Social, Community Development and Housing Committee

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Social, Community Development and Housing Committee will be held on:

 

Date:                                     Wednesday 6 June 2018

Time:                                    1.30pm

Venue:                                 Council Chamber, Level 2, Civic Offices,
53 Hereford Street, Christchurch

 

 

Membership

Chairperson

Deputy Chairperson

Members

Councillor Phil Clearwater

Councillor Glenn Livingstone

Councillor Jimmy Chen

Councillor Anne Galloway

Councillor Yani Johanson

Councillor Aaron Keown

Councillor Tim Scandrett

 

 

31 May 2018

 

 

 

Principal Advisor

Mary Richardson

General Manager Citizen & Community

Tel: 941 8999

 

Sarah Drummond

Committee and Hearings Advisor

941 6262

sarah.drummond@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
https://www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Social, Community Development and Housing Committee

06 June 2018

 

Social, Community Development and Housing Committee - Terms of Reference

 

Chair

Councillor Clearwater

Membership

Councillor Livingstone (Deputy Chair), Councillor Chen, Councillor Galloway, Councillor Keown, Councillor Johanson, Councillor Scandrett

Quorum

Half of the members if the number of members (including vacancies) is even, or a majority of members if the number of members (including vacancies) is odd.

Meeting Cycle

Monthly

Reports To

Council

 

Responsibilities

The focus of the Social, Community Development and Housing Committee is matters relating to social and community wellbeing.

 

The Committee:

·      Promotes active citizenship, community participation and community partnerships

·      Seeks to address cultural, social and economic disadvantage and  promote equity for all citizens

·      Works in partnerships with key agencies, organisations and communities of place, identity and interest

·      Is innovative and creative in the ways it contributes to social and community wellbeing

 

The Social, Community Development and Housing Committte considers and reports to Council on issues and activites relating to:

·      Arts  and culture including the Art Gallery

·      Heritage protection

·      Housing across the continuum of social, affordable and market housing, including innovative housing solutions that will increase the supply of affordable housing

·      Libraries (including community volunteer libraries)

·      Museums

·      Sports, recreation and leisure services and facilities

·      Parks (sports, local, metropolitan and regional), gardens, cemeteries, open spaces and the public realm

·      Community facilities and assets

·      Public Health and health in all policies

·      Community safety and crime prevention, including family violence

·      Civil defence and rural fire management including disaster planning and local community resilience plans

·      Community events, programmes and activities

·      Community development and  support, including grants and sponsorships

·      Citizen services

·      Community engagement and participation

·      Civic and International Relations

·      Communities of place, identity and interest.

 

Delegations

 

The Council delegates to the Social, Community Development and Housing Committee authority to:

§  Approve Heritage Incentive Grant applications up to a value of $150,000.

§  Approve extensions of up to two years for the uptake of Heritage Incentive Grants.

 

The Committee delegates to the following subcommittees or working groups the responsibility to consider and report back to the Committee:

·      Safer Communities Council for matters relating to Safety and Crime Prevention, including Family Violence 

·      Housing Subcommittee for matters relating to housing as stated in its terms of reference

·      Multicultural Subcommittee for matters relating to the Multicultural Strategy

·      International Relations Working Group on matters relating to international relations

 

 


Social, Community Development and Housing Committee

06 June 2018

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

TABLE OF CONTENTS

 

C       1.       Apologies.......................................................................................................................... 5

B       2.       Declarations of Interest................................................................................................... 5

C       3.       Confirmation of Previous Minutes................................................................................. 5

B       4.       Public Forum.................................................................................................................... 5

B       5.       Deputations by Appointment........................................................................................ 5

B       6.       Presentation of Petitions................................................................................................ 5

STAFF REPORTS

A       7.       Voluntary Smokefree Outdoor Dining in Council-licenced Footpath Areas............ 13

B       8.       Christchurch Alcohol Action Plan- Implementation.................................................. 23

B       9.       Community Facilities Rebuild Monthly Update June 2018........................................ 31

B       10.     Capital Delivery Major Facilities Elected Member Updates & Tūranga, Central Library Project Brief................................................................................................................... 63

C       11.     Approval of Extension of time for a Central City Landmark Heritage Grant for McLean's Mansion 387 Manchester Street.................................................................................. 75   

 

 


Social, Community Development and Housing Committee

06 June 2018

 

 

1.   Apologies

At the close of the agenda no apologies had been received.

2.   Declarations of Interest

Members are reminded of the need to be vigilant and to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3.   Confirmation of Previous Minutes

That the minutes of the Social, Community Development and Housing Committee meeting held on Wednesday, 4 April 2018  be confirmed (refer page 6).

4.   Public Forum

A period of up to 30 minutes may be available for people to speak for up to five minutes on any issue that is not the subject of a separate hearings process.

5.   Deputations by Appointment

There were no deputations by appointment at the time the agenda was prepared. 

6.   Petitions

There were no petitions received at the time the agenda was prepared.


