Christchurch City Council

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Christchurch City Council will be held on:

 

Date:                                     Thursday 7 June 2018

Time:                                    9.30am

Venue:                                 Council Chambers, Civic Offices,
53 Hereford Street, Christchurch

 

 

Membership

Chairperson

Deputy Chairperson

Members

Mayor Lianne Dalziel

Deputy Mayor Andrew Turner

Councillor Vicki Buck

Councillor Jimmy Chen

Councillor Phil Clearwater

Councillor Pauline Cotter

Councillor Mike Davidson

Councillor David East

Councillor Anne Galloway

Councillor Jamie Gough

Councillor Yani Johanson

Councillor Aaron Keown

Councillor Glenn Livingstone

Councillor Raf Manji

Councillor Tim Scandrett

Councillor Deon Swiggs

Councillor Sara Templeton

 

 

1 June 2018

 

 

 

Principal Advisor

Dr Karleen Edwards

Chief Executive

Tel: 941 8554

 

Christopher Turner-Bullock

Committee Advisor

941 8233

christopher.turner@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
Watch Council meetings live on the web:
http://councillive.ccc.govt.nz/live-stream

 


Council

07 June 2018

 

 

 


Council

07 June 2018

 

TABLE OF CONTENTS

 

          Minute’s Silence in Memory of Christine Wilson................................................................... 4

1.       Apologies................................................................................................................................... 4

2.       Declarations of Interest............................................................................................................ 4

3.       Public Participation.................................................................................................................. 4

3.1       Public Forum....................................................................................................................... 4

3.2       Deputations by Appointment............................................................................................... 4

4.       Presentation of Petitions......................................................................................................... 4

Coastal-Burwood Community Board

5.       Waitai/Coastal-Burwood Community Board Report to Council.......................................... 5

Banks Peninsula Community Board

6.       Banks Peninsula Community Board Report to Council....................................................... 11

Spreydon-Cashmere Community Board

7.       Waihoro/Spreydon-Cashmere Community Board Report to Council............................... 15

Papanui-Innes Community Board

8.       Papanui-Innes Community Board Report to Council.......................................................... 19

Fendalton-Waimairi-Harewood Community Board

9.       Fendalton-Waimairi-Harewood Community Board Report to Council.............................. 33

Halswell-Hornby-Riccarton Community Board

10.     Halswell-Hornby-Riccarton Community Board Report to Council..................................... 37

Linwood-Central-Heathcote Community Board

11.     Waikura/Linwood-Central-Heathcote Community Board Report to Council................... 45

12.     Chief Executive's Report - May 2018..................................................................................... 49

STAFF REPORTS

13.     Zone committees' 2017 annual reports and quarterly updates......................................... 61

14.     Hearings Panel Report to the Council on the (Draft) Takapūneke Reserve Management Plan.................................................................................................................................................. 75

15.     Resolution to Exclude the Public......................................................................................... 304  

 

 

 


Council

07 June 2018

 

 

       Minute’s Silence in Memory of Christine Wilson

·           At the last meeting of the Banks Peninsula Community Board a moment of silence was held in remembrance of Christine Wilson, to honour her life and service to our community.

·           She was a member of the Lyttelton/Mt. Herbert Community Board and the first Chairperson of the Banks Peninsula Community Board, Te Pātaka o Rākaihautū.

·           The Community Board was one of many ways Christine served our community.

·           She was a proud Lytteltonian and many would say she lived to serve her community and family.

·           She started the original Lyttelton Youth Group and later oversaw the establishment of the Lyttelton Harbour Basin Youth Centre. She was also the long-time manager and Community Facilitator at the Lyttelton Community House.

·           Christine also championed the Annual Parihaka Remembrance Service.

·           She was a dearly loved and adored wife, mother, mother in-law, nana, auntie, and great-aunty.

·           Two of her brothers were All Blacks and two of her three sons were also All Blacks.

·           Christine presented to Council on a number of occasions in her role as chair of the Community Board and she will be missed.

 

1.   Apologies

At the close of the agenda no apologies had been received.

2.   Declarations of Interest

Members are reminded of the need to be vigilant and to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3.   Public Participation

3.1  Public Forum

A period of up to 30 minutes is available for people to speak for up to five minutes on any issue that is not the subject of a separate hearings process.

3.2  Deputations by Appointment

Deputations may be heard on a matter or matters covered by a report on this agenda and approved by the Chairperson.

There were no deputations by appointment at the time the agenda was prepared 

4.   Presentation of Petitions

There were no Presentation of Petitions at the time the agenda was prepared.  

 


Council

07 June 2018

 

 

5.        Waitai/Coastal-Burwood Community Board Report to Council

Reference:

18/468715

Presenter(s):

Kim Money, Chairperson

 

 

1.   Purpose of Report

The purpose of this report is to provide the Council with an overview of Part A matters requiring a Council decision and of initiatives and issues considered by the Community Board.

2.   Community Board Recommendations

That the Council:

1.         Receive the Community Board report for May 2018.

 

1.   Community Board Decisions Under Delegation

The Coastal-Burwood Community Board held meetings on 7 May 2018 and 21 May 2018.  Decisions made under delegation were:

·     The Board approved a 10 metre width for the Palmers Road (Bowhill-New Brighton) renewal and has asked staff to consider options around traffic calming measures.

·     The Board approved a grant of $5,000 to the Aranui Community Trust towards their Community Connectedness Programmes and Events.

·     The Board approved a transfer of $646 from the 2017/18 Coastal-Burwood Discretionary Response Fund to the 2017/18 Coastal-Burwood Youth Development Fund.

·     The Board approved a grant of $500 from its 2017/18 Youth Development Fund towards the costs of a young person attending the 2018 JM World Orchestra.

·     The Board approved a grant of $500 from its 2017/18 Youth Development Fund towards the costs of a young person attending the Avonside Girls High School Trip 2018 trip to Japan.

·     The Board approved a grant of $446 from its 2017/18 Youth Development Fund towards the costs of a young person attending the 2018 IAAF World U20 Championships.

·     The Board approved a grant of $403 to South Brighton Residents Association $303 towards the hire of South New Brighton Community Hall for 12 months and $100 towards paper.

 

2.   Part A Recommendations to Council

There are no reports presenting Part A recommendations from the Board are included in this agenda for Council consideration.

The Board’s consideration and recommendation of Taiora: QEII Recreation and Sports Centre – New Café Lease was considered by the Council at its meeting on 10 May 2018 in public excluded session.

The Board made a Part A recommendation in relation to the development of a Styx River Masterplan and implementation strategy, however as this relates to the Board’s Long Term Plan submission, this will not be put forward to Council until after the Long Term Plan has been finalised.  


 

3.   Significant Council Projects in the Board Area

3.1       Strengthening Community Fund Projects

3.1.1   Memorandum of Understanding with Aranui Community Trust.

A memorandum of understanding between the Aranui Community Trust and Christchurch City Council was signed on Tuesday May 15 2018 at the Aranui Wainoni Community Centre. The signing was held in front of a gathering of around 40 members of the Aranui Community, partner agencies, not for profit organisations and members of the Aranui Community Trust, Christchurch City Council staff and Coastal-Burwood Community Board.

Proceedings were opened by local Kaumatua Wharekawa Kaa (Sandy) with a waiata from the Aranui Community Trust staff. The manager of the Aranui Community Trust, Rachael Fonotia and Council Governance Team member, Natalie Dally shared the role of MC reflecting the theme of partnership for the event. The gathering heard from Rob Davidson, chairperson of the Aranui Community Trust since its beginning some 18 years ago, as he relayed their journey with the community, City Council and Housing New Zealand as original partners in what was then known as the Aranui Community Renewal project.

Councillor Glenn Livingstone then shared his time and experience of wearing multiple "hats" in the projects and Aranui community as a Councillor, member of the Coastal-Burwood Community Board and member on the Aranui Community Trust.

The General Manager of the Christchurch City Council Community and Citizens unit Mary Richardson rounded off the speakers reinforcing the Councils commitment to working with our communities in partnership.

The memorandum was then signed by, Rob Davidson and Rachael Fonotia on behalf of the Aranui Community Trust and Kim Money (Coastal-Burwood Community Board Chair) and Mary Richardson on behalf of the City Council.

The purpose of the Memorandum of Understanding is to acknowledge, develop and support the positive and special working relationship and partnership between the Aranui Community Trust and the Christchurch City Council. The overall goal of the memorandum is to support Aranui to be a proud community of hope and opportunities where people stand tall and work together for an awesome Aranui community.   Once the formalities were completed there was the blessing and cutting of a giant celebratory chocolate sponge cake, shared refreshments, stories and friendships afterwards.

 

 

 

 

 

 

 

 

 

 

 


Rachael Fonotia, Mary Richardson, Rob Davidson, Kim Money, Glenn Livingsone, Tim Baker

 

3.2       Other partnerships with the community and organisations

3.2.1   Roy Stokes Hall

The community group continue to work on feasibility plans for the hall. A follow up meeting with Council staff and the community group is to be arranged to discuss progress.  

3.2.2   Fitness Trail at Burwood Park (South)

The Burwood Park Fitness Trail was officially opened on 4 May 2018, 12pm at Burwood Park South (on Cresswell Avenue). There was a cool breeze blowing through the Park when around 60 members of the Dallington Community joined with the Dallington Community Cottage Trust, Coastal-Burwood Community Board members, CCC staff and other residents associations and groups to officially welcome the adult outdoor gym equipment to their community.

The project began as a community vision from Dallington stalwarts Anton Korunic and Bill Allott and passed to the Dallington Residents Association. Following the earthquakes of 2010/2011 Bill and Anton were forced to move out of the area but kept returning to support their community. The gym project was then picked up by the Dallington Community Cottage Trust, chaired by Coastal-Burwood Community Board Member, Linda Stewart. The Trust raised funds for the project and with support from the Coastal – Burwood Community Board and City Council Governance Team and Parks staff they brought the vision to reality.

Dallington was one of the communities hardest hit by the earthquakes of 2010/2011 and lost around half of its community resources including many of its people who had links to the area going back generations. The opening of the fitness trail at Burwood Park in Dallington celebrated the installation of a total of seven pieces of outdoor gym equipment and static fitness stations and signified the rebuilding and return of assets to the community.

The opening was introduced by the Coastal-Burwood Community Board Chair Kim Money with a speech from Dallington Community Cottage Trust Chairperson, Linda Stewart, followed by a ribbon cutting ceremony with Bill and Anton on the scissors. The group then enjoyed exercise demonstrations by all and shared refreshments and stories with each other afterwards.

The equipment at Burwood Park enhances a well-loved community space providing another reason for people to connect and reconnect with each other while taking care of themselves physically. The equipment is suitable for people of all ages and stages and is situated next to the playground on Burwood Park so the whole family can enjoy exercising and playing together.

 

 

 

 

 

 

 

 

 

 

 


Anton Korunic and Bill Allott cut the ribbon – with Linda Stewart and Kim Money

 

3.3       Community Facilities (updates and future plans)

3.3.1   Opening of Taiora QEII Recreation & Sport Centre

The official opening of the Taiora QEII Recreation & Sport Centre will be on 31 May 2018. The Board has provided input and ideas for the official opening event.

