Christchurch City Council

Minutes

 

 

Date:                                     Thursday 2 November 2017

Time:                                    9.32am

Venue:                                 Council Chambers, Civic Offices,
53 Hereford Street, Christchurch

 

 

Present

Chairperson

Deputy Chairperson

Members

Mayor Lianne Dalziel

Deputy Mayor Andrew Turner

Councillor Vicki Buck

Councillor Jimmy Chen

Councillor Phil Clearwater

Councillor Pauline Cotter

Councillor Mike Davidson

Councillor David East

Councillor Anne Galloway

Councillor Jamie Gough

Councillor Yani Johanson

Councillor Aaron Keown

Councillor Glenn Livingstone

Councillor Raf Manji

Councillor Tim Scandrett

Councillor Deon Swiggs

Councillor Sara Templeton

 

 

2 November 2017

 

 

 

Principal Advisor

Dr Karleen Edwards

Chief Executive

Tel: 941 8554

 

Jo Daly

Council Secretary

941 8581

jo.daly@ccc.govt.nz

www.ccc.govt.nz

Watch Council meetings live on the web:
http://councillive.ccc.govt.nz/live-stream

 


Council

02 November 2017

 

  

The meeting commenced with Deputy Mayor Turner in the Chair.

 

The agenda was dealt with in the following order.

1.   Apologies

 

Apologies

 

Council Resolved CNCL/2017/00279

That the apology from Mayor Dalziel for lateness and the apology from Councillor Keown for temporary absence be accepted.

Deputy Mayor/Councillor Scandrett                                                                                                                   Carried

 

2.   Declarations of Interest

There were no declarations of interest recorded.

3.   Public Participation

3.1  Public Forum

 

3.1.1         SCAPE

Deborah McCormick and Carolyne Grant presented to the Council on the SCAPE 2017 season.

 

Councillor Gough joined the meeting at 9.36am.

 

3.1.2         Keep Our Assets Canterbury

Stephen Howard and Murray Horton presented to the Council on transport and transport assets.

3.2  Deputations by Appointment

 

3.2.1         Generation Zero

Pubudu Senanayake and Hannah Rhodes presented to the Council regarding item 24: Report from Innovation and Sustainable Development Committee – Net Carbon Neutral target.

Council Resolved CNCL/2017/00280

That the Council refer the matters raised in the deputation to the Innovation and Sustainable Development Committee.

Deputy Mayor/Councillor Templeton                                                                                                          Carried

4.   Presentation of Petitions

There was no presentation of petitions.

44  Resolution to Include Supplementary Reports

 

Council Resolved CNCL/2017/00281

That the reports be received and considered at the Council meeting on Thursday 2 November 2017.

45.       Council Appointees to Water Management Committee Selection Working Group

46.       Development Christchurch Ltd – Update on Christchurch Adventure Park

Deputy Mayor/Councillor Templeton                                                                                                                 Carried

 

5.   Council Minutes - 28 September 2017

 

Council Resolved CNCL/2017/00282

That the Council confirm the Minutes from the Council meeting held 28 September 2017.

 

AND

 

That the Council confirm the Minutes from the Council meeting held 5 October 2017.

 

AND

 

That the Council confirm the Minutes from the Council meeting held 10 October 2017.

 

AND

 

That the Council receives the Minutes from the Social, Community Development and Housing Committee meeting held 4 October 2017.

 

AND

 

That the Council receives the Minutes from the Finance and Performance Committee meeting held 4 October 2017.

 

AND

 

That the Council receives the Minutes from the Audit and Risk Management Committee meeting held on 3 October 2017.

 

AND

 

That the Council receives the Minutes from the Infrastructure, Transport and Environment Committee meeting held 21 September 2017.

 

AND

 

That the Council receives the Minutes from the Infrastructure, Transport and Environment Committee meeting held 11 October 2017.

 

AND

 

That the Council receives the Minutes from the Regulatory Performance Committee meeting held 11 October 2017.

 

AND

 

That the Council receives the Minutes from the Strategic Capability Committee meeting held 10 October 2017.

 

AND

 

That the Council receives the Minutes from the Te Hononga Council – Papatipu Rūnanga Committee meeting held 3 October 2017.

 

AND

 

That the Council receives the Minutes from the Innovation and Sustainable Development Committee meeting held 13 October 2017.

