Banks Peninsula Community Board

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Banks Peninsula Community Board will be held on:

 

Date:                                     Monday 12 February 2018

Time:                                    10am

Venue:                                 Lyttelton Community Boardroom,
25 Canterbury Street, Lyttelton

 

 

Membership

Chairperson

Deputy Chairperson

Members

Christine Wilson

Pam Richardson

Felix Dawson

Janis Haley

John McLister

Jed O'Donoghue

Tori Peden

Andrew Turner

 

 

2 February 2018

 

 

 

 

 

Joan Blatchford

Manager Community Governance, Banks Peninsula/Lyttelton

941 5643

joan.blatchford@ccc.govt.nz

 

Penelope Goldstone

Manager Community Governance, Banks Peninsula/Akaroa

941 5689

penelope.goldstone@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
https://www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Banks Peninsula Community Board

12 February 2018

 

 

 


Banks Peninsula Community Board

12 February 2018

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

TABLE OF CONTENTS

 

Mihi/Karakia Timatanga.................................................................................................................... 4 

C       1.       Apologies.......................................................................................................................... 4

B       2.       Declarations of Interest................................................................................................... 4

C       3.       Confirmation of Previous Minutes................................................................................. 4

B       4.       Public Forum.................................................................................................................... 4

B       5.       Deputations by Appointment........................................................................................ 4

B       6.       Presentation of Petitions................................................................................................ 4 

B       7.       Reserve Management Committees.............................................................................. 15

B       8.       Akaroa Museum Advisory Committee 23 November 2017 Minutes......................... 35

B       9.       Community Organisation Report................................................................................. 39  

STAFF REPORTS

A       10.     Whakaraupō / Lyttelton Harbour Catchment Management Plan............................ 51

C       11.     Lyttelton (Oxford street/Winchester Street) Pedestrian Improvements and Minor Bus Stop Changes............................................................................................................... 101

C       12.     Banks Peninsula Community Board Discretionary Response Fund Report 12 February 2018 .............................................................................................................................. 125

C       13.     Banks Peninsula Community Board Area Report..................................................... 131

B       14.     Elected Members’ Information Exchange.................................................................. 138

Karakia Whakamutunga

 

 


Banks Peninsula Community Board

12 February 2018

 

 

Mihi/Karakia Timatanga 

1.   Apologies

At the close of the agenda no apologies had been received.

2.   Declarations of Interest

Members are reminded of the need to be vigilant and to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3.   Confirmation of Previous Minutes

That the minutes of the Banks Peninsula Community Board meeting held on Monday, 11 December 2017 be confirmed (refer page 5).

4.   Public Forum

A period of up to 30 minutes is available for people to speak for up to five minutes on any issue that is not the subject of a separate hearings process.

It is intended that the public forum session will be held at his point in the meeting.

5.   Deputations by Appointment

Deputations may be heard on a matter or matters covered by a report on this agenda and approved by the Chairperson.

 

5.1

Ms Elizabeth Graham – Lyttelton Pedestrian Improvements

Ms Graham will speak regarding the Lyttelton pedestrian improvements and minor bus stop changes project.

6.   Presentation of Petitions

There were no petitions received at the time the agenda was prepared.


Banks Peninsula Community Board

12 February 2018

 

 

 

Banks Peninsula Community Board

Open Minutes

 

 

Date:                                     Monday 11 December 2017

Time:                                    1pm

Venue:                                 Little River Service Centre,
4238 Christchurch-Akaroa Road, Little River

 

 

Present

Chairperson

Deputy Chairperson

Members

Christine Wilson

Pam Richardson

Felix Dawson

Janis Haley

John McLister

Jed O'Donoghue

Tori Peden

Andrew Turner

 

 

 

 

 

 

 

Joan Blatchford

Manager Community Governance, Banks Peninsula/Lyttelton

941 5643

joan.blatchford@ccc.govt.nz

 

Penelope Goldstone

Manager Community Governance, Banks Peninsula/Akaroa

941 5689

Penelope.Goldstone@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

Mihi/Karakia Timatanga: John McLister. 

 

The agenda was dealt with in the following order.

1.   Apologies

Part C

An apology for early departure was received and accepted from Andrew Turner, who was absent for Item 15.

2.   Declarations of Interest

Part B

Christine Wilson declared an interest in Item 14.5

Pam Richardson declared an interest in Item 14.5

Andrew Turner declared an interest in Item 14.5

John McLister declared an interest in Items 14.7-14.10 (Part B) and Item 14.1 (Part A).

3.   Confirmation of Previous Minutes

Part C

Community Board Resolved BKCB/2017/00150

That the minutes of the Banks Peninsula Community Board meeting held on Monday, 27 November 2017 be confirmed, with the following amendments:

Item 9.3         Delete – Lake Ellesmere   Insert – Lake Forsyth

Item 9.9         Amend 2nd bullet point:
                         Delete – The levy on cruise ships will be raised to fund the health hub.
                         Insert – The Trust requested that a levy be imposed on cruise ships to fund the health hub

Item 9.9         Amend 3rd bullet point:
                         Delete – The maximum of two cruise ships per day was discussed
                         Insert – The difficulties caused by multi cruise ship days was discussed

Item 9.9         Amend 4th bullet point:
             Traffic Management issues on Rue Lavaud in Akaroa, particularly from Bank Corner Rue Balguerie to the Service Centre Rue Brittan was were discussed.

Item 9.11      Amend to read:
The Wairewa Rūnanga are is seeking to improve conditions on the beach at Tumbledown Bay by having a composting toilet.  Andrew Turner undertook to speak to the Rūnanga regarding approaching the Council to look at possible funding options opportunities.

Pam Richardson/Jed O'Donoghue                                                                                                                       Carried

4.   Public Forum

Part B

4.1       Love Little River and Banks Peninsula Community Development Trust - Marcus Puentener

Marcus Puentener spoke to the Board on a number of issues, including State Highway 75 congestion, composting toilets, maintenance contracts and events on Banks Peninsula.

The Board suggested that the Banks Peninsula Community Development Trust be set up as a formal entity to assist with funding applications.

The Board agreed to request advice from the New Zealand Transport Agency on the possibility of installing signs on State Highway 75 to advise slow drivers to pull over to let other traffic past.

 

4.2       Little River Wairewa Community Trust – Robert (Mac) Burch

Mac Burch spoke to the Board regarding work on the Little River Coronation Library, flooding in Little River and the Trust’s submission to the Long Term Plan.

 

5.   Deputations by Appointment

Part B

There were no deputations by appointment.

6.   Presentation of Petitions

Part B

There was no presentation of petitions.  

7.   Orton Bradley Park Board Minutes - 21 August 2017

 

Community Board Resolved BKCB/2017/00151

Staff recommendation accepted without change

Part B

That the Banks Peninsula Community Board:

1.         Receive the minutes from the meeting of the Orton Bradley Park Board held on 21 August 2017.

Felix Dawson/John McLister                                                                                                                                   Carried

 

8.   Reserve Management Committee

 

Community Board Resolved BKCB/2017/00152

Staff Recommendation accepted without change

Part B

That the Banks Peninsula Community Board:

1.         Receive the minutes of the following Reserve Management Committee meetings:

·        Stanley Park Reserve Management Committee Minutes 2 November 2017

·        Robinsons Bay Reserve Management Committee Minutes 2 December 2017

Pam Richardson/Janis Haley                                                                                                                                   Carried

 

9.   Staff Briefings

         9.1          Graffiti Team

         The Board received a briefing from Val Merryweather (Team Leader Graffiti)  and Belinda Barrett-Walker (Graffiti Volunteer Coordinator) from the Council’s Graffiti Team, including information on the training of volunteers.

