Papanui-Innes Community Board

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Papanui-Innes Community Board will be held on:

 

Date:                                     Friday 23 February 2018

Time:                                    9am

Venue:                                 Board Room, Papanui Service Centre,
Corner Langdons Road and Restell Street, Papanui

 

 

Membership

Chairperson

Deputy Chairperson

Members

Ali Jones

Emma Norrish

Jo Byrne

Pauline Cotter

Mike Davidson

John Stringer

 

 

19 February 2018

 

 

 

 

 

Christine Lane

Manager Community Governance, Papanui-Innes

941 5213

christine.lane@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
https://www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Papanui-Innes Community Board

23 February 2018

 

 

 


Papanui-Innes Community Board

23 February 2018

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

TABLE OF CONTENTS

 

C       1.       Apologies.......................................................................................................................... 4

B       2.       Declarations of Interest................................................................................................... 4

C       3.       Confirmation of Previous Minutes................................................................................. 4

B       4.       Public Forum.................................................................................................................... 4

B       5.       Deputations by Appointment........................................................................................ 4

B       6.       Presentation of Petitions................................................................................................ 4 

B       7.       Correspondence............................................................................................................... 9  

STAFF REPORTS

C       8.       Papanui Bush at Bridgestone Reserve......................................................................... 13

C       9.       Application to the Papanui-Innes Community Board's 2017/18 Positive Youth Development Fund - Matthew Philip Munro, Korfball New Zealand - Rosie Nixon and St Thomas of Canterbury College - Zavier Harema-Hughes....................................... 19

B       10.     Papanui-Innes Community Board Area Report - February 2018............................... 23

B       11.     Elected Members’ Information Exchange.................................................................... 31 

 

 


Papanui-Innes Community Board

23 February 2018

 

 

1.   Apologies

At the close of the agenda no apologies had been received.

2.   Declarations of Interest

Members are reminded of the need to be vigilant and to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3.   Confirmation of Previous Minutes

That the minutes of the Papanui-Innes Community Board meeting held on Friday, 9 February 2018  be confirmed (refer page 5).

4.   Public Forum

A period of up to 30 minutes will be available for people to speak for up to five minutes on any issue that is not the subject of a separate hearings process.

5.   Deputations by Appointment

There were no deputations by appointment at the time the agenda was prepared. 

6.   Presentation of Petitions

There were no petitions received at the time the agenda was prepared.  


Papanui-Innes Community Board

23 February 2018

 

 

 

Papanui-Innes Community Board

Open Minutes

 

 

Date:                                     Friday 9 February 2018

Time:                                    9am

Venue:                                 Board Room, Papanui Service Centre,
Corner Langdons Road and Restell Street, Papanui

 

 

Present

Chairperson

Deputy Chairperson

Members

Ali Jones

Emma Norrish

Jo Byrne

Pauline Cotter

John Stringer

 

 

7 February 2018

 

 

 

 

 

Christine Lane

Manager Community Governance, Papanui-Innes

941 5213

christine.lane@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

The agenda was dealt with in the following order.

1.   Apologies

 

Community Board Resolved PICB/2018/00237

That the apology from Mike Davidson be accepted.

Emma Norrish/Pauline Cotter                                                                                                                                Carried

2.   Declarations of Interest

There were no declarations of interest recorded.

 

3.   Confirmation of Previous Minutes

Community Board Resolved PICB/2018/00238

That the minutes of the Papanui-Innes Community Board meeting held on Friday, 8 December 2017 be confirmed.

John Stringer/Jo Byrne                                                                                                                                             Carried

4.   Public Forum

4.1       Positive Youth Development Fund Report - Violette Perry

Violette Perry reported back to the Board on her experiences competing in discus and javelin at the Australian All Schools Championships in Adelaide from 7–12 December 2017.

The Chairperson thanked Violette for her report.

 

John Stringer left the meeting at 9:06 a.m. John Stringer returned to the meeting at 9:07 a.m.

 

5.   Deputations by Appointment

There were no deputations by appointment.

 

6.   Presentation of Petitions

There was no presentation of petitions.

7.   Correspondence

7.1 Papanui Baptist Freedom Trust

Letter of appreciation for support from the Board.

 

The Papanui-Innes Community Board noted the information in the correspondence report dated 09 February 2018.

 

8.      Staff Briefings

 

8.1 Summer in the Styx

The Landscape Architect will brief the Board on the “Summer in the Styx” programme at a later date.

 

 

9.   Application to the Papanui-Innes Community Board's  2017/18 Positive Youth Development Fund - Belfast Primary School and Christchurch Boys' High School

 

Community Board Resolved PICB/2018/00239 (original Staff Recommendation adopted without change)

The Papanui-Innes Community Board resolved to:

1.         Approve a grant of $500 from the Papanui-Innes Community Board’s 2017/18 Positive Youth Development Fund to Belfast School towards the costs of of Belfast School Prefects and House Captains attending the Leadership Camp at the Papanui Youth Development Trust (Te Koru) Youth facility from 27 to 28 March 2018.

2.         Approve a grant of $150 from the Papanui-Innes Community Board’s 2017/18 Positive Youth Development Fund to Christchurch Boys' High School towards the costs of Louie Chapman, competing in the World Schools Rugby Festival in South Africa from 2 to 7 April 2018.

John Stringer/Ali Jones                                                                                                                                             Carried

 

10. Application to the Papanui-Innes Community Board's 2017/18 Positive Youth Development Fund - Kyla-Jaye Ngahireka Bartlett

 

Community Board Resolved PICB/2018/00240 (original Staff Recommendation adopted without change)

The Papanui-Innes Community Board resolved to:

1.         Approve a grant of $250 from the Papanui-Innes Community Board’s 2017/18 Positive Youth Development Fund to Kyla-Jaye Ngahireka Bartlett towards the cost of attending the Aotearoa Maori National Netball Oranga Healthy Lifestyle Tournament in Gisborne, 29 March to 3 April 2018.

Jo Byrne/Emma Norrish                                                                                                                                           Carried

 

11. Papanui-Innes Community Board Area Report

 

Community Board Resolved PICB/2018/00241 (original Staff Recommendation adopted without change)

The Papanui-Innes Community Board resolved to:

1.         Receive the Area Update for January/February 2018.

2.         Nominate Pauline Cotter and Emma Norrish to attend the Canterbury Water Management Strategy Zone Committee Workshop to be held at Papanui on Monday 26 February.

Pauline Cotter/Jo Byrne                                                                                                                                           Carried

Cr Mike Davidson is to be asked if he is also interested in attending the Canterbury Water Management Strategy Zone Committee Workshop.

 

 

12. Elected Members’ Information Exchange

Board members exchanged information on matters of current interest as follows:

·    Noted that the garden outside the Redwood Plunket Rooms will be tidied by Citycare. The community has expressed interest in taking care of the ongoing maintenance of the garden.

·    The Edgeware Pool Group are waiting on costings for their proposed redevelopment of the Edgeware Pool.

 

 

 

 

Meeting concluded at 9.47am.

 

CONFIRMED THIS 23rd DAY OF FEBRUARY 2018.

 

Ali Jones

Chairperson

 


Papanui-Innes Community Board

23 February 2018

 

 

7.        Correspondence

Reference:

18/158427

Presenter(s):

Judith Pascoe, Community Board Advisor

 

 

1.   Purpose of Report

Correspondence has been received from:

Name

Subject

Kirah Willems

Positive Youth Development Fund Report (attached)

David Brown

The condition of the Rutland Reserve  (circulated separately)

 

 

 

2.   Staff Recommendations

That the Papanui-Innes Community Board:

1.         Receive the information in the correspondence report dated 23 February 2018

 

 

Attachments

No.

Title

Page

a

PYDF Grant Report Back

10

 

 


Papanui-Innes Community Board

23 February 2018

 


 


Papanui-Innes Community Board

23 February 2018

 

 

8.        Papanui Bush at Bridgestone Reserve

Reference:

18/86902

Contact:

Antony Shadbolt

antony.shadbolt@ccc.govt.nz

(03) 941 6382

 

 

1.   Purpose of Report

1.1       The purpose of this report is for the Papanui-Innes Community Board to be informed of the potentials and constraints associated with planting forest vegetation in Bridgestone Reserve to recreate a small exemplar of the former Papanui Bush.

 

2.   Staff Recommendations

That the Papanui-Innes Community Board:

1.         Receive the information in the attached report.

2.         Approve the implementation of the Stage-1 planting as described in the attached report

 

3.   Key Points

3.1       The Three Waters Team of the Christchurch City Council are able to fund $11,000 for reactive works on new stormwater developments, and is able to implement the Stage-1 planting prior to the end of June 2018

3.2       The completed planting can be handed over immediately and added to the Parks contract as a mulched planting bed for ongoing maintenance and establishment.

3.3       It is anticipated that Papanui High School will be able to carry out planting within the site, and Council has already been approached by the nearby Adventist School (Grants Road) for opportunities to carry out planting in the local area.

3.4       Conservation Volunteers New Zealand (CVNZ) is expected to be fully set up in Christchurch within six months, and may be able to work in with Christchurch City’s urban park rangers to facilitate these planting days.    

3.5       The remaining un-funded plantable area (approximately 3000 m2) will cost in the order of $15,000 (excluding planting cost) if this is staged and undertaken by the community.

 

Attachments

No.

Title

Page

a

Papanui Bush Draft Concept Plan

15

b

Papanui Bush at Bridgestone Reserve Potentials and Limitations Memo

16

 

 

Signatories

Author

Antony Shadbolt - Landscape Architect

Approved By

Brent Smith - Head of Parks

Mary Richardson - General Manager Citizen and Community

  


Papanui-Innes Community Board

23 February 2018

 

PDF Creator


Papanui-Innes Community Board

23 February 2018

 


 


 


Papanui-Innes Community Board

23 February 2018

 

 

9.        Application to the Papanui-Innes Community Board's 2017/18 Positive Youth Development Fund - Matthew Philip Munro, Korfball New Zealand - Rosie Nixon and St Thomas of Canterbury College - Zavier Harema-Hughes

Reference:

18/129217

Presenter(s):

Helen Miles Community Recreation Advisor

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Papanui-Innes Community Board to consider three applications received for the Board's 2017/18 Positive Youth Development Fund.

1.2       There is currently $5,200 remaining in this fund.

Origin of Report

1.3       This report is staff generated as a result of applications being received.

2.   Significance

2.1       The decision(s) in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the number of people affected and/or with an interest.

2.1.2   Due to the assessment of low significance, no further community engagement and consultation is required.

3.   Staff Recommendations

That the Papanui-Innes Community Board:

1.         Approves a grant of $300 from its 2017/18 Positive Youth Development Fund to Matthew Philip Munro towards the costs of participating in the Kiwi Caps India development tour from 16 to 28 April 2018.

2.         Approves a grant of $500 from its 2017/18 Positive Youth Development Fund to Korfball New Zealand towards Rosie Nixon’s costs at competing at the Korfball U17 World Cup in the Netherlands from 23 to 24 June 2018.

3.         Approves a grant of $150 from its 2017/18 Positive Youth Development Fund to St Thomas of Canterbury College towards Zavier Harema-Hughes’ costs to compete at the National 3x3 Schools Basketball Tournament in Tauranga from 20 to 24 March 2018.

 

 

4.   Applicant 1 – Matthew Philip Munro

4.1       The applicant, Matthew Philip Munro, is seeking financial support to assist with the costs of attending the Jacob Oram’s Kiwi Caps India development tour from  16 to 28 April 2018.

4.2       Matthew is 16 years of age, lives in Redwood and attends St Bede’s College as a Year 12 Student.

4.3       Matthew has been playing cricket since an early age, he currently plays in the 1st XI at school. Last year Matthew represented Canterbury in both U17 and U19 age groups.

4.4       While in India the players will play six matches, receive specialised coaching and getting to see and experience the sights of India.

4.5       When not playing cricket Matthew enjoys coaching and hanging out with his friends.

4.6       Matthew has been busy fundraising towards the cost of the trip through his regular job, coaching cricket and running a quiz night.

4.7       The following table provides a breakdown of the costs for Matthew Philip Munro:

EXPENSES

Cost ($)

Kiwi Caps

5,400

 

 

 

 

                                                                                                 Total

$5,400

 

4.8       This is the first time the applicant has applied for funding.

5.   Applicant 1 – Korfball New Zealand – Rosie Nixon

5.1       Korfball New Zealand are seeking funding support for fourteen of their athletes to compete at the Korfball U17 World Cup in the Netherlands from 23 to 24 June 2018.

5.2       The team is a mixed group of males and females who were selected to join the Under 17 development team following the Canterbury Secondary School Korfball Tournament which was held at the end of 2017.  In preparation as a team they currently train twice a week and also attend a monthly camp.

5.3       Rosie Nixon aged 15, is currently in Year 11 at Villa-Maria High School.  When not playing Korfball Rosie can be found competing in netball, basketball or refereeing games at Action Sports.

5.4       The tournament is a great opportunity for these players to compete against the best in their age group in a sport that is becoming more popular in New Zealand Schools.

5.5       The team are fundraising for their trip through marshalling at the City to Surf and Weetbix Triathlons this year and a wine fundraiser.

5.6       The following table provides a breakdown of the costs for U17 World Cup in the Netherlands:

EXPENSES

Cost ($)

Airfares

$2,500

Accommodation

$900

Food

$800

Transport

$400

Insurance

$100

Fees, gifts, laundry

$300

Coaching, Management, logistics

$450

                                                                                                 Total

$5,450

 

5.7       This is the first time the applicant has applied for funding.

6.   Applicant 1 – St Thomas of Canterbury College – Zavier Harema-Hughes

6.1       St Thomas of Canterbury College are seeking funding support for 20 of their students to compete at the National 3 x 3 Schools Basketball Tournament in Tauranga from 20 to 24 March 2018.

6.2       Zavier aged 14 years old, lives in the Innes ward.  Zavier excels both at school and representative level basketball. He is a member of St Thomas of Canterbury College 1st V team, and U17 3x3 team in 2017. Last year Zavier represented Canterbury Mainland U15 and U17 teams and is part of the Summer Development League.  When not playing basketball Zavier enjoys hanging out with his family and friends.

6.3       St Thomas of Canterbury College competed in the same competition in 2017 and placed fourth and this year the school are sending four teams to the tournament.

6.4       The benefits for the players attending this tournament include building confidence, improving skills in working as a team and experiencing a strong competitive environment.

6.5       The following table provides a breakdown of the costs for St Thomas of Canterbury College - Zavier Harema-Hughes:

EXPENSES

Cost ($)

Flights

$5,568

Van Hire and petrol

$2,236.50

Accommodation

$1,500

Food

$3,000

Miscellaneous Gear

$100

Registration Fee

$1,200

                                                                                   Total cost for 20 Boys

$13,604.50

                                                                                            Total cost per athlete

$680.22

 

6.6       This is the fourth time the applicant has applied for funding.

 

 

Attachments

There are no attachments to this report.

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Helen Miles - Community Recreation Advisor

Approved By

Christine Lane - Manager Community Governance, Papanui-Innes

  


Papanui-Innes Community Board

23 February 2018

 

 

10.    Papanui-Innes Community Board Area Report - February 2018

Reference:

18/131824

Presenter(s):

Christine Lane – Community Governance Manager Papanui-Innes

 

 

1.   Purpose of Report

This report provides information on initiatives and issues current within the Community Board area, to provide the Board with a strategic overview and inform sound decision making.

2.   Staff Recommendations 

That the Papanui-Innes Community Board:

1.         Receive the Papanui-Innes Area Report for February 2018.

 

3.   Community Board Activities and Forward Planning

3.1       Memos/Information/Advice to the Board

3.1.1   Information sent to the Board

·   Christchurch Northern Corridor- Grimseys Road Subway closure detour routes

·   Christchurch Northern Corridor – Improvements to the Fraser Street/Cranford Street Intersection project update – February 2018

·   Christchurch Northern Corridor- Hills Road Subway closure due to flooding

·   Christchurch Northern Corridor – Update on Grimseys Road and Hills Road subway and Cranford Street works – 26 January 2018

·   Palms Suburban Interchange update – February 2018

·   Top 10 Graffiti Incident Counts by Suburb – January 2018

·   Have your say- Papanui Parallel Major Cycle Route: Trafalgar Street – proposed 30km/h speed limit

3.1.2   Neighbourhood Trust Mairehau Day

An invitation has been extended to the Board to have a stall at Mairehau Day on Saturday 17 March 2018. The Board have manned a stall at this event in previous years. A confirmation is needed that the Board wishes to be involved and what they would like to focus on.

3.1.3   Papanui Neighbours Day Community Event

An invitation has been extended to Board Members to attend the Papanui Neighbours Day Community Event on Sunday 11 March from 12.30pm – 2.30pm at Northcity Church, 95a Sawyers Arms Road.

3.2       Board Area Consultations/Engagement/Submission opportunities

3.2.1   Environment Canterbury (Ecan) Long Term Plan

Ecan are about to begin consultation on their Long Term Plan 2018-2028 and the associated Revenue and Financing Policy. Consultation opens on 26 February with the Board able to have input into the Council submission process.

3.3       Board Reporting

Topics to be noted.

4.   Significant Council Projects in the Board Area

4.1       Community Facilities (updates and future plans)

4.1.1   MacFarlane Park Community Centre

The Lions Building was successfully relocated from The St Albans Community Centre site to MacFarlane Park on the morning of 12 February.

A blessing ceremony will be held on 9 March 2018 at 11.30am on site.

 

 

5.   Significant Community Issues, Events and Projects in the Board Area

5.1       St Albans Residents Association (SARA)

SARA is currently operating out of the St Albans Tennis club as their temporary facility has now been moved to MacFarlane Park. SARA is thankful to the tennis club for allowing them space to continue to operate and to work alongside a number of other community programme providers to ensure that programmes are still available for the community to attend. Local staff will continue to work closely with SARA around future planning.

5.2       Northcote Neighbourhood Links

Local community board staff attended a Northcote community meeting that outlined the work in the Northcote area for 2018. Neighbourhood Links continues to work in collaboration with its partners within this community and are excited about the developments at the Redwood Plunket rooms and what this will mean for the local community.

5.3       Papanui Baptist Freedom Trust

The Papanui Baptist Freedom Trust have started a community survey to look at the Papanui area and are hoping that the findings from this survey will help to shape their future programmes and networking to the best effect in the local area.

5.4       Northwest Cluster

Local community board staff met with the Northwest Cluster (Belfast Community Network, Papanui Youth Development, Papanui Baptist Freedom Trust, Shirley Community Trust, Te Ora Hou and Bishopdale Community Trust) on 20 February to ensure the cluster is getting the support they need and to see where local board staff can work more effectively in partnership.

5.5       Papanui Youth Development

Whakaoho Day was postponed on the 11 February due to rain but another date for later in the year will be set in the near future.

5.6       10 Shirley Road

Local community board staff are developing a localised research project on what the community currently have and what they would like. Staff will come back to the Board with the results in the coming months to ascertain the Board’s thoughts around the future of this site.

5.7       Inter-Agency Community Network Meetings

The first meetings for 2018 of the Inter-Agency Community Networks have been held. Papanui Network, facilitated by Christine Lane, met on 13 February with 23 people attending; and the Shirley Network, facilitated by Stacey Holbrough, met on 16 February with 15 people attending. Meeting dates for the remainder of the year are scheduled as follows (these meetings have been scheduled within Community Board Community Week, except for one date where this was not possible): 

·       Papanui Network - 17 April, 19 June, 14 August, 16 October, 13 November [a combined meeting with Shirley Network]. 

·       Shirley Network - 20 April, 29 June, 17 August, 19 October, 13 November [a combined meeting with Papanui Network].

5.8       Combined Papanui-Innes and Coastal-Burwood Community Board Styx River Catchment Working Party

The working party was established as a result of the community conversation around Styx River catchment issues. Seven members of the community have been working with elected members and technical staff from the Council over the past six months to discuss issues and seek suitable outcomes.

Some dredging took place in the river opposite the Spencerville urban area late in 2017. A field trip was conducted to visit a number of spots along the river where specific issues have arisen. The final meeting of the working party will be held on Wednesday 21 February. It is clear from discussions that river issues such as flooding, weed removal, river bank spread, silt build up and additional issues related to earthquake land movements need to continue to be informed by ongoing community involvement. An update from the meeting will be provided to the next Board meeting for consideration as to a way forward.

6.   Parks, Sports and Recreation Update (bi-monthly)

6.1       Local Parks Update

6.1.1   December was a very busy month for our parks maintenance contractors as they worked towards completing the scheduled tidy-up for the Christmas period. More rainfall and higher temperatures than normal in January resulted in a mini flush for turf and activation of garden weeds. Parks with no irrigation are looking greener for this time of year which presents a good impression for the community and visiting tourists.

6.2       Mowing and spraying programme

Scheduled Parks Maintenance Programme for February 2018:

Activity

Frequency per month

Ornamental mowing

2

Amenity mowing

1

Summer cricket outfield mowing

8

Summer sport field mowing

2

Summer sport line marking

2

Chemical weed control

1

Ornamental garden maintenance

2

 

Scheduled Parks Maintenance Programme for March 2018:

Activity

Frequency per month

Ornamental mowing

3

Amenity mowing

2

Summer cricket outfield mowing

8

Summer sport field mowing

3

Summer sport line marking

2

Chemical weed control

1

Ornamental garden maintenance

2

 

 

 


 

Recreational Services audited quality performance for January was 87%: breakdown below

 

 

Recreational Services audited quality performance for February was 93%: breakdown below

 

6.3       Capital Works Projects

6.3.1   St Albans Park Turf Renewal Project

After identifying a significant shortfall in the field/playground drainage, sports surface renewal and irrigation budget a successful tenderer has now been appointed with work currently underway. On the main field, turf has been stripped and set and trenching for drainage is underway. Encountering some issues associated with the very high water table. The project is expected to be completed in August 2018

6.3.2   St Albans Pavilion

Demolition of the old pavilion was completed pre-Christmas, with the successful contractor in the early phases of site establishment. It is envisaged piling will commence this month.

 

The completion of this project is expected end of July 2018.

 

7.   Community Board Funding Update

7.1       Papanui-Innes Community Board Discretionary Response and Positive Youth Development Funds balance sheet (refer Attachment A).

 

 

Attachments

No.

Title

Page

a

Discretionary Response and Positive Youth Development Funds Balance Sheet

30

 

 

Signatories

Authors

Judith Pascoe - Community Board Advisor

Stacey Holbrough - Community Development Advisor

Christine Lane - Manager Community Governance, Papanui-Innes

Helen Miles - Community Recreation Advisor

Sharon Munro - Community Support Officer

Approved By

Lester Wolfreys - Head of Community Support, Governance and Partnerships

  


Papanui-Innes Community Board

23 February 2018

 

PDF Creator 


Papanui-Innes Community Board

23 February 2018

 

 

11.  Elected Members’ Information Exchange

 

This item provides an opportunity for Board Members to update each other on recent events and/or issues of relevance and interest to the Board.