Deputy Mayor/Councillor Scandrett                                                                                                                   Carried

 

6.   Council Minutes - 5 October 2017

 

Council Decision

Refer to item 5.

 

7.   Council Minutes - 10 October 2017

 

Council Decision

Refer to item 5.

 

8.   Social, Community Development and Housing Committee Minutes - 4 October 2017

 

Council Decision

Refer to item 5.

 

12. Finance and Performance Committee Minutes - 4 October 2017

 

Council Decision

Refer to item 5.

 

13. Audit and Risk Management Committee Minutes - 3 October 2017

 

Council Decision

Refer to item 5.

 

17. Infrastructure, Transport and Environment Committee Minutes - 21 September 2017

 

Council Decision

Refer to item 5.

 

18. Infrastructure, Transport and Environment Committee Minutes - 11 October 2017

 

Council Decision

Refer to item 5.

 

20. Regulatory Performance Committee Minutes - 11 October 2017

 

Council Decision

Refer to item 5.

 

22. Strategic Capability Committee Minutes - 10 October 2017

 

Council Decision

Refer to item 5.

 

23. Te Hononga Council – Papatipu Rūnanga Committee Minutes - 3 October 2017

 

Council Decision

Refer to item 5.

 

26. Innovation and Sustainable Development Committee Minutes - 13 October 2017

 

Council Decision

Refer to item 5.

 


 

Report from Finance and Performance Committee - 4 October 2017

9.   Christchurch City Holdings Ltd - Appointment of Proxy for 2017 Annual General Meeting

 

Council Resolved CNCL/2017/00283

That the Council:

1.         Notes Christchurch City Holdings Ltd’s annual general meeting will be held on Wednesday 15 November 2017 in the Function Room, Level 1, Civic Offices;

2.         Appoints Councillor Manji as proxy and Councillor Davidson as alternate to exercise the Council’s voting rights at the AGM by executing the Instrument to Appoint a Proxy as set out in Attachment A of this report by Friday, 10 November to ensure it reaches Christchurch City Holdings Ltd no later than 48 hours before the meeting;

3.         Notes the agenda for Christchurch City Holdings Ltd’s 2017 annual general meeting (Attachment B) and minutes of its 2016 meeting (Attachment C);

4.         Agrees to direct the proxy and alternate to vote in favour of the matters to be put to Christchurch City Holdings Ltd’s shareholders for approval.

Councillor Cotter/Councillor Davidson                                                                                                                Carried

 

Report from Finance and Performance Committee - 4 October 2017

10. Regenerate Christchurch - August 2017 Status Report

 

Council Resolved CNCL/2017/00284

That the Council:

1.              Leave the report to lie on the table to the Council meeting on 9 November 2017.

Deputy Mayor/Councillor Gough                                                                                                                         Carried

 

Report from Finance and Performance Committee - 4 October 2017

11. Development Christchurch Ltd - Progress Update August/September 2017

 

Council Resolved CNCL/2017/00285

That the Council:

1.         Notes Development Christchurch Limited’s progress report for August and September 2017.

Councillor Manji/Councillor East                                                                                                                           Carried

 


 

Report from Infrastructure, Transport and Environment Committee - 11 October 2017

14. Conversion of Road lighting to Light Emitting Diodes (LED) 

 

Council Resolved CNCL/2017/00286

That the Council:

1.         Agree to the design and purchase of 7,000 LED lights by 30 June 2018.

2.         Agree to the installation of 4,000 lights with a central management system before 30 June 2018.

3.         Agree to the installation of 3,000 pre-purchased lights with a central management system before 22 December 2018.

4.         Notes the intention to complete the conversion to LED with a central management system by 30 June 2021, subject to being programmed as part of the 2018 Long Term Plan.

Councillor Cotter/Councillor Templeton                                                                                                            Carried

 

Councillor Keown was absent from the meeting from 10.33am to 10.43am for part of consideration of item 15.

 

Report from Infrastructure, Transport and Environment Committee - 11 October 2017

15. Close out Horizontal Infrastructure Governance Group (HIGG) report

 

Council Resolved CNCL/2017/00287

That the Council:

1.         Review the Independent Chairperson’s report on the Horizontal Infrastructure Governance Group.

2.         Notes the contents of the report and the learning’s in support of the establishment of a governance programme to oversee future significant events.