 

          9.2          Bruce Terrace, Akaroa Social Housing Project

          The Board received a briefing from Rob Orchard (Manager Social Housing), Claire Milne (Programme Liaison Advisor, Social Housing) and Will Rolton (Junior Project Manager) on the replacement of social housing units in Bruce Terrace Akaroa.

 

10. Allandale Transport Yard Site

 

Staff Recommendation

That the Banks Peninsula Community Board:

Note that:

1.         In its 2016 resolution the Board required the matter to be brought back for future consideration if any of a number of conditions, including existing use rights, could not be met. 

2.         Existing use rights cannot be obtained as the historic intensity and scale cannot be proven, so this matter has been brought back to the Board for its consideration.

3.         A mechanism can be built into the lease regarding compliance with statutory or regulatory requirements.

4.         The open market value has been agreed with Fulton Hogan at $14,500 p.a. (excl GST) and that the Manager Property Consultancy can ensure the following clauses are included in the lease:

a.         The power supply located in the main building which serves a water well pump supplying the Allandale Domain is maintained at all times.

b.         The tenant complies with any statutory or regulatory requirements for the use of the land as a transport yard and if any required consents cannot be obtained, the tenant has the option to terminate the lease.

Recommends to Council

5.         Pursuant to s73 (3) of the Reserves Act 1977 to enter into a lease of part of the Allandale Reserve with Fulton Hogan Ltd at a commencement rent of $14,500 (excl GST) per annum.

6.         Authorise the Property Consultancy Manager to manage and conclude all issues and processes associated with the lease.

7.         That it allocate the full annual rental for one year excluding GST to the Banks Peninsula Community Board enabling funding to be given to the Allandale Reserve Management Committee to be spent on Allandale Reserve.

 

Community Board Resolved BKCB/2017/00153

Part C

That the Banks Peninsula Community Board:

Notes that:

1.         In its 2016 resolution the Board required the matter to be brought back for future consideration if any of a number of conditions, including existing use rights, could not be met. 

2.         Existing use rights cannot be obtained as the historic intensity and scale cannot be proven, so this matter has been brought back to the Board for its consideration.

3.         A mechanism can be built into the lease regarding compliance with statutory or regulatory requirements.

4.         The open market value has been agreed with Fulton Hogan at $14,500 p.a. (excl GST) and that the Manager Property Consultancy can ensure the following clauses are included in the lease:

a.         The power supply located in the main building which serves a water well pump supplying the Allandale Domain is maintained at all times.

b.         The tenant complies with any statutory or regulatory requirements for the use of the land as a transport yard and if any required consents cannot be obtained, the tenant has the option to terminate the lease.

Part A

Recommends that the Council:

5.         Pursuant to s73 (3) of the Reserves Act 1977, enter into a lease of part of the Allandale Reserve with Fulton Hogan Ltd at a commencement rent of $14,500 (excl GST) per annum.

6.         Authorise the Property Consultancy Manager to manage and conclude all issues and processes associated with the lease.

7.         Allocate the full annual rental excluding GST to the Banks Peninsula Community Board enabling funding to be allocated to the Allandale Reserve Management Committee to be spent on Allandale Reserve or partially allocated to other Reserve Management Committees at the discretion of the Community Board.

John McLister/Andrew Turner                                                                                                                              Carried

 

 

11. Banks Peninsula Community Board Meeting Schedule 2018

 

Staff Recommendations

That the Banks Peninsula Community Board:

1.         Adopts the following meeting schedule from 12 February to 17 December 2018:

Monday 12 February                     1.00pm          Lyttelton       (preceded by a seminar) 

Monday 26 February                     1.00pm          Akaroa           (preceded by a seminar)
Monday 12 March                          10.00am        Lyttelton        (seminar 19 March at 10.00am)                                                               
Monday 9 April                                1.00pm          Little River    (preceded by a seminar) 
Monday 23 April                              1.00pm          Lyttelton       (preceded by a seminar)
Monday 14 May                              1.00pm          Akaroa           (preceded by a seminar)
Monday 28 May                              1.00pm          Lyttelton       (preceded by a seminar)
Monday 11 June                              1.00pm          Little River    (preceded by a seminar) 
Monday 25 June                              1.00pm          Lyttelton       (preceded by a seminar)
Monday 9 July                                  10.00am        Akaroa           (seminar 2 July at 10.00am)        
Monday 13 August                         1.00pm          Lyttelton       (preceded by a seminar)
Monday 27 August                         1.00pm          Little River    (preceded by a seminar)
Monday 10 September                1.00pm          Lyttelton       (preceded by a seminar)
Monday 24 September                1.00pm          Akaroa           (preceded by a seminar)
Monday 15 October                       1.00pm          Lyttelton       (preceded by a seminar)
Monday 29 October                       1.00pm          Little River    (preceded by a seminar)
Monday 12 November                 10.00am        Lyttelton       (seminar 19 November at 10.00am)
Monday 17 December                  1.00pm          Akaroa           (preceded by a seminar) 
 

2.         Agrees that every meeting will host a Public Forum.

3.         Notes that seminars will be scheduled as required.

 

Community Board Resolved BKCB/2017/00154

Part C

That the Banks Peninsula Community Board:

1.         Adopts the following meeting schedule from 12 February to 17 December 2018:

Monday 12 February                     10.00am        Lyttelton       (followed by a seminar)  

Monday 26 February                     10.00am        Akaroa           (followed by a seminar)
Monday 12 March                          10.00am        Lyttelton        (seminar 19 March at 1.00pm)                                                                 
Monday 9 April                                10.00am        Little River    (followed by a seminar)  
Monday 23 April                              10.00am        Lyttelton       (followed by a seminar)  
Monday 14 May                              10.00am        Akaroa           (followed by a seminar)
Monday 28 May                              10.00am        Lyttelton       (followed by a seminar)
Monday 11 June                              10.00am        Little River    (followed by a seminar)  
Monday 25 June                              10.00am        Lyttelton       (followed by a seminar)
Monday 9 July                                  10.00am        Akaroa           (seminar 2 July at 1.00pm)          
Monday 13 August                         10.00am        Lyttelton       (followed by a seminar)
Monday 27 August                         10.00am        Little River    (followed by a seminar)
Monday 10 September                10.00am        Lyttelton       (followed by a seminar)
Monday 24 September                10.00am        Akaroa           (followed by a seminar)
Monday 15 October                       10.00am        Lyttelton       (followed by a seminar)
Monday 29 October                       10.00am        Little River    (followed by a seminar)
Monday 12 November                 10.00am        Lyttelton       (seminar 19 November at 1.00pm)
Monday 17 December                  10.00am        Akaroa           (followed by a seminar)  
 

2.         Agrees that every meeting will host a Public Forum.

3.         Notes that seminars will be scheduled as required.

John McLister/Pam Richardson                                                                                                                             Carried

 

 

12. Banks Peninsula Community Board Recess Committee 2017/18

 

Community Board Resolved BKCB/2017/00155

Part C

Staff Recommendation accepted without change

That the Banks Peninsula Community Board:

1.         Appoints a Recess Committee comprising the Board Chairperson and Deputy Chairperson (or their nominees from amongst the remaining Board members) plus a minimum of any other two Board members, to be authorised to exercise the delegated powers of the Banks Peninsula Community Board for the period following its ordinary meeting on 11 December 2017 up until the Board resumes normal business on 12 February 2018.

