Coastal-Burwood Community Board

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Coastal-Burwood Community Board will be held on:

 

Date:                                     Monday 4 December 2017

Time:                                    4.30pm

Venue:                                 Boardroom, Corner Beresford and Union Streets,
New Brighton

 

 

Membership

Chairperson

Deputy Chairperson

Members

Kim Money

Tim Sintes

Tim Baker

David East

Glenn Livingstone

Linda Stewart

 

 

29 November 2017

 

 

 

 

 

Jo Wells

Manager Community Governance, Coastal-Burwood

941 6451

jo.wells@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
https://www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Coastal-Burwood Community Board

04 December 2017

 

 

 


Coastal-Burwood Community Board

04 December 2017

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

TABLE OF CONTENTS

 

C       1.       Apologies.......................................................................................................................... 4

B       2.       Declarations of Interest................................................................................................... 4

C       3.       Confirmation of Previous Minutes................................................................................. 4

B       4.       Public Forum.................................................................................................................... 4

B       5.       Deputations by Appointment........................................................................................ 4

B       6.       Presentation of Petitions................................................................................................ 4 

C       7.       Correspondence Report................................................................................................ 11  

STAFF REPORTS

C       8.       Palmers Road (Bowhill-New Brighton) renewal......................................................... 15

C       9.       Proposed No Stopping Restrictions - Heron Street, Southshore.............................. 43

C       10.     Coastal-Burwood Community Board Youth Development Fund 2017/18 -   STT Stowers-Smith, TTM Stowers-Smith, and KPP Stowers-Smith................................................. 49

C       11.     Coastal-Burwood Discretionary Response Fund 2017/18 - Garden Pride Awards... 53

C       12.     Coastal-Burwood Community Board 2017/18 Discretionary Response Fund Application - Te Whare Whanau...................................................................................................... 57

C       13.     Coastal-Burwood Community Board 2017/18 Discretionary Response Fund Application - New Brighton Project................................................................................................. 61

C       14.     Coastal-Burwood Community Board 2017/18 Discretionary Response Fund Application - Coastal-Burwood Community Board South Brighton and Southshore Event...... 63

B       15.     Coastal-Burwood Community Board Community Facilities Needs Assessment- Research Report October 2017..................................................................................................... 67

C       16.     Coastal-Burwood Community Board Meeting Schedule 2018................................ 105

C       17.     Recess Committee 2017/18......................................................................................... 107

C       18.     Coastal-Burwood Community Board Area Report................................................... 109

B       19.     Elected Members’ Information Exchange.................................................................. 121 

 

 


Coastal-Burwood Community Board

04 December 2017

 

 

1.   Apologies

At the close of the agenda no apologies had been received.

2.   Declarations of Interest

Members are reminded of the need to be vigilant and to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3.   Confirmation of Previous Minutes

That the minutes of the Coastal-Burwood Community Board meeting held on Monday, 20 November 2017 be confirmed (refer page 5).

4.   Public Forum

A period of up to 30 minutes may be available for people to speak for up to five minutes on any issue that is not the subject of a separate hearings process.

It is intended that the public forum session will be held at the beginning of the meeting.

5.   Deputations by Appointment

Deputations may be heard on a matter or matters covered by a report on this agenda and approved by the Chairperson.

5.1

Rockabilly Show N Shine for 2017

Robbie Baigent, member of Rockabilly Show and Shine Ltd and one of the organisers of the Rockabilly Show N Shine for 2017, will speak on behalf of the organisers about this event.

 

Item 5.4.2 in the Coastal-Burwood Community Board Area refers

 

6.   Presentation of Petitions

There were no petitions received at the time the agenda was prepared.  


Coastal-Burwood Community Board

04 December 2017

 

 

 

Coastal-Burwood Community Board

Open Minutes

 

 

Date:                                     Monday 20 November 2017

Time:                                    4.38pm

Venue:                                 Boardroom, Corner Beresford and Union Streets,
New Brighton

 

 

Present

Chairperson

Deputy Chairperson

Members

Kim Money

Tim Sintes

Tim Baker

David East

Glenn Livingstone

Linda Stewart

 

 

20 November 2017

 

 

 

 

 

Jo Wells

Manager Community Governance, Coastal-Burwood

941 6451

jo.wells@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

 

The agenda was dealt with in the following order.

1.   Apologies

Part C

There were no apologies.

2.   Declarations of Interest

Part B

There were no declarations of interest recorded.

3.   Confirmation of Previous Minutes

Part C

Community Board Resolved CBCB/2017/00181

That the minutes of the Coastal-Burwood Community Board meeting held on Monday 6 November 2017, be confirmed.

Tim Sintes/Glenn Livingstone                                                                                                                                Carried

 

4.   Public Forum

Part B

There were no public forum presentations.

5.   Deputations by Appointment

Part B

There were no deputations by appointment.

6.   Presentation of Petitions

Part B

There was no presentation of petitions.    


 

 

7.   Coastal-Burwood Discretionary Response Fund 2017/18
Southshore Residents Association,  Automated External Defibrillator purchase.

 

Staff Recommendations

That the Coastal-Burwood Community Board:

1.         Declines the application from Southshore Resident’s Association to purchase an Automated External Emergency Defibrillator.

 

Community Board Resolved CBCB/2017/00182

Part C

That the Coastal-Burwood Community Board resolved to:

1.         Approve a grant of $2,900 to the Southshore Resident’s Association towards the purchase of an Automated External Defibrillator on the condition that members of the community have 24 hour access to the defibrillator. 

2.         Request that Automated External Defibrillators within the ward are considered as part of the Community Resilience planning.

Kim Money/Tim Sintes                                                                                                                                             Carried

 

8.   Coastal-Burwood Youth Development Fund Report 2017-18 M McNaughton-Vincent

 

Community Board Resolved CBCB/2017/00183 (Original Staff Recommendation accepted without change)

Part C

That the Coastal-Burwood Community Board resolved to:

1.         Approve a grant of $250 from its 2017/18 Youth Development Fund to Mia McNaughton-Vincent towards representing Canterbury in touch rugby at a tournament in Nelson 17-19 November and the Under 14 Inter-Provincial Series in Christchurch 16-17 December, 2017.

Tim Baker/Linda Stewart                                                                                                                                          Carried

 

9.   Coastal-Burwood Community Board Area Report

 

Staff Recommendations 

That the Coastal-Burwood Community Board:

1.         Receive the Area Update.

 

Board consideration

9.1       The Board provided their views to staff on a preferred method of consulting with the              community on the development of a QEII Park Masterplan.

9.2       Staff agreed to follow up on necessary repairs to the Caspian/Ebbtide Streets bund and carpark area at        the start of the new boardwalk.

9.3       Staff agreed to discuss with land drainage / relevant staff how repairs to the estuary edge              gabion baskets/Reno mattresses along South Brighton Domain could be repaired within the              scope of the March 2014 South New Brighton Reserves Management Plan.

 

Community Board Resolved CBCB/2017/00184

Part B

That the Coastal-Burwood Community Board:

1.         Receive the Coastal-Burwood Community Board Area Update.

2.         Agree that Youth Development Fund recipients be encouraged to report back on their event to the Board as a Public Forum presentation.  

3.         Request that “Avon-Ōtākaro” be a standing item within the Coastal-Burwood Community Board Area Update.

Kim Money/Tim Sintes                                                                                                                                             Carried

 

 

Glenn Livingstone left the meeting at 6:27pm and returned at 6:39pm.

10. Elected Members’ Information Exchange

Part B

Members exchanged information of relevant interest as follows:

10.1    The Board expressed its concern that the Parks Update in the Coastal-Burwood Community Board Area Update omitted comment on Donnell Park which has been reported to be in a state of disrepair. It was agreed that staff would follow up these concerns.   

 

10.2    The Board agreed to contact Land Information New Zealand with urgency to establish if the              Crown disposal process of the Central New Brighton School can be suspended to enable the              Community:

             a.         to consider options for the use of the Roy Stokes Hall and;

             b.         to consider options for the use of the balance of the school site.  

 

10.3    The Board agreed to write to the Ministry of Education to request a meeting to discuss the demolition plans for Aranui School. This was for the purpose of requesting that not all buildings be demolished so as to allow community groups to occupy buildings, noting there is an urgent need for community meeting spaces in the area due to the earthquakes.

 

10.4    The Board requests urgent advice from the Property Consultancy Team of how the Community Board can be involved in the number of schools in the Coastal-Burwood Board area that are subject to a Crown disposal process.

 

10.5    The Board requests staff to arrange a briefing to the Community Board on the 2017 Coastal Hazards Report by Tonkin and Taylor Ltd to provide information on the implications for the Coastal-Burwood Board area. 

 

10.6    The Board agreed that the Coastal-Burwood Community Facility Needs Assessment will be              discussed during the Board’s Long Term Plan process.

 

10.7    Noted that low rainfall is contributing to the browning of parks greenspace and associated long    grass which presents a fire hazard. Staff undertook to discuss solutions with the Parks Unit. 

 

 

 

   

Meeting concluded at 7.15pm

 

CONFIRMED THIS 4th DAY OF December 2017

 

Kim Money

Chairperson

 


Coastal-Burwood Community Board

04 December 2017

 

 

7.        Correspondence Report

Reference:

17/1384065

Contact:

Peter Croucher

Peter.croucher@ccc.govt.nz

941-5305

 

 

1.   Purpose of Report

Correspondence has been received from:

Name

Subject

Ivan Iafeta, Chief Executive – Regenerate Christchurch

Ōtākaro Avon River Corridor Regenteration

Jeremy Barr, Deputy Director – Land Information New Zealand

School Closures and Disposal – Central New Brighton School

 

 

2.   Staff Recommendations

That the Coastal-Burwood Community Board:

1.         Receive the information in the correspondence report dated 04 December 2017

 

 

 

Attachments

No.

Title

Page

a

Regenerate Christchurch 21 Nov 2017 - Ōtākaro Avon River Corridor Regeneration Area

12

b

School Closures and Disposal - Central New Brighton School

13

 

 


Coastal-Burwood Community Board

04 December 2017

 

PDF Creator


Coastal-Burwood Community Board

04 December 2017

 

PDF Creator

 


Coastal-Burwood Community Board

04 December 2017

 

 

8.        Palmers Road (Bowhill-New Brighton) renewal

Reference:

17/1304757

Contact:

Sandra Novais

Sandra.novais@ccc.govt.nz

941 8018

 

 

Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is to advise the Coastal-Burwood Community Board on the outcome of community consultation and to request the Board to approve the scheme design for the Palmers Road (Bowhill-New Brighton).

Origin of Report

1.2       This report is staff generated for the Coastal-Burwood Community Board following the consultation process. The Board was previously updated on the project via a memo sent on the 25 August 2017.

2.   Significance

2.1       The decisions in this report are of medium significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the significance matrix on the suggested thresholds for assessing criteria, which had a medium level of community interest.

2.1.2   Staff have considered the significance of the decision to be made by the Community Board.  Their assessment is that the matter is of medium significance for the following reasons:

a)  possible costs/risks to the Council, ratepayers and wider community of carrying out the decision;

b)  possible benefits/opportunities to the Council, ratepayers and wider community of carrying out the decision and;

c)   whether the impact of a decision can be easily reversed, a medium-low level of impact on those affected and level of impact on the capacity of the Council to carry out its role and functions and low for all of the other criteria

2.1.3   The community engagement and consultation outlined in this report reflect the assessment.

 

3.   Staff Recommendations 

That the Coastal-Burwood Community Board:

1.         Approve the general layout of Palmers Road (Bowhill-New Brighton) renewal as detailed in Attachment D, including new Kerb alignments, landscaping, surface treatments, parking restrictions and line markings.