 

 

 

 

 

 

 

 

 

 

 

 


Taiora QEII Recreation & Sport Centre

 

4.   Significant Community Issues, Events and Projects in the Board Area

 

4.1       Styx River Working Party

The Working Party arose out of a two-year community conversation and met monthly since August 2017. The process was successful in strengthening community capacity through providing a means for the community to engage with Council technical staff. There were seven community members on the working party along with members of the Coastal-Burwood and Papanui-Innes Community Boards. The Working Party had its last meeting on 4 April 2018 followed by a meeting to agree on a Long Term Plan submission on 10 April 2018.

The resolutions agreed upon by the Working Party are included below.  The Board will await the outcome of LTP decisions then determine the next steps.  

 

1.   That the community be advised of the budget in the draft LTP for work on the Styx River.

2.   That the Joint Working Party wish to consider both short term and long term actions to mitigate flooding in the Styx Communities and this to be implemented with some urgency. The short term priorities are flooding, earthquake damage, lateral spread and drainage issues.

3.   That a working group continue with community members and elected members to further progress Styx River issues.

 

4.   That the 11 point questions raised by Dr Phil Driver in his field trip report be answered and provided to the next meeting of community and elected members. In addition that information be provided to update the community about the current plans for ponding areas related to the NZTA motorway development area.

5.   That the joint working party request the Community Boards to recommend to the Council that a long term Styx River Masterplan and implementation strategy be considered for development over the next two years and that appropriate budgets be allocated.  Noting that the community be engaged with the masterplan form the commencement.

              

4.2       Resource Consents in Southshore    

There have been concerns raised in the community about difficulties obtaining Resource Consents in the High Flood Hazard Management Area in Southshore.  The Board held a meeting on 22 May 2018 with a number of people at different stages of trying to obtain a resource consent in Southshore to better understand these issues.   Council staff from the Resource Consent and City Planning teams attended the meeting also. The Board was able to get a better understanding of the range of experiences and issues and staff were able to answer and follow up on some of the questions raised.

4.3       Estuary Edge Workshop 

Following a workshop which included the Community Board and representatives from Council, Regenerate Christchurch and Environment Canterbury in February 2018, a second workshop was held on 11 May 2018 to discuss responsibilities and options for necessary protection work against   erosion caused by tidal inundation.  Some initial track relocation and planting was discussed and it was agreed options to manage erosion would be developed by a coastal engineer. The Board will have a further discussion about this before works are confirmed.

 

5.   Progress Report Against the Community Board Plan 

The Board’s ongoing decisions are being included as measures against the Outcomes and Priorities contained in the 2017 – 2019 Community Board Plan.

 

6.   Community Board Matters of Interest 

6.1       To address issues of safety raised to the Community Board, trees and shrubs in Thomson Park have been lifted and thinned.

6.2       The Board has asked a LINZ representative to attend a Board meeting to provide the Board with an update on the transitional use of the Ōtākaro Avon River Corridor.

 

 

Attachments

There are no attachments to this report.

 

Signatories

Authors

Jo Wells - Manager Community Governance, Coastal-Burwood

Peter Croucher - Community Board Advisor

Approved By

Gary Watson - Manager Community Governance, Halswell-Hornby-Riccarton

  


Council

07 June 2018

 

 

6.        Banks Peninsula Community Board Report to Council

Reference:

18/114690

Presenter(s):

Pam Richardson, Chair of Banks Peninsula Community Board

 

 

1.   Purpose of Report

The purpose of this report is to provide the Council with an overview of Part A matters requiring a Council decision and of initiatives and issues considered by the Community Board.

2.   Community Board Recommendations

That the Council:

1.         Receive the Community Board report for June 2018.

 

3.   Community Board Decisions Under Delegation

The Banks Peninsula Community Board held meetings on 16 April (Extraordinary) and 23 April.

Decisions made under delegation were:

·    The Board resolved that the report on the Urumau Reserve Development Plan lie on the table while further clarification is sought from staff as follows:

1. Which tracks within Urumau Reserve were legally established?

                   2.   Of the tracks legally established:

         - Did staff have knowledge/involvement?

                                   - Do they comply with Christchurch City Council track standards?

                                   - What are their environmental impacts?

         - Do they require a cultural assessment?

                            3.   What are the likely traffic and parking impacts if Urumau Reserve usage is intensified?

 

·    The Board requested that staff work with the Lyttelton Reserve Management Committee, and the community, to ensure that until any future plans are adopted for the Urumau Reserve that no further development work, inconsistent with the 2008 Urumau Development Plan, be carried out, whilst ensuring that essential maintenance may be undertaken.

 

·    The Board approved the general layout of the proposed works for Stage 1 of the Inner Harbour Route Improvements project as detailed in Attachment A (Rāpaki Drive to Omaru Road Footpath) and Attachment B (Governors Bay / Dyers Pass / Main Road Upgrade) including new kerb alignments, landscaping, surface treatments, and line markings.
(
The Board did not support any changes to the Simeon Quay / Brittan Terrace intersection at this stage because of the effects that would have on other intersections in the area, including Godley Quay / Simeon intersection, and the impact it could have on local traffic movements.  The Board agreed to reconsider changes to the intersection if necessary, after Naval Point was developed.)

 

·    The Board requested that staff investigate whether line markings on the Simeon Quay / Brittan Terrace intersection can be improved.

 

4.   Part A Recommendations to Council

There were no Part A recommendations made to the Council.

 

5.   Significant Council Projects in the Board Area

Naval Point Development/Lyttelton Recreation Ground  

A session was held with stakeholders of the wider Naval Point area regarding the traffic and parking options around the Lyttelton Recreation Ground. This is a response to the need to mitigate the risks relating to the “tank farm” which were outlined in the earlier Quantitative Risk Analysis report. The challenge is to ensure that the Recreation Ground has access to the same number of parking spaces as now.

6.   Significant Community Issues, Events and Projects in the Board Area

Public Forums and Deputations     

6.1       The Board heard ten deputations and considered over 600 submissions on the Urumau Reserve Development Plan.

6.2       Holly Cunningham spoke to the Board regarding an art installation project at the Lyttelton Museum site.

6.3       Donald Couch spoke to the Board regarding the history of the Pūrau Reserve, and its importance to mana whenua.

6.4       Ann Jolliffe spoke to the Board regarding the proposed intersection improvements on Simeon Quay/Brittan Terrace.

6.5       Linda Pringle spoke to the Board regarding the proposed intersection improvements on Simeon Quay/Brittan Terrace.

6.6       John Howie spoke to the Board regarding the proposed intersection improvements on Simeon Quay/Brittan Terrace.

Committee, Subcommittee and Working Party Meetings

6.7       A meeting of the Lyttelton Design Review Panel was held on 27 March to consider a proposal for a Voelas Road property.

6.8       A drop-in session was held on 7 April on the proposal for the Pūrau Māori Reserve. There has been significant community interest in this process and the Board expects a report with recommendations soon.

6.9       A meeting of the Akaroa Issues Working Party was held on 13 April.  The Working Party will ask the Community Board to request an arborist report on the distinctive eucalypt trees along the Akaroa Waterfront.

6.10    A meeting of the Akaroa Design and Appearance Advisory Committee was held on 3 May to consider plans for buildings at 65 Rue Lavaud.

 

7.   Progress Report Against the Community Board Plan 

7.1       Not applicable this month.

 

8.   Community Board Matters of Interest 

8.1       GeoPark

The Board heard a briefing from Dr Sam Hampton, accompanied by Mark Revington, consultant for Ngai Tahu, on the concept of a GeoPark on Banks Peninsula.


 

The Board indicated its general support for the concept and further exploration of a GeoPark for Banks Peninsula, acknowledging that there has been no formal public consultation with the community and noting that some engagement has occurred with key stakeholders.   Some members felt that given the significance of a GeoPark to the whole community, and the limited information provided, they could not support the concept of a GeoPark at this stage.

8.2       Project Lyttelton

The Board received an update from Margaret Jefferies, Chair of Project Lyttelton, on a project funded from the Community Resilience Partnership Fund to assist in increasing community wellbeing through the reactivation of the Lyttelton Recreation Centre.

The Centre now has volunteers staffing the desk at the entrance to the building six days a week. The LIFT Library which focusses on sustainability and many other topics is now based there and an Open Day drew in 250 local residents who were able to try various activities and give feedback on what other things they might like to come to the Centre to do.

 

 

 

Attachments

There are no attachments for this report.

 

Signatories

Authors

Joan Blatchford - Manager Community Governance, Banks Peninsula/Lyttelton

Penelope Goldstone - Manager Community Governance, Banks Peninsula/Akaroa

Approved By

John Filsell - Head of Community Support, Governance and Partnerships

  


Council

07 June 2018

 

 

7.        Waihoro/Spreydon-Cashmere Community Board Report to Council

Reference:

18/455534

Presenter(s):

Karolin Potter, Community Board Chairperson
Melanie Coker, Community Board Deputy Chairperson
Arohanui Grace, Community Governance Manager, Spreydon-Cashmere

 

 

1.   Purpose of Report

The purpose of this report is to provide the Council with an overview of Part A matters requiring a Council decision and of initiatives and issues considered by the Community Board.

2.   Community Board Recommendations

That the Council:

1.         Receive the Community Board report for May 2018.

3.   Community Board Decisions Under Delegation

The Spreydon-Cashmere Community Board held meetings on 1 and 18 May 2018.  Decisions made under delegation were:

·   To allocate funding for the Board’s 2018/19 Community Board Projects from its 2018/19 Discretionary Response Fund.

·   To approve no stopping restrictions on Vanadium Place, Annex Road, Dyers Pass Road, Somerfield Street, Wilsons Road

·   To approve installation of a Bus stop on Wilsons Road

·   To approve no Stopping Restrictions at various intersections Selwyn Street

·   To approve a grant of $4,000 from its 2017/18 Discretionary Response Fund to Cashmere Technical Football Club towards the purchase of portable goal posts for Somerfield Park.

·   To approve a grant of $5,000 from its 2017/18 Discretionary Response Fund to Suburbs Rugby Football Club towards the Child and Youth Development Officer Project.

·   To approve a grant of $500 from its 2017/18 Youth Achievement and Development Fund to Lucy Kate Anderson towards participation in the Future Problem Solving World Championships International Conference in Lacrosse, Wisconsin USA 6-10 June 2018.

·   To approve a grant of $500 from its 2017/18 Youth Development Fund to Amelia Jane Kirkness towards participation in the Future Problem Solving World Championships International Conference in Lacrosse, Wisconsin USA 6-10 June 2018.

·   To approve a grant of $500 from its 2017/18 Youth Achievement and Development Fund to Benjamin Maxwell Wilson Kelly towards participation in the Globe Theatre Workshop and Performances in London, England 5th – 22nd July 2018.

·   Conferring its 2018 Community Service and Youth Service Awards.

 

4.   Part A Recommendations to Council

There were no Part A recommendations from the Board to the Council in May 2018.

 

5.   Significant Council Projects in the Board Area

5.1       Coronation Hall

Coronation Hall in Domain Terrace, Spreydon was occupied by a local Sports Club prior to being damaged by fire in October 2015 was included in the process to consider heritage buildings and funding options. Repair has not been undertaken to date and the hall remains fenced off, unrepaired and unoccupied.  Premises for community groups are in short supply in the Spreydon area and the Board regularly receives enquiries from a variety of groups interested in using the hall. In addition neighbours have expressed concern at the derelict building in the park.

