Banks Peninsula Community Board

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Banks Peninsula Community Board will be held on:

 

Date:                                     Monday 27 November 2017

Time:                                    1pm

Venue:                                 Lyttelton Community Boardroom,
25 Canterbury Street, Lyttelton

 

 

Membership

Chairperson

Deputy Chairperson

Members

Christine Wilson

Pam Richardson

Felix Dawson

Janis Haley

John McLister

Jed O'Donoghue

Tori Peden

Andrew Turner

 

 

22 November 2017

 

 

 

 

 

Joan Blatchford

Manager Community Governance, Banks Peninsula/Lyttelton

941 5643

joan.blatchford@ccc.govt.nz

 

Penelope Goldstone

Manager Community Governance, Banks Peninsula/Akaroa

941 5689

penelope.goldstone@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
https://www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Banks Peninsula Community Board

27 November 2017

 

 

 


Banks Peninsula Community Board

27 November 2017

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

TABLE OF CONTENTS

 

Mihi/Karakia Timatanga.................................................................................................................... 4 

C       1.       Apologies.......................................................................................................................... 4

B       2.       Declarations of Interest................................................................................................... 4

C       3.       Confirmation of Previous Minutes................................................................................. 4

B       4.       Public Forum.................................................................................................................... 4

B       5.       Deputations by Appointment........................................................................................ 4

B       6.       Presentation of Petitions................................................................................................ 4 

C       7.       Reserve Management Committee................................................................................ 13  

STAFF REPORTS

C       8.       Governors Bay Community Centre and Pool Reserve Landscape Plan.................... 17

B       9.       Elected Members’ Information Exchange.................................................................... 32 

 

 


Banks Peninsula Community Board

27 November 2017

 

 

Mihi/Karakia Timatanga 

1.   Apologies

At the close of the agenda no apologies had been received.

 

2.   Declarations of Interest

Members are reminded of the need to be vigilant and to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

 

3.   Confirmation of Previous Minutes

That the minutes, both open and closed, of the Banks Peninsula Community Board meeting held on  Monday, 13 November 2017 be confirmed (refer page 5).

 

4.   Public Forum

A period of up to 30 minutes is available for people to speak for up to five minutes on any issue that is not the subject of a separate hearings process.

 

It is intended that the public forum session will be held at this point in the meeting.

 

4.1          Alison Ross

                            Future management options for the Peninsula, currently specific issues for Lyttelton, including elderly care and bus service.

 

5.   Deputations by Appointment

Deputations may be heard on a matter or matters covered by a report on this agenda and approved by the Chairperson.

 

There were no deputations by appointment at the time the agenda was prepared.

 

Submitters to the Governors Bay Community Centre and Pool Reserve Landscape Plan have been advised that they can address the Board regarding their submission – Refer Staff Report  at Clause 8.

 

6.   Presentation of Petitions

There were no petitions received at the time the agenda was prepared.  


Banks Peninsula Community Board

27 November 2017

 

 

 

Banks Peninsula Community Board

Open Minutes

 

 

Date:                                     Monday 13 November 2017

Time:                                    1pm

Venue:                                 Lyttelton Community Boardroom,
25 Canterbury Street, Lyttelton

 

 

Membership

Chairperson

Deputy Chairperson

Members

Christine Wilson

Pam Richardson

Felix Dawson

Janis Haley

John McLister

Jed O'Donoghue

Tori Peden

Andrew Turner

 

 

 

 

 

 

Joan Blatchford

Manager Community Governance, Banks Peninsula/Lyttelton

941 5643

joan.blatchford@ccc.govt.nz

 

Penelope Goldstone

Manager Community Governance, Banks Peninsula/Akaroa

941 5689

penelope.goldstone@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

Mihi/Karakia Timatanga: John McLister. 

 

The agenda was dealt with in the following order.

1.   Apologies

Part C

An apology for early departure was received and accepted for Andrew Turner, who was absent for Items 7-9 and 11-17.

