Waitai

Coastal-Burwood Community Board

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Coastal-Burwood Community Board will be held on:

 

Date:                                     Tuesday 5 June 2018

Time:                                    4:30pm

Venue:                                 Boardroom, Corner Beresford and Union Streets,
New Brighton

 

 

Membership

Chairperson

Deputy Chairperson

Members

Kim Money

Tim Sintes

Tim Baker

David East

Glenn Livingstone

Linda Stewart

 

 

5 June 2018

 

 

 

 

 

Jo Wells

Manager Community Governance, Coastal-Burwood

941 6451

jo.wells@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
https://www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Waitai/Coastal-Burwood Community Board

05 June 2018

 

 

 


Waitai/Coastal-Burwood Community Board

05 June 2018

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

TABLE OF CONTENTS

 

C       1.       Apologies.......................................................................................................................... 4

B       2.       Declarations of Interest................................................................................................... 4

C       3.       Confirmation of Previous Minutes................................................................................. 4

B       4.       Public Forum.................................................................................................................... 4

B       5.       Deputations by Appointment........................................................................................ 4

B       6.       Presentation of Petitions................................................................................................ 4   

STAFF REPORTS

C       7.       Coastal-Burwood Discretionary Response Fund 2017/18 New Brighton Project Seaside Market Pirate Day and Seaside Market Open Mic Event.......................................... 11

A       8.       Property Review Process.............................................................................................. 15

C       9.       Waitai/Coastal-Burwood Community Board Area Report - June 2018.................... 33

B       10.     Elected Members’ Information Exchange.................................................................... 61 

 

 


Waitai/Coastal-Burwood Community Board

05 June 2018

 

 

1.   Apologies

At the close of the agenda no apologies had been received.

2.   Declarations of Interest

Members are reminded of the need to be vigilant and to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3.   Confirmation of Previous Minutes

That the minutes of the Coastal-Burwood Community Board meeting held on Monday, 21 May 2018  be confirmed (refer page 5).

4.   Public Forum

A period of up to 30 minutes may be available for people to speak for up to five minutes on any issue that is not the subject of a separate hearings process.

It is intended that the public forum session will be held at approximately 4.35pm

5.   Deputations by Appointment

Deputations may be heard on a matter or matters covered by a report on this agenda and approved by the Chairperson.

There were no deputations by appointment at the time the agenda was prepared. 

6.   Presentation of Petitions

There were no petitions received at the time the agenda was prepared.  


Waitai/Coastal-Burwood Community Board

05 June 2018

 

 

 

Waitai

Coastal-Burwood Community Board

Open Minutes

 

 

Date:                                     Monday 21 May 2018

Time:                                    4:31pm

Venue:                                 Boardroom, Corner Beresford and Union Streets,
New Brighton

 

 

Present

Chairperson

Deputy Chairperson

Members

Kim Money

Tim Sintes

Tim Baker

David East

Glenn Livingstone

Linda Stewart

 

 

21 May 2018

 

 

 

 

 

Jo Wells

Manager Community Governance, Coastal-Burwood

941 6451

jo.wells@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

 

The agenda was dealt with in the following order.

1.   Apologies

Part C

 

Community Board Resolved CBCB/2018/00036

That the apologies from David East and Linda Stewart for lateness, be accepted.

Kim Money/Tim Sintes                                                                                                                                             Carried

 

             Linda Stewart arrived at 4.33pm.

2.   Declarations of Interest

Part B

Glenn Livingstone declared an interest in Item 8 of the Agenda and took no part in discussion and voting thereon.

3.   Confirmation of Previous Minutes

Part C

Community Board Resolved CBCB/2018/00037

That the minutes of the Coastal-Burwood Community Board meeting held on Monday, 7 May 2018 both open and public excluded (as confidentially circulated) be confirmed.

Kim Money/Tim Sintes                                                                                                                                             Carried

 

4.   Public Forum

Part B

There were no public forum presentations.

5.   Deputations by Appointment

Part B

5.1       Aranui Eagles Rugby League Club

             Solomon Smith, President of the Aranui Eagles Rugby League Club, spoke on behalf of the Club’s interest in the report at item 10 which recommends retention of properties in Ben Rarere Avenue for future strategic purposes.  George Lajpold, Manager Canterbury Rugby League, accompanied Solomon.

             After questions from members, the Chairperson thanked Solomon Smith for his presentation.

 

David East arrived at 4.41pm.

6.   Presentation of Petitions

Part B

There was no presentation of petitions.   

7.   Briefings

 

Part B

Pastor Nigel Ripley, Burwood Christian Centre updated the Board with a presentation on developments with the Burwood Christian Centre facility.  The development is to start in July and be up and running within 12 months. 