Social, Community Development and Housing Committee

06 June 2018

 

 

 

Social, Community Development and Housing Committee

Open Minutes

 

 

Date:                                     Wednesday 4 April 2018

Time:                                    1.33pm

Venue:                                 Council Chamber, Level 2, Civic Offices,
53 Hereford Street, Christchurch

 

 

Present

Chairperson

Deputy Chairperson

Members

Councillor Phil Clearwater

Councillor Glenn Livingstone

Councillor Jimmy Chen

Councillor Anne Galloway – departed at 3.46pm

Councillor Yani Johanson - departed at 3.43pm

Councillor Aaron Keown – arrived at 1.46pm

 

 

3 April 2018

 

 

 

Principal Advisor

Mary Richardson

General Manager Citizen & Community

Tel: 941 8999

 

Liz Ryley

Committee Advisor

941 8153

liz.ryley@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

 

The agenda was dealt with in the following order.

 

1.   Apologies

 

Committee Resolved SOC/2018/00023

It was resolved on the motion of Councillor Glenn Livingstone, seconded by Councillor Jimmy Chen that apologies for absence from Councillor Tim Scandrett, and for lateness from Councillor Aaron Keown, be accepted.

Councillor Livingstone/Councillor Chen                                                                                                              Carried

 

2.   Declarations of Interest

Part B

At the commencement of the Public Excluded section of the agenda, Councillor Keown declared an interest in Item 15.

3.   Confirmation of Previous Minutes

Part C

Committee Resolved SOC/2018/00024

Committee Decision

That the minutes of the Social, Community Development and Housing Committee meeting held on Wednesday, 28 February 2018 be confirmed.

Councillor Livingstone/Councillor Chen                                                                                                              Carried

4.   Public Forum

Part B

There were no public forum presentations.

5.   Deputations by Appointment

Part B

5.1      

E-Cigarettes/Vaping and Smokefree Public Places Policies

Martin Witt, Cancer Society CWC and Heather Kimber, Community and Public Health, updated the Committee with a power point presentation on E-Cigarettes/Vaping and Smokefree Public Places Policies, and responded to queries from the Councillors.

Councillor Keown arrived at 1.46pm.

Committee Resolved SOC/2018/00025

Part C

That the Social, Community Development and Housing Committee request staff advice on extending Council’s Smokefree Policy to include E-Cigarettes and Vaping.

Councillor Livingstone/Councillor Galloway                                                                          Carried unanimously

 

6.   Presentation of Petitions

Part B

There was no presentation of petitions.

 

 

7.   Multicultural Subcommittee Minutes - 23 February 2018

 

Committee Resolved SOC/2018/00026

That the Social, Community Development and Housing Committee receives the Minutes from the Multicultural Subcommittee meeting held 23 February 2018.

Councillor Chen/Councillor Galloway                                                                                                                  Carried

 

8.   Approval of a Conservation Covenant Consent for the Property at 14 Wise Street, Addington, Christchurch

 

Committee Decided SOC/2018/00027

Part A

That the Social, Community Development and Housing Committee recommend that Council:

3.1          Approve a Conservation Covenant Consent for the subdivision of the property at 14 Wise Street, Christchurch as covered by RMA/2018/90 and RMA/2018/95.

Councillor Galloway/Councillor Chen                                                                                                                  Carried

 

 

9.   Funding for Housing First Programme

 

Committee Comment

1.         The report on Funding for Housing First Programme was separately circulated.

2.         Discussion was held about the funding sources contained in the report.

 

Staff Recommendations

That the Social, Community Development and Housing Committee:

1.         Support an application to the Community Resilience and Partnership Fund for $200,000 per year for three years.

2.         Note that the proposed Community Connections Programme aligns closely with purposes and objectives of the Community Resilience and Partnerships Fund, and the objectives of the Psychsocial Committee.

3.         Note that the proposed Community Connections Programme will increase the success and outcome of the Housing First Programme, and provide direct benefits to communities and citizens throughout Christchurch, that will be achieved through the elimination of street homelessness and reduction of related anti-social behaviour on streets, in parks and other public places.

 

Committee Resolved SOC/2018/00028

Part C

That the Social, Community Development and Housing Committee:

1.         Support an application to the Community Resilience and Partnership Fund for $200,000 per year for three years.

2.         Note that the proposed Community Connections Programme aligns closely with purposes and objectives of the Community Resilience and Partnerships Fund, and the objectives of the Psychosocial Committee.

3.         Note that the proposed Community Connections Programme will increase the success and outcome of the Housing First Programme, and provide direct benefits to communities and citizens throughout Christchurch, that will be achieved through the elimination of street homelessness and reduction of related anti-social behaviour on streets, in parks and other public places.

4.         Note that achieving these outcomes outlined in recommendation 3 will also require further support to address the issue of begging on Christchurch streets.

Councillor Galloway/Councillor Chen                                                                                                                  Carried

 

10. Community Events Implementation Plan - Update

 

Committee Comment

1.         The Committee thanked the Events Unit for the way they run events, and noted that the Unit is held in high regard around the City for the events organised.

