Banks Peninsula Community Board

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Banks Peninsula Community Board will be held on:

 

Date:                                     Monday 11 June 2018

Time:                                    10am

Venue:                                 Little River Service Centre,
4238 Christchurch-Akaroa Road, Little River

 

 

Membership

Chairperson

Deputy Chairperson

Members

Pam Richardson

Jed O'Donoghue

Felix Dawson

Tyrone Fields

Janis Haley

John McLister

Tori Peden

Andrew Turner

 

 

5 June 2018

 

 

 

 

 

Joan Blatchford

Manager Community Governance, Banks Peninsula/Lyttelton

941 5643

joan.blatchford@ccc.govt.nz

 

Penelope Goldstone

Manager Community Governance, Banks Peninsula/Akaroa

941 5689

penelope.goldstone@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
https://www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Banks Peninsula Community Board

11 June 2018

 

 

 


Banks Peninsula Community Board

11 June 2018

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

TABLE OF CONTENTS

 

Mihi/Karakia Timatanga.................................................................................................................... 4 

C       1.       Apologies.......................................................................................................................... 4

B       2.       Declarations of Interest................................................................................................... 4

C       3.       Confirmation of Previous Minutes................................................................................. 4

B       4.       Public Forum.................................................................................................................... 4

B       5.       Deputations by Appointment........................................................................................ 4

B       6.       Presentation of Petitions................................................................................................ 4 

B       7.       Reserve Management Committee.................................................................................. 4  

STAFF REPORTS

C       8.       Banks Peninsula Board Project Nominations to Discretionary Response Fund Report 2018................................................................................................................................... 4

C       9.       Banks Peninsula Community Board 2017-18 Discretionary Response Fund applications - Diamond Harbour Community Association.................................................................. 4

B       10.     Banks Peninsula Community Board Area Report......................................................... 4

B       11.     Elected Members’ Information Exchange...................................................................... 4

Karakia Whakamutunga

 

 


Banks Peninsula Community Board

11 June 2018

 

 

Mihi/Karakia Timatanga 

1.   Apologies

At the close of the agenda no apologies had been received.

 

2.   Declarations of Interest

Members are reminded of the need to be vigilant and to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

 

3.   Confirmation of Previous Minutes

That the minutes of the Banks Peninsula Community Board meeting held on Monday, 28 May 2018  be confirmed (refer page 4).

 

4.   Public Forum

A period of up to 30 minutes is available for people to speak for up to five minutes on any issue that is not the subject of a separate hearings process.

It is intended that the public forum session will be held at this point in the meeting.

 

4.1          Rima Herber             - Street Lighting, Birdlings Flat

4.2          Laila Aldridge – Lyttelton Harbour Equine Group – Allandale arena

4.3          Jean Burford – Diamond Harbour Medical Centre acquisition

 

5.   Deputations by Appointment

Deputations may be heard on a matter or matters covered by a report on this agenda and approved by the Chairperson.

There were no deputations by appointment at the time the agenda was prepared. 

 

6.   Presentation of Petitions

There were no petitions received at the time the agenda was prepared.  


Banks Peninsula Community Board

11 June 2018

 

 

 

Banks Peninsula Community Board

Open Minutes

 

 

Date:                                     Monday 28 May 2018

Time:                                    10am

Venue:                                 Lyttelton Community Boardroom,
25 Canterbury Street, Lyttelton

 

 

Present

Chairperson

Deputy Chairperson

Members

Pam Richardson

Jed O'Donoghue

Felix Dawson

Tyrone Fields

Janis Haley

John McLister

Tori Peden

Andrew Turner

 

 

28 May 2018

 

 

 

 

 

Joan Blatchford

Manager Community Governance, Banks Peninsula/Lyttelton

941 5643

joan.blatchford@ccc.govt.nz

 

Penelope Goldstone

Manager Community Governance, Banks Peninsula/Akaroa

941 5689

Penelope.Goldstone@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

Mihi/Karakia Timatanga: John McLister

 

Obituary – Christine Wilson

Those present remembered and reflected on the life of Christine Wilson, who served as Chairperson of the Banks Peninsula Community Board and member of the Lyttelton-Mt Herbert Community Board. 
A moments silence was observed as a mark of respect to Christine and the remarkable contribution she made to the Lyttelton and wider Banks Peninsula communities.

 

The agenda was dealt with in the following order.

