     Considerably less ongoing operational cost

·     A more conversant body with legal and financial duties, practices and obligations

·     A more experienced body when it comes to investing the funds of the Initiative

·        The disadvantages of this option include:

·     A Trustee Company may not wish to work alongside the chosen Provider

·     No scope for including other Council housing activities

 

5.   Context/Background

Using a CCO as Custodian of the Initiative’s Funds

5.1       In August 2017 the Council endorsed an Agreement for Funding between the Crown and the Council for the Christchurch Housing Initiative (the Initiative) to give effect to the Christchurch Housing Accord objective of establishing a shared equity affordable home ownership initiative, i.e. the Christchurch Housing Initiative (the ‘Initiative’).

5.2       The Council’s matching funds of $3.07 million with those of the Crown were considered as part of the 2018 Long Term Plan.  If the Council does not match or fully match the Crown’s contribution then their (unmatched) funding will need to be returned.

5.3       In March 2018 the Council decided to utilise a Council Controlled Organisation (CCO) as a ‘Custodian’ of the Initiative’s funds.  The CCO would act as a bare nominee to hold the Crown and Council contributions for the Initiative, and also to hold the second mortgages taken over the properties purchased by participants of the Initiative.

5.4       The CCO as Custodian would also be a party to the provider agreement with Council and the Provider, but would have a very limited role. The CCO Custodian would hold the assets of the Initiative and only act on instructions of the Provider/Council.

The Case for a Trustee Company as Custodian

5.5       Further consideration of the costs of utilising a CCO in relation to the size and scale of the Initiative have shown that it is disproportionately expensive to use a CCO compared to a Trustee Company.  These primarily relate to director’s fees, accounting fees, audit fees, and directors insurance, and are estimated to be $77,000 per year, likely to modestly rise with inflation thereafter.  Estimated costs for a Trustee Company are an annual fee of $7,500.  Establishment costs (e.g. legal fees) are assumed to be similar for each.

5.6       There are several further advantages in using a Trustee Company.  These include:

·        Likely to have precedents and practices for releasing funds and granting/discharging mortgages

·        Being conversant with legal duties and obligations

·        Experienced when it comes to investing the funds of the Initiative

·        Likely to provide a more consistent service regardless of changes in personnel

5.7       The main advantages of a CCO is that it would be Council owned and controlled, and that it would not need to be a single purpose vehicle, e.g. it could undertake other housing activities.  However, these are not considered to outweigh the advantages of a Trustee Company in terms of ongoing cost and relevant institutional experience.

5.8       A Trustee Company would still perform the same role as a CCO as Custodian, i.e. holder of the Initiative’s funds to disperse them upon instruction from the Provider.  Either approach has some similar characteristics such as not having any potential liabilities yet still has a secured position, and that the assets of the Initiative are ‘ring fenced’ both from the Initiative's Provider and from Council as a funder.  There are also no tax implications in either approach in relation to gains or losses that may be made on the loans to participating households

5.9       A three party Deed of Participation between the Council and both the Custodian and Provider will be entered into, identifying the duties and obligations of the Custodian and the Provider.  It is expected that the Custodian and the Provider will each want to review the Deed before signing up to it.  The Deed will be necessary regardless of what type of Custodian is used.

5.10    Tax issues are the same for either a CCO or a Trustee Company, e.g. the supply of financial services is exempt from GST, and the Council would be unable to claim input tax on any expenditure for the purchase of any goods and services used in the Initiative.

Custodian and Provider Selection Processes

5.11    If a Trustee Company is decided to be the preferred Custodian, then it is proposed to undertake a Request For Quote process as soon as practicable with the five professional trustee companies that have been established by statute.  A Request For Quote is expected to take three weeks.

5.12    Informal indications are that a Trustee Company is unlikely to commit to being a Custodian until it is known who the Provider is and in the eyes of a Trustee Company how credible they are.

5.13    The Provider will still be selected from a closed tender process with local registered Community Housing Providers.  Expected to take six weeks in total, this process is due to commence in June 2018, at approximately the same time as a decision on the Council’s contribution to the Initiative via the 2018 LTP is finalised. 

5.14    Potential Providers will be made aware that a Custodian is yet to be appointed, and will be provided with all relevant documentation including the Deed of Participation.  It is considered that the Provider is not likely to be concerned with what type of Custodian is used.

5.15    Should a Trustee Company not be found, or not wish to carry out the Custodian role in relation to the selected Provider, then it is proposed that a CCO undertake this duty.


 

6.   Option 1 - Seek a Trustee Company to act as a ‘Custodian’ of the Christchurch Housing Initiative’s funds (preferred)

Option Description

6.1       Utilise a Trustee Company as a ‘Custodian’ of the Christchurch Housing Initiative’s funds, to be identified via a Request For Quote.

Significance

6.2       The level of significance of this option is low consistent with section 2 of this report.

6.3       Engagement requirements for this level of significance are working with relevant stakeholders to implement the Initiative.

Impact on Mana Whenua

6.4       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

6.5       Community housing providers and potential modest income households are specifically affected by this option due to the possibility of affordable home ownership it presents.  Recent expressions of community views have found overall support for the Council to work with the Government, community groups, the private sector and other agencies and providers to increase the supply of affordable housing.

Alignment with Council Plans and Policies

6.6       This option is  with Council’s Plans and Policies, e.g. the Council’s Housing Policy

Financial Implications

6.7       Cost of Implementation - minor

6.8       Maintenance / Ongoing Costs - minor

6.9       Funding source – The fund was created with funding from the Crown and matching funding from Council which is being considered in the 2018 LTP. The costs of implementation and ongoing operating costs will be met from the fund.

Legal Implications

6.10    Obligations under a Deed of Participation between the Council and the Custodian (i.e. Trustee Company) and the Provider of the Initiative.  The wider contractual obligations are under the Agreement for Funding, e.g. the Crown and the Council funding is only used for the purposes of the Agreement, and obligations to repay the Crown’s funding if the Council does not match the Crown’s funding.

Risks and Mitigations

6.11    Risk of not finding a Trustee Company under a Request For Quote process.

·      Treatment: revert back to using a CCO as Custodian.

·      Residual risk rating: The rating of the risk is low.

Implementation

6.12    Implementation dependencies  - the Trustee Company is satisfied with who the Provider is as part of the operational structure for carrying out the Initiative

6.13    Implementation timeframe – August-September 2018

Option Summary - Advantages and Disadvantages

6.14    The advantages of the Trust Company option compared to Option Two include:

·     Considerably less ongoing operational cost

·     More conversant with legal and financial duties, practices and obligations

·     Experienced when it comes to investing the funds of the Initiative

6.15    The disadvantages of this option compared to Option Two include:

·     A Trustee Company may not wish to work alongside the chosen Provider

·     No scope for including other Council housing activities

7.   Option 2 – Retain the utilising of a CCO to act as a ‘Custodian’ of the Christchurch Housing Initiative’s funds

Option Description

7.1       Retain using a CCO as a ‘Custodian’ of the Christchurch Housing Initiative’s funds.

Significance

7.2       The level of significance of this option is low consistent with section 2 of this report.

7.3       Engagement requirements for this level of significance are working with relevant stakeholders to implement the Initiative.

Impact on Mana Whenua

7.4       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

7.5       Community housing providers and potential modest income households are specifically affected by this option due to the possibility of affordable home ownership it presents.  Recent expressions of community views have found overall support for the Council to work with the Government, community groups, the private sector and other agencies and providers to increase the supply of affordable housing.

Alignment with Council Plans and Policies

7.6       This option is  with Council’s Plans and Policies, e.g. the Council’s Housing Policy

Financial Implications

7.7       Cost of Implementation - minor

7.8       Maintenance / Ongoing Costs - minor

7.9       Funding source – The fund was created with funding from the Crown and matching funding from Council which is being considered in the 2018 LTP. The costs of implementation and ongoing operating costs will be met from the fund.

