Banks Peninsula Community Board

Open Minutes

 

 

Date:                                     Monday 26 February 2018

Time:                                    10am

Venue:                                 Akaroa Sports Complex, Akaroa Recreation Ground,
28 Rue Jolie, Akaroa

 

 

Present

Deputy (Acting) Chairperson

Members

Pam Richardson

Felix Dawson

Janis Haley

John McLister

Jed O'Donoghue

Tori Peden

Andrew Turner

 

 

26 February 2018

 

 

 

 

 

Joan Blatchford

Manager Community Governance, Banks Peninsula/Lyttelton

941 5643

joan.blatchford@ccc.govt.nz

 

Penelope Goldstone

Manager Community Governance, Banks Peninsula/Akaroa

941 5689

Penelope.Goldstone@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Banks Peninsula Community Board

26 February 2018

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

Mihi/Karakia Timatanga: Peter Ramsden – Te Rūnanga O Koukourārata 

 

The agenda was dealt with in the following order.

1.   Apologies

Part C

An apology was accepted from John McLister for late arrival.

2.   Declarations of Interest

Part B

Janis Haley declared an interest in Item 7 (1) and took no part in the discussion thereon.

3.   Confirmation of Previous Minutes

Part C

Community Board Resolved BKCB/2018/00001

Community Board Decision

That the minutes of the Banks Peninsula Community Board meeting held on Monday, 12 February 2018 be confirmed.

Tori Peden/Janis Haley                                                                                                                                             Carried

4.   Public Forum

Part B

The following Public Forum presentations were received.

 

4.1       Suky Thompson - L'Aube Hill track

Suky Thompson addressed the Board, and provided a PowerPoint presentation with pictures, regarding the recent closure of the L’Aube Hill track.

The Board agreed to pass the following questions, raised during the presentation, to staff and request information on what process is involved for the closure of a track and subsequent advice to the public and the Board that it has been closed:

-          What consideration was given to usage of the track?

-          Was the (Rod Donald) Trust or Visitor Centre informed that the track was closed?

-          Why was the track closed rather than repaired?

-          Why was it necessary to erect barriers of the size used?

-          Who is responsible for decisions about the track?

-          How much did the barriers cost, compared to the cost of repairing the track?

-          Will the track re-open, and if so when?

 

             John McLister arrived to the meeting at 10:15 am.

 

4.2       Comte de Paris Group - Linda Sunderland

Linda Sunderland spoke to the Board, and provided a PowerPoint presentation with pictures, regarding improvements that the Comte de Paris Group wished to carry out in the Catholic and Dissenters Cemeteries in Akaroa.

The Board agreed to pass all of the presented material to staff and asked staff to provide an update to the next Board meeting regarding the following:

-          What agreements have been made with the Comte de Paris Group?

-          What is the current situation surrounding plans for the cemeteries?

-          Any way the Board could assist to progress this matter?

-          What funds are currently provided through the Annual Plan for the cemeteries?

 

4.3       Okains Bay Reserve Management Committee

Peter Thelning, Richard Boleyn, and Ricki Lewis from the Okains Bay Reserve Management Committee (RMC) spoke to the Board about a proposal for a new hall in Okains Bay, using funds raised from the Okains Bay Camping Ground.  Concept plans for the hall were presented.

Based on the information presented, the Board requested that the RMC provide a detailed cost for the project and how it was intended to fund that, so it could be included in the Boards Long Term Plan discussions if appropriate.

The Board requested a briefing from staff regarding the income from the Okains Bay Camping Ground and why there was a reported operational loss.

The Board requested that staff provide guidance to the Okains Bay RMC regarding how to seek external funding, possibly using the Bridling’s Flat Community Centre as an example.

 

4.4       Akaroa Fishermen's Association - John Wright

John Wright addressed the Board on behalf of the Fishermen’s Association regarding unlicensed structures on the Akaroa Wharf.  He expressed the Associations frustration that it had not received any information regarding removal of the structures, and that the structures still remained in place.

