Papanui-Innes Community Board

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Papanui-Innes Community Board will be held on:

 

Date:                                     Friday 24 November 2017

Time:                                    9am

Venue:                                 Board Room, Papanui Service Centre,
Corner Langdons Road and Restell Street, Papanui

 

 

Membership

Chairperson

Deputy Chairperson

Members

Ali Jones

Emma Norrish

Jo Byrne

Pauline Cotter

Mike Davidson

John Stringer

 

 

21 November 2017

 

 

 

 

 

Christine Lane

Manager Community Governance, Papanui-Innes

941 5213

christine.lane@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
https://www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Papanui-Innes Community Board

24 November 2017

 

 

 


Papanui-Innes Community Board

24 November 2017

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

TABLE OF CONTENTS

 

C       1.       Apologies.......................................................................................................................... 4

B       2.       Declarations of Interest................................................................................................... 4

C       3.       Confirmation of Previous Minutes................................................................................. 4

B       4.       Public Forum.................................................................................................................... 4

B       5.       Deputations by Appointment........................................................................................ 4

B       6.       Presentation of Petitions................................................................................................ 4   

STAFF REPORTS

C       7.       Tree Removal at Styx River Reserve No. 2 (303 Radcliffe Road)................................ 11

A       8.       Acceptance of gift of building...................................................................................... 43

C       9.       Application to the Papanui-Innes Community Board's 2017/18 Positive Youth Development Fund - Owen Bloome Dabkowski. ....................................................... 53

B       10.     Papanui-Innes Community Board Area Report.......................................................... 55

B       11.     Elected Members’ Information Exchange.................................................................... 62 

 

 


Papanui-Innes Community Board

24 November 2017

 

 

1.   Apologies

At the close of the agenda no apologies had been received.

2.   Declarations of Interest

Members are reminded of the need to be vigilant and to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3.   Confirmation of Previous Minutes

That the minutes of the Papanui-Innes Community Board meeting held on Friday, 10 November 2017 be confirmed (refer page 5).

4.   Public Forum

A period of up to 30 minutes will be available for people to speak for up to five minutes on any issue that is not the subject of a separate hearings process.

4.1          Positive Youth Development Fund Report – Serena White

Serena White will report back to the Board on her participation in the University of Canterbury’s cultural trip to Japan from 28 September to 14 October 2017.

4.2          Bus Stop 95 Grants Road – Yvonne Palmer, Age Concern

Yvonne Palmer from Age Concern will address the Board regarding the reinstatement of a bus route down Grants Road past the Ngaio Marsh Retirement Village.

5.   Deputations by Appointment

Deputations may be heard on a matter or matters covered by a report on this agenda and approved by the Chairperson.

There were no deputations by appointment at the time the agenda was prepared. 

6.   Presentation of Petitions

There were no petitions received at the time the agenda was prepared.  


Papanui-Innes Community Board

24 November 2017

 

 

 

Papanui-Innes Community Board

Open Minutes

 

 

Date:                                     Friday 10 November 2017

Time:                                    9am

Venue:                                 Board Room, Papanui Service Centre,
Corner Langdons Road and Restell Street, Papanui

 

 

Present

Chairperson

Members

Ali Jones

Jo Byrne

Pauline Cotter

Mike Davidson

John Stringer

 

 

7 November 2017

 

 

 

 

 

Christine Lane

Manager Community Governance, Papanui-Innes

941 6231

Christine.lane@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

 

The agenda was dealt with in the following order.

 

1.   Apologies

 

Part C

 

Community Board Resolved PICB/2017/00207

That the apology for absence received from Emma Norrish be accepted.

Pauline Cotter/Mike Davidson                                                                                                                              Carried

 

2.   Declarations of Interest

Part B

There were no declarations of interest recorded.

 

3.   Confirmation of Previous Minutes

Part C

Community Board Resolved PICB/2017/00208

That the minutes of the Papanui-Innes Community Board meeting held on Monday, 30 October 2017 be confirmed.

John Stringer/Mike Davidson                                                                                                                                 Carried

 

4.   Public Forum

Part B

4.1       Positive Youth Development Fund Report - Adelaide Perry

Adelaide Perry reported back to the Board on her participation in the National Shakespeare Schools Production at the Shakespeare Globe Centre NZ in Wellington from 3 to 9 October 2017.

As a result Adelaide has been chosen as one of 24 students selected from over 5,000 secondary schools to be a member of the prestigious Shakespeare Globe New Zealand Young Shakespeare Company 2018 (SGCNZ YSC 2018).  This group will travel to the U.K. in July 2018 to attend a course specifically designed for them by Globe Education that includes performing on Shakespeare’s Globe Theatre stage in London.

The Chair thanked Adelaide for her report.

 

4.2       St Albans Pavilion and Pool Group - Paul Somerville

Paul and Valerie Somerville from the St Albans Pavilion and Pool Group attended to update the Board on progress with the Edgeware Community Pool Project.

The purchase of the land is currently in the process of finalisation and a suitable company has been selected to refine the proposed design and produce the construction plans.

The Board requested that they be kept informed of the project’s progress.