Legal Implications

7.10    Obligations under a Deed of Participation between the Council and the Custodian (i.e. CCO) and the Provider of the Initiative.  The wider contractual obligations are under the Agreement for Funding, e.g. the Crown and the Council funding is only used for the purposes of the Agreement, and obligations to repay the Crown’s funding if the Council does not match the Crown’s funding.

Risks and Mitigations

7.11    Time and cost to suitably develop a CCO, e.g. a Constitution and Statement of Intent

·     Treatment: Independent legal advice, recruiting of suitable Directors

·     Residual risk rating: The rating of the risk is low.

Implementation

7.12    Implementation dependencies - working in with a Provider to finalise the Deed of Participation.

7.13    Implementation timeframe – August-September 2018

Option Summary - Advantages and Disadvantages

7.14    The advantages of this option compared to Option One include:

·     A CCO would be Council owned and controlled

·     A CCO would not need to be a single purpose vehicle, e.g. could undertake other housing activities

7.15    The disadvantages of this option include:

·     Higher ongoing operational costs than a Trustee Company

·     Less institutional financial and legal experience

 

Attachments

There are no attachments to this report.

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Authors

Paul Cottam - Principal Advisor Social Policy

Emma Perry - Corporate Counsel

Approved By

Emma Davis - Acting Head of Strategic Policy

Brendan Anstiss - General Manager Strategy and Transformation

 


Council

12 July 2018

 

Report from Social, Community Development and Housing Committee  – 4 July 2018

 

16.    Proposed Review of International Relations Policy 2013 and Sister Cities Strategy 2000

Reference:

18/683934

Presenter(s):

Councillor Jimmy Chen, Chairperson

 

 

 

1.  International Relations Working Group Consideration

 

1.         The Council’s International Relations Policy (2013) and Sister Cities Strategy (2000) are due for review during the 2018/19 financial year.

2.         Consideration was given by the International Relations Working Group to the process for the proposed review of the 2013 International Relations Policy and 2000 Sister Cities Strategy and replacement by a consolidated International Relations Policy Framework.

3.         Feedback from the Working Group representatives was sought on the need for this work to develop a clear international vision for Christchurch’s international engagement.

4.         Discussion was held and the following suggestions were provided:

a.         the relevant current strategies to draw from;

b.         appropriate membership of the core group (as per the attachment of core group members);

c.         the need for strong facilitation to drive the process;

d.         appropriate consultation with the wider group, foreign partners (as per the attachment of wider group and foreign partners), and the community.

 

 

2.   International Relations Working Group Recommendation to Social, Community Development and Housing Committee

 

Part A

That the Social, Community Development and Housing Committee recommend to Council to:

1.         Note that a review of the International Relations Policy 2013 and Sister Cities Strategy 2000 is planned to take place during the 2018/19 financial year.

2.         Agree that the International Relations Policy 2013 and Sister Cities Strategy 2000 be reviewed and replaced by a consolidated International Relations Policy Framework.

3.         Direct the International Relations Working Group to develop the International Relations Policy Framework for consideration by the Social, Community Development and Housing Committee.

4.         Note that the Working Group may invite external stakeholders to provide input in development of the Policy Framework.  In this regard the Working Group will consider a preliminary list of stakeholders to be consulted.

5.         Request the International Relations Working Group to provide updates to the Committee on the Policy Framework development process.

 

 

 

3.  Social, Community Development and Housing Committee Consideration

 

1.            The Committee thanked Councillor Chen for presenting this report and for the work that has gone into the Strategy.

 

4.   Social, Community Development and Housing Committee Recommendation to Council

 

Part A

That Council:

1.         Note that a review of the International Relations Policy 2013 and Sister Cities Strategy 2000 is planned to take place during the 2018/19 financial year.

2.         Agree that the International Relations Policy 2013 and Sister Cities Strategy 2000 be reviewed and replaced by a consolidated International Relations Policy Framework.

3.         Direct the International Relations Working Group to develop the International Relations Policy Framework for consideration by the Council.

4.         Note that the Working Group may invite external stakeholders to provide input in development of the Policy Framework.  In this regard the Working Group will consider a preliminary list of stakeholders to be consulted.

5.         Request the International Relations Working Group to provide updates to the Committee on the Policy Framework development process.

6.         Agree that Ngai Tahu be recognised as a Strategic Partner.

 

 

Attachments

No.

Report Title

Page

1

Proposed Review of 2013 International Relations Policy and 2000 Sister Cities Strategy

 

 

No.

Title

Page

a

IRPF Preliminary Summary Project Plan

384

b

CIR - International Relations Policy Framework - Stakeholder List

385

 

 


Council

12 July 2018

 

 

Proposed Review of 2013 International Relations Policy and 2000 Sister Cities Strategy

Reference:

18/481968

Presenter(s):

Matt Nichols, Civic & International Relations Manager

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is to:

1.1.1   inform the International Relations Working Group of preliminary plans for the review of the Council’s 2013 International Relations Policy and Sister Cities Strategy 2000;

1.1.2   to seek the Group’s feedback on the preliminary plans;

1.1.3   to recommend to the Social, Community Development and Housing Committee that it note the review, and direct the Working Group to undertake the review.

Origin of Report

1.2       This report is staff generated.

2.   Significance

2.1       The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the low level of interest in the wider community and the preliminary nature of planning for this policy review.

2.1.2   The community engagement and consultation outlined in this report reflect the assessment.

 

3.   Staff Recommendations

That the International Relations Working Group:

1.         Agree that approval be sought for the 2013 International Relations Policy and 2000 Sister Cities Strategy to be reviewed and replaced by a consolidated International Relations Policy Framework.

 

2.         Recommend to the Social, Community Development and Housing Committee that it:

1.         Note that a review of the International Relations Policy 2013 and Sister Cities Strategy 2000 is planned to take place during the 2018/19 financial year.

2.         Agree that the International Relations Policy 2013 and Sister Cities Strategy 2000 be reviewed and replaced by a consolidated International Relations Policy Framework.

3.         Direct the International Relations Working Group to develop the International Relations Policy Framework for consideration by the Social, Community Development and Housing Committee.

4.         Note that the Working Group may invite external stakeholders to provide input in development of the Policy Framework.

Note: The International Relations Working Group will consider a preliminary list of stakeholders to be consulted.

5.         Request the International Relations Working Group provide updates to the Committee on the Policy Framework development process.

 

4.   Key Points

4.1       The Council’s International Relations Policy (2013) and Sister Cities Strategy (2000) are due for review during the 2018/19 financial year.

4.2       The Terms of Reference of the International Relations Working Group include providing strategic oversight and advice on the city’s international relations so it is proposed the Working Group review the Policy and Strategy as noted in 4.1 above.  Accordingly, the Working Group may invite external stakeholders to provide input into the review.

4.3       Staff have begun planning for the review in consultation with Murray Dickson who is Project Sponsor.  This report updates the International Relations Working Group on preliminary plans and seeks the Working Group’s feedback.  A summary project plan is included at Attachment A.

4.4       A preliminary list of stakeholders to be consulted during the review has been compiled for the Working Group to review – this is included at Attachment B.

 

5.   Context/Background

Context

5.1       The Council adopted a Sister Cities Strategy in 2000 and International Relations Policy in 2013.  Implementation of these policy documents is being led by the Civic and International Relations team, working with key stakeholders.

5.2       When the International Relations Policy was adopted in October 2013, those stakeholders included the Canterbury Earthquake Recovery Authority (CERA), Canterbury Development Corporation (CDC) and Christchurch and Canterbury Tourism (CCT).  Key policy documents cited in the review included the Central City Recovery Plan.

5.3       The policy environment has changed since 2013 and the Council’s International Relations Policy needs to be reviewed to take account of developments including the following:

5.3.1   Resilient Greater Christchurch Plan launched in 2016

5.3.2   Christchurch Visitor Strategy – Setting the Direction 2016

5.3.3   Canterbury International Education Strategy 2016

5.3.4   Christchurch Multicultural Strategy 2017-2021

5.3.5   Christchurch Economic Development Strategy 2017 (CEDS)

5.3.6   Canterbury Regional Economic Development Strategy 2017-2019 (CREDs)

5.3.7   Major Events Strategy - Ōtautahi Christchurch 2017

5.3.8   Antarctic Gateway Strategy 2018

5.3.9   Work underway on other new policy documents including the Council’s proposed Strategic Framework, due to be adopted in June 2018.

