Strategic Capability Committee

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Strategic Capability Committee will be held on:

 

Date:                                     Tuesday 15 August 2017

Time:                                    11.30am

Venue:                                 Committee Room 1, Level 2, Civic Offices,
53 Hereford Street, Christchurch

 

 

Membership

Chairperson

Deputy Chairperson

Members

Mayor Lianne Dalziel

Deputy Mayor Andrew Turner

Councillor Vicki Buck

Councillor Phil Clearwater

Councillor Pauline Cotter

Councillor David East

Councillor Raf Manji

 

 

10 August 2017

 

 

 

Principal Advisor

Brendan Anstiss

General Manager Strategy & Transformation

Tel: 941 8472

 

Christopher Turner-Bullock

Committee Advisor

941 8233

Christopher.Turner@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
https://www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Strategic Capability Committee

15 August 2017

 

Strategic Capability Committee - Terms of Reference

 

 

Chair

Mayor Dalziel

Membership

Deputy Mayor Turner (Deputy Chair)

The Chairpersons of the following committees:

·         Finance and Performance Committee

·         Innovation and Sustainable Development Committee

·         Social and Community Development Committee

·         Infrastructure, Transport and Environment Committee

·         Regulatory Performance Committee

 

Independent Member to be appointed by the Council

 

Quorum

Half of the members if the number of members (including vacancies) is even, or a majority of members if the number of members (including vacancies) is odd.

Meeting Cycle

Monthly.

Reports To

Council

 

 

Responsibilities

The focus of the Strategic Capability Committee is to ensure alignment across Council committees, the organisation and Crown partners

 

The Strategic Capability Committee is responsible for:

·         Advising and supporting the Mayor to lead the development of the Long Term Plan and Annual Plan, including setting the overall parameters, strategic direction and priorities, and the development of a consultation document.

·         Leading and overseeing the Council’s strategic relationship with the Crown.

·         Leading and overseeing specific strategic projects of shared interest and interface with the Crown, including the Cost Share Agreement and matters under the Greater Christchurch Regeneration Act.

·         Matters relating to the performance of the Chief Executive, including appointment and succession planning as may be necessary from time to time. 

·         Organisational capability, workforce planning and development

·         Council remuneration and employment policy.

 

 

 

 

 


Strategic Capability Committee

15 August 2017

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

TABLE OF CONTENTS

 

C       1.       Apologies.......................................................................................................................... 4

B       2.       Declarations of Interest................................................................................................... 4

C       3.       Confirmation of Previous Minutes................................................................................. 4

B       4.       Deputations by Appointment........................................................................................ 4

B       5.       Presentation of Petitions................................................................................................ 4

STAFF REPORTS

B       6.       Council Committee Work Programmes ........................................................................ 9

C       7.       Implementation Plan - Tsunami Report...................................................................... 25   

 

 


Strategic Capability Committee

15 August 2017

 

 

1.   Apologies

At the close of the agenda no apologies had been received.

2.   Declarations of Interest

Members are reminded of the need to be vigilant and to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3.   Confirmation of Previous Minutes

That the minutes of the Strategic Capability Committee meeting held on Friday, 7 July 2017 be confirmed (refer page 5).

4.   Deputations by Appointment

There were no deputations by appointment at the time the agenda was prepared. 

5.   Presentation of Petitions

There were no petitions received at the time the agenda was prepared.  


Strategic Capability Committee

15 August 2017

 

 

 

Strategic Capability Committee

Open Minutes

 

 

Date:                                     Friday 7 July 2017

Time:                                    11.34am

Venue:                                 Committee Room 1, Level 2, Civic Offices,
53 Hereford Street, Christchurch

 

 

Present

Chairperson

Deputy Chairperson

Members

Mayor Lianne Dalziel

Deputy Mayor Andrew Turner

Councillor Vicki Buck

Councillor Phil Clearwater

Councillor Pauline Cotter

Councillor David East

Councillor Raf Manji

 

 

7 July 2017

 

 

 

Principal Advisor

Brendan Anstiss

General Manager Strategy & Transformation

Tel: 941 8472

 

Christopher Turner-Bullock

Committee Advisor

941 8233

Christopher.Turner@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

 

The agenda was dealt with in the following order.

1.   Apologies

Part C

Apologies for lateness from Councillor’s East and Manji were noted.

2.   Declarations of Interest

Part B

There were no declarations of interest recorded.

3.   Confirmation of Previous Minutes

Part C

Committee Resolved SCCM/2017/00008

Committee Decision

That the open and public excluded minutes of the Strategic Capability Committee meeting held on Thursday, 8 June 2017 be confirmed.