After questions from members, the Chairperson thanked Pastor Nigel Ripley for his presentation.

 

8.   Coastal-Burwood Community Board 2017/18 Youth Development Fund Application - Hamish Smith, Jude Van Houtte and Christopher Dryden

 

Community Board Resolved CBCB/2018/00038  (Original Staff Recommendations accepted without change)

Part C

That the Coastal-Burwood Community Board:

1.         Approves a transfer of $646 from the 2017/18 Coastal-Burwood Discretionary Response Fund to the 2017/18 Coastal-Burwood Youth Development Fund.

2.         Approves a grant of $500 from its 2017/18 Youth Development Fund to Hamish Smith towards the costs of attending the 2018 JM World Orchestra.

3.         Approves a grant of $500 from its 2017/18 Youth Development Fund to Jude Van Houtte towards the costs of attending the Avonside Girls High School 2018 trip to Japan.

4.         Approves a grant of $446 from its 2017/18 Youth Development Fund to Christopher Dryden towards the costs of attending the 2018 IAAF World U20 Championships.

David East/Tim Baker                                                                                                                                                 Carried

 

Glenn Livingstone declared an interest in Item 8.2 and took no part in discussion or voting thereon.

 

9.   Coastal-Burwood Community Board Discretionary Response Fund 2017/18 Application from South Brighton Residents Association for Running Costs

 

Community Board Resolved CBCB/2018/00039 (Original Staff recommendation accepted without change)

Part C

That the Coastal-Burwood Community Board:

1.         Approves a grant of $403 to South Brighton Residents Association $303 towards the hire of South New Brighton Community Hall for 12 months and $100 towards paper.

Linda Stewart/Tim Baker                                                                                                                                          Carried

 

10. Property Review Process

 

Board Comment

The Manager Property Consultancy was unable to attend the meeting.  The Board considered that a list of all Council owned properties in the Coastal and Burwood Wards showing status, would be advantageous.

 

Staff Recommendations:

That the Coastal-Burwood Community Board recommend to Council that it pass the following resolutions:

That the Council

1.         Approves retention of the following properties for a future strategic purpose.

Burwood

a.         95 Lakewood Reserves 44 Lakewood Drive

b.         Ben Rarere Sections 19 Ben Rarere Avenue

c.         Ben Rarere Sections 21 Ben Rarere Avenue

2.         Declares the following properties surplus for disposal.

Burwood

a.         Burwood Ward Land Less than 300 m2 35A Yarmouth Street

b.         Lake Terrace Road Reserve 242F Lake Terrace Road

3.         Grants delegated authority to the Property Consultancy Manager to:

a.         Commence the sale process for the properties set out in resolution 2 above in accordance with Councils normal practices and policies. Including unilateral dealings where a tender is not practical.

b.         Conclude the sale of the these properties on the best terms considered available, as supported by valuation advice and in consideration of other factors including marketing and market dynamics, including if the minimum price is not achievable by tender then the property may be sold by private treaty.

c.         To do all things and make decisions at his sole discretion that are necessary to give effect to this resolution.

 

Community Board Decided CBCB/2018/00040

Part C

That the Coastal-Burwood Community Board lay the report on the table to enable officer input to be received. 

 

Linda Stewart/David East                                                                                                                                         Carried

 

11. Elected Members’ Information Exchange

Part B

·    Noted that there were no rubbish bins around the South Brighton Jetty area and a lack of signage regarding this

·    A temporary 4-5km ‘Run Forest’ running loop has been established along the Red Zone stop-banks by Swanns Road 

·    The Board was pleased to see that the Keep Christchurch Beautiful Garden Awards recognised the Fairburn family and that other Coastal Burwood residents received awards

·    Some of the Thomson Park trees have been trimmed as requested.  The entrance and toilet end not completed as yet.  The Board expressed interest in knowing when the lay-bys opposite the park will have shrubbery trimming completed

·    The North Beach Residents meeting asked if signage for toilets could be put up in Thomson Park

·    The Board acknowledged the passing of Les Batchelor, former South Shore Residents Association Chairman and Avon-Heathcote Estuary Ihutai Trust member   

·    The Board expressed an interest in being updated on the land acquisition progress for the former Burwood School site

·    The lack of a bus service to QEII Recreation and Sport Centre for Dallington/Burwood residents was noted

·    While welcoming the initiative to introduce Bee hives into Dallington red zone, the Board noted that Land Information New Zealand (LINZ) has undertaken to inform the Board of significant community events within the red zone. It had not done so on this occasion. LINZ will be invited to brief the Board on transitional use of the red zone.

 

Meeting concluded at 6.19pm.

 

CONFIRMED THIS 5th DAY OF JUNE 2018.

