Waitai

Coastal-Burwood Community Board

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Waitai/Coastal-Burwood Community Board will be held on:

 

Date:                                     Monday 18 June 2018

Time:                                    4:30pm

Venue:                                 Boardroom, Corner Beresford and Union Streets,
New Brighton

 

 

Membership

Chairperson

Deputy Chairperson

Members

Kim Money

Tim Sintes

Tim Baker

David East

Glenn Livingstone

Linda Stewart

 

 

12 June 2018

 

 

 

 

 

Jo Wells

Manager Community Governance, Coastal-Burwood

941 6451

jo.wells@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
https://www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Waitai/Coastal-Burwood Community Board

18 June 2018

 

 

 


Waitai/Coastal-Burwood Community Board

18 June 2018

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

TABLE OF CONTENTS

 

C       1.       Apologies.......................................................................................................................... 4

B       2.       Declarations of Interest................................................................................................... 4

C       3.       Confirmation of Previous Minutes................................................................................. 4

B       4.       Public Forum.................................................................................................................... 4

B       5.       Deputations by Appointment........................................................................................ 4

B       6.       Presentation of Petitions................................................................................................ 4

B       7.       Correspondence............................................................................................................. 11

B       8.       Briefings.......................................................................................................................... 19

Staff Reports

C       9.       No Stopping Restrictions - Owles Terrace................................................................... 21

C       10.     Coastal-Burwood Community Board 2018/19 Discretionary Response Fund Application - Ava Taylor.................................................................................................................... 29

C       11.     Coastal-Burwood Community Board 2018/19 Discretionary Response Fund Applications - St Margarets Presbyterian Church, SeniotNet New Brighton, Ascot Sit and Be Fit and Pukeko Centre...................................................................................... 33

 

B       12.     Elected Members’ Information Exchange.................................................................... 40 

 

 


Waitai/Coastal-Burwood Community Board

18 June 2018

 

 

1.   Apologies

At the close of the agenda no apologies had been received.

2.   Declarations of Interest

Members are reminded of the need to be vigilant and to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3.   Confirmation of Previous Minutes

That the minutes of the Coastal-Burwood Community Board meeting held on Tuesday, 5 June 2018  be confirmed (refer page 5).

4.   Public Forum

There will be no public forum at this meeting

5.   Deputations by Appointment

There were no deputations by appointment at the time the agenda was prepared. 

6.   Presentation of Petitions

There were no petitions received at the time the agenda was prepared.  


Waitai/Coastal-Burwood Community Board

18 June 2018

 

 

 

Waitai

Coastal-Burwood Community Board

Open Minutes

 

 

Date:                                     Tuesday 5 June 2018

Time:                                    4:35pm

Venue:                                 Boardroom, Corner Beresford and Union Streets,
New Brighton

 

 

Present

Chairperson

Deputy Chairperson

Members

Kim Money

Tim Sintes

Tim Baker

David East

Glenn Livingstone

Linda Stewart

 

 

5 June 2018

 

 

 

 

 

Jo Wells

Manager Community Governance, Coastal-Burwood

941 6451

jo.wells@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

 

The agenda was dealt with in the following order.

1.   Apologies

Part C

 

Community Board Resolved CBCB/2018/00041

That the apology received for lateness from Glenn Livingstone, be accepted.

Kim Money/Tim Baker                                                                                                                                              Carried

 

2.   Declarations of Interest

Part B

There were no declarations of interest recorded.

 

3.   Confirmation of Previous Minutes

Part C

Community Board Resolved CBCB/2018/00042

That the minutes of the Coastal-Burwood Community Board meeting held on Monday, 21 May 2018 be confirmed.

Linda Stewart/Tim Sintes                                                                                                                                         Carried

 

4.   Public Forum

Part B

There were no public forum presentations.

5.   Deputations by Appointment

Part B

There were no deputations by appointment.

6.   Presentation of Petitions

Part B

There was no presentation of petitions.    