The Chair thanked Mr and Mrs Somerville for their update.

5.   Deputations by Appointment

Part B

There were no deputations by appointment.

 

6.   Presentation of Petitions

Part B

There was no presentation of petitions.  

7.   Correspondence

Part B

 

 

The Papanui-Innes Community Board decided to receive the information in the correspondence report dated 10 November 2017.

 

7.1       Main North Road Bus Stops

The Papanui-Innes Community Board decided to defer further consideration of the additional bus stop requested along Main North Road between Countdown and St Joseph’s Primary School until the results of the Main North Road Bus Priority consultation have been presented to the Council.

 

7.2       Belfast Sports and Community Centre Inc.

The Board considered a request from the Belfast Sports and Community Centre Inc. to change the purpose of their grant from the Papanui-Innes Community Board’s 2017/17 Strengthening Communities Fund from a specific item of gym equipment to generic gym equipment.

Community Board Resolved PICB/2017/00209

The Papanui-Innes Community Board agreed to the change in purpose for the grant made to the Belfast Sports and Community Centre Inc. from the 2017/18 Strengthening Communities Fund from a specific item of gym equipment to generic gym equipment.

Mike Davidson/Pauline Cotter                                                                                                                              Carried

 

 

8.   Staff Briefings

 

The Papanui-Innes Community Board noted the information supplied during the Staff Briefings.

 

8.1       Introduction of New Parks Staff

The Neighbourhood and Sports Parks Advisor introduced the newly employed Urban Parks Rangers.

The intention is for these rangers to work in fully equipped vehicles to provide a proactive service and the ability to respond to Customer Service calls more efficiently.

             The Board thoroughly approved of the concept and welcomed the new rangers.

 

Pauline Cotter left the meeting at 10:17 am. Pauline Cotter returned to the meeting at 10:19 am.

 

9.   Paparoa Street Proposed No Stopping Restrictions

 

Community Board Resolved PICB/2017/00210 (original Staff Recommendations accepted without change)

Part C

The Papanui-Innes Community Board resolved to:

1.         Revoke all parking and stopping restrictions on the south-east side of Paparoa Street commencing at its intersection with Papanui Road and extending in a north-easterly direction for a distance of 15 metres.

2.         Approve that the stopping of vehicles is prohibited at all times on the south-east side of Paparoa Street commencing at its intersection with Papanui Road and extending in a north-easterly direction for a distance of 21 metres;

Mike Davidson/Jo Byrne                                                                                                                                          Carried

 

 

10. Skate Park - Papanui

 

Staff Recommendations

That the Papanui-Innes Community Board:

1.         Receive this information.

2.         Submit a project to build a skate park in the Papanui Ward for consideration in the Long Term Plan.

 

Community Board Resolved PICB/2017/00211

Part C

The Papanui-Innes Community Board resolved to:

1.         Receive this information.

2.         Submit a project to build a skate park in the Papanui Ward for consideration in the Long Term Plan with a view to including additional youth recreational facilities into the consultation process.

Mike Davidson/John Stringer                                                                                                                                 Carried

 

 

11. Application to the Papanui-Innes Community Board's 2017/18 Positive Youth Development Fund - Canterbury Yachting Association, Violette Emma Rose Perry and Malvern Scout Group.

 

Community Board Resolved PICB/2017/00212 (original Staff Recommendations accepted without change)

Part C

The Papanui-Innes Community Board resolved to:

1.         Approve a grant of $450 from the Papanui-Innes Community Board’s 2017/18 Positive Youth Development Fund to the Canterbury Yachting Association to support Kirah Wilems towards the costs of competing in the Australian National and World 420 Sailing Championships in Perth, Australia from 14 December 2017 to 4 January 2018. 

2.         Approve a grant of $400 from the Papanui-Innes Community Board’s 2017/18 Positive Youth Development Fund to Violette Emma Rose Perry towards the costs of competing for New Zealand at the Australian All Schools Games from 7-12 December 2017.

3.         Approve a grant of $300 from the Papanui-Innes Community Board’s 2017/18 Positive Youth Development Fund to the Malvern Scout Group to support William Tait, Luisa Portia Dewar and Christabel Hovens to attend the Staveley Adventure Camp from 2-9 January 2018.

Ali Jones/Jo Byrne                                                                                                                                                      Carried

 

12. Papanui-Innes Community Board Area Report

 

Community Board Resolved PICB/2017/00213

The Papanui-Innes Community Board decided to receive the Area Update.

Ali Jones/Pauline Cotter                                                                                                                                           Carried

 

 

·    The Board requested information on the time frames and the prioritisation for repairs and renewals of streets in the ward area.

·    The Board requested information on how staff are engaging with the community over the Christchurch Northern Corridor project along Cranford Street.

·    Members discussed the draft signage for the St Albans Park and Pavilion Fields Project and suggested some alternative wording.

·    Members thanked the staff involved for the excellent ‘SHINE in Shirley’ event.

 

 

 

13. Elected Members’ Information Exchange

Part B

·    Kensington Avenue

The Chair informed the Board of drainage issues on a property on Kensington Avenue and asked ward staff to follow up.