2.         Requires that the application of any such delegation be reported back to the Board for record purposes.

3.         Notes that any meeting of the Recess Committee will be publicised and details forwarded to all Board members.

Christine Wilson/Pam Richardson                                                                                                                        Carried

 

 

13. Banks Peninsula Youth Development Fund - Sarah Cameron

 

Community Board Resolved BKCB/2017/00156

Part C

That the Banks Peninsula Community Board:

1.         Approves a grant of $300 from its 2017/18 Youth Development Fund to Sarah Joy Weir Cameron towards the United Nations Youth New Zealand Global Development Tour 2018.

Christine Wilson/Pam Richardson                                                                                                                        Carried

 

14. Banks Peninsula Community Board Area Report

 

Staff Recommendations

That the Banks Peninsula Community Board:

1.    Receive the Area Update.

2.    Appoint Rewi Couch as Te Hapū o Ngāti Wheke’s representative on the Lyttelton Reserves Management Committee, and decide whether the representative will be a member with full voting rights or act in an advisory capacity without voting rights.

3.    Request that staff encourage conventional parallel parking on the south side of Exeter Street in Lyttelton (outside #31-37 Exeter Street).

4.    Appoint Councillor Turner plus one other member to represent the Board at a joint meeting of Community Boards and the Infrastructure, Transport and Environment Committee to consider a report, receive any deputations, and make a recommendation to the Council on the Summit Road – Proposed Prohibited Times on Road Restrictions.

5.    Approve its submission on the Council’s Draft Takapūneke Reserve Management Plan.

6.    Consider whether it wishes to make a submission on the proposal to change the Dyers Pass Road speed limit.

7.    Support the Lyttelton Seafarers Centre’s goal to provide welfare services to seafarers in Lyttelton.

8.    Request that staff work with the Lyttelton Seafarers Centre to investigate any funding options.

9.    Request that staff advise whether any Council properties would be appropriate for a permanent site for the Lyttelton Seafarers Centre during the upcoming property review process.

10.  Request that staff investigate whether the Council has a moral obligation to voluntarily uphold the Maritime Labour Convention.

 

Community Board Resolved BKCB/2017/00157

Part B

That the Banks Peninsula Community Board:

1.    Receive the Area Update.

2.    Appoint Rewi Couch as Te Hapū o Ngāti Wheke’s representative on the Lyttelton Reserves Management Committee as a member of the Committee with full voting rights.

3.    Request that staff encourage conventional parallel parking on the south side of Exeter Street in Lyttelton (outside #31-37 Exeter Street), and provide a clear explanation to residents.

4.    Appoint Councillor Turner plus Christine Wilson to represent the Board on a hearings panel to consider a report, receive any deputations, and make a recommendation to the Council on the Summit Road – Proposed Prohibited Times on Road Restrictions.

5.    Approve its submission on the Council’s Draft Takapūneke Reserve Management Plan.

6.    Decide not to make a submission on the proposal to change the Dyers Pass Road speed limit.

7.    Support the Lyttelton Seafarers Centre’s goal to provide welfare services to seafarers in Lyttelton.

8.    Request that staff work with the Lyttelton Seafarers Centre to investigate any funding options.

9.    Request that staff advise whether any Council properties would be appropriate for a permanent site for the Lyttelton Seafarers Centre during the upcoming property review process.

10. Support the introduction of a levy on ships in Lyttelton to support seafarers welfare, and advocate for this to appropriate authorities.

Tori Peden/Jed O'Donoghue                                                                                                                                  Carried

 

Community Board Decided BKCB/2017/00158

Part A

 

That the Banks Peninsula Community Board:

Request that the Council consider whether it has a moral obligation to voluntarily uphold the Maritime Labour Convention.

 

Tori Peden/Jed O'Donoghue                                                                                                                                  Carried

 

 Christine Wilson, Andrew Turner and Pam Richardson declared an interest in Item 14.5 and  did not take part in the discussion or voting thereon.

 

John McLister declared an interest in Items 14.7-14.10 (Part B) and Item 14.1 (Part A) and  did not take part in the discussion or voting thereon.

 

Andrew Turner left the meeting at 3.05pm

15. Elected Members’ Information Exchange

Part B

The Board received and noted information from members.

 

15.1    Parking Opposite Akaroa Library

Part B

The Board heard that there were issues with campervans parking across the road from the Akaroa Library and that signs indicating freedom camping was allowed in that area had recently been erected.

The Board requested that staff investigate the installation of 120 minute parking restrictions in the parking area opposite the Akaroa Library.

 

15.2    Container - Rue Jolie North

Part B

The Board requested that staff investigate removing the container which was occupying space in the public carpark adjacent to the Akaroa Croquet Club.

 

15.3    Seat - Selwyn Avenue

Part B

The Board requested that staff liaise with the Akaroa Mens Shed regarding permission to repair an old seat on Selwyn Avenue.

 

  15.4  Parks Long Grass and Vegetation

Part B

All Board members raised the issue of long grass and overgrown vegetation in local parks, with particular concern expressed about the entranceway to Diamond Harbour from the ferry.

The Board requested that staff communicate members concerns to Parks staff and investigate the possibility of contracts for maintenance in local parks, being awarded to local contractors.

 

15.5    Le Bons Bay Reserve Access

Part B

The Board was informed that an emergency access had recently been installed through private property, to the Le Bons Bay Domain for use in case of a tsunami.

 

 

The Board requested that staff arrange for appropriate signage to advise that the recently installed exit from the Le Bons Bay Reserve is for emergency use only.

 

Meeting concluded at 3.26pm.

 

CONFIRMED THIS 12th DAY OF FEBRUARY 2018

 

Christine Wilson

Chairperson

 


Banks Peninsula Community Board

12 February 2018

 

 

7.        Reserve Management Committee

Reference:

17/1451777

Contact:

Liz Carter

liz.carter@ccc.govt.nz

941-5682

 

 

1.   Purpose of Report

1.1          The following Reserve Management Committee minutes have been received.  These minutes may still need to be confirmed by the Committees at their next meeting.

Okains Bay Reserve Management Committee Minutes 10 October 2017

Duvauchelle Reserve Management Committee Minutes 16 October 2017

Diamond Harbour Reserves Management Committee Minutes 31 October 2017

Ataahua Reserve Management Committee Minutes 20 November 2017

Duvauchelle Reserve Management Committee Minutes 20 November 2017

Cass Bay Reserves Management Committee Minutes 7 December 2017

Duvauchelle Reserve Management Committee Minutes 18 December 2017

 

2.   Staff Recommendations

That the Banks Peninsula Community Board:

1.         Receive the minutes of the following Reserve Management Committee meetings:

·     Okains Bay Reserve Management Committee Minutes 10 October 2017

·     Duvauchelle Reserve Management Committee Minutes 16 October 2017

·     Diamond Harbour Reserves Management Committee Minutes 31 October 2017

·     Ataahua Reserve Management Committee Minutes 20 November 2017

·     Duvauchelle Reserve Management Committee Minutes 20 November 2017

·     Cass Bay Reserves Management Committee Minutes 7 December 2017

·     Duvauchelle Reserve Management Committee Minutes 18 December 2017

 

Attachments

No.