5.4       There have also been changes in the stakeholder environment, including in particular the establishment of ChristchurchNZ.  The Mayor has indicated she is eager for the Council’s international relations activities to reflect the new stakeholder and strategy environment.

Preliminary plans for the review

5.5       The 2013 International Relations Policy envisaged the development of agreements between the Council and other key stakeholders (including Council Controlled Organisations) to determine respective roles, responsibilities and expectations.  These agreements have not transpired.

5.6       The Christchurch Economic Development Strategy similarly recommended that the Council, ChristchurchNZ and the Canterbury Employers Chamber of Commerce develop a co-ordinated framework for Christchurch’s international engagement, identifying areas of focus and how to build relationships to achieve greater impact from combined investment.

5.7       Key stakeholders have advised the Civic and International Relations team that they are keen for closer co-ordination and alignment of our respective international work programmes.

5.8       The Events Policy Framework approved by the Council in December 2017 offers a useful precedent for a possible outcome from this review -  a high level international relations policy framework which sets out:

5.8.1   an updated vision for our international engagement

5.8.2   specific roles and responsibilities of the Council and key stakeholders

5.8.3   agreed work programme between key stakeholders.

 

 

Attachments

No.

Title

Page

a 

IRPF Preliminary Summary Project Plan

 

b 

CIR - International Relations Policy Framework - Stakeholder List

 

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Authors

Elizabeth Wilson - Senior Policy Analyst

Jack Chaney - Civic and International Relations Coordinator

Matthew Nichols - Manager Civic & International Relations

Approved By

Murray Dickson - Director of Office of Chief Executive

 


Council

12 July 2018

 

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Council

12 July 2018

 

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Council

12 July 2018

 

 

17.    Social, Community Development and Housing Committee Minutes - 4 July 2018

Reference:

18/687283

Presenter(s):

Sarah Drummond, Committee and Hearing Advisor

 

 

1.   Purpose of Report

The Social, Community Development and Housing Committee held a meeting on 4 July 2018 and is circulating the Minutes recorded to the Council for its information.

2.   Recommendation to Council

That the Council receives the Minutes from the Social, Community Development and Housing Committee meeting held 4 July 2018.

 

 

Attachments

No.

Title

Page

A

Minutes Social, Community Development and Housing Committee - 4 July 2018

388

 

 

Signatories

Author

Sarah Drummond - Committee and Hearings Advisor

  


Council

12 July 2018

 

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Council

12 July 2018

 

 

18.    Finance and Performance Committee Minutes - 4 July 2018

Reference:

18/679051

Presenter(s):

Aidan Kimberley, Committee Advisor

 

 

1.   Purpose of Report

The Finance and Performance Committee held a meeting on 4 July 2018 and is circulating the Minutes recorded to the Council for its information.

2.   Recommendation to Council

That the Council receives the Minutes from the Finance and Performance Committee meeting held 4 July 2018.

 

 

Attachments

No.

Title

Page

A

Minutes Finance and Performance Committee - 4 July 2018

394

 

 

Signatories

Author

Aidan Kimberley - Committee and Hearings Advisor

  


Council

12 July 2018

 

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Council

12 July 2018

 

 

19.    Audit and Risk Management Committee Minutes - 18 June 2018

Reference:

18/616541

Presenter(s):

Mark Saunders - Committee and Hearings Advisor

 

 

1.   Purpose of Report

The Audit and Risk Management Committee held a meeting on 18 June 2018 and is circulating the Minutes recorded to the Council for its information.

2.   Recommendation to Council

That the Council receives the Minutes from the Audit and Risk Management Committee meeting held 18 June 2018.

 

 

Attachments

No.

Title

Page

A

Minutes Audit and Risk Management Committee - 18 June 2018

398

 

 

Signatories

Author

Mark Saunders - Committee and Hearings Advisor

  


Council

12 July 2018

 

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Council

12 July 2018

 

 

20.    Strategic Capability Committee Minutes - 19 June 2018

Reference:

18/619570

Presenter(s):

Christopher Turner-Bullock, Committee Advisor

 

 

1.   Purpose of Report

The Strategic Capability Committee held a meeting on 19 June 2018 and is circulating the Minutes recorded to the Council for its information.

2.   Recommendation to Council

That the Council receives the Minutes from the Strategic Capability Committee meeting held 19 June 2018.

 

 

Attachments

No.

Title

Page

A

Minutes Strategic Capability Committee - 19 June 2018

402

 

 

Signatories

Author

Christopher Turner-Bullock - Committee Advisor

  


Council

12 July 2018

 

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Council

12 July 2018

 

Report from Innovation and Sustainable Development Committee  – 2 July 2018

 

21.    Enliven Places Projects Fund - Grant Approval - WHAKA Project 2

Reference:

18/668848

Presenter(s):

Brindi Joy, Transitional Projects Advisor

 

 

 

1.    Innovation and Sustainable Development Committee Recommendation to Council

 

Staff recommendation accepted without change.

Part A

That the Council:

1.         Approve a grant of $37,140 from the Enliven Places Projects Fund to contribute toward the operational and capital costs associated with WHAKA: Public Programmes and Exhibitions (WHAKA Project 2) to be sited at 33 – 35 London Street, Lyttelton.

 

 

Attachments

No.

Report Title

Page

1

Enliven Places Projects Fund - Grant Approval - WHAKA Project 2

406

 

 

 


Council

12 July 2018

 

 

Enliven Places Projects Fund - Grant Approval - WHAKA Project 2

Reference:

18/546500

Contact:

Brindi Joy

brindi.joy@ccc.govt.nz

941 8316

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Innovation and Sustainable Development Committee to seek Council approval for a grant of $37,140 from the Enliven Places Projects Fund to contribute toward the operational and capital costs of operating WHAKA: Public Programmes and Exhibitions Project (WHAKA Project 2).

1.2       This project will activate the vacant future Lyttelton Museum site at 33 - 35 London Street with a programme of public events and exhibition. The project actively engages the community in taonga from the Lyttelton Museum collection and artwork from local contemporary artists.

Origin of Report

1.3       Applications to the Enliven Places Projects Fund are considered by an interdisciplinary assessment panel (‘the Panel’) of Council staff and a representative of Life in Vacant Spaces Charitable Trust. Decisions over $15,000 require Council approval.

1.4       The current application, WHAKA: Public Programmes and Exhibitions (WHAKA Project 2), seeks funding of $37,140 to deliver a robust programme of activations until the end of the calendar year on a vacant site in Lyttelton.

2.   Significance

2.1       The recommendations in this report are of low significance in relation to assessment of criteria in the Christchurch City Council’s Significance and Engagement Policy. It is considered that there will be a localised positive impact in the communities in the city affected by this decision; the implementation of the Enliven Places Projects Fund is delivered through existing operational budgets; and no adverse environmental or cultural impacts have been identified by staff.

 

3.   Staff Recommendations

That the Innovation and Sustainable Development Committee endorse and recommend that the Council:

1.         Approve a grant of $37,140 from the Enliven Places Projects Fund to contribute toward the operational and capital costs associated with WHAKA: Public Programmes and Exhibitions (WHAKA Project 2) to be sited at 33 – 35 London Street, Lyttelton.

 

 

4.   Key Points

4.1       WHAKA: Public Programmes and Exhibitions (WHAKA Project 2) is a temporary project to engage Christchurch locals and visitors in a high quality, free public programme and exhibition series developed with support and collaboration from Te Hapū o Ngāti Wheke (Rāpaki Marae) on the vacant future Lyttelton Museum site at 33 - 35 London Street in Lyttelton. WHAKA Project 2 seeks funding from the Enliven Places Projects fund for $37,140.