 

 

Committee Resolved SOC/2018/00029

Part C

That the Social, Community Development and Housing Committee:

1.         Receive the report.

2.         Note that:

a.         The draft timeline for development of the Plan and associated consultation.

b.         Officers will report back to the Social, Community Development and Housing Committee in September 2018 with an update and proposed goals and actions.

Councillor Keown/Councillor Livingstone                                                                                                          Carried

 

 

11. Development of an Arts Strategy in Partnership with Local and National Arts Interests

 

Committee Resolved SOC/2018/00030

Part C

That the Social, Community Development and Housing Committee:

1.         Receive this Arts Strategy report.

2.         Note that the project team will be reporting to the Social, Community Development and Housing Committee at intervals during 2018 to discuss progress and seek guidance and direction.

Councillor Keown/Councillor Galloway                                                                                                              Carried

 

 

12. Capital Delivery Major Facilities Elected Member Updates & QEII Recreation and Sport Centre Project Brief

 

Committee Resolved SOC/2018/00031

Part C

That the Social, Community Development and Housing Committee:

1.         Receive the information in the Capital Delivery Major Facilities Elected Member Update Report, and the QEII Recreation and Sport Centre Project Brief

Councillor Johanson/Councillor Livingstone                                                                                                     Carried

 

 

13. International Relations Working Group Membership

 

Committee Resolved SOC/2018/00032

Part C

That the Social, Community Development and Housing Committee:

1.         Approve minor amendments to the Terms of Reference membership of the International Relations Working Group, as follows:

a.         Christchurch and Canterbury Tourism is amended to ChristchurchNZ Tourism

b.         The addition of Christchurch International Airport Limited, and New Zealand Trade and Enterprise representatives.

Councillor Chen/Councillor Johanson                                                                                                                 Carried

 

 

 

 

14  Resolution to Exclude the Public

 

Committee Resolved SOC/2018/00033

Part C

That at 3.31pm the resolution to exclude the public set out on pages 62 to 63 of the agenda be adopted.

Councillor Clearwater/Councillor Galloway                                                                                                         Carried

 

Councillor Galloway departed at 3.31pm.

Councillor Johanson departed at 3.43pm.

 

An adjournment was taken from 3.31pm to 3.43pm.

 

 

The public were re-admitted to the meeting at 4.05pm.

   

Meeting concluded at 4.05pm.

 

CONFIRMED THIS 6TH DAY OF JUNE 2018

 

Councillor Phil Clearwater

Chairperson

 


Social, Community Development and Housing Committee

06 June 2018

 

 

7.        Voluntary Smokefree Outdoor Dining in Council-licenced Footpath Areas

Reference:

17/1476801

Contact:

Evangeline Emerenciana

Evangeline.Emerenciana@ccc.govt.nz

941 8999

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Social, Community Development and Housing Committee to recommend to the Council that its extends the Smokefree Public Places Policy to include Council-owned footpaths licenced for outdoor dining areas.

Origin of Report

1.2       This report is being provided to complete a smokefree initiative in the CCC Smokefree 2025 Action Plan (see Attachment A) –

“Investigate expanding the voluntary smokefree policy to include outdoor dining areas in Council-leased footpaths.”

2.   Significance

2.1       The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined as low as the smokefree option being referred to is voluntary in nature and affects only a small number of cafes, bars, and restaurants using Council-owned footpaths for the purpose of outdoor dining.

2.1.2   Engagement and consultation undertaken to write this report includes smokefree survey questionnaires emailed to Council-footpath licensees, as well as a survey sent to a number of hospitality licensees, and meetings with relevant Christchurch City Council staff.

 

3.   Staff Recommendations 

That the Social, Community Development and Housing Committee recommends the Council:

1.         Agrees to extend Smokefree Public Places Policy to include Council-owned footpaths used for outdoor dining noting it is voluntary in nature.

2.         Requests Property Consultancy Leasing staff to promote Council Smokefree Public Places Policy and inform the changes to new, renewing, and current footpath licences.

3.         Requests Licensing staff to promote information about becoming smokefree for dining to all licensed business (food and alcohol) outdoor premises.

4.         Notes that the Cancer Society through the Fresh Air Project can provide free Fresh Air stickers, Fresh Air table top signs, and guidance to licensed businesses wanting to become smokefree.

5.         Notes that Community and Public Health and Health Promotion Agency can provide free smokefree stickers and green metal smokefree signs for licenced business with outdoor dining wanting to be smokefree.

 

 

4.   Key Points

4.1       This report supports the Council's Long Term Plan (2015 - 2025):

4.1.1   Activity: Strategic Planning and  Policy

·     Level of Service: 17.0.9 Provision of strategic advice on the social and economic issues facing the city

4.2       The following feasible options have been considered:

·   Option 1 – Extend CCC Smokefree Public Places Policy to Council-owned footpath areas licenced for outdoor dining. (Preferred option)

·   Option 2 – Status Quo

4.3       Option Summary - Advantages and Disadvantages (Preferred Option)

4.3.1   The advantages of this option include:

·     This option is consistent with the decision of the Council Communities, Housing and Economic Development Committee for a non-regulatory voluntary smokefree outdoor dining endorsed in November 2015.