2.   Declarations of Interest

Part B

There were no declarations of interest recorded.

3.   Confirmation of Previous Minutes

Part C

Community Board Resolved BKCB/2017/00137

Community Board Decision

That the minutes, both open and closed, of the Banks Peninsula Community Board meeting held on Monday, 30 October 2017 be confirmed.

Christine Wilson/Pam Richardson                                                                                                                        Carried

 

4.   Public Forum

Part B

Lyttelton Seafarers Centre

 John McLister, Lyttelton Seafarers Centre, spoke to the Board regarding the importance of providing welfare services to seafarers in Lyttelton. Mr McLister sought support from the Board for:

·    Funding to enable the Seafarers Centre to extend its opening hours

·    Securing a permanent building for the Seafarers Centre (the Centre is currently in a temporary building until 2021).

            

The Board requested that staff include information on this item on a future Board agenda for discussion.

             The Board thanked Mr McLister for his presentation.

 

5.   Deputations by Appointment

Part B

5.1       Charteris Bay Residents Association – Bill Studholme

             Bill Studholme, Chairperson of the Charteris Bay Residents Association, gave a presentation to the Board regarding  the Memorandum on Charteris Bay Wastewater Connections (attachment to Item 14 in agenda for this meeting).

Community Board Resolved BKCB/2017/00138

Part B

That the Banks Peninsula Community Board:

1.         Refer the issues raised in the deputation to staff for an urgent response, with an initial response to the next meeting of the Board, with particular urgency noted regarding:

1.1   Status of global consent offered to gravity fed users in Charteris Bay, in particular those who have already connected

1.2   Low user uptake of the Charteris Bay wastewater system, including resulting gases in the system

1.3   Adequacy of stormwater system in Bayview Road, with particular consideration of the impact of having connected to the water system and consequential increased flows of rainwater

1.4   Unsatisfactory state of repairs to the road following installation of  the wastewater scheme

1.5   State of maintenance or repair of the Paradise Beach track with regard to both amenity and public safety

1.6   Wider stormwater considerations relating to Charteris Bay and the southern bays of Lyttelton Harbour in general

2.         Thank Mr Studholme for his deputation.

Andrew Turner/Felix Dawson                                                                                                                                Carried

6.   Presentation of Petitions

Part B

There was no presentation of petitions.  

10. Compliance Issues

The Board received a briefing on compliance matters, including freedom camping, from Tracey Weston, Head of Regulatory Compliance and Richard Neale, Team Leader Compliance and Investigations.

 

 

Community Board Resolved BKCB/2017/00139

Staff recommendation accepted without change

Part B

That the Banks Peninsula Community Board note the information supplied during the Staff Briefing.

Christine Wilson/Pam Richardson                                                                                                                        Carried

 

Andrew Turner left the meeting at 2.21pm.

 

9.   Ōtākaro Ltd

The Board received a briefing from Albert Brantley, Chief Executive of Ōtākaro Ltd on the delivering of Crown-led anchor projects for the Central City.

 

 

Community Board Resolved BKCB/2017/00140

Staff recommendation accepted without change

Part B

That the Banks Peninsula Community Board note the information supplied during the Briefing.

Christine Wilson/Pam Richardson                                                                                                                        Carried

 

11. Site Investigation - Lyttelton Dog Park

 

Board Comment

The Board noted ongoing issues with owners not picking up after dogs at the Lyttelton Recreation Ground.

The Board requested that staff educate dog owners and enforce any infringements of the Council’s Dog Control Bylaw.

 

Community Board Resolved BKCB/2017/00141

Staff recommendation accepted without change

Part C

That the Banks Peninsula Community Board receive the information in the Site Investigation – Lyttelton Dog Park report.