2.         For the purposes of the following resolutions: (1) an intersection is defined by the position of kerbs on each intersecting roadway; and (2) The resolution is to take effect from the commencement of physical road works associated with the project as detailed in this report; and (3) if the resolution states "Note 1 applies", any distance specified in the resolution relates the kerb line location referenced as exists on the road immediately prior to the Community Board meeting of the 4th December 2017; and (4) If the resolution states "Note 2 Applies", any distance specified in the resolution relates the approved kerb line location on the road resulting from the resolution as approved.

a)    Revoke all traffic controls on New Brighton Road, commencing at its intersection with Palmers Road and continuing in a westerly direction for a distance of 12 metres. Note 1 applies.

b)    Revoke all traffic controls on New Brighton Road, commencing at its intersection with Palmers Road and continuing in an easterly direction for a distance of 11 metres. Note 1 applies

c)    Revoke all traffic controls on Palmers Road, between its intersection with New Brighton Road and its intersection with Bowhill Road. Note 1 applies.

d)    Revoke all traffic controls on Palmers Road, commencing at its intersection with Bowhill Road and continuing in a northerly direction for a distance of 15 metres. Note 1 applies.

e)    Revoke all traffic controls at the intersection of Palmers Road with Caithness Street. Note 1 applies.

f)     Revoke all traffic controls at the intersection of Palmers Road with Bowhill Road. Note 1 applies.

g)    Revoke all existing parking and stopping restrictions on the north side of New Brighton Road, commencing at its intersection with Palmers Road and continuing in a westerly direction for a distance of 12 metres. Note 1 Applies

h)    Revoke all existing parking and stopping restrictions on the north side of New Brighton Road, commencing at its intersection with Palmers Road and continuing in an easterly direction for a distance of 11 metres. Note 1 Applies

i)     Revoke all existing parking and stopping restrictions on the west side of Palmers Road, between its intersection with New Brighton Road and its intersection with Caithness Street. Note 1 applies.

j)     Revoke all existing parking and stopping restrictions on the west side of Palmers Road, commencing at its intersection with Caithness Street and continuing in a northerly direction for a distance of 600 metres. Note 1 applies.

k)    Revoke all existing parking and stopping restrictions on the east side of Palmers Road, between its intersection with New Brighton Road and its intersection with Bowhill Road. Note 1 applies.

l)     Revoke all existing parking and stopping restrictions on the west side of Palmers Road, commencing at its intersection with Bowhill Road and continuing in a northerly direction for a distance of 15 metres. Note 1 applies.

m)  Revoke all existing parking and stopping restrictions on the north side of Caithness Street, commencing at its intersection with Palmers Road and continuing in a westerly direction for a distance of 15 metres. Note 1 Applies

n)    Revoke all existing parking and stopping restrictions on the south side of Caithness Street, commencing at its intersection with Palmers Road and continuing in a westerly direction for a distance of 15 metres. Note 1 Applies

o)    Revoke all existing parking and stopping restrictions on the north side of Bowhill Road, commencing at its intersection with Palmers Road and continuing in an easterly direction for a distance of 12 metres. Note 1 Applies

p)    Revoke all existing parking and stopping restrictions on the south side of Bowhill Road, commencing at its intersection with Palmers Road and continuing in an easterly direction for a distance of 11 metres. Note 1 Applies

q)    Approve that the stopping of vehicles be prohibited at any time on the north side of New Brighton Road, commencing at its intersection with Palmers Road and extending in a westerly direction for a distance of 12 metres. Note 2 Applies.

r)     Approve that the stopping of vehicles be prohibited at any time on the north side of New Brighton Road, commencing at its intersection with Palmers Road and extending in an easterly direction for a distance of 11 metres. Note 2 Applies.

s)    Approve that the stopping of vehicles be prohibited at any time on the west side of Palmers Road, commencing at its intersection with New Brighton Road and extending in a northerly direction for a distance of 34 metres. Note 2 Applies.

t)     Approve that the stopping of vehicles be prohibited at any time on the east side of Palmers Road, commencing at its intersection with New Brighton Road and extending in a northerly direction for a distance of 38 metres. Note 2 Applies.

u)    Approve that the stopping of vehicles be prohibited at any time on the west side of Palmers Road, commencing at a point 60 metre north of its intersection with New Brighton Road and extending in a northerly direction for a distance of 34 metres. Note 2 Applies.

v)    Approve that the stopping of vehicles be prohibited at any time on the east side of Palmers Road, commencing at a point 63 metres north of its intersection with New Brighton Road and extending in a northerly direction for a distance of 34 metres. Note 2 Applies.

w)   Approve that the stopping of vehicles be prohibited at any time on the west side of Palmers Road, commencing at its intersection with Caithness Street and extending in a southerly direction for a distance of 18 metres. Note 2 Applies.

x)    Approve that the stopping of vehicles be prohibited at any time on the west side of Palmers Road, commencing at its intersection with Caithness Street and extending in a northerly direction for a distance of 16 metres. Note 2 Applies.

y)    Approve that the stopping of vehicles be prohibited at any time on the east side of Palmers Road, commencing at a point 243 metres north of its intersection with New Brighton Road and extending in a northerly direction for a distance of 38 metres. Note 2 Applies.

z)    Approve that the stopping of vehicles be prohibited at any time on the west side of Palmers Road, commencing at a point 134 metres north of its intersection with Caithness Street and extending in a northerly direction for a distance of 33 metres. Note 2 Applies.

aa)  Approve that the stopping of vehicles be prohibited at any time on the east side of Palmers Road, commencing at a point 401 metres north of its intersection with New Brighton Road and extending in a northerly direction for a distance of 35 metres. Note 2 Applies.

bb) Approve that the stopping of vehicles be prohibited at any time on the west side of Palmers Road, commencing at a point 285 metres north of its intersection with Caithness Street and extending in a northerly direction for a distance of 30 metres. Note 2 Applies.

cc)  Approve that the stopping of vehicles be prohibited at any time on the east side of Palmers Road, commencing at a point 546 metres north of its intersection with New Brighton Road and extending in a northerly direction for a distance of 38 metres. Note 2 Applies.

dd) Approve that the stopping of vehicles be prohibited at any time on the west side of Palmers Road, commencing at a point 453 north of its intersection with Caithness Street and extending in a northerly direction for a distance of 22 metres. Note 2 Applies.

ee) Approve that the stopping of vehicles be prohibited at any time on the east side of Palmers Road, commencing at a point 715 metres north of its intersection with New Brighton Road and extending in a northerly direction for a distance of 32 metres. Note 2 Applies.

ff)   Approve that the stopping of vehicles be prohibited at any time on the west side of Palmers Road, commencing at a point 564 metres north of its intersection with Caithness Street and extending in a northerly direction for a distance of 36 metres. Note 2 Applies.

gg)  Approve that the stopping of vehicles be prohibited at any time on the east side of Palmers Road, commencing at its intersection with Bowhill Road and extending in a southerly direction for a distance of 13 metres. Note 2 Applies.

hh) Approve that the stopping of vehicles be prohibited at any time on the east side of Palmers Road, commencing at its intersection with Bowhill Road and extending in a northerly direction for a distance of 15 metres. Note 2 Applies.

ii)    Approve that the stopping of vehicles be prohibited at any time on the north side of Caithness Street, commencing at its intersection with Palmers Road and extending in a westerly direction for a distance of 15 metres. Note 2 Applies.

jj)    Approve that the stopping of vehicles be prohibited at any time on the south side of Caithness Street, commencing at its intersection with Palmers Road and extending in a westerly direction for a distance of 15 metres. Note 2 Applies.

kk)  Approve that the stopping of vehicles be prohibited at any time on the north side of Bowhill Road, commencing at its intersection with Palmers Road and extending in an easterly direction for a distance of 12 metres. Note 2 Applies.

ll)    Approve that the stopping of vehicles be prohibited at any time on the south side of Bowhill Road, commencing at its intersection with Palmers Road and extending in an easterly direction for a distance of 11 metres. Note 2 Applies.

mm)      Approve the lane marking changes, kerb alignment changes and road surface changes on Palmers Road, between its intersection with New Brighton and a point 15 metres north of its intersection with Bowhill Road, as detailed in Attachment D. Note 2 Applies.

nn) Approve the lane marking changes, kerb alignment changes and road surface changes on New Brighton Road, at its intersection with Palmers Road, as detailed in Attachment D. Note 2 Applies.

oo) Approve the lane marking changes, kerb alignment changes and road surface changes on Caithness Street, at its intersection with Palmers Road, as detailed in Attachment D. Note 2 Applies.

pp) Approve the lane marking changes, kerb alignment changes and road surface changes on Bowhill Road, at its intersection with Palmers Road, as detailed in Attachment D. Note 2 Applies.

 

4.   Key Points

4.1       This report supports the Council's Long Term Plan (2015 - 2025):

4.1.1   Activity: Roads and Footpaths

·     Level of Service: 16.0.2 Maintain road condition

4.2       The following feasible options have been considered:

·     Option 1 – Replacement of kerb and dish channel with kerb and flat channel and narrowing the carriageway to 9.0 metres with installation of horizontally offset traffic management devices (chicanes) which narrow the carriageway to 4.0m (one-lane flow) at approximately 100 - 150m spacing’s , with unmarked parking on both sides (preferred option)

·     Option 2 – Street Renewal on 9m alignment with no traffic calming devices

·     Option 3 - Replacement of kerb and dish channel with kerb and flat channel and narrowing the carriageway to 9.0 metres with installation of horizontally offset traffic management devices (chicanes) which narrow the carriageway to 6.0m (two-way flow) at approximately 100 - 150m spacing’s , with unmarked parking on both sides

·     Option 4 - Replacement of kerb and dish channel with kerb and flat channel and narrowing the carriageway to 6.0 metres with regular indented parking bays, 2.0m wide, on both sides of the carriageway

·     Option 5 – Do nothing

4.3       Option Summary - Advantages and Disadvantages (Preferred Option)

4.3.1   The advantages of this option include:

·    Renews damaged assets

·    Enhances the streetscape by narrowing the road and providing more green areas with trees

·    Introduces traffic calming by narrowing the carriageway and installing chicanes, which will assist with speed management and discouragement of rat running

·    Addresses issues with stormwater ponding and treatment

·    It will be compatible with any future decision on the riverbank treatment by New Brighton Rd

4.3.2   The disadvantages of this option include:

·     some road users may see the traffic calming as an inconvenience however the benefits are considered significant enough to outweigh any disbenefits

·     Current cost estimate exceeds funding allocation, this will be managed during the detailed design phase

 

5.   Context/Background

Palmers Road

5.1       This report summarises the scheme design investigations undertaken for the Palmers Road urban street renewal. The project length is approximately 855 metres long with a north-south orientation, from New Brighton Road to the intersection of Palmers Road and Bowhill Road. The project features in the capital programme in the Kerb and Channel Renewal category.

5.2       Palmers Road is a low volume local road, with the primary purpose of providing access to residential properties.