Title

Page

a

Okains Bay Reserve Management Committee Minutes - 10 October 2017

16

b

Duvauchelle Reserve Management Committee Minutes 16 October 2017

18

c

Diamond Harbour Reserves Management Committee Minutes - 31 October 2017

20

d

Ataahua Reserve Management Committee Minutes - 20 November 2017

27

e

Duvauchelle Reserve Management Committee Minutes 20 November 2017

28

f

Cass Bay Reserves Management Committee Minutes - 7 December 2017

30

g

Duvauchelle Reserve Management Committee Minutes - 18 December 2017

32

 

 


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8.        Akaroa Museum Advisory Committee 23 November 2017 Minutes

Reference:

18/24249

Contact:

Liz Carter

liz.carter@ccc.govt.nz

03-941-5682

 

 

1.   Purpose of Report

The Akaroa Museum Advisory committee’s minutes from 23 November 2017 have been received.

 

 

2.   Staff Recommendations

That the Banks Peninsula Community Board:

1.         Receive the minutes from the meeting of the Akaroa Museum Advisory Committee held on 23 November 2017.

 

 

Attachments

No.

Title

Page

a

Akaroa Museum Advisory Committee 23 November 2017 Minutes

36

 

 


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12 February 2018

 

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9.        Community Organisation Report

Reference:

18/58809

Contact:

Liz Carter

liz.carter@ccc.govt.nz

03-941-5682

 

 

1.   Purpose of Report

Minutes have been received from:

1.    Orton Bradley Park Board – 20 November 2017

2.    Orton Bradley Park - Annual Manager Report 2016-2017

 

 

2.   Staff Recommendations

That the Banks Peninsula Community Board:

1.         Receive the minutes of the Orton Bradley Park Board Meeting held on 27 June 2017.

 

 

Attachments

No.

Title

Page

a

Orton Bradley Park Board Minutes for 20 November 2017

40

b

Annual Manager's Report for 2016-17

44

 

 


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10.    Whakaraupō / Lyttelton Harbour Catchment Management Plan

Reference:

17/1490063

Contact:

Kelvin McMillan

kelvin.mcmillan@ccc.govt.nz

9418692

 

 

1.   Purpose of Report

1.1       The purpose of this report is for the Banks Peninsula Community Board to endorse and recommend that the Council adopt the Whaka-Ora Healthy Harbour, Ki Uta Ki Tai, Whakaraupō/Lyttelton Harbour Catchment Plan.

 

2.   Staff Recommendations

That the Banks Peninsula Community Board:

1.         Receive the information in the Whaka-Ora Healthy Harbour, Ki Uta Ki Tai, Whakaraupō/Lyttelton Harbour Catchment Management Plan report.

2.         Recommend that the Council adopt the Catchment Management Plan.

 

 

3.   Key Points

3.1       The Lyttelton Port Recovery Plan (CERA, 2015) records a commitment by Christchurch City Council, Canterbury Regional Council (Environment Canterbury), Lyttelton Port Company Limited, Te Hapū o Ngāti Wheke, and Te Rūnanga o Ngāi Tahu as Tāngata Tiaki (the Partners) to work together to develop a catchment management plan for Whakaraupō/Lyttelton Harbour in accordance with the philosophy ki uta ki tai (from the mountains to the sea).

3.2       The Partners recognise Te Hapū o Ngāti Wheke as tangata whenua holding mana whenua and mana moana for Whakaraupō/Lyttelton Harbour.

3.3       The Partners have agreed that the plan (Attachment A) will aim to restore the ecological and cultural health of Whakaraupō/ Lyttelton Harbour as mahinga kai, whilst also addressing other environmental, cultural and social concerns, including the needs of recreational users, as well as the needs of a working port (Lyttelton Port Recovery Plan 5.1).

3.4       Issues that most affect the harbour include soil erosion (leading to harbour siltation which affects marine life), storm water runoff, pollution and biodiversity loss throughout the catchment.

3.5       In late 2017 the plan was made available for public consultation and received widespread support from harbour communities. The catchment management plan has been accordingly amended and finalised, and is now ready for adoption by the partner organisations including the Council. 

3.6       The key kaupapa (purpose) of this plan is mahinga kai. The concept of mahinga kai is broken down into the three clear goals (whāinga) of ensuring we have a healthy mahinga kai environment, an abundant mahinga kai environment, and one we are all interconnected to so that we can share in its treasures.

3.7       The Plan has identified three pou (guiding principles) that will help determine how to reach these goals, and shares some of the stories and histories that make Whakaraupō/Lyttelton Harbour such a special place.  

3.8       These Pou are: change-making; Mō tātou, ā, mō kā uri ā muri ake nei (for us and our children after us); and collaboration.

3.9       The whole plan is nestled within the metaphor of weaving a korowai, with each step linked to a different step in the process of making a traditional korowai, from harvesting                                        and working the raw materials, to weaving different natural fibres and feathers from throughout the catchment into our korowai, creating the patterns upon it that represent key focus areas for us, and finally wrapping it around our Harbour and maintaining it for generations to come.

3.10    A comprehensive series of actions covering erosion and sedimentation, pollution, terrestrial biodiversity, marine biodiversity, research and monitoring and supporting actions have been recommended to restore the harbour for current and future generations.

3.11    The partners’ Memorandum of Understanding (MOU) sets out a commitment to collaborating on a long term basis in the delivery, implementation and the review of this plan. Funding of $600,000 is already committed through to 2018 for initial implementation of the Plan. The MOU contains a commitment to confirm funding and resources for the following three-year period (out to June 2021).  Council’s major financial contribution will be through sewerage and storm water network upgrades which are already included in the existing 2015 and draft 2018, LTP’s.  Implementation of the plan will ultimately require the involvement of the whole community for it to be effective.

 

Attachments

No.

Title

Page

a

Whaka-Ora Healthy Harbour, Ki Uta Ki Tai.  Whakaraupo/ Lyttelton Harbour Catchment Management Plan

53

 

 

Signatories

Authors

Kelvin McMillan - Senior Policy Planner

Clive Appleton - Team Leader Natural Environment

Approved By

Helen Beaumont - Head of Strategic Policy

Brendan Anstiss - General Manager Strategy and Transformation

  


Banks Peninsula Community Board

12 February 2018

 

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Banks Peninsula Community Board

12 February 2018

 

 

11.    Lyttelton (Oxford street/Winchester Street) Pedestrian Improvements and Minor Bus Stop Changes

Reference:

18/47320

Contact:

Andy Cameron

Andy.Cameron@ccc.govt.nz

Enter phone.

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is to advise the Banks Peninsula Community Board on the outcome of consultation, and request that it approve the installation of kerb build-outs, new bus stop location, and no stopping restrictions to create safer sightlines at pedestrian crossing locations.  Please refer to Attachment A.

Origin of Report

1.2       This report is staff generated following consultation with the community and key stakeholders.  This project was initiated by staff to formalise a temporary pedestrian crossing solution, and to rationalise bus stops to improve safety and reduce inefficiencies.

2.   Significance

2.1       The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by comparing factors relating to this decision against the criteria set out in Council's Significance and Engagement Policy. 

2.1.2   The community engagement and consultation outlined in this report reflect the assessment.

 

Staff Recommendations

That the Banks Peninsula Community Board:

3.1       approve Option 1

1.         Note that for the purposes of the following resolutions: (1) an intersection is defined by the position of kerbs on each intersecting roadway; and (2) The resolution is to take effect from the commencement of physical road works associated with the project as detailed in this report; and (3) if the resolution states "Note 1 applies", any distance specified in the resolution relates the kerb line location referenced as exists on the road immediately prior to the Community Board meeting of the 12th February 2017; and (4) If the resolution states "Note 2 Applies", any distance specified in the resolution relates the approved kerb line location on the road resulting from the resolution as approved.

2.         Revoke all existing parking and stopping restrictions on the north side of Winchester Street, commencing at intersection with Oxford Street and extending in a westerly direction for a distance of 21 metres. Note 1 Applies.

