Waihoro

Spreydon-Cashmere Community Board

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Spreydon-Cashmere Community Board will be held on:

 

Date:                                     Tuesday 5 June 2018

Time:                                    5.00pm

Venue:                                 Boardroom, Beckenham Service Centre,
66 Colombo Street, Beckenham

 

 

Membership

Chairperson

Deputy Chairperson

Members

Karolin Potter

Melanie Coker

Helene Mautner

Phil Clearwater

Lee Sampson

Tim Scandrett

 

 

29 May 2018

 

 

 

 

 

Arohanui Grace

Manager Community Governance, Spreydon-Cashmere

941 6663

arohanui.grace@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
https://www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Waihoro/Spreydon-Cashmere Community Board

05 June 2018

 

 

 


Waihoro/Spreydon-Cashmere Community Board 

05 June 2018

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

TABLE OF CONTENTS

 

C       1.       Apologies.......................................................................................................................... 2

B       2.       Declarations of Interest................................................................................................... 2

C       3.       Confirmation of Previous Minutes................................................................................. 2

B       4.       Public Forum.................................................................................................................... 2

B       5.       Deputations by Appointment........................................................................................ 2

B       6.       Presentation of Petitions................................................................................................ 2   

STAFF REPORTS

C       7.       Proposed No Stopping Restrictions - Wrights Road.................................................... 2

C       8.       Property Review Process................................................................................................ 2

C       9.       Spreydon-Cashmere 2017-18 Discretionary Response Fund Application - Whareora House of Life Trust........................................................................................................... 2

C       10.     Spreydon Cashmere 2017/18 Discretionary Response Fund - Off the Ground Fund. 2

B       11.     Elected Members’ Information Exchange...................................................................... 2 

 

 


Waihoro/Spreydon-Cashmere Community Board

05 June 2018

 

 

1.   Apologies

At the close of the agenda no apologies had been received.

2.   Declarations of Interest

Members are reminded of the need to be vigilant and to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3.   Confirmation of Previous Minutes

That the minutes of the Spreydon-Cashmere Community Board meeting held on Friday, 18 May 2018  be confirmed (refer page 2).

4.   Public Forum

A period of up to 30 minutes may be available for people to speak for up to five minutes on any issue that is not the subject of a separate hearings process.

It is intended that the public forum session will be held at <Approximate Time>

OR

There will be no public forum at this meeting

 

5.   Deputations by Appointment

Deputations may be heard on a matter or matters covered by a report on this agenda and approved by the Chairperson.

There were no deputations by appointment at the time the agenda was prepared. 

6.   Presentation of Petitions

There were no petitions received at the time the agenda was prepared.  


Waihoro/Spreydon-Cashmere Community Board

05 June 2018

 

 

 

Waihoro

Spreydon-Cashmere Community Board

Open Minutes

 

 

Date:                                     Friday 18 May 2018

Time:                                    8.00am

Venue:                                 Boardroom, Beckenham Service Centre,
66 Colombo Street, Beckenham

 

 

Present

Chairperson

Deputy Chairperson

Members

Karolin Potter

Melanie Coker

Helene Mautner

Phil Clearwater

Tim Scandrett

 

 

18 May 2018

 

 

 

 

 

Arohanui Grace

Manager Community Governance, Spreydon-Cashmere

941 6663

arohanui.grace@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

The agenda was dealt with in the following order.

1.   Apologies

Part C

 

 

Community Board Resolved SCCB/2018/00026There were no apologies.

That the apology for absence received from Lee Sampson be accepted.

Karolin Potter/Phil Clearwater                                                                                                                               Carried

 

2.   Declarations of Interest

Part B

Karolin Potter, Melanie Coker,  Phil Clearwater and Helene Mautner declared an interest in Community Service Award nominations in Item 16 (Public Excluded) and took no part in the Board’s discussion and/or voting on those nominations.

3.   Confirmation of Previous Minutes

Part C

Community Board Resolved SCCB/2018/00027

Community Board Decision

That the minutes of the Spreydon-Cashmere Community Board meeting held on Tuesday, 1 May 2018 be confirmed.

Melanie Coker/Helene Mautner                                                                                                                          Carried

 

4.   Public Forum

Part B

There were no public forum presentations.