 

Declaration by Member

Tyrone Fields, recently elected member for the Lyttelton subdivision of the Banks Peninsula Ward, completed his oral and written declaration in the presence of the Chairperson Pam Richardson and Community Governance Manager Joan Blatchford.

 

1.   Apologies

Part C

 

 

Community Board Resolved BKCB/2018/00037

That an apology for lateness be received and accepted from Andrew Turner.

Pam Richardson/Jed O'Donoghue                                                                                                                       Carried

 

2.   Declarations of Interest

Part B

There were no declarations of interest recorded.

 

3.   Confirmation of Previous Minutes

Part C

Community Board Resolved BKCB/2018/00038

Community Board Decision

That the minutes of the Banks Peninsula Community Board meeting held on Monday, 14 May 2018 be confirmed.

Janis Haley/Jed O'Donoghue                                                                                                                                  Carried

 

4.   Public Forum

Part B

4.1       Camia Young - Collets Corner Proposal

Camia Young presented information regarding the Collet’s Corner project, which would entail the erection of a multi-use development on the corner of Oxford Street and London Street.

The Board received the information presented and the Chairperson thanked Camia for her presentation.

 

5.   Deputations by Appointment

Part B

5.1       Pūrau Māori Reserve

 

1.         Thomas Kulpe presented to the Board on behalf of the Pūrau Residents Association regarding the proposal to revoke the reserve status of the Pūrau Māori Reserve. He asked that the Board instead move to re-classify the reserve.  Refer Item 9.

 

2.         Jill Rice also spoke  on behalf of the Pūrau Residents Association regarding the Pūrau Māori Reserve report.  She reiterated the request that the Board re-classify the reserve instead of revoking its reserve status, and noted community concerns about privatisation of the site.  Ms Rice referred to a letter that the Association had sent to the Board to formalise this request and outlining the reasons behind it.  Refer Item 9.

 

3.         Graham Christie presented to the Board  regarding the Pūrau Māori Reserve report.  He claimed that there were errors in the report and he presented information which he said refuted some of the archaeological facts in the report.  Refer Item 9.

 

After questions from members, the Chairperson thanked Thomas Kulpe, Jill Rice, and Graham Christie for their presentations.

 

Andrew Turner returned to the meeting at 10:15 a.m..

 

 

Community Board Resolved BKCB/2018/00039

Part B

That the Banks Peninsula Community Board receive the tabled letter from the Pūrau Residents Association regarding the future of the Pūrau Māori Reserve.

Pam Richardson/Jed O'Donoghue                                                                                                                       Carried

 

6.   Presentation of Petitions

Part B

There was no presentation of petitions.  

7.   Akaroa Design and Appearance Advisory Committee

 

Community Board Resolved BKCB/2018/00040

Staff Recommendation Adopted without Change

Part B

That the Banks Peninsula Community Board:

1.         Receive the minutes from the meeting of the Akaroa Design and Appearance Advisory Committee held on 3 May 2018.

2.         Endorse the recommendation from the Akaroa Design and  Appearance Advisory Committee as follows:

·    The Akaroa Design & Appearance Advisory Committee recommends to the Banks Peninsula Community Board that it request an update on the status and any progress with formally adopting the Akaroa Public Realm Design Guidelines.

Pam Richardson/Tori Peden                                                                                                                                   Carried

 

8.   Urumau Reserve Development Plan 2018

 

Staff Recommendations 

That the Banks Peninsula Community Board:

1.         Approve the Urumau Reserve Development Plan 2018 as per Attachment A of this report.

 

 

Community Board Resolved BKCB/2018/00041

Part C

That the Banks Peninsula Community Board:

1.         Resolve that the report on the Urumau Reserve Development Plan lie on the table until a facilitated workshop with the Lyttelton Reserve Management Committee’s members has taken place to provide guidance to the Board on the ratification of any existing tracks, the construction and status of any proposed tracks, and any new access points.

Andrew Turner/Jed O'Donoghue                                                                                                                         Carried

 

9.   Pūrau Māori Reserve

 

Staff Recommendation 

That the Banks Peninsula Community Board:

1.         Approve the initiation of the process under section 24(1)(b) of the Reserves Act 1977 to revoke the reserve status of Pūrau Māori Reserve (situated at 177 Pūrau Avenue and containing 1381m2 and being legally described as Reserve 4622) and the commencement of the public consultation process required by section 24(2) of that Act.