Due to there being insufficient funding to repair all local heritage buildings within the first few years of the Long Term Plan (LTP) 2018-28 a process was recently undertaken to consider heritage buildings and funding options that included calling for expressions of interest in using a number of heritage buildings.  Coronation Hall was included in the process. The Board recognises the importance of Coronation Hall both as a heritage building and also as an important community facility and accordingly in its submission on the Long Term Plan 2018-28 sought funding provision for the urgent repair of the Hall.

The Boards views were also put forward as part of its input into the heritage buildings and funding options process. Parks staff have now advised that as a result of this they intend recommending that the funding for the Coronation            Hall repairs be brought forward in the to the Long Term Plan to commence within the year 18/19.

5.2       Off The Ground Fund

The Off the Ground Fund was set up in May 2013 by the Spreydon/Heathcote Community Board to provide some rapid financial assistance to residents or groups in the ward who had a small community idea that could make a big difference, especially for a voluntary activity that supported earthquake recovery. In subsequent years the Community Board has recognised on going value in making this rapid access grant of up to $250 for local opportunities.

The demand for this grant assistance has been modest but steady, and very much appreciated by the recipients. Payment is made upon proof of expenditure, along with a brief account of the project and photographs as appropriate.

The Community Board makes a decision within several days. The fund is administered by the Spreydon-Cashmere Community Governance staff, who collaborate to review applications, make recommendations, and implement the decisions. A review of the fund is planned to ensure that the criteria remains current and appropriate.

Since its initiation other Community Boards have picked up the idea and set up similar funds.

      

6.   Significant Community Issues, Events and Projects in the Board Area

 

6.1       Community Workshop on District Plan and Resource Management Act 1991 Processes

On 8 May 2018 the Board hosted a Community Seminar on the District Plan and Resource Management Act Processes.  The purpose of the forum was to provide residents with information on the current District plan provisions, how they apply and the Resource Management Act processes such including resource consent and when and how residents can be involved in applications for these.  Staff working in these areas presented at the forum and answered questions. There has been positive feedback on the workshop from attendees.

 

6.2       Spreydon-Cashmere Community Events Project

The Board and former Boards have a history of investing in building the capacity of community groups and organisations with a view to growing greater connection and social capital within local communities.  To this end the Board has sponsored a number of community events in local neighbourhoods such as the Hoon Hay Fiesta and the Waltham Fair that brought community groups together to plan and run these. 

One previously sponsored event, Barrington Big Fun, however, over time ceased to be community-driven and therefore lost its capacity building component. This led to the Board deciding in 2017 to create a Community Event Fund from the funds previously allocated to Barrington Big Fun.  The purpose of the Fund is to help build the capacity of local community organisations, not-for-profits, sports groups and informal groups to deliver ‘new’ local events in their neighbourhoods within the Spreydon-Cashmere area.

It is anticipated that fund moneys in conjunction with support to gain the necessary skills to plan, run, and evaluate an event will offer community groups the chance to bring an idea for a local event to life. 

It is proposed that applicants for funding (who are likely to have little or no experience in running successful community events safely and efficiently) provide an expression of interest.  The expression of interest should clearly outline the event, what it is for, what it will achieve, who will benefit, an approximate cost and how many people it is expected to attract. The event can be held either in or outdoors and can have a community, sporting, cultural or arts focus.  It can also be culturally or demographically specific, for example an event for older adults.   All events must help achieve the Spreydon Cashmere Community Board Plan outcomes. 

The successful events will be chosen by the Board.  If successful applicants will need to set up a planning committee comprising a minimum of three people.  They will be taken through a “Get Set Go workshop” which teaches basic event management skills, enabling them to build the confidence to deliver that event and future events.

7.   Progress Report Against the Community Board Plan 

7.1       Community Board Plan Review

Staff continue to work through the priority actions identified at the Board workshop reviewing the Community Board Plan progress

7.2       Community Board Pamphlet

The Spreydon Cashmere Community Board plan identifies strong communities as an objective and indicates that in pursuance of this the Board will support initiatives that make it easier for people to know who and what is available in neighbourhoods.  There has been discussion for some time around the need for an initiative that promotes the role of Community Boards generally.  This has given rise to a proposal for a generic pamphlet identifying local community boards, describing their role and providing contact details and links to be distributed to households with the Council’s rates notices.

The proposal has been accepted is being progressed by staff with a view to pamphlets being distributed with the second rates notices. 

7.3       Age Friendly Spreydon-Cashmere

The Spreydon-Cashmere Community Board Plan 2017-19 includes the development of an Age-Friendly action plan that the Community Board agreed to develop in April 2017. An Age-Friendly working party has been formed comprising Board members and local community governance staff and has meeting regularly.  A launch of the age friendly initiative is planned at a forum in July at the Older Adults Network meeting where nominations for membership of a Steering group will be called for

 

8.   Community Board Matters of Interest 

8.1       Cracroft Suburb recognition

Cracroft residents have expressed concern that rates and valuation information on the Council’s website identifies properties located in the Cracroft suburb as being in Hoon Hay or Hoon Hay Valley.  At a recent meeting the Board requested staff advice on how the information on the website that incorrectly identifies the Cracroft properties can be corrected. Staff have responded advising that the areas returned in a "Rates and valuation search" are not what would be considered 'Suburbs'. They are administrative boundaries and do not align to other agencies 'definition' of suburbs. They have further advised that these areas are used for internal purposes and for the odd external purpose where to differentiate between roads of the same name at different locations within the city.

The Board has now requested a staff briefing on the identification of residents’ communities, suburbs and localities, on rates and valuation information.

 

 

Attachments

There are no attachments to this report.

 

Signatories

Author

Faye Collins - Community Board Advisor

Approved By

John Filsell - Head of Community Support, Governance and Partnerships

  


Council

07 June 2018

 

 

8.        Papanui-Innes Community Board Report to Council

Reference:

18/517650

Presenter(s):

Ali Jones, Chairperson
Emma Norrish, Deputy Chairperson

 

 

1.   Purpose of Report

The purpose of this report is to provide the Council with an overview of Part A matters requiring a Council decision and of initiatives and issues considered by the Community Board.

 

2.   Community Board Recommendations

That the Council:

1.         Receive the Community Board report for May 2018.

 

1.   Community Board Decisions Under Delegation

The Papanui-Innes Community Board held meetings on 27 April and 18 May.  Decisions made under delegation were:

·   Approval of the installation of ‘no overtaking’ road markings on the road approaches to railway level crossing at the following road/rail intersections: Kainga, Spencerville, Radcliffe, Belfast, Sturrocks, Tuckers, Sawyers Arms, Harewood and Blighs Roads.

·   Endorsement of the recommendations from the Styx River Joint Working Party in conjunction with the Coastal-Burwood Community Board.

·   Approval of the following grants:

$300 from its 2017/18 Positive Youth Development Fund to Alia Govin-Fowler towards participating in the Future Problem Solving Championships in Winsconsin, USA from 6 to 10 June 2018.

$2,000 to Crimewatch (ChCh) Incorporated towards vehicle operating costs to enable the delivery of the Northwest area community patrols.

$500 from its 2017/18 Positive Youth Development Fund to Nick Andre Moulai towards representing New Zealand at the International Association of Athletics Federations (IAAF) U20 World Championships being held in Finland from 24 June to 16 July 2018.

$252 from its 2017/18 Positive Youth Development Fund to Strikeforce Boxing for Jack Morgan towards the cost of registration to compete at the next level.

 

2.   Part A Recommendations to Council

There were no Part A recommendations from the Board.


 

3.   Significant Council Projects in the Board Area

Strengthening Community Fund Projects        

3.1       Belfast Sports and Community Centre

The gymnasium showing photos of equipment purchased with a grant from the Strengthening Communities 2016/17 Fund.

 

 

 

 

 

Initial repairs of the car park have taken place at a cost of $9,000, the Board granted the Centre $1,500 from the Discretionary response fund to assist with these. Further repairs will be undertaken as the Club can afford.

 

 

 

 

 

 

 

 

Other Partnerships with the community and organisations      

3.1.1   Papanui Community Survey

This survey is being driven by Papanui Baptist Freedom and Northgate Trusts and started in March at the Papanui Neighbourhood Day and will continue through to October 2018. Seventy individual surveys have been completed to date. Social media such as Facebook and Neighbourly are also being used as vehicles to reach residents and community members.

Once the survey is completed, the findings will be analysed and the results presented to the Board.

Board area Consultations/Engagement/Submission opportunities

3.1.2   Christchurch Northern Corridor (CNC)

A significant increase in commuters travelling on Cranford Street is expected following the completion of the CNC in 2020. At a recent seminar the Board received a copy of the consultation material that will be circulated to residents regarding the downstream effects management plan for Cranford Street and the surrounding area south of Innes Road.


 

The plan will look at improving connections to help commuters get where they need to go while maintaining the sense of community for businesses and residents in the area and minimising the use of short cuts through side streets. The consultation is designed to help inform that plan and is open for feedback from 26 April to 4 June 2018.

The first two consultation drop-in sessions have been well attended by the community. The project team answered questions and discussed the various options proposed with those who attended. This project is generating a lot of interest and we have received over 180 submissions to date.

3.1.3   Cranford Street and Main North Road – Speed Limit Change

Consultation is open for feedback from 20 April to 14 May 2018 on a proposed speed limit change from 60km/hr on Cranford Street and Main North Road to just north of Queen Elizabeth II Drive. The speed limit change takes into account safe and appropriate speeds in accordance with the NZTA approved guides to speed management.

 

 

3.1.4   Main North Road Bus Lane Priority

Full information on the submissions received was recently circulated to Board members for their information. The main issues are summarised below:

·   Grassmere residents’ concerns about access and related issues including green time at Mary Street

·   Business and community concerns about proposed parking removal for the full time northbound bus lane

·   Concern to a lesser extent from affected businesses and community about extension of the southbound bus lane times

·   There were also comments regarding the proposed traffic island to enforce the existing banned right turn into Winston Avenue.

Updated time frames for delivery are:

·    Summary to submitters and decision meetings – August 2018

·    Detailed design incorporating any changes – September 2018

·    Construction – mid-2019.

 

3.1.5   Community Events Implementation Plan

The Community Events Implementation Plan is currently in the initial stages of development and staff are seeking feedback on how the Board would like to see this plan developed and implemented.

The Community Events Implementation Plan will describe the goals and actions needed to steer the Council’s role in the development and production of community events in Christchurch.

The Council’s Community Events Team have reviewed current Council practice relating to the development and production of community events and considered the areas that should be emphasised in the review process. Three areas have emerged:

·     Events produced by Council’s Events Production and Community Recreation Teams.

·     Sponsorship and support provided to third party events that support a well-rounded events calendar.

·     Creating a more events-friendly city, focusing on enabling events and streamlining the permitting process for event organisers.

Officers will develop proposed goals and actions to be implemented after engaging with Community Boards, event organisers, event attendees, the wider community and Council units.  The Papanui-Innes Community Board will be asked to review and provide elected member feedback on proposed actions.

The draft timeline of key actions that will contribute to the development of the Community Events Implementation Plan is:

 

Date

Action

4 April 2018

Present draft Community Events Implementation Plan timelines and scope in a report to the Social Community Development and Housing committee (SDC&H)

April 2018

Present draft Community Events Implementation Plan timeline and scope  to Community boards

 

April – August 2018

Identify all of the Council resources currently available to the production and development of community events.