5.   Deputations by Appointment

Part B

There were no deputations by appointment.

6.   Presentation of Petitions

Part B

There was no presentation of petitions.

7.   Correspondence

 

Community Board Resolved SCCB/2018/00028 (Original Staff Recommendation accepted without change)

Part B

That the Spreydon-Cashmere Community Board:

1.         Receive the information in the correspondence report dated 18 May 2018

Phil Clearwater/Helene Mautner                                                                                                                         Carried

 

8.   Proposed No Stopping Restrictions - Various Intersections Selwyn Street

 

 

 

Community Board Resolved SCCB/2018/00029 (Original Staff Recommendation accepted without change)

Part C

That the Spreydon-Cashmere Community Board:

1.         Approves that the stopping of vehicles be prohibited at any time in the parts of road referred to as ‘Area B, Area D, Area F - Proposed No Stopping Restriction’ as indicated on Attachment A, drawing TG132081, dated 04/05/2018, attached to the agenda for this meeting.

Phil Clearwater/Melanie Coker                                                                                                                             Carried

 

9.   Spreydon-Cashmere 2017/18 Discretionary Response Fund - Cashmere Technical Football Club

 

Community Board Resolved SCCB/2018/00030 (Original Staff Recommendation accepted without change)

Part C

That the Spreydon-Cashmere Community Board:

1.         Approves a grant of $4,000 from its 2017/18 Discretionary Response Fund to Cashmere Technical Football Club towards the purchase of portable goal posts for Somerfield Park.

Tim Scandrett/Melanie Coker                                                                                                                                Carried

 


 

 

10. Spreydon-Cashmere 2017/18 Discretionary Response Fund - Suburbs Rugby Football Club

 

Community Board Resolved SCCB/2018/00031 (Original Staff Recommendation accepted without change)

Part C

That the Spreydon-Cashmere Community Board:

1.         Approves a grant of $5,000 from its 2017/18 Discretionary Response Fund to Suburbs Rugby Football Club towards the Child and Youth Development Officer Project.

Phil Clearwater/Helene Mautner                                                                                                                         Carried

 

 

11. Spreydon-Cashmere Community Board Youth Achievement and Development Fund - Lucy Kate Anderson and Amelia Jane Kirkness

 

Community Board Resolved SCCB/2018/00032 (Original Staff Recommendation accepted without change)

Part C

That the Spreydon-Cashmere Community Board:

1.         Approves a grant of $500 from its 2017/18 Youth Achievement and Development Fund to Lucy Kate Anderson towards participation in the Future Problem Solving World Championships International Conference in Lacrosse, Wisconsin USA 6-10 June 2018.

2.         Approves a grant of $500 from its 2017/18 Youth Development Fund to Amelia Jane Kirkness towards participation in the Future Problem Solving World Championships International Conference in Lacrosse, Wisconsin USA 6-10 June 2018.

Helene Mautner/Phil Clearwater                                                                                                                         Carried

 

12. Spreydon-Cashmere Community Board Youth Achievement and Development Fund - Benjamin Maxwell Wilson Kelly

 

Community Board Resolved SCCB/2018/00033 (Original Staff Recommendation accepted without change)

Part C

That the Spreydon-Cashmere Community Board:

1.         Approves a grant of $500 from its 2017/18 Youth Achievement and Development Fund to Benjamin Maxwell Wilson Kelly towards participation in the Globe Theatre Workshop and Performances in London, England 5th – 22nd July 2018.

Tim Scandrett/Melanie Coker                                                                                                                                Carried

 

13. Waihoro/Spreydon-Cashmere Community Board Area Report - May 2018

 

Staff Recommendations 

That the Spreydon-Cashmere Community Board:

1.         Receives the Spreydon-Cashmere Community Board Area Report for May 2018.

2.         Agrees the matters to be included in its report to Council.

3.         Agrees which matters it would like suggest as articles for the Council’s Newsline and /or the next Community Board Newsletter.