 

Kim Money

Chairperson

   


Waitai/Coastal-Burwood Community Board

05 June 2018

 

 

7.        Coastal-Burwood Discretionary Response Fund 2017/18 New Brighton Project Seaside Market Pirate Day and Seaside Market Open Mic Event 

Reference:

18/482862

Presenter(s):

Heather Davies Community Development Advisor

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Coastal-Burwood Community Board to consider two application for funding from its 2017/18 Discretionary Response Fund from the organisations listed below.

Funding Request Number

Organisation

Project Name

Amount Requested

58223

 

58225

New Brighton Project

 

New Brighton Project

New Brighton Seaside Open Mic Event

New Brighton Seaside Market Pirate Day

$820

 

$670

 

Origin of Report

1.2       This report is staff generated as a result of applications being received.

2.   Significance

2.1       The decision in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the number of people affected and/or with an interest.

2.1.2   Due to the assessment of low significance, no further community engagement and consultation is required.

3.   Staff Recommendations

That the Coastal-Burwood Community Board:

1.         Approves a grant of $820 to New Brighton Project towards the New Brighton Seaside Open Mic event

2.         Approves a grant of $670 to New Brighton Project towards the New Brighton Seaside Market Pirate Day

 

4.   Key Points

4.1       At the time of writing, the balance of the Discretionary Response Fund is as detailed below.

Total Budget 2017/18

Granted To Date

Available for allocation

Balance If Staff Recommendation adopted

$96,830

$69,159

$27,679

$26,181

 

4.2       Based on the current Discretionary Response Fund criteria, the application listed above is eligible for funding.

4.3       The attached Decision Matrix provides detailed information for the application.  This includes organisational details, project details, financial information and a staff assessment.

 

 

Attachments

No.

Title

Page

a

Decision Matrix Pirate Day

13

b

Decision Matrix Open Mic Event

14

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Heather Davies - Community Development Advisor

Approved By

Jo Wells - Manager Community Governance, Coastal-Burwood

  


Waitai/Coastal-Burwood Community Board

05 June 2018

 

PDF Creator


Waitai/Coastal-Burwood Community Board

05 June 2018

 

PDF Creator


Waitai/Coastal-Burwood Community Board

05 June 2018

 

 

8.        Property Review Process

Reference:

18/511730

Contact:

Angus Smith

angus.smith@ccc.govt.nz

9418502

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Coastal-Burwood Community Board to confirm the outcomes of a workshop at the end of last year which considered a list of properties in their area that are no longer required, or being utilised, for the purpose that they were originally purchased. In doing so this report seeks a recommendation from the Board to the Council on resolutions to formalise and initiate the next steps in the process.

Origin of Report

1.2       This report is staff generated to follow up on a Council resolution of 12 May 2016 Council Resolved CNCL/2016/00242 and related workshops held with Community Boards.

2.   Significance

2.1       The decision(s) in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined on the basis that this is largely a general report implementing a process that follows a number of workshops and engagement with the community Boards.

2.1.2   Additionally given the general nature of the assets the number of people effected and to what extent is generally nil to low. Any significance issues based on individual property specifics is likely to be attended to on an individual property at future stages and related decision points in the process.

2.1.3   The community engagement and consultation outlined in this report reflect this assessment.

 

3.   Staff Recommendations:

That the Coastal-Burwood Community Board recommend to Council that it pass the following resolutions:

That the Council

1.         Approves retention of the following properties for a future strategic purpose.

Burwood

a.         95 Lakewood Reserves 44 Lakewood Drive

b.         Ben Rarere Sections 19 Ben Rarere Avenue

c.         Ben Rarere Sections 21 Ben Rarere Avenue

2.         Declares the following properties surplus for disposal.

Burwood

a.         Burwood Ward Land Less than 300 m2 35A Yarmouth Street

b.         Lake Terrace Road Reserve 242F Lake Terrace Road

3.         Grants delegated authority to the Property Consultancy Manager to:

a.         Commence the sale process for the properties set out in resolution 2 above in accordance with Councils normal practices and policies. Including unilateral dealings where a tender is not practical.

b.         Conclude the sale of the these properties on the best terms considered available, as supported by valuation advice and in consideration of other factors including marketing and market dynamics, including if the minimum price is not achievable by tender then the property may be sold by private treaty.

c.         To do all things and make decisions at his sole discretion that are necessary to give effect to this resolution.

 

 

4.   Key Points

4.1       This report supports the Council's Long Term Plan (2015 - 2025):

4.1.1   Activity: Facilities, Property and Planning

·     Level of Service: 13.4.10 Consultancy projects managed: e.g. acquisition of property rights, e.g. easements, leases and land assets to meet LTP funded projects and activities

4.2       The Council has adopted a process for determining the future use of properties that are no longer being utilised for a public work i.e. delivering a service or activity.