Jed O'Donoghue/Pam Richardson                                                                                                                       Carried

 

7.   Reserve Management Committee

 

Community Board Resolved BKCB/2017/00142

Staff recommendation accepted without change

Part B

That the Banks Peninsula Community Board:

1.         Receive the minutes of the following Reserve Management Committee meetings:

·     Cass Bay Reserves Management Committee Minutes - 5 October 2017

·     Lyttelton Reserves Management Committee Minutes - 09 October 2017

·     Awa-iti Reserve Management Committee Minutes - 10 October 2017

Felix Dawson/Janis Haley                                                                                                                                         Carried

 

8.   Correspondence

 

Staff Recommendations

That the Banks Peninsula Community Board:

1.         Receive the information in the Correspondence report.

 

Community Board Resolved BKCB/2017/00143

Part B

That the Banks Peninsula Community Board:

1.         Receive the information in the Correspondence report.

2.         Support the correspondent undertaking a survey on the community transport project.

Felix Dawson/Christine Wilson                                                                                                                              Carried

 

 12.  Bayleys Road / Poranui Beach Road Give Way Control

 

Community Board Resolved BKCB/2017/00144

Staff recommendations accepted without change

Part C

That the Banks Peninsula Community Board:

1.         Approve the new line markings at the intersection of Bayleys Road and Poranui Beach Road in accordance with Attachment A.

2.         Approve that a Give Way control be placed against Bayleys Road at its intersection with Poranui Beach Road.

Tori Peden/Pam Richardson                                                                                                                                   Carried

 

 

13. Banks Peninsula Community Board Discretionary Response Fund Applications - Little River Craft Station, Banks Peninsula Presbyterian Church

 

Community Board Resolved BKCB/2017/00145

Staff recommendations accepted without change

Part C

That the Banks Peninsula Community Board:

1.         Make a grant of $3,318 to the Little River Craft Station Inc. towards Information for Visitors website.

2.         Make a grant of $1,000 to the Banks Peninsula Presbyterian Church towards the Banks Peninsula Community Lunches and Community Garden project.

Pam Richardson/Christine Wilson                                                                                                                        Carried

 

14. Banks Peninsula Community Board Area Report

 

Staff Recommendations 

That the Banks Peninsula Community Board:

1.         Receive the Area Update.

2.         Consider whether to appoint Richard Suggate as the Diamond Harbour Community Association’s representative on the Head to Head Walkway Working Party.

3.         Consider whether to make a submission on the draft Takapūneke Reserve Management Plan.

 

Community Board Resolved BKCB/2017/00146

Part B

That the Banks Peninsula Community Board:

1.         Receive the Area Update.

2.         Approve the appointment of Richard Suggate as the Diamond Harbour Community Association’s representative on the Head to Head Walkway Working Party.

3.         Request staff to prepare a draft submission on the draft Takapūneke Reserve Management Plan, supporting the plan.

Christine Wilson/Felix Dawson                                                                                                                              Carried

 

 

15. Elected Members’ Information Exchange

Part B

The Board received and noted information from members.

 

15.1    Rural Road Signage

The Board was advised that tourists are driving on unsealed rural roads that are unsuitable for large vehicles, including Harmans Track and the Port Levy-Pigeon Bay Road, because GPS systems are indicating those roads as the shortest route to some destinations.

The Board requested that staff investigate the installation of signage notifying drivers that these roads are not suitable for large vehicles or ones which are not four wheel drive.

 

15.2    Diamond Harbour Park

It was reported that there was an ongoing issue with overflowing rubbish bins and overgrown grass in the park above the ferry wharf in Diamond Harbour which was unsightly, in what is the main entrance into the town.  It was suggested that having a locally based contractor may help to alleviate these issues.

The Board requested that staff arrange for grass mowing and bin emptying in the park above the Diamond Harbour ferry wharf.

 

15.3    Bridge Repair – Le Bons Bay Road

The Board was advised that railings have collapsed on an historic road bridge in Le Bons Bay.

The Board requested that staff investigate and arrange repairs as required to the bridge at the beach settlement on Le Bons Bay Road.

 

15.4    Campervan Dump Stations

The Board requested that staff research information on an offer by the New Zealand Motor Caravan Association to fund the installation of campervan dump stations around the Peninsula, and report back to the Board.