4.2       WHAKA Project 1 received an Enliven Places Projects Fund grant of $14,800 in the 2017/2018 financial year to support both the operational and capital costs that included commissioning artworks from four Ngāi Tahu artists on themes of mahinga kai (food and natural resources) and manaakitanga (hospitality) to acknowledge the pre-colonial history of the area and welcome people back to the site alongside Matariki celebrations and the Lyttelton Harbour Festival of Lights in July 2018. WHAKA Project 1 also includes a series of hākari (feasts) serving traditional local Māori kai to the community on the site accompanied by video projections and storytelling evenings to engage the community with the mauri (life force) of the place.

4.3       The Panel reviewed the application for WHAKA Project 2 and recommends further funding in this financial year so the Project can continue activation on the site and the potential for added value, as reflected in paragraph 5.11 and 5.12.

 

5.   Context/Background

 

Enliven Places Projects Fund

5.1       The Transitional City Projects Fund was established in 2012 to support the recovery by lowering barriers and encouraging light-touch projects that help bring life back into the city while development and tenanting decisions are made. Projects take place in vacant spaces. The Fund is unique to Christchurch and represents one of the successful recovery and regeneration investments initiated by Council following the earthquakes.

5.2       The Fund name changed in May 2017 to the Enliven Places Projects Fund to reflect the shift from recovery and transition to regeneration.

5.3       Since 2014, the fund has seen a shift in applications away from small projects that require less funding ($0-$5k). Applicants are now delivering higher quality projects with greater community outcomes, so funding requests often reflect this ($5-$15k+).

5.4       A budget of $150,000 was allocated to the Fund in the 2017/2018 financial year. The available balance of the fund for allocation at the time of this report is $87,820.

5.5       The total funding allocation recommended in this report is $37,140. As a result of funding this application the remaining balance of the Fund will be $50,680 for the 2017/18 year. Six additional applications are currently under consideration by the Panel totalling a value of $45,787.

5.6       Since inception the fund has been well utilised with total annual expenditure of 90% of available funds since 2012, supporting projects that have included Juliet Arnott’s Resourceful Ōtautahi, a Pacifica artists’ performance series from CoCA; the Sit In by Adam McGrath, and many artists, urban farms and theatre.

5.7       The Fund’s legacy is a wide range of projects that individually and collectively encourage a culture of creativity, innovation, experimentation and volunteering. This in turn means a wide range of short and long term outcomes for community wellbeing, our sense of place and the local economy.

WHAKA Project 2

5.8       WHAKA Project 2 looks to the taonga in the Lyttelton Museum collection and offers a high quality free public programme of events, workshops and contemporary artistic responses to items in the Museum’s collection. The Project is being developed alongside local runanga, Lyttelton Museum and local artists and will be situated on the future Lyttelton Museum site at 33 - 35 London Street, Lyttelton. The Project will build a community of interest around the upcoming Lyttelton Museum build (scheduled for early 2019) and the objects held in the collection that have been in storage since the 2011 earthquakes. The application to the Enliven Places Projects Fund is for assistance with operational and capital costs.

5.9       Council granted $14,800 (28.1% of the total project value) in the 2017/2018 financial year for WHAKA Project 1 for operational and capital costs associated with commissioning artworks from four Ngāi Tahu artists, delivering four hākari (public feasts), site preparation and staff time. The Project will run late June – July 2018. The current application for WHAKA Project 2 identifies a need of $37,140 (48.7% of the application value) for continued activation of the site for the remainder of the calendar year. The applicant seeks funding for costs associated with site activation, public programme delivery, artists’ fees, equipment and staff time, digital technology, Eftpos capability, exhibition materials, opening costs and de-installation. Total Council contribution to projects on this site in the 2017/18 financial year would be $51,940 (40.3% of the total project value) if the current application was funded.

5.10    The current application is under consideration while WHAKA Project 1 is being delivered (end June – July 2018). WHAKA Project 2 is due to begin delivery in early August. The applicant seeks confirmation of financial support ahead of commencing WHAKA Project 2.

5.11    WHAKA Project 1 delivery begins in late June – July. This report is being submitted at this time for WHAKA 2 as the Project delivery is deliberately designed to begin in early August. The applicants seek a funding decision early, prior to the completion of WHAKA 1, to support project planning for WHAKA 2.  Reporting on the deliverables of WHAKA 1 will occur after July.

5.12    The Panel supports the application for WHAKA 2 and recommended funding to support the project’s programme delivered from August – December 2018. The Project will expand on Project 1’s activation of the site and will be delivered in two parts in partnership with the Lyttelton Museum and Te Hapū o Ngāti Wheke (Rāpaki Marae):

·   August: A free public programme of events including talks and workshops on four Sundays (range of activities on each day) in response to toanga from the Museum collection. Artefacts of significance will be made available via 3D and Virtual Reality.

·   August – December: A temporary, pop-up art gallery will be installed on site and will be open 4 days per week, 8 hours per day. Twenty-five contemporary artists with connection to Banks Peninsula and Whakaraupō (Lyttelton Harbour) will produce works in response to local taonga from the Museum’s collection in four, month-long exhibitions. Currently there is no gallery in Lyttelton although the town is known for its vibrant artistic community.

                Image result for lyttelton museum     

Figures 1 & 2: Left: The vacant 33 - 35 London Street. Right: An artist’s impression of WHAKA onsite. The outdoor artwork by Ngāi Tahu artists will be on display 24/7 and the gallery will be open August – December and staffed by experienced curators 32 hours per week.

Image result for lyttelton museum  Image result for lyttelton museum

Figures 3 & 4: Museum artefacts in storage in Wigram will be made available through 3D and
Virtual Reality during WHAKA. New artworks will also be created in response to items in the collection.

 

5.13    WHAKA is a precedent setting Project for the Enliven Places Projects Fund in two ways:

·        for the relationship that was developed between Te Hapū o Ngāti Wheke (Rāpaki Marae) and the applicants, the commitment to cultural protocol, and Te Hapū o Ngāti Wheke’s commitment to the Projects through its duration

·        for celebrating and showcasing Māori arts and enabling new works to be created by Ngāi Tahu artists

5.14    The Project also offers numerous opportunities for added value by:

·        trialling Virtual Reality in a museum setting and the opportunity to test the method as an effective one to make museum artefacts more accessible

·        gifting the Virtual Reality headsets to the Museum following Project completion which can then be used to take the toanga into other communities

·        supporting a relationship between contemporary artists and the Museum which demonstrates how artists can work with broader cultural institutions and allow the Museum to consider how arts projects may be incorporated into Museum projects and displays in the future

·        offering a space for artists who wish to run workshops on the site, which in turn adds another layer of activation to the site

5.15    The Panel noted the incorporation of tikanga is of value to this project as well as providing a space for art in the Lyttelton community. The Panel also noted that the programme meets the Enliven Places Projects Fund Terms of Reference and strongly aligns with the Lyttelton Master Plan and a number of actions within that Plan:

Lyttelton Master Plan

·        (E5) Funding options and temporary support

·        (M4) London Street public realm enhancements and public event opportunities

·        (C2) Investigation for and use of Council property to accommodate community and cultural activities

Lyttelton Master Plan Actions

·        (N5) Temporary landscapes

·        (N6) Local landscapes and heritage interpretation

·        (C7) Art in public spaces

5.16    While offering significant benefits to the community, WHAKA Project 2 also offers excellent return on Council investment. The total request for Project 2 ($37,140) to the Enliven Places Projects Fund represents 48.7% of the total estimated $76,274 to deliver the Project. Partnership is demonstrated with remaining requirements met through a mix of support from Project Lyttelton, the Lyttelton Museum, Lyttelton Engineering, a Creative Communities grant of $1,500 and the Council’s Rates Incentive for temporary projects in vacant spaces.

5.17    WHAKA Project 2 is co-led by Holly Cunningham and Sarah Amazinnia. Both have extensive experience with curating art exhibitions and events and are committed to supporting the arts and artists in Christchurch, and in this instance connecting the Museum and Māori artists.