 

Community Board Resolved SCCB/2018/00034

Part B

That the Spreydon-Cashmere Community Board:

1.         Receives the Spreydon-Cashmere Community Board Area Report for May 2018.

2.         Agrees that the matters to be included in its report to Council are as follows:

             - Community Workshop on District Plan and Resource Management Act Processes

             - Coronation Hall

             - Cracroft Suburb recognition

             - Spreydon-Cashmere Community Events Project

             - Community Board Pamphlet

             - Age Friendly Spreydon-Cashmere

             - Off The Ground Fund

3.         Agrees that the matters it would like suggest as articles for the Council’s Newsline and /or the next Community Board Newsletter are as follows:

             - Community Workshop on District Plan and Resource management act Processes

             - Coronation Hall

             - Spreydon-Cashmere Community Events Project

             - Community Board Pamphlet

             - Age Friendly Spreydon-Cashmere

             - Off The Ground Fund

Helene Mautner/Tim Scandrett                                                                                                                            Carried

 

13.1    Cracroft Suburb/Identification of Residents' Communities

Community Board Resolved SCCB/2018/00035

Part B

That the Spreydon-Cashmere Community Board:

1.         Requests that staff provide a briefing to the Board on the identification of residents’ communities, suburbs and localities, on rates and valuation information.

Helene Mautner/Phil Clearwater                                                                                                                         Carried

 

Melanie Coker left the meeting at 09:15 a.m. and returned to the meeting at 09:24 a.m..

 

13.2    Christchurch Squash Club

Community Board Resolved SCCB/2018/00036

Part B

That the Spreydon-Cashmere Community Board:

1.         Requests that staff investigate potential funding sources for the Christchurch Squash Club’s development at the Cashmere Club.

Phil Clearwater/Tim Scandrett                                                                                                                               Carried

 

14. Elected Members’ Information Exchange

Part B

 

There was no information exchanged at this meeting.

 

15. Resolution to Exclude the Public

 

Community Board Resolved SCCB/2018/00037

Part C

That at 9:59 a.m. the resolution to exclude the public set out on pages 49 to 50 of the agenda, be adopted.

Phil Clearwater/Helene Mautner                                                                                                                           Carried

 

The public were re-admitted to the meeting at 10:38a.m.

Meeting concluded at 10:39a.m.

 

CONFIRMED THIS 5TH DAY OF JUNE 2018

 

Karolin Potter

Chairperson

   


Waihoro/Spreydon-Cashmere Community Board

05 June 2018

 

 

7.        Proposed No Stopping Restrictions - Wrights Road

Reference:

18/457095

Contact:

John Dore

john.dore@ccc.govt.nz

941 8875

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Spreydon-Cashmere Community Board to:

1.2       Approve the installation of 'No Stopping' restrictions on Wrights Road outside property numbers 13-15 as shown on Attachment A. This site is near its intersection with Lincoln Road.

 

Origin of Report

1.3       This report is staff generated in response to requests from the community.

2.   Significance

2.1       The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by assessment of the magnitude of the problem and the number of properties affected by the preferred option.

2.1.2   The community engagement and consultation outlined in this report reflect the assessment.

 

Staff Recommendations

That the Spreydon-Cashmere Community Board:

1.         Approve that the stopping of vehicles be prohibited at any time on the south west side of Wrights Road commencing at a point 84 metres north west of its intersection with Lincoln Road, and extending in a north westerly direction for 6 metres.

 

 

3.   Key Points

3.1       This report supports the Council's Long Term Plan  (2015 - 2025)

3.1.1   Activity: Road Operations:

·     Level of Service: 10.0.6 Improve Road Safety: Reduce the number of reported crashes on the network

3.1.2   Activity: Parking

·     Level of Service: 10.3.8 Optimise operational performance

3.2       The following feasible options have been considered:

·     Option 1 – As shown on Attachment A

·     Option 2 - Do Nothing

3.3       Option Summary - Advantages and Disadvantages (Preferred Option)

3.3.1   The advantages of this option include:

·     Reduces the risk of a crash by removing conflict between kerbside parked vehicle egressing and right turn vehicle in.

3.3.2   The disadvantages of this option include:

·     Removes one kerbside parking space.

 

 

4.   Context/Background

4.1       In December 2017 the Spreydon Cashmere Community Board approved no stopping restrictions as shown on Attachment B. This proposal has been implemented, resulting in improved visibility for vehicles exiting the church.

4.2       Since implementation the church has raised a second issue that involves vehicles leaving a kerbside park and conflicting with right turns from Wrights Road into the church entrance. To mitigate this risk additional no stopping restrictions are proposed as shown on Attachment A.