3.         Revoke all existing parking and stopping restrictions on the south side of Winchester Street, commencing at intersection with Oxford Street and extending in a westerly direction for a distance of 9 metres. Note 1 Applies.

4.         Revoke all existing parking and stopping restrictions on the west side of Oxford Street, commencing at intersection with Winchester Street and extending in a southerly direction for a distance of 20.5 metres. Note 1 Applies.

5.         Revoke all existing parking and stopping restrictions on the west side of Oxford Street, commencing at intersection with Winchester Street and extending in a northerly direction for a distance of 16 metres.  Note 1 Applies.

6.         Revoke all existing parking and stopping restrictions on the east side of Oxford Street, commencing at intersection with Sumner Road and extending in a northerly direction for a distance of 120 metres. Note 1 Applies.

7.         Revoke all existing parking and stopping restrictions on the south side of Sumner Road, commencing at intersection with Oxford Street and extending in a easterly direction for a distance of 24 metres. Note 1 Applies.

8.         Approve that the stopping of vehicles be prohibited on the north side of Winchester Street, commencing at intersection with Oxford Street and extending in a westerly direction for a distance of 10.5 metres. Note 2 Applies

9.         Approve that the stopping of vehicles be prohibited on the south side of Winchester Street, commencing at intersection with Oxford Street and extending in a westerly direction for a distance of 10.5 metres. Note 2 Applies

10.       Approve that the stopping of vehicles be prohibited on the west side of Oxford Street, commencing at intersection with Winchester Street and extending in a southerly direction for a distance of 15 metres. Note 2 Applies

11.       Approve that the parking of vehicles be restricted to the residents with an approved authorised residents parking permit, prominently displayed in the vehicle, in accordance with section 6.4 of the Land Transport (Road User) Rule 2004. This restriction is to apply at any time and be located on the west side of Oxford Street commencing at a point 15 metres south of its intersection with Winchester Street and extending in a southerly direction for a distance of 6 metres. Note 2 Applies

12.       Approve that the stopping of vehicles be prohibited on the west side of Oxford Street, commencing at intersection with Winchester Street and extending in a northerly direction for a distance of 18.5 metres. Note 2 Applies

13.       Approve that the stopping of vehicles be prohibited on the east side of Oxford Street, commencing at intersection with Sumner Road and extending in a northerly direction for a distance of 28 metres. Note 1 Applies.

14.       Approve that the parking of vehicles on the eastern side of Oxford Street commencing at a distance of 28 metres north of its intersection with Sumner Road and extending in a northerly direction for a distance of 25.5 metres, be restricted to a maximum parking time of three minutes. This restriction is to apply between the times of 8.15am and 9.15 am and 2.30pm and 3.30pm on school days only.

15.       Approve that the parking of vehicles on the eastern side of Oxford Street commencing at a distance of 28 metres north of its intersection with Sumner Road and extending in a northerly direction for a distance of 25.5 metres, be restricted to a maximum parking time of 120 minutes. This restriction is to apply during standard hours of 8am to 6pm Monday to Sunday, except for 8.15 to 9.15am and 2.30 to 3.30pm on school days, and parking limit lines be installed within this area once the extent of the vehicle crossings are confirmed.

16.       Approve that the Stopping of vehicles be prohibited on the east side of Oxford Street, commencing at a point 53.5 metres north of its intersection with Sumner Road and extending in a northerly direction for a distance of 6.5 metres. Note 1 Applies.

17.       Approve that a bus stop be created on the east side of Oxford Street commencing at a point 60 metre north of its intersection with Sumner Road and extending in a northerly direction for a distance of 15 Metres. Note 1 Applies.

18.       Approve that the Stopping of vehicles be prohibited on the east side of Oxford Street, commencing at a point 75 metres north of its intersection with Sumner Road and extending in a northerly direction for a distance of 14.5 metres. Note 1 Applies.

19.       Approve that the parking of vehicles on the eastern side of Oxford Street commencing at a distance of 89.5 metres north of its intersection with Sumner Road and extending in a northerly direction for a distance of 5.5 metres, be restricted to a maximum parking time of three minutes. This restriction is to apply between the times of 8.15am and 9.15 am and 2.30pm and 3.30pm on school days only.

20.       Approve that the parking of vehicles on the eastern side of Oxford Street commencing at a distance of 89.5 metres north of its intersection with Sumner Road and extending in a northerly direction for a distance of 5.5 metres, be restricted to a maximum parking time of 120 minutes. This restriction is to apply during standard hours of 8am to 6pm Monday to Sunday, except for 8.15 to 9.15am and 2.30 to 3.30pm on school days, and parking limit lines be installed within this area once the extent of the vehicle crossings are confirmed.

21.       Approve that the Stopping of vehicles be prohibited on the east side of Oxford Street, commencing at a point 95 metres north of its intersection with Sumner Road and extending in a northerly direction for a distance of 18 metres. Note 1 Applies.

22.       Approve that the parking of vehicles on the eastern side of Oxford Street commencing at a distance of 113 metres north of its intersection with Sumner Road and extending in a northerly direction for a distance of 30 metres, be restricted to a maximum parking time of three minutes. This restriction is to apply between the times of 8.15am and 9.15 am and 2.30pm and 3.30pm on school days only.

23.       Approve that the parking of vehicles on the eastern side of Oxford Street commencing at a distance of 113 metres north of its intersection with Sumner Road and extending in a northerly direction for a distance of 30 metres, be restricted to a maximum parking time of 120 minutes. This restriction is to apply during standard hours of 8am to 6pm Monday to Sunday, except for 8.15 to 9.15am and 2.30 to 3.30pm on school days, and parking limit lines be installed within this area once the extent of the vehicle crossings are confirmed.

24.       Approve that the stopping of vehicles be prohibited on the south side of Sumner Road, commencing at intersection with Oxford Street and extending in an easterly direction for a distance of 24 metres. Note 1 Applies.

25.       Approve the lane marking changes, kerb alignment changes and road surface changes, at the Winchester Street / Oxford Street, as detailed in Attachment A. Note 2 Applies.

26.       Approve the lane marking changes, kerb alignment changes and road surface changes, at the Sumner Road / Oxford Street, as detailed in Attachment A. Note 2 Applies.

27.       Approve the lane marking changes, kerb alignment changes and road surface changes on Oxford Street between its intersection with Sumner Road and Winchester Street, as detailed in Attachment A. Note 2 Applies.

 

 

3.   Key Points

3.1       This report supports the Council's Long Term Plan (2015 - 2025):

3.1.1   Activity: Road Operations

·     Level of Service: 10.0.6 Improve Road Safety: Reduce the number of reported crashes on the network

·     Improve operational efficiency

3.2       The following feasible options have been considered:

·     Option 1 – Install crossing facility that meets current design guidelines for sight lines and rationalise bus stops  (preferred option)

·     Option 2 –Rationalise bus stops and install crossing facility that improves sight lines but does not meet all current design guidelines

·     Option 3 – Do Nothing

3.3       Option Summary – Advantages and Disadvantages (preferred option)

3.3.1   The advantages of this option include:

·     Provides a safer crossing point on Winchester Street at the intersection with Oxford Street, which is a known desire line for pedestrians.

·     Increases safety for pedestrians crossing at the intersection of Oxford Street and Sumner Road and existing zebra crossing on Oxford Street.

·     Provides a more efficient bus network.

·     Provides safer journey for school children alighting the bus.

·     Improves crossing safety by removing the sight line obstruction caused by the two existing bus stop locations.

·     Improves the safety and ease of passengers boarding and alighting the bus.