5.18    Holly is the Project Curator with a background in Museum Management and has worked as a curator/manager for Tin Palace Arts Space and as a self-employed curator in the Harbour Basin.

5.19    Sarah is a Community Arts Advisor at the Christchurch City Council and will deliver this Project outside of her role and, if funded, a condition will be included in the Grant Funding Agreement to ensure this distinction.

33 - 35 London Street, Lyttelton

5.20    33 - 35 London Street, Lyttelton was acquired by the Council in 2008 for the purposes of a Service Centre.

5.21    The property has been vacant since 2011 as the buildings were substantially damaged in the earthquakes, and were subsequently removed.

5.22    Council initiated a new property disposal process in 2016, which would have included this site. Following an unsolicited proposal from the Lyttelton Historical Museum Society to acquire the land, the Council gave its support in principle.

5.23    On 13 April 2017 the Council resolved to gift 33 - 35 London Street, Lyttelton for nil value to the Lyttelton Historical Museum Society on the recommendation of the Banks Peninsula Community Board following public consultation.

5.24    The new museum will begin construction in January 2019.

 

Attachments

There are no attachments for this report.

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Brindi Joy - Transitional Projects Advisor

Approved By

Carolyn Ingles - Head of Urban Regeneration, Design and Heritage

Brendan Anstiss - General Manager Strategy and Transformation

 


Council

12 July 2018

 

 

22.    Innovation and Sustainable Development Committee Minutes - 2 July 2018

Reference:

18/668859

Presenter(s):

Christopher Turner-Bullock, Committee Advisor

 

 

1.   Purpose of Report

The Innovation and Sustainable Development Committee held a meeting on 2 July 2018 and is circulating the Minutes recorded to the Council for its information.

2.   Recommendation to Council

That the Council receives the Minutes from the Innovation and Sustainable Development Committee meeting held 2 July 2018.

 

 

Attachments

No.

Title

Page

A

Minutes Innovation and Sustainable Development Committee - 2 July 2018

414

 

 

Signatories

Author

Christopher Turner-Bullock - Committee Advisor

  


Council

12 July 2018

 

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Council

12 July 2018

 

 

23.    Long Term Plan Minutes of Meetings

Reference:

18/656244

Presenter(s):

 

 

 

1.   Purpose of Report

1.1       The Council held meetings to consider the Council’s Long Term Plan 2018-28 on 30 April, 1, 7, 8, 9, 12, 14, 15, 17, 19 and 22 May and 22 and 26 June 2018.  Minutes of these meetings are attached and are required to be confirmed as an accurate record of proceedings.

2.   Recommendation to Council

That the Council confirms the Minutes of the Long Term Plan meetings held 30 April, 1, 7, 8, 9, 12, 14, 15, 17, 19 and 22 May and 22 and 26 June 2018.

 

 

 

 

Attachments

No.

Title

Page

a

Minutes Long Term Plan 30 April 2018

420

b

Minutes Long Term Plan 7 May 2018

423

c

Minutes Long Term Plan 1 May 2018

427

d

Minutes Long Term Plan 8 May 2018

431

e

Minutes Long Term Plan 9 May 2018

435

f

Minutes Long Term Plan 12 May 2018

439

g

Minutes Long Term Plan 14 May 2018

442

h

Minutes Long Term Plan 15 May 2018

446

i

Minutes Long Term Plan 17 May 2018

450

j

Minutes Long Term Plan 19 May 2018

453

k

Minutes Long Term Plan 22 May 2018

457

l

Minutes Long Term Plan 22 and 26 June 2018

461

 

 

Signatories

Author

Elizabeth Hovell - Hearings Adviser

Approved By

Megan Pearce - Team Leader Hearings and Council Support

  


Council

12 July 2018

 

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Council

12 July 2018

 

 

24.    Canterbury Mayoral Forum mid-term review May 2018

Reference:

18/554179

Presenter(s):

Mayor Lianne Dalziel

 

 

1.   Purpose of Report

1.1       The purpose of this report is for the Council to be informed of the progress and achievements of the Canterbury Mayoral Forum during 2017 and 2018, summarised in the attached mid-term review.

2.   Staff Recommendations

That the Council:

1.         Receive the information in the Canterbury Mayoral Forum mid-term review report.

 

3.   Key Points

3.1       The Local Government Act 2002 requires local authorities to conclude a triennial agreement shortly after the local body elections setting out how they will work together over the three years until the next election.  In our region, this agreement is currently set out in the Canterbury Local Authorities Triennial Agreement 2017-19.

3.2       The Triennial Agreement mandates the work of the Canterbury Mayoral Forum and a mid-term review of progress against the Agreement is attached.  As Chair of the Forum, I have been closely involved in a number of initiatives carried out by the Forum, including advocating for our region with new Ministers late last year and in 2018 participating in discussions on immigration and international education policy.

 

 

Attachments

No.

Title

Page

a

Canterbury Mayoral Forum mid-term review May 2018

478

 

 

Signatories

Authors

Elizabeth Wilson - Senior Policy Analyst

Sarah Hemmingsen - Senior Advisor

Approved By

Ariana Smith - Chief of Staff

  


Council

12 July 2018

 

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12 July 2018

 

 

25.    Draft Submission of the Christchurch City Council on the Review of Insurance Contract Law

Reference:

18/622640

Presenter(s):

Adrian Seagar – Senior Insurance Specialist
Chris Gilbert – Special Counsel Commercial
Jenny Hughey – Principal Advisor Policy

 

 

1.   Purpose of Report

1.1       The purpose of this report is for the Council to approve its submission on the Review of Insurance Contract law.

 

2.   Staff Recommendations

That the Council:

1.         Approve the draft submission on the Review of Contract Insurance Law.

 

3.   Key Points

3.1       Insurance plays an important social and economic role in providing compensation for losses that consumers and businesses can face when an unexpected, harmful event occurs. Insurance also encourages innovation and supports productivity by transferring the risk of loss from one business to another. Having insurance also means that consumers and businesses have less need to hold reserve funds for dealing with emergencies, thereby freeing up money for more productive uses. 

3.2       Given the importance of insurance, it is in the public interest to ensure that insurance provides the compensation that it is intended and expected to provide. Insurance contract law is the law that governs insurance contracts and consists of various pieces of legislation and case law. There are six Acts governing insurance contracts in New Zealand (two of which date back to 1908) and numerous issues have been raised with this legislation.

3.3       The Ministry of Business, Innovation and Employment (MBIE) is reviewing New Zealand’s insurance contract law with input from the Financial Markets Authority (FMA), the Treasury, the Commerce Commission and the Reserve Bank of New Zealand. The terms of reference for the review are to:

·     Assess a number of discrete issues that have been raised with insurance contract law

·     Develop recommendations on any legislative changes needed to address those issues

·     Modernise New Zealand’s insurance contract law and consolidate it into one Act

 

3.4       The following issues are within the scope of the review, which covers all types of insurances as many of the issues are common across various insurance products.

·     The law is fragmented and would benefit from consolidation

·     disclosure obligations for policyholders and remedies for non-disclosure are seen as onerous

·     there are a range of technical issues that have been identified by the Law Commission and industry

·     the International Monetary Fund’s Financial Sector Assessment Programme has identified areas where there is inadequate conduct regulation of insurers and intermediaries

·     the precise scope of those terms defined to be not “unfair contract terms” under the Fair Trading Act 1986 may need to be considered and whether these could be moved to insurance specific legislation

·     some consumers may find it hard to find and compare prices and policies.

3.5       Legislation specifically included in the review is the Marine Insurance Act 1908, the Life Insurance Act 1908, the Law Reform Act 1936, the Insurance Law Reform Act 1977, the Insurance Law Reform Act 1985, and the Insurance Intermediaries Act 1994.