4.3       That process has been socialised with Community Board’s on a couple of occasions, with a workshop at the end of last year to categorise the properties into specific actions. This report serves to formally adopt those actions.

 

4.4       The following feasible options have been considered:

·     Option 1 - Endorse the Community Boards Workshopped Recommendations (preferred)

·     Option 2 - Adopt different categorisations and outcomes

4.5       Option Summary - Advantages and Disadvantages (Preferred Option)

4.6       Both options are relatively similar and almost have the same advantages. The difference is that under option 2 the Community Board and Council can review and change the categorisation from that discussed in the workshop and therefore future use of the properties.

4.6.1   The advantages of this option include:

·     Supports Community Board process, thinking and desires to date.

·     Creates certainty.

·     Provides continued momentum to the process.

·     Provides good prudent management and custodianship of Councils property assets while balancing community outcomes,

4.6.2   The disadvantages of this option include:

·     Nil

 

5.   Context/Background

Background

5.1       The Council purchases properties for the delivery of a service / activity / public work. When in use, properties are held and funded by the business unit delivering that service / activity or project. The

5.2       When a property is no longer required for the purpose for which it was originally held it is prudent for Council to make a decision to determine the future use of that property.  Holding land with an indeterminate purpose or reason is not prudent and may put the Council at operational risk e.g.

5.2.1   Reputational for not proactively and prudently managing and utilising property assets.

5.2.2   Being reactively driven by unilateral unsolicited proposals to outcomes.  

5.2.3   Legislative non-compliance e.g. not dealing with offer back obligations (section 40 of the Public works Act) appropriately.

5.2.4   Not meeting the principles of the Local Government Act.

5.2.5   Inappropriate uses developing e.g. vandalism, unsanctioned occupations.

5.2.6   Poor maintenance and compliance.

5.3       Holding property without an agreed reason, purpose or use also comes at a cost in terms of operating / holding, foregone capital, potential social, poor community outcomes and therefore imprudent custodianship of public assets / money.

5.4       In general terms the Council only holds land that is:

5.4.1   Required for a public work, either; currently utilised to deliver an activity or service; or held for future delivery of the same; and

5.4.2   Held for strategic purposes e.g. project,; and

5.4.3   Held pending a future use decision i.e. under review in terms of future use. 

5.5       The Council adopted a process in May 2016 that is designed to facilitate and make decisions that support the active and prudent management of the Council’s property.

Process

5.6       A flow chart of the process is attached, but in summary is as follows:

5.6.1   When a property ceases to be held for the purpose of delivering the activity or service for which it was originally purchased then it is circularised around business units, Community Boards and possible stakeholders to assess and identify community needs and develop options to for alternative public uses.

5.6.2   This is generally done on a semi regular basis, dictated by the number of properties that are no longer required for their original purpose.

5.6.3   A period of six months is provided to establish the alternative public uses and options.

5.6.4   The results are collated into an options report which would usually incorporate as one of the options sale.

5.6.5   The Council then resolve future use based on staff and Community Board recommendations.

5.7       Retaining the property for an alternative public use needs:

5.7.1   To be rationalised,

5.7.2   A clearly identified need,

5.7.3   To be supported by a sound and robust business case,

5.7.4   Supporting Council strategies,

5.7.5   Established funding in the Council’s annual and long term plans

5.7.6   To have an identified sponsor i.e. end asset owner (titular internal owner) / sponsor and budget provision within the LTP

5.8       It is important to note that this is not a process to review or rationalise the Council’s property holdings that are currently held by asset owning units to deliver a service or activity. That would need to be a separate organisation wide exercise.

Current status

5.9       The community boards have considered a list of properties in the ward that are no longer being utilised for the original intended purpose for which they were purchased and in doing so have categorised them as follows:

5.9.1   Held - Recommending on whether any of the properties should be retained for a strategic purpose.

5.9.2   Sold - Recommending on whether any of the properties should be declared surplus for disposal.

5.9.3   Used - Deciding on which properties the Board and staff will work on over the coming months to identify as having alternative public uses for recommending to the Council for a decision.

5.10    A list of the properties that are within this community board’s area and how they were categorised at the work shop at the end of last year is attached – “Workshop Recommendations”.  This report seeks endorsement of those categories and thereby implementation of either sale (5.9.2 above) or a process to determine an alternative use (5.9.3 above).

5.10.1 Sale of a property would be implemented immediately in accordance with the resolutions above and normal council practices and policies.

5.10.2 The intention to implement a process to support an alternative future use decision will see staff working with the community board to design a process for each property to help deliver an outcome e.g. tender/request for proposal, expression of interest, community engagement, consultation, unilateral dealing etc.