·     Creates a much more pleasant and healthy environment for staff, families and customers enjoying al fresco dining.

·     Encourages those who have quit smoking to stay smokefree with more areas becoming smokefree.

·     Improving the Christchurch City image with less litter and smoking-related pollution.

4.3.2   The disadvantages of this option include:

·     Some customers who smoke may not support this option as they need a place to smoke when in alfresco dining.

·     Council staff may require additional budget for signage to provide initial support to licensees to comply with the smokefree conditions for the use of Council footpath areas.

 

5.   Context/Background

5.1       In November 2015, the Council Committee decided to endorse a non-regulatory approach to smokefree outdoor dining following the presentation made by Community and Public Health and the Cancer Society on Smokefree Outdoor Dining Survey results.

Council Smokefree Public Places Policy

5.2       The implementation of the Council’s Smokefree Public Places Policy started in 2009 and uses a voluntary and non-regulatory approach. The smokefree policy is not to ban smoking, but to provide a voluntary environment where people can choose to be responsible and not to smoke in public places in the spirit of promoting healthy environment and lifestyle choices. 

5.3       The Council smokefree policy initially covers all parks, playgrounds, sports grounds, and Council events. Smokefree conditions were also introduced in Council-owned social housing units via lease agreements in 2014.  

5.4       In 2015, the Council expanded the smokefree policy to include main entrances and exits of Council-owned facilities, and bus passenger shelters.

New Zealand Local Councils with smokefree outdoor dining

5.5       A number of New Zealand councils have promoted smokefree in public areas used for alfresco dining.

5.6       Palmerston North revised its Signs and Use of Public Places Bylaw in 2015 requiring businesses using sidewalk / pavement seating to put smokefree signs and bans the provision of ashtrays in outdoor dining areas.

5.7       Both Napier and Hastings City Councils adopted its joint smokefree policy in 2016 which establishes smokefree areas that are set up primarily for cafe or dining purposes on publicly-owned land and for council owned tables in public areas.

5.8       Rotorua District Council made its outdoor pavement eating places smokefree effective January 2018. The policy intends to encourage behavioural change in a manner that is acceptable to and supported by Rotorua’s communities.

5.9       In 2017 Ashburton District Council adopted its Use of Footpaths for Alfresco Dining Policy with ‘self-policing’ smokefree conditions to be met by businesses using the footpath area fronting their premises.  The conditions include not supplying ashtrays, or other objects used for the collection of cigarettes. 

Fresh Air Project – Smokefree Outdoor Dining Pilot

5.10    In February 2016, the Council agreed to support Community and Public Health and the Cancer Society’s Fresh Air Project – Voluntary Outdoor Dining Pilot. The pilot aimed to increase the number of Christchurch venues with outdoor dining to become smokefree.

5.11    The Pilot ran from November 2016 to April 2017 and results were presented to the Council Social and Community Development Housing Committee by the Cancer Society and Community and Public Health on 5 July 2017. There were 20 outdoor dining areas that initially participated in the pilot, with 18 venues completing the pilot. One outdoor dining venue observed the smokefree pilot was ‘not right at that time’, and the other business was sold during the time of the pilot.

5.12    At the completion of the pilot, 764 outdoor seats were 100 percent smokefree. Almost ¾ of 1,861 customers who provided feedback expressed they would be more likely to visit the smokefree outdoor dining venue again.

CCC-initiated smokefree outdoor dining surveys

5.13    The Council agreed to the Smokefree 2025 Action Plan in 2017 (see Attachment A) as an expression of its strong commitment to reduce smoking prevalence in Christchurch City.  The Action Plan identifies a wide range of initiatives that will be implemented up to 2025, including investigation of extending the voluntary smokefree policy to Council-licenced footpath areas.

5.14    The Council has undertaken a number of surveys to gather views on making outdoor dining areas smokefree. Results of the Christchurch City Council General Service Satisfaction Residents Survey in 2017 shows 78 percent of 770 respondents in Christchurch agree that all outdoor eating areas in restaurants and cafes should go smokefree. A joint Community and Public Health and Cancer Society telephone survey in 2014, of 445 residents from the Canterbury/West Coast region found that 81 percent of respondents supported smokefree outdoor eating areas at restaurants, pubs and cafes.

5.15    In January 2018, Property Consultancy Leasing staff consulted 60 business owners (with a licence agreement to use Council-owned footpaths for outdoor dining) via survey to consider if they would make their outdoor areas smokefree. Only 14 responded to the survey and of those only seven business owners are willing to become smokefree.  Of those ready to become smokefree, five would like to operate as totally smokefree at all times. These results mean it is unclear as to how supportive business owners are of the proposed smokefree policy.

