Fendalton-Waimairi-Harewood Community Board

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Fendalton-Waimairi-Harewood Community Board will be held on:

 

Date:                                     Monday 12 March 2018

Time:                                    4.30pm

Venue:                                 Boardroom, Fendalton Service Centre,
Corner Jeffreys and Clyde Roads, Fendalton

 

 

Membership

Chairperson

Deputy Chairperson

Members

David Cartwright

Sam MacDonald

Aaron Campbell

Linda Chen

Jamie Gough

Aaron Keown

Raf Manji

Shirish Paranjape

Bridget Williams

 

 

7 March 2018

 

 

 

 

 

Matthew McLintock

Manager Community Governance, Fendalton-Waimairi-Harewood

941 6231

matthew.mcLintock@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
https://www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Fendalton-Waimairi-Harewood Community Board

12 March 2018

 

 

 


Fendalton-Waimairi-Harewood Community Board

12 March 2018

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

TABLE OF CONTENTS

 

C       1.       Apologies.......................................................................................................................... 2

B       2.       Declarations of Interest................................................................................................... 2

C       3.       Confirmation of Previous Minutes................................................................................. 2

B       4.       Public Forum.................................................................................................................... 2

B       5.       Deputations by Appointment........................................................................................ 2

B       6.       Presentation of Petitions................................................................................................ 2 

B       7.       Correspondence............................................................................................................... 2  

STAFF REPORTS

C       8.       Holly Road, St Albans - Proposed P120 Parking Restrictions...................................... 2

C       9.       Fendalton-Waimairi-Harewood 2017-18 Youth Development Fund - Application - Rhys Dunsmuire........................................................................................................................ 2

B       10.     Elected Members’ Information Exchange...................................................................... 2 

 

 


Fendalton-Waimairi-Harewood Community Board

12 March 2018

 

 

1.   Apologies

At the close of the agenda no apologies had been received.

2.   Declarations of Interest

Members are reminded of the need to be vigilant and to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3.   Confirmation of Previous Minutes

That the minutes of the Fendalton-Waimairi-Harewood Community Board meeting held on Monday, 26 February 2018  be confirmed (refer page 2).

4.   Public Forum

A period of up to 30 minutes may be available for people to speak for up to five minutes on any issue that is not the subject of a separate hearings process.

It is intended that the public forum session will be held at <Approximate Time>

OR

There will be no public forum at this meeting

 

5.   Deputations by Appointment

Deputations may be heard on a matter or matters covered by a report on this agenda and approved by the Chairperson.

There were no deputations by appointment at the time the agenda was prepared. 

6.   Presentation of Petitions

There were no petitions received at the time the agenda was prepared.  


Fendalton-Waimairi-Harewood Community Board

12 March 2018

 

 

 

Fendalton-Waimairi-Harewood Community Board

Open Minutes

 

 

Date:                                     Monday 26 February 2018

Time:                                    4.30pm

Venue:                                 Boardroom, Fendalton Service Centre,
Corner Jeffreys and Clyde Roads, Fendalton

 

 

Present

Chairperson

Deputy Chairperson

Members

David Cartwright

Sam MacDonald

Aaron Campbell

Linda Chen

Jamie Gough

Raf Manji

Shirish Paranjape

Bridget Williams

 

 

26 February 2018

 

 

 

 

 

Matthew McLintock

Manager Community Governance, Fendalton-Waimairi-Harewood

941 6231

matthew.mclintock@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

 

The agenda was dealt with in the following order.

 

1.   Apologies

Part C

 

Community Board Resolved FWHB/2018/00009

That the apology for absence received from Aaron Keown, and the apology for lateness received from Bridget Williams, be accepted.

David Cartwright/Sam MacDonald                                                                                                                       Carried

 

2.   Declarations of Interest

Part B

There were no declarations of interest recorded.

 

3.   Confirmation of Previous Minutes

Part C

Community Board Resolved FWHB/2018/00010

That the minutes of the Fendalton-Waimairi-Harewood Community Board meeting held on Monday 29 January 2018, be confirmed.

Linda Chen/Jamie Gough                                                                                                                                         Carried

 

4.   Public Forum

Part B

4.1          Alan Bryce – Burnside Bowling Club

Alan Bryce, on behalf of the Burnside Bowling Club, addressed the Board regarding the history of the club and its current activities.

