Banks Peninsula Community Board

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Banks Peninsula Community Board will be held on:

 

Date:                                     Monday 12 March 2018

Time:                                    10am

Venue:                                 Lyttelton Community Boardroom,
25 Canterbury Street, Lyttelton

 

 

Membership

Deputy (Acting) Chairperson

Members

Pam Richardson

Felix Dawson

Janis Haley

John McLister

Jed O'Donoghue

Tori Peden

Andrew Turner

 

 

7 March 2018

 

 

 

 

 

Joan Blatchford

Manager Community Governance, Banks Peninsula/Lyttelton

941 5643

joan.blatchford@ccc.govt.nz

 

Penelope Goldstone

Manager Community Governance, Banks Peninsula/Akaroa

941 5689

penelope.goldstone@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
https://www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Banks Peninsula Community Board

12 March 2018

 

 

 


Banks Peninsula Community Board

12 March 2018

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

TABLE OF CONTENTS

 

Mihi/Karakia Timatanga.................................................................................................................... 4 

C       1.       Apologies.......................................................................................................................... 4

B       2.       Declarations of Interest................................................................................................... 4

C       3.       Confirmation of Previous Minutes................................................................................. 4

B       4.       Public Forum.................................................................................................................... 4

B       5.       Deputations by Appointment........................................................................................ 4

B       6.       Presentation of Petitions................................................................................................ 4 

B       7.       Correspondence............................................................................................................. 13

B       8.       Reserve Management Committee................................................................................ 15  

Joint Meeting - Spreydon-Cashmere and Banks Peninsula Community Board

C       9.       Joint Meeting - Spreydon-Cashmere and Banks Peninsula Community Boards Minutes - 2 March 2018.................................................................................................................. 19

STAFF REPORTS

C       10.     Election of a Chairperson.............................................................................................. 27

B       11.     Banks Peninsula Community Board Area Report....................................................... 31

B       12.     Elected Members’ Information Exchange.................................................................... 59

Karakia Whakamutunga

 

 


Banks Peninsula Community Board

12 March 2018

 

 

Mihi/Karakia Timatanga 

1.   Apologies

At the close of the agenda no apologies had been received.

 

2.   Declarations of Interest

Members are reminded of the need to be vigilant and to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

 

3.   Confirmation of Previous Minutes

That the minutes of the Banks Peninsula Community Board meeting held on Monday, 26 February 2018  be confirmed (refer page 5).

 

4.   Public Forum

A period of up to 30 minutes is available for people to speak for up to five minutes on any issue that is not the subject of a separate hearings process.

It is intended that the public forum session will be held at this point in the meeting.

 

5.   Deputations by Appointment

Deputations may be heard on a matter or matters covered by a report on this agenda and approved by the Chairperson.

There were no deputations by appointment at the time the agenda was prepared. 

 

6.   Presentation of Petitions

There were no petitions received at the time the agenda was prepared.  


Banks Peninsula Community Board

12 March 2018

 

 

 

Banks Peninsula Community Board

Open Minutes

 

 

Date:                                     Monday 26 February 2018

Time:                                    10am

Venue:                                 Akaroa Sports Complex, Akaroa Recreation Ground,
28 Rue Jolie, Akaroa

 

 

Present

Deputy (Acting) Chairperson

Members

Pam Richardson

Felix Dawson

Janis Haley

John McLister

Jed O'Donoghue

Tori Peden

Andrew Turner

 

 

26 February 2018

 

 

 

 

 

Joan Blatchford

Manager Community Governance, Banks Peninsula/Lyttelton

941 5643

joan.blatchford@ccc.govt.nz

 

Penelope Goldstone

Manager Community Governance, Banks Peninsula/Akaroa

941 5689

Penelope.Goldstone@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

Mihi/Karakia Timatanga: Peter Ramsden – Te Rūnanga O Koukourārata 

 

The agenda was dealt with in the following order.

1.   Apologies

Part C

An apology was accepted from John McLister for late arrival.

2.   Declarations of Interest

Part B

Janis Haley declared an interest in Item 7 (1) and took no part in the discussion thereon.

3.   Confirmation of Previous Minutes

Part C

Community Board Resolved BKCB/2018/00001

Community Board Decision

That the minutes of the Banks Peninsula Community Board meeting held on Monday, 12 February 2018 be confirmed.