·    Road Audit

Members asked for the results of the road audit relating to the Papanui-Innes Community Board area when these are available.

 

 

   

Meeting concluded at 11.12am.

 

CONFIRMED THIS 24th DAY OF NOVEMBER 2017.

 

Ali Jones

Chairperson

   


Papanui-Innes Community Board

24 November 2017

 

 

7.        Tree Removal at Styx River Reserve No. 2 (303 Radcliffe Road)

Reference:

17/796722

Contact:

Antony Shadbolt

Antony.shadbolt@ccc.govt.nz

941 6382

 

 

1.   Purpose of Report

1.1       The purpose of this report is for the Papanui-Innes Community Board to approve the removal of a small woodlot of approximately 55 pine and eucalyptus trees to enable restoration planting within a site of ecological significance.

 

2.   Staff Recommendations

That the Papanui-Innes Community Board:

1.         Approve the removal of the small woodlot of approximately 55 pine and eucalyptus trees to enable completion of restoration planting on the Styx River Reserve No. 2 (303 Radcliffe Road).

 

 

3.   Key Points

3.1       The site currently contains approximately 8ha of native forest planting, a series of naturalised water bodies and is bordered by the Styx River and Ka Putahi/Kaputone Creek.

3.2       The site is listed as a Site of Ecological Significance in the Christchurch District Plan because of the size of the planted area, high species diversity, representative native waterbird populations and aquatic ecological values associated with the Styx/Puharakekenui River, Ka Putahi Creek, Radcliffe Road Drain and Mundys Road Drain.

3.3       A Tree Survey (Attachment C) of 44 mature and semi mature exotic trees was conducted by City Care Arborist James McDuff in March 2017. This report identified that 6 out of 44 trees needed attention in 1 – 2 years, while 23 trees needed attention within 12 months of the report. All trees requiring immediate attention have been attended to.

3.4       An existing woodlot contains closely spaced and un-thinned pine trees, a small number of suppressed eucalyptus trees and one large Lombardy poplar with severe decay (refer Attachment A for Masterplan).

3.5       It is intended that these trees be removed to allow native forest restoration to be completed at this site and in a timely manner before the existing exotic trees become large and more expensive to remove (refer Attachment B for tree removal plan).

3.6       It is also desirable to remove this woodlot now in order that adjacent native forest plantings are not supressed, and to minimise damage done to adjacent native plantings.

3.7       Following tree removal the area covering approximately 1800 square metres will be replanted with approximately 1200 native trees and shrubs dominated by approximately 60 totara planted at 5 m (average spacings) and matai. All species will be eco-sourced from appropriate source populations, and will contain a representative diversity of species that would naturally occur on the local soil types in this part of the reserve.

3.8       Note that a number of the existing pine trees will be retained as tall spars to simulate storm damage in a natural forest and provide habitats for cavity-nesting native birds. This will provide an additional layer of habitat complexity to the wider forested reserve and will treat these residual pines as an important ‘resource’ rather than a problem.

3.9       This tree work will enable Rangers from the Regional Parks Team to complete a planned > 400 m extension of Styx Source to Sea Walkway through this part of the reserve without threat of future damage from tree felling activity.

3.10    Although this project will result in a comparatively small area of short term canopy loss, this will be replaced by continuous native forest canopy and is compensated for by the extensive re-forestation initiatives throughout the Styx catchment.

 

 

Attachments

No.

Title

Page

a

Styx River Reserve No. 2 Masterplan Location

13

b

Styx River Reserve No. 2 Tree Removal Location Plan

14

c

303 Radcliffe Road Tree Report - march 2017

15

 

 

Signatories

Author

Antony Shadbolt - Landscape Architect

Approved By

Andrew Rutledge - Head of Parks

  


Papanui-Innes Community Board

24 November 2017

 


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24 November 2017

 

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24 November 2017

 

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Papanui-Innes Community Board

24 November 2017

 

 

8.        Acceptance of gift of building

Reference:

17/680969

Contact:

Dan Egerton

dan.egerton@ccc.govt.nz

941-8477

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Papanui-Innes Community Board to recommend to Council that it accepts a gift of a building from the Lions Club International Foundation (LCIF).  The building would ideally be relocated to MacFarlane Park for the purpose of a community facility and would be operated by the Shirley Community Trust under a lease.

Origin of Report

1.2       This report is staff generated in response to an unsolicited proposal from LCIF to gift a building they no longer have use for to the Council.

2.   Significance

2.1       The decision in this report is low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the significance matrix

2.1.2   The community engagement and consultation outlined in this report reflect the assessment.

 

3.   Staff Recommendations 

That the Papanui-Innes Community Board recommend to Council that it pass the following resolutions:

1.         Council thank the Lions Club International Foundation for their generous offer and accept the gift (i.e. for no consideration) of the building currently located at 1049 Colombo Street, St Albans which is currently being used as the St Albans Transitional Community Centre.

2.         That the Property Consultancy Manger is granted delegated authority to negotiate and determine at his sole discretion all arrangements necessary to give effect to the gifting and transferring as generally outlined in this report, or other location and purpose as determined as per clause 3 of this resolution below.