·     Provides better level of service for the partially sighted and blind.

3.3.2   The disadvantages of this option include:

·     Net loss of five parking spaces.

·     Bus patrons alighting and heading north have 58 m further to walk.

 

4.   Background

Crossing

4.1       A temporary pedestrian crossing point was installed at the Oxford Street / Winchester Street intersection to assist Lyttelton School pupils crossing Oxford Street when the school was operating from multiple sites in the vicinity.  It also assisted pedestrians to cross Winchester Street and link with the existing zebra pedestrian crossing on Oxford Street.  The original construction was with paint and flexi-posts and included the installation of a stop control on Winchester Street at Oxford Street, but did not include no stopping for improved sight lines.

Now that Lyttelton School has been rebuilt, reopened, and merged with Lyttelton West School, pedestrian travel patterns have been observed.  This has led staff to recommend that a new permanent crossing point be installed to replace the temporary crossing point to support the desire line crossing Winchester Street.

Bus Stop

4.2       An opportunity was identified for improving three areas associated with the current bus stop locations, which were:

·    Two stops close together, approximately 100 m, creating network inefficiencies.

·    Pedestrian sight lines were obscured when bus parked at bus stop.

·    Positioning of the bus stop to be more appropriate to the needs of the school.

4.3       A further benefit from this rationalisation was a reduction in the loss of parking associated with improving the safety of the crossing points.

Post consultation

5.4       During consultation speeding cars were raised as an issue on Oxford Street which led staff to postpone reporting to the Board and to carry out speed surveys.  This survey showed that there was not a general issue with speed on Oxford Street, but occasional high speeds which are enforcement matter.

 

5.   Option 1 – Install crossing facility that meets current design guidelines for sight lines and rationalise bus stops  (preferred option)

Option Description

5.1       Install build-outs on Winchester Street at the intersection with Oxford Street; install tactile pavers at this location and on Oxford Street at the intersection of Sumner Road; install no stopping restrictions to improve sight distances at the intersection of Oxford Street and Sumner Road, and on Oxford Street at the intersection with Winchester Street to meet design sight line distances, and on Oxford Street to accommodate the new bus stop location.

Significance

5.2       The level of significance of this option is low consistent with Section 2 of this report.

5.3       Engagement requirements for this level of significance are consistent with this assessment.

Impact on Mana Whenua

5.4       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

5.5       Community engagement for this project was undertaken from Tuesday, 10 October 2017 to Friday, 27 October 2017.

5.6       Council staff delivered 300 consultation leaflets to residents in and around Oxford Street and Winchester Street, Council libraries and service centres.  They were also posted and emailed to 43 key stakeholders. 


 

5.7       The consultation response is as follows:

 Preference

Support

Do not support

Concerns

9

10

7

27.27%

40.91%

31.82%

 

 

 

 

 

 Age

25-49

50-64

65+

Blank

4

1

4

13

18.18%

4.55%

18.18%

59.09%

 

 

 

 

 

  Gender

Male

Female

Blank

6

10

6

27.27%

45.45%

27.27%

 

 

 

 

5.1       The feedback was received from submitters and has been responded to by the project team.  Please see Attachment C.

5.2       A petition was submitted in relation to the speed of vehicles travelling on Oxford Street.  Staff carried out a speed survey, post consultation, over a period of one week which concluded that the 85th percentile speed (the speed at which 85% of vehicles are travelling at or less than) is 45.7 km/h for northbound vehicles and 44.63 km/h for southbound vehicles.  

5.3       A comment was made about the pot holes on Oxford Street which has been passed on to the Transport Maintenance Team. 

5.4       A letter has been sent to all submitters advising of the outcome of the consultation, including details of the Community Board meeting, and how they can speak to their submission if they wish.  Also included in this letter was a link to the feedback received and the Community Board report.

Alignment with Council Plans and Policies

5.5       This option is consistent with Council’s Plans and Policies.

Financial Implications

5.6       Cost of Implementation – This project would be carried out under the Minor Safety Projects Budget and is estimated at $60,000.

5.7       Maintenance / Ongoing Costs – Covered under the Area Maintenance Contract and the effect will be minimal to the overall asset.

5.8       Funding source – 2018 Capex Minor Safety Projects

Legal Implications

5.9       There is a legal context, issue or implication relevant to this decision

5.10    This report has not been reviewed and approved by the Legal Services Unit

5.11    The legal consideration are

·        Part 1, Clause 5 of the Christchurch City Council Traffic and Parking Bylaw 2008 provides the Council with the authority to install parking restrictions by resolution.

·        Community Boards have delegated authority from the Council to exercise the delegations as set out in the Register of Delegations.  The list of delegations for the Community Boards includes the resolution of parking restrictions, traffic control devices, traffic islands and pedestrian crossings.

·        The installation of any signs and/or markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.

Risks and Mitigations

5.12    Not Applicable

Implementation

5.13    Implementation dependencies – Approval by Community Board

5.14    Implementation timeframe – Construction to be completed by the end of this financial year

Option Summary – Advantages and Disadvantages

5.15    The advantages of this option include:

·   Provides a safe crossing point on Winchester Street at the intersection with Oxford Street, which is a known desire line for pedestrians

·   Increases safety for pedestrians crossing at the intersection of Oxford Street and Sumner Road.

·   Provides a more efficient bus network.

·   Provides safer journey for school children alighting the bus.

·   Improves crossing safety by removing the sight line obstruction caused by the two existing bus stop locations

·   Improves the safety and ease of passengers boarding and alighting the bus.

·   Provides better service for the partially sighted and blind.

5.16    The disadvantages of this option include:

·   Net loss of five parking spaces.

·   Bus patrons alighting and heading north have 58 m further to walk.

 

6.   Option 2 – Rationalise bus stops and install crossing facility that improves sight lines but does not meet all current design guidelines

Option Description

6.1       Install build-outs on Winchester Street at the intersection with Oxford Street; install tactile pavers at this location and on Oxford Street at the intersection of Sumner Road; install no stopping restrictions to improve sight distances at the intersection of Oxford Street and Sumner Road, on Oxford Street at the intersection with Winchester Street to meet advanced sight distances only, and on Oxford Street to accommodate the new bus stop location

Significance

6.2       The level of significance of this option is low consistent with section 2 of this report.

6.3       Engagement requirements for this level of significance are consistent with this assessment.

Impact on Mana Whenua

6.4       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

6.5       This option was in response to consultation feedback and was provided to all responders in relation to consultation on Option 1.

Alignment with Council Plans and Policies

6.6       This option is not consistent with Council’s Plans and Policies

6.6.1   Inconsistency – Best practice design guidelines not met

6.6.2   Reason for inconsistency – Public opposition to Option 1, because of loss of on street parking. It was considered beneficial to provide an option that increased the safety of the existing crossing to meet absolute minimum design guidelines for sight lines, and retain some on street parking. 

The minimum standard means that from the pavement the pedestrian may not have enough sight distance to make a decision on a safe gap that would allow them to complete the entire crossing, however a vehicle approaching the crossing does have enough sight distance to brake and stop before reaching the crossing. 

The main factors supporting the inclusion of Option 2 include:

·    A school safety zone being in operation. Consequently speeds will be lower when the greatest volumes of pedestrians will be using the facility.

·    Pedestrians have been observed standing at the kerb line giving them a better line of sight than that assumed for the design of Option 1.

·    Option 2 is an improvement on the current situation and there has been no recent crash history at this intersection.

Financial Implications

6.7       Cost of Implementation – This project would be carried out under the Minor Safety Projects Budget and is estimated at $60,000.