Survey stakeholder groups in relation to the three primary goals.

Engage with Community Recreation Advisors and Community Boards.

Analyse Residents Survey and other Council surveys to further understand what types of events the community would like to attend and participate in.

Identify and collate any further information deemed necessary.

Analyse information and prepare a draft Plan including proposed goals and actions.

5 September 2018

Present report to SCD&H Committee with an update on research findings and presentation of a draft Events Community Implementation Plan.

Early October 2018 TBC

Incorporate any changes requested by SCD&H Committee and present Draft Community Events Implementation Plan to Council

October 2018

Formal consultation on ‘Have Your Say’ website

November/ December 2018

Present Final Community Events Implementation Plan to Council for adoption

 

Officers will provide an update on progress to the Social Community Development & Housing committee in September 2018. This will include draft findings of the review and proposed goals and actions.

 

Community Facilities (updates and future plans)

3.1.6      280 Westminster Street

                Staff are currently working with a couple of groups to come up with a joint lease proposal.

3.1.7      Redwood Plunket Rooms

                The Plunket Rooms project is on schedule and should be completed mid-July. An opening event is being planned by local staff to celebrate this community project.

3.1.8      St Albans Park and Pavilion

                St Albans Park Pavilion is progressing well.  The works are up to the framing stage with the roof going on next. 

 

 

 

 

 

 

 

 

 

 

 

 

 

Project completion timeframe:

Optimistic

Realistic

Pessimistic

30 June 2018

30 July 2018

30 August 2018

 

The St Albans Park project has been affected by the recent wet weather with the ground conditions and associated delays putting significant pressure on the project budget. Works have started for the lift station with the sheet piles being driven and the well points started. The balance of the works are still very subject to suitable ground conditions.  The surface needs to be dry to complete the sand slitting prior to the application of the sand layer.

Surface water from the rain on 28–29 April                The wicket showing grass


 

Project completion timeframe:

Optimistic

Realistic

Pessimistic

July 2018

August 2018

September 2018

3.1.9      St Albans Community Centre

                An update was provided to the Board by staff on Wednesday 11 April 2018.

                Notification was sent to the Board on 11 May 2018 that the Council has now taken ownership of the section at 130 Caledonian Road.

3.1.10    10 Shirley Road

                The Board included a request for the reinstatement of funding to begin consultation and design for a community facility into the 2018/19 financial year as part of its submission to the Christchurch City Council Draft Long Term Plan.

                In late March 2018, an engagement survey was carried out on the type of facility and activities people living in the area, and those who have a vested interest in Shirley, would want to see rebuilt on the 10 Shirley Road site. Over 40 responses were received and staff are awaiting the conclusion of the Long Term Plan process, to look at the next steps. If budget is approved this will include a workshop with the Board and developing an engagement and communications plan.

 

 

                Above are current photos of the site which will be vacated by contractors on 31 August 2018 following completion of the Dudley Creek/St Albans Stream flood remediation project.

3.1.11    Edgeware Village Masterplan

Results of the recent consultation with stakeholders in the Edgeware Village area indicated that the majority preference is to defer any major changes to streets, access ways and road markings until the MCR is completed in approximately two years.

In the meantime the Board asked staff to consider some beautification projects to improve the overall look of the area without incurring major costs.


 

 

3.1.12    MacFarlane Park Centre

                The landscaping around the MacFarlane Park Centre is proceeding well despite the recent wet weather (refer to pictures on next page).

 

2018_0426(006)  2018_0426(002)

All services (less power/communications) have been installed and the car park and one lot of paving is ready for asphalting.

3.1.13    Christchurch Northern Corridor (CNC) Alliance Update

Over and Under the CNC Motorway – the three local roads (Belfast, Radcliffe and Prestons) will bridge over the motorway with accompanying pedestrian and cycle lanes. Excellent progress is being made on building the new Belfast and Radcliffe Road overpasses.

 

 

Some redirection of traffic will occur April/May but good management plans are ensuring that the contractor is making every effort to avoid major disruption to traffic flows.

3.2       Infrastructure projects underway

3.2.1   Dudley Creek Flood Remediation Programme

The Project Team is liaising with the Parks Maintenance Team to carry out weeding and maintenance on the stretch of Dudley Creek along Julius Terrace.

A community meeting was held by CCC staff to address the concerns of residents and a further meeting with affected residents will be held early June to provide more information and follow up to the first meeting.

3.2.2   Bus Priority Lanes – Main North Road

Work continues on this scheme and consideration is being given to the many suggestions received via consultation to review the possibilities, including feedback on the parking towards Harewood Road. Five further options are being developed for Grassmere Street to incorporate submitters’ proposals and provide a right turn into Grassmere Street from Main North Road within the limited road space.

 

Modelling and safety audits have been completed on these options to find out which are viable and staff are currently working to respond to the issues raised in these investigations. Implementation of any of these options would result in some variations to the Papanui Parallel scheme, and staff continue to liaise with that project team to understand the impact of possible changes. Further collaboration between units is needed to reach the preferred option.

 

The project team understands how important this scheme is to Papanui and is working to ensure the right option is progressed. The remaining design work still to be resolved in developing a plan for approval means the report to the Board will be presented in August.


 

4.   Significant Community Issues, Events and Projects in the Board Area

4.1       Papanui Bush in the Bridgestone Reserve Regeneration Project

A very successful planting day was held at the Papanui Bush Bridgestone Reserve on Friday 30 April 2018 with 60 plus volunteers.

The planting day was the first stage of recreating Papanui Bush and covers 1100 square metres with over 700 plants being planted.

Phase Two is to happen on Tuesday 5 June 2018 at the northern and southern ends of the reserve and again will involve the local community, businesses, schools and Rotary to help plant and regenerate a native forest in the Bridgestone Reserve.

      Planting Day 27 April 2018 - photo9

Our thanks go to the wonderful Parks team (above) who provided major support to ensure the day was a wonderful experience and total success and, of course, the volunteers who willingly gave their time and energy to recreate a piece of history.

Thanks also to the Papanui-Innes Community Governance Team who ensured that all participants (staff and volunteers) were watered and fed.

4.2       Rutland Reserve Wet Area Update

The Reserve tidied up well but some areas are extremely boggy. The map shows the extent of wet areas.

 

 

 

 

 

 

 

The following photos show the mowing that was undertaken. The turf would normally be cut five times a year however, due to the water saturation and soft nature of the soil, it is inaccessible for the majority of the time.

   

   

The Waterways team have indicated they do not maintain within the reserve at all.  There are a couple of waterways adjacent to the Rutland Reserve (Dudley Diversion and Simpson's Drain) that are on their maintenance programme. However this is not a waterway issue – it is a spring that has developed within a park and so would come under the remit of the Parks team to mitigate as they see best.

It would be very expensive both for an initial capital cost and ongoing maintenance to put in sub-soil drainage and rehabilitate the turf surface to 'flat' again.  This land is prone to slumping because of the peat composition therefore there are high chances of spring/s developing elsewhere in this area during wet winters – or further earthquakes.

Therefore both the Parks and Waterways Teams agree that the sensible thing to do in this case would be to plant it up as a wetland feature – perhaps even involve the local school. 

4.3       Styx River Joint Working Party

The Working Party arose out of a two-year community conversation and has met monthly since August 2017. The process was successful in strengthening community capacity through providing a means for the community to engage with the Council technical staff. There were seven community members on the Working Party along with members of the Coastal-Burwood and Papanui-Innes Community Boards. The Working Party had its last meeting on 4 April 2018 followed by a meeting to agree on a Long Term Plan submission on 10 April 2018.

      The resolutions agreed upon by the Working Party are below. Included with each resolution are suggested actions for the Board to consider.

      At their meeting on 10 April the Styx River Joint Working Party resolved the resolutions below to go in a report to the Community Boards for action.

1.      That the community be advised of the budget in the draft LTP for work on the Styx River.

This has been completed. An overview of LTP budget was provided by Kevin McDonnell, Team Leader Asset Planning, Surface Water and Land Drainage at the Working Party meeting on 4 April 2018.


 

 

2.      That the Joint Working Party wish to consider both short term and long term actions to mitigate flooding in the Styx Communities and this to be implemented with some urgency. The short term priorities are flooding, earthquake damage, lateral spread and drainage issues.

It is suggested the Board request that short term actions be considered by Council technical staff and a response prepared for distribution to the community group members via the Community Boards. It is anticipated that long term actions are to be incorporated in the planning process for the Styx River masterplan.    

3.      That a working group continue with community members and elected members to further progress Styx River issues.

It is recommended that no further general Working Party meetings be held until staff report back on the process for development of a Styx River masterplan and implementation strategy (refer to point 5 below).

4.      That the 11 point questions raised by Dr Phil Driver in his field trip report be answered and provided to the next meeting of community and elected members. In addition that information be provided to update the community about the current plans for ponding areas related to the NZTA motorway development area.

It is suggested that the Board request that operational and planning staff provide answers which can be sent to members of the Working Party. 

5.      That the Joint Working Party request the Community Boards to recommend to the Council that a long term Styx River Masterplan and implementation strategy be considered for development over the next two year period and that appropriate budgets be allocated.  Noting that the community be engaged with the masterplan form the commencement.

         Both the Coastal-Burwood and Papanui-Innes Community Boards included the request that Council considers the development of a long term Styx River Masterplan and Implementation Strategy in their draft 2018-2028 Long Term Plan Submissions.

Further to this, it is suggested that the two Community Boards recommend to the Council that it request staff investigate and report back on the details for, and how, a long term Styx River Masterplan and implementation strategy could be developed over the next two year period, including appropriate budget allocation and plans for community members to be closely involved with the masterplan from the commencement – this planning to consider the following matters:

•    Flooding

•    Lateral spread/Earthquake damage

•    Aquatic weed removal

•    Water measurement levels

•    Tidal gates

•    Ponding areas in adjacent properties

•    Issues related to the Waimakariri river mouth lagoon and consequent flooding

•    State of related drains

•    Land development areas – water shed into the Styx River

•    Riparian planting plans

•    River management strategies for the long term including whether or not the river is treated as a drain; natural ponding area; swamp or other use such as a rowing/recreation lake

•    Changes in industrial land use/dewatering and effect on water table and discharges to Kaputone Creek

•    Link to the multi-hazard approach (which picks up climate change, coastal hazards)

•    Brooklands red zone issues

•    Collaboration with the community and agencies

•    Inclusion of Environment Canterbury

•    Collaboration with and resource input from Regenerate Christchurch

 

 

Attachments

There are no attachments to this report.

 

Signatories

Authors

Christine Lane - Manager Community Governance, Papanui-Innes

Helen Miles - Community Recreation Advisor

Lyssa Aves - Governance Support Officer

Approved By

John Filsell - Head of Community Support, Governance and Partnerships

  


Council

07 June 2018

 

 

9.        Fendalton-Waimairi-Harewood Community Board Report to Council

Reference:

18/435135

Presenter(s):

Sam MacDonald, Chairperson – Fendalton-Waimairi-Harewood
Aaron Campbell, Deputy Chairperson – Fendalton-Waimairi-Harewood

 

 

1.   Purpose of Report

The purpose of this report is to provide the Council with an overview of Part A matters requiring a Council decision and of initiatives and issues considered by the Community Board.