3.6       The review has been tightly scoped by MBIE so that progress can be made on the issues identified above. The following areas are out of scope for this review:

·     concerns about “underinsurance” – for instance, whether consumers are underestimating the level of cover needed under “sum-insured” home insurance policies

·     any competition issues related to the structure of insurance markets, such as the number and market share of insurance companies as these issues are the responsibility of the Commerce Commission

·     the prudential regulation of insurers which is being considered by the Reserve Bank in its review of the Insurance (Prudential Supervision) Act 2010

·     earthquake insurance as governed by the Earthquake Commission Act 1993 and accident compensation insurance as governed by the Accident Compensation Act 2001. Treasury has been reviewing the Earthquake Commission Act 1993 and an inquiry into EQC’s claims management process has recently been completed.

·     regulation of financial advisers and the dispute resolution regime in relation to insurance (considered in the 2017 review of the Financial Advisers Act 2008 and Financial Service Providers (Registration and Dispute Resolution) Act 2008).

 

3.7       Further details of the review, including the terms of reference, can be found at the following web link http://www.mbie.govt.nz/info-services/business/business-law/insurance-contract-law-review

3.8       A copy of the draft submission will be separately circulated for comment by Councillors prior to the Council meeting.

 

Attachments

No.

Title

Page

a  

Draft Submission on Review of Insurance Contract Law (Under Separate Cover prior to the meeting)

 

 

 

Signatories

Authors

Adrian Seagar - Senior Insurance Specialist

Chris Gilbert - Special Counsel Commercial

Jenny Hughey - Principal Advisor Policy

Approved By

Brendan Anstiss - General Manager Strategy and Transformation

  


Council

12 July 2018

 

 

26.    Draft Christchurch City Council Submission on the Zero Carbon Bill Discussion Document

Reference:

18/656126

Presenter(s):

Kevin Crutchley - Resource Efficiency Manager

 

 

1.   Purpose of Report

1.1       The purpose of this report is for the Council to approve a submission on the Zero Carbon Bill Discussion Document.

2.   Staff Recommendations

That the Council:

1.         Approve the attached submission on the Zero Carbon Bill Discussion Document.

2.         Decide if it wishes to appear in support of its submission, and if so, nominate a councillor or councillors to appear on behalf of the Council before the Select Committee.

 

3.   Key Points

3.1       The Minister for Climate Change has launched a six week public consultation (closing on 19 July 2018) on the Zero Carbon Bill Discussion Document. Following the closure of the current consultation the Government will consider the submissions and the Bill will be drafted (July-September 2018).  The Minister proposes to introduce the Bill to the House by October 2018 with select committee hearings on the Bill between October 2018 and March 2019.  The aim is to have a Zero Carbon Act in force in April 2019.

3.2       The Minister proposes that “The Bill puts a new target in legislation that gives us certainty about our long-term goals. It creates the institutions to help us get there and to hold us to account. It can also put in place the plans we need to respond to the growing impacts of climate change”.

3.3       The key questions that the Minister is seeking feedback on are included in the following publication: https://www.mfe.govt.nz/publications/climate-change/our-climate-your-say-consultation-zero-carbon-bill  

3.4       At a Council workshop on the 29 June 2018, Councillors and staff discussed the document (above); and the draft submission (attached) includes the feedback from Councillors.  The attached draft submission is now for Council’s consideration. 

 

 

 

Attachments

No.

Title

Page

a

Draft Christchurch City Council Submission on the Zero Carbon Bill Discussion Document 2018

491

 

 

Signatories

Author

Kevin Crutchley - Resource Efficiency Manager

Approved By

Emma Davis - Acting Head of Strategic Policy

Brendan Anstiss - General Manager Strategy and Transformation

  


Council

12 July 2018

 

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Council

12 July 2018

 

 

27.    Canterbury Earthquakes Symposium

Reference:

18/662761

Presenter(s):

Brendan Anstiss

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is to update the Council on the Canterbury Earthquakes Symposium being held on the 29th and 30th November 2018.

Origin of Report

1.2       This report is staff generated following the recent confirmation by the Mayor and Minister that the event will occur.

2.   Significance

2.1       The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the project being relatively low cost and not adversely affecting any particular group of residents.  While the event is invite only, it will be live streamed or made available online for the public to watch.    

 

3.   Staff Recommendations

That the Council:

1.         Notes this report which sets out the key points for the joint delivery of the Canterbury Earthquakes Symposium

 

4.   Key Points

4.1       In late 2017, the Mayor and Minister for Greater Christchurch Regeneration agreed in principle, to reinstate a lessons learned symposium to ensure that we understand, learn, and share the lessons from the recovery and regeneration of Christchurch following the 2010/11 earthquakes. This was subject to the symposium being a shared event (between the City and the Crown) that truly and honestly sought to learn from both our mistakes and our successes.  New Zealand is a country susceptible to natural and man-made hazards, and the Mayor and Minister wanted to ensure that future responses – regardless of where in New Zealand they may occur - would build on the successful aspects of our recovery, while avoiding the mistakes.   The purpose is to learn, not to ascribe blame.  

4.2       Following joint planning by City (including the Council, CDHB, ECan, Waimakariri Council and CNZ) and Crown officials (DPMC [including MCDEM]), confirmation of the Symposium and a small number of pre-symposium workshops, was made by the Mayor and Minister on 13 June 2018.  The Symposium is booked in for 29 and 30 November 2018.  It will be held at the University of Canterbury.  At this stage, five pre-symposium workshops will be held between August and November, allowing more detailed discussion, with report backs from the workshops being included in the Symposium event.

4.3       The project sponsors are the Chief Executives of the Christchurch City Council and Department of Prime Minister and Cabinet and the Vice Chancellor of the University of Canterbury.

4.4       Venues, planning and other associated logistics are being suitable resolved by a project team comprising DPMC, CCC, WDC, CDHB, ECan, CNZ & MCDEM.

4.5       Regular written briefings have been provided to the Mayor and Minister during the planning phase. 

4.6       The Mayor and Minister have agreed that the Symposium (and workshops) would be jointly delivered by DPMC and the Council. This will see costs shared equally between DPMC and CCC, including the contribution of staff time and other support (such as venues or facilitation for example).  A professional and welcoming event is planned, however, officials are equally conscious to ensure prudence in spending.  A preliminary budget of $217k for the two day Symposium, and four single day workshops, has been developed.  The major costs are for catering (lunch and tea breaks) during the events (no breakfasts or dinners are being provided), administrative and event organising support (including AV and at-cost venue hire), and travel and accommodation costs for invited keynote speakers only.  Officials are working hard to ensure costs are minimised for both the Council and Crown. 

5.   Context

5.1       Background

·   The recovery from the 2010 and 2011 Canterbury earthquakes has been a long and complex journey, but one that we now believe can provide much-needed insight into how we as New Zealanders can better prepare for and respond to any future event. 

·   On 29 and 30 November this year, in collaboration with the Department of the Prime Minister and Cabinet (DPMC), we will be hosting a symposium on the lessons learned from the Canterbury earthquakes at the University of Canterbury.

·   The purpose of the Symposium is to discuss and share lessons learned with approximately 250[1] people from throughout the country.  The target audience is those individuals (or agency representatives) who are likely to take a lead role in future recoveries, and who will be best able to ensure New Zealand is ready, more resilient and better prepared for recovery from future disasters.  Expected attendees will cover Local Government, Central Government, volunteer sector, community organisations, bespoke recovery organisations including community groups, Civil Defence, and business and insurance representatives.  Christchurch City and Greater Christchurch are expected to have a large number of attendees across all of the above sectors. 

·   The Symposium will be an invitation only event with a Canterbury and then national focus. This reflects the objective of assisting leaders for any future event and recovery.  To ensure the greatest possible coverage and availability of information all material is being pre-loaded onto the Symposium website (along with a large number of pre-existing lessons learned studies), and officials will either live-stream or record and make available, the full Symposium. 