Tori Peden/Janis Haley                                                                                                                                             Carried

4.   Public Forum

Part B

The following Public Forum presentations were received.

 

4.1       Suky Thompson - L'Aube Hill track

Suky Thompson addressed the Board, and provided a PowerPoint presentation with pictures, regarding the recent closure of the L’Aube Hill track.

The Board agreed to pass the following questions, raised during the presentation, to staff and request information on what process is involved for the closure of a track and subsequent advice to the public and the Board that it has been closed:

-      What consideration was given to usage of the track?

-      Was the (Rod Donald) Trust or Visitor Centre informed that the track was closed?

-      Why was the track closed rather than repaired?

-      Why was it necessary to erect barriers of the size used?

-      Who is responsible for decisions about the track?

-      How much did the barriers cost, compared to the cost of repairing the track?

-      Will the track re-open, and if so when?

 

             John McLister arrived to the meeting at 10:15 am.

 

4.2       Comte de Paris Group - Linda Sunderland

Linda Sunderland spoke to the Board, and provided a PowerPoint presentation with pictures, regarding improvements that the Comte de Paris Group wished to carry out in the Catholic and Dissenters Cemeteries in Akaroa.

The Board agreed to pass all of the presented material to staff and asked staff to provide an update to the next Board meeting regarding the following:

-      What agreements have been made with the Comte de Paris Group?

-      What is the current situation surrounding plans for the cemeteries?

-      Any way the Board could assist to progress this matter?

-      What funds are currently provided through the Annual Plan for the cemeteries?

 

4.3       Okains Bay Reserve Management Committee

Peter Thelning, Richard Boleyn, and Ricki Lewis from the Okains Bay Reserve Management Committee (RMC) spoke to the Board about a proposal for a new hall in Okains Bay, using funds raised from the Okains Bay Camping Ground.  Concept plans for the hall were presented.

Based on the information presented, the Board requested that the RMC provide a detailed cost for the project and how it was intended to fund that, so it could be included in the Boards Long Term Plan discussions if appropriate.

The Board requested a briefing from staff regarding the income from the Okains Bay Camping Ground and why there was a reported operational loss.

The Board requested that staff provide guidance to the Okains Bay RMC regarding how to seek external funding, possibly using the Bridling’s Flat Community Centre as an example.

 

4.4       Akaroa Fishermen's Association - John Wright

John Wright addressed the Board on behalf of the Fishermen’s Association regarding unlicensed structures on the Akaroa Wharf.  He expressed the Associations frustration that it had not received any information regarding removal of the structures, and that the structures still remained in place.

The Board noted its disappointment that this issue still remained unresolved several months after action had been requested.

The Board requested that this matter be brought to the attention of the Chief Executive, and a report requested on what action had been taken to remove the unlicensed structures from the Akaroa Wharf.

It was suggested to the Fishermen’s Association that it could write to the Chief Executive if it was dissatisfied at progress on this issue.

 

 

 

 

4.5       Victoria Andrews

Victoria Andrews addressed the Board on the unlicensed structures on the Akaroa Wharf and asked why they had not been removed.  (Refer Item 4.4)

Victoria Andrews also addressed the Board on her concerns about freedom camping in Akaroa.  She presented a PowerPoint with numerous photos of freedom camping activities, for Board members information.

 

4.6       Liz Mars - (Howard Wilson)

Liz Mars spoke on behalf of Dr Howard Wilson who provided a written statement on freedom camping in Akaroa, in which he highlighted his concerns about threats to public health from some of the side effects of freedom camping – e.g. defecating and urinating in public places.

 

4.7       Geoff Maxwell

Geoff Maxwell spoke to the Board about freedom camping issues in Akaroa, including the effects he had observed on residential areas where freedom camping was currently allowed, and the overall impact that freedom camping was having on the public amenity values of the town.

 

4.8       Akaroa District Promotions – Darin Rainbird

Darin Rainbird spoke to the Board on behalf of Akaroa District Promotions (ADP) about freedom camping in Akaroa.  He acknowledged that there were concerns about the current freedom camping activities in the town and that ADP wanted  freedom camping controlled, but with minimal impact on local businesses, which needed the tourism trade.