2.   Community Board Recommendations

That the Council:

1.         Receive the Community Board report for May 2018.

 

3.   Community Board Decisions Under Delegation

The Fendalton-Waimairi-Harewood Community Board held a meeting on 30 April 2018.  Decisions made under delegation were:

·   Ilam Road – Proposed P10 Parking Restrictions – the Board approved a P10 parking restriction outside the Ewart Douglas Pharmacy in Ilam Road.

·   Fendalton-Waimairi-Harewood 2017-18 Youth Development Fund – the Board approved a grant to Emma Logan and Anna Hooker towards competing at the Australian Gymnastics Championships in Melbourne.

 

4.   Part A Recommendations to Council

There were no Part A reports for the Fendalton-Waimairi-Harewood Community Board to consider for the period ending 31 May 2018.

 

3.   Significant Council Projects in the Board Area

Jeffreys Replacement Water Tank  

3.1       Feedback on a preferred alternative option for the Jeffreys Reserve replacement water tank was open for comment from 23 April 2018 closing 14 May 2018. Council Staff also held a drop in session for residents on 1 May 2018.

4.   Significant Community Issues, Events and Projects in the Board Area

4.1       Community Service Awards 2018

Community Service Awards 2018 nominations have now closed and 11 nominations have been received from the Fendalton-Waimairi-Harewood ward area.  Community Service Awards are held every second year in the Fendalton-Waimairi-Harewood area so it is good to get nominations for a wide range of areas.

The Community Service Awards report will be presented to the Board at its 5 June 2018 meeting.

The awards’ ceremony will be held at the Bishopdale Community Centre on Tuesday, 3 July at 4.30pm.

4.2       Jellie Park Recreational Centre

The repair and maintenance programme at Jellie Park is progressing well.  Work has been completed on the spa pool and sauna while work on the indoor hydroslide is continuing and expected to be completed in September 2018.

Work is also underway on the outdoor pool and slide and the outdoor space. It is expected theses will be completed in November 2018.

 

A small swim shop has also been installed near the entrance to the pool.

 

5.   Progress Report Against the Community Board Plan 

5.1       The next progress report against the Fendalton-Waimairi-Harewood Community Board Plan will be presented to the Council in July 2018.

 

6.   Community Board Matters of Interest 

6.1       The Board Chairperson and Deputy Chairperson presented the Fendalton-Waimairi-Harewood Community Board’s submission on the draft Long Term Plan to the Council at its meeting on Monday, 30 April 2018. 

 

 

Attachments

There are no attachments for this report.

 

Signatories

Authors

Kay Rabe - Governance Support Officer

Matthew McLintock - Manager Community Governance, Fendalton-Waimairi-Harewood

Maryanne Lomax - Community Development Advisor

Trevor Cattermole - Community Development Advisor

Lisa Gregory - Community Recreation Advisor

Bronwyn Frost - Community Support Officer

Approved By

John Filsell - Head of Community Support, Governance and Partnerships

  


Council

07 June 2018

 

 

10.    Halswell-Hornby-Riccarton Community Board Report to Council

Reference:

18/465691

Presenter(s):

Ross McFarlane
Gary Watson, Community Governance Manager

 

 

1.   Purpose of Report

The purpose of this report is to provide the Council with an overview of Part A matters requiring a Council decision and of initiatives and issues considered by the Community Board.

2.   Community Board Recommendations

That the Council:

1.         Receive the Halswell-Hornby-Riccarton Community Board report for May 2018.

 

3.   Community Board Decisions Under Delegation

The Halswell-Hornby-Riccarton Community Board held meetings on 15 May 2018 and 29 May 2018.  Decisions made under delegation were:

·   Approval to grant a five year lease of Paterson House at the Halswell Quarry Park to Conservation Volunteers New Zealand.

·   Approval of a landscape plan associated with the construction of the Harrington Park Public Toilet.

·   Approval of No Stopping Restrictions on Rubicon Place.

·   Approval of P120 Parking Restrictions on Freyberg Avenue.

·   Approval of No Stopping Restrictions and P30 Parking Restrictions on Tower Street.

·   Allocations of 2017-18 Discretionary Response Funding to six local organisations.

·   Allocation of 2017-18 Youth Development Funding to five individual recipients.

 

4.   Part A Recommendations to Council

There are no Part A Board recommendations in this agenda for the Council’s consideration.

 

5.   Significant Council Projects in the Board Area

5.1       Strengthening Communities Funded Projects

5.1.1   2016-17 Riccarton/Wigram Strengthening Communities Fund Allocations - Accountability Report

An accountability report was received by the Board on 29 May 2018 regarding the former Riccarton/Wigram Community Board's funding allocations made in relation to the Strengthening Communities Fund 2016-17.

Community organisations were required to spend their grant funding by August 2017 and to then supply an end-of-project accountability return. 

The accountability details were for the Strengthening Communities Fund only and therefore did not include projects funded under either the Board’s previous Small Grants Fund or Discretionary Response Fund.  Also, not included were the three Riccarton/Wigram projects referred for Metropolitan Funding under the former Key Local Projects scheme. 

The latter projects were delivered by the Community Development Network Trust, the Halswell Community Project and the Oak Development Trust.

5.1.2   2018 Community Service and Youth Service Awards

The Board’s annual Community Service and Youth Service Awards function will be held on Wednesday 27 June 2018 at the Tea House, Riccarton Park.

5.1.3   Leadership Day 2018

On 3 May 2018, the third Halswell-Hornby-Riccarton Leadership Day was successfully held with the theme of 'Leading Together'. 

39 local leaders took part in the day from a variety of groups, sports and interest clubs and community organisations. 

The New Zealand Defence Force had a strong presentation, which was thoroughly enjoyed by the participants.  In the afternoon it was followed by Erica Austin on embracing diversity and ended with a local example of Mollie Howarth, from the Citizens Advice Bureau. Participants were acknowledged for the work they are doing in the community.  They all received a cup full of goodies, a massage and some tools to go back to their organisations with.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


 


5.1.4   Community Resilience Partnership Fund 2017-18

One organisation in the Halswell-Hornby-Riccarton wards received a two year funding allocation from the 2017-18 Community Resilience Partnership Fund.

 

The Oak Development Trust was granted $40,000 over two years for two projects.  The first of these being to take the Men2Cook project beyond the pilot programme funded by the Halswell-Hornby-Riccarton Community Board.  The second was for an Emergency Resiliency Planning project for migrant communities in Riccarton.  This will feed into the Riccarton Emergency Preparedness Plan which is currently underway in the wider Riccarton community.

 

Neither of these projects were previously funded by the Board under Oak Development Trust's Strengthening Communities Fund allocations.

 

5.1.5   Community Resilience Partnership Fund 2018-19

The Hornby Community Care Trust has made application for two year funding support towards a Hornby Activator.   This project will involve employing a person full time based at the Hornby Community Centre, and will involve:

·    Analysing the current assets in the community and how they are currently being used;

·    Maximising the use of the current community spaces in the area;

·    Raising the profile of any current projects/activities;

·    Running a series of community events;

·    Connecting existing organisations;

·    Supporting the development of the Hello Hornby event in conjunction with the community committee;

·    Supporting emerging local leaders; and,

·     Supporting the development of local initiatives

The organisation’s application was considered by the Council on 24 May 2018. 

 

5.1.6   2018-19 Strengthening Communities Fund

Applications from the community to the 2018-19 Strengthening Communities Fund closed on 8 May 2018.

A decision report will be presented for consideration to the Halswell-Hornby-Riccarton Community Board meeting on 29 August 2018.

5.1.7   Give Gear, Get Great

The cost of equipment can often be a barrier to participating in sport and recreation and the Give Gear, Get Great initiative aims to reduce this by donating unwanted sports equipment to individuals, schools and organisations who provide recreational opportunities. Funding for this project was provided by the Community Board.

The bins provided have been located at various sites including the Halswell Community Hub, Fendalton Library, Te Hāpua: Halswell Centre, La Vida Centre, and other community organisations.

  

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

5.2       Other partnerships with the community and organisations

5.2.1   Community Network Forums

Four network forums take place regularly in the Halswell-Hornby-Riccarton wards with varying levels of support provided by local Community Governance staff.  Where possible, communities are encouraged to take the lead in organising and facilitating these opportunities for community organisations to collaborate and network together.

·    The Halswell Liaison Group meets monthly at the Halswell Community Hub, facilitated by the Halswell Community Project. This is the second year that the Halswell Community Project has taken over the facilitation of these meetings.  A recent topic discussed at the meeting was the range of disability services in the Halswell area.

·    The Hornby Community Workers Luncheon meets on the first Wednesday of each month at the Hornby Community Centre.  This is fully organised and facilitated by the Hornby Community Care Trust.  The Community Board has provided funding assistance to support these meetings through its Strengthening Communities Fund.  A recent topic at the meeting was a presentation by youth workers from Youth and Cultural Development.

·    The Riccarton Network Liaison Group meets on Thursdays at 1pm, every five to six weeks at the Wharenui Recreation Centre Lounge.  This meeting is facilitated by the local Community Governance Team.  A recent topic discussed at the network meeting was about where the community can get assistance with issues of a varying nature.

·    The Invent Forum is a wards-wide forum for those involved with and/or working with young people in the Halswell-Hornby-Riccarton wards.  It is held two-monthly at varying locations and is facilitated by CDN Trust.  A topic discussed at the recent network meeting was the provision of library services for young people.

5.3       Community Facilities

5.3.1      New Riccarton Community Centre

The Developed Design phase for the new building is nearing completion and a resource consent application has been lodged. 

 

Feedback from internal Council stakeholder groups (Community Governance, Facilities Maintenance, Information Technology and Urban Design) has been obtained and where appropriate, will be incorporated into the final Detailed Design.

 

5.4       Infrastructure projects underway

5.4.1   Riccarton Road Upgrade - Update

The Project Team advise as follows:

Deans Avenue to Harakeke Street

·   The rebuild of the road is progressing ahead of schedule so far with the section from Deans Avenue to the railway line completed with the final green surfacing to follow as the top road layer has to fully cure before the paint can be added.

·   The work that is happening in the section east of the railway line are the minor works such as the adjustment of manhole lids to the new road height and final line marking.

·   From 19 May 2018, Fulton Hogan moved onto the section west of the railway line up to Harakeke Street and is working day and night to complete the roading works. There is still work to complete the new traffic signals installation at the same time focused around the railway line and will be mostly during the day.

·   The wastewater connection at Harakeke Street has been completed and the new trunk main is now in service. The final water main connection on Harakeke Street was completed in mid-May 2018.

·   The remaining wastewater and water supply work is progressing as expected with five out of the six wastewater laterals completed and testing of the new water main began in mid-May 2018.

·   Water supply boundary connections are being made at the end of May 2018, where private properties will be connected to the new infrastructure installed in the street.

Harakeke Street to Matipo Street

·   The Project Team held three public information sessions in early May 2018 which went well, with interest coming from local residents and businesses. Further sessions are planned once a contractor is appointed and timeframes are confirmed.

·   The Project Team is expecting to go to tender in the next couple of months and appoint a contractor by early October 2018.

 

5.4.2   Ngā Puna Wai Sports Hub

New drone footage (refer link) can be viewed that shows work progress to date on the Ngā Puna Wai Sports Hub. https://www.youtube.com/watch?v=YDGI9Z6P2wc.