3.         The first and preferred outcome is to relocate the building to MacFarlane Park as set out in this report, however if this cannot be achieved then the Head of Community Support, Governance and Partnership will work with the Community Board to determine an alternative future location and use.

 

4.   Key Points

4.1       This report supports the Council's Long Term Plan (2015 - 2025):

4.1.1   Activity: Community Facilities

·     Level of Service: 2.0.1 Provide community facilities

 

 

4.2       The following feasible options have been considered:

·     Option 1 – Unconditionally accept the gift of building (preferred option)

·     Option 2 – Do not accept the gift of building

·     Option 3 – Conditionally accept the gift of building

4.3       Option Summary - Advantages and Disadvantages (Preferred Option)

4.3.1   The advantages of this option include:

·     Provision of a community facility in an area lacking such

·     Council receives a building structure at no cost

·     Provides certainty for LCIF

·     Provides flexibility for the Council

·     Supports, reciprocates and acknowledges the LCIF’s support

·     Frees up the site at 1049 Colombo Street for future development

4.3.2   The disadvantages of this option include:

·     The cost of installation is circa $255,000

·     A play ground will need to be demolished, a time frame for reinstatement/relocation is not yet known

·     A resource consent has not yet been granted and it is not known, at this stage, whether a consent will be granted

·     Should MacFarlane Park not be achievable future location and use are not fully justified

·     Carries a risk of uncertainty and the possibility of a double shift if timing of decisions and site availability cannot be sequentially aligned

 

 

5.   Context/Background

Background

5.1       Following the 2011 earthquakes, the Lions Club International Foundation (LCIF) provided support in various forms to the people of Christchurch. One of these initiatives included the provision of a transitional community centre in St Albans for a period of 5 years.

5.2       The LCIF are in the process of exiting that service and the building from which it was delivered. This is currently temporarily located at 1049 Colombo Street, St Albans and is still in use as the St Albans Transitional Community Centre operated by the St Albans Residents Association (SARA). LCIF have now offered the building as a gift to Council i.e. for no financial consideration.

5.3       The building cannot stay in its current temporary location as construction of the new community facility is proposed to commence on this site in due course. Should Council decline the gift and not “rehome” the community service LIFC will need to reconsider its options with an urgent necessity to relocate the building elsewhere.

5.4       There is still an ongoing need for the facility to support earthquake recovery services and the community particularly in the adjacent suburb of Shirley.  A suitable alternative location has been identified which meets community needs, being a recreation reserve known as MacFarlane Park. 

5.5       The building cannot be relocated to this location as of right, as the use does not comply with the provisions of the Reserves Act 1977, or with the zoning of the City Plan.

5.6       To ensure timely delivery of services from this facility, the Chief Executive has exercised her powers pursuant to clause 5(c) of an Order in Council (OIC) to allow the Council to place the LCIF building on the MacFarlane Park Reserve for use as a community facility leased to the Shirley Community Trust (SCT).

5.6.1   The OIC, was issued in October 2011, and among various other matters grants Council powers to:

use a reserve or erect a structure on a reserve for any purpose not described in paragraphs (a) and (b), if the use or structure is necessary in the opinion of the council or the chief executive of the council to respond in a timely manner to any circumstances resulting from the Canterbury earthquakes:

5.7       The authority under the Order in Council expires in June 2021. Should the resolutions in this report be given effect and this occupation of the reserve be supported beyond this date then a change to the reserve classification as set out in section 24 of the Reserves Act will be required. This would need to be initiated as a separate process prior to the expiry date. Under this process there is no certainty of outcome, and Council cannot predetermine the outcome; accordingly, there is an element of risk, that when the Order in Council expires (June 2021), that the building will need to be removed from the reserve.

5.8       For the avoidance of doubt there are two separate processes which need to be completed in order to house the building on MacFarlane Park.

5.8.1   The first process is occupation of the reserve, subject to the Reserves Act 1977, which has been temporarily satisfied as per paragraph 5.6 above.

5.8.2   The second process is subject to the Resource Management Act 1991, in which a consent is required to place the building on the site.

5.9       LCIF have proposed gifting the temporary facility currently used as the St Albans Community Centre to the Council for a purpose related to a need arising as a consequence of the earthquakes and where a genuine community partnership exists that could be extended to ensure that the building is activated in partnership with the community.   

5.10    As part of this offer LCIF have also offered to contribute the following:

·        40m² of deck and ramps

·        Cost of relocation of building

·        Provision of foundations

·        50% of the cost to reinstate the deck/ramps

5.11    There is no delegation for staff to accept a gift unless it is provided for within Council’s Long Term Plan – this is not.

5.12    Accordingly staff are seeking a decision from Council to accept this gift from the LCIF.

5.13    LCIF are a reliable and valued partner who have offered the Council and the communities that the Council serves unwavering support over the past six years.

5.14    The rebuild of the St Albans Community Centre at 1049 Colombo Street, St Albans is due to commence in late 2017/early 2018 (subject to resource consent). Therefore a decision about relocation of the LCIF building is required a matter of urgency. If Council do not accept the offer and proposal to relocate it to MacFarlane Park then LCIF will need to look at other options for it future use and relocation.