 

7.   Coastal-Burwood Discretionary Response Fund 2017/18 New Brighton Project Seaside Market Pirate Day and Seaside Market Open Mic Event

 

Community Board Resolved CBCB/2018/00043 (Original staff recommendation accepted without change)

Part C

That the Coastal-Burwood Community Board resolved to:

1.         Approve a grant of $820 to New Brighton Project towards the New Brighton Seaside Open Mic event

2.         Approve a grant of $670 to New Brighton Project towards the New Brighton Seaside Market Pirate Day

Tim Baker/Tim Sintes                                                                                                                                                 Carried

 

8.   Property Review Process

 

Staff Recommendations:

That the Coastal-Burwood Community Board recommend to Council that it pass the following resolutions:

That the Council

1.         Approves retention of the following properties for a future strategic purpose.

Burwood

a.         95 Lakewood Reserves 44 Lakewood Drive

b.         Ben Rarere Sections 19 Ben Rarere Avenue

c.         Ben Rarere Sections 21 Ben Rarere Avenue

2.         Declares the following properties surplus for disposal.

Burwood

a.         Burwood Ward Land Less than 300 m2 35A Yarmouth Street

b.         Lake Terrace Road Reserve 242F Lake Terrace Road

3.         Grants delegated authority to the Property Consultancy Manager to:

a.         Commence the sale process for the properties set out in resolution 2 above in accordance with Councils normal practices and policies. Including unilateral dealings where a tender is not practical.

b.         Conclude the sale of the these properties on the best terms considered available, as supported by valuation advice and in consideration of other factors including marketing and market dynamics, including if the minimum price is not achievable by tender then the property may be sold by private treaty.

c.         To do all things and make decisions at his sole discretion that are necessary to give effect to this resolution.

 

 

 

Board Consideration

The Board noted that they would be interested in a process that sees proceeds from the future disposal of properties within the Board area able to be used for projects within the Board area.  

In considering the staff recommendations, the Board requested Council supports their request to receive staff advice on the potential alternative uses of the three properties recommended for retention.  The Board received a deputation at their last meeting regarding potential interest in the community use of two of the sites recommended for retention so this advice would provide background information to enable this to be explored.  

Part B Clause 4 refers.

 

 

Community Board Decided CBCB/2018/00044

Part B

1.         That dependent on the Council decision recommended, the Coastal-Burwood Community Board requests that staff provide advice on the potential alternative uses of 19 and 21 Ben Rarere Avenue and 44 Lakewood Drive.

Kim Money/Tim Sintes                                                                                                                                             Carried

 

Community Board Decided CBCB/2018/00045

Part A

That the Council:

2.         Approves the retention of the following properties for a future strategic purpose.

Burwood

a.         95 Lakewood Reserves 44 Lakewood Drive

b.         Ben Rarere Sections 19 Ben Rarere Avenue

c.         Ben Rarere Sections 21 Ben Rarere Avenue

3.         Declares the following properties surplus for disposal.

Burwood

a.         Burwood Ward Land Less than 300 m2 35A Yarmouth Street

b.         Lake Terrace Road Reserve 242F Lake Terrace Road

4.         Grants delegated authority to the Property Consultancy Manager to:

a.         Commence the sale process for the properties set out in resolution 2 above in accordance with Councils normal practices and policies. Including unilateral dealings where a tender is not practical.

b.         Conclude the sale of the these properties on the best terms considered available, as supported by valuation advice and in consideration of other factors including marketing and market dynamics, including if the minimum price is not achievable by tender then the property may be sold by private treaty.

c.         To do all things and make decisions at his sole discretion that are necessary to give effect to this resolution.

Kim Money/Tim Sintes                                                                                                                                             Carried

 

Glenn Livingstone arrived to the meeting at 5.38pm.

 

9.   Waitai/Coastal-Burwood Community Board Area Report - June 2018

 

 

Board Comment

9.1       The Board noted a request from the Linwood-Central-Heathcote Community Board to hold a joint seminar to discuss issues facing properties in Higher Flood Hazard Management Overlay Areas. Staff will schedule this.

 

9.2       The Board noted their thanks to the Community, Council staff and staff from Apollo Projects for their work on the recently finished Taiora QEII Recreation and Sport Centre. The Board noted that the project had finished both ahead of time and under budget.