 

6.   Option 1 – Endorse the Community Boards Workshopped Recommendations (preferred)

Option Description

6.1       That the Community Board reviews the outcomes from the workshop as per attached. Endorses these and recommends to the Council that it pass the resolutions above in section 3 - Staff Recommendations. This would enable some positive initiatives to be undertaken to achieve sale or determining future use. As well as creating certainty for those properties to be retained for a strategic purpose.

Significance

6.2       The level of significance of this option is low consistent with section 2 of this report.

6.3       Engagement requirements for this level of significance are not required.

Impact on Mana Whenua

6.4       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

6.5       The substantive decisions required from this report do not require any specific consultation to seek community views and preferences. Attending to the future use of some of the properties may require some form of consultation and / or community engagement and that will be built into the process developed by staff and the Community Board.

Alignment with Council Plans and Policies

6.6       This option is  with Council’s Plans and Policies

6.6.1   Inconsistency – Not applicable

6.6.2   Reason for inconsistency – Not applicable

6.6.3   Amendment necessary – Not applicable

Financial Implications

6.7       Cost of Implementation – The specific resolutions of this report have no direct impact, though future individual property decisions may have. These will need to be considered separately depending on the circumstances.

6.8       Maintenance / Ongoing Costs – Not applicable refer above.

6.9       Funding source – Not applicable refer above.

Legal Implications

6.10    There is not a legal context, issue or implication relevant to this decision

6.11    This report has not been reviewed and approved by the Legal Services Unit

Risks and Mitigations  

6.12    The purpose of this process and decision making is to create certainty and reduce risk.

Implementation

6.13    Implementation dependencies - On going collaborative work and support between staff and the Community Board to determine future uses.

6.14    Implementation timeframe – April to September initiate sale process or community engagement / consultation process depending on the property and its categorisation.

Option Summary - Advantages and Disadvantages

6.15    The advantages of this option include:

·   Supports Community Board process, thinking and desires to date.

·   Creates certainty.

·   Provides continued momentum to the process.

·   Provides good prudent management and custodianship of Councils property assets while balancing community outcomes,

6.16    The disadvantages of this option include:

·   Nil

7.   Option 2 – Adopt different categorisations and outcomes

Option Description

7.1       That the Community Board reviews the outcomes from the workshop as per attached. Adopts and recommends those with some changes for Council to consider. In doing so the Council could adopt those or re-categorise as it sees fit. Accordingly appropriately amending and passing the resolutions above in section 3 - Staff Recommendations. This would enable some positive initiatives to be undertaken to achieve sale or determining future use, as well as creating certainty for those properties to be retained for a strategic purpose.

Significance

7.2       The level of significance of this option is low consistent with section 2 of this report.

7.3       Engagement requirements for this level of significance are not required.

Impact on Mana Whenua

7.4       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

7.5       The substantive decisions required from this report do not require any specific consultation to seek community views and preferences. Attending to the future use of some of the properties may require some form of consultation and / or community engagement and that will be built into the process developed by staff and the Community Board.

Alignment with Council Plans and Policies

7.6       This option is  with Council’s Plans and Policies

7.6.1   Inconsistency – Not applicable

7.6.2   Reason for inconsistency – Not applicable

7.6.3   Amendment necessary – Not applicable

Financial Implications

7.7       Cost of Implementation – The specific resolutions of this report have no direct impact. Though future individual property decisions may have. These will need to be considered separately depending on the circumstances.

7.8       Maintenance / Ongoing Costs – Not applicable refer above.

7.9       Funding source – Not applicable refer above.

Legal Implications

7.10    There is not a legal context, issue or implication relevant to this decision

7.11    This report has not been reviewed and approved by the Legal Services Unit

Risks and Mitigations  

7.11.1 The purpose of this process and decision making is to create certainty and reduce risk.

Implementation

7.12    Implementation dependencies - On going collaborative work and support between staff and the Community Board to determine future uses.

7.13    Implementation timeframe – April to Sept initiate sale process or community engagement / consultation process depending on the property and its categorisation.

Option Summary - Advantages and Disadvantages

7.14    The advantages of this option include:

·   Creates certainty.

·   Provides continued momentum to the process.

·   Provides good prudent management and custodianship of Councils property assets while balancing community outcomes,

7.15    The disadvantages of this option include:

·   Council’s decisions may not align with the Community boards desired outcomes.

 

 

Attachments

No.