 

4.9       Anita Osborne – New Zealand Police, Akaroa

Anita Osborne, Senior Constable, from the Akaroa was invited to speak to the Board about any impacts she had observed from freedom camping activities.  She favoured a review of where freedom campers were allowed to park in the town and noted she had never observed a fake self-contained sticker.

 

Suspension of Standing Orders

Community Board Resolved BKCB/2018/00002

Part B

That the Banks Peninsula Community Board suspends Standing Order 11 to enable discussion to take place on the freedom camping issues raised in the public forum.

Andrew Turner/Felix Dawson                                                                                                                                Carried

 

Akaroa Freedom Camping Issues Discussion

The Community Board had a discussion regarding freedom camping issues in Akaroa.  The Board posed questions to staff regarding freedom camping, including compliance with the Certified Self Contained criteria, appropriate signage, the time needed for a bylaw amendment, use of temporary prohibited area bans and engagement with the business and residential communities. 
The Board also discussed enforcement and the possible need for additional funding to allow 7 day a week enforcement.

 

Reinstatement of Standing Orders

Community Board Resolved BKCB/2018/00003

Part B

That the Banks Peninsula Community Board reinstate Standing Order 11.

Janis Haley/Jed O'Donoghue                                                                                                                                  Carried

5.   Deputations by Appointment

Part B

There were no deputations by appointment.

6.   Presentation of Petitions

Part B

There was no presentation of petitions.  

7.   Correspondence

 

Staff Recommendations

That the Banks Peninsula Community Board:

1.         Receive the information in the correspondence report dated 26 February 2018.

 

Community Board Resolved BKCB/2018/00004

Part B

That the Banks Peninsula Community Board:

1.         Receive the information in the correspondence report dated 26 February 2018.

2.         Consider the issues raised by Marie Haley when considering other  freedom camping related issues.

3.         Request that staff forward the correspondence from Sara Bellamy to the Le Bons Bay Reserve Management Committee for comment.

Andrew Turner/Felix Dawson                                                                                                                                Carried

 

8.   Reserve Management Committee

 

Community Board Resolved BKCB/2018/00005

Staff Recommendation adopted without change

Part B

That the Banks Peninsula Community Board:

1.                  Receive the minutes of the following Reserve Management Committee meetings:

·     Lyttelton Reserves Management Committee Minutes 11 December 2017

·     Allandale Reserve Management Committee Minutes 20 December 2017

·     Duvauchelle Reserves Management Committee Minutes 15 January 2018

·     Cass Bay Reserve Management Committee Minutes 1 February 2018

Andrew Turner/John McLister                                                                                                                              Carried

 

 

8.1       Allandale Reserve Management Committee Minutes

Based on the information presented in the Allandale Reserve Management Committee Minutes, the Board requested that staff provide an update regarding the delayed compliance approvals for the Allandale Community Hall. 

 

9.   Okains Bay Water Supply Options

 

Board Comment

The Board commented that the staff recommendation may be interpreted as stating that the potable water exemption for the Okains Bay Camping Ground would continue in perpetuity, but it was clarified that the current exemption is only in place until 30 June 2019.

 

Staff Recommendations 

That the Banks Peninsula Community Board:

1.         Receive the Okains Bay Water Supply Options report.

2.         Make a submission on the draft Long Term Plan that the Council builds a new water supply scheme for Okains Bay so that it meets the Drinking Water Standards for New Zealand

3.         Notes that the Council as operator of the camp ground has been treated as exempt from having to provide a potable water supply, under the Camping-Grounds Regulations 1985, and it is expected that such an exemption can be granted until such time as a potable supply is provided.

 

Community Board Resolved BKCB/2018/00006

Part C

That the Banks Peninsula Community Board:

1.         Receive the Okains Bay Water Supply Options report.

2.         Make a submission on the draft Long Term Plan that the Council builds a new water supply scheme for Okains Bay so that it meets the Drinking Water Standards for New Zealand

3.         Notes that the Council as operator of the camp ground has been treated as exempt from having to provide a potable water supply, under the Camping-Grounds Regulations 1985. It is noted that whilst an exemption is currently in place until 30 June 2019, there is no expectation that a further exemption will be granted.