6.8       Maintenance / Ongoing Costs – Covered under the Area Maintenance Contract and the effect will be minimal to the overall asset.

6.9       Funding source – 2018 Capex Minor Safety Projects.

Legal Implications

6.10    There is a legal context, issue or implication relevant to this decision

6.11    This report has not been reviewed and approved by the Legal Services Unit

6.12    The legal consideration are

·     Part 1, Clause 5 of the Christchurch City Council Traffic and Parking Bylaw 2008 provides the Council with the authority to install parking restrictions by resolution.

·     Community Boards have delegated authority from the Council to exercise the delegations as set out in the Register of Delegations.  The list of delegations for the Community Boards includes the resolution of parking restrictions, traffic control devices, traffic islands and pedestrian crossings.

·     The installation of any signs and/or markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.

Risks and Mitigations

6.13    Not applicable

Implementation

6.14    Implementation dependencies – Approval by Community Board.

6.15    Implementation timeframe – Construction to take place this financial year.

Option Summary – Advantages and Disadvantages

6.16    The advantages of this option include:

·    Provides a safer crossing point on Winchester Street at the intersection with Oxford Street, which is a known desire line for pedestrians.

·    Increases safety for pedestrians crossing at the intersection of Oxford Street and Sumner Road.

·    Provides a more efficient bus network.

·    Provides safer journey for school children alighting the bus.

·    Improves crossing safety by removing the sightline obstruction caused by the two existing bus stop locations.

·    Improves the safety and ease of passengers boarding and alighting the bus.

·    Provides better service for the partially sighted and blind.

·    Better aligns with local opinion due to no loss of parking.

6.17    The disadvantages of this option include:

·   Bus patrons alighting and heading north have 58 meters further to walk

·   The crossing facility does not meet current design guidelines for sight lines, potentially reducing the overall safety of the crossing facility.  A road safety audit will be made available at the Board meeting outlining the level of risk for this option.

7.   Option 3 – Do nothing

Option Description

7.1       Status quo remains.

Significance

7.2       The level of significance of this option is low consistent with section 2 of this report.

7.3       Engagement requirements for this level of significance are consistent with this level.

Impact on Mana Whenua

7.4       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

7.5       This option was not consulted on.

Alignment with Council Plans and Policies

7.6       This option is inconsistent with Council’s Plans and Policies

7.6.1   Inconsistency - This option does not address known safety issues.

Financial Implications

7.7       None

Legal Implications

7.8       None

Risks and Mitigations

7.9       Not applicable

Implementation

7.10    Implementation dependencies – Not applicable

7.11    Implementation timeframe – Not applicable

Option Summary - Advantages and Disadvantages

7.12    The advantages of this option include:

·   None

7.13    The disadvantages of this option include:

·   This option does not address known safety issues

·   Current temporary solution has come to the end of its life so safety will be reduced at this location.

 

Attachments

No.

Title

Page

a

Option 1 Plan

112

b

Option 2 Plan

113

c

Submissions and Team responses

114

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Authors

Andy Cameron - Junior Project Manager

Sharon O'Neill - Team Leader Project Management Transport

William Homewood - Traffic Engineer - Investigation & Design

Samantha Sharland - Engagement Advisor

Neil Gillon - Senior Project Manager

Approved By

Lynette Ellis - Manager Planning and Delivery Transport

Richard Osborne - Head of Transport

David Adamson - General Manager City Services

  


Banks Peninsula Community Board

12 February 2018

 

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Banks Peninsula Community Board

12 February 2018

 

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Banks Peninsula Community Board

12 February 2018

 

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Banks Peninsula Community Board

12 February 2018

 

 

12.    Banks Peninsula Community Board Discretionary Response Fund Report 12 February 2018

Reference:

18/64206

Contact:

Philipa Hay

Philipa.hay@ccc.govt.nz

941 5604

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Banks Peninsula Community Board to consider three applications for funding from its 2017/18 Discretionary Response Fund from the organisations listed below.

Funding Request Number

Organisation

Project Name

Amount Requested

Amount Recommended

57422

Little River Craft Station

Information for Visitors (2)

$656

$438

57430

Diamond Harbour Youth and Community Trust

Diamond Harbour Youth Project

$2,400

$2,400

57431

Canterbury Society of Arts t/a CoCA Centre of Contemporary Art

2018 Wakaroa Pigeon Bay Art Trail

$4,998

$3,000

 

Origin of Report

1.2       This report is to assist the Community Board to consider applications for funding from Little River Craft Station, the Diamond Harbour Youth and Community Trust and the Canterbury Society of Arts t/a CoCA Centre of Contemporary Art.

2.   Significance

2.1       The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the number of people affected and/or with an interest.

2.1.2   Due to the assessment of low significance, no further community engagement and consultation is required.

 

1.   Staff Recommendations

That the Banks Peninsula Community Board:

1.         Makes a grant of $438 to the Little River Craft Station Inc. towards copy for the website.

2.         Makes a grant of $2,400 to the Diamond Harbour Youth and Community Trust towards the Diamond Harbour Youth Project.

3.         Makes a grant of $3,000 to the Canterbury Society of Arts t/a CoCA Centre of Contemporary Art towards the 2018 Wakaroa Pigeon Bay Art Trail.

 

 

3.   Key Points

3.1       At the time of writing, the balance of the Discretionary Response Fund is as detailed below.

Total Budget 2017/18

Granted To Date

Available for allocation

Balance If Staff Recommendation adopted

$54,187

$32,007

$22,180

$16,342

 

3.2       Based on the current Discretionary Response Fund criteria, the applications listed above are eligible for funding.

3.3       The attached Decision Matrices provide detailed information for the applications.  This includes organisational details, project details, financial information and a staff assessment.

 

Attachments

No.

Title

Page

a

Little River Craft Station Inc. - Information for Visitors (2) Matrix

127

b

Diamond Harbour Youth and Community Trust - Diamond Harbour Youth Project Matrix

128

c

Canterbury Society of Arts t/a CoCA Centre of Contemporary Art - 2018 Wakaroa Pigeon Bay Art Trail Matrix

129

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Philipa Hay - Community Development Advisor

Approved By

Penelope Goldstone - Manager Community Governance, Banks Peninsula/Akaroa

  


Banks Peninsula Community Board

12 February 2018

 

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Banks Peninsula Community Board

12 February 2018

 

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Banks Peninsula Community Board

12 February 2018

 

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Banks Peninsula Community Board

12 February 2018

 

 

13.    Banks Peninsula Community Board Area Report

Reference:

17/1496768

Contact:

Penelope Goldstone and Joan Blatchford

penelope.goldstone@ccc.govt.nz
joan.blatchford@ccc.govt.nz

941 5689
941 5643

 

 

1.   Purpose of Report

This report provides information on initiatives and issues current within the Community Board area, to provide the Board with a strategic overview and inform sound decision making.

 

2.   Staff Recommendations 

That the Banks Peninsula Community Board:

1.         Receive the Area Update for February 2018.

2.         Appoint two members to attend one of the Community Waterway Workshops being held in February and March.

3.         Schedule a meeting to consider the Urumau Reserve Development Plan.

4.         Approve the appointment of David Kinnaird as the Akaroa District Promotions representative on the Akaroa Issues Working Party.

 

 

3.   Community Board Activities and Forward Planning

3.1       Memos/Information/Advice to the Board

3.1.1   Charteris Bay Wastewater Scheme

At the Board’s 13 November meeting, the Charteris Bay Residents Association raised issues regarding the gravity sewer system in Charteris Bay. The Board resolved the following.