5.15    A working group consisting of LCIF, Shirley Community Trust, The Shirley Rugby League Football Club Incorporated, Council technical staff and elected members has meet frequently to plan the placement of the building on MacFarlane Park.

5.16    The SCT is keen to work to strengthen its community partnership to ensure the building is fully activated and used by a range of community organisations to promote capacity building and foster resilience in the local community.

5.17    LCIF are keen for confirmation that the building will be located on MacFarlane Park in a reasonably expeditious period in order to fit in with their earthquake recovery international donors travel requirements to the city.

5.18    In the event that Council opts to accept the gift of building, appropriate management arrangements will need to put in place.  These may include a lease with SCT.

5.19    SCT have a long standing relationship with Council currently operating at MacFarlane Park delivering community activities and services. This building would serve as an extension to those activities. They are therefore deemed a suitable tenant for the property and warrant dealing with unilaterally in that regard.

Building

5.20    The building was constructed by Laing Properties to the Canterbury Education Board Unit System (CEBUS) design less than ten years ago (estimated 2008).

·   This is a standard 7.5m x 8.9m relocatable building. A photo of the building is attached as Attachment A.

5.21    The building has been inspected by Council’s Facilities Maintenance Team and no issues have been raised.

Resource Consent

5.22    A resource consent will need to be granted for the placement of the building on the land – this will be pursuant to the Resource Management Act 1991.

5.23    At the time of writing an external planning company has been briefed to commence the consent application.

5.24    There is an element of risk that a consent will not granted, however staff are of the opinion that this a relatively low risk.

6.   Option 1 – Accept the gift of building unconditionally (preferred)

Option Description

6.1       The Christchurch City Council accepts the gift of building from the LIFC, irrespective of whether a future location and use is determined or not, i.e. in the unlikely event that it cannot be relocated to MacFarlane Park the Council still accept the gift of the building.

6.2       The first and preferred outcome is to relocate the building to MacFarlane Park but if this cannot be achieved then the Head of Community Support, Governance and Partnership will work with the Community Board to determine the future alternative location and use. 

Significance

6.3       The level of significance of this option is low consistent with section 2 of this report.

6.4       Engagement requirements for this level of significance are low.

Impact on Mana Whenua

6.5       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

6.6       The wider Shirley community are specifically affected by this option due to the building being proposed to be used as a Community Centre.  Their views are understood to be in support of this facility.

Alignment with Council Plans and Policies

6.7       This option is inconsistent with Council’s Plans and Policies

6.8       Inconsistency: The proposal is not provided for within the LTP.

Financial Implications

6.9       Cost of Implementation - $255,000 (circa)

6.10    Maintenance / Ongoing Costs - $5,000 p.a.

6.11    Funding source – CMPS 45896 – has $255,000 allocated, subject to a change request approval, confirmation to be provided at the meeting.

Legal Implications

6.12    n/a

Risks and Mitigations    

6.13    A resource consent may not be granted.

6.14    Risk of a resource consent not being granted caused by the building location not being in accordance with the District Plan.  This will result in Council owning a building with no place to site the building, and an alternative location will need to be found.

6.14.1 Treatment: A resource consent application is currently underway.

6.14.2 Residual risk rating: the rating of the risk is low.

6.15    Reserve classification may not change.

6.16    Council staff will seek to change the reserve classification from Recreation Reserve, to Local Purpose (Community Building) Reserve; there is a process to follow as outlined within the Reserves Act 1977, and the outcome is not able to be pre-determined. Should the classification not be able to be changed, then the building will have to be removed from the site in 2021.

6.16.1 Treatment: Council staff to procure a report to change the reserve classification.

6.16.2 Residual risk rating: the rating of the risk is low.

Implementation

6.17    Implementation dependencies - accept gift of building, resource consent, building consent.

6.18    Implementation timeframe – six weeks to eight months depending on consenting matters.

Option Summary - Advantages and Disadvantages

6.19    The advantages of this option include:

·   Provision of a community facility in an area lacking such.

·   Council receives a building structure at no cost

·   Provides certainty for LCIF

·   Provides flexibility for the Council

·   Supports, reciprocates and acknowledges the LCIF’s support

·   Frees up the site at 1049 Colombo Street for future development

 

6.20    The disadvantages of this option include:

·   The cost of installation is circa $255,000

·   A play ground will need to be demolished, a time frame for reinstatement/relocation is not yet known

·   A resource consent has not been granted as yet, and it is not known at this stage whether a consent will be granted.

·   Should MacFarlane Park not be achievable future location and use are not fully justified

·   Carries a risk of uncertainty and possibility of a double shift if timing of decisions and site availability cannot be sequentially aligned

7.   Option 2 – Do not accept the gift of building

Option Description

7.1       The Council does not accept the gift of building

7.2       Consideration was given to the Council accepting the building for an alternative purposes, however no such purpose, or location is known at this stage

7.3       Section 101 of the Local Government Act relates to Financial Management – subsection one states “A local authority must manage its revenues, expenses, assets, liabilities, investments, and general financial dealings prudently and in a manner that promotes the current and future interests of the community.