 

9.3       The Board decided to request staff to provide advice on how the Board is able to make changes to the South Brighton Reserve Management Plan

 

9.4       Staff undertook to follow up on the need to control weeds growing through the tiles under the scaffolding around the New Brighton Clock Tower and also to investigate the possibility of having the clock tower floodlit.

 

Community Board Resolved CBCB/2018/00046 (Original staff recommendation accepted without change)

Part B

That the Coastal-Burwood Community Board resolved to:

1.         Receive the Coastal-Burwood Community Board Area Report for May 2018.

Tim Sintes/Tim Baker           Carried

 

10. Elected Members’ Information Exchange

Part B

10.1    The Board noted the announcement in the Budget of the $300 million capital acceleration facility fund for Christchurch and expressed an interest in being involved in any discussion relating to the Coastal and Burwood Wards.

 

10.2    The Board noted public concern regarding apparent inconsistent night-time closing of the security gate to the Bottle Lake Forest Park. Staff undertook to ensure that the Waitikiri Drive gates are closed at the contracted time of 10pm year-round.

 

10.3    The Board noted that the Regenerate Christchurch Red Zone Futures exhibition is now open and Board members noted they plan to visit the exhibition with a view to preparing feedback.

 

10.4    Staff undertook to investigate a process for members of the public who may wish to have a memorial tree planted on the QEII Park.

 

10.5    The New Brighton Lions Club, in recognition of their centennial this year, has arranged to donate two seats in the New Brighton foreshore area.

 

 

 

   

Meeting concluded at 6.28pm.

 

CONFIRMED THIS 18th DAY OF JUNE 2018

 

Kim Money

Chairperson

   


Waitai/Coastal-Burwood Community Board

18 June 2018

 

 

7.        Correspondence

Reference:

18/531440

Presenter(s):

Peter Croucher, Community Board Advisor

 

 

1.   Purpose of Report

Correspondence has been received from:

Name

Subject

Burwood East Residents Association

 

Red Zone Barriers

Note: reference is made to the Board’s letter of 8 May 2018 – this is attached for information

South Brighton Residents Association

Godwit Sculpture – Extension of Funding

 

2.   Staff Recommendations

That the Coastal-Burwood Community Board:

1.         Receive the information in the correspondence report dated 18 June 2018

2.         Approves an extension of the period of time in which the funding awarded to the South Brighton Residents Association on 19 June 2017 of $8000 towards the Kuaka/Godwit Sculpture for Bridge Street is required to be spent. The funds will now be required to be spent by 18 June 2019.

Attachments

No.

Title

Page

a

Inwards Correspondence - Proposed Road Barrier Changes to the Burwood East Red Zone

12

b

Outwards Correspondence - Burwood East Residents Association BERA Red Zone Barriers

14

c

Inwards Correspondence - South Brighton Residents Association Godwit Sculpture

18

 

 


Waitai/Coastal-Burwood Community Board

18 June 2018

 

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Waitai/Coastal-Burwood Community Board

18 June 2018

 

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Waitai/Coastal-Burwood Community Board

18 June 2018

 

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Waitai/Coastal-Burwood Community Board

18 June 2018

 

 

8.        Briefings

Reference:

18/517372

Presenter(s):

As below

 

 

1.   Purpose of Report

The Board will be briefed on the following:

Subject

Presenter(s)

Unit/Organisation

As requested by the Board, this briefing will provide an update on the transitional community use of the residential red zone Ōtākaro-Avon River Corridor.

Jeremy Barr, Group Manager Canterbury Recovery

Land Information New Zealand

Community Events Implementation Plan

 

Jacqui Miller

Community Governance and Support Unit

 

2.   Staff Recommendations

That the Coastal-Burwood Community Board:

1.         Notes the information supplied during the Briefings.

 

 

Attachments

There are no attachments for this report.

 


Waitai/Coastal-Burwood Community Board

18 June 2018

 

 

9.        No Stopping Restrictions - Owles Terrace

Reference:

18/489200

Presenter(s):

Wayne Gallot, Traffic Engineer

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Coastal-Burwood Community Board to approve the installation of 'No Stopping' restrictions at the intersection of Owles Terrace and Beresford Street in accordance with Attachment A.