The Chairperson thanked Mr Bryce for his presentation and congratulated the Club on its successes.

 

Bridget Williams arrived at 4.37pm.

 

 

 

4.2          Maureen Leung-Connolly – Pukeko Management in Harewood

                Maureen Leung-Connolly spoke to her presentation regarding the threatened environment of the Pukeko in the Harewood area.

                The Board decided to refer Ms Leung-Connolly’s presentation to staff and that information be provided back to the Board on possible signage in high population and traffic areas in the Harewood ward.

                The Chairperson thanked Ms Leung-Connolly for her presentation and enlightening the Board about the Pukeko.

5.   Deputations by Appointment

Part B

There were no deputations by appointment.

 

Aaron Campbell withdrew from the meeting at 5.01pm.

6.   Presentation of Petitions

Part B

6.1      

Aaron Campbell presented a petition seeking an extension of the dog park at The Groynes using land left over from the construction of the Western Belfast Bypass.

 

Community Board Resolved FWHB/2018/00011

Part B

The Fendalton-Waimairi-Harewood Community Board decided to:

1.         Receive the petition.

2.         Refer the petition to relevant staff for consideration and a response back regarding the  viability, including costs, of using the leftover land from the construction of the Western Belfast Bypass, to enlarge the current dog park with particular emphasis on the ‘small dog’ area.

David Cartwright/Sam MacDonald                                                                                                                       Carried

 

Aaron Campbell returned to the meeting at 5.13pm.   

 

7.   Correspondence

 

7.1       Mr Sam Hill – School Signage

 

7.2       Mr Brian Morris – Coldstream Court Parking Issues – tabled

 

 

Staff Recommendations

That the Fendalton-Waimairi-Harewood Community Board:

1.         Receive the information in the correspondence report dated 26 February 2018.

 

 

Community Board Resolved FWHB/2018/00012

Part B

The Fendalton-Waimairi-Harewood Community Board decided to:

1.         Receive the information in the correspondence report dated 26 February 2018 and the tabled correspondence from Mr Morris.

2.         Refer the correspondence from Mr Hill and Mr Morris to the relevant staff for consideration and a response back to the Board.

David Cartwright/Bridget Williams                                                                                                                       Carried

 

8.   Dakota Park - Proposed Road Name

 

Community Board Resolved FWHB/2018/00013 (Original Staff Recommendation accepted without change)

Part C

The Fendalton-Waimairi-Harewood Community Board resolved to approve the following private road name:

1.         Dakota Park (RMA/2017/1680) – 303R Russley Road

·        Rapide Way

 

Sam MacDonald/Shirish Paranjape                                                                                                                      Carried

 

 

9.   Fendalton-Waimairi-Harewood 2017-18 Youth Development Fund - Applications - Tegan Celeste Duffy (New Zealand and Australian Athletic Championships), Korfball New Zealand (Korfball Under 17 World Cup), St Thomas Canterbury College (National 3 x 3 Schools Basketball Tournament), Kahurangi Te Oho Mauri Nixon, Billie Arapera Nuku (Under 13 National Maori Netball Tournament)

 

Community Board Resolved FWHB/2018/00014 (Original Staff Recommendation accepted without change)

Part C

The Fendalton-Waimairi-Harewood Community Board resolved to:

1.         Approve the making of a grant of $250 from its 2017-18 Youth Development Fund to
Tegan Celeste Duffy towards competing at the New Zealand and Australian Athletic Championships from 9 to 18 March 2018.

2.         Approve the making of a grant of $1,200 from its 2017-18 Youth Development Fund to Korfball New Zealand towards expenses for Rallen Lazo, Michelle Tapp and Ellie Jung to compete at the Korfball Under 17 World Cup in the Netherlands from 23 to 24 June 2018.

3.         Approve the making of a grant of $300 from its 2017-18 Youth Development Fund to
St Thomas Canterbury College towards expenses for Mitchell Langley and
Kobe Northmore to compete at the
National 3 x 3 Schools Basketball Tournament in Tauranga from 20 to 24 March 2018.