 

 

 

Community Board Resolved BKCB/2018/00042

Part C

That the Banks Peninsula Community Board:

1.         Resolve that the report on the Pūrau Māori Reserve lie on the table whilst the Board seeks clarification on issues raised in the deputations made to this meeting, including:

                a.         The derivation of the title of the reserve

                b.         Claims of errors in the staff report

Andrew Turner/Tori Peden                                                                                                                                    Carried

 

10. Lyttelton Community Subdivision By-Election - Electoral Officer Report

 

Community Board Resolved BKCB/2018/00043

Staff Recommendation Adopted without Change

Part C

That the Banks Peninsula Community Board:

1.         Receive the information in the report.

Pam Richardson/Janis Haley                                                                                                                                   Carried

 

11. Road Stopping 8 Rawhiti Street Diamond Harbour

 

Board Comment

Some members were concerned that more of the legal road was designated for stopping than was required and this would contribute to the narrowness of the road in that location.

 

 

Community Board Resolved BKCB/2018/00044

Staff Recommendation Adopted without Change

Part C

That the Banks Peninsula Community Board:

1.         That pursuant to Section 116(1), 117(3)(b) and 120(3) of the Public Works Act 1981 resolves to stop that parcel of land identified on the attached diagram containing 106m² or thereabouts  subject to survey and to amalgamate that parcel of land with the adjoining land contained in Computer Freehold Register CB520/20

2.         That the Property Consultancy Manager is delegated the authority to take and complete all steps necessary to stop the portion of road referred to above.

Jed O'Donoghue/Tori Peden                                                                                                                                  Carried


Felix Dawson and John McLister asked that their abstention from voting be recorded.

 

12. Road Stopping 48 Cemetery Rd

 

Board Comment

There was concern noted by some members that approving this application could set a precedent and encourage people to encroach on road reserve.

 

 

Community Board Resolved BKCB/2018/00045

Staff Recommendation Adopted without Change

Part C

That the Banks Peninsula Community Board:

1.         Pursuant to Section 116(1), 117(3)(b) and 120(3) of the Public Works Act 1981 resolves to stop that parcel of land shown as Sec 1 on the attached diagram containing 248m² or thereabouts  subject to survey and to amalgamate that parcel of land with the adjoining land contained in Computer Freehold Register CB14B/221

That the Property Consultancy Manager is delegated the authority to take and complete all steps necessary to stop the portion of road referred to above.

Pam Richardson/Janis Haley                                                                                                                                   Carried


Tyrone Fields asked that his abstention from voting be recorded.

 

13. Banks Peninsula Board Projects Fund Report 2018

 

Community Board Resolved BKCB/2018/00046

Staff Recommendation Adopted without Change

Part C

That the Banks Peninsula Community Board:

1.         Decides to fund any Community Board Projects it identifies for the 2018/19 year through its 2018/19 Discretionary Response Fund.

Tori Peden/John McLister                                                                                                                                       Carried

 

14. Elected Members’ Information Exchange

 

Part B

14.1    L'Aube Hill Walkway

The Board requested an update from staff regarding the reinstatement of the L’Aube Hill walkway.

 

 

 

 

14.2    2018/19 Cruise Ship Season

The Board requested that staff investigate options for preparing for the number of cruise ships that would visit Akaroa in the coming season, including the use of modular toilets (not port-a-loos) as a temporary measure to supplement the existing infrastructure.

 

14.3    Visitor Planning

The Board requested that staff arrange a joint briefing from ChristchurchNZ and Akaroa District Promotions regarding visitor planning.

 

14.4    Keep New Zealand Beautiful Award

The Chairperson received the Kiwi’s Choice, Keep New Zealand Beautiful Award which had recently been awarded to Akaroa.

 

 

Karakia Whakamutunga: John McLister

Meeting concluded at 12:42p.m.

 

CONFIRMED THIS 11th DAY OF JUNE 2018

 

Pam Richardson

Chairperson

 


Banks Peninsula Community Board

11 June 2018

 

 

7.        Reserve Management Committee

Reference:

18/536127

Presenter(s):

 

 

 

1.   Purpose of Report

The following Reserve Management Committee minutes have been received. These minutes may still need to be confirmed by the Committees at their next meeting.