Janis Haley/Tori Peden                                                                                                                                             Carried

 

 

 

10. Elected Members’ Information Exchange

Part B

The following information was exchanged by elected members.

 

 

10.1    Akaroa Freedom Camping

Elected members continued their discussion regarding Akaroa Freedom Camping issues, including discussion on freedom camping issues in other parts of Banks Peninsula.

Community Board Resolved BKCB/2018/00008

Part B

That the Banks Peninsula Community Board:

1.         Request that the following information be presented at the Banks Peninsula Community Board meeting on 12 March 2018:

a.    A timeline for making an amendment to the Freedom Camping Bylaw to address the issues that have arisen in Akaroa, with a view to bringing in any changes by 1 December 2018 and, information on the process for introducing temporary prohibited areas in the interim, if the bylaw cannot be amended in that time.

b.    Information on what is required to allow effective 7 day a week enforcement of freedom camping in Akaroa, including additional funding if required through the Long Term Plan.

c.     Information from staff on the compliance with the Certified Self Contained criteria from the Freedom Camping Bylaw.

d.    Information from staff on signage and public information regarding Freedom Camping restrictions. 

e.    Information on how freedom campers use of parking spaces, in particular at Stoddart Point in Diamond Harbour, could be regulated.

Andrew Turner/Jed O'Donoghue                                                                                                                         Carried

 

10.2    Commercial Signage in Akaroa

Part B

The Board requested that staff provide an update on when enforcement action will be taken in regard to non-compliant signage in Akaroa, particularly on the main street.

 

10.3    Management Plan for Tourism in Akaroa

Part B

It was noted that there are multiple issues with tourism in Akaroa including freedom camping, cruise ship visits and the lack of appropriate infrastructure and facilities.

 

The Board requested that staff prioritise the actions in the Banks Peninsula Community Board Plan relating to the development of a Banks Peninsula Visitor Plan.

 

Karakia Whakamutunga: John McLister

Meeting concluded at 12:17pm.

 

CONFIRMED THIS 26th DAY OF FEBRUARY 2018

PAM RICHARDSON

DEPUTY Chairperson

 

 


Banks Peninsula Community Board

12 March 2018

 

 

7.        Correspondence

Reference:

18/181089

Presenter(s):

Liz Carter, Community Board Advisor

 

 

1.   Purpose of Report

Correspondence has been received from:

Name

Subject

Victoria Andrews

Comment on Council Subsidised Freedom Camping and the correct interpretation of the Freedom Camping Bylaw

 

2.   Staff Recommendations

That the Banks Peninsula Community Board:

1.         Receive the information in the correspondence report dated 12 March 2018

 

 

Attachments

No.

Title

Page

a

Victoria Andrews - Council Subsidised Freedom Camping and the Correct Interpretation of the Bylaw

14

 

 


Banks Peninsula Community Board

12 March 2018

 

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Banks Peninsula Community Board

12 March 2018

 

 

8.        Reserve Management Committee

Reference:

18/181169

Contact:

Liz Carter

liz.carter@ccc.govt.nz

941-5682

 

 

1.   Purpose of Report

1.1          The following Reserve Management Committee minutes have been received.  These minutes may still need to be confirmed by the Committees at their next meeting.

Stanley Park Reserve Management Committee Minutes - 8 February 2018

 

 

2.   Staff Recommendations

That the Banks Peninsula Community Board:

1.         Receive the minutes of the following Reserve Management Committee meetings:

·     Stanley Park Reserve Management Committee Minutes - 8 February 2018

 

Attachments

No.

Title

Page

a

Stanley Park Reserve Management Committee Minutes - 8 February 2018

16

 

 


Banks Peninsula Community Board

12 March 2018

 

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Banks Peninsula Community Board

12 March 2018

 

 

9.        Joint Meeting - Spreydon-Cashmere and Banks Peninsula Community Boards Minutes - 2 March 2018

Reference:

18/224202

Presenter(s):

Liz Carter – Community Board Adviser, Banks Peninsula

 

 

1.   Purpose of Report

The Joint Meeting - Spreydon-Cashmere and Banks Peninsula Community Boards held a joint meeting on 2 March 2018.  The Minutes recorded at that meeting are attached for confirmation.

