Christchurch City Council

Minutes

 

 

Date:                                     Thursday 8 March 2018

Time:                                    1.02pm

Venue:                                 Council Chambers, Civic Offices,
53 Hereford Street, Christchurch

 

 

Present

Chairperson

Members

Deputy Mayor Andrew Turner

Councillor Vicki Buck

Councillor Jimmy Chen

Councillor Phil Clearwater

Councillor Pauline Cotter

Councillor Mike Davidson

Councillor David East

Councillor Anne Galloway

Councillor Jamie Gough

Councillor Yani Johanson

Councillor Aaron Keown

Councillor Glenn Livingstone

Councillor Raf Manji

Councillor Tim Scandrett

Councillor Deon Swiggs

Councillor Sara Templeton

 

 

8 March 2018

 

 

 

Principal Advisor

Dr Karleen Edwards

Chief Executive

Tel: 941 8554

 

Jo Daly

Council Secretary

941 8581

jo.daly@ccc.govt.nz

www.ccc.govt.nz

Watch Council meetings live on the web:
http://councillive.ccc.govt.nz/live-stream

 


Council

08 March 2018

 

  

The Chief Executive opened the meeting and invited the Council to elect a Chairperson for the meeting until the arrival of the Deputy Mayor. Councillor Buck was nominated to Chair the meeting.

 

Election of a Chair

 

Council Resolved CNCL/2018/00020

It was resolved on the motion of Councillor Galloway, seconded by Councillor Clearwater that Councillor Buck be appointed Chairperson of the Council meeting until the arrival of the Deputy Mayor.

Councillor Galloway/Councillor Clearwater                                                                                                      Carried

 

Councillor Buck assumed the Chair.

 

The agenda was dealt with in the following order.

1.   Apologies

Council Resolved CNCL/2018/00021

That the apology from Mayor Dalziel be accepted and that the apology for lateness from Deputy Mayor Turner and Councillor Manji be accepted.

Councillor Davidson/Councillor Templeton                                                                                                      Carried

2.   Declarations of Interest

There were no declarations of interest recorded.

3.   Public Participation

3.1     Public Forum

3.1.1   Kate Sheppard Memorial Trust

Judith Sutherland, Chair of the Kate Sheppard Memorial Trust, Katie Ellis and Grace von Huben presented to the Council. The presentation covered the work of the Trust and fund raising plans, and poems written by Katie and Grace.

 

Councillor Manji joined the meeting at 1.06pm.

3.2     Deputations by Appointment

3.2.1   Barbara Price

Barbara Price presented to the Council regarding item 13: Christchurch School of Gymnastics relocation on QEII Park – building site remediation.

 


 

13. Christchurch School of Gymnastics relocation on QEII Park - building site remediation

 

Council Resolved CNCL/2018/00022

That the Council:

1.         Approve the allocation of a $900,000 grant to the Christchurch School of Gymnastics to contribute to the costs of the site remediation component of their facility re building project on QEII Park.

2.         Approve that these funds are allocated from the proceeds of the sale of a portion of QEII Park to the Ministry of Education.

Councillor East/Councillor Livingstone                                                                                                                Carried

 

4.   Presentation of Petitions

There was no presentation of petitions.

28. Resolution to Include Supplementary Reports

 

Council Resolved CNCL/2018/00023

That the reports be received and considered at the Council meeting on Thursday, 8 March 2018.

29.       Changes to LTP 2018 Consultation Document

Councillor Scandrett/Councillor Clearwater                                                                                                     Carried

 


 

5.   Social, Community Development and Housing Committee Minutes - 31 January 2018

 

Council Resolved CNCL/2018/00024

That the Council receives the Minutes from the Social, Community Development and Housing Committee meeting held 31 January 2018.

 

AND

 

That the Council receives the Minutes from the Finance and Performance Committee meeting held 31 January 2018.

 

AND

 

That the Council confirm the Minutes from the Audit and Risk Management Committee meeting held 13 February 2018.

 

AND

 

That the Council receives the Minutes from the Regulatory Performance Committee meeting held 7 February 2018.

 

AND

 

That the Council receives the Minutes from the Innovation and Sustainable Development Committee meeting held 7 February 2018.

Councillor Swiggs/Councillor Cotter                                                                                                                     Carried

 

8.   Finance and Performance Committee Minutes - 31 January 2018

 

Council Decision

Refer to item 5.

 

10. Audit and Risk Management Committee Minutes - 13 February 2018

 

Council Decision

Refer to item 5.