Pigeon Bay Reserve Management Committee – 15 March 2018

 

2.   Staff Recommendations

That the Banks Peninsula Community Board:

1.         Receive the minutes of the following Reserve Management Committee meeting:

·   Pigeon Bay Reserve Management Committee – 15 March 2018

 

 

 

 

Attachments

No.

Title

Page

a

MINUTES OF A MEETING OF THE PIGEON BAY RESERVE MANAGEMENT COMMITTEE - 15 MARCH 2018

4

 

 


Banks Peninsula Community Board

11 June 2018

 

PDF Creator


 

PDF Creator

 


Banks Peninsula Community Board

11 June 2018

 

 

8.        Banks Peninsula Board Project Nominations to Discretionary Response Fund Report 2018

Reference:

18/476154

Presenter(s):

Philipa Hay

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Banks Peninsula Community Board

 to consider whether it wishes to submit any Board projects to the Banks Peninsula 2018/19 Discretionary Response Fund for consideration.

Origin of Report

1.2       This report is staff generated as part of the 2018/19 funding round process.

2.   Significance

2.1       The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the number of people affected and/or with an interest.

2.1.2   Due to the assessment of low significance, no further community engagement and consultation is required.

3.   Staff Recommendations

That the Banks Peninsula Community Board:

1.         Nominates 'Summer with your Neighbours' for $3.000 as a Board project to be considered for funding from the Banks Peninsula 2018/19 Discretionary Response Fund.

2.         Nominates 'Reserve Management Committees' Activities Costs' for $1,500 as a Board project to be considered for funding from the Banks Peninsula 2018/19 Discretionary Response Fund.

3.         Nominates 'ANZAC Day Services' for $2,000 as a Board project to be considered for funding from the Banks Peninsula 2018/19 Discretionary Response Fund.

 

4.   Key Points

4.1       Attached to this report is a table that outlines potential Board projects that the Board may wish to put forward for consideration for funding from the 2018/19 Banks Peninsula Discretionary Response Fund (Attachment A). These projects were discussed with the Board at its workshop on 28 May 2018 and have been agreed as part of the Unit work programmes.

4.2       Community Boards are able to submit Board projects to the Discretionary Response Fund to deliver or support community initiatives in the local community, particularly those projects which help achieve outcomes identified in Community Board Plans.

4.3       Board projects will be assessed and a report and matrices presented at a Board meeting for a decision after the 2018/19 Discretionary Response Fund opens in July 2018.

4.4       The amount available for allocation in the Banks Peninsula 2018/19 Discretionary Response Fund is yet to be set.

 

 

Attachments

No.

Title

Page

a

Possible Board Projects for 2018-19

4

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Philipa Hay - Community Development Advisor

Approved By

Penelope Goldstone - Manager Community Governance, Banks Peninsula/Akaroa

  


Banks Peninsula Community Board

11 June 2018

 

 


Banks Peninsula Community Board

11 June 2018

 

 

9.        Banks Peninsula Community Board 2017-18 Discretionary Response Fund applications - Diamond Harbour Community Association

Reference:

18/482650

Presenter(s):

Philipa Hay, Community Development Adviser

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Banks Peninsula Community Board to consider an application for funding from its 2017/18 Discretionary Response Fund from the organisation listed below.

Funding Request Number

Organisation

Project Name

Amount Requested

58172

Diamond Harbour Community Association

Tool Shed

$1,000

 

Origin of Report

1.2       This report is staff generated as a result of an application being received.

2.   Significance

2.1       The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the number of people affected and/or with an interest.

2.1.2   Due to the assessment of low significance, no further community engagement and consultation is required.

3.   Staff Recommendations

That the Banks Peninsula Community Board:

1.         Approves a grant of $1,000 to Diamond Harbour Community Association Inc. towards purchase of a tool shed and installation materials.

 

4.   Key Points

4.1       At the time of writing, the balance of the Discretionary Response Fund is as detailed below.

Total Budget 2017/18

Granted To Date

Available for allocation

Balance If Staff Recommendation adopted

$54,187

$41,120

$13,067

$12,067

 

4.2       Based on the current Discretionary Response Fund criteria, the application listed above is eligible for funding.

4.3       The attached Decision Matrix provides detailed information for the application.  This includes organisational details, project details, financial information and a staff assessment.

 

 

Attachments

No.