 

2.   Recommendation to Banks Peninsula Community Board

That the minutes of the Joint Spreydon-Cashmere and Banks Peninsula Community Boards meeting held on 2 March 2018 be confirmed.

 

 

Attachments

No.

Title

Page

A

Minutes Joint Meeting - Spreydon-Cashmere and Banks Peninsula Community Boards - 2 March 2018

20

 

 

Signatories

Author

Liz Carter - Community Board Advisor

  


Banks Peninsula Community Board

12 March 2018

 

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Banks Peninsula Community Board

12 March 2018

 

 

10.    Election of a Chairperson

Reference:

18/200925

Presenter(s):

Jo Daly, Council Secretary

 

 

1.   Purpose of Report

1.1       The purpose of this report is to explain the process for the Banks Peninsula Community Board to elect its Chairperson and if required Deputy Chairperson, as required by the Local Government Act 2002. 

1.2       This report describes the alternative processes available, one of which must be adopted.

 

2.   Staff Recommendations

That the Banks Peninsula Community Board:

1.         Receive the information in the report.

2.         Adopt by resolution, which system of voting it will use to elect a Chairperson and Deputy Chairperson, that is System A or System B.

3.         Proceed to elect a Chairperson and Deputy Chairperson.

 

3.   Key Points

3.1       The Chairperson of the Banks Peninsula Community Board, Christine Wilson, resigned on 15 February 2018 as Chairperson and as a Board member.  Since that time the Deputy Chairperson Pam Richardson has been acting as the Chairperson whilst there has been a vacancy in the office. 

3.2       A by-election for a member to represent the Lyttelton Community Subdivision of the Banks Peninsula Community Board will be held on 16 May 2018. 

3.3       The Community Board may wish to consider electing a Chairperson and Deputy Chairperson now, or wait until the new member takes the declaration as a Board member.

Introduction

3.4       The provisions of Schedule 7 of the Local Government Act 2002 apply to community boards (with some minor exclusions), with necessary modifications as if the boards were local authorities.  Schedule 7 requires that each community board, at its first meeting, must elect one of its members to be its chairperson and another to be deputy chairperson.

3.5       The manner in which a community board is to elect these positions is prescribed in clause 25 of Schedule 7.  It provides that the community board must determine by resolution that the chairperson and deputy chairperson be elected or appointed by using one of the following systems of voting:

“System A –

(a)   requires that a person is elected or appointed if he or she receives the votes of a majority of the members of the local authority or committee present and voting; and

 


 

(b)   has the following characteristics:

(i)         there is a first round of voting for all candidates; and

(ii)        if no candidate is successful in that round there is a second round of voting from which the candidate with the fewest votes in the first round is excluded; and

(iii)       if no candidate is successful in the second round there is a third, and if necessary subsequent, round of voting from which, each time, the candidate with the fewest votes in the previous round is excluded; and

(iv)      in any round of voting, if 2 or more candidates tie for the lowest number of votes, the person excluded from the next round is resolved by lot.

System B –

 

(a)         requires that a person is elected or appointed if he or she receives more votes than any other candidate; and

(b)         has the following characteristics:

(i)        there is only 1 round of voting; and

(ii)       if 2 or more candidates tie for the most votes, the tie is resolved by lot”

3.6       In simpler terms, under System A a candidate is successful if he or she receives the votes of the majority of the members of the community board present and voting.  If no candidate is successful in the first round there is a second round of voting from which the candidate with the fewest votes in the first round is excluded.  If no candidate is successful in the second round there is a third and if necessary subsequent round of voting from which each time the candidate with the fewest number of votes in the previous round is excluded until a candidate is successful.  In any round of voting if two or more candidates tie for the lowest number of votes the person to be excluded from the next round is resolved by lot.

3.7       System B is first past the post except that a tie for the most votes is resolved by lot.

Practical application of clause 25

3.8       Each Community Board must first determine, by resolution, which system of voting it will use, that is System A or System B.

3.9       Nominations for the position of chairperson and deputy chairperson are called for.

3.10    If there is only one candidate then the community board may resolve that that person be elected.

3.11    If there is more than one candidate the community board must then put the matter to a vote according to the system it has adopted.  The community board members are then asked to vote on each candidate.