5.16    In February 2018, staff invited over 500 food and alcohol licenced businesses to participate in an online smokefree survey to determine how the Council can help them become smokefree. Only 77 business owners responded to the survey of which 47 percent would like to have a non-smoking outdoor dining area, 41 percent were unwilling to become smokefree, and 12 percent were uncertain.

The proposed changes to the Smokefree Public Places Policy

5.17    The main change of the policy is to include al fresco dining located on Council-owned land or footpaths to be smokefree.  The policy is intended to be voluntary and ‘self-policing’ without enforcement measures in place.

6.   Option 1 – Extend the Smokefree Public Places Policy to include Council-owned footpath areas licenced for outdoor dining (Preferred)

Option Description

6.1       The Council agrees to extend the CCC Smokefree Public Places Policy to Council-owned footpaths licensed for outdoor dining areas.  The smokefree policy for outdoor dining areas will be applied on a voluntary basis and it would be up to individual business owners to adopt their own smokefree policies.  Outdoor diners are encouraged to observe the Council smokefree policy and the smokefree policy of the bar or restaurant they are visiting.

Significance

6.2       The level of significance of this option is low.  Engagement requirements for this level of significance are still low at this time.  

Impact on Mana Whenua

6.3       This option does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

6.4       Property Consultancy Leasing staff believe that a voluntary smokefree clause in licence agreements for using Council-owned land/footpaths for outdoor dining is possible for new and renewing applications. The clause conditions would be non-regulatory and business owners would self-police patrons smoking in their outdoor dining premises. Staff note that in changing the current Smokefree Public Places Policy the Council has to include alfresco dining areas located on Council-owned land or footpaths.

6.5       Licensing staff note the challenges of introducing smokefree requirements to alcohol licenced businesses like bars with outdoor dining areas particularly in Central City.  They believe that the bar venue owners can also set their own smokefree policy if they wish to.  Staff stress that most bar owners would like to have a place for their patrons who are smokers and have concerns about the amenity and good order and Crime Prevention through Environmental Design (CPTED) implications of displacement of smokers to adjacent footpath areas outside of the licenced area of control, in particular during late night trading hours. 

6.6       Staff have agreed to promote smokefree dining information to alcohol licenced venues by providing website links to Community and Public Health Fresh Air Project, and other smokefree resources (e.g. smokefree signs in digital form) to help interested owners with outdoor dining in private-owned properties become smokefree.

6.7       Licensing staff also note there are other ways to promote smokefree dining in food licenced business premises such as integrating smokefree messages when acknowledging receipt of café/restaurant licenced applications, and in food and health licensing reports for business premises with outdoor dining

6.8       Smokefree partners like the Cancer Society note that it can provide venues that wish to join the Fresh Air Project with Fresh Air stickers, Fresh Air signs and guidance while Community and Public Health and the Health Promotion Agency can provide free smokefree stickers and smokefree metal signs.

6.9       Fifty percent of the licencees who responded when consulted by Property Leasing staff expressed a willingness to make their alfresco dining smokefree. They believe that being smokefree promotes a family friendly healthy outdoor dining environment and creates positive role modelling for the children. 

6.10    Most of the licenced businesses who responded to the smokefree online survey are keen to promote smokefree outdoor dining area. These business owners indicate they would need smokefree stickers and smokefree table top signs to create a more pleasant and healthy alfresco dining environment at all times. There were 30 licenced business respondents (41 percent) who are unwilling to become smokefree.  They believe being smokefree will put their business at risk of losing customers and they need a place where smoking customers can smoke.  

Alignment with Council Plans and Policies

6.11    This option is consistent with the Council’s Smokefree Public Places Policy.

Financial Implications

6.12    Cost of Implementation – If the Council approves this option, no cost is required to implement the Council decision. Free Fresh Air stickers, Fresh Air table top signs, smokefree stickers, and smokefree metal signs can be obtained from the Cancer Society, Community and Public Health and the Health Promotion Agency by business venues with outdoor dining wishing to be smokefree.

6.13    Maintenance / Ongoing Costs – not applicable

6.14    Funding source – Staff time will be funded from the work programme of relevant Council Units/Groups. 

Legal Implications

6.15    There is no legal implications as this policy option is voluntary and non-regulatory in nature.

Risks and Mitigations  

6.16    There is a risk that a Council decision for this policy option would be misinterpreted to include licenced businesses e.g. bars using privately-owned properties for outdoor dining.

6.16.1 Residual risk rating: The residual rating of the risk after the below treatment is implemented will be low.

6.16.2 Planned treatment includes Council will ensure good communication and information (i.e. through social media), media release provided to stakeholders (e.g. licenced venue owners and footpath licences) and general public.

Implementation

6.17    Implementation dependencies – Property Consultancy Leasing staff will integrate smokefree conditions into the licence agreement for the use of Council-owned footpath applications.  Policy Staff will make changes to the current Smokefree Public Places Policy and update online smokefree webpage information.