Title

Page

a

Diamond Harbour Community Association - Tool Shed matrix

4

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Authors

Philipa Hay - Community Development Advisor

Helen Hayes - Community Development Advisor

Trisha Ventom - Community Recreation Advisor

Andrea Wild - Community Development Advisor

Approved By

Penelope Goldstone - Manager Community Governance, Banks Peninsula/Akaroa

  


Banks Peninsula Community Board

11 June 2018

 

PDF Creator


Banks Peninsula Community Board

11 June 2018

 

 

10.    Banks Peninsula Community Board Area Report

Reference:

18/113780

Presenter(s):

Penelope Goldstone and Joan Blatchford

 

 

1.   Purpose of Report

This report provides information on initiatives and issues current within the Community Board area, to provide the Board with a strategic overview and inform sound decision making.

2.   Staff Recommendations 

That the Banks Peninsula Community Board:

1.         Receive the Area Update for June 2018.

2.         Considers whether to support the Council entering into a proposed Memorandum of Understanding for a pest free Banks Peninsula.

 

3.   Community Board Activities and Forward Planning

3.1       Memos/Information/Advice to the Board

3.1.1   Harmans Track – at its meeting on 12 February 2018, the Board requested that staff review the signage at each end of Harmans Track to ensure travellers are aware that it is not suitable for smaller non four wheel drive vehicles.

Andrew Bullock, Team Leader Road Maintenance, Banks Peninsula has replied as follows:

 

                                      There is very little we can do to deter tourists as they trustingly follow their GPS’s.  However we are working with Traveller Information to show on the maps that Harmans Track is 4WD recommended from 3.6km from SH75 at Cooptown to SH75 just below Hilltop.  We are also going to install additional signage at Puaha Rd/State Highway and Puaha Rd / Whites Rd intersection to give early warnings. 

3.1.2   By-Election - Five candidates contested the election for the Lyttelton Community Subdivision place on the Banks Peninsula Community Board.  The election was held on 16th May 2018. Tyrone Fields was elected. The voter return was 42.34%.

3.1.3   Dyers Pass Road – at its meeting on 12 March 2018 the Board requested that roading staff provide information on what additional safety improvements could be made to Dyers Pass Road, including signage and speed guidance.

John Dore, Traffic Engineer, has provided the attached memorandum in reply.  Attachment A.

3.1.4   Pest Free Banks Peninsula – attached (Attachment B) is a memorandum from Laura Molles, Advisor, Natural Environment, in which she is seeking support from the Community Board for a Memorandum of Understanding (Attachment C) between a number of parties  to work collaboratively towards achieving “effectively pest free” status for Banks Peninsula.

Staff wish to present the Memorandum of Understanding to the Infrastructure Transport and Environment Committee at its meeting on 11 July.  If the Board is supportive, staff will recommend that the Committee enters into the Memorandum of Understanding and nominates two councillors, including Deputy Mayor Andrew Turner, to sign on behalf of Council.  A public signing event is tentatively scheduled for September this year.

 

3.2       Board area Consultations/Engagement/Submission opportunities

3.2.1   Community Events Implementation Plan

Community Events implementation plan is currently in the initial stages of development and staff are seeking feedback on how the Board would like to see this plan developed and implemented.

The Community Events Implementation Plan will describe the goals and actions needed to steer Council’s role in the development and production of community events in Christchurch.

Council’s Community Events Team has reviewed current Council practice relating to the development and production of community events and considered what areas should be emphasised in the review process. Three areas have emerged:

·    Events produced by Council’s Events Production and Community Recreation Teams.

·    Sponsorship and support provided to third party events that support a well-rounded events calendar.

·    Creating a more events-friendly city, focusing on enabling events and streamlining the permitting process for event organisers.

Officers will develop proposed goals and actions to be implemented after engaging with Community Boards, event organisers, event attendees, the wider community and Council Units.  The Banks Peninsula Community Board will be asked to review and provide elected member feedback on proposed actions.

The draft timeline of key actions that will contribute to the development of the Community Events Implementation Plan is:

Date

Action

April 2018

Present draft Community Events Implementation Plan timeline and scope to Community boards

April – August 2018

-Identify all of the Council resources currently available to the production and development of community events

-Survey stakeholder groups in relation to the three primary goals

-Engage with Community Recreation Advisors and Community Boards.