4.3       Background information from previous December 2017 report is provided below:

4.4       A member of the Kingdom Halls of Jehovah’s Witnesses at 15 Wrights Rd has raised concerns regarding existing on street parking restricting vehicle visibility at the Wrights Road exit to the church.

4.5       The church is estimated to generate up to 360 vehicle trips a day during the weekend when a number of services are being held daily.  This is considered high for an access/egress and warrants improved visibility similar to a local road / local road intersection.

4.6       Kerbside parking will be removed from directly in front of the church, the church has adequate parking off street to meet demand.

4.7       The high generating church egress warrants a higher level of available visibility, improving overall road safety.

4.8       Wrights Road from Birmingham St to Lincoln Rd is classified as a collector road, the land in the immediate area is predominantly residential.

4.9       The section of Wrights Road near the subject site has an average weekday traffic volume of approximately 15,000 vehicles per day.

4.10    Wrights Road has an assessed safety risk of medium. Medium is in the middle of the five risk categories ranging from High to Low. Risk is assessed based on Kiwi Rap methodology developed by NZTA.

5.   Option 1 - Install No Stopping Restriction (preferred)

Option Description

5.1       Install 'No Stopping' restrictions, as shown on Attachment A.

Significance

5.2       The level of significance of the proposal is consistent with section 2 of this report.

Impact on Mana Whenua

5.3       The proposals shown on Attachment A do not involve a significant decision in relation to land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

5.4       The church supports this proposal, no other properties are directly affected.

Alignment with Council Plans and Policies

5.5       These options are consistent with Council’s Plans and Policies.

Financial Implications

5.6       Cost of Implementation –$100 to install road markings.

5.7       Maintenance / Ongoing Costs - Covered under the area maintenance contract and effect will be minimal to the overall asset.

5.8       Funding source - Traffic Operations Budget.

Legal Implications

5.9       Part 1, Clauses 7 and 8 of the Christchurch City Council Traffic and Parking Bylaw 2017 provides Council with the authority to install parking restrictions by resolution, on any part of the road including parts of the road outside the carriageway.

5.10    The Community Boards have delegated authority from the Council to exercise the delegations as set out in the Register of Delegations.  The list of delegations for the Community Boards includes the resolution of stopping restrictions and traffic control devices.

5.11    The installation of any signs and/or markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.

Risks and Mitigations

5.12    Not applicable.

Implementation

5.13    Implementation dependencies - Community Board approval.

5.14    Implementation timeframe – Approximately one month following board decision.

Option Summary - Advantages and Disadvantages

5.15    Option Summary - Advantages and Disadvantages (Preferred Option)

5.15.1 The advantages of this option include:

·     Reduces the risk of a crash by removing conflict between kerbside parked vehicle egressing and right turn vehicle in.

5.15.2 The disadvantages of this option include:

·     Removes one kerbside parking space.

6.   Option 2 - Do Nothing

Option Description

6.1       Retain existing parking arrangement.

Significance

6.2       The level of significance of this option is low and is consistent with section 2 of this report.

Impact on Mana Whenua

6.3       This option does not involve a significant decision in relation to land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

6.4       This option is inconsistent with community requests for improvement.

Alignment with Council Plans and Policies

6.5       This option is consistent with Council’s Plans and Policies.

Financial Implications

6.6       Cost of Implementation - $0

6.7       Maintenance / Ongoing Costs - $0

6.8       Funding source - Not applicable.

Legal Implications

6.9       Not applicable.

Risks and Mitigations

6.10    Not applicable.

Implementation

6.11    Implementation dependencies - Not applicable.

6.12    Implementation timeframe - Not applicable.

Option Summary - Advantages and Disadvantages

6.13    The advantages of this option include:

·   Has no impact on kerbside parking.

6.14    The disadvantages of this option include:

·   It does not address the issues identified.

 

 

Attachments

No.