4.         Approve the making of a grant of $150 from its 2017-18 Youth Development Fund to Kahurangi Te Oho Mauri Nixon towards competing at the Under 13 National Maori Netball Tournament in Gisborne from 30 March to 2 April 2018.

5.         Approve the making of a grant of $150 from its 2017-18 Youth Development Fund to
Billie Arapera Nuku towards competing at the Under 13 National Maori Netball Tournament in Gisborne from 30 March to 2 April 2018.

Jamie Gough/Shirish Paranjape                                                                                                                            Carried

 

10. Fendalton-Waimairi-Harewood Community Board Area Report - February 2018

 

Community Board Resolved FWHB/2018/00015 (Original Staff Recommendation accepted without change)

Part B

The Fendalton-Waimairi-Harewood Community Board decided to:

1.         Receive the Fendalton-Waimairi-Harewood Community Board Area Report for February 2018.

David Cartwright/Shirish Paranjape                                                                                                                     Carried

 

 

11. Elected Members’ Information Exchange

Part B

Board members exchanged information on matters of current interest including:

11.1    Burnside Park – 2017 vandalism conviction

11.2    Christchurch 360 Trail – noting that a Seminar is to be arranged on this topic

 

   

Meeting concluded at 5.38pm

 

CONFIRMED THIS 12TH DAY OF MARCH 2018

 

 

David Cartwright

Chairperson

 


Fendalton-Waimairi-Harewood Community Board

12 March 2018

 

 

7.        Correspondence

Reference:

18/199216

Presenter(s):

Margaret Henderson, Community Board Adviser

 

 

1.   Purpose of Report

 

No correspondence had been received at the time the agenda was prepared.

 

2.   Staff Recommendations

That the Fendalton-Waimairi-Harewood Community Board:

1.         Receive the information in the correspondence report dated 12 March 2018

 

 

 

Attachments

There are no attachments to this report.

  


Fendalton-Waimairi-Harewood Community Board

12 March 2018

 

 

8.        Holly Road, St Albans - Proposed P120 Parking Restrictions

Reference:

18/202394

Contact:

Barry Hayes

barry.hayes@ccc.govt.nz

03 941 8950

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Fendalton-Waimairi-Harewood Community Board to approve the provision of P120 parking restrictions on the northwest side of Holly Road in accordance with Attachment A.

1.2       The site is located within the road network as shown in Attachment B.

1.3       Holly Road sits on the Boundary between the Linwood-Central-Heathcote and the Fendalton-Waimairi-Harewood Community Boards. At its meeting on 29 January 2018 the Linwood-Central-Heathcote Community Board resolved to adopt the parking restriction on the southeast side of Holly Road as shown in Attachment A.

Origin of Report

1.4       This report was staff generated in response to a request from a local resident situated on the western end Holly Road.

1.5       These measures have been requested to provide short stay parking opportunities for visitors at this location and retain overnight long stay parking for residents.

2.   Significance

2.1       The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by assessment of the magnitude of the problem and the number of properties affected by the preferred option.

2.1.2   The community engagement and consultation outlined in this report reflect the assessment.

 

3.   Staff Recommendations 

That the Fendalton-Waimairi-Harewood Community Board:

1.         Note that the Linwood-Central-Heathcote has approved that the parking of vehicles be restricted to 120 minutes on the south east side of Holly Road commencing at a point 44 metres north east of its intersection with Papanui Road and extending in a north easterly direction for a distance of 12 metres.

2.         Approve that the parking of vehicles be restricted to 120 minutes on the north west side of Holly Road commencing at a point 44 metres north east of its intersection with Papanui Road and extending in a north easterly direction for a distance of 12 metres.

 

4.   Key Points

4.1       This report supports the Council's Long Term Plan (2015 - 2025):

4.1.1   Activity: Parking

·     Level of Service: 10.3.8 Optimise operational performance

4.2       The following feasible options have been considered:

·     Option 1 – Option 1 – Provide P120 restrictions (preferred option)

·     Option 2 – Do nothing.

4.3       Option Summary - Advantages and Disadvantages (Preferred Option)

4.3.1   The advantages of this option include:

·     Provides increased parking opportunity for visitors to local residents

·     Provides on-street opportunities for deliveries to local residents.