Title

Page

a

Process Flow Chart

23

b

Burwood Property List

24

c

Workshop Outcomes

31

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Angus Smith - Manager Property Consultancy

Approved By

Bruce Rendall - Head of Facilities, Property & Planning

Anne Columbus - General Manager Corporate Services

  


Waitai/Coastal-Burwood Community Board

05 June 2018

 

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Waitai/Coastal-Burwood Community Board

05 June 2018

 

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Waitai/Coastal-Burwood Community Board

05 June 2018

 

 

9.        Waitai/Coastal-Burwood Community Board Area Report - June 2018

Reference:

18/457462

Presenter(s):

Jo Wells,  Manager Community Governance

 

 

1.   Purpose of Report

This report provides information on initiatives and issues current within the Community Board area, to provide the Board with a strategic overview and inform sound decision making.

2.   Staff Recommendations 

That the Coastal-Burwood Community Board:

1.         Receive the Coastal-Burwood Community Board Area Report for May 2018.

 

3.   Community Board Activities and Forward Planning

3.1       Memos/Information/Advice to the Board

3.1.1   Thomson Park Foliage

The lifting and thinning of shrubs to clear site lines at Thomson Park is now largely complete.

 

 

 

3.1.2   Rawhiti Golf Club

When the Board met on 7 May 2018, the public forum presentation by the Rawhiti Golf Club raised some questions, which are answered below.

·    There is a drainage ditch which is currently clogged up.  Could you advise when this is going to be addressed?

This has been discussed with the Land Drainage Team and they are reviewing the information they hold and will be making a site visit to inspect the issues.
The pipe under the swale is only 100mm in diameter and it was put in to hold the water out of the swale so staff could mow and maintain that drain.

Staff will inform the Rawhiti Golf Club so a time can be made for the inspection.

 

·    When are the tree stumps going to be cleared out?

Council looked at tidying up the trees at Rawhiti Golf Club as part of the lease hand over. The trees that were highlighted for removal were completed but the stumps grind was not due to budget issues.  At that time, none of the stumps were in play areas and so the grind was not seen as urgent.

The budget of $30,000 that was allocated in the next financial year was used to complete the Golf Course Neighbours hedge and fence.

All the budget that was allocated part of the agreement has now been spent.

·    The Club noted they are awaiting a response to a question they asked about why they are required to report to Council.

As part of the lease agreement the Golf Club Committee are required to meet with Operations Leader – Events and Grounds on the following matters.

Level of Service – The club are required to keep the Level of Service standards in place according to the lease, section 9.1 (a). The last inspection was done at the start of last summer and staff were very happy with the club’s plan.

Issues – The club and staff meet 3 times a year to discuss issues. The next one is due shortly.

Trees – As part of the lease, Section 9.1 (f) the club are responsible for managing the trees within the leased area. After the lease was drawn up and signed off, the council made changes to its Tree Policy and staff are working with the club so that their actions are be consistent with that policy.

 

Staff will respond to the club about reporting.

 

3.1.3   Transfer Stations

A Board member has asked why the transfer station recycling part no longer takes clothing and has sought clarification around EcoDrop Recycling Centres bins.

Transfer Stations are operated by EcoCentral which is a Christchurch City Holdings Limited (CCHL) Company.

EcoCentral take steps to ensure all the material collected at the recycling centres are reused or disposed of correctly. The sub-contractor used by EcoCentral withdrew their services. EcoCentral did try to find others sub-contractors to come in and provide this service, however that was not successful. Staff now direct enquirers to the nearest recycling bin - these can be found near supermarkets, sport clubs, small shop centres, etc.

However, the Solid Waste team do wish to provide a service for recycled clothing at the EcoDrop Recycling Centres and will be working with the organisation to find a suitable solution for taking clothing again in line with Council's Waste Minimisation goals.

In terms of the mix of materials received (i.e. batteries) the Solid Waste Team asks EcoCentral for clear transparency around all material collected and disposed of from its sites. This material needs to be sent to reputable recycler(s) or appropriate waste handler(s) for correct disposal.

Currently the Solid Waste team is in the process of working out how we can set up a collection service for general household and tool batteries.

 

3.1.4   Anzac Bridge Roundabout Garden

The Board has asked staff to identify who was responsible for maintaining the two garden plots on New Brighton Road either side of, and to the North of, Anzac Bridge, noting that these were in need of maintenance.

 

The gardens in question are Council’s responsibility.  The Parks and Road Landscaping Teams are coordinating work to bring these areas up to specification. Once a timeframe is known, the Board will be advised.


















 

3.2       Board area Consultations/Engagement/Submission opportunities

3.2.1   Prestons Subdivision – speed limit change closes 29 May 2018.

 

3.3       Annual Plan and Long Term Plan matters

3.3.1   The Long Term Plan 2018 – 2028 has been consulted on and hearings completed.  The Long Term Plan will be finalised in June prior to the setting of rates for the next financial year.  The link to the Board’s hearing is available online at: http://councillive.ccc.govt.nz/video/7493 and the submission is attached in Attachment 1.