7.4       It is not considered prudent to accept a building as a gift when there is no known use, or location, for such building, and accordingly, it may become a liability.

Significance

7.5       The level of significance of this option is low consistent with section 2 of this report.

7.6       Engagement requirements for this level of significance are non-existent.

Impact on Mana Whenua

7.7       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

7.8       The Shirley community are specifically affected by this option due to there not being an increase in community facilities within this area.  Their views are, understood to be, in support of accepting the building.

Alignment with Council Plans and Policies

7.9       This option is consistent with Council’s Plans and Policies

Financial Implications

7.10    Cost of Implementation – n/a

7.11    Maintenance / Ongoing Costs – n/a

7.12    Funding source – n/a

Legal Implications

7.13    n/a

Risks and Mitigations    

7.14    n/a

Implementation

7.15    Implementation dependencies  - n/a

7.16    Implementation timeframe – n/a

Option Summary - Advantages and Disadvantages

7.17    The advantages of this option include:

·   Council will not incur costs associated with relocating the building.

·   A playground will not be displaced.

7.18    The disadvantages of this option include:

·   A community facility will not be provided in an area lacking in such.

·   Does not support LCIF.

·   Missed opportunity to get an asset for free.

8.   Option 3 – Accept the gift of building conditional on Council being granted a resource consent

Option Description

8.1       The Christchurch City Council accepts the gift of building from the Lions International Foundation, conditional on the building being able to be relocated to MacFarlane Park.

8.2       This option is very similar to the preferred option, with the exception that the acceptance of gift from the LICF is contingent on Council being granted a resource consent to house the building on MacFarlane Park.

8.3       Accordingly, all discussion below is subject to a consent being granted.

Significance

8.4       The level of significance of this option is low consistent with section 2 of this report.

8.5       Engagement requirements for this level of significance are non-existent.

Impact on Mana Whenua

8.6       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

8.7       The Shirley Community are specifically affected by this option due to there not being an increase in community facilities within this area.  Their views are, understood to be, in support of accepting the building.

Alignment with Council Plans and Policies

8.8       This option is consistent with Council’s Plans and Policies

Financial Implications

8.9       Cost of Implementation – $255,000 (circa)

8.10    Maintenance / Ongoing Costs – $5,000 p.a.

8.11    Funding source – CMPS 45896 – has $255,000 allocated, subject to a change request approval, confirmation to be provided at the meeting

Legal Implications

8.12    n/a

Risks and Mitigations    

8.13    A resource consent may not be granted, in which case the Council would not accept the building.

Implementation

8.14    Implementation dependencies  - Consent being granted

8.15    Implementation timeframe – Four to six weeks until known

Option Summary - Advantages and Disadvantages

8.16    The advantages of this option include:

·   Council will not incur costs, or liabilities, until it is known whether or not the building is able to be housed on MacFarlane Park.

·   The future use and location is fully justified.

·   Provides a valuable community service.

8.17    The disadvantages of this option include:

·   n/a

 

 

 

Attachments

No.

Title

Page

a

Attachment A

52

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Dan Egerton - Property Consultant

Approved By

Angus Smith - Manager Property Consultancy

Brent Smith - Head of Parks

Lester Wolfreys - Head of Community Support, Governance and Partnerships

Mary Richardson - General Manager Citizen and Community

  


Papanui-Innes Community Board

24 November 2017

 

 

 



Papanui-Innes Community Board

24 November 2017

 

 

9.        Application to the Papanui-Innes Community Board's 2017/18 Positive Youth Development Fund - Owen Bloome Dabkowski.

Reference:

17/1304899

Contact:

Helen Miles

Helen.miles@ccc.govt.nz

9418999

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Papanui-Innes Community Board to consider one application received for the Board's 2017/18 Positive Youth Development Fund.

1.2       There is currently $7,000 remaining in this fund.

Origin of Report

1.3       This report is to assist the Community Board to consider one application for funding received from Owen Bloome Dabkowski.

 

2.   Significance

2.1       The decision(s) in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the number of people affected and/or with an interest.

2.1.2   Due to the assessment of low significance, no further community engagement and consultation is required.

 

3.   Staff Recommendations

That the Papanui-Innes Community Board:

Approve a grant of $450 from the Papanui-Innes Community Board’s 2017/18 Positive Youth Development Fund to Owen Bloome Dabkowski towards the costs of representing New Zealand Super City baseball team at the Gold Coast Summer Classic U14 Baseball Tournament from 2-9 January 2018. 

 

 

 

4.   Applicant 1 –  Owen Bloome Dabkowski

 

4.1       The applicant, Owen Dabkowski, is seeking financial support to assist with the costs of attending the Gold Coast Summer Classic Baseball Tournament in Australia from 2-9 January 2018.