6.18    Implementation timeframe – Property Consultancy Leasing staff, upon adoption of the change in policy, will communicate with current licencees on the new initiative – four weeks.  Licences will be updated to include the new “self-policing” clause for new applicants and renewals going forward.

Option Summary - Advantages and Disadvantages

6.19    The advantages of this option include:

·   This option is consistent with the decision of the Council Communities, Housing and Economic Development Committee for a non-regulatory voluntary smokefree outdoor dining endorsed in November 2015.

·   Creates a much more pleasant and healthy environment for staff, families and customers enjoying al fresco dining.

·   Encourages those who have quit smoking to stay smokefree with more areas becoming smokefree.

·   Improving the Christchurch City image with less litter and smoking-related pollution.

6.20    The disadvantages of this option include:

·   Some customers who smoke may not support this option as they want a place to smoke when dining.

·   Council staff may require additional budget for signage to provide initial support to licensees to comply with the smokefree conditions for the use of Council footpath areas.

7.   Option 2 – Status Quo

Option Description

7.1       This option is the status quo, i.e.  outdoor dining on licenced footpaths would not be considered smokefree public areas.

Significance

7.2       The level of significance of this option is low.  Engagement requirements for this level of significance are not required.

Impact on Mana Whenua

7.3       This option does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

7.4       There are also a number of licenced businesses with a licence agreement to use Council-owned footpaths for dining that do not agree to becoming smokefree. By contrast, the majority of respondents to the CCC Residents survey agreed that all outdoor eating areas in restaurants and cafes should go smokefree.

Alignment with Council Plans and Policies

7.5       This option is consistent with Council’s Plans and Policies

Financial Implications

7.6       Cost of Implementation – not applicable

7.7       Maintenance / Ongoing Costs – not applicable

7.8       Funding source – not applicable

Legal Implications

7.9       No legal implications for this option.

Risks and Mitigations

7.10    The Council may be viewed by health partners as not supporting in reducing smoking in public places by not extending its Smokefree Public Places Policy to include Council-owned footpaths licenced for dining.

7.10.1 Residual risk rating: The rating of the risk is low.

7.10.2 Treatment: Keep on promoting the Council voluntary smokefree policy to footpath licences and licenced business premises.

Implementation

7.11    Implementation dependencies  - not applicable

7.12    Implementation timeframe – not applicable

Option Summary - Advantages and Disadvantages

7.13    The advantages of this option include:

·   Smokers have a place to smoke while enjoying outdoor dining.

7.14    The disadvantages of this option include:

·   This option may not provide sufficient encouragement to smokefree partners to contribute in reducing smoking prevalence lesser in Christchurch.

·   Non-smokers continue to experience second hand smoke from customers dining in Council-owned footpath areas.

 

 

Attachments

No.

Title

Page

a

CCC Smokefree 2025 Action Plan

20

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Authors

Evangeline Emerenciana - Policy Analyst

Kathy Jarden - Team Leader Leasing Consultancy

Approved By

Angus Smith - Manager Property Consultancy

Bruce Rendall - Head of Facilities, Property & Planning

Emma Davis - Head of Human Resources

Brendan Anstiss - General Manager Strategy and Transformation

  


Social, Community Development and Housing Committee

06 June 2018

 

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Social, Community Development and Housing Committee

06 June 2018

 

 

8.        Christchurch Alcohol Action Plan- Implementation

Reference:

18/433263

Presenter(s):

Ruth  Littlewood, Senior Policy Analyst, Claire Phillips Senior Advisor

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is to inform the Social, Community Development and Housing Committee about the implementation of Christchurch Alcohol Action Plan.

Origin of Report

1.2       This report is provided to fulfil the following resolution.

Council Resolved CNCL/2017/00358

That the Council:

1.   Receive and endorse the Christchurch Alcohol Action Plan.

2.   Note that the implementation plan is currently being developed and will be reported back to the Council via Safer Christchurch and the Social, Community Development and Housing Committee.

Councillor Clearwater/Councillor Galloway                                                                                                      Carried

2.   Significance

2.1       The content of this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

 

3.   Staff Recommendations

That the Social, Community Development and Housing Committee:

1.         Receive the Christchurch Alcohol Action Plan (CAAP) implementation plan.

2.         Invite the CAAP working party to report on progress before the end of the year.

 

4.   Key Points

4.1       Since the Council endorsed the Christchurch Alcohol Action Plan in December 2017, the three agencies (Christchurch City Council, Canterbury District Health Board and the Police) have made significant progress on implementation.  In particular a programme of actions and milestones has been prepared and is now presented to the committee by the CAAP working party.  Carmen Collie (Co-ordinator for the CAAP) will lead the presentation, together with staff of the Police and District Health Board.