Title

Page

a

Wrights Road - Amendments

2

b

Wrights Rd - Approved December 2017

2

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

John Dore - Traffic Engineer

Approved By

Ryan Rolston - Team Leader Traffic Operations

Steffan Thomas - Manager Operations (Transport)

  


Waihoro/Spreydon-Cashmere Community Board

05 June 2018

 

PDF Creator


Waihoro/Spreydon-Cashmere Community Board

05 June 2018

 

PDF Creator


Waihoro/Spreydon-Cashmere Community Board

05 June 2018

 

 

8.        Property Review Process

Reference:

18/358129

Contact:

Angus Smith

Angus.smith@ccc.govt.nz

9418502

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Spreydon-Cashmere Community Board to confirm the outcomes of a workshop at the end of last year which considered a list of properties in its area that are no longer required, or being utilised, for the purpose that they were originally purchased. In doing so this report seeks a recommendation from the Board to the Council on resolutions to formalise and initiate the next steps in the process.

Origin of Report

1.2       This report is staff generated to follow up on a Council resolution of 12 May 2016 Council Resolved CNCL/2016/00242 and related workshops held with Community Boards.

2.   Significance

2.1       The decision(s) in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined on the basis that this is largely a general report implementing a process that follows a number of workshops and engagement with the community Boards.

2.1.2   Additionally given the general nature of the assets the number of people effected and to what extent is generally nil to low. Any significance issues based on individual property specifics is likely to be attended to on an individual property at future stages and related decision points in the process.

2.1.3   The community engagement and consultation outlined in this report reflect this assessment.

 

3.   Staff Recommendations:

That the Spreydon-Cashmere Community Board recommends:

That the Council

1.         Declares the following properties surplus for disposal.

Cashmere

a.         Vacant Land 79 Albert Terrace

b.         Whaka Reserve No1 15 Vista Place

 

2.         Grants delegated authority to the Property Consultancy Manager to:

a.         Commence the sale process for the properties set out in 1 above in accordance with Council’s normal practices and policies, including unilateral dealings where a tender is not practical.

b.         Conclude the sale of the these properties on the best terms considered available, as supported by valuation advice and in consideration of other factors including marketing and market dynamics, including if the minimum price is not achievable by tender then the property may be sold by private treaty.

c.         To do all things and make decisions at his sole discretion that are necessary to give effect to this resolution.

3.         Supports retention of the following property subject to the conditions below:

Spreydon

a.         Former Hoon Hay Childrens’ Library 90 Hoon Hay Road

 

4.         Retention of the property set out in resolution 1. above is conditional upon staff and the Community Board engaging in a process that identifies an alternative public use that:

a.         Can be rationalised,

b.         Satisfies a clearly identified need,

c.         Is supported by a sound and robust business case,

d.         Supports Council strategies,

e.         Has established funding in the Council’s annual and long term plans,

f.          Has an identified sponsor i.e. end asset owner (titular internal owner) / sponsor who supports retention for the alternative public use and holds an appropriate budget provision within the Long Term Plan.

5.         The Community Board has delegated authority to make a retention decision for an alternative use so long as all of the conditions set out in 4. above are satisfied to its satisfaction.

 

4.   Key Points

4.1       This report supports the Council's Long Term Plan (2015 - 2025):

4.1.1   Activity: Facilities, Property and Planning

·     Level of Service: 13.4.10 Consultancy projects managed: e.g. acquisition of property rights, e.g. easements, leases and land assets to meet LTP funded projects and activities

4.2       The Council has adopted a process for determining the future use of properties that are no longer being utilised for a public work i.e. delivering a service or activity.

4.3       That process has been socialised with Community Board’s on a couple of occasions, with a workshop at the end of last year to categorise the properties into specific actions. This report serves to formally adopt those actions.

 

4.4       The following feasible options have been considered:

·     Option 1 - Endorse the Community Boards Workshopped Recommendations (preferred)

·     Option 2 - Adopt different categorisations and outcomes

4.5       Option Summary - Advantages and Disadvantages (Preferred Option)

4.6       Both options are relatively similar and almost have the same advantages. The difference is that under option 2 the Community Board and Council can review and change the categorisation from that discussed in the workshop and therefore future use of the properties.

4.6.1   The advantages of this option include:

·     Supports Community Board process, thinking and desires to date.

·     Creates certainty.

·     Provides continued momentum to the process.