5.3       Figure 1 shows the location of the scheme in the context of the surrounding area.

Figure 1 – Palmers Rd (Bowhill to New Brighton) location plan

5.4       The need for the project was identified due to:

5.4.1   existing damaged kerb and channel with obsolete sections;

5.4.2   poor pavement condition;

5.4.3   opportunity to improve safety;

5.4.4   poor condition of other assets, such as footpaths and street trees

5.4.5   opportunity to tie in with renewal of underground assets

5.5       Palmers Road is low volume (1,220vpd in 2008 – CCC traffic volume data) with a Give Way control at the intersection with New Brighton Road, all other intersections are uncontrolled. It is not on a bus route and has no greater strategic alignment, such as a freight or cycle route.

5.6       The adjacent land over the project length of Palmers Road is classified as urban residential housing apart from the southern end which has been classified as ‘Red Zone’ post the 2011 earthquakes.

5.7       Interrogation of the NZTA Crash Analysis System (CAS) for the period spanning from 2005 – 2016 was undertaken in September 2016, this revealed twelve crashes (2 minor injury, 10 non-injury). Of the total twelve crashes five occurred within 50m of the New Brighton Road / Palmers Road intersection (2 minor, 3 non-injury). Two crashes occurred within 50m of the Bowhill Road / Palmers Road intersection (2 non-injury) and three crashes had speed identified as a contributing factor (3 non-injury).

5.8       Initial pavement analysis by CCC confirmed the existing pavement is in poor condition and requires improvement. The CCC analysis recommended a 400mm full depth pavement reconstruction to be adopted based on a worst case scenario and for cost estimation purposes, however this will be confirmed during detailed design.

Project Objectives

5.9       Based on the ‘need for the project’ and consideration of the background information the aim and objectives of the project are to identify a preferred option that:

5.9.1   Achieve the lowest cost-effective solution that meets all objectives

5.9.2   Renew the kerb and channel to suit

5.9.3   Maintain or improve user safety along Palmers Road, and specifically at the intersections

5.9.4   Renew carriageway and footpaths as required

5.9.5   Tie-in with recently upgraded street lighting

5.9.6   Address stormwater ponding and serious consideration of stormwater quality treatment of road runoff as required

5.9.7   Install new landscaping as appropriate

5.9.8   Tie-in with renewals of underground services including tie-in with works on New Brighton Road

Community Consultation

5.10    Consultation on the Palmers Rd street renewal project was undertaken from 14 September 2017 to 17 October 2017.  The submission form asked submitters to indicate whether yes, they generally support the plan or no, they generally do not support the plan.  There was also an opportunity to add any additional comments or concerns on the plans.

5.11    A total of 380 leaflets (refer attachments B and C) were hand delivered to properties along Palmers Rd and the immediately surrounding streets (Caithness Street, Lindis Lane, Reg Stillwell Place and sections of Bower Avenue and Bowhill Road). The consultation leaflets were also sent to 20 key stakeholders and 113 absentee owners. 

5.12    Additional leaflets were made available at Civic Offices, New Brighton Community Library and Parklands Community Library. The project was also posted on the Council’s “Have Your Say” website.

5.13    During the course of the engagement, Council received feedback from 59 people. Of the 59 submissions, 25 submitters were in support of the proposal, 29 were in support but had some concerns, four did not support the proposal and one did not state their preference.

5.14    Of the 59 submitters, 18 were male, 25 were female, one was other (an organisation) and fifteen did not indicate.

5.15    Of the 59 submitters, 35 did not indicate their age, 16 were in the 25-49 years age group, four were in the 50-64 years age group and four were in the 65 years and over age group.

5.16    The following outlines the main themes of the feedback:

5.16.1 Enthusiasm and appreciation for the street upgrade

5.16.2 Requests for the powerlines to be installed underground

5.16.3 Road narrowing

·   Support for the road narrowing

·   Request for four more narrowed sections to slow traffic

·   Concerns about the road narrowing chicanes and the location of them

·   Request for the chicane outside 96 Palmers Road to relocate

·   Concerns about the loss of on-street carparks

5.16.4 Trees

·   Concerns about the locations of trees in the berm

·   Concerns about the tree species options

6.   Option 1 – Street Renewal on 9m alignment with one-lane flow chicanes (preferred)

Option Description

6.1       The consulted option is presented in Figure  2 below (and also Attachment A to this report) and consists of the following physical works:

6.1.1   Replacement of kerb and dish channel with kerb and flat channel and narrowing the carriageway to 9.0 metres, with unmarked parking on both sides.

6.1.2   Bowhill Road, at the intersection with Palmers Road, is narrowed to 9.0m.

6.1.3   Narrowing and using appropriate treatment of each leg of the Palmers Road / Caithness Street intersection to 6.0m

6.1.4   Narrowing of Palmers Road at its intersection with New Brighton Road to implement a 7m threshold treatment

6.1.5   Installation of chicanes (type of TMD-Traffic Management Devices) which narrow the carriageway to 4.0m (one-lane flow) at approximately 100 - 150m spacing’s.

6.1.6   Full road reconstruction to a depth of 400mm (100mm M4, 300mm AP65)

6.1.7   Footpath reconstruction

6.1.8   Re-seal of footpath and driveways in current location – re-grade driveways where necessary to avoid possible tail scrape issues

6.1.9   The road cross section requires lowering of the existing crown by approximately 170-310 mm to maintain drainage paths. In some sections the carriageway is skewed towards the western side of the road corridor to allow for a wider berm on the eastern side of Palmers Road, whilst still minimising clashes with existing and proposed services. This allows for greater tree planting opportunities due to the presence of overhead power lines on the eastern side of the carriageway.

Figure 2 – Overall layout of the preferred option (Option 1)

 

Significance

6.2       The level of significance of this option is medium consistent with section 2 of this report.

6.3       Engagement requirements for this level of significance included, a letterbox drop to the local community and meetings as requested.

Impact on Mana Whenua

6.4       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

6.5       The residents who own property or reside in homes along Palmers Road are specifically affected by this option due to the implication of any physical construction works.  Their views are included in the “Community Consultation’ of this report (from section 5.10 to 5.16).

6.6       As a result of consultation, the following change(s) has/have been made to the final plan for approval. Amended plan is shown in attachment D.

6.6.1   The chicane previously outside 96 Palmers Road has been relocated slightly and is now outside number 98 Palmers Road.

6.6.2   The alleyway entrances will be hard surfaced instead of grassed.

6.6.3   The position of some trees will be reviewed during detailed design to ensure no clashes.

6.6.4   The Carpinus fastigata (Upright Hornbeam) has the low potential to affect some people with allergies and will be replaced with Fraxinus ornus (Manna Ash).

6.7       A letter has been sent to all submitters advising the outcome of the consultation, including details of the Board meeting and how they can request speaking rights. Also included in this letter was a link to the feedback summary with project team responses.

Alignment with Council Plans and Policies

6.8       This option is consistent with Council’s Plans and Policies.

Financial Implications

6.9       Cost of Implementation – The preliminary estimate for this street renewal is $2.9 million. The actual budget for this project is $2.4 million. The shortfall for this project will be funded from the Street Renewal programme.

6.10    Maintenance / Ongoing Costs – there will be additional maintenance cost related to extra landscaping incorporated in the street (e.g. new trees), this will be balanced by lower overall maintenance due to the new asset condition.

6.11    Funding source - This project is funded from the Street Renewals Program capital funds.

Legal Implications

6.12    There are no implications beyond Christchurch City Council’s rights as the Road Controlling Authority for this street.

Risks and Mitigations

6.13    The project is funded in the LTP but budget does not match scheme cost estimate.
This will be managed during the detailed design phase and additional funds will be provided from the program if required.

6.14    There is some level of uncertainty in the drainage works proposed, caused by risks related to stop banks by New Brighton Road, and future of the Red Zone land interfacing the scheme.  This may result in small changes in the scheme which will be managed in a way to not cause big impacts in the residents of the street.

Implementation

6.15    Implementation dependencies - the street renewal project is dependent upon the completion of water works. These works are expected to be completed by February 2018.

6.16    Implementation timeframe - the construction of the street renewal is planned to commence in the second half of 2018.

Option Summary - Advantages and Disadvantages

6.17    The advantages of this option include:

·   Renews damaged assets.

·   Enhances the streetscape by narrowing the road and providing more green areas with trees.

·   Introduces traffic calming by narrowing the carriageway and installing chicanes, which will assist with speed management and discouragement of rat running.

·   Addresses issues with stormwater ponding and treatment.

·   It will be compatible with any future decision on the riverbank treatment by New Brighton Road.

6.18    The disadvantages of this option include:

·   Some road users may see the traffic calming as an inconvenience however the benefits are considered significant enough to outweigh any disbenefits.

·   Current cost estimate exceeds funding allocation, this will be managed during the detailed design phase.

7.   Option 2 – Street Renewal on 9m alignment with no traffic calming devices

Option Description

7.1       This option is presented in Figure 3 below and includes of the following works:

7.1.1   Narrowing of the existing carriageway to 9.0m, with unmarked parking on both sides.

7.1.2   Replacement of the existing kerb and dish channel with new kerb and flat channel

7.1.3   Narrowing of each leg of the Palmers Road / Caithness Street intersection to 6.0m

7.1.4   Palmers Road, at its intersection with New Brighton Road is narrowed to 6.0m

7.1.5   Full road reconstruction to a depth of 400mm (100mm M4, 300mm AP65)

7.1.6   Minimum footpath reconstruction

7.1.7   Re-seal of footpath and driveways in current location, re-grade driveways where necessary and to avoid possible tail scrape issues

Figure 3 – Overall layout Option 2

Significance

7.2       The level of significance of this option is medium consistent with section 2 of this report.

7.3       Engagement requirements for this level of significance included, a letterbox drop to the local community and meetings as requested.

Impact on Mana Whenua

7.4       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

7.5       Community views were not obtained on this option. They were only obtained for the preferred option. There is general support from the community on the preferred option.

Alignment with Council Plans and Policies

7.6       This option is consistent with Council’s Plans and Policies, specifically the Long Term Plan 2015-20, which includes this road renewal.

Financial Implications

7.7       Cost of Implementation – $2.6 Million

7.8       Maintenance / Ongoing Costs - There are no additional maintenance costs.

7.9       Funding source - Street Renewals Program capital funds.

Legal Implications

7.10    There are no implications beyond Christchurch City Council’s rights as the Road Controlling Authority for this street.

Risks and Mitigations

7.11    There is some level of uncertainty in the drainage works proposed caused by Risks related to stop banks by New Brighton Road and future of the Red Zone land interfacing the scheme.  This may result in small changes in the scheme which will be managed in a way to not cause big impacts in the residents of the street.

Implementation

7.12    Implementation dependencies - the street renewal project is dependent upon the completion of water works. These works are expected to be completed by February 2018.

7.13    Implementation timeframe - the construction of the street renewal is planned to commence in the second half of 2018.

Option Summary - Advantages and Disadvantages

7.14    The advantages of this option include:

·   Renews damaged assets

·   Enhances the streetscape by narrowing the road

·   Addresses issues with stormwater ponding and treatment

·   It will be compatible with any future decision on the riverbank treatment by New Brighton Rd

7.15    The disadvantages of this option include:

·   The 9.0 metre carriageway with no chicanes is considered insufficient to create the desired low speed environment for a low volume local street with low parking demand.