 

15.5    Council's Commitment to Net Carbon Neutrality

The Board requested that staff provide a briefing to update the Board on the Council’s recent commitment to net carbon neutrality.

 

15.6    Council's Branding and Communications Strategy

The Board requested that staff provide a briefing to update the Board on the Council’s draft Branding and Communications Strategy.

 

16  Resolution to Exclude the Public

 

Community Board Resolved BKCB/2017/00147

Part C

That at 3.48pm the resolution to exclude the public set out on pages 69 to 70 of the agenda be adopted.

Christine Wilson/Pam Richardson                                                                                                                           Carried

 

The public were re-admitted to the meeting at 4.39pm.

 

   

Meeting concluded at 4.39pm.

 

CONFIRMED THIS 27th DAY OF NOVEMBER 2017.

 

Christine Wilson

Chairperson

 


Banks Peninsula Community Board

27 November 2017

 

 

7.        Reserve Management Committee

Reference:

17/1342025

Contact:

Liz Carter

liz.carter@ccc.govt.nz

941-5682

 

 

1.   Purpose of Report

1.1          The following Reserve Management Committee minutes have been received.  These minutes may still need to be confirmed by the Committees at their next meeting.

Le Bons Bay Reserve Management Committee Minutes 9 November 2017

 

2.   Staff Recommendations

That the Banks Peninsula Community Board:

1.         Receive the minutes of the following Reserve Management Committee meetings:

·     Le Bons Bay Reserve Management Committee Minutes 9 November 2017

2.         Approve Dave Hansen as a member of the Le Bons Bay Reserve Management Committee.

 

Attachments

No.

Title

Page

a

Le Bons Bay Reserve Management Committee Minutes 9 November 2017

14

 

 


Banks Peninsula Community Board

27 November 2017

 

PDF Creator


 

PDF Creator

 


Banks Peninsula Community Board

27 November 2017

 

 

8.        Governors Bay Community Centre and Pool Reserve Landscape Plan

Reference:

17/1214193

Contact:

Steven Gray

steven.gray@ccc.govt.nz

941 8256

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is to seek the Banks Peninsula Community Boards approval for stage two (skate bowl and bike pump track) of the landscape plan for Governors Bay Community Centre and Pool Reserve.

Origin of Report

1.2       This report is being provided to fulfil Banks Peninsula Community Board’s resolutions BKCB/2017/00142 on 25 September 2017.

1.    Approve the landscape concept plan for the junior playground at Governors Bay Community Centre and Pool Reserve as referred to in Attachment D of the staff report.

2.    Approve the landscape concept plan for the landscaping between the community hall and the swimming pool at Governors Bay Community Centre and Pool Reserve as preferred to in Attachment C of the staff report.

3.    Receive a summary of the public submission from the second consultation regarding the community’s preferences on a skate area, a dirt bike pump track, and a tree hut.

1.3       This report is to formalise the discussions held with the Community Board on 25 September 2017 in reference to the second round of consultation.

2.   Significance

2.1       The decisions in this report are of medium significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined on the suggested thresholds for assessing criteria, which had a medium-high level of community interest, medium level of possible social impact, medium level of reputational risk to the Council, medium level of opportunity for Council to reinstate their reputation in Governors Bay, medium-low level due to the cost of removing the equipment if the decision was reversed and low for all of the other criteria.

2.1.2   The community engagement and consultation outlined in this report reflect the assessment.

 

3.   Staff Recommendations

That the Banks Peninsula Community Board:

1.         Approve the landscape plan for the skate bowl and bike pump track at Governors Bay Community Centre and Pool Reserve Stage Two as referred to in Attachment A of the staff report.