-Analyse Residents Survey and other Council surveys to further understand what types of events the community would like to attend and participate in

-Identify and collate any further information deemed necessary

-Analyse information and prepare a draft Plan including proposed goals and actions


 

5th September 2018

Present report to the Social Community Development and Housing Committee (SCD&H Committee) with an update on research findings and presentation of a draft Events Community Implementation Plan.

Early October 2018 TBC

Incorporate any changes requested by the SCD&H Committee and present Draft Community Events Implementation Plan to Council.

October 2018

Formal consultation on ‘Have Your Say’ website

November/ December 2018

Present Final Community Events Implementation Plan to Council for adoption. 

 

3.3       Annual Plan and Long Term Plan matters

3.3.1   Members of the Banks Peninsula community have been very evident at the submission hearings on the Long Term Plan. The residents have reinforced many of the issues raised in the Board’s submissions but have also suggested other topics which will be of interest to the Board.

3.4       Board Reporting

3.4.1   Board members are asked to consider topics for inclusion in Newsline

3.5       Requests for information from Board meeting on Newsline

3.5.1   Board members are asked to consider topics from the meeting for inclusion in the Board newsletter and/or Report to Council.

 

4.   Community Board Plan – Update against Outcomes

4.1       The six monthly update to 31 December 2017, on the Community Board Plan was included in the Area Report to the 12 March 2018 Board meeting.

4.2       Officers will provide an update on progress to the Banks Peninsula Community Board in September 2018.  This will include draft findings of the review and proposed goals and actions.

 

5.   Significant Council Projects in the Board Area

5.1       Strengthening Community Fund Projects

5.1.1   Project Lyttelton (PL) - has provided a six month progress update on projects supported by multi-year funding through the Board's 2017/18 Strengthening Communities Fund (for the timeframe starting 1 September 2017).  Project Lyttelton was the only group to receive multi-year funding in the Banks Peninsula area.  PL's aims through this funding were to 'maximise the Garage Sale, instigate a new film programme during SummerFest and run new events across several projects in order to increase community engagement and participation'.  Highlights include the successful launch of a film series hosted at various outside locations – four films were shown (three were New Zealand made), a new 'Creative Sampler – Food' event and the Community Grown Dinner which was sold out. The Garage Sale has seen its volunteer numbers increase – a dedicated manager is overseeing this project and the purchase of an awning enables better 'all weather' operation. The TimeBank has moved to the Lyttelton Recreation Centre where volunteers provide a welcome during weekdays, it has been involved in the open day and SummerFest events and is running a pot luck dinner for members.  

5.2       Other partnerships with the community and organisations

5.2.1   Recreation Centre Open Day - A hugely successful open day was held at the Recreation Centre on Saturday May 12th as part of the activation development by Project Lyttelton.  The event attracted approximately 250 people to the Centre.  The participants were able to partake in different activities by existing tutors, try new activities and provide feedback to the wants and needs of the Centre.  There was also an opportunity for the participants to provide their thoughts on a name for the Centre.  All the information collected will support the way forward for future community usage.

5.2.2   Diamond Harbour Community Association/Village plan implementation - Staff met with association members and others from the wider Diamond Harbour community and businesses to discuss how to progress Community/Council partnership in the implementation of their village plan which was endorsed by the Community Board and presented to Council. They await support from Council for some funding to advance the plan but they are also are keen to work more closely with staff with offers of volunteer time.

5.3       Community Facilities (updates and future plans)

Nothing to report.

5.4       Infrastructure projects underway

Nothing to report.

5.5       Events Report back

Nothing to report.

 

6.   Significant Community Issues, Events and Projects in the Board Area

6.1       Breeze Walking Festival - Development is underway for the Breeze Walking Festival from September 28th through till October 14th.  There are plans to include a Historic Governor’s Bay walk, a Wild Food Foraging walk and a Lyttelton Antarctic Connections walk.

6.2       Lyttelton Mural - The painting of the murals ended with a successful youth art workshop where the youth painted the vertical drops of the skate park.  Eleven youth participated and learnt many new skills alongside the skate park artist Dcypher.

 

7.   Parks, Sports and Recreation Update (bi-monthly)

7.1       Regional Parks Update

·   Providing some additional signage at Naval point to direct campers into a more ‘confined’ parking area to help with congestion issues

·   Urumau Development Plan – ongoing discussion with Board and RMC

·   Robinsons Bay Wharf – MOU signed, $15,000 donation received from residents association, contractor engaged and hopefully some work underway next month

·   Ngaio Point track tidy up work about to start

·   CCC section of rail trail – track improvement work to start

·   SES meetings with landowners on schedule B – meeting request sent to Little Akaloa catchment.