·   Less opportunities to plant new trees

 

8.   Option 3 – Street Renewal on 9m alignment with two-way flow chicanes

Option Description

8.1       This option is presented in Figure 4 below and includes the following works:

8.1.1   Narrowing of the existing carriageway to 9.0m, with unmarked parking on both sides.

8.1.2   Replacement of the existing kerb and dish channel with new kerb and flat channel

8.1.3   Bowhill Road, at the intersection with Palmers Road, is narrowed to 6.0m.

8.1.4   Caithness Street, at the intersection with Palmers Road, is narrowed to 6.0m.

8.1.5   Palmers Road, at the intersection with New Brighton Road, remains at the existing width of 12.0m

8.1.6   Full road reconstruction to a depth of 400mm (100mm M4, 300mm AP65)

8.1.7   Installation of chicanes which narrow the carriageway to 6.0m (two-way flow) at approximately 100-150m spacing’s.

8.1.8   Footpath reconstruction

8.1.9   Re-seal of footpath and driveways in current location, re-grade driveways where necessary and to avoid possible tail scrape issues

Figure 4 – Overall layout Option 3

8.2       Option 3 proposes that Bowhill Road, at the intersection with Palmers Road, is narrowed to 6.0m. This would increase the cost of the project due to the modification required to existing sumps and underground services, when compared to the 9.0m narrowing.

 

Significance

8.3       The level of significance of this option is medium consistent with section 2 of this report.

Impact on Mana Whenua

8.4       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

8.5       Community views were not obtained on this option. They were only obtained for the preferred option. There is general support from the community on the preferred option

Alignment with Council Plans and Policies

8.6       This option is consistent with Council’s Plans and Policies.

Financial Implications

8.7       Cost of Implementation – $ 3.2 Million

8.8       Maintenance / Ongoing Costs – there would be additional maintenance cost related to extra landscaping incorporated in the street (e.g. new trees) this will be balanced by lower overall maintenance due to the new asset condition.

8.9       Funding source - Street Renewals Program Capital funds.

Legal Implications

8.10    There are no implications beyond Christchurch City Council’s rights as the Road Controlling Authority for this street.

Risks and Mitigations

8.11    There is some level of uncertainty in the drainage works proposed caused by risks related to stop banks by New Brighton Road and future of the Red Zone land interfacing the scheme.  This may result in small changes in the scheme which will be managed in a way to not cause big impacts in the residents of the street

Implementation

8.12    Implementation dependencies - the street renewal project is dependent upon the completion of water works. These works are expected to be completed by February 2018.

8.13    Implementation timeframe - the construction of the street renewal is planned to commence in the second half of 2018.

Option Summary - Advantages and Disadvantages

8.14    The advantages of this option include:

·   The same of option 1 but with 6m wide width TMDs (chicanes).

·   Parking is available on both sides of the road.

8.15    The disadvantages of this option include:

·   The 6.0m wide TMD’s will restrict vehicle speeds creating a sufficiently slow speed environment however will increase noise pollution.

·   The New Brighton Road intersection remains at 12.0m which is unrestrictive to vehicle tracking movements and encourage fast movements.

·   The narrowing of Bowhill Road to 6.0m would result in increased cost due to modifications required to the existing services. 

·   Current cost estimate exceeds funding allocation

·   The two-laned horizontal and vertical deflection Traffic Management Devices proposed in Option 3, are generally a minimum of 4.0m in length (to accommodate the wheelbase of the largest emergency vehicle) and are effective at reducing vehicle speeds, rat running and lowering crash risk. However they can create a negative environmental effect due to the noise associated with vehicles traversing them. In order to minimise this effect, the gradient of the ramps could be reduced (1 in 20) and the platforms lengthened (6.0m), however this reduces their effectiveness and is generally only appropriate where buses or heavy vehicles are common.

9.   Option 4 – Street Renewal on 6.0 metres alignment with regular indented parking bays

Option Description

9.1       This option is presented in Figure 5 below and includes following works:

9.1.1   Narrowing of the existing carriageway to 6.0m

9.1.2   Regular indented parking bays, 2.0m wide, on both sides of the carriageway

9.1.3   Bowhill Road, at the intersection with Palmers Road, is narrowed to 6.0m.

9.1.4   Caithness Street, at the intersection with Palmers Road, is narrowed to 6.0m.

9.1.5   Palmers Road, at the intersection with New Brighton Road is narrowed to 6.0m.

9.1.6   Replacement of the existing kerb and dish channel with new kerb and flat channel

9.1.7   Full road reconstruction to a depth of 400mm (100mm M4, 300mm AP65)

9.1.8   Footpath reconstruction

9.1.9   Re-seal of footpath and driveways in current location – re-grade driveways where necessary to avoid possible tail scrape issues

9.2       The proposed 6.0m carriageway width is sufficient to create a slow speed environment. The CCC IDS requires 6m minimum width for two way flow.

9.3       Option 4 also proposes that Bowhill Road, at the intersection with Palmers Road, is narrowed to 6.0m. This will increase the cost of the project due to modifications required to existing sumps and underground services. Additionally, the proposed indented parking bay layout creates the need for a more complex stormwater solution, which will likely result in an elevated project cost compared to other options and the 9.0m narrowing.

9.4       The proposed layout will result in a minor decrease of 30 on-street parking on Palmers Road. As the positioning of these parking bays is flexible and indicative only at this stage, it is recommended that this would be resolved at detailed design to ensure localised conflicts are minimised. 

Figure 5 – Overall layout Option 4

Significance

9.5       The level of significance of this option is medium consistent with section 2 of this report.

Impact on Mana Whenua

9.6       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

9.7       Community views were not obtained on this option. They were only obtained for the preferred option. There is general support from the community on the preferred option

Alignment with Council Plans and Policies

9.8       This option is consistent with Council’s Plans and Policies.

Financial Implications

9.9       Cost of Implementation – $3.2 Million

9.10    Maintenance / Ongoing Costs – here would be additional maintenance cost related to extra landscaping incorporated in the street (e.g. new trees) this will be balanced by lower overall maintenance due to the new asset condition

9.11    Funding source - Street Renewals Program Capital funds.

Legal Implications

9.12    There are no implications beyond Christchurch City Council’s rights as the Road Controlling Authority for this street

Risks and Mitigations

9.13    There is some level of uncertainty in the drainage works proposed caused by Risks related to stop banks by New Brighton Road and future of the Red Zone land interfacing the scheme.  This may result in small changes in the scheme which will be managed in a way to not cause big impacts in the residents of the street.

Implementation

9.14    Implementation dependencies - the street renewal project is dependent upon the completion of water works. These works are expected to be completed by February 2018.

9.15    Implementation timeframe - the construction of the street renewal is planned to commence in the second half of 2018.

Option Summary - Advantages and Disadvantages

9.16    The advantages of this option include:

·   The narrowing of the carriageway to 6.0m increases the safety by restricting the available width for vehicles.

·   Narrowing of the intersections raises awareness of the intersections, further supports a slow speed environment and reduces the pedestrian crossing distance.

9.17    The disadvantages of this option include:

·   The 6.0m carriageway is considered appropriate for achieving a slow speed environment; however the required modifications to existing services resulting from the narrowing of Bowhill Road to 6.0m, as well as the increased complexity of the stormwater solution and elevate the project cost.

·   Reduction in on street parking by 30 spaces.

 


 

10. Option 5 – Do nothing

Option Description

10.1    The road to remain as it is. No renewal.

Significance

10.2    The level of significance of this option is medium consistent with section 2 of this report.

Impact on Mana Whenua

10.3    This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

10.4    Community views were not obtained on this option because it does not meet the requirements of the Council Asset Management Plan.

10.5    No feedback supported this option and this option would not deliver the required roading upgrades.

Alignment with Council Plans and Policies

10.6    This option is inconsistent with Council’s Plans and Policies, specifically the Long Term Plan 2015-20, which now includes this road renewal.

Financial Implications

10.7    Cost of Implementation – nil.

10.8    Maintenance / Ongoing Costs – There will be ongoing increasing maintenance costs if the road stays the way is.

10.9    Funding source – n/a

Legal Implications

10.10  Does not meet requirements for CCC asset maintenance plan.

Risks and Mitigations    

10.11  There is some level of uncertainty in the drainage works proposed caused by Risks related to stop banks by New Brighton Road and future of the Red Zone land interfacing the scheme.  This may result in small changes in the scheme which will be managed in a way to not cause big impacts in the residents of the street.

10.12  There is a risk to council reputation, having consulted on a street renewal proposal with budget available, to not complete these works given the current street condition.

Implementation

10.13  Implementation timeframe – n/a

Option Summary - Advantages and Disadvantages

10.14  The advantages of this option include:

·   No change

10.15  The disadvantages of this option include:

·   Option does not meet requirements for CCC asset maintenance plan.

·   This option is inconsistent with Council’s Plans and Policies, specifically the Long Term Plan 2015-20, which now includes this road renewal.

·   Residents are unlikely to be satisfied with the condition of the road and a decision not to complete the street renewal

·   Ongoing, increasing maintenance costs due to the current road condition

·   No traffic calming measures would be installed reducing the safety and residential amenity of the street

·   This project follows the three Waters project which will have temporary reinstatement, if this works does not proceed that temporary works would have to be upgraded.

 

 

Attachments

No.

Title

Page

a

Consultation Plan Palmers Road (Bowhill-New Brighton Rd) renewal

34

b

Palmers Road Public Information Leaflet

35

c

Palmers Road Feedback form

39

d

Consultation Plan - Palmers Road renewal amended after public submissions

41

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Sandra Novais - Project Manager

Approved By

Lynette Ellis - Manager Planning and Delivery Transport

Peter Langbein - Finance Business Partner

Richard Osborne - Head of Transport

David Adamson - General Manager City Services

  


Coastal-Burwood Community Board

04 December 2017

 

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Coastal-Burwood Community Board

04 December 2017

 

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Coastal-Burwood Community Board

04 December 2017

 

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Coastal-Burwood Community Board

04 December 2017

 

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Coastal-Burwood Community Board

04 December 2017

 

PDF Creator


Coastal-Burwood Community Board

04 December 2017

 

 

9.        Proposed No Stopping Restrictions - Heron Street, Southshore

Reference:

17/1321581

Contact:

Wayne Gallot

wayne.gallot@ccc.govt.nz

03 941 5924

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Coastal-Burwood Community Board to approve the installation of 'No Stopping' restrictions at the eastern end of the Heron Street formed roadway in accordance with Attachment A.

Origin of Report

1.2       This report is staff generated in response to a customer service request (CSR92305004) received from the owner of the property at 1 / 17 Heron Street.

1.3       The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

1.3.1   The level of significance was determined by assessment of the magnitude of the problem and the number of properties affected by the preferred option.

1.3.2   The community engagement and consultation outlined in this report reflect the assessment.

 

2.   Staff Recommendations

That the Coastal-Burwood Community Board:

1.         Approve that all current parking and stopping restrictions across the eastern end of the Heron Street formed roadway, commencing from a point on the northern kerb approximately 58 metres east of its intersection with Rockinghorse Road and extending in a southerly direction across the roadway for a distance of approximately 8.6 metres be revoked.

2.         Approve that the stopping of vehicles be prohibited at any time across the eastern end of the Heron Street formed roadway, commencing from a point on the northern kerb approximately 58 metres east of its intersection with Rockinghorse Road and extending in a southerly direction across the roadway for a distance of approximately 8.6 metres.

 

 

3.   Key Points

3.1       This report supports the Council's Long Term Plan  (2015 - 2015)

3.1.1   Activity: Parking

·     Level of Service: 10.3.8 Optimise operational performance

3.2       The following feasible options have been considered:

·     Option 1 - Install No Stopping Restrictions (preferred option)

·     Option 2 - Do Nothing

3.3       Option Summary - Advantages and Disadvantages (Preferred Option)

3.3.1   The advantages of this option include:

·     Provides clarity for road users in terms of legal and appropriate places to park at the eastern end of Heron Street.