 

4.   Key Points

4.1       This report supports the Council's Long Term Plan (2015 - 2025):

4.1.1   Activity: Neighbourhood Parks

·     Level of Service: 6.0.2 Customer satisfaction with the range of recreation facilities

4.2       The following feasible options have been considered:

·     Option 1 - Approve Governors Bay Community Centre and Pool Reserve Landscape Plan – Stage Two (preferred option)

·     Option 2 - Do not approve the landscape plan and request alternative design and community engagement

4.3       Option Summary - Advantages and Disadvantages (Preferred Option)

4.3.1   The advantages of this option include:

·     Meets the majority of the community’s view through the consultation submissions.

·     Will include a skate bowl and dirt pump bike track.

·     A skate bowl was more favoured over a half pipe as it provides more versatility to users.

·     The final layout has retained more open space by moving the skate bowl and pump track closer to the main road.

·     Incudes a second picnic table.

·     Reduces the number of trees to remove.

4.3.2   The disadvantages of this option include:

·     The tree house that was on the original plan is now excluded.

 

5.   Context/Background

Background

5.1       Formal consultation on the Governors Bay Community Centre and Pool Reserve Landscape Plan was undertaken in May 2017. Staff received feedback that lead to an increase in the size of the junior playground from two to six items.

5.2       As a result of submissions received and the changes to the junior playground area, the project team, following direction from the Community Board decided to complete a second round of consultation to gain a better understanding on what the community are after for the other items – skate, pump track and tree hut. This was due to the project not having the required funding to deliver all three items. This consultation was completed from 31 August 2017 to 21 September 2017.

5.3       Staff presented a report to the Banks Peninsula Community Board on 25 September 2017 for the approval of the landscape plan for a junior playground and landscaping between the community centre and swimming pool at Governors Bay Community Centre and Pool Reserve.

5.4       At this meeting staff presented a summary of public submissions received from the second round of consultation regarding their preference on a skate area, a dirt bike pump track and a tree hut.

5.5       Following this Community Board discussion a Governors Bay Community Centre and Pool Reserve Stage Two Landscape Plan has been developed.

Reserve Location and setting

5.6       Governors Bay Community Centre and Pool Reserve is located on the corner of Main Road and Jetty Road in Governors Bay. The reserve is made up of three land parcels with a total area of 4207m2.

5.7       The site has a community pool at the eastern end, fenced off from the rest of the reserve with low open style pool fencing.

5.8       The old community centre was earthquake damaged and has been rebuilt and reopened. This new building overlooks the pool and at the northern end has access to the junior playground area.

5.9       The vegetation that was screening the pool was removed during the community centres construction.

5.10    The old junior playground equipment was removed, refer item 5.7, with the safety surfacing left on site.

5.11    Local children have built a dirt bike pump track through the woodland area.

5.12    On the western side of the community centre is a gravel driveway which provides access to the western portion of the reserve along with several other informal tracks that come off the path from Main Road.

5.13    The reserve has mature established trees that provide a closed canopy over a large portion of the reserve with a small area of open lawn. The plants are a mix of exotic and native trees and shrubs.

5.14    The north boundary of the reserve is a private driveway which also has a closed tree canopy.

 

 

 

 


 

6.   Option 1 – Approve Governors Bay Community Centre and Pool Reserve Landscape Plan – Stage Two (preferred)

Option Description

6.1       The final landscape plan for approval is shown in Attachment A.  

6.2       A summary of the public submissions are in point 6.6 to 6.13.

6.3       Council has engaged with a skate designer and pump track specialist, with recommendations from these designers the landscape architect has been able to adjust how these facilities fit on the reserve to maximise these facilities and open space.

6.4       The changes to the landscape plan include:

·   A skate bowl and dirt pump track.

·   The skate bowl was more favoured over a half pipe as it provides more versatility to users.

·   Move the skate bowl and pump track closer to the Main Road.

·   Included a second picnic table.

·   The nature play elements with rocks and logs are still included in the wooded area.

6.5       These changes reduce impact on the open space and the number of trees to remove.

6.6       The bowl will be partially dug into the ground to reduce the visual height. The final depth will be confirmed following detailed site investigation, impact on trees and possible consent conditions.