 

6.   Significant Community Issues, Events and Projects in the Board Area

6.1       Upper Riccarton War Memorial Library - Update

With the Riccarton Road building now unavailable for use, this year’s Upper Riccarton War Memorial ANZAC Day service was held at the Rannerdale War Veteran's home.  The Library's memorial boards were viewable at the ANZAC event.

The remainder of the library's resources, including 7,000 books and furniture were successfully removed from the library at a working bee held on Saturday 12 March 2018.  Fourteen Council staff kindly attended to assist, most being from the Building Inspection team. They were joined by several Board members and their families, and library volunteers. Most of the resources were removed to a container placed at the rear of the library building.  The library will now sort the books with a view to finding a longer term location. The container will remain on site for approximately three months.

 

 

 

 

 

 

 

 

 

 

 

 

6.2       Yaldhurst Memorial Hall - Update

The report into future options for the Yaldhurst Memorial Hall was postponed after a meeting held at the beginning of 2018, when Yaldhurst residents expressed a desire to investigate preferences for the future of the facility.

This included obtaining an alternative assessment about the state of the building arising from the Council's 2012 Detailed Engineering Evaluation. They signalled having some indication of their position by the end of June 2018.

6.3       Proposed Greater Hornby Residents' Association - Update

Staff are continuing to work with a group wishing to establish a new residents' association in the Hornby area.  They are initially naming the group as the Greater Hornby Residents’ Association and are looking to confirm their boundaries in liaison with neighbouring associations.

A decision report on the proposal will come to the Board.

6.4       Halswell Playcentre - Update

Staff have been assisting the Halswell Playcentre in its quest for a site for a new playcentre as they have outgrown their current building at St Lukes Church in Halswell Road.  The group was shown around the property at 27 Glovers Road, Halswell, previously transferred by the Council to the Otautahi Community Housing Trust.  The Playcentre is pursuing discussions with the Housing Trust. 

6.5       Events

6.5.1   Walking Festival 2018 

The first planning meeting was held on 17 May 2018 which bought together community groups, schools and recreation providers invited to be involved in the early planning stages of the event.

The Walking Festival 2018 will be held from Saturday 29 September to Sunday 14 October 2018. Registrations opened recently for groups interested in planning and delivering a walk in their areas as part of the festival programme.

6.5.2   Beca Heritage Week

Beca Heritage Week will be held from Friday 12 to Monday 22 October 2018 providing an opportunity for a broad range of community groups, businesses and organisations to create and produce special events to celebrate the heritage of Christchurch.

Staff from the local Community Governance Team and the Parks Unit, are planning to mark the reopening of Paterson House (former manager’s residence at Halswell Quarry Park), with an event on 16 October 2018.

The planned walk will be around the restored Singleman’s Quarters, Crusher building and Paterson House giving participants a view of the buildings and surroundings with a short talk on the heritage aspects of each building.

6.5.3   Young 1's and Shufflebumz Open Day 

Seeds RUR Trust who run the Young 1's and Shufflebumz music to movement programme, held an open morning on Wednesday 6 June 2018.  This programme has a unique point of difference in that it caters for young mothers (under the age of 25) and their toddlers.  It provides the mothers with the opportunity to network with other mothers in a similar situation and is the only specialist music to movement programme specifically for this sector in the city.  The programme is provided from the Activate Church (formerly Westside) in Watts Road, Sockburn.

 

7.   Progress Report Against the Community Board Plan 

7.1       Updates are being presented quarterly (March, June, September and December) to the Board throughout 2018 on its Community Plan 2017-19  to measure progress against the Board’s approved outcomes and priorities.

 

8.   Community Board Matters of Interest 

8.1       The Community Board received in April 2018 the CEPTD report on Division Street and surrounding areas in central Riccarton. A small working group of members was formed to review the report and give feedback to the Board on a prioritised list of initiatives to possibly fund.

 

 

Attachments

There are no attachments to this report.

 

Signatories

Authors

Cindy Sheppard - Governance Support Officer

Gary Watson - Manager Community Governance, Halswell-Hornby-Riccarton

Peter Dow - Community Board Advisor

Karla Gunby - Community Development Advisor

Noela Letufuga - Community Support Officer

Emily Toase - Community Recreation Advisor

Marie Byrne - Community Development Advisor

Approved By

John Filsell - Head of Community Support, Governance and Partnerships

  


Council

07 June 2018

 

 

11.    Waikura/Linwood-Central-Heathcote Community Board Report to Council

Reference:

18/518698

Presenter(s):

Sally Buck, Chairperson, Waikura/Linwood-Central-Heathcote Community Board
Shupayi Mpunga, Community Governance Manager, Linwood-Central-Heathcote

 

 

1.   Purpose of Report

The purpose of this report is to provide the Council with an overview of Part A matters requiring a Council decision and of initiatives and issues considered by the Community Board.

2.   Community Board Recommendations

That the Council:

1.         Receive the Community Board report for June 2018.

 

1.   Community Board Decisions Under Delegation

The Waikura/Linwood-Central-Heathcote Community Board held meetings on 30 April and 16 May 2018.  Decisions made under delegation were:

·   The Board approved:

·   Parking Restrictions in:

·      Cannon Hill and Marama Crescent, Mt Pleasant

·     Wilsons Road North, Waltham

·      Colombo Street, Edgeware

·     Shakespeare Road/Defoe Place

·      Byron Street, Sydenham

·     Woodham Road, Avonside

·      Glenstrae Road/Inverness Lane

 

 

·   Level Crossing Approaches – Road Markings.

·   Heathcote River Dredging Tree Removals.

·   Funding from the Linwood-Central-Heathcote 2017/18 Discretionary Response Fund to:

·     Te Whare Taonga o Nga Iwi Katoa/Linwood Reserve Centre for the purchase and set up of a tunnel house.

·     Bromley Community Association for mobile tables.

·     Drug-Arm towards their Express Programme.

·     Woolston Community Library for library books.

·   Funding from the Linwood-Central-Heathcote 2017/18 Youth Development Fund for youth to attend:

·     Under 17 Korfball World Cup in the Netherlands.

·     Future Problem Solving World Championships in the United States of America.

·   141 Smith Street as the site for the Woolston-Linwood Pool Facility.

 

2.   Part A Recommendations to Council

No Part A reports were presented to the Board.

 

3.   Significant Council Projects in the Board Area

Woolston Cut Dredging

3.1       The Board attended a site visit to the Woolston Cut dredging project on Wednesday 16 May.

 

4.   Significant Community Issues, Events and Projects in the Board Area

Public Forums

4.1       Mr Michael Reynolds of Roimata Food Commons, updated the Board in relation to the successful outdoor cinema night held at Radley Park.

4.2       Ms Kirstin Dingwall and two children, local residents, addressed the Board regarding Waltham Park revitalisation and provided some suggestions in relation to potential play equipment for all ages.

4.3       Maria Brooks, local resident, addressed the Board in relation to the temporary Alcohol Ban in Linwood Village and expressed her desire for the ban to be made permanent as in her view the temporary ban has made a huge difference in the area.

4.4       Margaret Knowles, local resident, addressed the Board in relation to maintenance issues raised in and around Stanmore Road/Hereford Street intersection.

4.5       Gillian Sheard, local resident, addressed the Board requesting that the Council have the Richmond Village area streets swept more often. Ms Sheard tabled photos showing the condition of the streets and kerbing around the Richmond Village area. 

4.5.1   Ms Sheard advised that she is working with the Richmond Village businesses to upgrade the Richmond Village signage.

4.5.2   Ms Sheard further discussed with the Board her concerns regarding the pedestrian crossing adjacent to 331 Stanmore Road including a verbal suggestion of implementing a slow speed zone. As part of the presentation Ms Sheard tabled a petition with regard to the pedestrian crossing.  (The petition is to be forwarded to the Council’s Infrastructure, Transport and Environment Committee for their consideration).

 

5.   Community Board Matters of Interest  

5.1       Waltham Park - At the Board’s 30 April 2018 meeting Ms Kirstin Dingle and two children, local residents, addressed the Board proposing that Waltham Park (the Park) be revitalised as a community hub where people can enjoy outdoor activities and events.

The Park is in a diverse and changing community that is predominantly a low income area with the highest proportion of single parents in Christchurch. For many families the Park is the only space they have for outdoor activities, and many do not have the transport or money to go to a park outside Waltham.

There are reportedly safety issues, including inadequate barriers between the Park and a busy road, poor lighting and restricted visibility due to overgrown vegetation and buildings; and the playground equipment is unsuitable for older children, but is not proposed to be renewed in the draft Long Term Plan until 2023/24.

The Board would like to, in future, support the community in undertaking a CPTED report and working towards making the playground more age-friendly.

5.2       Street-Based Sex Work: Security/anti-crime Camera - At its 3 April 2018 meeting the Board received the Community Development Approach to Street-Based Sex Work – Quarterly Progress Report. The Board would like to support the installation of a CCTV camera in the vicinity of Aberdeen Street to assist with street security. The Street-based Sex Work Collaborative Working Group, that includes the New Zealand Police, is supportive of a camera being installed on this site for safety reasons raised by residents, the New Zealand Prostitutes Collective and local businesses. 

5.3       Linwood Village: Security/anti-crime Camera – At the Linwood-Central-Heathcote Community Board meeting of 6 November 2017 the Linwood-Central-Heathcote Community Board requested the Council:

Request staff urgently meet with the Police to discuss the installation and monitoring of close circuit cameras in the affected areas (in the vicinity of Linwood Village), and authorise their installation should that be agreed.

 

The Council at its 7 December 2017 meeting resolved:

 

Council Resolved CNCL/2017/00343

That the Council:

1.      Request staff urgently meet with the Police to discuss the installation and monitoring of close circuit cameras in the affected areas (in the vicinity of Linwood Village), and authorise their installation should that be agreed.

2.      Request staff to investigate a permanent alcohol ban in public places in the Linwood Village area including Doris Lusk Reserve.

3.      Request staff to urgently investigate a temporary alcohol ban in public places in the immediate area of the Linwood Village including Doris Lusk Reserve to take effect for the 2017/18 summer onwards.

 

After the earthquakes the Council provided the Police with a budget to install security cameras around the city and maintain them once installed. This budget has now been cut so there is only budget for maintaining the existing cameras.  The current draft LTP has no provision for any new security cameras.

 

In 2015 the Police did an assessment of where in Christchurch cameras would be useful and it was determined then that Linwood Village was a priority as it was close to the top of the list.

 

Staff and the Police visited the Linwood Village area in May 2018.  There is a traffic management camera on the corner of Worcester St and Stanmore Road.  Both the Police and Council traffic engineers are adamant that the two systems need to be kept separate.  The current suggestion, based on the site visit, is that cameras to be effective in the Linwood Village area two cameras would need to be installed on the corners of Stanmore Road and Gloucester Street, and Stanmore Road and Worcester Street intersections.   The Board would like to support installation of the cameras.

5.4       Installation of flag poles in Sumner: Request from the Returned Services Association – At the Board meeting held on 30 April 2018 the Board was informed during elected members’ information exchange that an ANZAC Service had been held at Matuku Takotako: Sumner Centre.  Temporary flag poles were installed for the service.  The Board requested staff to provide an update on the installation of flagpoles at Matuku Takotako Sumner Centre.