3.         Notes that the Council/Committees not included in the “governance arrangements” illustration, as per page 58 of the agenda has been identified as a gap. Further noting that Community Boards were also not included in the governance arrangements.

4.         Notes that the land drainage recovery programme was not deemed eligible in the cost share agreement but a recommendation in the Independent Chairperson’s report on the Horizontal Infrastructure Governance Group stated that there should be continued discussions.

5.         Requests a bibliography of reports, including the summaries of earthquake responses (MCDEM) and lessons learned, on the establishment of the governance programme, and reporting framework, to oversee future significant events be provided, by February 2018, if possible.

Councillor Cotter/Councillor Davidson                                                                                                                Carried

 

The meeting adjourned at 11.28am and reconvened at 11.42am.


 

30. Hearings Panel Report to the Council on the Proposed Land Transfer to Lyttelton Historical Museum Society

 

Council Resolved CNCL/2017/00288

That the Council:

1.              Having received a request from the Lyttelton Historical Museum Society Incorporated to gift to it the property at 33-35 London Street, Lyttelton (“Property”); and

2.              Request constituting an unsolicited proposal that would provide the following unique benefits:

·   to the community by improving cultural offering that is not otherwise available; and

·   to the community by creating a unique tourism attraction; and

·   to the Council by supporting the Lyttelton Master Plan; and

3.              Having considered the public submissions received and/or heard by the Hearings Panel;

4.              Resolves to transfer the Property to the Lyttelton Historical Museum Society Incorporated by way of gift; and

5.              Requires that contemporaneously with the registration of the transfer of the Property to the Lyttelton Historical Museum Society Incorporated that there is registered against the Certificate of Title to the Property a first ranking Encumbrance Instrument in favour of the Council requiring that:

5.1       The Property only be used for the purposes of the Lyttelton Museum; and

5.2       If construction of the Lyttelton Museum Building on the Property is not completed within 5 years or if the Property does not continue to be used for Lyttelton Museum purposes at any time after the Lyttelton Museum Building is built, then the Property be (at the option of the Council) transferred back to the Council without any consideration or compensation being payable by the Council; and

6.              Delegates to the Property Consultancy Manager authority to negotiate and enter into such legal documentation with the Lyttelton Historical Museum Society Incorporated as the Property Consultancy Manager shall consider appropriate and expedient to give effect to this resolution.

Deputy Mayor/Councillor Scandrett                                                                                                                   Carried

 

Councillor Livingstone was absent from the meeting from 11.28am to 11.44am for consideration of item 30.


 

Report from Infrastructure, Transport and Environment Committee - 11 October 2017

16. Secure Cycle Parking Update

 

Council Resolved CNCL/2017/00289

That the Council:

1.              Include a budget of $40,000 per annum in the draft 2018 Long Term Plan for cycle parks across the city.

2.              Notes the ongoing bi-annual monitoring of on-street and public secure cycle parking facilities by operations team. This will allow for improved understanding of asset conditions and use patterns in the Central City to allow for a more agile response to demand.

Councillor Cotter/Councillor Davidson                                                                                                                Carried

Councillors East, Keown and Scandrett requested their votes against resolution 1. be recorded.

 

Report from Regulatory Performance Committee - 11 October 2017

19. Options to support the relocation of street-based sex workers to address residents' concerns

 

Council Resolved CNCL/2017/00290

That the Council:

1.              Agree not to develop a bylaw at this stage that regulates the location of street-based sex workers away from residential areas.

Councillor East/Councillor Templeton                                                                                                                 Carried

Councillors Keown and Swiggs requested their vote against resolution 1. be recorded.

 

Council Resolved CNCL/2017/00291

That the Council:

2.         Agree that Council staff continue to work with all parties to encourage street based sex workers to relocate away from the current area of concern or future areas of concern.

3.         Agree that Council, in partnership with the New Zealand Prostitutes Collective, form a collaborative community working group that will include the Non-Government Organisations, the New Zealand Police, and affected residents, to develop and undertake further actions to support the relocation of street-based sex workers.

4.         Agree that the Linwood-Central-Heathcote Community Board be invited to support the collaborative community working group.