6.7       The skate bowl has been reconfigured to an egg shape to fit into this space with the bowl depth between 1.0 metre and 1.4 metres. A small raised edge at the lower end of the bowl will allow for easier turning.

6.8       The bowl incorporates a half pipe within the overall structure.

6.9       The pump track will be a clay based track and will be designed by a track specialist.

6.10    Two picnic tables will be placed on concrete pads

6.11    The planting screens along the pool fence have been removed and the pool fence will be increased in height up to 1.8 metres high. This change has been discussed with the Pool Committee. A small section of timber fence will replace the open style fence between the footpath and pool gate. This is to provide more privacy for pool users.

6.12    Gardens will be planted on the reserve side of the pool fence.

Significance

6.13    The level of significance of this option is medium consistent with section 2 of this report.

6.14    Engagement requirements for this level of significance included a second letterbox drop to the Governors Bay community following Community Board approval.

Impact on Mana Whenua

6.15    This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

6.16    The same consultation area was used for second consultation which included 600 leaflets hand delivered to properties in Governors Bay (between 854 Governors Bay Road and Teddington).

6.17    The consultation leaflets, Attachment B, were also sent to 136 key stakeholders and 127 absentee owners.

6.18    The second formal consultation ran from Thursday 31 August - Thursday 21 September 2017, where Council received 62 submissions. Of the 62 submissions, 19 were male, 38 were female and five did not indicate.

6.19    Of the 62 submissions the most preferred items are:

6.19.1 The pump track with 27 votes

6.19.2 Skate had 20 votes

6.19.3 Treehouse had 11 votes

6.19.4 Four submitters did not indicate their preference.

6.20    Submitters were also asked to vote for their preference between a skate bowl and half pipe.

6.20.1 The bowl received 52 votes

6.20.2 The half pipe received six votes

6.20.3 Four submitters did not indicate their preference.

6.21    During this consultation comments were also received on the

6.21.1 Specific elements (22 submitters)

6.21.2 A desire for the natural character of the reserve to be maintained (5 submitters)

6.21.3 Requests for the pool fence to be replaced with a taller one and for more privacy (five submitters)

6.21.4 Support for junior playground (two submitters)

6.21.5 Lack of support for the junior playground due to the impact on youth activities (one submitter)

6.21.6 Feedback about the consultation process, (four negative and one positive)

6.21.7 Offers of community help (two submitters)

6.22    The comments received are:

6.22.1 Pump track -”looking forward to having a pump track to ride my bike on”…

6.22.2 Skate -  “My children are now too old but would have loved somewhere to skate and scooter”

6.22.3 Treehouse …”No need for a treehouse – the school has tall structures”

6.22.4 “If we have to sacrifice something then make it the tree house”.

6.22.5 One submitter did not want trees to be cut down and didn’t want skate or the pump track. 

6.22.6 Skate Bowl…“looks like fun”…“Skate bowl is more versatile”.

6.23    Following consultation the project team included a skate bowl and dirt bike pump track in the stage two landscape plan for Governors Bay Community Centre and Pool Reserve.

Alignment with Council Plans and Policies

6.24    This option is consistent with the Council’s Plans and Policies

6.24.1 Children’s Policy 1998

6.24.2 Physical Recreation and Sports Strategy 2002

6.24.3 Parks and Waterways Access Policy 2002

6.24.4 Youth Policy 1998

6.24.5 CCC Long Term Plan 2015 – 2025

6.24.6 Council’s Delegation Register 31 March 2017 - all Community Boards have the delegation to approve the location of, and construction of, or alteration or addition to, any structure or area, and the design of landscape plans for the same, on reserves, parks and roads, provided the design is with the policy and budget set by the Council.

Financial Implications

6.25    Cost of Implementation – The cost of implementing the current landscape plans is approximately $156,683 which includes the following:

6.25.1 The junior playground and landscaping works was approved by the Community Board on the 25 September 2017. This work is estimated at $58,183. This is currently out to tender with construction programmed pre-Christmas.