Prior to the 2001 earthquakes, a wooden flagpole was attached to the old Sumner Community Centre building.  A request had been received from the Sumner/Redcliffs Returned Services Association (RSA) for installation of permanent flagpoles or pulleys to maintain tradition and have the ability to fly a flag at half-mast when required.  Current staff advice is that with the design and build of the external fabric of the facility flag poles would detract from the aesthetics of the building.  The Board has requested staff to provide information on installation of flagpoles as the Board is supportive of this.

5.5       Water Fountains – Possible locations in the Community Board Area and Central City – The Board requested that staff provide advice on installation of water fountains in the community board area.  Through the 2017/18 Annual Plan process $20,000 was allocated for fountains in the central city.  The Board is working with staff to identify suitable sites to ensure that people have access to potable water in locations across the Board area.

 

Attachments

There are no attachments to this report.

 

Signatories

Author

Shupayi Mpunga - Manager Community Governance, Linwood-Central-Heathcote

Approved By

John Filsell - Head of Community Support, Governance and Partnerships

  


Council

07 June 2018

 

 

12.    Chief Executive's Report - May 2018

Reference:

18/527462

Presenter(s):

Karleen Edwards, Chief Executive

 

 

1.   Purpose of Report

1.1       This Chief Executive’s Report provides a summary of the Council’s organisational performance for May 2018.

1.   Recommendation to Council

That the Council:

1.         Receive the report.

 

 

Attachments

No.

Title

Page

a

Chief Executive's Report - May 2018

50

 

 

Signatories

Author

Karleen Edwards - Chief Executive

  


Council

07 June 2018

 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


Council

07 June 2018

 

 

13.    Zone committees' 2017 annual reports and quarterly updates

Reference:

18/272085

Presenter(s):

Paula Smith, Banks Peninsula zone committee chair
Arapata Reuben, Christchurch-West Melton zone committee chair
Allen Lim, Selwyn-Waihora zone committee chair

 

 

1.   Purpose of Report

1.1       The purpose of this report is for the Council to receive the zone committees’ annual reports for 2017 and be informed about the zone committees’ key actions over the last quarter.

2.   Staff Recommendations

That the Council:

1.         Receive the information in the zone committees’ reports.

 

3.   Key Points

3.1       The previous quarterly update was 1 March 2018.

3.2       Zone committees have prepared annual reports of their activities for 2017, attached as Attachments A, B and C. Matters of particular interest for the Council include, but are not limited to:

3.2.1   Work on the issue of copper containing brake pads and copper in urban stormwater by the Christchurch-West Melton zone committee

3.2.2   Approval of a total $135,000 of Immediate Steps Biodiversity Funds from Christchurch-West Melton and Banks Peninsula zone committees for Port Hills fire recovery

3.2.3   Community water seminar series organised by Selwyn-Waihora zone committee

 

 

Attachments

No.

Title

Page

a

Annual report for 2017 - Christchurch-West Melton zone committee

62

b

Annual report for 2017 - Banks Peninsula zone committee

66

c

Annual Report for 2017 - Selwyn-Waihora zone committee

70

 

 

Signatories

Author

Diane Shelander - Senior Policy Analyst

Approved By

Helen Beaumont - Head of Strategic Policy

Brendan Anstiss - General Manager Strategy and Transformation

  


Council

07 June 2018

 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


Council

07 June 2018

 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


Council

07 June 2018

 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


Council

07 June 2018

 

 

14.    Hearings Panel Report to the Council on the (Draft) Takapūneke Reserve Management Plan

Reference:

18/476794

Presenter(s):

Liz Ryley, Committee Advisor

 

 

1.   Purpose and Origin of Report

1.1       The purpose of this report is to recommend to Council the adoption of the (Draft) Takapūneke Reserve Management Plan (Attachment A), following a consultation and hearings panel process.  The Hearings Panel Report and associated documentation is attached.

1.2       Adoption of the report will enable the progression of the classification of the Takapūneke Reserve to National Reserve status, as per the Reserves Act 1977 Section 13, to protect and preserve the cultural, social, heritage, landscape and archaeological values of the Reserve for future generations.

1.3       At the Banks Peninsula Community Board meeting of 9 October 2017 the Community Board received a staff report titled “Public Consultation (Draft) Takapūneke Reserve Management Plan (Attachment B).  The Community Board resolved (BKCB/2017/00140) to:

1.3.1   Approve the release of the (Draft) Takapūneke Reserve Management Plan for public consultation commencing 11 October 2017 until 5pm 15 December 2017 as per the Reserves Act 1977 section 41 and invite persons and interested organisations to submit written submissions.

1.4       The Hearings Panel of Deputy Mayor Andrew Turner (Chairperson), Councillor David East and Councillor Yani Johanson convened on Friday 2 February 2018 to hear verbal submissions (Attachment C), reconvened on Wednesday 7 February 2018 when Council officers presented the Hearings Panel with further information in relation to commercialisation, traffic and pedestrian safety matters, and reconvened on Friday 3 May 2018 to consider and deliberate on the revised (Draft) Takapūneke Reserve Management Plan.  The Hearings Panel also undertook a site visit on Friday 6 April 2018.

1.5       The Hearings Panel has no decision-making powers but, in accordance with its delegation, has considered the written and oral submissions received on the proposal and is now making recommendations to the Council.  The Council can then accept or reject those recommendations as it sees fit bearing in mind that the Local Government Act 2002 s.82(1)(e) requires that “the views presented to the local authority should be received by the local authority with an open mind and should be given by the local authority, in making a decision, due consideration.”

1.6       The Council, as the final decision-maker should put itself in as good a position as the Hearings Panel having heard and read all the submissions on the proposal.  This report discusses the oral and written submissions that were presented at the hearings as well as the Hearings Panel considerations and deliberations. 


 

2.   Hearings Panel Recommendations

That the Council:

1.         Adopt the Takapūneke Reserve Management Plan containing revisions agreed to by the Hearings Panel at its meeting on 2 May 2018.

2.         Make a formal application to the Minister of Conservation to apply for National Reserve status for Takapūneke Reserve as per the Reserves Act 1977 Section 13.

3.         Request staff to establish a Co-Governance Group, as set out in paragraphs 5.15.2, 5.15.3 and 5.15.4 of the Takapūneke Reserve Management Plan, i.e:

·        5.15.2 - To establish a Co-Governance Group once the Takapūneke Reserve Management Plan has been adopted by the City Council. The Co-Governance Group is to continue until Takapūneke Reserve has been declared a National Reserve in compliance with Section 13, Reserves Act 1977. Once Takapūneke Reserve has attained National Reserve status the future management structure of the Reserve shall be in discussion with the Minister of Conservation or their representatives.

·        5.15.3 - To establish a Co-Governance Group with a core number of equal representatives from Ōnuku Rūnanga and the City Council. The City Council representatives are to include an elected local Community Board member.  Assistance may be requested from supportive groups or organisations when the core representatives believe these will be beneficial to the management of the Reserve. The City Council would continue administrating the operation and management of the reserve.

·        5.15.4 - To have the Terms of Reference for the Co-Governance Group endorsed by Ōnuku Rūnanga and the local Community Board.

4.         Note the Hearings Panel request that the Co-Governance group be asked to establish initial priorities and funding requirements.

5.         Formally acknowledge and thank the Ōnuku Rūnanga, submitters, the Akaroa community and Council staff for their participation in this process.

 

3.   Context

3.1       In the 1820s Takapūneke Reserve was a major trading village, primarily supplying visiting ships with dressed flax fibre.  A significant event involving the massacre of a large number of local Ngāi Tahu whanau in 1830 resulted in Takapūneke becoming Wāhi Tapu (sacred site).  The monument at Greens Point on the edge of Takapūneke named after William Green commemorates the spot where the British raised their flag in 1840 to assume British sovereignty.

3.2       In 2002 Takapūneke was registered as a Wāhi Tapu area by the New Zealand Historic Places Trust.  It is the first registered Wāhi Tapu area on the mainland of the South Island.

3.3       In 2009 Takapūneke Reserve was classified as a Historic Reserve under the Reserves Act 1977, in recognition of the significant cultural heritage values associated with the site.

3.4       In December 2012 the Council adopted the Takapūneke Conservation Report.  The report identified a wide range of cultural heritage values of Takapūneke Reserve and is to assist with the planning for any future change while maintaining these values.  Section 17, Conservation principles and polices:  Introduction, states:  “This Conservation Report will inform and guide the heritage consideration of the Reserve Management Plan for Takapūneke”.

4.   Background

4.1       The Reserves Act 1977 section 41 states, that a reserve management plan will address key issues identified and shall provide for the use, enjoyment, maintenance, protection and preservation of such aspects for the purposes for which it is classified; such as historic, archaeological, cultural, educational and of other special interest.  Takapūneke Reserve is classified as a Historic Reserve under section 18, Reserves Act 1977.

4.2       On 10 August 2014, the Ōnuku Rünanga and Christchurch City Council formed the Takapūneke Reserve Management Plan Advisory Group and the Terms of Reference were signed off by the Ōnuku Rünanga.  The purpose of the Advisory Group was to act in an advisory capacity to assist the Council to prepare and develop a reserve management plan for Takapūneke Reserve in compliance with the Reserves Act 1977 section 41.

4.3       The focus of the Takapūneke Reserve Management Plan Advisory Group had been on more governance concerns rather than development of a Reserve Management Plan.  To progress the development of the Reserve Management Plan the decision was made to create two groups.  One was to focus on the co-governance issues, which would be implemented once the Management Plan was adopted by the Council and the other group, referred to as the Takapūneke Reserve Management Plan Project Team (the Project Team) was to focus on the development of the Reserve Management Plan.

4.4       National Reserve Status: On 16 February 2015 the Akaroa/Wairewa Community Board received a report Takapūneke Reserve Intention to Prepare Reserve Management Plan and the Board resolved to:

Approve the public notification of the intention to prepare a reserve management plan for Takapūneke Reserve and endorse the proposal to notify the Minister of Conservation through the Department of Conservation for the intention to apply for National Reserve classification for Takapūneke Reserve.

On 15 May 2015 a letter was sent to the Department of Conservation from the Chair of the Takapūneke Reserve Management Plan Advisory Group advising the intention to prepare the Takapūneke Reserve Management Plan as a prerequisite for Takapūneke Reserve to be considered as a National Reserve, in compliance with section 13, Reserves Act 1977.  The Takapūneke Conservation Report also notes that “The Banks Peninsula District Council resolved in February 2006 that National status should be sought for Takapūneke Reserves”.

4.5       On 6 April 2016 the Takapūneke Reserve Management Plan Advisory Group was restructured and the Takapūneke Reserve Management Plan Project Team was established.  The Ōnuku Rūnanga endorsed the new structure on 10 April 2016.

4.6       The Project Team comprised of three representatives from Ōnuku Rūnanga, three from Christchurch City Council with one representative from the local Community Board.  The purpose of the Project Team was to assist with the preparation and development of the Reserve Management Plan. 

4.7       The public consultation period calling for suggestions and comments for the (Draft) Takapūneke Reserve Management Plan, as per section 41(6(a)) Reserves Act 1977, commenced on Monday 25 May 2015 and closed at 5pm on Monday 29 June 2015.  Seven responses were received with suggestions and comments for the (Draft) Management Plan.  These suggestions and comments were received and discussed by the Project Team and were considered in the preparation of the (Draft) Reserve Management Plan.