Origin of Report

1.2       This report is staff generated in response to requests from the community for installation of ‘No Stopping’ restrictions to improvement visibility and safety for vehicles turning out of Beresford Street into Owles Terrace.

2.   Significance

2.1       The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by comparing factors relating to this decision against the criteria set out in the Council’s Significance and Engagement Policy.

2.1.2   The community engagement and consultation outlined in this report reflect the assessment.

3.   Staff Recommendations

That the Coastal-Burwood Community Board approve:

1.         That the stopping of vehicles be prohibited at any time on the east side of Owles Terrace commencing at its intersection with Beresford Street and extending in a northerly direction for a distance of 21.7 metres.

2.         That the stopping of vehicles be prohibited at any time on the north side of Beresford Street commencing at its intersection with Owles Terrace and extending in an easterly direction for a distance of 9.5 metres.

3.         That any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in this report are revoked.

 

4.   Key Points

4.1       This report supports the Council's Long Term Plan  (2015 - 2025)

4.1.1   Activity: Parking

·     Level of Service: 10.3.8 Optimise operational performance.

4.2       The following feasible options have been considered:

·     Option 1 - Install No Stopping Restrictions (preferred option)

·     Option 2 - Do Nothing

4.3       Option Summary - Advantages and Disadvantages (Preferred Option)

4.3.1   The advantages of this option include:

·     Reduces the risk of a crash by improving sightlines at the intersection of Owles Terrace and Beresford Street.

·     Clarifies the ineligibility of the narrowed section of Owles Terrace as being unsuitable for parking as it relates to Clause 6.1 of the Land Transport (Road User) Rule 2004.

4.3.2   The disadvantages of this option include:

·     Potentially removes one viable car parking space.

 

5.   Context/Background

5.1       In April 2018 Council received an email request from a local New Brighton Police officer for the installation of No Stopping restrictions on the east side of Owles Terrace between Beresford Street and Seaview Road. The No Stopping restrictions were requested to address concerns regarding on street parking in this vicinity and the effect this had on reducing visibility for vehicles turning out of Beresford Street. The request was investigated and a site visit was undertaken on 2 May 2018.

5.2       Owles Terrace and Beresford Street are both classified as collector roads in the Council’s road hierarchy, and the T-junction intersection is controlled with Give Way signs and markings against Beresford Street. Visibility at the intersection is slightly affected by the horizontal curvature of Owles Terrace. A search of the NZTA Crash Analysis System (CAS) database reveals no reported crashes within 50m of the Owles-Beresford intersection in the last 5 years, however it is acknowledged that the area was subject to periods of significant temporary traffic management (including road closures) on multiple occasions during that time.

5.3       The site visit revealed that vehicles parked on the east side of Owles Terrace between Beresford Street and the property access at 5 Owles Terrace had the most potential to affect visibility for vehicles turning out of Beresford Street, whereas vehicles parked between the 5 Owles Terrace property access and Seaview Road would have a much lesser impact on visibility.

5.4       The site visit also confirmed the effect of recent Avon River stopbank works on the width of the Owles Terrace roadway in this vicinity. Advice received from Council’s Land Drainage Recovery Manager is that a wider stopbank footprint was necessary to support the increased height. This has resulted in a significant narrowing of the roadway such that the southbound lane on Owles Terrace between Beresford Street and the 5 Owles Terrace property access is now only 4.0-5.0m where it was previously around 5.5-6.0m. This means that, in addition to parked vehicles restricting visibility in this location, southbound traffic passing vehicles parked in this location may have to traverse the Owles Terrace centre line and encroach the northbound lane in close proximity to the Beresford Street intersection. Parking in this location could therefore be considered contrary to Clause 6.1 of the Land Transport (Road User) Rule 2004 which prohibits drivers parking without due care or without reasonable consideration for other road users.

5.5       Council’s Land Drainage Recovery Manager also advises that the stopbank will remain in its current form for the foreseeable future.

5.6       Based on the above findings from the investigation and site visit, it is considered appropriate to recommend the installation of No Stopping restrictions on the east side of Owles Terrace between Beresford Street and the 5 Owles Terrace property access.

6.   Option 1 - Install No Stopping Restriction (preferred)

Option Description

6.1       Install 'No Stopping' restrictions at the intersection of Owles Terrace and Beresford Street in accordance with Attachment A.