 

11. Regulatory Performance Committee Minutes - 7 February 2018

 

Council Decision

Refer to item 5.

 

 

12. Innovation and Sustainable Development Committee Minutes - 7 February 2018

 

Council Decision

Refer to item 5.

 

Report from Finance and Performance Committee - 31 January 2018

6.   Corporate Finance Report for the period ending 31 December 2017

 

Council Resolved CNCL/2018/00025

That the Council:

1.         Receives the information in the report.

Councillor Manji/Councillor Gough                                                                                                                      Carried

 

Report from Finance and Performance Committee - 31 January 2018

7.   Financial Performance report for the six months to 31 December 2017

 

The Council requested a report on the Capital Endowment Fund to the next meeting of the Finance and Performance Committee.

 

 

Council Resolved CNCL/2018/00026

That the Council:

1.         Receives the information in the report.

Councillor Manji/Councillor Gough                                                                                                                      Carried

 

Councillor Gough was absent from the meeting from 1.39pm to 1.44pm for consideration and decision on item 9.


 

Report from Audit and Risk Management Committee - 13 February 2018

9.   Approval of Protected Disclosures Policy

 

Council Resolved CNCL/2018/00027

That the Council:

1.         Approve the new Protected Disclosures Policy attached to this report.

2.         Amend the wording, and Council officers to whom delegations under the Protected Disclosures Act 2000 are made, as follows:

 

Protected Disclosures Act 2000

 

 

Section

Delegation

CEO

Protected Disclosures Officer

All

All of its responsibilities, duties, and powers under this Act (to be exercised in accordance with the procedures in Council’s Protected Disclosures policy), except the power to adopt the internal procedures (Policy) under section 11.

 

ü

ü

 

Councillor Manji/Councillor East                                                                                                                             Carried

 

14. 2017/18 Metropolitan Discretionary Response Fund

 

The Council requested information on the budgetary advice services available across Christchurch.

 

Council Resolved CNCL/2018/00028

That the Council:

1.         Approves a grant of $25,000 from the 2017/18 Metropolitan Discretionary Response Fund to WORD Christchurch towards wages and administration costs.

Councillor Clearwater/Councillor Livingstone                                                                                                  Carried

 

 

That the Council:

             Approves a grant of $25, 000 from the 2017/18 Metropolitan Discretionary Response Fund to Kingdom Resources Ltd towards Better Living, More Hope for rent and wages.

Councillor Clearwater/Councillor Livingstone                                                                                                         Lost

 

 

Council Resolved CNCL/2018/00029

That the Council:

2.         Approves a grant of $20,000 from the 2017/18 Metropolitan Discretionary Response Fund to Kingdom Resources Ltd towards Better Living, More Hope for rent and wages.

Councillor Templeton/Councillor Keown                                                                                                           Carried

 

Councillor Scandrett declared an interest in item 29. and left the meeting at 2.06pm.

29. Changes to LTP 2018 Consultation Document

 

The Council noted that additional information relating to the funding of ChristchurchNZ will be available on the Council website and associated documents.

 

 

Council Resolved CNCL/2018/00030

That the Council:

1.         Confirms the authority of the Deputy Mayor and Chief Executive to sign an updated letter of representation to Audit NZ (Appendix A).

2.         Receives the updated Auditor-General’s report issued under s.93C(4) of the Local Government Act (LGA) 2002 (Appendix B).

3.         Adopts the amended Consultation Document (Appendix C) for consultation, including the Auditor-General’s report.

Councillor Manji/Councillor Davidson                                                                                                                 Carried

Councillors Keown and Swiggs requested their votes against the resolutions be recorded.

Councillor Scandrett declared an interest in this item.

 

15. Resolution to Exclude the Public

 

Council Resolved CNCL/2018/00031

That Darren Burden, Chief Executive of Vbase remains after the public have been excluded for Item 17. Vbase Letter of Expectations 2018/19 of the public excluded agenda as he has knowledge that is relevant to that item and will assist the Council.

AND

That at 2.34pm the resolution to exclude the public set out on pages 86 to 89 of the agenda be adopted.

Councillor Buck/Councillor Davidson                                                                                                                     Carried

 

The public were re-admitted to the meeting at 3.24pm.

 

   

Meeting concluded at 3.24pm.

 

CONFIRMED THIS 22ND DAY OF MARCH 2018

 

Mayor Lianne Dalziel

Chairperson