5.2       Workshop and Symposium planning

·   Five pre-symposium workshops are expected to be delivered, likely focusing on Social Recovery; Mental Health and Wellbeing (both led by the CDHB); Business Recovery (led by the Canterbury Employers Chamber of Commerce); Recovery Leadership and Governance (lead to be confirmed); and possibly a workshop on Procurement Delivery Models or alternatively, Building Standards / Assessments and Quality Assurance.  Officials are working to confirm the interest in, and appropriate leadership of potential workshops. 

·   The workshops will occur prior to the Symposium and likely take the form of half day interactive sessions.  Each of the workshops will be facilitated by a lead agency, although full support is being provided by the project team.  Summarised feedback from each of the workshops will be a component of the Symposium. These workshops will allow more detailed consideration and debate about the lessons learned, with summarised reporting up to the Symposium event.

·   Requests for abstracts for the Symposium have been issued to academic and research institutions, Central and Local Government (including Civil Defence staff), and advertised on the Lessons Learned website.  We would welcome research and presentations from all sectors, including community groups. 

·   The Mayor and Minister have provided recent feedback on potential keynote speakers for both the workshops and the Symposium.  We are seeking keynote speakers who can genuinely share lessons learned (not just report on what happened). 

·   A draft run sheet for the Symposium has been produced and once decisions are made on invited keynote speakers, and abstracts for presentation selected, this will be populated and finalised.

·   Planning is also underway for ancillary city events to occur at the same time as the Symposium – this will be similar to the LGNZ events with tours focused on key recovery issues.

·   Finally, officials are also working on opportunities for public and non-traditional input into the events.  Options include a parallel “un-conference” or open space drop-in event.  

5.3       Budget

·   The Mayor and Minister have agreed that the Symposium (and workshops) would be jointly delivered by DPMC and the Council, and the project team have worked to develop a joint budget.  The main costs for the Symposium and workshops are venue hire, in-event catering, AV equipment, and the engagement of the conference organisers, Conference Innovators.  Conference Innovators are also delivering the LGNZ conference and will ensure that a professional conference experience is provided.  

·   Council costs will be split across the 2018 and 2019 financial years and will be funded out of the Strategy and Transformation group opex budget for recovery planning.  Through reprioritisation and efficiencies, no additional funding is required and this opex expenditure is within existing delegations. 

·   As the Symposium and workshop events are invitation only, no charge for attendance will be applied.  Attendees will cover their own travel and accommodation costs.

5.4       Reporting

·    Regularly and joint reporting has and will continue to be provided to the Mayor and Minister.  A further formal report to Council will be provided closer in time to the Symposium event and officials will continue to provide relevant information to Elected Members as requested.  

 

 

Attachments

There are no attachments to this report.

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Mike Gillooly - Chief Resilience Officer

Approved By

Brendan Anstiss - General Manager Strategy and Transformation

  


Council

12 July 2018

 

 

28.    Vbase Ltd - Transition plan

Reference:

18/637820

Presenter(s):

Linda Gibb

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Council to note tasks and timing for completing the transition of the current Vbase Ltd into two Council-controlled organisations (CCOs).

Origin of Report

1.2       This report is staff generated to meet Resolution 6 of the report entitled Vbase Future Direction considered by Council on 28 June 2018 (refer CNCN/2018/00001) to: Develop and report back to Council on a transitional plan by 12 July 2018. 

2.   Significance

2.1       The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.  The level of significance was determined by assessing the extent to which the decisions may have an impact on the community.

 

3.   Staff Recommendations

That the Council:

1.         Notes the summary transitional plan for separating the current Vbase facilities’ ownership and event management activities into two Council-controlled organisations;

 

4.   Key Points

4.1       At its meeting on 28 June 2018, the Council confirmed its intent to separate Vbase’s facilities’ ownership (asset management) from event operations (attraction, hosting and venue management) (CNCL/2018/00001 refers).  Resolution 6 required Council staff to develop and report back to Council on a transitional plan by 12 July.

4.2       The key deliverables, and expected timing to establish the new CCOs are set out in summary form in the table on the following page.  As work progresses, and milestones are achieved, staff will report to Councillors, and seek decisions and guidance where required.


 

 

Vbase restructuring – Transition plan

 

 

CCO

Deliverables July/August

Deliverables September/October

Future Deliverables  November – January

Facilities’ Co

Strategy

Confirm strategic objectives.

Identification of preferred delivery option.

Functions, staff, corporate office requirements.

 

Financial

Confirm forecast costs, revenues and projected profitability.

 

Legal

Constitution.

Letter of Shareholders’ Expectations.

Board appointments.

Corporate operating requirements.

Asset/contract transfers between entities.

 

Establishment

Appoint directors.

Statement of Intent.

Asset management plans.

 

 

 

 

Events’ Co

Strategy

Confirm strategic objectives.

Business outlook based on market indicators and expert advice if necessary.

 

Financial

Review and confirm forecast costs, revenues and projected profitability.

Identify options for, and implications of the company delivering non-commercial (social) outputs on behalf of the community.

 

Legal

Constitution.

Letter of Shareholders’ Expectations.

Board appointments.

Asset/contract transfers between entities.

 

Establishment

Appoint directors.

Statement of Intent.

 

Whole of project - stakeholder engagement

As required for all stakeholders, including community consultation and media.

 

 


Council

12 July 2018

 

 

 

 

Attachments

There are no attachments for this report.

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Linda Gibb - Performance Monitoring Advisor

Approved By

Len Van Hout - Manager External Reporting & Governance

Mary Richardson - General Manager Citizen and Community

  


Council

12 July 2018

 

 

29.    Outreach worker - Capital Endowment Fund

Reference:

18/683672

Presenter(s):

Mary Richardson

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is to recommend to the Council that it provides a grant from the Capital Endowment Fund to support an outreach service to work with those living and begging on the streets.   

Origin of Report

1.2       This report was requested by Councillor Galloway, Chair of Safer Christchurch, on behalf of the stakeholder forum.

2.   Significance

2.1       The decision in this report is low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined with reference to the Significance and Engagement Policy.

2.1.2   The community engagement and consultation outlined in this report reflect the assessment.

 

3.   Staff Recommendations

That the Council:

1.         Fund $70,000 from the Capital Endowment Fund to support the additional social-work outreach services hosted by the Christchurch City Mission for 12 months.

2.         Note that on 10 May 2018, the Council agreed to utilise all income from the Capital Endowment Fund for the three years 2018/19 to 2020/21.

3.         Agree that due to the decision 10 May 2018 to utilise all the income in the Capital Endowment Fund that the Council will waiver the process of only allocating fund as part of the annual plan process and after six months.

 

4.   Key Points

4.1       There has been an increase in the number of people street begging or sleeping rough in the central city and suburban surrounds.  Many of these people have high and complex needs.

4.2       Council has received calls from the public and central city businesses raising concerns about these people’s activities.

4.3       In response to this growing concern, Council convened a stakeholder forum to focus on a range of solutions.  This forum was hosted and lead Councillor Galloway and included Councillors Clearwater, Livingstone and Swiggs.  It included representatives from the Central City Business Association, City Mission, Drug Arm, Te Putahitanga, Work and Income, Police, Durham Street Parish, Mental Health Resource and Education Centre, Prisoners Aid and Rehabilitation.  Agencies, such as Otautahi Housing Trust and Pegasus Health, have also been involved.

4.4       This multiagency group met on several occasion to scope the issue and identify possible solutions.  It identified regulatory and non-responses.  Council enforcement staff have been working closely with the Police on regulatory responses. The Police have a dedicated team in the central city and will be increasing their foot patrols.  They will be committing more officers to the central city within the next three to six months to help address the issues. 

4.5       Another key response identified by the group was an outreach service.  This is not a service that Council is equipped to provide.  People living or begging on the streets need a lot of support to become healthy, deal with their issues, and maintain stable accommodation.  Often, they are experiencing multiple complex issues.

4.6       The Christchurch City Mission has agreed to partner with Council on this response.  The Mission will host two outreach social workers and will fund one of these roles.  These outreach social workers will walk the streets, making contact with people sleeping rough or begging on the street.  The team will support people to access services and benefit entitlements.  They will help them to find day programmes and refer them to other services and support programmes.  The workers will work with other social service agencies to provide appropriate support.  This service will complement and refer to the Housing First initiative.

