Strategic Capability Committee

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Strategic Capability Committee will be held on:

 

Date:                                     Wednesday 6 June 2018

Time:                                    3.30pm

Venue:                                 Mayor's Lounge, Level 6, Civic Offices,
53 Hereford Street, Christchurch

 

 

Membership

Chairperson

Deputy Chairperson

Members

Mayor Lianne Dalziel

Deputy Mayor Andrew Turner

Councillor Vicki Buck

Councillor Phil Clearwater

Councillor Pauline Cotter

Councillor David East

Councillor Raf Manji

 

 

30 May 2018

 

 

 

Principal Advisor

Brendan Anstiss

General Manager Strategy & Transformation

Tel: 941 8472

 

Christopher Turner-Bullock

Committee Advisor

941 8233

Christopher.Turner@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
https://www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Strategic Capability Committee

06 June 2018

 

Strategic Capability Committee - Terms of Reference

 

 

Chair

Mayor Dalziel

Membership

Deputy Mayor Turner (Deputy Chair)

The Chairpersons of the following committees:

·         Finance and Performance Committee

·         Innovation and Sustainable Development Committee

·         Social and Community Development Committee

·         Infrastructure, Transport and Environment Committee

·         Regulatory Performance Committee

 

Independent Member to be appointed by the Council

 

Quorum

Half of the members if the number of members (including vacancies) is even, or a majority of members if the number of members (including vacancies) is odd.

Meeting Cycle

Monthly.

Reports To

Council

 

 

Responsibilities

The focus of the Strategic Capability Committee is to ensure alignment across Council committees, the organisation and Crown partners

 

The Strategic Capability Committee is responsible for:

·         Advising and supporting the Mayor to lead the development of the Long Term Plan and Annual Plan, including setting the overall parameters, strategic direction and priorities, and the development of a consultation document.

·         Leading and overseeing the Council’s strategic relationship with the Crown.

·         Leading and overseeing specific strategic projects of shared interest and interface with the Crown, including the Cost Share Agreement and matters under the Greater Christchurch Regeneration Act.

·         Matters relating to the performance of the Chief Executive, including appointment and succession planning as may be necessary from time to time. 

·         Organisational capability, workforce planning and development

·         Council remuneration and employment policy.

 

 

 

 

 

 


Strategic Capability Committee

06 June 2018

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

TABLE OF CONTENTS

 

C       1.       Apologies.......................................................................................................................... 4

B       2.       Declarations of Interest................................................................................................... 4

C       3.       Confirmation of Previous Minutes................................................................................. 4

B       4.       Deputations by Appointment........................................................................................ 4

B       5.       Presentation of Petitions................................................................................................ 4 

C       6.       Resolution to Exclude the Public................................................................................... 8  

 

 


Strategic Capability Committee

06 June 2018

 

 

1.   Apologies

At the close of the agenda no apologies had been received.

2.   Declarations of Interest

Members are reminded of the need to be vigilant and to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3.   Confirmation of Previous Minutes

That the minutes of the Strategic Capability Committee meeting held on Tuesday, 29 May 2018  be confirmed (refer page 5).

4.   Deputations by Appointment

There were no deputations by appointment at the time the agenda was prepared. 

5.   Presentation of Petitions

There were no petitions received at the time the agenda was prepared.  


Strategic Capability Committee

06 June 2018

 

 

 

Strategic Capability Committee

Open Minutes

 

 

Date:                                     Tuesday 29 May 2018

Time:                                    3.34pm

Venue:                                 Mayor's Lounge, Level 6, Civic Offices,
53 Hereford Street, Christchurch

 

 

Present

Chairperson

Deputy Chairperson

Members

Mayor Lianne Dalziel

Deputy Mayor Andrew Turner

Councillor Vicki Buck

Councillor Phil Clearwater

Councillor Pauline Cotter

Councillor David East

 

 

29 May 2018

 

 

 

Principal Advisor

Brendan Anstiss

General Manager Strategy & Transformation

Tel: 941 8472

 

Christopher Turner-Bullock

Committee Advisor

941 8233

Christopher.Turner@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

 

The meeting opened at 3.34pm and immediately adjourned until 3.42pm.

 

The agenda was dealt with in the following order.

 

1.   Apologies

 

Committee Resolved SCCM/2018/00015

That the apology for absence from Councillor Manji be received.

Mayor/Deputy Mayor                                                                                                                                               Carried

2.   Declarations of Interest

Part B

There were no declarations of interest recorded.

3.   Confirmation of Previous Minutes

Part C

There were no minutes to confirm.

4.   Deputations by Appointment

Part B

There were no deputations by appointment.

5.   Presentation of Petitions

Part B

There was no presentation of petitions.

 

6     Resolution to Exclude the Public

 

Committee Resolved SCCM/2018/00016

That Paul Loof of Paul Loof Consulting remain after the public have been excluded for Items 7, 8 and 9 of the public excluded agenda as he has knowledge that is relevant to those items and will assist the Council.

That at 3.44pm the resolution to exclude the public set out on pages 5 to 6 of the agenda be adopted.

Mayor/Deputy Mayor                                                                                                                                                 Carried

 


 

 

The public were re-admitted to the meeting at 6.39pm at which time the meeting concluded.

It was noted that the next meeting of the Committee will be on Wednesday 6 June 2018 at 3.30pm.

 

CONFIRMED THIS 6TH DAY OF JUNE 2018

 

Mayor Lianne Dalziel

Chairperson

     

 


Strategic Capability Committee

06 June 2018

 

 

6.    Resolution to Exclude the Public

Section 48, Local Government Official Information and Meetings Act 1987.

 

I move that the public be excluded from the following parts of the proceedings of this meeting, namely items listed overleaf.

 

Reason for passing this resolution: good reason to withhold exists under section 7.

Specific grounds under section 48(1) for the passing of this resolution: Section 48(1)(a)

 

Note

 

Section 48(4) of the Local Government Official Information and Meetings Act 1987 provides as follows:

 

“(4)     Every resolution to exclude the public shall be put at a time when the meeting is open to the public, and the text of that resolution (or copies thereof):

 

             (a)       Shall be available to any member of the public who is present; and

             (b)       Shall form part of the minutes of the local authority.”

 

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows:


Strategic Capability Committee

06 June 2018

 

 

 

ITEM NO.

GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED

SECTION

SUBCLAUSE AND REASON UNDER THE ACT

PLAIN ENGLISH REASON

WHEN REPORTS CAN BE RELEASED

7

Public Excluded Strategic Capability Committee Minutes - 29 May 2018

 

 

Refer to the previous public excluded reason in the agendas for these meetings.

 

8

Chief Executive Annual Performance Review Process

s7(2)(a)

Protection of Privacy of Natural Persons

Protect the Privacy of Natural Persons

Only via an agreed statement from the Mayor

9

Discussion with the Chief Executive regarding Annual Review

s7(2)(a)

Protection of Privacy of Natural Persons

Protect the Privacy of Natural Persons

Only via an agreed statement from the Mayor

10

Committee Discussion Regarding the Completion of the Chief Executive Annual Performance Review Process for the Financial Year 2018 and Related Matters

s7(2)(a)

Protection of Privacy of Natural Persons

Protect the Privacy of Natural Persons

Only via an agreed statement from the Mayor