5.         Instruct staff to monitor and evaluate the actions and outcomes and report to the Regulatory Performance Committee on a quarterly basis on the progress of the collaborative community working group.

6.         Agree that the Council will consider funding in support of initiatives presented by the collaborative community working group.

Councillor East/Councillor Templeton                                                                                                                 Carried

 

Amendment

Councillor Swiggs moved an amendment, seconded by Councillor Keown.

That the Council:

1.       Approach the Minister of Justice to request a review of the Prostitution Reform Act 2003 to address the issue of street based sex work in residential neighbourhood areas.

A division was called and was declared a tie the voting being as follows:

For:                           Councillor Buck, Councillor Chen, Councillor Cotter, Councillor Davidson, Councillor  East, Councillor Keown, Councillor Manji and Councillor Swiggs

Against:                 Deputy Mayor Turner, Councillor Clearwater, Councillor Galloway, Councillor Gough, Councillor Johanson, Councillor Livingstone, Councillor Scandrett and Councillor  Templeton

The status quo was maintained.                                                                                                                                         

 

The meeting adjourned at 1.10pm and reconvened at 1.50pm.

 

Councillors Gough, Keown and Swiggs left the meeting at 1.10pm.

 

The Mayor joined the meeting at 1.50pm and assumed the Chair.

 

28. Placement of the Lions Transitional Facility at MacFarlane Park, Shirley, Christchurch.

 

Council Resolved CNCL/2017/00292

That the Council:

1.         Approve funding from the Facilities Rebuild Programme Contingency Fund to enable the placement of the gifted Lions Transitional Facility on MacFarlane Park, Shirley, Christchurch.

Councillor Cotter/Councillor Davidson                                                                                                                Carried

 

Councillor Swiggs returned to the meeting at 1.55pm.

 


 

Report from Strategic Capability Committee - 10 October 2017

21. Greater Christchurch Regeneration Act - Canterbury Sports Limited

 

Council Resolved CNCL/2017/00293

That the Council:

1.         Direct staff to undertake the necessary technical work to support a potential Greater Christchurch Regeneration Act proposal for the Canterbury Sports Limited site at 466‑482 Yaldhurst Road. 

2.         Direct staff to report back to Council once resolution 1. is complete.

Councillor Manji/Deputy Mayor                                                                                                                           Carried

Councillor Templeton requested her vote against the resolutions be recorded.

Councillor Gough abstained from voting on this item.

 

Councillor Gough returned to the meeting at 2.18pm at the conclusion of item 21.

 

Report from Innovation and Sustainable Development Committee - 15 September 2017

24. Staff Briefing - Enviro Mark, Carbon Neutrality and Climate Change

 

Council Resolved CNCL/2017/00294

That the Council:

 

1.         Agree to set a target of Christchurch City Council being net carbon neutral by 2030.

2.         Request Resource Efficiency Programme staff to work with the Innovation and Sustainable Development Committee to develop the framework and strategies to meet the Christchurch City Council net carbon neutral 2030 target.

3.         Request staff to work with the Innovation and Sustainable Development Committee to investigate a framework and strategies for setting a target of Christchurch being net carbon neutral by 2050. Note that staff will be reporting to the Committee in November on a proposal to sign the Global Covenant of Mayors for Climate and Energy, which would require the Council to set a target for carbon reduction.

4.         Invite other Canterbury councils, including Environment Canterbury, to consider adopting the same targets.

5.         Invite the Council representatives on the Joint Public Transport Committee to meet with the Innovation and Sustainable Development Committee to develop initiatives that will reduce carbon emissions.

6.         Request that staff look at options to sequester carbon by tree planting and management, including options on the Peninsula, Port Hills and Residential Red Zone.

Councillor Buck/Councillor Davidson                                                                                                                   Carried

Councillor East abstained from voting on this item.

 

Report from Innovation and Sustainable Development Committee - 13 October 2017

25. Development Contribution Remission Application - Zhu Badminton Development Limited.

 

Council Resolved CNCL/2017/00295

That the Council:

1.         Decline the remission application for the development contributions payable under BCN/2017/852 and require payment in full.

2.         Request staff explore the postponement of the development contributions payable with Zhu Badminton Development Ltd for five years in accordance with clause 3.6.1 of the Development Contributions Policy.