·     Ensures vehicle manoeuvres into and out of adjacent property accesses can be conducted conveniently and safely.

·     Maintains clear, convenient and safe beach access for pedestrians and recreational users.

3.3.2   The disadvantages of this option include:

·     No identified disadvantages.

3.4       Option Summary - Advantages and Disadvantages (Do nothing)

3.4.1   The advantages of this option include:

·     No identified advantages.

3.4.2   The disadvantages of this option include:

·     Location of legal and appropriate places to park at the eastern end of Heron Street remains unclear for road users, potentially resulting in illegal and/or inconsiderate parking.

·     Potential remains for safe and convenient vehicle access to/from residential properties to be affected by illegal and/or inconsiderate on-street parking at the eastern end of Heron Street.

·     Potential remains for safe and convenient beach access for pedestrians and recreational users to be affected by illegal and/or inconsiderate on-street parking at the eastern end of Heron Street.

 

4.   Context/Background

4.1       Council received a customer request from the owner of the property at 1 / 17 Heron Street to investigate and consider the installation of parking restriction signs or markings across the eastern end of Heron Street. The property owner reported an issue with the beach access and residential driveways sometimes being blocked by vehicles parking at the end of the street, because the vehicles would parking facing the barriers sometimes three vehicles across from the southern kerb.

4.2       Whilst instances of such parking behaviour was not witnessed on any of the site inspections, evidence of two vehicles parking abreast can be observed on Google aerial imagery. Tyre marks at the end of the street also support the customer’s assertions.

4.3       There are a number of side streets off Rockinghorse Road in Southshore that are similar to Heron Street, however many of those side streets have property accesses off both sides of the street at the eastern end of their formed roadway thereby making it abundantly clear that vehicles can not park at the end of the street. By contrast, in Heron Street, the easternmost property access on the south side of the street is located approximately 10m from the eastern end of the formed roadway. Vehicles can therefore legally and appropriately park alongside the southern kerb between the end of the road and the property access, and this appears to be leading to confusion on the part of some road users that they can then park alongside those vehicles across the end of the street.

 


 

5.   Option 1 - Install No Stopping Restriction (preferred)

Option Description

5.1       Install 'No Stopping' restrictions across the eastern end of the Heron Street formed roadway, commencing from a point on the northern kerb approximately 58 metres east of its intersection with Rockinghorse Road and extending in a southerly direction across the roadway for a distance of approximately 8.6 metres as shown on Attachment A.

5.2       This option doesn’t require the removal of any legal on-street parking.

Significance

5.3       The level of significance of this option is low consistent with section 2 of this report.

Impact on Mana Whenua

5.4       This option does not involve a significant decision in relation to land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

5.5       Affected property owners and residents at 1 / 17, 2 / 17, 18, 18A and 19 Heron Street were advised of the recommended option by a combination of hand-delivered and/or emailed information packs that included written details of the proposal and a plan illustrating the proposal. All affected owners and residents were spoken to either in person on-site or by phone, and all subsequently indicated their support for the proposal without reservation.

Alignment with Council Plans and Policies

5.6       This option is consistent with Council’s Plans and Policies.

Financial Implications

5.7       Cost of Implementation is estimated to be approximately $100.

5.8       Maintenance / Ongoing Costs - Covered under the area maintenance contract and effect will be minimal to the overall asset.

5.9       Funding source - Traffic Operations Budget.

Legal Implications

5.10    Part 1, Clause 5 of the Christchurch City Council Traffic and Parking Bylaw 2008 provides Council with the authority to install parking restrictions by resolution.

5.11    The Community Boards have delegated authority from the Council to exercise the delegations as set out in the Register of Delegations.  The list of delegations for the Community Boards includes the resolution of stopping restrictions and traffic control devices.

5.12    The installation of any signs and/or markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.

Risks and Mitigations

5.13    Not applicable.

Implementation

5.14    Implementation dependencies - Community Board approval.

5.15    Implementation timeframe - Approximately four weeks once the area contractor receives the request.

Option Summary - Advantages and Disadvantages

5.16    The advantages of this option include:

·   Provides clarity for road users in terms of legal and appropriate places to park at the eastern end of Heron Street.

·   Ensures vehicle manoeuvres into and out of adjacent property accesses can be conducted conveniently and safely.

·   Maintains clear, convenient and safe beach access for pedestrians and recreational users.

5.17    The disadvantages of this option include:

·   No identified disadvantages.

6.   Option 2 - Do Nothing

Option Description

6.1       Do not install proposed stopping restrictions.

Significance

6.2       The level of significance of this option is low and is consistent with section 2 of this report.

Impact on Mana Whenua

6.3       This option does not involve a significant decision in relation to land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

6.4       This option is inconsistent with original CSR request, and subsequent community support, for stopping restrictions to be installed at the eastern end of Heron Street.

Alignment with Council Plans and Policies

6.5       This option is consistent with Council’s Plans and Policies.

Financial Implications

6.6       Cost of Implementation - $0

6.7       Maintenance / Ongoing Costs - $0

6.8       Funding source - Not applicable.

Legal Implications

6.9       Not applicable.

Risks and Mitigations

6.10    Not applicable.

Implementation

6.11    Implementation dependencies - Not applicable.

6.12    Implementation timeframe - Not applicable.

Option Summary - Advantages and Disadvantages

6.13    The advantages of this option include:

·   No identified advantages.

6.14    The disadvantages of this option include:

·   Location of legal and appropriate places to park at the eastern end of Heron Street remains unclear for road users, potentially resulting in illegal and/or inconsiderate parking.

·   Potential remains for safe and convenient vehicle access to/from residential properties to be affected by illegal and/or inconsiderate on-street parking at the eastern end of Heron Street.

·   Potential remains for safe and convenient beach access for pedestrians and recreational users to be affected by illegal and/or inconsiderate on-street parking at the eastern end of Heron Street.

 

 

Attachments

No.

Title

Page

a

Attachment A to report 17/1321581 (Title: Proposed Heron Street Stopping Restrictions Plan - for Community Board approval)

48

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Wayne Gallot - Traffic Engineer

Approved By

Ryan Rolston - Team Leader Traffic Operations

Aaron Haymes - Manager Operations (Transport)

  


Coastal-Burwood Community Board

04 December 2017

 

PDF Creator


Coastal-Burwood Community Board

04 December 2017

 

 

10.    Coastal-Burwood Community Board Youth Development Fund 2017/18 -   STT Stowers-Smith, TTM Stowers-Smith, and KPP Stowers-Smith

Reference:

17/1361167

Contact:

Pip Pearse

Pip.pearse@ccc.govt.nz

941 5307

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Coastal-Burwood Community Board to consider allocating further funds from their 2017/18 Discretionary Response Fund to the 2017/18 Youth Development Fund and to consider three funding applications received for the 2017/18 Youth Development Fund.

Origin of Report

1.2       At the Community Board meeting of 18 September 2017 the Board resolved to, “Allocate $3,500 from the 2017/18 Discretionary Response Fund to the 2017/18 Coastal-Burwood Youth Development Fund and assess if a funding top up is required in December 2017."

1.3       This report is to assist the Community Board to consider three applications for funding from the 2017/18 Coastal-Burwood Youth Development Fund.

2.   Significance

2.1       The decision(s) in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the number of people affected and/or with an interest.

2.1.2   Due to the assessment of low significance, no further community engagement and consultation is required.

 

3.   Staff Recommendations

That the Coastal-Burwood Community Board:

1.         Transfer $4,000 from the 2017/18 Discretionary Response Fund to the 2017/18 Youth Development Fund for applications for the remainder of the 2017/18 financial year.

2.         Approves a grant of $250 from its 2017/2018 Youth Development Fund to Sienna Stowers-Smith towards representing Canterbury U14 in touch rugby at a tournament in Oamaru 2-3 December and the Inter-Provincial Series in Christchurch 16-17 December 2017.

3.         Approves a grant of $250 from its 2017/2018 Youth Development Fund to Tanner Stowers-Smith towards representing Canterbury U14 in touch rugby at a tournament in Oamaru 2-3 December and the Inter-Provincial Series in Christchurch 16-17 December 2017.

4.         Approves a grant of $250 from its 2017/2018 Youth Development Fund to Kynan Stowers-Smith towards representing Canterbury U18 in touch rugby at the Inter-Provincial Series in Christchurch 17-18 December 2017, and Junior Nationals in Auckland 9-11 February, 2018.

 

 

4.   Key Points

4.1       At the Community Board meeting of 18 September 2017 the Board resolved to, "Allocate $3,500 from the 2017/18 Discretionary Response Fund to the 2017/18 Coastal-Burwood Youth Development Fund and assess if a funding top up is required in December 2017."

4.2       As of 13 November 2017 there is $850 remaining in the 2017/18 Youth Development Fund and three applications to be considered. In keeping with previous years demand and funding the staff recommendation is to allocate a further $4,000 from the 2017/18 Discretionary Response Fund to the Youth Development Fund for a total of $7,500 for the 2017/18 financial year. 

 

5.   Applicant 1 – Sienna Tonisa Tali­­a Stowers-Smith

5.1       Sienna Stowers-Smith is 12 years old and lives in Southshore. She has been selected to represent Canterbury in touch rugby at the Oamaru Tournament in Oamaru 2-3 December, and at the Inter Provincial Series in Christchurch 16-17 December, 2017.

5.2       Sienna is excited and proud to represent Canterbury at the tournaments. She loves touch training and its technical knowledge she is learning about the game.

5.3       In the past Sienna has represented Canterbury in Gymnastics and Cross Country. She is currently playing tennis and doing athletics and is aiming to represent Canterbury in these sports too in the future.

5.4       Sienna is going to do a bake sale to raise funds to contribute to the costs.

5.5       The following table provides a breakdown of the costs for Sienna Stowers-Smith:

EXPENSES

Cost ($)

Uniform

165.00

Oamaru Tournament; Travel, accommodation and meals

105.00

Inter Provincial Series; Entry fee, admin fee, equalisation, prize giving

100.00

                                                                                                 Total

$370.00

 

 

 

5.6        This is the first time the applicant has applied for funding.

 

6.   Applicant 2 – Tanner Taeao Malosi Stowers-Smith

6.1       Tanner Stowers-Smith is 13 years old and lives in Southshore. He has been selected to represent Canterbury in touch rugby at the Oamaru Tournament in Oamaru 2-3 December, and at the Inter Provincial Series in Christchurch 16-17 December, 2017.

6.2       Tanner is proud to represent his region in Touch rugby for the first time and is enjoying the skills and fitness of the sport.

6.3       Tanner also plays Rugby League for a club and had the honour of representing Canterbury in the sport this year. Tanner enjoys being in a team and learning about working with other personalities and working together to achieve outcomes.

6.4       Tanner is going to do a bake sale to raise funds to contribute to the costs.

6.5       The following table provides a breakdown of the costs for Tanner Stowers-Smith:


 

 

EXPENSES

Cost ($)

Uniform

165.00

Oamaru Tournament; Travel, accommodation and meals

105.00

Inter Provincial Series; Entry fee, admin fee, equalisation, prize giving

100.00

                                                                                                 Total

$370.00

 

 

 

6.6        This is the first time the applicant has applied for funding.

7.   Applicant 3 – Kynan Peau Peter Stowers-Smith

7.1       Kynan Stowers- Smith is 16 years old and lives in Southshore. He has been selected to represent Canterbury in touch rugby at the Inter-Provincial Series in Christchurch 17-18 December 2017, and Junior Nationals in Auckland 9-11 February, 2018.