4.2       Owen is 13 years of age, lives in St Albans and attends Papanui High as a Year 9 student. 

4.3       Owen has been competing in Baseball since he was five years old and currently plays for Southern Astros club.  

4.4       The Gold Coast Summer Classic Baseball Tournament has been run since 2016.  Each year this tournament has grown in numbers, prestige, and standard of play.  This year there is an expectation there will be at least 18 teams participating over the various age group levels.  The aim of the tournament is to develop players and the game of baseball in this region.

4.5       Owen’s aim for the tournament is to increase and develop his baseball skills and bring these back to his Canterbury peers.  His long term goal is to gain a sports scholarship in America.  

4.6       When not competing in athletics, Owen can be found playing Korfball, football, tramping, singing in the school choir or drama productions.  Owen is a member with the Papanui High Sport and Health committee.  

4.7       Owen has been busy fundraising towards the cost of the trip through running sausage sizzles, quiz night, St Albans market day sale and car washing.     

4.8       The following table provides a breakdown of the costs for Owen Bloome Dabkowski:

EXPENSES

Cost ($)

Airfares, lodging, meals and registration fee

$2,605

 

 

 

 

 

 

 

 

                                                                                                 Total

$2,605

 

4.9       This is the first time the applicant has applied for funding.

 

 

 

Attachments

There are no attachments for this report.

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Helen Miles - Community Recreation Advisor

Approved By

Matthew McLintock - Manager Community Governance, Fendalton-Waimairi-Harewood

  


Papanui-Innes Community Board

24 November 2017

 

 

10.    Papanui-Innes Community Board Area Report

Reference:

17/1302484

Contact:

Judith Pascoe

Judith.pascoe@ccc.govt.nz

941 5414

 

 

1.   Purpose of Report

The purpose of this report is to resource the Community Board to promote a pro-active partnership approach to decision-making between the Council and Community Boards working together to achieve the best outcomes for the city with decisions being made with a good understanding of community views.

 

1.   Staff Recommendations 

That the Papanui-Innes Community Board:

1.         Receive the Area Update.

 

 

2.   Community Board Activities and Forward Planning

2.1       Community Board Plan update against outcomes

2.1.1   Printed copies of the Plan have been made available in the local libraries.

2.2       Memos/Information reporting back on Community Board matters

2.2.1   Information sent to the Board

·    Christchurch Northern Corridor – Update on progress north of Prestons Road

·    Christchurch Northern Corridor – Start of piling work for Prestons Road bridge

·    Transport & City Street – Bus Passenger Shelter installations 2017-18 year

·    Transfer of ownership of social housing complexes – Notice of consultation with tenants

·    St Albans Park pavilion demolition – Start work notice

·    Christchurch Northern Corridor – Project update for Cranford Street/Innes Road night works

2.3       The provision of strategic, technical and procedural advice to the Community Board

Nil to report.

2.4       Board area Consultations/Engagement

2.4.1   Christchurch Tree and Urban Forest Survey

Consultation closes on 17 November 2017. At the meeting of 10 November John Stringer agreed to manage the completion of this survey on behalf of the Board.

2.5       Submission Opportunities

None at this time.

2.6       Annual Plan and Long Term Plan matters

Nil to report.

2.7       Requests for information from Board meeting on Newsline

Members are invited to suggest items for inclusion in Newsline.

2.8       Significant Board matters of interest to raise at Council

Members are invited to suggest significant matters from its meeting to be raised by the Chair at the next Council meeting (Community Board reports) on 14 December 2017.

2.9       Community Engagement re Christchurch Northern Corridor (CNC) Project

At their 10 December meeting the Board asked for information on ways that the residents of Cranford Street from the Main North Road up to Innes Road are being given information on the progress of the CNC project. The CNC Alliance Community and Stakeholder Engagement Manager has provided information on the process which has been circulated to the Board.

3.   Strengthening Communities Funded Projects

3.1       Edible Gardens 2018

The marketing has begun for Edible Gardens 2018 and a press release is being circulated.

4.   Significant Community Issues

4.1       Native Forest Regeneration

Status: Cr Davidson is suggesting that the Board support the native forest regeneration of the Papanui Bush in the Bridgestone Reserve next to the Firestone site with a request to the LTP for funding.

Action: The Board is asked to consider a resolution to obtain a memo from staff detailing the feasibility of this project.

Timeframe: Ongoing

4.2       Papanui Bus Routes

Status: A presentation in the Public Forum has highlighted the lack of a bus service along Grants Road to serve the residents of the Ngaio Marsh Retirement Village. The determination of bus routes is an Environment Canterbury responsibility.

Action: The Board is asked by the applicant to consider supporting a request to Environment Canterbury for Grants Road to be included in a bus route.

Timeframe: Ongoing.

4.3       St Albans School Warning Signs

Status:  St Albans School has identified traffic issues on Cranford Street with motorists not recognising children are present. The School is on the Council list for school warning signs and these should be funded and installed in the 2018/19 financial year.

Action:  Staff could be requested to aim for the installation of these signs early in the new financial year (starting July 2018) given the urgency of the concerns with traffic and pending the opening of the Northern Arterial road.

Timeframe: Ongoing.

4.4       Request to Monitor Air Quality on Cranford Street

Concern has been expressed to the Board regarding the air quality along the southern section of Cranford Street between Innes Road and Bealey Avenue after the Northern Arterial becomes operational.