4.3.2   The disadvantages of this option include:

·     None identified.

 

5.   Context/Background

5.1       A local resident on Holly Road expressed concern that there was significant pressure for on-street parking at this location. For the majority of the day, the street is claimed to be parked by workers and that there are rare opportunities for visitors to park here. The resident indicated that she had already spoken with neighbours on the street who shared the same concern.

5.2       Holly Road is located close to Papanui Road and situated close to several motels. At present the street has unrestricted parking on both sides, with no stopping restrictions located close to the intersection with Papanui Road. 

5.3       Staff visited the site at different times of the day and agree with the intensity of parking demands. The majority of the local properties do have off-street parking, though typically have one or two parking spaces, thus requiring visitors to park elsewhere.

5.4       Consequently a request for daytime short stay opportunities has been made. The problem has been confirmed to be between Monday and Friday only, which suggests that the main demands are by daytime workers.

5.5       In accordance with the local request, the proposal restricts the equivalent of four parking spaces. These have been located centrally along this particular block and divided into two discrete sections on opposite sides, for the convenience of all the residents on this block.

5.6       The installation of the 120 minute restrictions at this location will provide short stay opportunities and retain longer stay parking between 6pm and 8am, together with unrestricted weekend parking. 


 

6.   Option 1 – Provide P120 restrictions (preferred)

Option Description

6.1       Provide P120 restrictions on the west side of part of Holly Road in accordance with Attachment A.

Significance

6.2       The level of significance of this option is low and is consistent with section 2 of this report.

Impact on Mana Whenua

6.3       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

6.4       Letters of consultation with a site plan have been issued to the tenants and property owners at 1-14 Holly Road and 76-88 Papanui Road.

6.5       Three letters in support were received, including the Casino Court Motor Lodge, and one letter in opposition.  Staff responded to explain that the proposal was intended to be ‘resident friendly’, including the fact that residents may park legally all day on public holidays, all weekend and between 4pm to 9.59am Monday to Friday.

6.6       The resident was invited to give a deputation to the community board.  No further response was received nor was a deputation requested at the Linwood Central Heathcote Board meeting.

6.7       Whilst there has been one objection, staff consider that the community response is generally in support of the proposal.

Alignment with Council Plans and Policies

6.8       This option is consistent with Council’s Plans and Policies

Financial Implications

6.9       Cost of Implementation - $700 to provide four signs and sign posts.

6.10    Maintenance / Ongoing Costs – covered under the area maintenance contract and the effect will be minimal to the overall asset.

6.11    Funding source – Traffic Operations budget.

Legal Implications

6.12    Part 1, clause 5 of the Christchurch City Council Traffic and Parking Bylaw 2017 provides Council with the authority to install parking restrictions by resolution.

6.13    The Fendalton-Waimairi-Harewood Community Board has delegated authority from the Council to exercise the delegations as set out in the Register of Delegations. The list of delegations for the Fendalton-Waimairi-Harewood Community Board includes the resolution of stopping restrictions and traffic control devices.

6.14    The installations of any sign and/or road markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.

Risks and Mitigations

6.15    Not applicable.

Implementation

6.16    Implementation dependencies - Linwood-Central-Heathcote board approval.

6.17    Implementation timeframe – approximately 6 weeks once the area contractor receives the request.

Option Summary - Advantages and Disadvantages

6.18    The advantages of this option include:

·   Provides increased parking opportunity for visitors to local properties

·   Provides opportunities for deliveries to residents properties

6.19    The disadvantages of this option include:

·   Results in long stay parking occurring  elsewhere

7.   Option 2 – Do Nothing

Option Description

7.1       Retain the existing unrestricted parking

Significance

7.2       The level of significance of this option is low and is consistent with section 2 of this report

Impact on Mana Whenua

7.3       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

7.4       This option is inconsistent with the request for introducing short stay restrictions matching the requirements of local residents.

Alignment with Council Plans and Policies

7.5       This option is consistent with Council’s Plans and Policies.

Financial Implications

7.6       Cost of Implementation - $0.

7.7       Maintenance / Ongoing Costs - $0.

7.8       Funding source – not applicable.

Legal Implications

7.9       Not applicable.

Risks and Mitigations  

7.10    Not applicable.

Implementation

7.11    Implementation dependencies - not applicable.

7.12    Implementation timeframe – not applicable.

Option Summary - Advantages and Disadvantages

7.13    The advantages of this option include:

·   None identified.