7.2       Kynan feels privileged to represent Canterbury at the tournaments. He loves touch for its fitness and non-contact aspects. He is a committed and skilful player, attends all trainings and always gives 100%. This year he has coached 3 of his younger siblings in his own time and they have all been selected into Canterbury touch teams.

7.3       Kynan also plays rugby, he is currently a member of his school’s first XV and rugby 7s team which is attending Nationals in Auckland shortly.

7.4       Kynan has been successful in gaining $500.00 from Touch Canterbury towards his costs, he hopes to gain a business sponsorship worth $250.00 along with a bake sale at home to contribute toward the costs.

7.5       The following table provides a breakdown of the costs for Kynan Stowers- Smith:

EXPENSES

Cost ($)

Uniform

165.00

Inter Provincial Series; Entry fee, admin fee, equalisation, prize giving

100.00

Junior Nationals; Travel, accommodation, meals, entry/physio/admin fees

1010.00

                                                                                                 Total

$1275.00

 

7.6       This is the first time the applicant has applied for funding.

 

Attachments

There are no attachments for this report.

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Authors

Pip Pearse - Community Recreation Advisor

Jacqui Miller - Community Recreation Advisor

Natalie Dally - Community Development Advisor

Approved By

Jo Wells - Manager Community Governance, Coastal-Burwood

  


Coastal-Burwood Community Board

04 December 2017

 

 

11.    Coastal-Burwood Discretionary Response Fund 2017/18 - Garden Pride Awards

Reference:

17/1366715

Contact:

Heather Davies

heather.davies@ccc.govt.nz

941 5314

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Coastal-Burwood Community Board to consider an application for funding from their 2017/18 Discretionary Response Fund from the Community Board listed below.

Funding Request Number

Organisation

Project Name

Amount Requested

57041

Coastal-Burwood Community Board

Garden Pride Awards 2018

$3,000

 

Origin of Report

1.2       This report is to assist the Community Board to consider an application for funding from the Coastal-Burwood Community Board.

2.   Significance

2.1       The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the number of people affected and/or with an interest.

2.1.2   Due to the assessment of low significance, no further community engagement and consultation is required.

 

1.   Staff Recommendations

That the Coastal-Burwood Community Board:

1.         Approves a grant of $3,000 from its 2017/18 Discretionary Response Fund to the Coastal-Burwood Community Board towards the 2018 Garden Pride Awards.

 

3.   Key Points

3.1       At the time of writing, the balance of the Discretionary Response Fund is as detailed below.

Total Budget 2017/18

Granted To Date

Available for allocation

Balance If Staff Recommendation adopted

$96,838

$38,650

$58,188

$55,188

 

3.2       Based on the current Discretionary Response Fund criteria, the application listed above is eligible for funding.

3.3       The attached Decision Matrix provides detailed information for the application.  This includes organisational details, project details, financial information and a staff assessment.

 

Attachments

No.

Title

Page

a

Decision Matrix 00057041 - Garden Pride Awards 2018

55

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Authors

Heather Davies - Community Development Advisor

Katie MacDonald - Community Support Officer

Natalie Dally - Community Development Advisor

Approved By

Jo Wells - Manager Community Governance, Coastal-Burwood

  


Coastal-Burwood Community Board

04 December 2017

 

PDF Creator


Coastal-Burwood Community Board

04 December 2017

 

 

12.    Coastal-Burwood Community Board 2017/18 Discretionary Response Fund Application - Te Whare Whanau

Reference:

17/1373019

Contact:

Natalie Dally

Natalie.dally@ccc.govt.nz

941-5326

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Coastal-Burwood Community Board to consider an application for funding from its 2017/18 Discretionary Response Fund from the organisation below.

Funding Request Number

Organisation

Project Name

Amount Requested

00056801

City East Charitable Trust

Te Whare Whanau

$1,714

 

Origin of Report

1.2       This report is to assist the Community Board to consider an application for funding from City East Charitable Trust.

2.   Significance

2.1       The decision(s) in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the number of people affected and/or with an interest.

2.1.2   Due to the assessment of low significance, no further community engagement and consultation is required.

 

1.   Staff Recommendations

That the Coastal-Burwood Community Board:

1.         Approves a grant of $1,714 to City East Charitable Trust towards their Te Whare Whanau project.

 

 

3.   Key Points

3.1       At the time of writing, the balance of the Discretionary Response Fund is as detailed below.

Total Budget 2017/18

Granted To Date

Available for allocation

Balance If Staff Recommendation adopted

$96,838

$38,650

$58,188

$56,474

 

3.2       Based on the current Discretionary Response Fund criteria, the application listed above is eligible for funding.

3.3       The attached Decision Matrix provides detailed information for the application.  This includes organisational details, project details, financial information and a staff assessment.

 

Attachments

No.

Title

Page

a

Coastal-Burwood 2017-18 DRF Decision Matrix Te Whare Whanau December 2017

59

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Natalie Dally - Community Development Advisor

Approved By

Jo Wells - Manager Community Governance, Coastal-Burwood

  


Coastal-Burwood Community Board

04 December 2017

 

PDF Creator


 

PDF Creator


Coastal-Burwood Community Board

04 December 2017

 

 

13.    Coastal-Burwood Community Board 2017/18 Discretionary Response Fund Application - New Brighton Project

Reference:

17/1411113

Contact:

Heather Davies

heather.davies@ccc.govt.nz

941-5314

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Coastal-Burwood Community Board to consider an application for funding from its 2017/18 Discretionary Response Fund from the organisation below.

Funding Request Number

Organisation

Project Name

Amount Requested

00057394

New Brighton Project

New Brighton Christmas Parade

$1,615

 

Origin of Report

1.2       This report is to assist the Community Board to consider an application for funding from the New Brighton Project.

2.   Significance

2.1       The decision(s) in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the number of people affected and/or with an interest.

2.1.2   Due to the assessment of low significance, no further community engagement and consultation is required.

 

1.   Staff Recommendations

That the Coastal-Burwood Community Board:

1.         Approves a grant of $1,615 to the New Brighton Project towards the New Brighton Christmas Parade. $977 for the traffic management plan and $638 for St Johns cover.

 

 

3.   Key Points

3.1       At the time of writing, the balance of the Discretionary Response Fund is as detailed below.

Total Budget 2017/18

Granted To Date

Available for allocation

Balance If Staff Recommendation adopted

$96,838

$38,650

$58,188

$56,474

 

3.2       Based on the current Discretionary Response Fund criteria, the application listed above is eligible for funding.

3.3       The attached Decision Matrix provides detailed information for the application.  This includes organisational details, project details, financial information and a staff assessment.

 

Attachments

There are no attachments for this report.

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Authors

Katie MacDonald - Community Support Officer

Heather Davies - Community Development Advisor

Approved By

Jo Wells - Manager Community Governance, Coastal-Burwood

  


Coastal-Burwood Community Board

04 December 2017

 

 

14.    Coastal-Burwood Community Board 2017/18 Discretionary Response Fund Application - Coastal-Burwood Community Board South Brighton and Southshore Event

Reference:

17/1411534

Contact:

Katie MacDonald

katie.macdonald@ccc.govt.nz

941-5325

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Coastal-Burwood Community Board to consider an application for funding from its 2017/18 Discretionary Response Fund from the organisation below.

Funding Request Number

Organisation

Project Name

Amount Requested

00057398

Coastal-Burwood Community Board

South Brighton and Southshore Event

$700

 

Origin of Report

1.2       This report is to assist the Community Board to consider an application for funding towards the South Brighton and Southshore Event.

2.   Significance

2.1       The decision(s) in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the number of people affected and/or with an interest.

2.1.2   Due to the assessment of low significance, no further community engagement and consultation is required.

 

1.   Staff Recommendations

That the Coastal-Burwood Community Board:

1.         Approves a grant of $700 to the Coastal-Burwood Community Board towards the South Brighton and Southshore event in 2018.

 

 

3.   Key Points

3.1       At the time of writing, the balance of the Discretionary Response Fund is as detailed below.

Total Budget 2017/18

Granted To Date

Available for allocation

Balance If Staff Recommendation adopted

$96,838

$38,650

$58,188

$56,474

 

3.2       Based on the current Discretionary Response Fund criteria, the application listed above is eligible for funding.

3.3       The attached Decision Matrix provides detailed information for the application.  This includes organisational details, project details, financial information and a staff assessment.

 

Attachments

No.

Title

Page

a

Decision Matrix - South Brighton and Southshore event

65

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Authors

Katie MacDonald - Community Support Officer

Heather Davies - Community Development Advisor

Approved By

Jo Wells - Manager Community Governance, Coastal-Burwood

  


Coastal-Burwood Community Board

04 December 2017

 

PDF Creator


Coastal-Burwood Community Board

04 December 2017

 

 

15.    Coastal-Burwood Community Board Community Facilities Needs Assessment- Research Report October 2017

Reference:

17/1377409

Contact:

Natalie Dally

Natalie.dally@ccc.govt.nz

941 5326

 

 

1.   Purpose of Report

1.1       The purpose of this report is for the Coastal-Burwood Community Board to receive the Research Report: Coastal-Burwood Community Facility Needs Assessment as prepared by Sarah Wylie, Independent Social Researcher in September 2017.

 

2.   Staff Recommendations

That the Coastal-Burwood Community Board:

1.         Receive the "Research Report: Coastal-Burwood Community Facility Needs Assessment" prepared by Sarah Wylie, Independent Social Researcher in September 2017.

 

 

3.   Key Points

3.1          The Coastal-Burwood ward areas in the            east of Christchurch City  were greatly impacted by            the earthquakes of 2010/2011. The land damage was significant as was the loss of community   facilities, homes, transport             routes, infrastructure and ensuing depopulation. The subsequent      repair and rebuild of         the east has been   slower than many other parts  of the city.    As part           of rebuilding the east, the           Coastal-Burwood Community  Board and Governance Staff    identified the need to undertake research with regards to community facility provision and the         community's            need  for and use of them in the ward areas. This research was     intended to provide          evidence to the Community Board in their development            of a plan or in building a  case    to support the rebuilding of facilities in           the Coastal and Burwood            wards.          

 

3.2       Independent social researcher Sarah Wylie was engaged to undertake a snapshot of where the wards communities are at with regards to community facilities and their needs. This section of the facilities project was completed in September of 2017.

 

 

Attachments

No.

Title

Page

a

Research Report: Coastal-Burwood Community Facility Needs Assessment September 2017

69

 

 

Signatories

Author

Natalie Dally - Community Development Advisor

Approved By

Jo Wells - Manager Community Governance, Coastal-Burwood

  


Coastal-Burwood Community Board

04 December 2017

 

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Coastal-Burwood Community Board

04 December 2017

 

 

16.    Coastal-Burwood Community Board Meeting Schedule 2018

Reference:

17/1224933

Contact:

Peter Croucher

peter.croucher@ccc.govt.nz

941 5305

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Coastal-Burwood Community Board to approve the meeting schedule from 5 February to 3 December 2018.

Origin of Report

1.2       This report is staff generated to allow the Board to adopt a meeting schedule from 5 February to 3 December 2017.

2.   Significance

2.1       The decision(s) in this report low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by assessment against the Significance and Engagement Policy criteria.