 

5.   Context/Background

5.1       The Christchurch Alcohol Action Plan has been developed in response to community concern about alcohol-related harm.  Specifically the trigger for developing the Action Plan was the consultation process for the Council’s statutory Local Alcohol Policy (LAP) in 2013.  Many of the more than 4000 submitters on the draft LAP raised issues and asked for actions that were outside the scope of the statutory LAP document.

5.2       The CAAP provides a collective vision and programme of actions aimed at achieving a sustained reduction in alcohol-related harm across Christchurch. The principal agencies within the CAAP include Christchurch City Council, Canterbury District Health Board and the NZ Police. These organisations will lead the programme of actions and partner with other interested and invested parties to achieve the collective vision. 

5.3       The programme of actions builds on and complements existing activity across the agencies and stakeholders. It identifies areas where agencies can gain efficiencies and effectiveness through collaboration and service delivery.

5.4       The work plan is informed by New Zealand and international evidence; local data; and what our stakeholders and communities are saying about alcohol-related harm and how best to reduce it. The CAAP is aligned with and complemented by the Health System Alcohol Strategy (in development) which addresses the service and treatment component of alcohol harm reduction in Christchurch.

5.5       The implementation of the CAAP offers Christchurch:

•     A strong, unified and coherent voice in alcohol harm reduction;

•     A sustained coordinated approach to the effective reduction of alcohol-related harm;

•     An increased profile for alcohol-related issues in the community;

•     A process for monitoring and measuring progress.

 

Attachments

No.

Title

Page

a

CAAP Implementation Plan

25

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Ruth Littlewood - Senior Policy Analyst

Approved By

Helen Beaumont - Head of Strategic Policy

Brendan Anstiss - General Manager Strategy and Transformation

  


Social, Community Development and Housing Committee

06 June 2018

 

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Social, Community Development and Housing Committee

06 June 2018

 

 

9.        Community Facilities Rebuild Monthly Update June 2018

Reference:

18/484039

Contact:

Darren Moses

Darren.moses@ccc.govt.nz

021377023

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Social, Community Development and Housing Committee to be informed of the current status of the priority projects being delivered by Facilities Rebuild team.

Origin of Report

1.2       This report is staff generated.

2.   Significance

2.1       Not applicable to this information-only report. 

3.   Staff Recommendations

That the Social, Community Development and Housing Committee:

1.         Receives the information in the Community Facilities Rebuild Monthly Update report.

 

 

4.   Key Points

4.1       This information-only report provides a quarterly programme update on some of the key Community Facilities Rebuild activities for June 2018.

4.2       A summary of the Community Facilities projects and Heritage Facilities can be found in Attachment One.

4.3       The majority of the programme is currently scheduled to be completed by the end of 2018/2019 Financial Year.  The programme is also tracking to be delivered within the budget envelope set by Council in the original 2015-2025 LTP.

 

 

5.   Context/Background

5.1       The Council has committed to running a major earthquake repair and rebuild programme.  This work is undertaken by the Facilities Rebuild team on behalf of the Building Owners in Citizen and Community Group.

5.2       Since 2012, this team have delivered numerous repairs and rebuild of key suburban Council facilities all over Christchurch City and across Banks Peninsula.

 

 

Attachments

No.

Title

Page

a

Social & Community Development Committee May 2018 Community Facilities Rebuild and Heritage bimonthly Report_ attachment 1

33

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Darren Moses - Manager Capital Delivery Community

Approved By

David Adamson - General Manager City Services

  


Social, Community Development and Housing Committee

06 June 2018

 

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Social, Community Development and Housing Committee

06 June 2018

 

 

10.    Capital Delivery Major Facilities Elected Member Updates & Tūranga, Central Library Project Brief

Reference:

18/497884

Presenter(s):

Alistair Pearson, Manager Capital Delivery Major Facilities
John Rossetter, Project Director

 

 

1.   Purpose of Report

1.1       The purpose of this report is for the Social, Community Development and Housing Committee to be informed of the current status of the Major Facilities projects, and to provide a project brief of Tūranga, Central Library.

 

2.   Staff Recommendations

That the Social, Community Development and Housing Committee:

1.         Receive the information in the Capital Delivery Major Facilities Elected Member Update Report, and the Tūranga, Central Library Project Brief.

3.   Key Points

3.1       This information only report provides an update to the Major Facilities projects to May 2018.

3.2       Tūranga, Central Library Project Brief provides information on Overview and Achievements of the project to date, Key Features, Financials, Programme and Future Plans.

 

 

 

Attachments

No.

Title

Page

a

Elected Member Updates - May 2018

64

b

Tūranga, Central Library Project Brief

72

 

 

Signatories

Author

Harriet Scott - Project Coordinator

Approved By

Alistair Pearson - Manager Capital Delivery Major Facilites

David Adamson - General Manager City Services

Mary Richardson - General Manager Citizen and Community

  


Social, Community Development and Housing Committee

06 June 2018

 

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06 June 2018

 

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06 June 2018

 

 

11.    Approval of Extension of time for a Central City Landmark Heritage Grant for McLean's Mansion 387 Manchester Street

Reference:

18/548801

Presenter(s):

Brendan Smyth – Team Leader Heritage

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is to request that the Social, Community Development and Housing Committee recommend that Council approve an extension of time of eighteen months for the Central City Landmark Heritage Grant for the heritage building known as McLean’s Mansion located at 387 Manchester Street, Christchurch.