That the Banks Peninsula Community Board:

1.   Refer the issues raised in the deputation to staff for an urgent response, with an initial response to the next meeting of the Board, with particular urgency noted regarding:

1.1    Status of global consent offered to gravity fed users in Charteris Bay, in         particular those who have already connected

1.2    Low user uptake of the Charteris Bay wastewater system, including resulting    gases in the system

1.3    Adequacy of stormwater system in Bayview Road, with particular        consideration of the impact of having connected to the water system and   consequential increased flows of rainwater

1.4    Unsatisfactory state of repairs to the road following installation of the    wastewater scheme

1.5    State of maintenance or repair of the Paradise Beach track with regard to    both amenity and public safety

1.6    Wider storm water considerations relating to Charteris Bay and the southern    bays of Lyttelton Harbour in general.

Staff responded to these issues in the attached memorandum.

3.1.2   Summit Road Proposed Prohibited Times on Road Restrictions – Since the Board was requested to nominate one Board member plus Councillor Turner to represent the Board at a hearing to make a recommendation to the Council on the Summit Road – Proposed Prohibited Times on Road Restrictions, a further proposal has been made. The proposal is to have a hearings panel convened.

A report was presented to the Council’s 25 January meeting to convene a hearings panel and for the Council to confirm the hearings panel membership.  The Council resolved:

                   Appoint a Hearings Panel to receive deputations, consider public submissions, and make a recommendation to the Council on the Summit Road proposed prohibited times on road restrictions consultation.

                                   Approve that the Hearings Panel comprise of Councillor David East (Chair), Deputy Mayor Turner, Councillor Scandrett and Community Board Members Melanie Coker, Ross McFarlane, Darrell Latham and Christine Wilson.

         That the Community Boards have the ability to substitute another member should the nominated representative not be available on the date set aside for hearings. Noting that Community Board representative needs to be consistent across all hearing and deliberation meetings.

3.1.3   Community Waterway Workshops- The Canterbury Water Management Strategy Zone Committee are hosting community waterway workshops during February and early March 2018.  The Board has been asked to nominate two representatives who will attend one of the workshops.  Residents, who left their contact details, after the community water survey and representatives from the Youth Council have also been invited.  The workshops are being held:

·   Monday 19 February Fendalton Service Centre Board Room

·   Wednesday 21 February Halswell Library Hao Room

·   Monday 26 February Papanui Service Centre Board Room

·   Thursday 1 March Beckenham Service Centre Board Room

The agenda for the workshops will include an overview of the state of our waterways, what Council is doing to improve them and findings from the recent community survey on water, followed by a brainstorming session to get ideas develop actions the community can undertake to help stop contaminants getting into waterways plus helping clean them up. It is likely to be focusing on litter and sediment as the top two contaminants. Other contaminants will be addressed.

The Banks Peninsula Zone Committee is hosting the Halswell workshop. Further details will be sent to the Board representatives.

3.1.4   Urumau Reserve Development Plan Meeting

The Board needs to set a date for a meeting to consider the Urumau Reserve Development Plan. As submitters (616) will be advised that they can make a deputation to the Board meeting when this is considered, staff are suggesting that the Board hold a special meeting to consider just this report because it is expected there may be a large number of deputation requests.

Staff Recommendation

That the Board schedule a meeting to consider the Urumau Reserve Development Plan.

3.2       Board area Consultations/Engagement/Submission opportunities

Nothing to report.

3.3       Annual Plan and Long Term Plan matters

The Council will approve the Draft Long Term Plan in late February and it will then be open for consultation through most of March.  It is intended to convene an additional seminar for the Board on the afternoon of 12 March so that the Board can workshop its submission.

3.4       Board Reporting

Nothing to report

3.5       Requests for information from Board meeting on Newsline

4.   Community Board Plan – Update against Outcomes

A six monthly update to 31 December 2017, on the Community Board Plan will be included in the Area Report to the 12 March 2018 Board meeting.

 

5.   Significant Council Projects in the Board Area

5.1       Strengthening Community Fund Projects

5.1.1   There were 20 groups from Banks Peninsula communities allocated funding by the Board for projects for the year starting 1 September 2017.  One applicant (Project Lyttelton) received multi-year funding, allocated annually on receipt of an annual status report.   

5.2       Other partnerships with the community and organisations

5.2.1   Akaroa Issues Working Party

Akaroa District Promotions (ADP) has advised that Hugh Waghorn has resigned from its board after many years of great service.  David Kinnaird has offered to represent ADP on the Akaroa Issues Working Party in place of Hugh.

Staff Recommendation

That the Board approve the appointment of David Kinnaird as the Akaroa District Promotions representative on the Akaroa Issues Working Party.

5.2.2   Lyttelton Skate Park Opening

Planning is underway for the official opening of the skate park on Monday 26th February at 3.30pm.  The opening is being supported by the Youth Group.

 

5.3       Community Facilities (updates and future plans)

Nothing to report.

5.4       Infrastructure projects underway

Nothing to report.

 

5.5       Events Report back

Nothing to report

 

6.   Significant Community Issues, Events and Projects in the Board Area

6.1       Okains Bay Water Supply

A meeting was held on 18 December 2017 with members of the Okains Bay community to discuss different options for a possible community water supply.  Some very useful feedback was obtained and staff are now preparing a report for the 26 February meeting on this issue.

Another meeting will be held with the community prior to the Board considering the report.  A verbal update will be given on this.

6.2       Akaroa Wharf Users Meetings

Staff have met twice with users and stakeholders of the Akaroa Wharf to discuss operational matters.  Good progress has been made on this.  A verbal update will be given from the second meeting scheduled for 2 February.

 

7.   Parks, Sports and Recreation Update (bi-monthly)

The bi-monthly report will be included in the Area Report for March 2018.

 

8.   Community Board funding budget overview and clarification

8.1       Strengthening Communities Fund

The Board allocated $146,654 from its 2017/18 Strengthening Communities Fund to 20 of 22 groups which applied.  One applicant (Project Lyttelton) received multi-year funding, allocated annually on receipt of an annual status report.

8.2       Discretionary Response Fund (DRF)

The budget for the Board’s 2017/18 DRF was set at $54,187. As at 22 February 2018,
25 applications have been submitted to this fund (these include four Board projects).  Allocations total $32,007.  Two applications have been declined funding and three applications have been received during January 2018 and are yet to be presented to the Board.  This fund closes 30 June 2018.

 

 

 

Attachments

No.

Title

Page

a

Memorandum - Charteris Bay Wastewater Scheme

136

 

 

Signatories

Authors

Joan Blatchford - Manager Community Governance, Banks Peninsula/Lyttelton

Penelope Goldstone - Manager Community Governance, Banks Peninsula/Akaroa

Liz Carter - Community Board Advisor

Amy Hart - Governance Support Officer

Philipa Hay - Community Development Advisor

Grace Le Heux - Community Support Officer

Andrea Wild - Community Development Advisor

Trisha Ventom - Community Recreation Advisor

Approved By

Joan Blatchford - Manager Community Governance, Banks Peninsula/Lyttelton

Penelope Goldstone - Manager Community Governance, Banks Peninsula/Akaroa

Lester Wolfreys - Head of Community Support, Governance and Partnerships

  


Banks Peninsula Community Board

12 February 2018

 

PDF Creator


 

PDF Creator

 


Banks Peninsula Community Board

12 February 2018

 

 

14.  Elected Members’ Information Exchange

 

This item provides an opportunity for Board Members to update each other on recent events and/or issues of relevance and interest to the Board.