 

4.8       On 12 June 2016 a wānanga (workshop) was held by the Project Team with the Ōnuku Rūnanga at the Ōnuku Marae.  The purpose of the wānanga was for the Rūnanga to discuss how they would like the Reserve to be used and developed in the future.  The wānanga provided clarity and direction for the objectives and policies in the (Draft) Reserve Management Plan.  At the wānanga the Rūnanga explained some of the historical events that had occurred on the Reserve and the significance of these events to Ōnuku Rūnanga.  At the end of the wānanga it was agreed the next step was to have a site visit to Takapūneke Reserve.

4.9       On Sunday 16 July 2016 representatives from the Project Team and Ōnuku Rūnanga, together with a few invited guests met on site at Takapūneke Reserve.  The purpose of the site visit was to walk across the Reserve to see if the suggestions made at the wānanga on 12 June could be implemented in the future.  The site visit went very well with everyone gaining a better understanding of the Reserve.  The information from the site visit will be used to assist with a landscape plan for the Reserve, which is a Policy to be implemented when the Reserve Management Plan has been adopted by Council.

4.10    At the Project Team meeting of 16 August 2016 a hand drawn draft of the Reserve Plan was prepared formalising the main points from the wānanga and site visit with Ōnuku Rūnanga.  The next stage was to prepare draft objectives and policies for the Reserve Management Plan.

4.11    Four Project Team meetings from 16 August 2016 to 18 April 2017 were held to discuss the draft objectives and policies and the (Draft) Reserve Management Plan.

4.12    Two Ōnuku Rūnanga parents from the Project Team accompanied the local Akaroa School children to Takapūneke Reserve looking at possible track locations along and across the gullies suitable for future public access points.  The school trip was part of increasing the awareness of the local children of the Reserve.

4.13    An Information Report, Takapūneke Reserve Draft Management Plan – Update was received at the Akaroa/Wairewa Community Board meeting on 14 September 2016.  This provided the Board with an update on the progress of the (Draft) Reserve Management Plan.

4.14    The Project Team wanted the local residents and others with an interest in Takapūneke Reserve to have an opportunity to gain an understanding of what is being proposed in the (Draft) Reserve Management Plan before the plan was released to the public, for the formal two month public consultation period.  The Ōnuku Rūnanga offered the Ōnuku Marae as a venue to the Project Team to hold a Public Information Hui at on Sunday 18 June 2017.

4.15    A letter was distributed to residents living within the vicinity of Takapūneke Reserve and a public notice was placed in the Akaroa Mail inviting people to the Public Information Hui on Sunday 18 June 2017 at Ōnuku Marae.  Over a dozen people attended the Hui and were very appreciative of the opportunity to discuss the proposals for Takapūneke Reserve.

4.16    Following the Public Information Hui the Project Team held a further two meetings to finalise the (Draft) Reserve Management Plan, on 20 June and 10 August 2017.

4.17    On Sunday 17 September 2017 the Project Team attended a Hui at Ōnuku Marae to present the (Draft) Takapūneke Reserve Management Plan to Ōnuku Rūnanga.  The purpose of the Hui was for the Rūnanga to review and discuss the (Draft) Reserve Management Plan.  The Rūnanga were very supportive of the (Draft) Reserve Management Plan and congratulated the Project Team on the work that had gone into the Plan.  The Ōnuku Rūnanga were pleased to give their approval for the plan to be presented to the local Community Board.   


 

5.   Consultation Process and Submissions

5.1       The consultation period for the (Draft) Takapūneke Reserve Management Plan, as per section 41(6(a)) Reserves Management Act 1977, occurred between 11 October 2017 and 15 December 2017.  A total of 26 submissions were received.  Refer to Attachment D for a Volume of submissions received from submitters who wished to be heard in person, and those who no longer wished to be heard, and Attachment E for a Volume of submissions received from submitters who did not wish to be heard.

5.2       Key points raised from written submissions that agreed with the proposal were that:

5.2.1   The Plan will create a great Reserve for Ōnuku Rūnanga, the people of Canterbury and visitors to the area

5.2.2   A wonderful place of peace

5.2.3   Great recognition of history

5.2.4   The Reserve has quiet and peaceful amenity

5.2.5   Support for a carpark off Ōnuku Road on the landfill site

5.2.6   Support the intent of the (Draft) Takapūneke Reserve Management Plan

5.2.7   Support the protection of Wāhi tapu and Wāhi taonga of Takapūneke Reserve

5.2.8   The (Draft) Takapūneke Reserve Management Plan has been well prepared

5.2.9   It is well timed that the Plan is being finalised in the year of the 20th anniversary of the signing of the Ngai Tahu Deed of Settlement and 20 years after the meeting house Karaweko was opened at Ōnuku Marae.

5.3       Key points raised from written submissions that did not agree with the proposal were that:

5.3.1   Plans to upgrade Beach Road and to develop a carpark for visitor buses and vehicles, including an area to turn around, adjacent to the Akaroa Sewage Treatment Plant

5.3.2   Increased traffic will cause serious safety risks to pedestrians, cyclists and other activities

5.3.3   Future concerns about rising sea levels and changes this may have on the waterfront

5.3.4   Further commercialisation detracts from the special character of the area, including non-residential uses of the Red House

5.3.5   Due to topographical constraints there is limited room for footpaths along Beach Road

5.3.6   The possible loss of amenity for property owners in relation to access, privacy and views

5.3.7   Plantings of suitable natives from local Akaroa district genetic stock is required.

6.   The Hearing

6.1       The Hearings Panel consisted of Deputy Mayor Andrew Turner (Chairperson), Councillor David East and Councillor Yani Johanson.

6.2       The staff report to the Hearings Panel is attached to the Council report (Attachment C).

6.3       The Hearings Panel convened on Friday 2 February 2018 to hear the submissions received, reconvened on Wednesday 7 February 2018 when Council officers presented the Hearings Panel with further information in relation to commercialisation, traffic, and pedestrian safety matters, and reconvened on Friday 3 May 2018 to consider and deliberate on the revised (Draft) Takapūneke Reserve Management Plan (Attachment F).

7.   Consideration and Deliberation of Submissions

7.1       The Hearings Panel considered and deliberated on all submissions received on the proposal as well as information received from Council officers during the hearing.  Some of the key issues that were addressed by the Hearings Panel are as follows:

7.1.1   The Hearings Panel undertook a site visit on Friday 6 April 2018 and walk over the Reserve to examine the areas, including the proposed carparks, the Immigration Barracks and Red House, and the traffic safety issues for Beach and Ōnuku Roads.

7.1.2   The Hearings Panel considered the preferred option for the carpark and received advice from the Council’s Traffic Engineer about traffic calming measures and volumes of traffic related to the entrance off Ōnuku Road.

7.1.3   The Hearings Panel agreed that this Management Plan should be dealt with in a similar manner as the Garden of Tane Management Plan.

7.1.4   The Hearings Panel heard from John Wilson about the historic significance of Takapūneke.  During deliberations, Mr Wilson was invited to provide an additional paragraph or two in relation to the unique and national, historical significance of Takapūneke.  That information has been incorporated into the (Draft) Management Plan.

7.1.5   The Hearings Panel discussed the need to balance considerations between access to the Reserve, privacy and loss of amenity, i.e. views.

7.1.6   The Hearings Panel noted and discussed submitters concerns about the issue of further commercialisation, particularly in relation to the Red House (should it become available to purchase by the Christchurch City Council), that would detract from the special character of the area.  The Panel requested staff advice on planning provisions for the Red House site and the potential for further development of the site, together with information on zoning and on the Immigration Barracks.  This information was subsequently provided to the Hearings Panel, and submitters.

7.1.7   Staff advised the Hearings Panel that under the Reserve Act 1977, only matters relating to the Reserve could be addressed.  This did not include the beach or foreshore area and therefore those areas were not included in the (Draft) Reserve Management Plan.

7.2       Following consideration and deliberation of submissions, the Hearings Panel unanimously agreed to recommend to Council to adopt the Takapūneke Reserve Management Plan (Attachment G) containing revisions agreed to by the Hearings Panel at its meeting on 2 May 2018, and to make a formal application to the Minister of Conservation to apply for National Reserve status for Takapūneke Reserve as per the Reserves Act 1977 Section 13.

 

 

Signatories

Author                        Liz Ryley - Committee Advisor

Approved By            Deputy Mayor Andrew Turner - Chair of Hearings Panel

 

 

Attachments

No.

Title

Page

a

(Draft) Takapūneke Reserve Management Plan - October-December 2017

82

b

Report to Community Board - Takapūneke Reserve Management Plan - October 2017

126

c

Hearings Panel Report - Takapūneke Reserve Management Plan - 2 February 2018

134

d

Volume 1 - Heard and No Longer Heard - 2 February 2018

156

e

Volume 2 - Not Heard - 2 February 2018

180

f

Revised (Draft) Takapūneke Reserve Management Plan containing tracked changes - 2 May 2018

202

g

Finalised Takapuneke Reserve Management Plan - May 2018

254

 

 


Council

07 June 2018

 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


Council

07 June 2018

 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


Council

07 June 2018

 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


Council

07 June 2018

 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


Council

07 June 2018

 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


Council

07 June 2018

 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


Council

07 June 2018

 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator

 

 


Council

07 June 2018

 

 

15.  Resolution to Exclude the Public

Section 48, Local Government Official Information and Meetings Act 1987.

 

I move that the public be excluded from the following parts of the proceedings of this meeting, namely items listed overleaf.

 

Reason for passing this resolution: good reason to withhold exists under section 7.

Specific grounds under section 48(1) for the passing of this resolution: Section 48(1)(a)

 

Note

 

Section 48(4) of the Local Government Official Information and Meetings Act 1987 provides as follows:

 

“(4)     Every resolution to exclude the public shall be put at a time when the meeting is open to the public, and the text of that resolution (or copies thereof):

 

             (a)       Shall be available to any member of the public who is present; and

             (b)       Shall form part of the minutes of the local authority.”

 

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows:


Council

07 June 2018

 

 

 

ITEM NO.

GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED

SECTION

SUBCLAUSE AND REASON UNDER THE ACT

PLAIN ENGLISH REASON

WHEN REPORTS CAN BE RELEASED

16

Update on Property Transfers to Development Christchurch Limited

s7(2)(b)(ii)

Prejudice Commercial Position

Council is working with Development Christchurch Limited to assist in the regeneration of New Brighton.  To achieve regeneration outcomes Development Christchurch Limited is negoiating development opportunities on public and private land within and adjacent to the New Brighton commercial core, including on the Beresford Street properties.  Release of this valuation information may affect these negoiations and impact on DCLs commercial position.

Sale of the properties by Development Christchurch Limited (or its successors)

17

Future Use and Funding of Council-Owned Metropolitan Heritage Buildings

s7(2)(b)(ii), s7(2)(h), s7(2)(i)

Prejudice Commercial Position, Commercial Activities, Conduct Negotiations

Releasing this Report would release commercially sensitve and confidential information belonging to Council and EOI respondents. This may result in either party's commercial position being compromised.

When contracts are entered into for all Metropolitan Buildings or the infomation herein is no longer deemed sensitive by the Head of Parks.