·     Provides good prudent management and custodianship of Council’s property assets while balancing community outcomes,

4.6.2   The disadvantages of this option include:

·     Nil

 

5.   Context/Background

Background

5.1       The Council purchases properties for the delivery of a service / activity / public work. When in use, properties are held and funded by the business unit delivering that service / activity or project.

5.2       When a property is no longer required for the purpose for which it was originally purchased it is incumbent on the Council to make a decision to determine the future use of that property as holding land with an indeterminate purpose or reason is not prudent and may put the Council at operational risk e.g.

5.2.1   Reputational for not proactively and prudently managing and utilising property assets.

5.2.2   Being reactively driven by unilateral unsolicited proposals to outcomes.  

5.2.3   Legislative non-compliance e.g. not dealing with offer back obligations (section 40 of the Public works Act) appropriately.

5.2.4   Not meeting the principles of the Local Government Act.

5.2.5   Inappropriate uses developing e.g. vandalism, unsanctioned occupations.

5.2.6   Poor maintenance and compliance.

5.3       Holding property without an agreed reason, purpose or use also comes at a cost in terms of operating / holding, foregone capital, potential social, poor community outcomes and therefore imprudent custodianship of public assets / money.

5.4       In general terms the Council only holds land that is:

5.4.1   Required for a public work, either; currently utilised to deliver an activity or service; or held for future delivery of the same; and

5.4.2   Held for strategic purposes e.g. project,; and

5.4.3   Held pending a future use decision i.e. under review in terms of future use. 

5.5       The Council adopted a process in May 2016 that is designed to facilitate and make decisions that support the active and prudent management of the Council’s property.

Process

5.6       A flow chart of the process is attached, but in summary is as follows:

5.6.1   When a property ceases to be held for the purpose of delivering the activity or service for which it was originally purchased then it is circularised around business units, Community Boards and possible stakeholders to assess and identify community needs and develop options to for alternative public uses.

5.6.2   This is generally done on a semi regular basis, dictated by the number of properties that are no longer required for their original purpose.

5.6.3   A period of six months is provided to establish the alternative public uses and options.

5.6.4   The results are collated into an options report which would usually incorporate as one of the options sale.

5.6.5   The Council then resolve future use based on staff and Community Board recommendations.

5.7       Retaining the property for an alternative public use needs:

5.7.1   To be rationalised,

5.7.2   A clearly identified need,

5.7.3   To be supported by a sound and robust business case,

5.7.4   Supporting Council strategies,

5.7.5   Established funding in the Council’s annual and long term plans

5.7.6   To have an identified sponsor i.e. end asset owner (titular internal owner) / sponsor and budget provision within the LTP

5.8       It is important to note that this is not a process to review or rationalise the Council’s property holdings that are currently held by asset owning units to deliver a service or activity. That would need to be a separate organisation wide exercise.

Current status

5.9       The community boards have considered a list of properties in the ward that are no longer being utilised for the original intended purpose for which they were purchased and in doing so have categorised them as follows:

5.9.1   Held - Recommending on whether any of the properties should be retained for a strategic purpose.

5.9.2   Sold - Recommending on whether any of the properties should be declared surplus for disposal.

5.9.3   Used - Deciding on which properties the Board and staff will work on over the coming months to identify as having alternative public uses for recommending to the Council for a decision.

5.10    A list of the properties that are within this community board’s area and how they were categorised at the work shop at the end of last year is attached – “Workshop Recommendations”. This report seeks endorsement of those categories and thereby implementation of either sale (5.9.2 above) or a process to determine an alternative use (5.9.3 above).

5.10.1 Sale of a property would be implemented immediately in accordance with the resolutions above and normal council practices and policies.

5.10.2 The intention to implement a process to support an alternative future use decision will see staff working with the community board to design a process for each property to help deliver an outcome e.g. tender/request for proposal, expression of interest, community engagement, consultation, unilateral dealing etc.

 

6.   Option 1 – Endorse the Community Boards workshopped Recommendations (preferred)

Option Description

6.1       That the Community Board reviews the outcomes from the workshop as per attached, endorses these and recommends to the Council that it pass the resolutions above in section 3 - Staff Recommendations. This would enable some positive initiatives to be undertaken to achieve sale or determining future use, as well as creating certainty for those properties to be retained for a strategic purpose.