4.7       It is proposed that Council contributes $70,000 toward this programme from the Capital Endowment Fund.  The Mission will make a similar contribution.

4.8       This work will coordinate with the additional work the Police are doing regarding community safety.

5.   Capital Endowment Fund Allocation

5.1       The Council agreed at its meeting on Thursday 12 April 2018 that all consideration of projects or activities to be funded by the Capital Endowment fund must include:

5.1.1   An assessment of the proposal against the agreed assessment criteria for the category of funding to be drawn from; and

5.1.2   A clear statement about the effect of the proposed funding on the balance of funds for the category to be drawn from for the period funded.

5.2       The assessment criteria for proposals in the category of Civic and community projects and activities are as follows:

5.2.1   Evidence that the proposal is for a specific project or activity of projects;

5.2.2   Evidence that the project demonstrates a benefit for the City of Christchurch, or its citizens, or for a community of people living in Christchurch; and

5.2.3   Evidence that the benefits will be experienced now and in the future.

 


 

Assessment of Outreach Social-work Service

 

5.3       This service would be funded under the Civic and community projects and activities category:

Criteria

Assessment

Comment

A specific project or activity of projects

ü

Outreach service to work with people living or begging on the streets.

The service will collaborate with other service providers, Police and Council.

Benefit for the City of Christchurch, or its citizens, or for a community of people living in Christchurch

ü

Will help support those how are on the streets.

Will also help provide a sense of safety and security for members on the public who are in the central city and feel intimidated.

Benefits will be experienced now and in the future

ü

Increase health and wellbeing for those on the street.

Increase sense of safety for the public.

 

5.4       Council agreed (12 April 2018) that proposals requesting financial support from the Capital Endowment Fund would considered by the Council as part of the annual plan process and after six months if there are unallocated funds available in the current financial year.  At the time of making that decision the Fund was fully committed for the next three years.

5.5       On 10 May 2018 the Council resolved to utilise all income from the Capital Endowment Fund for the three years 2018/19 to 2020/21, i.e. not use part of the income to inflation protect the fund in this period.  No decision was made regarding the timing for the distribution of this additional income.  There was limited time between this decision and the adoption of the Long Term Plan (LTP) to fully consider the allocation of funds as part of that process.  It was unclear if the additional funding was to have the same allocation timing.

5.6       Section 80 of the Local Government Act allows councils to make decisions that are inconsistent with a policy adopted if the Council identifies the inconsistency; the reasons for the inconsistency; and any intention amend the policy to accommodate the decision.

5.7       This report suggests that the Annual Plan process and after six months timing could be waivered in this situation due to the fact that:

5.7.1   No decision was made regarding the timing for the distribution of this additional income at the 10 May 2018 meeting and therefore it was unclear if the Council intended that the additional funding was to use the same allocation timing.

5.7.2   There was limited time between this decision and the adoption of the LTP to fully consider the allocation of funds as part of that process. 

5.7.3   This situation is critical at this point and cannot wait for six months.

 

Allocation Breakdown if this is funded

 

5.8       Allocation should meet the 60/40 category split the Council reaffirmed at the 12 April 2018 Council meeting.  The report on 10 May noted that “currently all allocations from the fund are in the innovation, economic development and environment category with none in the civic and community category, which does not align with the council resolution of a 60/40 split.  Making the inflation protection available for allocation would address this over the next three years if the majority of the funds were allocated to civic and community projects.”

 

 

 

Attachments

There are no attachments to this report.

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Mary Richardson - General Manager Citizen and Community

Approved By

Mary Richardson - General Manager Citizen and Community

   

 


Council

12 July 2018

 

 

30.  Resolution to Exclude the Public

Section 48, Local Government Official Information and Meetings Act 1987.

 

I move that the public be excluded from the following parts of the proceedings of this meeting, namely items listed overleaf.

 

Reason for passing this resolution: good reason to withhold exists under section 7.

Specific grounds under section 48(1) for the passing of this resolution: Section 48(1)(a)

 

Note

 

Section 48(4) of the Local Government Official Information and Meetings Act 1987 provides as follows:

 

“(4)     Every resolution to exclude the public shall be put at a time when the meeting is open to the public, and the text of that resolution (or copies thereof):

 

             (a)       Shall be available to any member of the public who is present; and

             (b)       Shall form part of the minutes of the local authority.”

 

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows:


Council

12 July 2018

 

 

 

ITEM NO.

GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED

SECTION

SUBCLAUSE AND REASON UNDER THE ACT

PLAIN ENGLISH REASON

WHEN REPORTS CAN BE RELEASED

31

Public Excluded Council Minutes - 28 June 2018

 

 

Refer to the previous public excluded reason in the agendas for these meetings.

 

32

Public Excluded Council Minutes - 5 July 2018

 

 

Refer to the previous public excluded reason in the agendas for these meetings.

 

33

Carey Street Redevelopment (LURP Exemplar) Update Report to Council

s7(2)(b)(ii), s7(2)(h), s7(2)(i)

Prejudice Commercial Position, Commercial Activities, Conduct Negotiations

To protect the Councils commercial position if the project returns to market

The Chief Executive will direct the report and any minutes to be released to the Council website. Once the Council has considered and made its decision in respect of any recommendations.

34

Andrews Crescent Redevelopment (LURP Exemplar) Update Report to Council

s7(2)(b)(ii), s7(2)(h), s7(2)(i)

Prejudice Commercial Position, Commercial Activities, Conduct Negotiations

To protect any commercial position if project returns to market

The Chief Executive will direct the report and any minutes to be released to the Council website. Once the Council has considered and made its decision in respect of any recommendations.

35

Financing Option, New Social Housing

s7(2)(g)

Maintain Legal Professional Privilege

This report contains legal advice that should remain confidential until Council has had a chance to consider its position on the advice

A decision by Council

36

Public Excluded Social, Community Development and Housing Committee Minutes - 4 July 2018

 

 

Refer to the previous public excluded reason in the agendas for these meetings.

 

37

Provision of Infrastructure as a Service (IaaS) IT Services

s7(2)(h), s7(2)(i)

Commercial Activities, Conduct Negotiations

Contains confidential information that if release will compromise the Council's ability to a) complete the procurement process and b) once contract for the services is entered into, hinder the ability for the services to be delivered.

A redacted version of the report will be made publicly available once new supply arrangements are entered into by the Council.

38

Rod Donald Banks Peninsula Trust - Appointment of Trustees

s7(2)(i)

Conduct Negotiations

To enable discussions to be held regarding the appointment terms and conditions without undue interference of third parties

After the Rod Donald Banks Peninsula Trust has announced the new appointments

39

Public Excluded Finance and Performance Committee Minutes - 4 July 2018

 

 

Refer to the previous public excluded reason in the agendas for these meetings.

 

40

Public Excluded Audit and Risk Management Committee Minutes - 18 June 2018

 

 

Refer to the previous public excluded reason in the agendas for these meetings.

 

41

Innovation and Sustainability Fund

s6(a)

Maintenance of the law

Points to be discussed are commercially sensitive

Once there is no longer any commercial sensitivity relating to any of the applications

42

Public Excluded Innovation and Sustainable Development Committee Minutes - 2 July 2018

 

 

Refer to the previous public excluded reason in the agendas for these meetings.

 

43

South New Brighton Earthquake Related Issues and Options

s7(2)(a), s7(2)(i)

Protection of Privacy of Natural Persons, Conduct Negotiations

To enable discussions with affected landowners

Timed for release with relevant phase in the engagement plan for the Southshore and South New Brighton Regeneration Strategy.

44

Public Excluded Strategic Capability Committee Minutes - 19 June 2018

 

 

Refer to the previous public excluded reason in the agendas for these meetings.

 

 

 



[1] 250 is the approximate and reasonable conference venue limit (plus other ancillary support staff).