Councillor Cotter/Councillor Clearwater                                                                                                            Carried

 

4.   Deputations by Appointment

Part B

There were no deputations by appointment.

5.   Presentation of Petitions

Part B

There was no presentation of petitions.


 

 

Councillor Manji joined the meeting at 11.37am, during the discussion of item 6..

Councillor East joined the meeting at 11.40am, during the discussion of item 6.

6.   South New Brighton Regeneration Planning

 

Staff Recommendations

That the Strategic Capability Committee recommend that the Council:

1.         Note the work proposed for the Council to lead and expedite the regeneration planning for the earthquake related damage at South New Brighton.

 

Committee Decided SCCM/2017/00009

Part A

That the Strategic Capability Committee recommend that the Council:

1.         Note the work proposed for the Council to lead and expedite the regeneration planning for the earthquake related damage at South New Brighton.

2.         Request staff to report back to the Committee in September 2017 with an update including reference to potential planning processes for the area south of Bridge Street.

Mayor/Councillor Clearwater                                                                                                                                 Carried

 

 

   

Meeting concluded at 12.11pm.

 

CONFIRMED THIS 15TH DAY OF AUGUST 2017

 

Mayor Lianne Dalziel

Chairperson

   


Strategic Capability Committee

15 August 2017

 

 

6.        Council Committee Work Programmes

Reference:

17/771364

Contact:

Mary Richardson

mary.richardson@ccc.govt.nz

941 8656

 

 

1.   Purpose of Report

1.1       The purpose of this report is for the Strategic Capability Committee to review the work programmes of Council’s committees.

 

2.   Staff Recommendations

That the Strategic Capability Committee:

1.         Receive the information.

 

3.   Key Points

3.1       In December 2016 the Council adopted a council committee structure for the 2016-19 triennium.

3.2       At the time, the Council resolved that each Committee should develop a work programme.

3.3       A draft work programme template was developed and trialled with the Social and Community Development Committee.  The Strategic Capability Committee reviewed that work programme and agreed that it should be rolled out across the other Committees

3.4       The Strategic Capability Committee has now asked to review the works programmes to identify:

3.4.1   If there are any gaps or overlaps and

3.4.2   If the work programmes reflect the strategic priorities of the Council.

3.5       The work programmes are attached for consideration.

 

 

Attachments

No.

Title

Page

a

Committee Work Programmes

10

 

 

Signatories

Author

Mary Richardson - General Manager Citizen and Community

Approved By

Mary Richardson - General Manager Citizen and Community

  


Strategic Capability Committee

15 August 2017

 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


Strategic Capability Committee

15 August 2017

 

 

7.        Implementation Plan - Tsunami Report

Reference:

17/770474

Contact:

Mary Richardson

mary.richardson@ccc.govt.nz

941 8656

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Strategic Capability Committee to recommend to Council the adoption of the Implementation Plan for the Tsunami Report.

Origin of Report

1.2       The Civil Defence Emergency Management (CDEM) Implementation Plan has been created in response to the document “Review of the Tsunami Evacuation in Christchurch City on 14 November 2016” that was carried out by the Christchurch City Council (CCC).

1.3       The Council considered the review in April 2017 and requested that staff provide advice on the implementation of those recommendations.

2.   Significance

2.1       The decision(s) in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

 

3.   Staff Recommendations

That the Strategic Capability Committee recommends that the Council:

1.         Adopt the Implementation Plan for the Tsunami Report.

2.         Requests a report back on progress in June 2018

 

4.   Key Points

4.1       The Civil Defence Emergency Management (CDEM) Implementation Plan has been created in response to the document “Review of the Tsunami Evacuation in Christchurch City on 14 November 2016” that was carried out by the Christchurch City Council (CCC).

4.2       The purpose of the Implementation Plan is to service those recommendations outlined in the Tsunami Review. It is a CDEM team document

4.3       The recommendations and the subsequent actions highlighted in the document will be considered as a high priority for the CDEM unit and will govern the CDEM team’s wider work plans. The Implementation Plan will be reviewed as needed by the CDEM Team to reflect further work that may be required to achieve particular recommendation(s) and adapt to the changing Civil Defence needs in the community.

 

Attachments

No.

Title

Page

a

Implementation Plan

27

 


 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Mary Richardson - General Manager Citizen and Community

Approved By

Mary Richardson - General Manager Citizen and Community

  


Strategic Capability Committee

15 August 2017

 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator