Coastal-Burwood Community Board

Open Minutes

 

 

Date:                                     Monday 5 February 2018

Time:                                    4:35pm

Venue:                                 Boardroom, Corner Beresford and Union Streets,
New Brighton

 

 

Present

Chairperson

Deputy Chairperson

Members

Kim Money

Tim Sintes

Tim Baker

David East

Glenn Livingstone

Linda Stewart

 

 

2 February 2018

 

 

 

 

 

Jo Wells

Manager Community Governance, Coastal-Burwood

941 6451

jo.wells@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Coastal-Burwood Community Board

05 February 2018

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

 

The agenda was dealt with in the following order.

1.   Apologies

Part C

There were no apologies.

2.   Declarations of Interest

Part B

There were no declarations of interest recorded.

3.   Confirmation of Previous Minutes

Part C

Community Board Resolved CBCB/2018/00001

Community Board Decision

That the minutes of the Coastal-Burwood Community Board meeting held on Monday, 4 December 2017 be confirmed.

Tim Baker/Tim Sintes                                                                                                                                                 Carried

 

12. Resolution to Include Supplementary Reports

 

Community Board Resolved CBCB/2018/00002

That the items as listed below be received and considered at the Coastal-Burwood Community Board meeting on Monday, 5 February 2018.

Open Items

14.       Correspondence

13.       Deputations by Appointment

 

David East/Kim Money                                                                                                                                             Carried

 

4.   Public Forum

Part B

4.1       Erica Godfrey – Thomson Park Security

Erica Godfrey spoke on her recent assault at Thomson Park. While the assailant had been apprehended, Police attending the incident had noted that security cameras would have been useful. Erica Godfrey had over 200 social media comments either supporting her view that security cameras were needed or commenting on similar issues at the park.

 

This matter was further commented on by the deputation from Police at item 5.1.

 

After questions from members, the Chairperson thanked Erica for her presentation.

            

The Board decided to request staff to carry out a safety review of Thomson Park including assessing the need for security cameras (possibly portable) and lighting and arrange for Neighbourhood Watch to include the Park on their visiting schedule.

 

Once this information had been received the Board would like to arrange  a site visit.

 

5.   Deputations by Appointment

Part B

 

5.1    Community Policing Update

Part B

Senior Constable Garry Bombay and Sergeant Jim Currie provided an update to the Board on community policing in the area.

·             In relation to the recent assault at Thomson Park it was suggested that to follow good CPTED (Crime Prevention through Environmental Design) principles the entrance should be opened up to provide a clearer view from the road of the skating area in particular. The Police supported security camera(s) at the Park as well as good lighting as was the case with the Washington Way skate park and the Margaret Mahy playground. High quality cameras provide the good evidence-based data which is necessary to bring a case to court. They are also a preventative measure.

·             New Brighton Police Station hours – 8am – 4pm Monday to Friday. The front counter is monitored by the central watch house when officers are on patrol. A phone is available for the public if the station is unmanned.

After questions from members, the Chairperson thanked Garry Bombay and Jim Currie for their presentation.

 

5.2       Frank White – McBratneys Road flooding

Part B

Frank White, resident of 78 McBratneys Road, and Poto Williams MP spoke regarding ongoing issues that Mr White has with flooding on his property, as referenced in Poto William’s correspondence at item 7.

Mr White outlined the history of housing developments and drainage works adjacent to his property which he believed was the cause of flooding on his land. The Council stance is that the flooding was a private drainage matter.

 

 

 

13. Deputations by Appointment

 

13.1    New Brighton Community Hall Trust

 

Chris Carrow, on behalf of the about to be established New Brighton Community Hall Trust, spoke regarding the their wish to retain the Roy Stokes Hall as a community asset.

 

Mr Carrow outlined the representations the Trust has made to the Minister of Education and their intent to approach the Prime Minister seeking support for the Trust to manage the Roy Stokes Hall.

 

The Board noted the Council’s 1 February 2018 resolution to supports the extension of time to enable any community groups to prepare a suitable proposal to take ownership and management of all, or parts such as the Roy Stokes Hall, of the Central New Brighton Closed School site.

 

After questions from members, the Chairperson thanked Mr Carrow for his presentation.

 

The Board decided to request that a meeting is arranged with staff from the Community Facilities team to discuss in detail the document that was received by the Board.

 

Item 7 of these minutes refers to the Board’s main decision on this matter.

 

7.   Correspondence

 

Staff Recommendations

That the Coastal-Burwood Community Board:

1.         Receive the information in the correspondence report dated 5 February 2018

 

Community Board Decisions under Delegation

Part B

The Coastal-Burwood Community Board decided to:

1.              Receive the information in the correspondence report dated 5 February 2018 and the late correspondence from Morhawk Ltd. (2017)

1.              Request that staff from the Land Drainage Team attend a site meeting with Mr Frank White at his property at 78 McBratneys Road to discuss the ongoing flooding issue along with members of the Coastal-Burwood Community Board and Poto Williams MP.    Staff are requested to supply the Board with all necessary background information on the issue prior to the site meeting.

2.              Request that staff from the Land Drainage Team attend a Board site visit to the South Brighton Holiday Park to discuss the proposal from the Camp lessees, Morhawk Limited  (2017),  that would lessen the flooding risk at the Camp.

 

Community Board Resolved CBCB/2018/00003

The Coastal-Burwood Community Board:

 

4.         Noted the deputation from the New Brighton Community Hall Trust at item 13.1 and requests that a further extension until the end of July 2018 is requested from the Ministry of Education to enable time for any community group to prepare a suitable proposal to take management of all or part (such as the Roy Stokes Hall) of the Central New Brighton School site.

Kim Money/Tim Sintes                                                                                                                                             Carried

 

6.   Presentation of Petitions

Part B

There was no presentation of petitions.  

 

8.   Lease to Development Christchurch Ltd - New Brighton Beach - Project 1b

 

Community Board Resolved CBCB/2018/00004  (Original Staff Recommendation accepted without change)

Part C

The Coastal-Burwood Community Board decided to:

1.              Approve the granting of a lease to Development Christchurch Limited over that portion of New Brighton Beach shown in Attachment A (areas B and C) to this report for a period of eighteen (18) months with a six-month right of renewal term, if required, to enable development of Project 1B being part of the New Brighton Foreshore Development Project.

 

David East/Tim Sintes                                                                                                                                                Carried

 

 

9.   Coastal-Burwood Community Board 2017/18 Youth Development Fund Application - Rebecca Harris

 

Community Board Resolved CBCB/2018/00005  (Original Staff Recommendation accepted without change)

Part C

The Coastal-Burwood Community Board decided to:

1.              Approve a grant of $300 from its 2017/18 Youth Development Fund to Rebecca Harris towards attending the New Zealand Symphonic Winds events in Auckland from January 23-26 2018 and in Wellington from July 17-21 2018

 

Tim Baker/Glenn Livingstone                                                                                                                                 Carried

 

10. Coastal-Burwood Community Board Area Report

 

Staff Recommendations

That the Coastal-Burwood Community Board:

1.         Receive the Area Update.

2.         Consider nominating two representatives to attend on the workshops on Community Waterways.

3.         Consider suggestions of newsworthy items to include on Newsline.

4.         Consider suggestions of significant Board matters to include in the Board report to Council.

 

Community Board Decisions under Delegation

Part B

The Coastal-Burwood Community Board decided to:

1.         Receive the Area Update.

2.         Nominate Glenn Livingstone and Tim Baker to attend a workshop on Community Waterway.

3.         Propose two items to include on Newsline.

 

 

 

11. Elected Members’ Information Exchange

Part B

 Members exchanged information on relevant items as follows:

11.1    With reference to the Rothesay Road Parking Bays matter (item 5.3.1 of the Community Board  Area Report refers) the Board decided to request staff to monitor the effectiveness of the installed road marking and inform the Board of results in due course; also, for staff to provide an updated traffic count for that portion of Rothesay Road.

11.2    The Board decided to request staff to seek an extension of time for feedback to be received on  the Regenerate Christchurch Integrated Assessment Criteria, to enable the Board to submit their view.

The meeting recessed from 6.50pm to 7.09pm

11.3    The Board had concerns with the number of seminar/workshops requests received, noting its current agreement that seminars be held within the 3pm – 4.15pm slot. It was agreed that staff would supply a list of upcoming seminar/workshops to enable the Board to agree on whether they wished the information in writing or as a presentation.

11.4    The Board noted that Regenerate Christchurch has requested a monthly seminar for their  update. The Board agreed to receive a seminar for Regenerate Christchurch on 5 March 2018  then request written updates which would highlight new or changed information.

11.5    The Board decided to request staff to write to the New Brighton Business and Landowners Association to propose that relevant shops consider remaining open during events in the area.

11.6    The Board decided to request staff to supply a rubbish bin emptying schedule for the ward area including the New Brighton Beachside Playground.

11.7    The Board decided to request staff to consider any maintenance necessary in Marine  Parade between North Beach and New Brighton in advance of the Kathmandu Coast to Coast  event (10 February) and the Duke New Brighton Festival Launch (9 March).      

11.8    The Board decided to request staff to write a letter of thanks to Development Christchurch               Limited, the Mayor and Councillors as well as relevant Council staff for the installation of the              successful New Brighton Beachside Playground. Also, to request patronage number.

 

11.9    The Board decided to request staff to write a letter of thanks to the Land Drainage Team for               the temporary bunds that prevent flooding on Rocking Horse Road and South Brighton Domain          during the recent  storm/high tide event

 

11.10  It was noted the Burwood/Pegasus Network meetings had lapsed due to lack of attendance               and that regular Residents Association Forums were a partial substitute for these. It was               agreed that staff would consider the future of Network meetings and report back to the Board.

 

11.11  The Board decided to request compliance staff to consider monitoring the Thomson Park and              Coastal-Burwood beach area carparks for freedom campers.

 

11.12  The Board decided to request an urgent safety audit of trees along the Estuary Edge in the              South New Brighton Domain. The Board noted that this is a recreation area used by many and              due to the current condition of some of the trees some are in danger of falling, causing a safety             risk.

 

             The Board noted that the South Brighton Tennis Club has flooded six times and the South              Brighton Holiday Park twice since the new lease.

 

11.13  The Board decided to request a meeting with staff from Council, Regenerate and ECan to              determine what measures are needed to progress a short-term solution to repair the South              Brighton Estuary edge.

 

11.14  With reference to the late 2017 workshops that the Council held on Coastal Hazards, it was               noted that one of the main questions was around the ability to build within a hazard area              however resource consent staff were not present at the workshops. It was decided to request         a workshop with resource consent staff to discuss this matter. 

 

 

 

Community Board Resolved CBCB/2018/00006

Part C

That the Coastal-Burwood Community Board:

11.15  Having received a public forum from Kate Taylor, and after hearing staff advice, decided not to  consider the placement of donated second-hand equipment in Muka Park. The Board felt that there are already numerous play equipment and exercise equipment items available and encouraged Kate to consider other location options for the equipment.

Kim Money/David East                                                                                                                                             Carried

Tim Baker requested that his vote against the above decision be recorded.

 

 

 

Part B

Glenn Livingstone left the meeting at 8.05pm

 

 

Linda Stewart left the meeting at 8.10pm

 

11.16  It was agreed that Poto Williams MP be asked to provide an update on current projects/matters of interest to the Board.

 

11.17  The Board noted its wish that the emergency bund put in place to protect the South Brighton  Holiday Park be retained pending a permanent solution and noted its opposition to creating a gap for pedestrian use.

 

11.18  It was decided to seek confirmation from staff that the material being used for stop banks  construction, particularly from Bassett Street and eastwards, was appropriate. Further, it was  noted that stop banks sides in Anzac Drive were overgrown.

 

 

 

    

Meeting concluded at 8.15pm.

 

CONFIRMED THIS 19th DAY OF FEBRUARY 2018.

 

Kim Money

Chairperson