7.14    The disadvantages of this option include:

·   Does not support the operational needs of local residents.

 

Attachments

No.

Title

Page

a

8 Holly Rd site plan

2

b

8 Holly Rd location plan

2

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Barry Hayes - Traffic Engineer

Approved By

Ryan Rolston - Team Leader Traffic Operations

Steffan Thomas - Manager Operations (Transport)

  


Fendalton-Waimairi-Harewood Community Board

12 March 2018

 

PDF Creator


Fendalton-Waimairi-Harewood Community Board

12 March 2018

 

PDF Creator


Fendalton-Waimairi-Harewood Community Board

12 March 2018

 

 

9.        Fendalton-Waimairi-Harewood 2017-18 Youth Development Fund - Application - Rhys Dunsmuire

Reference:

18/159079

Presenter(s):

Maryanne Lomax, Community Development Adviser

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Fendalton-Waimairi-Harewood Community Board to consider an application received for the Board's 2017-18 Youth Development Fund.

1.2       There is currently $800 remaining in this fund.

Origin of Report

1.3       This report is staff generated as a result of an application being received.

2.   Significance

2.1       The decision(s) in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the number of people affected and/or with an interest.

2.1.2   Due to the assessment of low significance, no further community engagement and consultation is required.

3.   Staff Recommendations

That the Fendalton-Waimairi-Harewood Community Board:

1.         Approves a grant of $500 from its 2017-18 Youth Development Fund to Rhys Dunsmuire towards participating in the Christchurch Boys' High School Europe Art Tour from 9 April to
2 May 2018.

2.         Approves the transfer of $3,000 from the Board's 2017-18 Discretionary Response Fund to the Fendalton-Waimairi-Harewood 2017-18 Youth Development Fund.

 

4.   Applicant 1 - Rhys Dunsmuire

4.1       Rhys is a 16 year old student from Russley.

4.2       He is seeking funding support from the Board to participate in the Christchurch Boys' High School Europe Art Tour from 9 April to 2 May 2018.

4.3       The tour will include visits to the cities of Barcelona, Rome, Florence, Venice, Paris and London.

4.4       The students will be visiting galleries, museums and churches to see key works of art from pre-renaissance through to contemporary works.  This tour will provide an excellent opportunity for art students, art historians and students interested in understanding more about how European culture has helped shape the world we live in.

4.5       Rhys is in Year 12 at Christchurch Boys' High School.  Last year he gained Level 1 NCEA achieved with merit.  His subjects for this year include Photography, French, English, Printmaking, Statistics and Physical Education.

4.6       Rhys also plays the electric guitar for a local youth band and plays football for the Christchurch Boys' High School football club.  He is also a member of the St Christopher's Youth Group in Avonhead.

4.7       Rhys is excited about the trip as he will get to experience many different cultures, learn about art, artists, and their methods.  He will also get to see famous art works and buildings and learn about the people and reasoning behind them.

4.8       Rhys and his parents are part of the fundraising group for this trip.  They have been undertaking a variety of activities including a Casino Quiz Night, selling Hellers Bacon and other raffles. Rhys has also recently started a job as a futsal referee at Action Indoor Sports and is currently looking for other work to contribute towards the trip.

4.9       The following table provides a breakdown of the costs for each student:

EXPENSES

Cost ($)

Tour cost (flights, accommodation, transport and entry into most galleries and museums)

9,525

Additional school costs

335

 

 

                                                                                                 Total

$9,860

 

4.10    This is the first time the applicant has applied for funding.

 

Attachments

There are no attachments to this report.

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Maryanne Lomax - Community Development Advisor

Approved By

Matthew McLintock - Manager Community Governance, Fendalton-Waimairi-Harewood

   


Fendalton-Waimairi-Harewood Community Board

12 March 2018

 

 

10.  Elected Members’ Information Exchange

 

This item provides an opportunity for Board Members to update each other on recent events and/or issues of relevance and interest to the Board.