The Board noted its disappointment that this issue still remained unresolved several months after action had been requested.

The Board requested that this matter be brought to the attention of the Chief Executive, and a report requested on what action had been taken to remove the unlicensed structures from the Akaroa Wharf.

It was suggested to the Fishermen’s Association that it could write to the Chief Executive if it was dissatisfied at progress on this issue.

 

 

 

 

4.5       Victoria Andrews

Victoria Andrews addressed the Board on the unlicensed structures on the Akaroa Wharf and asked why they had not been removed.  (Refer Item 4.4)

Victoria Andrews also addressed the Board on her concerns about freedom camping in Akaroa.  She presented a PowerPoint with numerous photos of freedom camping activities, for Board members information.

 

4.6       Liz Mars - (Howard Wilson)

Liz Mars spoke on behalf of Dr Howard Wilson who provided a written statement on freedom camping in Akaroa, in which he highlighted his concerns about threats to public health from some of the side effects of freedom camping – e.g. defecating and urinating in public places.

 

4.7       Geoff Maxwell

Geoff Maxwell spoke to the Board about freedom camping issues in Akaroa, including the effects he had observed on residential areas where freedom camping was currently allowed, and the overall impact that freedom camping was having on the public amenity values of the town.

 

4.8       Akaroa District Promotions – Darin Rainbird

Darin Rainbird spoke to the Board on behalf of Akaroa District Promotions (ADP) about freedom camping in Akaroa.  He acknowledged that there were concerns about the current freedom camping activities in the town and that ADP wanted  freedom camping controlled, but with minimal impact on local businesses, which needed the tourism trade.

 

4.9       Anita Osborne – New Zealand Police, Akaroa

Anita Osborne, Senior Constable, from the Akaroa was invited to speak to the Board about any impacts she had observed from freedom camping activities.  She favoured a review of where freedom campers were allowed to park in the town and noted she had never observed a fake self-contained sticker.

 

Suspension of Standing Orders

Community Board Resolved BKCB/2018/00002

Part B

That the Banks Peninsula Community Board suspends Standing Order 11 to enable discussion to take place on the freedom camping issues raised in the public forum.

Andrew Turner/Felix Dawson                                                                                                                                Carried

 

Akaroa Freedom Camping Issues Discussion

The Community Board had a discussion regarding freedom camping issues in Akaroa.  The Board posed questions to staff regarding freedom camping, including compliance with the Certified Self Contained criteria, appropriate signage, the time needed for a bylaw amendment, use of temporary prohibited area bans and engagement with the business and residential communities.  
The Board also discussed enforcement and the possible need for additional funding to allow 7 day a week enforcement.

 

Reinstatement of Standing Orders

Community Board Resolved BKCB/2018/00003

Part B

That the Banks Peninsula Community Board reinstate Standing Order 11.

Janis Haley/Jed O'Donoghue                                                                                                                                  Carried

5.   Deputations by Appointment

Part B

There were no deputations by appointment.

6.   Presentation of Petitions

Part B

There was no presentation of petitions.  

7.   Correspondence

 

Staff Recommendations

That the Banks Peninsula Community Board:

1.         Receive the information in the correspondence report dated 26 February 2018.

 

Community Board Resolved BKCB/2018/00004

Part B

That the Banks Peninsula Community Board:

1.              Receive the information in the correspondence report dated 26 February 2018.

2.              Consider the issues raised by Marie Haley when considering other  freedom camping related issues.

3.              Request that staff forward the correspondence from Sara Bellamy to the Le Bons Bay Reserve Management Committee for comment.