6.25.2 The remaining budget is sufficient funding to complete the Skate Bowl, Pump Track, two picnic tables and required consents which is estimated at $98,500.

6.26    Maintenance / Ongoing Costs – Skate facilities and bike tracks are covered under reactive maintenance works as they generally require little maintenance.

6.27    Funding source – Project is listed in the current Long Term Plan 2015 - 2025: Governors Bay Community Centre and Pool Reserve – Play and Recreation Facilities (CPMS 37411) - $170,340.

Legal Implications

6.28    Consents will be obtained, where required, before construction begins.

Risks and Mitigations   

6.29    Not gaining required consents

6.29.1 Treatment: work closely with planners to mitigate risks

Implementation

6.30    Implementation dependencies: Gaining Community Board approval to proceed to construction.

6.31    Implementation timeframe:

6.31.1 Detailed design, obtaining consents (where required) and tendering – December 2017 to late February 2018

6.31.2 Construction -  March / April 2018

Option Summary - Advantages and Disadvantages

6.32    The advantages of this option include:

·   Meets the majority of the community’s view through the consultation submissions.

·   Will include a skate bowl and dirt pump bike track.

·   A skate bowl was more favoured over a half pipe as it provides more versatility to users.

·   The final layout has retained more open space by moving the skate bowl and pump track closer to the main road.

·   Incudes a second picnic table.

·   Reduces the number of trees to remove.

6.33    The disadvantages of this option include:

·   The tree House that was on the original plan is now excluded

7.   Option 2 – Do not approve the landscape plan and request alternative design and community engagement

Option Description

7.1       The landscape plan (Attachment A) for Governors Bay Community Centre and Pool Reserve - Stage Two is not approved and the Community Board request staff to consider alternative designs and re-consult with the community.

Significance

7.2       The level of significance of this option medium consistent with section 2 of this report.

Impact on Mana Whenua

7.3       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

7.4       No feedback supported this option and this option would not deliver the required asset renewal requirements.

Alignment with Council Plans and Policies

7.5       Nil.

Financial Implications

7.6       Cost of Implementation – Further funding would be required to cover the cost of a Landscape Architect to draft a new landscape plan and for an Engagement leader for further community consultation.

7.7       Maintenance / Ongoing Costs – n/a

7.8       Funding source - Governors Bay Community Centre and Pool Reserve – Play and Recreation Facilities (37411)

Legal Implications

7.9       There are no legal implications arising from this option.

Risks and Mitigations    

7.10    Less funding to complete the project and not delivering the project, stage Two and meeting community’s requests through the consultation.

7.10.1 Treatment: Approve Option One to allow the project to move into construction

Implementation

7.11    Implementation dependencies - gaining Community Board Approval of a revised Landscape Plan.

7.12    Implementation timeframe –

7.12.1 Re-consult early 2018

7.12.2 Board approve of new plan – Mid 2018

7.12.3 Construction - late 2018

Option Summary - Advantages and Disadvantages

7.13    The advantages of this option include:

·   The community has the opportunity to consider alternative playground designs.

7.14    The disadvantages of this option include:

·   Not meeting current community’s submissions.

·   Less budget to undertake construction works.

 

Attachments

No.

Title

Page

a

Governors Bay Community Centre and Pool Reserve Stage Two Landscape Plan

25

b

Public Information Leaflet -  Stage Two

26

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Authors

Steven Gray - Project Manager

Megan Carpenter - Recreation Planner, Greenspace

Approved By

Brent Smith - Head of Parks

Michael Down - Finance Business Partner

Mary Richardson - General Manager Citizen and Community

  


Banks Peninsula Community Board

27 November 2017

 


Banks Peninsula Community Board

27 November 2017

 


 


 


 


Banks Peninsula Community Board

27 November 2017

 


 

 


Banks Peninsula Community Board

27 November 2017

 

 

9.    Elected Members’ Information Exchange

 

This item provides an opportunity for Board Members to update each other on recent events and/or issues of relevance and interest to the Board.