6.2       This option includes a 21.7 metre length of No Stopping restriction on the east side of Owles Terrace commencing at its intersection with Beresford Street and extending in a northerly direction to the vehicle access to the property at 5 Owles Terrace, and also a 9.5 metre length of No Stopping restriction on the north side of Beresford Street at its intersection with Owles Terrace.

6.3       This option has a negligible effect on parking on Beresford Street, but may remove one on-street park from the east side of Owles Terrace immediately south of the property access at 5 Owles Terrace depending on interpretation of the provisions of the Land Transport (Road User) Rule 2004 and consideration of whether or not that location is currently a viable parking space.

Significance

6.4       The level of significance of this option is low and is consistent with section 2 of this report.  Engagement requirements for this level of significance includes the consultation with the owner and occupier of any property likely to be injuriously affected by the option.

Impact on Mana Whenua

6.5       This option does not involve a significant decision in relation to land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

6.6       The option to install No Stopping is in response to concerns about intersection visibility that have been raised by local New Brighton Police.

6.7       Affected property owners and residents of the two adjoining properties were advised of the recommended option in person or by post.

6.8       The owner / occupier of 126 Beresford Street verbally expressed their support for the recommended option when that property was visited.

6.9       The property at 5 Owles Terrace appears to be used as a B&B or holiday house. One of the occupants (believed to be a longer-term resident/tenant) was spoken to in person, and they expressed no concern over the recommended option. Upon receiving the information letter and plan of the recommended option, the owner of 5 Owles Terrace emailed and advised their opposition to the recommended option on the grounds that it significantly affected parking availability.

6.10    An on-site meeting was arranged with the property owner on 14 May 2018 to discuss the recommended option and related issues. It was explained that the option still retained two on-street parking spaces north of their property access that would be available to them, but also explained that they did not have exclusive use of any on-street parking. It was also noted they had two parking spaces on their property. The property owner requested information on the reasons for the reconstructed stopbank alignment and the likely duration of its current form, as well as confirmation of the legality of stopping restrictions on the west side of Owles Terrace opposite their property. The requested information was provided by email on 16 May 2018, at which time the property owner was also advised of the decision to continue with the intention of presenting the recommended option to the Community Board. The property owner was also advised of the Community Board decision process, and provided with details of how to request speak rights at the Community Board meeting if desired.

6.11    The Team Leader Parking Compliance supports this option.

Alignment with Council Plans and Policies

6.12    This option is consistent with Council’s Plans and Policies.

Financial Implications

6.13    Cost of Implementation – is estimated to be $200 for the installation of the recommended No Stopping road markings, plus $750 for consultation and the preparation of this report

6.14    Funding source - Traffic Operations Budget.

6.15    Maintenance / Ongoing Costs - Covered under the area maintenance contract and effect will be minimal to the overall asset.

Legal Implications

6.16    Part 1, Clauses 7 and 8 of the Christchurch City Council Traffic and Parking Bylaw 2017 provides Council with the authority to install parking restrictions by resolution.

6.17    The Community Boards have delegated authority from the Council to exercise the delegations as set out in the Register of Delegations.  The list of delegations for the Community Boards includes the resolution of stopping restrictions and traffic control devices.

6.18    The installation of any signs and/or markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.

Risks and Mitigations

6.19    No identified risks.

Implementation

6.20    Implementation dependencies - Community Board approval.

6.21    Implementation timeframe - Approximately four weeks once the area contractor receives the request.

Option Summary - Advantages and Disadvantages

6.22    The advantages of this option include:

·   Reduces the risk of a crash by improving sightlines at the intersection of Owles Terrace and Beresford Street.

·   Clarifies the ineligibility of the narrowed section of Owles Terrace as being unsuitable for parking as it pertains to Clause 6.1 of the Land Transport (Road User) Rule 2004.

6.23    The disadvantages of this option include:

·   Potentially removes 1 viable car parking space.