Action: A resident of Cranford Street has asked that the Board consider making a request to Environment Canterbury that the air quality along this area of Cranford Street be monitored to establish base data to measure any changes with change in usage. Similar air quality monitoring data is available from Environment Canterbury for Cranford Street from Innes Road to the Main North Road.

Timeframe: Ongoing.

5.   Major Community and/or Infrastructure Projects

5.1       Community Facilities

5.1.1   MacFarlane Park Project

Awaiting Resource Consent.

5.1.2   Redwood Plunket Rooms

Staff have met with the Northcote Community Worker and Belfast Community Network on site on 21 November to discuss the refurbishment of the building for community use.

5.1.3   280 Westminster Street

The Community Governance team are following up on where the proposal is at for the organisations that came to the Community Board and expressed an interest in the use of this premises.

5.1.4   St Albans Park and Pavilion Fields

Detailed design for the drainage of the sports field (including playground) and the irrigation system has been completed and the final design has been approved by the sponsor. The project tender closed on 22 November. Turf may be sprayed off in December and physical works may start in January/February 2018.

The Pavilion/Toilet rebuild demolition works have been completed and the resource consents needed for the pavilion rebuild have been granted. Details for any potential savings are being considered as part of the budget process before the project goes to tender at the end of November. Construction is programmed for January/February 2018. Four project information signs are planned for the fencing that will surround the build site.

Both projects are planned to be completed in June 2018 subject to weather.

5.1.5   Edgeware Pool Community Project

Nil to report.

5.1.6   St Albans Community Centre Rebuild

Nil to report.

5.2       Partnerships with the community and organisations

5.2.1   Papanui Youth Development (PYD)

Papanui Youth Development are looking at the possibility of developing a Civil Defence Plan around the Papanui area in pot partnership with other local organisations.

5.3       Infrastructure projects underway

5.3.1   Heading

Nil to report.

5.4       Events Report Back

5.4.1   Papanui Innes Leadership Day 2017

Papanui-Innes Leadership Day was a success and the Community Governance Team has received fantastic feedback on all elements of the day.

5.4.2   Northcote Community Event – Cause we Care

The Cause we Care event was held at Northcote School on 27 October. The event was a great success and the Northcote Community came out and celebrated the afternoon. There were performances from both the Northcote School and the Casebrook Intermediate Kapa Haka groups and lots of local talent took to the stage. The event was a collaborative approach between the local agencies that support the Northcote work and this event showcased this collaboration well to the local community.

6.   Parks, Sports and Recreation Update (bi-monthly)

6.1       Local Parks Update

6.1.1   Lawns growth is fast with the warm temperatures and high rainfall this winter and the ground water has extended the spring flush period. Growth is now slowing down resulting in strong turf growth and garden weed growth.

6.1.2   Infill planting of bare areas in garden beds is in the final stages of planting. The next planting will be in the autumn period.

Contract key performance

Overall result in Quality 89%.

6.2       Mowing and Spraying Programme

Mowing frequency for amenity turf is 4 cuts per month. 

Mowing frequency for sports field turf is 4 cuts per month with cricket outfield parks cut twice a week.

6.3       Seasonal Sports Field Works

Irrigation systems are currently being checked for any faults to ensure they are functional for the summer season.

The sports field renovation spring programme is all completed.

6.4       Sports Parks Update

The higher rainfall over previous weeks has kept the ground soft, resulting in high wear on many of the fields. Currently many are 80% worn. Field closure over the coming weeks will be in place while the renovation is undertaken. Consisting of applying seed, surface de‑compaction and topdressing.

6.5       Capital Works Projects

6.5.1   New Sand Developed Fields

·     Westminster Park

Land Drainage work in this park as part of city wide flood remediation work has now been progressed to design only. This stage is underway and will be taken to completion and then put on hold for the project to be considered as part of the current LTP deliberations.

·     St Albans Park

Detailed design for the sports field’s drainage (including playground) and irrigation system has been completed and the final design has been approved by the sponsor.

The required resource consents have been granted. Details for any potential savings are being considered as part of the budget process before the project goes to tender.

The Pavilion/Toilet rebuild demolition works are completed.

7.   Community Board funding budget overview and clarification

7.1       Papanui-Innes Community Board 2017/18 Discretionary Response and Positive Youth Development Funds balance sheet (refer Attachment A).

 

 

Attachments

No.

Title

Page

a

Papaui-Innes Community Board DRF and PYDF Balance Sheet

61

 

 

Signatories

Authors

Judith Pascoe - Community Board Advisor

Trevor Cattermole - Community Development Advisor

Christine Lane - Community Development Advisor

Helen Miles - Community Recreation Advisor

Approved By

Lester Wolfreys - Head of Community Support, Governance and Partnerships

  


Papanui-Innes Community Board

24 November 2017

 

PDF Creator

 


Papanui-Innes Community Board

24 November 2017

 

 

11.  Elected Members’ Information Exchange

 

This item provides an opportunity for Board Members to update each other on recent events and/or issues of relevance and interest to the Board.