Andrew Turner/Felix Dawson                                                                                                                                Carried

 

8.   Reserve Management Committee

 

Community Board Resolved BKCB/2018/00005

Staff Recommendation adopted without change

Part B

That the Banks Peninsula Community Board:

1.                  Receive the minutes of the following Reserve Management Committee meetings:

·     Lyttelton Reserves Management Committee Minutes 11 December 2017

·     Allandale Reserve Management Committee Minutes 20 December 2017

·     Duvauchelle Reserves Management Committee Minutes 15 January 2018

·     Cass Bay Reserve Management Committee Minutes 1 February 2018

Andrew Turner/John McLister                                                                                                                              Carried

 

 

8.1       Allandale Reserve Management Committee Minutes

Based on the information presented in the Allandale Reserve Management Committee Minutes, the Board requested that staff provide an update regarding the delayed compliance approvals for the Allandale Community Hall. 

 

9.   Okains Bay Water Supply Options

 

Board Comment

The Board commented that the staff recommendation may be interpreted as stating that the potable water exemption for the Okains Bay Camping Ground would continue in perpetuity, but it was clarified that the current exemption is only in place until 30 June 2019.

 

Staff Recommendations 

That the Banks Peninsula Community Board:

1.         Receive the Okains Bay Water Supply Options report.

2.         Make a submission on the draft Long Term Plan that the Council builds a new water supply scheme for Okains Bay so that it meets the Drinking Water Standards for New Zealand

3.         Notes that the Council as operator of the camp ground has been treated as exempt from having to provide a potable water supply, under the Camping-Grounds Regulations 1985, and it is expected that such an exemption can be granted until such time as a potable supply is provided.

 

Community Board Resolved BKCB/2018/00006

Part C

That the Banks Peninsula Community Board:

1.         Receive the Okains Bay Water Supply Options report.

2.         Make a submission on the draft Long Term Plan that the Council builds a new water supply scheme for Okains Bay so that it meets the Drinking Water Standards for New Zealand

3.         Notes that the Council as operator of the camp ground has been treated as exempt from having to provide a potable water supply, under the Camping-Grounds Regulations 1985. It is noted that whilst an exemption is currently in place until 30 June 2019, there is no expectation that a further exemption will be granted.

Janis Haley/Tori Peden                                                                                                                                             Carried

 

 

 

10. Elected Members’ Information Exchange

Part B

The following information was exchanged by elected members.

 

 

10.1    Akaroa Freedom Camping

Elected members continued their discussion regarding Akaroa Freedom Camping issues, including discussion on freedom camping issues in other parts of Banks Peninsula.

Community Board Resolved BKCB/2018/00008

Part B

That the Banks Peninsula Community Board:

1.         Request that the following information be presented at the Banks Peninsula Community Board meeting on 12 March 2018:

a.       A timeline for making an amendment to the Freedom Camping Bylaw to address the issues that have arisen in Akaroa, with a view to bringing in any changes by 1 December 2018 and, information on the process for introducing temporary prohibited areas in the interim, if the bylaw cannot be amended in that time.

b.      Information on what is required to allow effective 7 day a week enforcement of freedom camping in Akaroa, including additional funding if required through the Long Term Plan.

c.       Information from staff on the compliance with the Certified Self Contained criteria from the Freedom Camping Bylaw.

d.      Information from staff on signage and public information regarding Freedom Camping restrictions. 

e.      Information on how freedom campers use of parking spaces, in particular at Stoddart Point in Diamond Harbour, could be regulated.

Andrew Turner/Jed O'Donoghue                                                                                                                         Carried

 

10.2    Commercial Signage in Akaroa

Part B

The Board requested that staff provide an update on when enforcement action will be taken in regard to non-compliant signage in Akaroa, particularly on the main street.

 

10.3    Management Plan for Tourism in Akaroa

Part B

It was noted that there are multiple issues with tourism in Akaroa including freedom camping, cruise ship visits and the lack of appropriate infrastructure and facilities.

 

The Board requested that staff prioritise the actions in the Banks Peninsula Community Board Plan relating to the development of a Banks Peninsula Visitor Plan.

 

Karakia Whakamutunga: John McLister

Meeting concluded at 12:17pm.

 

CONFIRMED THIS 26th DAY OF FEBRUARY 2018

PAM RICHARDSON

DEPUTY Chairperson