7.   Option 2 - Do Nothing

Option Description

7.1       Do not install No Stopping restrictions.

Significance

7.2       The level of significance of this option is low and is consistent with section 2 of this report.

Impact on Mana Whenua

7.3       This option does not involve a significant decision in relation to land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

7.4       This option is inconsistent with the concerns expressed by local New Brighton Police and their request for No Stopping restrictions at the intersection. This option is also inconsistent with support for the recommended option received from the owner/occupier of the adjacent property at 126 Beresford Street and also support from the Council’s Parking Compliance Team Leader.

7.5       This option is consistent with the views and preferences expressed by the owner of the property at 5 Owles Terrace, who is concerned about loss of on-street parking.

Alignment with Council Plans and Policies

7.6       This option is option is consistent with Council’s Plans and Policies.

Financial Implications

7.7       Cost of Implementation - $750 for consultation and the preparation of this report

7.8       Maintenance / Ongoing Costs - $0

7.9       Funding source – Existing staff budgets.

Legal Implications

7.10    There is not a legal context, issue or implication relevant to this option.

Risks and Mitigations

7.11    No identified risks.

Implementation

7.12    Implementation dependencies - Not applicable.

7.13    Implementation timeframe - Not applicable.

Option Summary - Advantages and Disadvantages

7.14    The advantages of this option include:

·   Has no impact on-street parking.

7.15    The disadvantages of this option include:

·   It does not address the restricted sightlines at the intersection and therefore the safety risk is not dealt with.

·   It does not address the potential unsuitability of this location for on-street parking as it relates to Clause 6.1 of the Land Transport (Road User) Rule 2004.

 

 

 

Attachments

No.

Title

Page

a

Owles Terrace No Stopping Restriction Plan 1-400 A4 (Attachment A to report 18/489200)

27

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Wayne Gallot - Traffic Engineer

Approved By

Ryan Rolston - Team Leader Traffic Operations

Steffan Thomas - Manager Operations (Transport)

  


Waitai/Coastal-Burwood Community Board

18 June 2018

 

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Waitai/Coastal-Burwood Community Board

18 June 2018

 

 

10.    Coastal-Burwood Community Board 2018/19 Discretionary Response Fund Application - Ava Taylor

Reference:

18/516354

Presenter(s):

Heather Davies – Community Development Advisor

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Coastal-Burwood Community Board to consider one application received for the Board's 2018/19 Discretionary Response Fund.

1.2       There is currently $25,140 remaining in this fund.

Origin of Report

1.3       This report is staff generated as a result of one application being received.

2.   Significance

2.1       The decision(s) in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the number of people affected and/or with an interest.

2.1.2   Due to the assessment of low significance, no further community engagement and consultation is required.

3.   Staff Recommendations

That the Coastal-Burwood Community Board:

1.         Approves a grant of $500 from its 2018/19 Discretionary Response Fund to Ava Taylor towards the cost of attending the Global Youth Ambassador Camp.

 

4.   Applicant 1 – Ava Taylor

4.1       Ava is a 12 year old student from Chisnallwood Intermediate School who has been chosen as one of eight students from Chisnallwood to attend the Global Youth Ambassador China Panda Camp from 8 July 2018 – 23 July 2018.

4.2       The trip was offered school wide originally for four students to attend. There was an overwhelming response and the school was able to extend this to eight places. Students were then interviewed by the principal and final selection was made.

4.3       Ava is involved in several sports including Rugby, Netball, Soccer and Boxing. She is described by staff who work with her as strong minded, caring and brave. She is excelling in school and the many activities she is involved in.

4.4       There are 8 intermediate schools from across Christchurch participating in the Global Youth Ambassador Camp.

4.5       The Camp is coordinated through the Global Youth Ambassador Programme. The students participating will visit cultural and historical sites in Changsha, Hunan and Guangzhou China. Students will also be assisting the accompanying teachers in the school they will be visiting. They will be teaching three, 45 minutes lessons whilst at the school.