3.12    The following examples may be useful to illustrate two of the system:

System A

Example 1

Three nominations are received and upon the votes being counted the result is: A (4) B (2) C (1). In this case A is elected to the relevant position.

Example 2

Three nominations are received and upon the votes being counted the result is: A (3) B (3) C (1). In this case no candidate is successful so a second round of voting is held for candidates A and B. The lowest polling candidate, C, is excluded.

System B

Example 1

Three nominations are received and upon the votes being counted the result is: A (4) B (2) C (1). In this case A is elected to the relevant position.

Example 2

Three nominations are received and upon the votes being counted the result is: A (3) B (3) C (1). In this case a lot is held to determine who between A and B will be elected to the relevant position.

 

 

Attachments

No.

Title

Page

a

Sample Declaration by Community Board Chairperson

30

 

 

Signatories

Author

Jo Daly - Council Secretary

Approved By

Lester Wolfreys - Head of Community Support, Governance and Partnerships

Mary Richardson - General Manager Citizen and Community

  


Banks Peninsula Community Board

12 March 2018

 

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Banks Peninsula Community Board

12 March 2018

 

 

11.    Banks Peninsula Community Board Area Report

Reference:

18/113751

Presenter(s):

Penelope Goldstone and Joan Blatchford

 

 

1.   Purpose of Report

This report provides information on initiatives and issues current within the Community Board area, to provide the Board with a strategic overview and inform sound decision making.

2.   Staff Recommendations 

That the Banks Peninsula Community Board:

1.         Receive the Area Update for March 2018.

2.         Consider the following recommendations from the Akaroa Issues Working Party:

Akaroa Beach Grassed Area – that staff be asked to take urgent action to improve the safety of the grassed area at the Akaroa Beach, and that funding be sourced through the Long Term Plan to landscape the area, in consultation with Heritage staff.

Akaroa Beach – that the Board submit to the Long Term Plan to have responsibility for cleaning the Akaroa Beach included in a maintenance contract as it has been in the past.

Rubbish Bins – that the Board submit to the Long Term Plan for funding for a programme to replace unsuitable rubbish bins in Akaroa, and that a suitable design for new bins be approved by the Akaroa Design and Appearance Advisory Committee.

3.   Community Board Activities and Forward Planning

3.1       Memos/Information/Advice to the Board

3.1.1   Graffiti Incident Counts - by Suburb as at 31 January 2018 as attached (Attachment A).

3.1.2   French Farm Toilets – at its meeting on 30 October 2017 the Board requested an update on the future of the French Farm toilets, which were still currently serviced through two port-a-loos.  A memorandum in reply is attached from staff (Attachment B).

3.1.3   Le Bons Bay Toilets - at its meeting on 27 November 2017 the Board requested an update on the Maintenance and emptying requirements for the Le Bons Bay public toilet and advice on the status of the Beca Report recommendations for all the Banks Peninsula public toilets.  A memorandum in reply is attached from staff (Attachment C).

3.2       Board area Consultations/Engagement/Submission opportunities

3.2.1   Council Heritage Buildings Future Use - the Council is inviting applications from individuals, groups and organisations interested in using and/or helping to fund the restoration of 17 Council owned heritage facilities across the city and Banks Peninsula.

                           The buildings relevant to Banks Peninsula are:

-     Former Lyttelton Borough Council Stables

-     Kukupa Side School

-     Little River Coronation Library

-     Yew Cottage


More information on each of the buildings is available at www.ccc.govt.nz/heritagebuildingsThis webpage also provides details on how interested parties can register their interest via an application form.  For the local community buildings, a dedicated email address heritageapplications@ccc.govt.nz has been set up for any enquiries through the application page.

3.2.2   Environment Canterbury Long Term Plan – the Board has been sent information on the consultation for the Regional Council’s Draft Long Term Plan, which includes proposed changes to the public transport programme, including services to Banks Peninsula – see attached letter (Attachment D).

Staff are seeking information as to whether the Council is making a submission to the LTP so that the Board can have input if it wishes.

3.3       Annual Plan and Long Term Plan matters

3.3.1   The Board has been invited to a briefing on the Long Term Plan on 27th February and is working with staff to ensure that there will be opportunities for residents to let them know of the major issues in the area. This information along with priorities already identified will assist the Board as it puts together its formal submission on this matter.