Origin of Report

1.2       This report is staff generated in response to the requirements of the Operational Guidelines and Policy of the Central City Heritage Landmark Grant scheme. This requires approval from the Council for extensions of time in the uptake of all heritage grants except for Heritage Incentive Grants where the delegation remains with the Committee.

2.   Significance

2.1       The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the heritage classification of the building and the amount of funding relative to that already approved by Council for allocation in the 2015-2025 Long Term Plan.

 

3.   Staff Recommendations

That the Social, Community Development and Housing Committee:

1.         Recommend that Council approve an extension of time of eighteen months for the uptake of the Central City Landmark Heritage grant previously approved for McLean’s Mansion, 387 Manchester Street, Christchurch. The new completion date for the project would be 8 December 2019.

4.   Key Points

4.1       Activity: Heritage Protection

·     Level of Service: 1.4.10 All Central City Landmark Heritage Fund grants meet the policy and guidelines 

4.2       Council approved a Central City Landmark Heritage Grant of $1,934,000 on 8 December 2016. The eighteen month deadline for this grant is currently 8 June 2018.  The works covered by the grant have not been undertaken due to delays in finalising the purchase of the building from the current owners. The Trust set up to purchase the building and to undertake the works, ‘The McLean’s Mansion Charitable Trust’ has been unable to agree an appropriate price for the initial purchase. This has stalled the development of design proposals for the securing, repair, strengthening and re-use of the building. A number of new trustees have been appointed to the Board and the trust will now benefit from the knowledge and experience of the Christchurch Civic Trust to assist with the purchase and on-going fundraising. Consequently the McLean’s Mansion Charitable Trust is now seeking an extension of time to enable them to undertake the works in the next eighteen months.

5.   Context/Background

Brief History of the building and renovation project.

5.1       The detached former residential building at 387 Manchester Street, known as McLean’s Mansion, is scheduled as 'Highly Significant' in the Christchurch District Plan. The buildings are on the Heritage New Zealand Pouhere Taonga (HNZPT) List as Category I (List Number 300).

5.2       The large residential building was designed by the architect RW England and constructed in 1899-1900. The building was designed in a Jacobean Revival style and included exterior elements such as decorated parapets, balustrades and bay windows. The main Manchester Street façade included two ornate bell shaped towers with prominent patterned rolled lead roofing and multiple finials.  The interior of the building was also richly detailed with ornate plaster ceilings and decorative carpentry.  The large scale of the building is a notable factor in giving the building such a high degree of prominence. It has a total of fifty-three separate rooms and includes internal galleries around the grand entrance stair as well as a large glazed skylight. Excluding the numerous chimneys, the building is entirely constructed from timber frame and was reputed to be the largest timber framed residence in New Zealand at the time of its construction.

5.3       Over the years since its completion as a single dwelling, the building has changed use a number of times to function, among other uses, as a dental school and as a music academy.

5.4       The building was damaged in the 2010 and 2011 earthquakes and the building has been vacant since this time. The current owners have secured the building with temporary structural bracing and other measures internally. There is however considerable risk to the building from illegal entry and vandalism as well as continuing deterioration from lack of occupation and necessary maintenance.

5.5       The potential new owner and applicant for the grant is ‘The Mclean’s Mansion Charitable Trust’. This trust aims to purchase the building from the current owners in the very near future and then initiate a fundraising drive. The trust deed provides that Mr Trevor Roy Lord, Christopher Charles Kissling, Timothy Patrick Hogan and Brian Phillip Cribb are the trustees. The  trust has six defined objects but the relevant ones for this report are:

“To hold the historic building known as McLean’s Mansion (as it is or as it is repaired or replaced); to maintain it as a historic building and permit access to it by the public on such terms as the Trustees deem appropriate.”

“To carry on such activities to raise funds for the preservation and continued operation of the building known as McLean’s Mansion and/or any of the charitable objects of this Trust.”

5.6       The proposed use of the building will be primarily as an art gallery.

5.7       The representative and proposed chair of the trust, Mr Trevor Lord, has outlined the likely works required and these include: immediate enhanced security provisions including maintenance of the fire sprinkler system; immediate protection of vulnerable internal  timber components; removal and screening of debris for reuse; releveling and upgrading of the foundation system as required; removal of damaged lath and plaster and installation of bracing in accordance with a structural upgrade scheme; and finally the repair and repainting of the exterior facades. These works may have to be phased as fundraising allows.

 

Attachments

There are no attachments to this report.

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Brendan Smyth - Team Leader Heritage

Approved By

Carolyn Ingles - Head of Urban Regeneration, Design and Heritage

Brendan Anstiss - General Manager Strategy and Transformation