4.6       Ava and her caregivers have been fundraising for this trip and have applied to other organisations for funding. The below table details these activities/applications:

FUNDRAISING (all items are confirmed amounts)

Amount raised ($)

Oranga Tamaki

$1,000

Methodist Mission

$132.90

Hangi Fundraiser

$250

Sausage Sizzle at Rugby League

$80

Meat Raffle -

$50

Trade Me Sales

$100

 

 

                                                                                                 Total

$1,612.90

 

4.7       The following table provides a breakdown of the costs for Ava to attend the Global Youth Ambassador China Panda Camp:

EXPENSES

Cost ($)

Flights

$1626

Accommodation, Meals, Sightseeing

$650

Administration

$250

Visas

$140

 

 

                                                                                                 Total

$2,666

 

4.8       This is the first time the applicant has applied for funding.

 

 

Attachments

There are no attachments to this report.

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Heather Davies - Community Development Advisor

Approved By

Jo Wells - Manager Community Governance, Coastal-Burwood

  


Waitai/Coastal-Burwood Community Board

18 June 2018

 

 

11.    Coastal-Burwood Community Board 2018/19 Discretionary Response Fund Applications - St Margarets Presbyterian Church, SeniotNet New Brighton, Ascot Sit and Be Fit and Pukeko Centre

Reference:

18/517988

Presenter(s):

Jacqui Miller – Community Recreation Advisor
Heather Davies – Community Development Advisor

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Coastal-Burwood Community Board to consider four applications for funding from its 2017/18 Discretionary Response Fund from the organisation listed below.

Funding Request Number

Organisation

Project Name

Amount Requested

57858

 

St Margarets Presbyterian Church

Movin to Music Prestons

 

$2,980

 

57745

SeniorNet

Operational Costs

 

$6,850

58313

Ascot Sit n Be Fit Club

Mid Year Function Travel costs and support for tutor costs

$735

58254

Parklands Bowling Club on behalf of the Pukeko Centre

Stage two - Communications, Marketing and Stakeholder Engagement Plan and implementation

$22,020

 

Origin of Report

1.2       This report is staff generated as a result of applications being received.

2.   Significance

2.1       The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the number of people affected and/or with an interest.

2.1.2   Due to the assessment of low significance, no further community engagement and consultation is required.

3.   Staff Recommendations

That the Coastal-Burwood Community Board:

1.         Approves a grant of $1,600 to St Margaret Presbyterian Church towards Movin to Music Prestons. $800 venue hire, $200 volunteer recognition, $200 photocopying, $200 paper, card, labels, $200 toys.   

2.         Approves a grant of $6,850 to SeniorNet New Brighton towards operational costs.

3.         Approves a grant of $735 to Ascot Sit n Be Fit Club towards mid-year function travel costs and support for tutor costs

4.         Approves a grant of $15,455 to Parklands Bowling Club on behalf of the Pukeko Centre towards Stage two - Communications, Marketing and Stakeholder Engagement Plan and implementation.

 

4.   Key Points

4.1       At the time of writing, the balance of the Discretionary Response Fund is as detailed below.

Total Budget 2017/18

Granted To Date

Available for allocation

Balance If Staff Recommendations adopted

$96,838

$71,698

$25,140

$500.00

 

4.2       Based on the current Discretionary Response Fund criteria, the application listed above is eligible for funding.

4.3       The attached Decision Matrix provides detailed information for the application.  This includes organisational details, project details, financial information and a staff assessment.

 

 

Attachments

No.

Title

Page

a

Movin to Music Prestons Decision Matrix CB DRF 2017-18

35

b

SeniorNet Decision Matrix CB DRF 2017-18

36

c

Ascot Sit n Be Fit Decision Matrix CB DRF 2017-18

37

d

Pukeko Centre Decision Matrix CB DRF 2017-18

38

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Authors

Jacqui Miller - Community Recreation Advisor

Heather Davies - Community Development Advisor

Approved By

Jo Wells - Manager Community Governance, Coastal-Burwood

  


Waitai/Coastal-Burwood Community Board

18 June 2018

 

PDF Creator


Waitai/Coastal-Burwood Community Board

18 June 2018

 

PDF Creator


Waitai/Coastal-Burwood Community Board

18 June 2018

 

PDF Creator


Waitai/Coastal-Burwood Community Board

18 June 2018

 

PDF Creator


 

PDF Creator

 


Waitai/Coastal-Burwood Community Board

18 June 2018

 

 

12.  Elected Members’ Information Exchange

 

This item provides an opportunity for Board Members to update each other on recent events and/or issues of relevance and interest to the Board.