2.1.2   The community engagement and consultation outlined in this report reflect the assessment.

 

3.   Staff Recommendations

That the Coastal-Burwood Community Board:

1.         Adopt the following meeting schedule from 5 February to 3 December 2018:

Monday 5 February              4.30pm          New Brighton Boardroom

Monday 19 February            4.30pm          New Brighton Boardroom          
Monday 5 March                    4.30pm          New Brighton Boardroom          
Monday 19 March                 4.30pm          New Brighton Boardroom          
Tuesday 3 April                       4.30pm          New Brighton Boardroom           Easter is on Monday
Monday 16 April                     4.30pm          New Brighton Boardroom          
Monday 7 May                        4.30pm          New Brighton Boardroom          
Monday 21 May                     4.30pm          New Brighton Boardroom          
Tuesday 5 June                       4.30pm          New Brighton Boardroom           Monday Queens Birthday
Monday 18 June                     4.30pm          New Brighton Boardroom          
Monday 2 July                         4.30pm          New Brighton Boardroom          
Monday 16 July                       4.30pm          New Brighton Boardroom          
Monday 6 August                  4.30pm          New Brighton Boardroom          
Monday 20 August                4.30pm          New Brighton Boardroom          
Monday 3 September          4.30pm          New Brighton Boardroom          
Monday 17 September       4.30pm          New Brighton Boardroom          
Monday 1 October                4.30pm          New Brighton Boardroom          
Monday 15 October              4.30pm          New Brighton Boardroom          
Monday 5 November           4.30pm          New Brighton Boardroom          
Monday 19 November        4.30pm          New Brighton Boardroom          
Monday 3 December           4.30am           New Brighton Boardroom          
 

2. Agree that the first meetings of the month will host Public Forums.

3. Agrees on Board Meeting day to allocate from 3pm to 4:15pm for seminars / workshops if required

 

4.   Meeting Schedule

4.1       The staff recommendation in this report, for the Board to adopt a meeting schedule through to December 2018, has been developed based on a number of factors:

·     The meeting schedule for the Coastal-Burwood Community Board in 2017

·     The desirability of holding of two ordinary Board meetings in each calendar month

·     Consideration of other commitments on the Council calendar, e.g. Council/Committee meetings

·     A desire to avoid day/time clashes with other Community Board meetings if possible

4.2       At its meeting on 10 February 2017 the Board approved its meeting schedule up until the end of 2017.

4.3       It is suggested that Board meetings be held at 4.30pm on the first and third Mondays of each calendar month with both meetings being full business meetings. 

4.4       It is proposed that the standard venue for Board meetings will be the Boardroom on the corner of Beresford and Union Streets, New Brighton unless the Board decides otherwise.

 

 

Attachments

There are no attachments for this report.

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Peter Croucher - Community Board Advisor

Approved By

Jo Wells - Manager Community Governance, Coastal-Burwood

  


Coastal-Burwood Community Board

04 December 2017

 

 

17     Recess Committee 2017/18

Reference:

17/1235436

Contact:

Peter Croucher

Peter.croucher@ccc.govt.nz

941 5305

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Coastal-Burwood Community Board to approve delegation arrangements for the making of any required decisions (including applications for funding) that would otherwise be dealt with by the Board, covering the period following its final scheduled meeting for the year on 4 December 2017 until its next ordinary meeting proposed for 5 February 2018.

Origin of Report

1.2       This report is staff generated.

2.   Significance

2.1       The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the number of people affected and/or with an interest.

2.1.2   Due to the assessment of low significance, no further community engagement and consultation is required.

 

3.   Staff Recommendations

That the Coastal-Burwood Community Board:

1.         Appoints a Recess Committee comprising the Board Chairperson or Deputy Chairperson and any two Board members available, to be authorised to exercise the delegated powers of the Coastal-Burwood Community Board for the period following its ordinary meeting on 4 December 2017 up until the Board resumes normal business on 5 February 2017.

2.         Reports back to the Board, the application of any such delegation, for record purposes.

3.         Notes that any meeting of the Recess Committee will be publicised and details forwarded to all Board members.

 

 

4.   Key Points

4.1       In previous years it has been the practice of the previous Board to resolve to provide delegated authority to a Recess Committee comprising the Chairperson, Deputy Chairperson and one other member available (or their nominees from the Board), to make any needed decisions on the Board’s behalf during the Christmas/New Year holiday period.

 

 

Attachments

There are no attachments for this report.

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)    sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii)   adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Peter Croucher - Community Board Advisor

Approved By

Jo Wells - Manager Community Governance, Coastal-Burwood

  


Coastal-Burwood Community Board

04 December 2017

 

 

18.    Coastal-Burwood Community Board Area Report

Reference:

17/1350933

Contact:

Jo Wells

Jo.Wells@ccc.govt.nz

941-6451

 

 

1.   Purpose of Report

The purpose of this report is to resource the Community Board to promote a pro-active partnership approach to decision-making between the Council and Community Boards working together to achieve the best outcomes for the city with decisions being made with a good understanding of community views.

 

1.   Staff Recommendations 

That the Coastal-Burwood Community Board:

1.         Receive the Area Update

2.         Approve the full 2017/18 Annual Plan amount of $105,000 for three Board supported projects being consolidated into the Thomson Park car park upgrade project.

 

 

 

2.   Community Board Activities and Forward Planning

2.1       Community Board Plan update against outcomes

2.1.1   No update to report.

2.2       Memos/Information reporting back on Community Board matters

2.2.1   Outwards Correspondence

·    David Hobern – Aranui School, Board’s request (Attachment A)

·    Jeremy Barr – Land Information New Zealand, Board’s request (Attachment B)

2.2.2   Bridge Street Threshold Signage

The Board is aware of the intent to establish Bridge Street Threshold Signage near the eastern approaches to the Bridge Street bridge. This project is dependent of the gaining of a resource consent for the nearby proposed stop bank.  The revised target date to install the speed signs is now February 2018.

 

2.2.3   Bridge Street Bridge Landscaping

Following the recent site meeting with South Brighton and Southshore Residents Associations, a few extra flaxes are being planted to bulk out the existing plantings on the bridge approaches and sides. Early in the New Year an assessment of losses will be carried out to see what is required for in-filling.

 

2.2.4   Update on Schools no longer in use

The Board recently requested an update on the Ministry of Education’s intent for surplus/soon to be surplus school sites within the Burwood and Coastal wards.

The following is an update provided by the Ministry:

·    Burwood – Demolished and in the Crown disposal process

·    Banks Avenue – Still a school until 2021

·    Freeville – Demolished and in the Crown disposal process

·    Central New Brighton – Pool demolished and site in Crown disposal process

·    Chisnallwood Intermediate – No change  

·    Avondale – Demolished and used by Chisnallwood Intermediate

·    Aranui  Primary – Soon to be demolished then to be put into Crown disposal process

·    Wainoni  – Demolished and in the Crown disposal process

·    Shirley Boys High - – School until 2019, then site demolished. Banks Ave will relocate to part of the site, the use of the remainder is yet to be decided

·    Avonside Girls High - Used by schools until 2022, then future yet to be decided

 

All Crown disposals are governed by current Government policy and by section 40 of the Public Works Act 1981. Land Information New Zealand (LINZ) manages the disposal process. Information on their processes can be found at https://www.linz.govt.nz/crown-property/acquisition-and-disposal-land/crown-property-disposal-process

 

2.2.5   Westhaven Trees Update

Tree assessments in Westhaven were carried out at the request of the Community Board, as triggered by issues raised by residents in the area. The intent is to engage with residents to get their feedback regarding a draft concept plan for trees and following this, infrastructure repairs can begin.

The project will come back to the Community Board twice in 2018. The concept plan will be shared with Community Board prior to consultation, for comment. This may be in the form of a memo during January/early February 2018 so that it does not delay the project. The full concept plan and consultation results will be presented to Board members at Community Board Meeting approximately April 2018 for approval.

 

2.2.6   Burwood Park Fitness Trail Update (Dallington Community Gym Equipment)

An update to the timeframe for the installation of the Burwood Park Fitness Trail has provided by the Parks team. The fitness equipment has been ordered but due to the number of pieces of equipment, the type of equipment and it being close to the holiday season they will not be able to complete the order and deliver it until mid-February 2018. In terms of the Council work schedule this would mean a late February or early March installation date and it will take around four weeks to complete the installation. An April opening date is expected.

 

2.2.7   Avon River Stop banks Tree Removals and Landscape Plan

On 10 February 2017 the Board made the following resolution:

That the Coastal-Burwood Community Board approves:

1.        The removal of 45 street trees to allow the second stage of the Avon River                Temporary Stopbank Project to be fully implemented.

2.        The implementation of the proposed replacement tree planting plan, allowing for flexibility in species and placement, comprising 206 replacement street and park trees, which also includes the replacement planting for the first stage of the Avon River Temporary Stopbank Project as per the former Burwood/Pegasus Community Board resolution (BPCB/2016/00102) which included the removal of 29 street and park trees.

As an update, this project is slightly behind the indicated timeline of the project due to the complexity of the additional works the team has had to resolve along the project. In addition, the project team has staged the felling of trees to cause the least disruption to the community.  We expect this to be complete by March next year.

Regarding planting of the trees, the project has planted the following trees:

Avonside Drive
8 x Taxodium
3 x Nyssa
4 x Tilia Cordata
2 x Tilia platyphylos

Avondale Road
3 x Totara

      Dallington Terrace
          11 x Tilia cordata

New Brighton Road
3 x Juglans

The remainder of planting will start around April next year when the conditions are suitable.

 

2.2.8   Christchurch City Council Proposed Stock on Roads Bylaw 2017 - Council Decision

The Board submitted on this Bylaw and this is the outcome of the hearings process and the final decision made by the Council on 23 November 2017.

A total of 18 written submissions were received in response to the proposed bylaw. The hearings of submitters wishing to be heard in person were held on 16 October 2017, with deliberations continuing on 19 October and 3 November 2017. A range of issues were raised by submitters and these were carefully considered by the Hearings Panel, which was composed of Deputy Mayor Andrew Turner (as Chairperson), Councillor David East, and Councillor Glenn Livingstone.

On 23 November 2017 the Council resolved to adopt the Hearings Panel’s recommendation to adopt the Stock on Roads Bylaw 2017 incorporating the changes the Panel recommended as a result of the hearings process to the form the bylaw consulted on. If you wish to access the Hearings Panel’s report to the Council, which conveyed and discussed the Panel’s recommendations, it can be found as Item 26 in the agenda here; the minutes of the 23 November 2017 Council meeting will be published within a week here.

The Council approved the Stock on Roads Bylaw 2017 coming into force on 1 March 2018; our website is currently being updated to reflect the changes approved to the proposed bylaw consulted on as a result of the hearings process, so currently to view the final form of the bylaw you should refer to Attachment A of the Hearings Panel’s report to the Council referred to above.

 

 

 

2.3       The provision of strategic, technical and procedural advice to the Community Board

2.3.1   Thomson Park Car Park Upgrade

The 2017/18 Annual Plan funded three Board supported projects:

Pages Road footpath repairs $30,000
Beautification – Parks $25,000
Thomson Park car park upgrade $50,000

As the Pages Road footpath repairs have been delivered through Operational Expenditure, the Board now has the opportunity of allocating that amount to another project.

The $50,000 for the Thomson park upgrade is not sufficient to provide a practical solution.

The Board is asked to consider approving the full 2017/18 Annual Plan amount of $105,000 being consolidated into the Thomson Park car park upgrade with a view to improving this area, and reducing dust for the I Love New Brighton event, other events and use by the community.