3.4       Board Reporting

3.4.1   A Board newsletter was circulated earlier in February.

3.5       Requests for information from Board meeting on Newsline

3.5.1   Board members are asked to highlight items they wish to include on Newsline or in the Board’s newsletter or report to the Council.

 

4.   Community Board Plan – Update against Outcomes

Please see the attached Community Board Plan six-month progress report (Attachment E).

 

5.   Significant Council Projects in the Board Area

5.1       Strengthening Community Fund Projects

5.1.1   Nothing to report at this time.

5.2       Other partnerships with the community and organisations

5.2.1   Nothing to report.

5.3       Community Facilities (updates and future plans)

5.3.1   Nothing to report.

5.4       Infrastructure projects underway

5.4.1   Nothing to report.

5.5       Events Report back

5.5.1   Nothing to report.

 

6.   Significant Community Issues, Events and Projects in the Board Area

6.1       Community Service Awards

6.1.1   The 2018 Banks Peninsula Community Service Award nominations will be open from Friday March 16th through Thursday April 13th. The Awards take place every three years. Awards are presented at a ceremony hosted by the Community Board in June. The location of the awards ceremony alternates between an Akaroa/Wairewa venue and a Lyttelton/Mt Herbert venue. The last ceremony was held at Rāpaki Marae in the Lyttelton/Mount Herbert area. Therefore, it is recommended that this year’s ceremony be held in the Akaroa/Wairewa area.

         6.2          Akaroa Issues Working Party – Recommendations from 9 February 2018 meeting

                                      The Akaroa Issues Working Party met on Friday 9 February 2018 and made the following recommendations to the Board:

   Akaroa Beach Grassed Area – that staff be asked to take urgent action to improve the safety of the grassed area at the Akaroa Beach, and that funding be sourced through the Long Term Plan to landscape the area, in consultation with Heritage staff.

   Akaroa Beach – that the Board submit to the Long Term Plan to have responsibility for cleaning the Akaroa Beach included in a maintenance contract as it has been in the past.

   Rubbish Bins – that the Board submit to the Long Term Plan for funding for a programme to replace unsuitable rubbish bins in Akaroa, and that a suitable design for new bins be approved by the Akaroa Design and Appearance Advisory Committee.

7.   Parks, Sports and Recreation Update (bi-monthly)

This update will be included in the April Area Report

8.   Community Board funding budget overview and clarification

8.1       Discretionary Response Fund
No further applications to those which have been to the Board for allocation had been submitted at the time of writing (21 February).  However, a number of groups have enquired about submitting applications to this year’s fund and have received information.  There is currently $16,342 remaining in this fund for allocation. See attached spreadsheet (Attachment F).

 

 

 

 

 

Attachments

No.

Title

Page

a

Graffitti Report as at January 2018

35

b

French Farm Toilet memo to Banks Peninsula Community Board

36

c

Le Bons Bay Toilet Memo and Banks Peninsula Beca Report/Update

38

d

Environment Canterbury Long Term Plan Letter

43

e

Banks Peninsula Community Board Plan - Progress Report (January 2018)

44

f

Banks Peninsula Discretionary Response Fund FY 2017-2018

58

 

 

Signatories

Authors

Liz Carter - Community Board Advisor

Meredith Anne Williams - Support Officer

Joan Blatchford - Manager Community Governance, Banks Peninsula/Lyttelton

Penelope Goldstone - Manager Community Governance, Banks Peninsula/Akaroa

Trisha Ventom - Community Recreation Advisor

Philipa Hay - Community Development Advisor

Andrea Wild - Community Development Advisor

Approved By

Joan Blatchford - Manager Community Governance, Banks Peninsula/Lyttelton

Penelope Goldstone - Manager Community Governance, Banks Peninsula/Akaroa

Lester Wolfreys - Head of Community Support, Governance and Partnerships

  


Banks Peninsula Community Board

12 March 2018

 

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12 March 2018

 

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12 March 2018

 

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12 March 2018

 

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12 March 2018

 

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Banks Peninsula Community Board

12 March 2018

 

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12 March 2018

 

 

12.  Elected Members’ Information Exchange

 

This item provides an opportunity for Board Members to update each other on recent events and/or issues of relevance and interest to the Board.