 

4.   Community Board Plan – Update against Outcomes

4.1       The Board’s ongoing decisions are being included as measures against the Outcomes and Priorities contained in the 2017 – 2019 Community Board Plan.



5.   Significant Council Projects in the Board Area

 

5.1       Community Facilities (updates and future plans)

5.1.1   Opening of Taiora QEII Recreation & Sport Centre

The official opening of the Taiora QEII Recreation & Sport Centre will be on 31 May 2018. The Board has provided input and ideas for the official opening event.

 

 

 

 

 

 

 

 

 

 

 

 


Taiora QEII Recreation & Sport Centre

 

 

5.2       Infrastructure projects underway

5.2.1   New Brighton Clock Tower

The Board has asked for an update on this repair. Advice has been given previously that the clock tower sustained earthquake damage, and that there was also has some historic damage that requires addressing. 

Staff are also looking to restore the clock faces which are badly corroded causing the staining down the side of the clock. This project is more than maintenance of the clock mechanisms and will involve several contractors. We have indicated on signage on the site fence that work is likely to continue until September, however this could be less or more depending on the results of the Opus concrete tests.

The project is currently in the investigation and design phase. The scaffold was required, to allow this initial work to be undertaken and engineers to access the upper levels of the clock tower safely.

Since the scaffold has been erected a lot of activity has happened including the following:

·     Full structural inspection noting all cracks, weak concrete areas

·     Full conservation architect photographic condition survey.

·     Invasive investigations by Opus WSP laboratories testing the levels of chlorides in the concrete, corrosion to the reinforcing and strength of the concrete. The report will have been completed by the time of the Board meeting. This will help our structural engineers develop the best repair strategy for the clock tower. Note the repair may go beyond visible earthquake damage if the reinforcing is compromised.

·     Contamination testing for asbestos and lead paint. The clock tower has come back positive for lead paint therefore the methodology for removal needs to be developed carefully. Possible asbestos in the electrical panel.

·     Paint removal system test samples. We have one further product to test. This takes one week.

·     Confirmation of power supply and isolation point.

·     Measuring of the clock faces commenced on 7 May 2018 to allow fabrication of the ply and timber boxes. These boxes will be used to transport the clock faces to the Council storage facility where they will be examined.

·     Directional signage is currently being developed for the library and cafe advising the public they are open.

As the clock is heritage listed in the Christchurch District Plan, methodologies must be carefully documented and approved by the heritage team prior to work commencing. Depending on the final repair strategy consents may also be required.

The next work on site will be the removal of the clock faces which will have been undertaken by the time of today’s meeting following approval of the methodology, then the scaffold will be weather protected and the paint removed. While this is occurring the project team will continue with the structural design for the repair.

Staff have already issued a stakeholder (including community board) update following commencement of the clock face removals.

 

6.   Significant Community Issues, Events and Projects in the Board Area

6.1       Aranui Community Trust and Christchurch City Council Sign Memorandum of Understanding

A memorandum of understanding negotiated between the Aranui Community Trust and Christchurch City Council was signed on Tuesday May 15 2018 at the Aranui Wainoni Community Centre. The signing was held in front of a cosy gathering of around 40 members of the Aranui Community, partner agencies, not for profit organisations and members of the Aranui Community Trust, Christchurch City Council staff and Coastal-Burwood Community Board.

Proceedings were opened by local Kaumatua Wharekawa Kaa (Sandy) with a waiata from the Aranui Community Trust staff. The manager of the Aranui Community Trust, Rachael Fonotia and Council Governance Team member, Natalie Dally shared the role of MC reflecting the theme of partnership for the event. The gathering heard from Rob Davidson, chairperson of the Aranui Community Trust since its beginning some 18 years ago, as he relayed their journey with the community, City Council and Housing New Zealand as original partners in what was then known as the Aranui Community Renewal project.

Councillor Glenn Livingstone then shared his time and experience of wearing multiple "hats" in the projects and Aranui community as a Councillor, member of the Coastal-Burwood Community Board and member on the Aranui Community Trust.

The General Manager of the Christchurch City Council Community and Citizens unit Mary Richardson rounded off the speakers reinforcing the Councils commitment to working with our communities in partnership.

The memorandum was then signed by, Rob Davidson and Rachael Fonotia on behalf of the Aranui Community Trust and Kim Money (Coastal-Burwood Community Board Chair) and Mary Richardson on behalf of the City Council.

The purpose of the Memorandum of Understanding is to acknowledge, develop and support the positive and special working relationship and partnership between the Aranui Community Trust and the Christchurch City Council. The overall goal of the memorandum is to support Aranui to be a proud community of hope and opportunities where people stand tall and work together for an awesome Aranui community.