2.4       Board area Consultations/Engagement

2.4.1   None to report.

2.5       Submission Opportunities

2.5.1   None to report.

2.6       Annual Plan and Long Term Plan matters

2.6.1   The development of the draft LTP is ongoing.

2.7       Development of Civil Defence Emergency Plans

2.7.1   An update was provided in the previous Area Report dated 20 November 2017. A further update will be provided in the next Area Report to the Community Board.

2.8       Requests for information from Board meeting on Newsline

2.8.1   Suggestions requested.

2.9       Significant Board matters of interest to raise at Council

2.9.1   Suggestions requested.

 

3.   Key Local Projects (KLPs) and Strengthening Communities Funded Projects

3.1       No updates to report.

 

4.   Significant Community Issues

4.1       Southshore and South New Brighton Regeneration

Regenerate Christchurch is leading the development of a Regeneration Strategy for Southshore and South New Brighton.

The Southshore and South New Brighton Regeneration Strategy is a collaboration between Christchurch City Council and Regenerate Christchurch.

The regeneration strategy will focus on short, medium and long term responses to adapt to the effects of climate change and sea-level rise, alongside the social and economic needs of the community.

Regenerate Christchurch will engage with local communities to address overlapping issues and opportunities. This may range from looking at the future of the residential red zone in Southshore through to partnering with the community to plan how we adapt to new challenges.

 

4.1.1 Council’s South New Brighton Regeneration project (this is separate to Regenerate Christchurch’s work)

This project looks at earthquake related damage issues for the area of South New Brighton, for the purpose of this study, defined as the area extending west from Estuary Road where it intersects with Jervois Street and Beatty Street.

Over the past few months, Council staff have been pulling together technical information on legacy earthquake-related issues in this area, looking at increased vulnerability to three hazards - flooding (river and coastal), liquefaction and high groundwater.

When the technical work is complete, the extent of vulnerability to the three hazards and likely affected areas can be determined. The three hazard study will be used to develop and clarify the earthquake-related issues to be addressed. A report will then go to the Council outlining feasible options to address the issues.

If you have any questions in the meantime, please email southnewbrighton@ccc.govt.nz – and residents within the designated area can sign up for regular updates at this email address.

 

4.1.2 Southshore Short Term Floodplain Management

Following construction of the emergency works along parts of the Southshore Estuary during the July 2017 flood, Council are currently preparing a resource consent application to retrospectively consent these works, further stabilisation works and construction of approximately 850m of new bund south of Bridge Street.  A cultural impact assessment (CIA) has been requested by the rūnanga which will be prepared by their nominated writer in early 2018.  Following receipt of the CIA, the consent application is planned to be lodged in April 2018.

Given the urgency of the works and the high public interest, the team is progressing the design in parallel to the consenting process.  Hydraulic modelling which is currently underway, will confirm the necessity for stop logs at the road ends and a swale on the landward side of the bund, to allow any water that accumulates behind the bund to drain. Landscape plans are being developed for the bund through the salt marsh and the new northern bund South of Bridge Street.  The team have been onsite with Parks Rangers to plan the route for the northern bund, to make best use of high ground and minimise impact on existing plantings.  Landscape plans, along with tree removal approvals are expected to be presented to the Community Board in April 2018.

Practical options to improve the accessibility of the bunds to the community are being considered by the design team. 

While the design is being carried out, Contractors working on behalf of LINZ and with support from Council, have top soiled, grassed and reinstated fencing at the road ends after the emergency works.  Staff are meeting with the Ihutai Trust in December to discuss the planned works. 

 

4.2       Ōtākaro Avon River Corridor

4.2.1   Media Release

The following media release was released on 15 November 2017 by Regenerate Christchurch:

Regenerate Christchurch will consider 1,871 responses from people and groups as it refines options for the future use of the regeneration area. Over four weeks, people provided feedback on 10 possible combinations of land uses for the 602-hectare Ōtākaro Avon River Corridor Regeneration Area, and extensive supporting information. With this stage of feedback now closed, Regenerate Christchurch Chief Executive Ivan Iafeta says the organisation greatly appreciates the level of interest and passion that Cantabrians have shown for the area from Barbadoes Street to Bexley, and would like to thank everyone who responded for the effort they made to review the information and provide their thoughts. “A number of people who responded used this engagement to show their support for specific projects,” says Ivan Iafeta. “As we collate the feedback some common themes are emerging,” he says. These include support for ecological restoration, flatwater and whitewater facilities, and eco-sanctuaries. The idea of reintroducing residential housing to the regeneration area received more than 400 responses. While most people did not support any large-scale development, there was support for innovative and adaptable housing. The proposed landswap with Avondale and Rāwhiti golf courses was not generally supported. “Although the idea of a land swap with Avondale and Rāwhiti golf courses appeared in a number of the 10 possible combinations of land uses, it’s not an indication of the weighting given to the idea,” says Ivan Iafeta. “No final decisions have been made regarding the land-swap idea, or any other idea about how the land could be used.” Regenerate Christchurch will consider all feedback as it refines its shortlist of land use options for the area. A major public exhibition is planned for early next year. “The exhibited options could be drawn from the 10 combinations, or a mix-and-match of those ideas and land uses,” explains Ivan Iafeta. “The exhibition will include design plans for the refined shortlist of land use options, together with information on the costs, benefits and impacts of the land uses. We will give people the opportunity to provide feedback in a range of ways and over a longer timeframe.” “Although this latest opportunity for public feedback has been an extremely useful way of testing and refining major themes, we see this major exhibition as the most important stage: people can look at the cost and benefits of each option and provide their preferences, and discuss the stages and timeframes to realise the vision,” says Ivan Iafeta. Following the exhibition, Regenerate Christchurch will prepare a draft Regeneration Plan, which will include a preferred land use plan for the area. The draft Plan will also confirm responsibilities for funding, delivery and governance. It’s expected the draft Regeneration Plan will be finalised by the end of 2018. An analysis of the feedback Regenerate Christchurch received on the 10 possible combinations of land uses will be available in coming weeks.

 

4.2.2   Map of the Ōtākaro Avon River corridor

This is the area covered by the Outline for the Ōtākaro Avon River corridor.

https://s3-ap-southeast-2.amazonaws.com/ehq-production-australia/f5a7a8c2af70bc8d89c904d518c90395d379ae8a/redactor_assets/assets/000/028/679/original/newmauvemap.JPG?1493773401

 

4.3       Combined Papanui-Innes and Coastal Burwood Community Board Styx River Catchment working party

The working party arose out of a two year community conversation and has meet monthly since August 2017. The process has been very successful in strengthening community capacity through providing a means for the community to engage with the Council technical staff. There are currently seven community members on the working party.

The meetings are a mix of discussion around technical advice, research evidence and community concerns and solutions. The meeting culture has evolved into a positive conversation enabling collaborative forward looking strategies to be explored. There has been positive feedback from elected members, staff and community.

The most recent meeting covered continued weed harvesting, targeted dredging, bank works and root removal. An excellent presentation on water level trends and weed harvesting effectiveness generated questions and community ideas. 

This research work has identified interesting water level variations and further planning work is required to fully understand what is happening with the river water systems. This additional understanding of the catchment is required to plan a holistic way forward. In the meantime operational work will continue with targeted bank works, dredging and root removal under the current operational budget.  

The working party is planning to work on the further development of the long term Styx River Vision. The next meeting will hear a presentation update on the current Styx River vision. This will provide a platform for further community involvement.

Overall the operational maintenance work will continue while further background research is undertaken to further understand the river and add to the catchment management plan. The community input will continue and evolve into work to develop further the long term vision for the river. 

Given the need for further research on the water systems it is not envisaged that we are in a position to request additional funds in the current Long Term Plan. This will need to be reassessed in time for the next annual plan.

There will be a further update to the Community Board in March 2018.

 

5.   Major Community and/or Infrastructure Projects

5.1       Community Facilities

5.1.1   No updates to report.

5.2       Partnerships with the community and organisations

5.2.1   No updates to report.

5.3       Infrastructure projects underway

5.3.1   No updates to report.

5.4       Events Report Back

5.4.1   Board funded events 2018

Planning is well underway with the planning groups for the Community Board funded events in 2018, including I Love New Brighton Tuesday 6th February 2018 and Parklands @ Play Sunday 18 February 2018.  Staff would like the Community Board to consider how the Board would like to be involved in these events on the day.

5.4.2   Rockabilly Show N Shine 2017

A new aspect to Rockabilly Show N Shine for 2017 was a Pre-Registration Street Party event on Friday 11 November. With support from Development Christchurch Limited and New Brighton Business and Landowners Association, Brighton Mall was closed. The event featured live entertainment and around 170 Hot Rods, Classic Cars and Custom cars on display in the pedestrian mall and slow road.  This part of the event was done with the intention of creating interest and atmosphere in the New Brighton commercial core and was extremely well received.  This event attracted approximately 600-700 people into the village for two hours. Feedback from hospitality providers was excellent and the retailers who opened for the night were positive. This is an event the organiser would like to repeat to encourage more businesses to get on board.

The feature event on Saturday 11 November at Rawhiti Domain was the biggest and most successful yet. The space created an amazing atmosphere for over 400 cars on display, some fantastic local and out of town bands, New Brighton’s Seaside Market with approximately 85 vendors across 110 stall sites and an estimated 8,000-9,000 people through the event across the day. The Belle and Beau competition attracted 45 entrants and a new event to the day, the Rockabilly Drag race.  Overall feedback from the event was extremely positive, with the main comments being the day was very well run with something for everyone, and all looking forward to seeing the event back in 2018. The event brought thousands of people, from both Christchurch and nationally, into New Brighton over the weekend with the associated economic benefits. Over $5,000 was raised to be distributed back into the community.  The intent of Rockabilly day is to help drive the regeneration of the area and also help local community groups and clubs. 

6.   Parks, Sports and Recreation Update (bi-monthly)

6.1       Local Parks Update

6.1.1   An update will be provided in February.

 

7.   Community Board funding budget overview and clarification

7.1       Community Board Discretionary Funding - Summer $2 Pool Project at Rawhiti School

Eastern Community Sport and Recreation (ECSR) are seeking additional funding to ensure the pool will be open from the 16 December to 28 January (6 weeks) as per the original funding request to the Discretionary Response Fund.  If this additional funding is not secured ECSR will advise the Community Board via staff of the revised hours/days of operation over the summer.

7.2       2017/18 Discretionary Response and Youth Development Funds

The budget information for the Board's 2017/18 Discretionary Response and Youth development Funds is attached (Attachment C).

 

 

 

Attachments

No.

Title

Page

a

Outwards Correspondence - David Hobern - Aranui School

118

b

Outwards Correspondence - Jeremy Barr - Land Information New Zealand

119

c

Coastal-Burwood 4 December 2017 - Funding Table Update

120

 

 

Signatories

Author

Peter Croucher - Community Board Advisor

Approved By

Lester Wolfreys - Head of Community Support, Governance and Partnerships

Jo Wells - Manager Community Governance, Coastal-Burwood

  


Coastal-Burwood Community Board

04 December 2017

 

PDF Creator


Coastal-Burwood Community Board

04 December 2017

 

PDF Creator


Coastal-Burwood Community Board

04 December 2017

 

PDF Creator

 


Coastal-Burwood Community Board

04 December 2017

 

 

19.  Elected Members’ Information Exchange

 

This item provides an opportunity for Board Members to update each other on recent events and/or issues of relevance and interest to the Board.