Papanui-Innes Community Board

Open Minutes

 

 

Date:                                     Friday 23 March 2018

Time:                                    9am

Venue:                                 Board Room, Papanui Service Centre,
Corner Langdons Road and Restell Street, Papanui

 

 

Present

Chairperson

Deputy Chairperson

Members

Ali Jones

Emma Norrish

Jo Byrne

Pauline Cotter

Mike Davidson

John Stringer

 

 

23 March 2018

 

 

 

 

 

Christine Lane

Manager Community Governance, Papanui-Innes

941 5213

christine.lane@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Papanui-Innes Community Board

23 March 2018

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

 

The agenda was dealt with in the following order.

1.   Apologies

 

Community Board Resolved PICB/2018/00019

It was resolved that the apology for lateness from John Stringer be accepted.

Jo Byrne/Emma Norrish                                                                                                                                           Carried

2.   Declarations of Interest

Part B

There were no declarations of interest recorded.

 

John Stringer entered the meeting at 9:02am.

3.   Confirmation of Previous Minutes

Part C

Community Board Resolved PICB/2018/00020

Community Board Decision

That the minutes of the Papanui-Innes Community Board meeting held on Friday, 9 March 2018 be confirmed.

Emma Norrish/Mike Davidson                                                                                                                               Carried

Mihi

A mihi was delivered by the Deputy Chairperson, Emma Norrish.

4.   Public Forum

Part B

4.1          Positive Youth Development Fund Report – Owen Dabkowski

                Owen Dabkowski reported back to the Board on his representing New Zealand at the Gold Coast Summer Classic Baseball Tournament in Australia from 2–9 January 2018.

After questions from members, the Chairperson thanked Owen Dabkowski for his presentation.

5.   Deputations by Appointment

Part B

There were no deputations by appointment.

6.   Presentation of Petitions

Part B

There was no presentation of petitions.   

7.   Briefings

 

7.1       Resolution to Exclude the Public

Community Board Resolved PICB/2018/00021

Part C

Section 48, Local Government Official Information and Meetings Act 1987.

 

I move that the public be excluded from the following parts of the proceedings of this meeting, namely items listed below.

 

Reason for passing this resolution: good reason to withhold exists under section 7.

Specific grounds under section 48(1) for the passing of this resolution: Section 48(1)(a)

 

Note

 

Section 48(4) of the Local Government Official Information and Meetings Act 1987 provides as follows:

 

“(4)     Every resolution to exclude the public shall be put at a time when the meeting is open to the public, and the text of that resolution (or copies thereof):

 

             (a)       Shall be available to any member of the public who is present; and

             (b)       Shall form part of the minutes of the local authority.”

 

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows:

ITEM NO.

GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED

SECTION

SUBCLAUSE AND REASON UNDER THE ACT

PLAIN ENGLISH REASON

WHEN REPORTS CAN BE RELEASED

7.1

st albans community centre

s7(2)(b)(ii), s7(2)(i)

Conduct Negotiations

To ENABLE DISCUSSION OF OPTIONS FOR THE PROGRESSION OF THIS PROJECT.

At conclusion of negotiations

Emma Norrish/Mike Davidson                                                                                                                                 Carried

 

Resolution to Readmit the Public

 

Community Board Resolved PICB/2018/00022

That the public be readmitted to the meeting at 9.41am.

John Stringer/Mike Davidson                                                                                                                                   Carried

 

Pauline Cotter left the meeting at 9:43am.

 

7.2       Redwood Plunket Rooms

Staff advised that the project to repair and refurbish the Redwood Plunket Rooms was ahead of schedule. The project has been put out to tender this week and the garden has been cleared.

The physical work should be completed and the building handed back to the Board by the end of June.

The Board requested that staff ensure that any contractual and/or leasing arrangements with the tenants were completed by that date.

 

Adjournment of Meeting

 

It was resolved on the motion of Deputy Chairperson Emma Norrish, seconded by Member Mike Davidson that the meeting be adjourned at 9:51am.

 

The meeting resumed at 10:02am.

 

7.3       Graham Condon Recreation and Sport Centre

Staff provided the Board with an update of the current and projected usage of the Graham Condon Recreation and Sport Centre facilities, plus an overview of pool usage across the city.

 

 

Community Board Resolved PICB/2018/00023 (original Staff Recommendations adopted without change)

Part B

The Papanui-Innes Community Board resolved to:

1.         Note the information supplied during the Staff Briefings.

Jo Byrne/John Stringer                                                                                                                                             Carried

 

8.   Homebase - Briggs Road Access

 

Board Comment

Staff advised that neighbouring properties to Homebase had been consulted about this project with no objections received.

 

Community Board Resolved PICB/2018/00024 (original Staff Recommendations adopted without change)

Part C

The Papanui-Innes Community Board resolved to:

1.         Approve a central solid median island to be constructed on Briggs Road approximately 126 metres to the west of the intersection of Marshland Road/Briggs Road in accordance with Attachment A.

2.         Revoke the existing parking restrictions on the northern side of Briggs Road that extends 94 metres west of the intersection of Marshland Road/Briggs Road.

3.         Approve parking restrictions on the northern side of Briggs Road between the intersection of Marshland Road/Briggs Road to extend 173 metres to the west in accordance with Attachment A.

4.         Approve signage that prohibits right turning vehicle movements from Briggs Road into the access at all times.

5.         Approve signage that prohibits U-turn movements from Briggs Road into the access.

6.         Approve signage that prohibits the use of the access by heavy vehicles.

7.         Approve road markings in accordance with Attachment A.

Emma Norrish/Mike Davidson                                                                                                                               Carried

 

 

 

9.   Papanui-Innes Community Board Area Report - March 2018

 

9.1       Civic Education

The Board requested a briefing from staff on the resources available for presenting civic education to youth in schools.

 

9.2       Media Interface

The Board raised the matter of a staff role that interfaces with the media in each Board area.

 

9.3       St Albans Park Upgrade and Pavilion Rebuild

The Papanui-Innes Community Board received the response from the Chief Executive regarding their questions about the budget for the St Albans Park Upgrade and Pavilion Rebuild project.

 

9.4       Sisson Drive

The Board requested that staff check on the Board’s request from 8 December 2017 regarding the continuing congestion on Sisson Drive and connecting roads.

 

9.5       MacFarlane Park Kidsfest Kindergarten

The Board requested that a letter be sent to the MacFarlane Park Kidsfest Kindergarten thanking them for their performance at the blessing of the MacFarlane Park Centre.

 

 

 

Community Board Resolved PICB/2018/00025 (original Staff Recommendation adopted without change)

Part B

The Papanui-Innes Community Board resolved to :

1.         Receive the Papanui-Innes Community Board Area Report for March 2018.

Jo Byrne/John Stringer                                                                                                                                             Carried

 

 

10. Elected Members’ Information Exchange

Part B

10.1    Bottling Plants in Belfast

             Following discussion the Board requested that staff draft a letter regarding both water extractors in the area (to Environment Canterbury and the relevant Government Minister) to address concerns raised by members of the community.

 

10.2    Berm - Sawyers Arms Road

The Board noted that cars were still parking illegally on the berm on Sawyers Arms Road and should be reported to the Enforcement Team. Progress on repairs to the berm to be checked.

 

 

 

   

Meeting concluded at 11:22am.

 

CONFIRMED THIS 13th DAY OF APRIL 2018.

 

EMMA NORRISH

DEPUTY Chairperson