Once the formalities were completed there was the blessing and cutting of a giant celebratory chocolate sponge cake, shared refreshments, stories and friendships afterwards.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

6.2       Fitness Trail at Burwood Park (South)

The Burwood Park Fitness Trail was officially opened on 4 May 2018, 12pm at Burwood Park South (on Cresswell Avenue). There was a cool breeze blowing through the Park when around 60 members of the Dallington Community joined with the Dallington Community Cottage Trust, Coastal-Burwood Community Board members, CCC staff and other residents associations and groups to officially welcome the adult outdoor gym equipment to their community.

The project began as a community vision from Dallington stalwarts Anton Korunic and Bill Allott and passed to the Dallington Residents Association. Following the earthquakes of 2010/2011 Bill and Anton were forced to move out of the area but kept returning to support their community. The gym project was then picked up by the Dallington Community Cottage Trust, chaired by Coastal-Burwood Community Board Member, Linda Stewart. The Trust raised funds for the project and with support from the Coastal – Burwood Community Board and City Council Governance Team and Parks staff they brought the vision to reality.

Dallington was one of the communities hardest hit by the earthquakes of 2010/2011 and lost around half of its community resources including many of its people who had links to the area going back generations. The opening of the fitness trail at Burwood Park in Dallington celebrated the installation of a total of seven pieces of outdoor gym equipment and static fitness stations and signified the rebuilding and return of assets to the community.

The opening was introduced by the Coastal-Burwood Community Board Chair Kim Money with a speech from Dallington Community Cottage Trust Chairperson, Linda Stewart, followed by a ribbon cutting ceremony with Bill and Anton on the scissors. The group then enjoyed exercise demonstrations by all and shared refreshments and stories with each other afterwards.

The equipment at Burwood Park enhances a well-loved community space providing another reason for people to connect and reconnect with each other while taking care of themselves physically. The equipment is suitable for people of all ages and stages and is situated next to the playground on Burwood Park so the whole family can enjoy exercising and playing together.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


Anton Korunic and Bill Allott cut the ribbon – with Linda Stewart and Kim Money

 

 

 

6.3       Resource Consents in Southshore    

There have been concerns raised in the community about difficulties obtaining Resource Consents in the High Flood Hazard Management Area in Southshore.  The Board held a meeting on 22 May 2018 with a number of people at different stages of trying to obtain a resource consent in Southshore to better understand these issues.   Council staff from the Resource Consent and City Planning teams attended the meeting also. The Board was able to get a better understanding of the range of experiences and issues and staff were able to answer and follow up on some of the questions raised.

6.4       Estuary Edge Workshop 

Following a workshop which included the Community Board and representatives from Council, Regenerate Christchurch and Environment Canterbury in February 2018, a second workshop was held on 11 May 2018 to discuss responsibilities and options for necessary protection work against   erosion caused by tidal inundation.  Some initial track relocation and planting was discussed and it was agreed options to manage erosion would be developed by a coastal engineer. The Board will have a further discussion about this before works are confirmed.

 

6.5       Events Report Back

6.5.1   Neighbourhood Week 2017

Neighbourhood Week 2017 saw a pilot scheme where events were able to be held in the extended period between 27 October 2017 – 31 March 2018. This differed from the previous week-long period where events could be held in prior years. In the Coastal-Burwood Community Board area this scheme proved extremely popular. There were 29 events funded by the Community Board, only three were not held. Of the 26 events event held all bar one provided feedback that they were strongly in favour of keeping the extended period for events. The feedback received indicated that the longer period provided the ability to have events in periods of better weather and to fit around the busy Christmas period.

7.   Parks, Sports and Recreation Update (bi-monthly)

An update is provided bi-monthly – the next is due on 2 July 2018.


 

 

 

 

 

 

Attachments

No.

Title

Page

a

Coastal-Burwood Community Board LTP Submission

42

 

 

Signatories

Authors

Peter Croucher - Community Board Advisor

Natalie Dally - Community Development Advisor

Heather Davies - Community Development Advisor

Katie MacDonald - Community Support Officer

Jacqui Miller - Community Recreation Advisor

Approved By

Jo Wells - Manager Community Governance, Coastal-Burwood

Gary Watson - Manager Community Governance, Halswell-Hornby-Riccarton

  


Waitai/Coastal-Burwood Community Board

05 June 2018

 

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Waitai/Coastal-Burwood Community Board

05 June 2018

 

 

10.  Elected Members’ Information Exchange

 

This item provides an opportunity for Board Members to update each other on recent events and/or issues of relevance and interest to the Board.