3.         Request staff provide a report updating the Innovation and Sustainable Development Committee on the review of the Development Contributions Policy (including private development agreements).

Councillor Templeton/Councillor Davidson                                                                                                      Carried

Councillor Galloway took no part in consideration or decision on this item.

 

The Council began consideration of item 29, then adjourned consideration of the item until later in the meeting.

 

Councillor Keown returned to the meeting at 3.14pm.

 

27. Accessibility Charter, Canterbury

 

Council Resolved CNCL/2017/00296

That the Council:

1.         Endorse the Council signing of the Accessibility Charter Canterbury and implementation of operational aspects to support the vision of the charter and its principles.

Councillor Keown/Councillor Clearwater                                                                                                           Carried

 

31. Online Voting Trial - 2019 Triennial Election

 

Council Resolved CNCL/2017/00297

That the Council:

1.         Receive the information in the report

2.         Confirm that the Council will not participate in a trial of online voting for a subset of voters in the 2019 Triennial Election.

Councillor Johanson/Councillor Scandrett                                                                                                        Carried

Councillors Gough, Keown and Swiggs requested their vote against the resolutions be recorded.

 

45. Council Appointees to Water Management Committee Selection Working Group

 

Council Resolved CNCL/2017/00298

That the Council:

1.              Approve that Councillors Davidson and Galloway replace Councillors Clearwater and Cotter as the Council’s representatives on the Water Management Committee Selection Working Group.

Councillor Scandrett/Councillor Cotter                                                                                                               Carried

 

Deputy Mayor Turner was absent from the meeting from 3.40pm to 3.47pm for part of consideration of item 29.

 

29. Hearings Panel report to the Council on the Proposed Lease to Canterbury Car Club Incorporated at Ruapuna Park

 

Council Resolved CNCL/2017/00299

That the Council:

1.              Grant a lease to Canterbury Car Club Incorporated over that part of Ruapuna Park where the raceway is situated, an area of approximately 39.9751 hectares, contained in Lot 1 DP 323836, classified as Recreation Reserve and shown on Attachment A, RPS856-42.

2.              Acknowledge that the Hearings Panel has considered the objection:

a.              In its capacity of holding the Minister of Conservation's Delegation, the Council resolve to give consent to the lease in accordance with 54(1)(b), (c) and (d) of the Reserves Act 1977.

b.             Delegated authority is granted to the Property Consultancy Manager to manage and conclude all issues and processes associated with the above resolutions including, but not limited to c. and d. below.

c.              Finalising lease documentation to Canterbury Car Club Incorporated for a period of up to 33 years broken into three 11 year terms at an annual rental to be negotiated.

d.             Grant permission to Canterbury Car Club Incorporated to enter into hire and sublease arrangements for utilisation of the grounds and buildings contained within the lease area specifically to Canterbury Racing School as well as other user groups on terms and conditions to be approved by the Property Consultancy Manager, on behalf of the Council.

e.             That officers review the documentation in clause 15.2 in the lease document on an annual basis in conjunction with the requirements of the District Plan.

Councillor Templeton/Councillor Gough                                                                                                           Carried

Councillor East took no part in consideration or decision on this item.

 


 

32. Resolution to Exclude the Public

 

Council Resolved CNCL/2017/00300

That at 3.48pm the resolution to exclude the public set out on pages 543 to 545 of the agenda and pages 7 and 8 of the Supplementary Agenda be adopted.

AND

That Rob Hall, Joel Lieschke, Camia Young and Richard Wall of Development Christchurch Limited remain after the public have been excluded for item 37. Development Christchurch Ltd – Progress Report for August/September 2017 and item 46. Development Christchurch Ltd – Update on Christchurch Adventure Park of the public excluded agenda as they have knowledge that is relevant to those items and will assist the Council.

Mayor/Deputy Mayor                                                                                                                                                 Carried

 

The meeting adjourned at 3.48pm and reconvened at 4.07pm in public excluded session.

 

Councillor Swiggs left the meeting at 3.48pm.

 

The public were re-admitted to the meeting at 5.28pm.

 

    

Meeting concluded at 5.28pm.

 

CONFIRMED THIS 23rd DAY OF NOVEMBER 2017.

 

Mayor Lianne Dalziel

Chairperson