Significance

6.2       The level of significance of this option is low consistent with section 2 of this report.

6.3       Engagement requirements for this level of significance are not required.

Impact on Mana Whenua

6.4       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

6.5       The substantive decisions required from this report do not require any specific consultation to seek community views and preferences. Attending to the future use of some of the properties may require some form of consultation and / or community engagement and that will be built into the process developed by staff and the Community Board.

Alignment with Council Plans and Policies

6.6       This option is  with Council’s Plans and Policies

6.6.1   Inconsistency – Not applicable

6.6.2   Reason for inconsistency – Not applicable

6.6.3   Amendment necessary – Not applicable

Financial Implications

6.7       Cost of Implementation – The specific resolutions of this report have no direct impact, though future individual property decisions may have. These will need to be considered separately depending on the circumstances.

6.8       Maintenance / Ongoing Costs – Not applicable refer above.

6.9       Funding source – Not applicable refer above.

Legal Implications

6.10    There is not a legal context, issue or implication relevant to this decision

6.11    This report has not been reviewed and approved by the Legal Services Unit

Risks and Mitigations  

6.12    The purpose of this process and decision making is to create certainty and reduce risk.

Implementation

6.13    Implementation dependencies - On going collaborative work and support between staff and the Community Board to determine future uses.

6.14    Implementation timeframe – April to September initiate sale process or community engagement / consultation process depending on the property and its categorisation.

Option Summary - Advantages and Disadvantages

6.15    The advantages of this option include:

·   Supports Community Board process, thinking and desires to date.

·   Creates certainty.

·   Provides continued momentum to the process.

·   Provides good prudent management and custodianship of Council’s property assets while balancing community outcomes,

6.16    The disadvantages of this option include:

·   Nil

7.   Option 2 – Adopt different categorisations and outcomes

Option Description

7.1       That the Community Board reviews the outcomes from the workshop as per attached. Adopts and recommends those with some changes for Council to consider. In doing so the Council could adopt those or re-categorise as it sees fit. Accordingly appropriately amending and passing the resolutions above in section 3 - Staff Recommendations. This would enable some positive initiatives to be undertaken to achieve sale or determining future use, as well as creating certainty for those properties to be retained for a strategic purpose.

Significance

7.2       The level of significance of this option is low consistent with section 2 of this report.

7.3       Engagement requirements for this level of significance are not required.

Impact on Mana Whenua

7.4       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

7.5       The substantive decisions required from this report do not require any specific consultation to seek community views and preferences. Attending to the future use of some of the properties may require some form of consultation and / or community engagement and that will be built into the process developed by staff and the Community Board.

Alignment with Council Plans and Policies

7.6       This option is  with Council’s Plans and Policies

7.6.1   Inconsistency – Not applicable

7.6.2   Reason for inconsistency – Not applicable

7.6.3   Amendment necessary – Not applicable

Financial Implications

7.7       Cost of Implementation – The specific resolutions of this report have no direct impact. Though future individual property decisions may have. These will need to be considered separately depending on the circumstances.

7.8       Maintenance / Ongoing Costs – Not applicable refer above.

7.9       Funding source – Not applicable refer above.

Legal Implications

7.10    There is not a legal context, issue or implication relevant to this decision

7.11    This report has not been reviewed and approved by the Legal Services Unit

Risks and Mitigations  

7.11.1 The purpose of this process and decision making is to create certainty and reduce risk.

Implementation

7.12    Implementation dependencies - On going collaborative work and support between staff and the Community Board to determine future uses.

7.13    Implementation timeframe – April to September initiate sale process or community engagement / consultation process depending on the property and its categorisation.

Option Summary - Advantages and Disadvantages

7.14    The advantages of this option include:

·   Creates certainty.

·   Provides continued momentum to the process.

·   Provides good prudent management and custodianship of Council’s property assets while balancing community outcomes,

7.15    The disadvantages of this option include:

·   Council’s decisions may not align with the Community boards desired outcomes.

 

 

Attachments

No.