·   Goat control work in conjunction with Banks Peninsula Conservation Trust, Ecan and Doc underway

·   Allandale track- contractor working for Miles Warren has caused some damage and currently being investigated by compliance and Regional parks.  Work on hold until we determine more details.

·   Coastal cliffs in Akaroa and outer bays - spraying of spur valerian carried out and more to come if weather permits

·   Supporting Church Bay residents group with planting project on coastal land

·   Ongoing maintenance of extensive trap lines around Kaitorete Spit, Wairewa, and Misty Peaks

·   Te Oka and Misty Peaks management plan underway

·   Supporting Okuti River group with funding for planting and fencing of stream alongside CCC land

·   Ongoing repairs to wharf and marine structures as needed.

7.2       Capital Works Projects

7.2.1   Stanley Park

·   Weed control of north bank completed - May

·   Planting north bank to start June

·   Track upgrade up to fire station lookout to begin in June

·   Water line connection to water trough completed - May

7.2.2   Okains Bay

·   Purchase of BBQ underway shortly once power supply sorted

7.2.3   Garden of Tane

·   Investigation in progress for drainage problems with track washouts. This is from the 'Grotto' area out to Beach Road

·   Geotech investigation of slip above Beach Road completed. A seminar with the Reserve Committee and Community Board in next few months to discuss

·   Weed control completed around main park entrance with the reserve committee - had a working bee to tidy site

7.2.4   Robinsons Bay Reserve (and wharf)

·   Funding for the wharf re-piling to be committed soon with the signing of the contract.

7.2.5   Marine Structure Banks Peninsula

·   Repairs to Akaroa and Daly's slipways contract let

·   Wainui wharf repair in progress

·   Cass Bay slipway initial repair failed so a concrete beam is being installed

·   Rāpaki jetty pile replacement completed

·   Diamond Harbour wharf repair completed

·   Investigation work of Duvauchelle jetties, Little Akaloa wharf, Pigeon Bay wharf, Purau Bay wharf, Tikao Bay wharf to be completed end of May

 

8.   Community Board funding budget overview and clarification

8.1       Discretionary Response Fund
Four discretionary response fund (DRF) applications have been lodged and one has been assessed ready for allocation from the Board's 2017/18 DRF at the time of writing (22 May).  There is currently $13,067 remaining in this fund for allocation. See attached spreadsheet (Attachment D).

8.2       Strengthening Communities Fund
The 2018/19 contestable funds were closed 8 May.  Twenty applications have been received from groups within the Banks Peninsula area.  One application is split with another Board area which is usual practice when participants come from more than one Board area. Board members can fund the projects they would like to from either their Strengthening Communities or their Discretionary Response funds.  Board members have been provided with a list of key dates for them regarding this year's contestable funding process.

 

 

 

Attachments

No.

Title

Page

a

Memorandum - Dyers Pass Road

4

b

Memo to Banks Peninsula Community Board - Pest Free Banks Peninsula

4

c

Memorandum of Understanding - Pest Free Banks Peninsula

4

d

Discretionary Response Fund Balance

4

 

 

Signatories

Authors

Liz Carter - Community Board Advisor

Meredith Anne Williams - Support Officer

Joan Blatchford - Manager Community Governance, Banks Peninsula/Lyttelton

Penelope Goldstone - Manager Community Governance, Banks Peninsula/Akaroa

Trisha Ventom - Community Recreation Advisor

Philipa Hay - Community Development Advisor

Andrea Wild - Community Development Advisor

Approved By

Penelope Goldstone - Manager Community Governance, Banks Peninsula/Akaroa

Joan Blatchford - Manager Community Governance, Banks Peninsula/Lyttelton

John Filsell - Head of Community Support, Governance and Partnerships

  


Banks Peninsula Community Board

11 June 2018

 

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Banks Peninsula Community Board

11 June 2018

 

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Banks Peninsula Community Board

11 June 2018

 

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Banks Peninsula Community Board

11 June 2018

 

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Banks Peninsula Community Board

11 June 2018

 

 

11.  Elected Members’ Information Exchange

 

This item provides an opportunity for Board Members to update each other on recent events and/or issues of relevance and interest to the Board.