Title

Page

a

Process Flow Chart

2

b

Spreydon Ward Property List

2

c

Cashmere Ward Property List

2

d

Workshop outcomes

2

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Angus Smith - Manager Property Consultancy

Approved By

Bruce Rendall - Head of Facilities, Property & Planning

Anne Columbus - General Manager Corporate Services

  


Waihoro/Spreydon-Cashmere Community Board

05 June 2018

 

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05 June 2018

 

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05 June 2018

 

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05 June 2018

 

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Waihoro/Spreydon-Cashmere Community Board

05 June 2018

 

 

9.        Spreydon-Cashmere 2017-18 Discretionary Response Fund Application - Whareora House of Life Trust

Reference:

18/457826

Presenter(s):

Jay Sepie – Community Development Advisor

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Spreydon-Cashmere Community Board to consider an application for funding from its 2017/18 Discretionary Response Fund from the organisation(s) listed below.

Funding Request Number

Organisation

Project Name

Amount Requested

57846

Whareora House of Life Trust

Accessibility Renovation

$5,000

 

Origin of Report

1.2       This report is staff generated as a result of an application being received.

2.   Significance

2.1       The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the number of people affected and/or with an interest.

2.1.2   Due to the assessment of low significance, no further community engagement and consultation is required.

3.   Staff Recommendations

That the Spreydon-Cashmere Community Board:

1.         Approves a grant of $5000 from its 2017-18 Discretionary Response Fund to Whareora House of Life Trust towards the costs of an accessibility ramp and decking.

 

4.   Key Points

4.1       At the time of writing, the balance of the Discretionary Response Fund is as detailed below.

Total Budget 2017/18

Granted To Date

Available for allocation

Balance If Staff Recommendation adopted

$140,180

$92,095

$39,085

$34,085

 

4.2       Based on the current Discretionary Response Fund criteria, the application listed above is eligible for funding.

4.3       The attached Decision Matrix provides detailed information for the application.  This includes organisational details, project details, financial information and a staff assessment.

 

 

Attachments

No.

Title

Page

a

Spreydon-Cashmere DRF Matrix - Whareora House of Life 20180508

2

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Jay Sepie - Community Development Advisor

Approved By

Arohanui Grace - Manager Community Governance, Spreydon-Cashmere

  


Waihoro/Spreydon-Cashmere Community Board

05 June 2018

 

PDF Creator


Waihoro/Spreydon-Cashmere Community Board

05 June 2018

 

 

10.    Spreydon Cashmere 2017/18 Discretionary Response Fund - Off the Ground Fund

Reference:

18/497157

Presenter(s):

Emma Pavey, Community Recreation Advisor

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Spreydon-Cashmere Community Board to consider an application for funding from its 2017/18 Discretionary Response Fund listed below.

Funding Request Number

Organisation

Project Name

Amount Requested

#58251

Spreydon-Cashmere Community Board

Off the Ground Fund

$779

 

Origin of Report

1.2       This report is staff generated as a result of the Off the Ground Fund not having sufficient funds until the end of the 2017/18 financial year.

2.   Significance

2.1       The decision(s) in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the number of people affected and/or with an interest.

2.1.2   Due to the assessment of low significance, no further community engagement and consultation is required.

3.   Staff Recommendations

That the Spreydon-Cashmere Community Board:

1.         Approves an allocation of $779 from its 2017/18 2017/18 Discretionary Response Fund to the Off the Ground Fund.

 

4.   Key Points

4.1       At the time of writing, the balance of the Discretionary Response Fund is as detailed below.

Total Budget 2017/18

Granted To Date

Available for allocation

Balance If Staff Recommendation adopted

$140,180

$92,095

$48,085

$47,306

 

4.2       Based on the current Discretionary Response Fund criteria, the application listed above is eligible for funding.

4.3       The attached Decision Matrix provides detailed information for the application.  This includes organisational details, project details, financial information and a staff assessment.

 

 

Attachments

No.

Title

Page

a

Spreydon Cashmere 2017 18 Discretionary Response Fund Decision Matrix Off the Ground Fund

2

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Emma Pavey - Community Recreation Advisor

Approved By

Arohanui Grace - Manager Community Governance, Spreydon-Cashmere

  


Waihoro/Spreydon-Cashmere Community Board

05 June 2018

 

PDF Creator 


Waihoro/Spreydon-Cashmere Community Board

05 June 2018

 

 

11.  Elected Members’ Information Exchange

 

This item provides an opportunity for Board Members to update each other on recent events and/or issues of relevance and interest to the Board.